STAFF REPORT
City of Lancaster
CC 10
10/22/2024
TN
Date: October 22, 2024
To: Mayor Parris and City Council Members
From: Patti Garibay, Director - Community Development
Nicole Jones, Senior Analyst – Community Development
Subject: Award of Bid for PWCP 21-023 PH2 Landscape Restoration Program and Task Order for Multi-Year Professional Services (Service Group Category 16 – Labor Compliance)
Recommendations:
1. Award Public Works Construction Project (PWCP) 21-023 PH2, Landscape Restoration Program, to Marina Landscape, Inc, of Orange, California, in the amount of $4,251,985.00 (plus a 20% contingency), to replace landscaping and irrigation systems along the Sierra Highway Bike Path from Avenue J to Avenue M and authorize the City Manager, or his designee, to sign all documents. This contract is recommended for award in accordance with California Public Contract Code Section 22038(b).
2. Find the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on October 17, 2024.
3. Authorize Task Order expenditure amount of $42,519.85, (plus a 5% contingency), for labor compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 - Labor Compliance.
G.C. Section 84308: No
Fiscal Impact:
$5,147,027.85 (including 20% construction contract contingency and 5% labor compliance contingency); sufficient funds are available in Capital Improvements Budget in Project Strings CP11FW005.CONST, GL Account Numbers 10129900.8000 and 21829900.8000. 1 8
0 8
Background:
The proposed project is funded by Proposition A and the General Fund, and will replace landscaping and irrigation systems along the Sierra Highway Bike Path from Avenue J to Avenue M. This project is Phase 2 in the Landscape Restoration Program. The Landscape Restoration Program was initiated by the PARCS Department and the City Manager’s Office and continues with the Community Development Department. It aims to create a cohesive look for landscaping throughout the City.
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 21-023 contract documents were prepared, and the project was advertised accordingly. Per Section
2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On September 30, 2024, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 21-023 via PlanetBids. Marina Landscape, Inc. was the lowest responsive bidder amongst three (3) bids. Of those three (3) bids, two (2) were deemed responsive. The bids were as follows:
Contractor City Bid Amounts Marina Landscape, Inc. Orange, CA $4,251,985.00
*Landscape Connection Group, Inc. Palmdale, CA $4,235,032.80 Rich Meier's Landscaping, Inc. Lancaster, CA $7,370,190.00 *Deemed non-responsive. Bid bond was received, but no Planet Bids Proposal was submitted.
On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects. Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 - Labor Compliance, prequalified three (3) firms, proposals will be requested, and a task order will be executed with one of these firms:
• Cumming Management Group, Inc.
• Golden State Labor Compliance, LLC
• Perceptive Enterprises, Inc.
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Attachment:
Vicinity Map