STAFF REPORT
City of Lancaster
CC 9
1/28/2025
TN
Date:January 28, 2025
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Michael Harne, Assistant Director - PW Maintenance Services Subject:Award of Contract for Request for Proposals MSD24-01 to St. Francis Electric, LLC For Traffic Signal and Street Light Maintenance Services Recommendations:
1. Award a (1) one-year contract, for Request for Proposal (RFP) MSD24-01 Traffic Signal and Street Light Maintenance Services to St. Francis Electric, LLC of San Leandro, California, with an option of four (1) one-year extensions with a not-to-exceed amount of $1,908,234.00 per contract term (plus a 15% contingency).
2. Approve an appropriation from Lighting District fund balance of $86,861.00 to 42242000.5791, and $326,769.00 to 42242000.5792.
3. Find that this item is not a project under the California Environmental Quality Act.
4. Authorize the City Manager, or his designee, to execute any additional amendments to the Agreement deemed necessary to complete the contract in a form approved by the City Attorney.
5. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$2,194,469.10 annually, (including a 15% contingency). Appropriate $86,861.00 to 42242000.5791, and $326,769.00 to 42242000.5792 from Lighting District fund balance. The remaining funds are available in FY 24-25 Maintenance Services Operating Budget: Street Light Services, 42242000.5791; Traffic Signal Services, 42242000.5792; Emergency Damage Repairs, 1 9
2 0
42242000.5793; and Traffic Signal-Multi Jurisdictional, 42242000.5796. Fiscal Year 25-26 will be accounted for during the annual budget process.
Background:
The City of Lancaster utilizes a contractor for maintenance and repair of its traffic signals and streetlight infrastructure, supporting the City's commitment to safety, efficiency, and reliability.
This contract encompasses the upkeep of 154 signalized intersections and over 20,000 lighting assets, including LED streetlights, safety lights, and parking lot lighting. The selected contractor is responsible for routine inspections, preventive maintenance, timely repairs, and emergency responses to ensure the continued operation of these critical systems.
On October 17, 2024, the City of Lancaster advertised a Request for Proposals (RFP) via Planet Bids for Traffic Signal and Street Light Maintenance Services. Proposals were submitted by four (4) companies. A committee comprised of four Maintenance Services Division staff members, all subject matter experts, reviewed the proposals based on the evaluation criteria outlined in the RFP:
Contractor Qualifications and Experience on Similar Projects – 30% References – 15%
Staff, Equipment, and Facilities – 15%
SB1383 Fuel Goals – 5%
Cost of Materials and Services Provided, as Well as Discounts Offered – 35% Following the evaluation process, it was determined that St. Francis Electric, LLC offered the best overall value and service to the City.
St. Francis Electric, LLC brings decades of expertise and a commitment to excellence in traffic signal and streetlight maintenance. With 78 years in the electrical industry, they have become a trusted partner to over 100 cities across Southern California. As a proud union shop, St. Francis Electric, LLC ensure highly trained, certified professionals perform all work to the highest standards. Equipped with state-of-the-art vehicles and tools, the company provides 24/7 emergency response services, ensuring safety and efficiency for its clients. St. Francis Electric, LLC's customer-focused approach and proven reliability make it the ideal partner for maintaining the City of Lancaster’s critical infrastructure.
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Attachment:
Agreement