CC 2
10/08/2024
TN
Tuesday, September 10, 2024
CALL TO ORDER
Vice Mayor Crist called the meeting of the Lancaster City Council/ Successor Agency/Financing /Power Authority to order at 1:30 p.m.
ROLL CALL
PRESENT: City Council Members /Agency Directors /Authority Members: Hughes-Leslie, Malhi, Vice Mayor/Vice Chair Crist
EXCUSED: Mayor Chairman Parris & City Council Member Mann
On a motion by Council Member Hughes-Leslie and seconded by Council Member Malhi, the City Council excused Mayor/Chairman Parris and Council Member Mann from the Lancaster City Council/ Successor Agency/Financing /Power Authority regular meeting of September 10, 2024, by the following vote: 3-0-0-2; AYES: Hughes-Leslie, Malhi, Crist; NOES: None; ABSTAIN: None; ABSENT: Mann, Parris
STAFF MEMBERS:
City Manager/ Executive Director; Assistant City Manager/Deputy Executive Director; City Attorney/Agency/Authority Counsel; City Clerk/Agency/Authority Secretary; Director-Public Works; Director -Parks, Recreation, Arts, & Community Services; Senior Director/Treasurer- Admin Services; Assistant Chief of Police/Assistant Director of Public Safety
INVOCATION
Jordan Corlew, Grace Chapel
PLEDGE OF ALLEGIANCE
Rod Armalin, Chief of Police
CONSENT CALENDAR
Docusign Envelope ID: 3C32AF33-4C11-407A-B93E-30A1EE233124 CC/SA/FA/PA Minutes-09/10/24
2 On a motion by Council Member Hughes-Leslie and seconded by Council Member Malhi, the City Council approved the Consent Calendar as comprised, by the following vote: 3-0-0-2; AYES: Hughes-Leslie, Malhi, Crist; NOES: None; ABSTAIN: None; ABSENT: Mann, Parris
CC 1. ORDINANCE WAIVER
Waived further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. MINUTES
Approved the City Council/Successor Agency/Financing/Power Authority Regular Meeting Minutes of August 13, 2024.
CC 3. CAPITAL IMPROVEMENT PROGRAM APPROPRIATION FOR THE
LANCASTER ENERGY INCUBATOR RENOVATION PROJECT
Appropriated $30,500.00 to account 50149900.8000 project string CP11BS047, which includes advertisement ($500) and city engineering offset costs ($30,000). Appropriated $44,275.00 to account 50199900.8000 project string CP11BS047 to cover the engineering services from Duke Engineering. The total appropriation is $74,775.00 from fund balance and authorized the City Manager to execute all related documents.
CC 4. ACCEPTANCE OF PUBLIC WORKS CONSTRUCTION PROJECT NO. 22-011 – 2022 ANNUAL THERMOPLASTIC REFRESH PROGRAM
Accepted the work constructed by Sterndahl Enterprises, LLC., for Public Works Construction Project No. 22-011, 2022 Annual Thermoplastic Refresh Program, and directed the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).
CC 5. ACCEPT LOS ANGELES COUNTY REGION PARK AND OPEN SPACE
DISTRICT (RPOSD) MEASURE A GRANT
A. Accepted $1,328,747.27 in Los Angeles County RPOSD Measure A grant funds to revenue account 210.6990.4998.
B. Appropriated Los Angeles County RPOSD Measure A grant funds in the amount of $1,328,747.27 to expenditure account 210.6990.5656.
Docusign Envelope ID: 3C32AF33-4C11-407A-B93E-30A1EE233124 CC/SA/FA/PA Minutes-09/10/24
3 CC 6. ACCEPT LOS ANGELES COUNTY LOCAL SOLUTIONS FUNDS (MEASURE H)
1. Accepted Los Angeles County Local Solutions Funds (Measure H) in the amount of $1,499,314.00 to revenue account 20230000.4998
2. Funds in the amount of $1,499,314.00 were previously appropriated to FY25 budget to expenditure account #20230000.5656. Funds to be used in the implementation of the Local Solutions Funds (Measure H) programs/projects.
3. Authorized the City Manager or his designee to execute all contracts, amendments, and associated documents, including memoranda of agreement, and other agreements necessary or appropriate to implement and expend up to $1,499,314.00 in accordance with the Funding Agreement Between County of Los Angeles and the City of Lancaster for Homeless Services Contract Number HI-23-004, Amendment One, subject to City Attorney approval.
4. Authorized the City Manager or his designee to accept future Los Angeles County Local Solution Funds pursuant to Funding Agreement Between County of Los Angeles and the City of Lancaster for Homeless Services Contract Number HI-23-004, and execute all future contracts, amendments, and associated documents, including memoranda of agreement, and other agreements necessary or appropriate to implement and expend all future appropriations up to the amount awarded to the City by Los Angeles County, in accordance with the Funding Agreement Between County of Los Angeles and the City of Lancaster for Homeless Services Contract Number HI-23-004, subject to City Attorney approval.
CC 7. AWARD CONTRACT FOR REQUEST FOR PROPOSAL 831-24 PARKS AND FACILITIES LANDSCAPE SERVICES TO LANDSCAPE CONNECTION GROUP INC.
1. Awarded contract for Request for Proposal (RFP) 831-24 Parks and Facilities Landscape Services to Landscape Connection Group Inc. in the amount of $811,832, plus 5% contingency, for landscape services for FY25.
2. Found that this item is not a project under the California Environmental Quality Act.
3. Authorized the City Manager, or his designee, to sign all documents, including up to two 1-year extensions.
CC 8. CHECK REGISTERS – AUGUST 11, 2024, THROUGH AUGUST 24, 2024.
Approved the Check and Wire Registers for payments made August 11, 2024, through August 24, 2024, in the amount of $3,621,903.86 as presented.
Docusign Envelope ID: 3C32AF33-4C11-407A-B93E-30A1EE233124 CC/SA/FA/PA Minutes-09/10/24
4 PH 1. PUBLIC HEARING FOR CITY COUNCIL CONSIDERATION TO RECEIVE COMMENTS AND FILE THE 2023-2024 CONSOLIDATED ANNUAL PERFORMANCE
AND EVALUATION REPORT (CAPER) TO THE UNITED STATES DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT (HUD)
Vice Mayor Crist opened the public hearing.
Chenin Dow, Assistant Director- Community Development presented the staff report on this item.
Addressing the City Council at this time:
David Paul discussed various housing options and plans.
Vice Mayor Crist closed the public hearing.
On a motion by Council Member Hughes-Leslie and seconded by Council Member Malhi, the City Council approved item number PH 1 as comprised, by the following vote:
3-0-0-2; AYES: Hughes-Leslie, Malhi, Crist; NOES: None; ABSTAIN: None; ABSENT:
Mann, Parris
Approved Recommendation(s):
1. Conducted a public hearing and upon accepting public testimony concerning housing and community development needs, priority non-housing community development needs, proposed strategies and actions for affirmatively furthering fair housing, the development of proposed activities, and review of program performance, proposals and questions;
2. Approved the Consolidated Annual Performance and Evaluation Report (CAPER) prepared for the U.S. Department of Housing and Urban Development (HUD) to report on specific Federal housing assistance and community development activities undertaken by the City during the Fiscal Year (FY) 2023-2024; and
3. Authorized the City Manager, or his designee, to execute any documents necessary to submit the CAPER, along with any comments received during the public hearing and public comment period to HUD.
NB 1. PROFESSIONAL SERVICES AGREEMENT FOR COMMUNITY
PRESERVATION CONSULTING & SUPPLEMENTARY SERVICES – WILLDAN
The City Council waived the staff report on this item seeing that there were not any public comments.
On a motion by Council Member Hughes-Leslie and seconded by Council Member Malhi, the City Council approved item number NB 1 as comprised, by the following vote: 3-0-0-2; AYES: Hughes-Leslie, Malhi, Crist; NOES: None; ABSTAIN: None; ABSENT: Mann, Parris
Docusign Envelope ID: 3C32AF33-4C11-407A-B93E-30A1EE233124 CC/SA/FA/PA Minutes-09/10/24
5 Approved Recommendation(s):
1. Approved a Professional Services Agreement for as-needed services with Willdan for Community Preservation Consulting & Supplementary Services for a three-year term and up to two optional one-year extensions.
2. Annual task orders will be for an amount not-to-exceed $704,000, with a grand total not to exceed $3,520,000 for the entirety of the contract.
3. Authorized the City Manager or his designee to finalize and execute all related documents, including up to two one-year extensions upon confirming satisfactory performance during the initial term.
NB 2. PROFESSIONAL SERVICES AGREEMENT FOR COMMUNITY
PRESERVATION CONSULTING & SUPPLEMENTARY SERVICES – 4LEAF, INC.
The City Council waived the staff report on this item seeing that there were not any public comments.
On a motion by Council Member Hughes-Leslie and seconded by Council Member Malhi, the City Council approved item number NB 2 as comprised, by the following vote: 3-0-0-2; AYES: Hughes-Leslie, Malhi, Crist; NOES: None; ABSTAIN: None; ABSENT: Mann, Parris
Approved Recommendation(s):
1. Approved a Professional Services Agreement for as-needed services with 4LEAF, Inc. for Community Preservation Consulting & Supplementary Services for a three-year term and up to two optional one-year extensions.
2. Annual task orders will be for an amount not-to-exceed $704K, with a grand total not to exceed $3,520,000 for the entirety of the contract.
3. Authorized the City Manager or his designee to finalize and execute all related documents, including up to two one-year extensions upon confirming satisfactory performance during the initial term.
CR1. COUNCIL REPORTS
Staff provided a video recap of the Tom Lackey Public Safety Forum.
Council Member Hughes-Leslie reported on the Mariposa Park Ribbon Cutting event.
Staff also provided a video recap of the Mariposa Park Ribbon Cutting.
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6 Council Member Malhi discussed that September is National Preparedness month and announced the upcoming emergency kit giveaway.
Vice Mayor Crist reported on the Sheriff’s Booster golf tournament.
LANCASTER HOUSING AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS .
Trolis Niebla , City Mana ger announced upcoming Lancaster Police Department open house scheduled on September 28, 2024 along with the Peace March scheduled on October 12, 2024.
The City Manager also announced upcoming events such as Haunt at the Hanger on October 19, 2024, Field of Drafts in early November and upcoming public outreach meeting regarding future entertainment events in the Antelope Valley to be held at American Hero’s Park . The City Manager also discussed ongoing construction for the new soccer stadium.
CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
The City Clerk provided the public with the procedure to address the City Council/Successor Agency/Authority regarding non-agendized items.
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
Addressing the City Council at this time:
Fran Sereseres-spoke in favor of the new park renovations and openings.
Paula Rohland-discussed issues with Waste Management.
Kassandra Valle - discussed upcoming opening of new affordable housing units for homeless veterans.
David Paul-discussed various topics.
Hazeline Jackson-discussed issues with the Antelope Valley Fair vendor selection process.
CITY COUNCIL/AGENCY/AUTHORITY COMMENTS
No comments at this time.
ADJOURNMENT
Docusign Envelope ID: 3C32AF33-4C11-407A-B93E-30A1EE233124 CC/SA/FA/PA Minutes-09/10/24
7 Vice Mayor Crist adjourned the meeting at 2:02 p.m. and stated the next City Council/Successor Agency/Financing/Power Authority meeting will be held on Tuesday, October 08, 2024 at 1:30 p.m.
PASSED, APPROVED and ADOPTED this 8th day of October 2024, by the following vote:
AYES: Council Members Hughes-Leslie, Malhi, Mann, Vice Mayor Crist, Mayor Parris
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS
CITY CLERK MAYOR/CHAIRMAN
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss
CITY OF LANCASTER }
CERTIFICATION OF MINUTES
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/ POWER AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor Agency/ Financing/ Power Authority Minutes, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________.
(seal)
_____________________________________
Docusign Envelope ID: 3C32AF33-4C11-407A-B93E-30A1EE233124