Date: August 27, 2024
STAFF REPORT
City of Lancaster
CC 8
8/27/2024
TN
To:
From:
Subject:
Mayor Parris and City Council Members
Patti Garibay, Assistant Director-Community Development Jason Palumbo, Assistant Manager-Community Development
Approve One Year Extension and two optional extensions with Parkwood Landscape Maintenance, Inc. Contract for the City Landscape Maintenance Program Recommendations:
a. Approve one-year extension with Parkwood Landscape Maintenance, Inc. for professional landscape maintenance services, which includes a 4% Consumer Price Index (CPI) increase for an amount not to exceed $1,999,328.23 for September 2024 through August 2025.
Approve two (2) optional contract years which can include an authorization ofup to a 5% CPI increase per year.
b. Approve spending authority for an additional 5% contingency that will be used for additional areas added to the contract under this extension. c. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
Year one will have a not to exceed amount of $2,081,383.58 (includes optional 5% contingency); Sufficient funds are available in the following FY24/25 budget accounts including:
• 101-26000-5755 - General Fund- $306,887 with option for additional 5% contingency • 421-26000-5755 - LMD Fund - $1,692,441 with option for additional 5% contingency Additional years will be budgeted for during the annual budget process and will include up to a 5% CPI increase on the prior year's not to exceed amount.
Background:
In September 2022, Parkwood Landscape Maintenance, Inc. was awarded the contract for the City's Landscape Maintenance Program through Request for Proposal No.766-23.
Parkwood Landscape Maintenance, Inc. has serviced this contract through their Lancaster- based facility, which employs twenty-five (25) Lancaster residents. Services covered under this agreement include, but are not limited to, mowing, edging, trimming, pruning, fertilizing, weed abatement and pest control. They provide maintenance to all of the City's landscape areas and medians which encompass nearly 6,000,000 square feet. This amendment will extend the contract by one (1) year, effective September 1, 2024.
PG/JP/gb
Attachment:
Parkwood RFP No. 766-23 Agreement Amendment No. 1