STAFF REPORT
City of Lancaster
CC 7
8/13/2024
TN
Date:August 13, 2024
To: Mayor Parris and City Council Members
From:Sonya Patterson, Director- Parks, Arts, Recreation, and Community Services Subject:Award Contract for Request for Proposal 830-24 Lancaster Police Department Custodial Services to Santa Fe Janitorial Maintenance Services, Inc.
Recommendation:
1. Award contract for Request for Proposal (RFP) 830-24 Lancaster Police Department Custodial Services to Santa Fe Janitorial Maintenance Services, Inc. in the amount of $151,901.12, for custodial services for FY25; and an increase of up to a maximum of 5% for a Consumer Price Increase (CPI), plus 10% contingency for FY26.
2. Find that this item is not a project under the California Environmental Quality Act.
3. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$151,901.12 for FY25. Funding is available from account number 101-63097-5790 Repair and Maintenance Services. FY26 will be budgeted for during the annual budget process and may include up to a 5% CPI increase on the prior year’s not-to-exceed amount and a 10% contingency.
Background:
The City of Lancaster’s Police Department (LPD) will operate from its headquarters beginning in August 2024. Services covered under this proposal include, but are not limited to, daily cleaning; sanitizing; restroom maintenance and stock; trash removal; vacuuming; sweep and mop hard floors, and general site clean-up.
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A RFP was issued on May 30, 2024. The RFP was advertised on Planet Bids. Proposals were received from four (4) firms. A committee comprised of staff from the PARCS and the Public Safety Departments received and reviewed the proposals, using the following evaluation measures identified in the Request for Proposal: pricing, quality, performance, and effectiveness of solution; qualifications and experience of proposer; responsiveness and completeness of proposal; verification of references; and local preference. After the evaluation process it was determined Santa Fe Janitorial Maintenance Services, Inc. to be the contractor who could provide the best service to the city.
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Attachment:
Lancaster Police Department Custodial Services Agreement: RFP 830-24-Santa Fe Janitorial Maintenance Services Inc.