STAFF REPORT
City of Lancaster
NB 1
8/13/2024
TN
Date:August 13, 2024
To: Mayor Parris and City Council Members
From: George Harris, Senior Director – Finance, IT, HR, and City Clerk Marissa Diaz, Director – Public Works
Sonya Patterson, Director – Parks, Arts, Recreation & Community Services Nicholas Godin, Assistant Director – City Engineering
Subject:Revenue and Expenditure Appropriations for Certain Capital Improvements within the City from Proceeds of the Lancaster Financing Authority 2024 Lease Revenue Bonds, Series A and B, and Award of Bid – PWCP 24-014 Lancaster Municipal Stadium Renovation.
Recommendation:
1. Approve and appropriate an expenditure appropriation totaling $17,635,000.00 to the Capital Improvement Program (CIP) expenditure budget, to the following accounts:
a. $5,740,000 to CP11BS046.CONST GL Code 53049900.8000. b.$6,760,000 to CP11BS046.CONST GL Code 53049900.8000
c.$5,135,000 to CP11BS046.CONST GL Code 10149900.8000
2. Recognize revenue from the Lancaster Financing Authority 2024 Lease Revenue Bonds. a. Lease Revenue Bond Sales Series 2024A (tax-exempt) totaling $59,497,660.15 to account 53080100.4914
b. Lease Revenue Bond Sales Series 2024B (taxable) totaling $7,030,000.00 to account 53080200.4914
3. Award PWCP No. 24-014, Lancaster Municipal Stadium Renovation, to Bowe Contractors Inc., of Tehachapi, CA, in the amount of $11,742,858.00 plus Additive Alternate Bid Items 1-5, 6.1, and 7-13 in the amount of $2,378,173.00, to bring the total award to $14,121,031.00 plus a 20% contingency, for construction of City of Lancaster Municipal Stadium Renovation project, in accordance with California Public Contract Code Section 22038(b). Authorize the City Manager, or his designee, to sign all documents. 1 7
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4. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on May 31, 2024.
5. Authorize the Task Order expenditure of $141,210.31, plus a 5% contingency for labor compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16—Labor Compliance.
G.C. Section 84308: No
Fiscal Impact:
1. Approval of this action would result in an overall increase in recognized revenues totaling $66,527,660.15 and an increase in the appropriated CIP expenditure budget totaling $17,625,000.00 in project string CP11BS046. CONST.
2.$17,093,508.03 (including a 20% construction contract contingency and a 5% labor compliance contingency); with these actions, sufficient funds will be available in the Capital Improvement Budget project string CP11BS046.CONST GL Codes 53049900.8000 and 10149900.8000.
Background:
On June 11, 2024, the City of Lancaster adopted resolution No. 24-27, authorizing the Issuance of Lancaster Financing Authority Lease Revenue Bonds, authorizing the Execution and Delivery of a Ground Lease, Lease Agreement, Indenture, Continuing Disclosure Certificate, and Bond Purchase Agreement in Connection with the Issuance of such Bonds, Authorizing the Distribution of an Official Statement in Connection with the Offering and Sale of such Bonds and Authorizing the Execution of necessary Documents and Certificates and Related Actions. The Lancaster Finance Authority also adopted Resolution No. FA 01-24, authorizing the Issuance of Lancaster Financing Authority Lease Revenue Bonds, authorizing the Execution and Delivery of a Ground Lease, Lease Agreement, Indenture, Assignment Agreement and Bond Purchase Agreement in Connection with the Issuance of Such Bonds, authorizing the Distribution of an Official Statement in Connection with the Offering and Sale of such Bonds and authorizing the Execution of necessary Documents and Certificates and Related Actions.
Funding appropriated to the CIP shall be used for the acquisition, construction and installation of certain capital improvements, including but not limited to the Multi-Agency Regional Resiliency Center, the conversion of the existing minor league baseball stadium for use as a minor league soccer stadium, certain parks and recreation improvements within the City, certain public art projects located within the City, and other improvements, facilities and equipment.
Appropriation to CIP project CP11BS046 will fund the Lancaster Municipal Stadium Renovations project (Phase 1) that will renovate and convert the 4,600-seat baseball stadium into a 5,300-seat soccer stadium. Phase 1 will include the following:
Demolition of batting cages, dugouts, and portions of existing stadium seating; Installation of modular standing bleachers and loge seats on the west and south wings of the stadium;
Installation of modular standing bleachers for the east side of the soccer field; New Supporters Section standing terraces and canopy for the north side of the soccer field; 1 7
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Conversion of baseball infield to artificial turf soccer pitch; Access around the field (pedestrian and vehicle);
LED light upgrades;
Food truck area, berms, and access;
Upgrade to landscaping and irrigation;
Installation of a wind wall.
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 24-014 contract documents were prepared, and the project was advertised accordingly. Per Section
2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On July 2, 2024, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 24-014, Lancaster Municipal Stadium Renovations via PlanetBids. After review and evaluation of submitted bid documents, Bowe Contractors Inc., was the lowest responsive responsible bidder amongst two (2) bids. The responsive responsible bids were as follows:
Contractor City Bid Amount
1. Lucy Environmental Services Group Encino, CA $ 11,234,786.00 *
2. Bowe Contractors Inc. Tehachapi, CA $ 14,213,004.00
Engineer's Estimate $10,124,452.00
* In accordance with Public Contract Code 5103, on July 5, 2024, the City accepted a withdrawal of bid from Lucy Environmental Services Group.
On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for Service Group Category (SGC) 16: Labor Compliance, with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects to one of these prequalified firms. Proposals have been requested and a task order will be executed with one of these firms:
• Cumming Management Group, Inc.
• Golden State Labor Compliance, LLC
• Perceptive Enterprises, Inc.
VI:NG: FL/km
Attachment:
Vicinity Map