STAFF REPORT
City of Lancaster
CC
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1/14/2025
TN
Date:January 14, 2025
To: Mayor Parris and City Council Members
From:Jennifer Seguin, Communications Manager
Subject:Professional Services Agreement - FTI Consulting (SC) Inc. & Tripepi Smith Recommendation:
It is recommended that City Council:
1. Approve the award of RFP 843-25 Professional Services Agreement to two vendors for General Communications and Marketing Services with:
a. FTI Consulting (SC) Inc. (FTI) in an amount not to exceed $300,000 for one year, and authorize the City Manager, or his designee, to sign all documents; and b. Tripepi Smith in an amount not to exceed $270,862.80 for three years, and authorize the City Manager, or his designee, to sign all documents; and
2. Find that this item is not a project pursuant to the California Environmental Quality Act.
G.C. Section 84308: No
Fiscal Impact:
Sufficient funds in each fiscal year are available in account number 10115000.5710 Background:
On October 10, 2024 the City conducted a Request for Proposals (RFP) 843-25. Three (3) qualified sealed proposals were received by the due date of October 28, 2024 at 2:00 PM. The bids received are as follows:
Contractor City Community Symbol Emeryville, CA FTI Consulting (SC) Inc. Washington, DC Tripepi Smith Irvine, CA 1 8
9 7
Following the City’s process of evaluating proposals – City staff conducted an extensive evaluation/grading of the proposals received. Proposals were evaluated and scored based on the following criteria (total of 100 points):
Quality, performance and effectiveness of the solution, goods and/or services to be provided by the Proposer (40 points)
Proposer experience, including the experience of the staff to be assigned to the project, the engagements of similar scope and complexity (40 points) Reasonableness of the proposed budget (20 points)
After pricing negotiations and a thorough review and evaluation process, staff identified two vendors that demonstrated the best qualifications and value for the City:
Tripepi Smith will primarily focus on website and social media support to enhance the City’s digital presence.
FTI Consulting (SC) Inc. will focus on press pitching, drafting and distributing press releases, and managing strategic campaigns to increase public awareness and media outreach.
Both vendors have extensive knowledge and prior experience working with the City in order to maximize expertise in both digital communication and traditional media outreach.
The award of these contracts will enhance the City’s ability to:
Maintain a consistent and effective presence on digital platforms, including the City website and social media channels.
Increase media coverage and strengthen relationships with regional and national press outlets. Implement targeted campaigns to engage the community and promote key City initiatives.
Tripepi Smith and FTI Consulting (SC) Inc. have demonstrated proven success in their respective areas, ensuring that the City receives high-quality and cost-effective communication services. The approval of these contracts will provide the City with critical communications and marketing support, helping to strengthen public engagement and improve outreach to residents and stakeholders.
Attachment:
RFP 843-25 with Proposals and Evaluation Results Tripepi Smith Professional Services Agreement FTI Consulting (SC) Inc. Professional Services Agreement