ADDITIONAL AUTHORIZATION NO. 5
FOR CONSULTANT SERVICES
TO: Robert Blume, Vice President
Kimley-Horn and Associates, Inc.
660 South Figueroa Street, Suite 2050
Los Angeles, CA 90017
Under terms of our Professional Consultant Services Agreement dated January 23, 2014, you are authorized to proceed with the following consulting services:
Project: Program/Project Management Services for Measure R “Highway Equity” Program (Reference: CDP 13-10)
Original Authorization: $1,741,380.00, dated January 23, 2014
Contingency Authorized: $104,483.00
Previous Additional Authorization: $2,279,086.00
This Authorization: $0.00 (Exhibits “A” and “B” attached) Shift of Funds
($45,570.41) –From Avenue G to Avenue J Interchange
($160,000.00) – From Avenue L to Avenue J Interchange
($138,594.59) – From Avenue M to Avenue J Interchange
$311,165.00 – To Avenue J Interchange Additional Services $33,000.00 – To Avenue J Interchange (Selbert Perkins Design) ($33,000.00) – From Avenue M to Avenue K Interchange
$33,000.00 – To Avenue K Interchange (Selbert Perkins Design)
Total Not To Exceed: $4,124,949.00
Project Manager: Michael C. Livingston
Term Extension:
The City of Lancaster would like to extend the original Term of the Agreement for Professional Consultant Services, Program/Project Management Services for Measure R “Highway Equity” Program dated January 23, 2014, for a period of eleven (11) months beyond the five (5) year Term stated in the AGREEMENT and the two (2) year term stated in Additional Authorization 3.
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A
In no event shall performance of the work be completed later than December 23, 2023 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in the AGREEMENT.
By signing below, Kimley -Horn and Associates, Inc. (CONSULTANT ) and The City of Lancaster (OWNER) are agreeing to this extension
ACCEPTED:
Robert Blume, Vice President Date
Kimley-Horn and Associates, Inc.
AUTHORIZED:
Jeff Hogan Date
Senior Director – Development Services
MCL:vr
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A September 28, 2021 | 2:56:21 PM PDT
September 28, 2021 | 4:11:18 PM PDT
EXHIBIT “A”
SCOPE OF SERVICES
The City shall authorize specific consulting services for capital projects by means of the attached “Authorization for Consultant Services.” Each “Authorization for Consultant Services” shall specify all required activities, the time of completion, a not to exceed cost, a project identification name for purposes of invoicing, and the name of the Project Manager.
The Consultant shall maintain separate costs for each project and shall identify the costs specific to each project.
The work to be performed under this contract shall include:
SEE ATTACHED
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A
EXHIBIT A
EXHIBIT A: SCOPE OF WORK
ADDITIONAL AUTHORIZATION NO. 5
Additional Work and Reallocation of Funding for Measure R: Highway Equity” Program/ Project Management Services.
The City has requested a proposal from Kimley -Horn to reallocate previously approved funding and include additional services as outlined below to complete the project. Kimley -Horn is pleased to present this proposal to reallocate previously approved funding and to include these additional services.
This proposal is split into three sections as follows: 1) Shift Available Program Management Budget from Avenue G, Avenue L and Avenue M and 2) Use Program Management Budget to Complete Additional Services Required to Complete the Projects Development of Avenue J and 3) Program Management Funds to Complete Additional Services Required to Complete A Highway Enhancements Master Plan including Wayfinding and Signage. These services are summarized separately below.
1) Shift Available Program Management Budget from Avenue G, Avenue L and Avenue M
The Scope of Services as defined in Exhibit “A” of the contract will remain the same.
Available Measure R Funding levels are not sufficient to complete all the projects and the City decided, with Metro approval, to move funding from Avenue G , Avenue L and Avenue M projects to provide additional funds for Avenue J services as described in item 2 and item 3 and Avenue K services as described in item 3.
The Program/Project Management budgets proposed to be shifted from Avenue G, L and M are as follows:
• Shift Avenue G Program Funds to Avenue J $45,570.41
• Shift Avenue L Program Funds to Avenue J $160,000.00
• Shift Avenue M Program Funds to Avenue J $138,594.59
Total Shift to Avenue J $344,165.00
• Shift Avenue M Program Funds to Avenue K $33,000.00
Total Shift to Avenue K $33,000.00
2) Use Program Management Budget to Complete Additional Services Required to Complete the Projects Development of Avenue J
Additional services are required beyond the original project and program management scope that include the following items:
a. Avenue J Interchange Retaining Wall Change to CIDH wall type due to Constraints of Over Excavation at the J overcrossing Abutment. See attached scopes from BCA and EMI.
o BCA Retaining Wall Change to CIDH Wall at Bridge Abutment $22,000.00 o EMI Retaining Wall Change RW3 at Existing Bridge Abutment $4,018.70 Total = $26,018.70
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A
b. Avenue J Interchange Retaining Wall Structural Backfill Redesign to Lean Cellular Concrete (LCC). See attached scopes from BCA and EMI.
o Kimley-Horn Retaining Wall Layout and Coordination $35,000.00 o BCA Retaining Wall Structural Design $57,200.00 o EMI Retaining Wall Foundation Design $22,000.00 Total = $114,200.00
c. Avenue J Interchange Additional R/W Support
o OPC Additional R/W Support $5,670.50 Total = $5,670.50
d. Avenue J Interchange Construction Design Support
o Kimley-Horn Misc. Design Support During Construction $80,000.00 Total = $80,000.00
e. Avenue J Interchange General Program Management
o Kimley-Horn Program Management $85,275.80 Total = $85,275.80
Sub-total Additional Services Avenue J = $311,165.00
3) Program Management Funds to Complete Additional Services Required to Complete A Highway Enhancements Master Plan Including Wayfinding and Signage
a. Selbert Perkins Design (SPD) will develop a Highway Enhancements Master Plan that includes signage, wayfinding, placemaking, graphic landscapes, public art, gateways, landmarks, and monuments. Tasks include the following:
b.
o Phase 1: Research and Master Plan $27,500
o Phase 2: Design Development $27,500
o Phase 3: Design Intent Documents $11,000
Total = $66,000
The summary of the overall shifts results in the following:
1) Available Funds to Transfer from other projects (G, L & M) $377,165.00 2) Additional Services Required to Complete Avenue J $311,165.00
3) Program Management Funds to Complete Additional Services Required to Complete A Highway Enhancements Master Plan Including Wayfinding and Signage
o Selbert Perkins Design (Budget split from J and K; $33,000 each $66,000.00 Total $66,000.00
Highway Enhancements Master Plan and Wayfinding/Signage Ave K portion $33,000.00 Highway Enhancements Master Plan and Wayfinding/Signage Ave J portion $33,000.00
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A
Summary:
This will result in a net change to the following program management remaining budgets:
Avenue L Program = -$160,00.00 Shift to Avenue J
Avenue G Program = -$45,570.41 Shift to Avenue J
Avenue J Program = $344,165.00 (PM) and $33,000.00 (SPD) Shift in from Avenue G, L and M Avenue K Program = $33,000.00 (SPD) Shift in from Avenue M Avenue M = -$138,594.59 Shift to Avenue J; $22,000 Shift to Avenue K
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A 14 00904 Avenue G
Line Description Line Balance
Remaining Line
Balance
5 FY 16‐17 INCREASE TO PO $6,143.41 $0.00
6 CP15BR0006210B‐ ADDT'L AUTH 3 FY 18/19 $39,427.00 $0.00 $45,570.41 $0.00
Total Line Balance as of 9/22/2021 $45,570.41
TOTAL REALLOCATION FROM AVE G TO AVE J ‐$45,570.41
Total Remaining $0.00
16 01179 Avenue L
Line Description Line Balance
Remaining Line
Balance
3 CP15BR008210B ‐ FY 16/17 P/PM SERVICES $2,994.41 $0.00 4F Y 17‐18 INCREASED PO $105,416.00 $0.00
5 CP15BR008210B ‐ ADDT'L AUTH 1 FY 18/19 $39,427.00 $0.00 6 CP15BR008210B ‐ ADDT'L AUTH 1 FY 19/20 $44,055.00 $31,892.41 $191,892.41 $31,892.41
Total Line Balance as of 9/22/2021 $191,892.41
TOTAL REALLOCATION FROM AVE L TO AVE J ‐$160,000.00
Total Remaining $31,892.41
14 00903 Avenue M
Avenue J
(15 00503)
Avenue K
(15 00503)
4 ADDITIONAL AUTHORIZATION NO 2 $425.98 $0.00 $0.00 $425.98 11 ADDT'L AUTH FY 20/21 $190,242.00 ‐$138,594.59 ‐$33,000.00 $18,647.41 12 ADDT'L AUTH FY 21/22 $46,280.00 $0.00 $0.00 $46,280.00 13 AA 4 ‐ ROW APPRAISAL / ACQUISITION $134,657.00 $0.00 $0.00 $134,657.00 $371,604.98 ‐$138,594.59 ‐$33,000.00 $200,010.39
Total Line Balance as of 9/22/2021 $371,604.98
TOTAL REALLOCATION FROM AVE M TO AVE J ‐$138,594.59
TOTAL REALLOCATION FROM AVE M TO AVE K ‐$33,000.00
Total Remaining $200,010.39
15 00503 Avenue J
Line Description Line Balance
Remaining Line
Balance
8 CP15BR007210B‐ ADDITIONAL AUTH 3 FY 19/20 $18,060.20 $18,060.20 9 12/22/20‐ LINE ADDED ADDIT'L AUTH 4 FY 20/21 $22,997.00 $22,997.00 10 ADDIT'L AUTH 4 FY 21/22 $46,280.00 $46,280.00
11 AA 4 ‐ ENVIRONMENT REVALIDATION SERVICES $30,202.04 $30,202.04 12 Additional Authorization 5 (reallocation of funds for additional work)
$0.00 $311,165.00
13 Additional Authorization 5 (reallocation of funds for Selbert Perkins Design
$33,000.00
$117,539.24 $461,704.24
Total Line Balance as of 9/22/2021 $117,539.24
TOTAL REALLOCATION FROM AVE G, L AND M TO AVE J $344,165.00 Total Remaining $461,704.24
$0.00
$344,165.00
$311,165.00
$0.00
$0.00
$33,000.00
Reallocation from
Ave G, L and M
$0.00
Reallocate to
Ave J (15 00503)
‐$6,143.41
‐$39,427.0
0 ‐$45,570.41
‐$160,000.00
‐$12,162.59
‐$39,427.00
‐$105,416.00
EXHIBIT "B"
TASK 1 ‐ Reallocation of Funds
Total
Total
Total
Total
Reallocate to
Remaining Line
BalanceLine BalanceDescriptionLine
Reallocate to
Ave J (15 00503)
‐$2,994.41
1 DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A
14‐00902 Avenue K
Description Line Balance
Remaining Line
Balance
6 ADDITIONAL AUTHORIZATION 3 $34,787.18 $34,787.18
7 ADDITIONAL AUTHORIZATION 3 FY 19/20 $44,055.00 $44,055.00 10 ADDITIONAL AUTHORIZATION 4 ‐ LANDSCAPE/IRRIGATION $27,865.00 $27,865.00
11 ADDITIONAL AUTHORIZATION 4 ‐ ROW
APPRAISAL/ACQUISITION $71,231.86
$71,231.86
12 Addtl Auth FY 20/21 $74,833.00 $74,833.00
13 Addtl Auth FY 21/22 $46,280.00 $46,280.00
14 Additional Authorization 5 (reallocation of funds and additional work) $0.00
$33,000.00
$299,052.04 $332,052.04
Total Line Balance as of 9/22/2021 $299,052.04
TOTAL REALLOCATION FROM AVE M TO AVE K $33,000.00
Total Remaining $332,052.04
$26,018.70
$114,200.00
$5,670.50
$80,000.00
$85,275.80
$311,165.00
$27,500.00
$27,500.00
$11,000.00
Total Cost: $66,000.00
$33,000.00
$33,000.00
Total Cost: $66,000.00
Total Cost Task 1: ‐$377,165.00 Reallocation of funds
Total Cost Task 2: $311,165.00
Total Cost Task 3: $66,000.00
Overall Total Cost: $0.00
$33,000.00
Reallocation from
Ave M
$0.00
$0.00
$0.00
$0.00
SUMMARY OF COSTS
TASK 2 ‐ ADDITIONAL SERVICES REQUIRED TO COMPLETE AVENUE J Avenue J Interchange Retaining Wall Change to CIDH wall type due to Constraints of Over Excavation at the J overcrossing Abutment.
Avenue J Interchange Retaining Wall Structural Backfill Redesign to Lean Cellular Concrete (LCC).
Avenue J Interchange Additional R/W Support
Avenue J Interchange Construction Design Support
Avenue J Interchange General Program Management
Phase 2: Design Development
Phase 1: Research and Master Plan
Phase 3: Design Intent Documents
Total $33,000.00
Highway Enhancements Master Plan and Wayfinding/Signage Ave K portion Highway Enhancements Master Plan and Wayfinding/Signage Ave J portion TASK 3 ‐ PROGRAM MANAGEMENT FUNDS TO COMPLETE ADDITIONAL SERVICES REQUIRED TO COMPLETE A HIGHWAY ENHANCEMENTS MASTER PLAN INCLUDING WAYFINDING AND SIGNAGE $0.00
$0.00
1 DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A Rate Schedule
Effective November 2020 to December 2022
Classification Billing Rate per Hour
Project Manager $285 - $335
Analyst $120 - $160
Professional I $160 - $195
Professional II $195 - $225
Sr. Professional I $225 - $265
Sr. Professional II $265 - $300
Sr. Professional III $300 - $360
Project Support $125 - $170
Administrative Support $95 to $120
Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc.
Field Equipment/Supplies, and Travel Expenses will be billed at actual cost (if approved in advance).
Subconsultant Mark-up: 10%
DocuSign Envelope ID: B388063A-AFAA-49CB-AC92-C4C5BF92119A