STAFF REPORT
City of Lancaster
CC 10
1/28/2025
TN
Date:January 28, 2025
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Michael Harne, Assistant Director – PW Maintenance Services Subject:Award of Contract for Invitation to Bid MSD24-02 to SafeRock for Public Works Maintenance Yard Security Services
Recommendations:
1. Award a (1) one-year contract, for Invitation to Bid (ITB) MSD24-02, Public Works Maintenance Yard Security Services to SafeRock of Los Angeles, California, with an option of four (1) one-year extensions with a not-to-exceed amount of $200,428.80 per contract term (plus a 10% contingency).
2. Approve an appropriation of $34,424.00 from General Fund fund balance to 10141000.5710.
3. Find that this item is not a project under the California Environmental Quality Act.
4. Authorize the City Manager, or his designee, to execute any additional amendments to the Agreement deemed necessary to complete the contract in a form approved by the City Attorney.
5. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$220,471.68 annually, (including a 10% contingency). Appropriate $34,424.00 from General Fund fund balance to 10141000.5710. The remaining funds will be available in FY 24-25 Maintenance Services Operating Budget, Professional/Technical Service 21441000.5710, and Professional/Technical Service 21841000.5710.
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Background:
The City of Lancaster requires comprehensive security services for its Public Works Maintenance Yard to ensure the safety of the public, employees, and city assets. Security is needed 24 hours a day to prevent unauthorized access, vandalism, and potential theft of City equipment. Services under this contract include, but are not limited to, continuous monitoring, routine patrols, access control, incident reporting, and ensuring a safe environment for all personnel and visitors.
On December 12, 2024, at 11:00 a.m., the City conducted an electronic bid opening for MSD24- 02 via PlanetBids. SafeRock was the lowest responsive bidder amongst thirteen (13) bids. Of those thirteen (13) bids, eleven (11) were deemed responsive. The bids were as follows:
Contractor City Bid Amounts
SafeRock Los Angeles, CA $200,428.80
Gracelynn LLC Lancaster, CA $205,068.00
American Global Security, Inc. Chatsworth, CA $209,385.60 M4 Security Guard Service Inc. Corona, CA $222,455.76
AG Coast Corp. California Panther Security Los Angeles, CA $235,826.64 Citiguard, Inc. West Hills, CA $236,274.00
Golden West Security Pacoima, CA $236,274.00
AM PM Nationwide Security Inc. Reseda, CA $239,624.40
GuardNow Inc. Reseda, CA $244,029.36
A&A Security Group Chatsworth, CA $266,588.40
Austin Logistics LLC Detroit, MI $270,732.00
Aventus Private Security* North Hollywood, CA $285,312.00 Shaw Management Group* San Francisco, CA $374,472.00
*Deemed non-responsive. No signed addendum was uploaded via PlanetBids.
SafeRock is a proudly woman-owned and minority-owned corporation, established in 2019.
Operating as a licensed California Private Patrol Operator (License #121921), SafeRock is deeply committed to supporting the local community by hiring exclusively local staff for this contract.
The company's owner, who grew up in Lancaster, brings a strong connection to the area and dedication to its success.
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Attachment:
Agreement