Agenda packet — Lancaster City Council, May 13, 2025 (part 3 of 19)

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004
AMENDMENT No.1 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY
This Amendment No. 1 to the Funding Agreement (this “Amendment”), is dated as of November 2, 2020 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and B. WHEREAS, the Grantee desires to increase the Project’s budget of Measure R by $11,274,943 from $10,000,000 to $21,274,943. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $21,274,943 which was approved by the LACMTA Board on June 25, 2020; and
C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,000,000 in Measure R Funds in FY 2021-22 and $2,274,943 in Measure R Funds in FY 2022-23. The total designated amount for the Project is $21,274,943; and
D. Grantee and LACMTA desire to amend the Existing FA as provided herein.

Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004
AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $21,274,943 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014 and June 25, 2020 granted the Measure R Funds for the Project. The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,000,000 in FY 2021-22; and $2,274,943 in FY 2022-23.”

2. entirety and replacing it with the following:
“(vii) Expending the Funds granted under this FA for allowable costs within Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its five years or 60 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed in Prior Years have been expended and are no longer available. All Funds programmed for FY2019-20 are subject to lapse by June 30, 2024.”
(viii) Expending the Funds granted under this FA for allowable costs within three years or 36 months July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024. FY 2022-23 are subject to lapse by June 30, 2025.”

3. 4.

Attachment A of the Existing FA is hereby replaced by Attachment A-1, attached.

Attachment B-1 of the Existing FA is hereby replaced by Attachment B1-1, attached.

5. 6.

Attachment C of the Existing FA is hereby replaced by Attachment C-1, attached.

Attachment E – TIP Sheet of the Existing FA is hereby replaced by Attachment E-1, attached.

7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
ATTACHMENT A-1 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04

PROGRAMMED BUDGET - SOURCES OF FUNDS
Total
Budget
% of Budget
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23

LACMTA PROGRAMMED FUNDING
MEASURE R FUNDS $
$
3,300,000
3,300,000
$ 6,700,000
6,700,000
$ 1,000,000
1,000,000
$
$
8,000,000
8,000,000
$
$
2,274,943
2,274,943
$
$
21,274,943 100%
100% LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL $ - $ $ 21,274,943
OTHER SOURCES OF FUNDING:
$
$
$
$
-
-
-
-
0%
0%
0%
0%
STATE:

FEDERAL:

PRIVATE OR OTHER:

OTHER FUNDING SUBTOTAL $ -
-
$ - $
$
- $ - $ - $
$
- $
$
- 0%
TOTAL PROJECT FUNDS $ $ 3,300,000 6,700,000 $ 1,000,000 $ 8,000,000 2,274,943 21,274,943 100% Rev. 05.03.19 FA Measure R Hwys Gen Attachment A-1 Project Funds DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A ATTACHMENT B1-1 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04

PROGRAMMED SOURCES OF FUNDS
FY 2020-21
Qtr 1
FY 2020-21
Qtr 2
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
TOTAL
BUDGET SOURCES OF FUNDS Prior Years
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED
PS&E
RW Support
Const. Support
RW
$200,000
$300,000
$200,000
$300,000
$0
$250,000
$0
$100,000 $100,000 $50,000
Construction $1,400,000
$1,500,000
$1,400,000
$1,500,000
$1,200,000
$1,250,000
$4,000,000
Total PHASE I $500,000 $0 $0 $0 $0 $4,750,000
MEASURE R FUNDS PHASE II:

PAED
PS&E
RW Support
Const. Support
RW
$1,687,745
$1,915,358
$1,687,745
$2,165,358
$50,000
$850,043
$350,000
$100,000
$50,000
$150,000
$350,000
$200,043 $300,000 $350,000
Construction $1,550,000
$1,750,043
$3,700,000
$4,000,000
$4,150,000
$4,500,000
$9,400,000
Total PHASE II $3,603,103 $14,503,146
$4,103,103
$150,000
$150,000
$500,000
$500,000
$0 $0
SUM PROG LACMTA FUNDS: $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 OTHER NON LACMTA FUNDING:

LOCAL:

PAED
PS&E
RW Support
Const. Support
RW
$0
$0
$0
$0
$0
$0
$0
Construction
Total LOCAL
SUM NON-LACMTA FUNDS :

PROJECT FUNDING
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0
$4,103,103 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 FY20-21 and FY21-22
FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
TOTAL

BUDGET SOURCES OF FUNDS
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED
PS&E
$0
$0
$0
$0
$0
$0
$0
RW Support
Const. Support
RW
Construction
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:

PAED
PS&E
$0
$0
RW Support
Const. Support
RW
$0
$171,797
$0
$171,797
Construction $1,850,000
$2,021,797
$1,850,000
Total PHASE II $0 $2,021,797
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
SUM PROG LACMTA FUNDS: $2,021,797 $0 $2,021,797
OTHER NON LACMTA FUNDING:

LOCAL:

PAED
PS&E
RW Support
Const. Support
RW
$0
$0
$0
$0
$0
$0
$0
Construction
Total LOCAL $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
SUM NON-LACMTA FUNDS : $0 $0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24
$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797

SUMMARY OF ALL FUNDS
PAED $1,887,745
$2,215,358
$0
$171,797
$0
$0
$100,000
$50,000
$0
$0
$0
$150,000
$0
$150,000
$0
$0
$350,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,887,745
$2,465,358
$50,000
$1,271,840
$350,000
PS&E
RW Support
Const. Support
RW
Construction

TOTAL MILESTONES
$100,000
$0
$1,400,000
$1,500,000
$100,000
$0
$1,400,000
$1,500,000
$250,043
$0
$2,750,000
$3,000,043
$300,000
$0
$3,700,000
$4,000,000
$350,000
$0
$4,150,000
$4,500,000
$1,850,000
$6,124,900
$15,250,000
$500,000 $21,274,943

SUM PROG LACMTA FUNDS

SUM NON-LACMTA FUNDS
$6,124,900
$0
$150,000
$0
$500,000
$0
$1,500,000
$0
$1,500,000
$0
$3,000,043
$0
$4,000,000
$0
$4,500,000
$0
$21,274,943
$0
TOTAL PROJECT FUNDING $6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $21,274,943 DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
ATTACHMENT C-1

SCOPE OF WORK
PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange
PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

This project limits are on the SR138 (SR-14) between Lancaster Boulevard and Avenue J-8, on Avenue J between 15th Street West and 25th Street West, on 20th street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

The purpose of this project is to improve operational capacity at the interchange and surrounding local streets eliminating congestion, while improving wayfinding and other context sensitive solutions.

PROJECT BACKGROUND:

The City of Lancaster has realized the need to improve the operational capacity of this interchange. It is a priority for the City of Lancaster, due to the Avenue J commercial/retail corridor, historic downtown Lancaster (“The Blvd”), and medical corridor (future Medical District) that it serves, however funding has never been available. Funding made available through the Measure R SR-138 Capacity Enhancements will improve the interchange, improve mobility between the freeway and local streets and enhance safety.

Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. The City of Lancaster is proposing to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. With the SR-14/I-15 surplus funds the project will be fully funded through construction.

To expedite the construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020. The phase 2 project is scheduled to advertised in the summer of 2021.

Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
PROJECT BUDGET PHASE I:

COMPONENT AMOUNT
PA/ED (Complete) $200,000
PS and E
R/W Support
R/W Capital
$300,000
$0
$0
Construction Support
Construction Capital
Total Budget
$250,000
$4,000,000
$4,750,000
PROJECT BUDGET PHASE II:

COMPONENT
PA/ED
AMOUNT
(Complete) $1,687,745
PS and E
R/W Support
R/W Capital
$2,165,358
$50,000
$350,000
Construction Support
Construction Capital
Total Budget
$1,021,840
$11,250,000
$16,524,943
SCOPE PHASE I:

The Phase I improvements were accelerated to initiate construction on the Local Roadway portion of the project without waiting for final approvals from Caltrans on the Caltrans freeway portion of the project. This has allowed the construction of the project to begin sooner and help the completion of the entire project.

The Local roadway project includes mobility enhancements along Avenue J on both sides of the freeway, between 15th Street West and 25th Street West by adding buffered bike lanes in both directions along with pedestrian facility upgrades. The improvements include revisions to medians and channelization at the intersections and restriping the roadway, which requires upgrades to the median hardscape improvements with minimal landscaping. These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

SCOPE PHASE II:

The Project will improve the SR-138 (SR-14) Freeway/Avenue J interchange by adding new southbound onramp and northbound offramp, reconfiguring and signalizing the ramp intersections, SR-138 (SR-14) mainline improvements to accommodate ramp additions, as well as other enhancements to alleviate congestion at the intersections adjacent to the interchange. With the addition of the new SB onramp and NB offramp at Avenue J, the SB onramp at J-8 will be removed and the NB offramp at 20th Street West will be improved, including the intersection with 20th Street West. Minor drainage improvements are also included with the ramp and intersection improvements. The project includes water quality BMP’s and aesthetic treatment to provide context sensitive solutions within the interchange area to meet Caltrans corridor aesthetic requirements. The proposed improvements require the following:

DESIGN:

I. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:

A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)
II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital
Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
MILESTONES for PHASE I: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015 November 2016
Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018 August 2020
Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
Civic Design
Structural Design
Intelligent Transportation System
(ITS)
Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1
Evaluations
August 2020 September 2020
Selection
Board Approval Process
Contract Award Package #1

EXCAVATION
December 2020
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1
Project Closes Out
January 2021 June 2021
October 2022
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004

START DATE COMPLETION DATE
November 2016

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015
Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018
May 2020
April 2021
November 2020
May 2021
95% PS&E Package #2
100% PS&E Package #2
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
January 2021
Civic Design
Structural Design
Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE
May 2021

COMPLETION DATE
June 2021

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2
Evaluations
Selection
Board Approval Process
Contract Award Package #2

EXCAVATION
July 2021
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement
Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing
Construction Package #2
Project Closes Out (Phase 1 and
Phase 2)
July 2021 June 2022
October2022
Rev: 05.03.19 11 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
ATTACHMENT C – Location Map(s)
Rev: 05.03.19 12 FA Measure R Hwys Gen Attachment C Scope of Work
Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
Implementing Agency Lancaster, City of
Attachment E-1
TIP ID LA0G928
SCAG RTP Project #: 1AL04 Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.

Study:N/A Is Model: YES Model #:

PM: Mike Livingston - (661)945-6227
LS: N LS GROUP#:

Conformity Category: NON-EXEMPT
System :Local Hwy Route : Postmile: 67.95 to 67.95 Distance: 0 Phase: ROW Acquisition Completion Date 12/31/2021 Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Air Basin: MDAB Envir Doc: DRAFT ENVIRONMENTAL IMPACT
REPORT - 03/31/2016
Toll Rate:

0.00 Toll Colc Loc: Toll Method: Hov acs eg loc: Uza: Sub-Area: Sub-Region: North Los Angeles Lancaster-Palmdale County
CTIPS ID: EA #: PPNO:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

PHASE PRIOR
$1,700
$1,600
$0
18/19 19/20
$0
20/21
$0
21/22 22/23 23/24 BEYOND PROG TOTAL
MR20H - Measure R 20% Highway PE $1,700
RW $1,600
CON
$0 $0
$6,700 $11,275 $17,975
SUBTOTAL $3,300 $6,700 $11,275 $21,275
TOTAL $3,300 $6,700 $11,275 $21,275
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $17,975 TOTAL PROGRAMMED: $21,275 - General Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - Modeling Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - TCM Comment:
- Amendment Comment:
- CMP Comment:
- Narrative:

Last Revised Amendment 19-27 - FEDERAL PENDING Change reason:SCHEDULE DELAY Total Project Cost $21,275

Page 1 ends

INTRODUCTION
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

Under this Additional Authorization No. 1, the Consultant shall provide construction surveying and staking services as needed for the Consultant to provide support services and continue to assist the City during construction of the project.

A detailed outline of the scope of work by Task is included below. Payment and fees are included in Exhibit 3-B.

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Survey Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange), and supplement staff to act as:
• Project Manager
• Licensed Surveyor/Principal
• Field Crew
• Admin Support

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations.

This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms and conditions contained in the Funding Agreement (“FA”). The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 2 of 4
Per PART II, GENERAL TERMS OF THE FA, Section 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.

Consultant shall refer to Detailed Scope of Work herein.

The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City.

The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Exhibit “A” Rate Schedule in the Agreement for Professional Consultant Services RFQ 769-22, and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.

The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 3 of 4
Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order.

DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT
a. Scheduling, Coordination and Contract Administration b. Calculations and CAD Base Map Setup
c. Prepare and Forward Cut Sheets
d. Attend three (3) Engineering/Construction Meetings
e. Daily Reports
TASK 2 CONTROL
a. Locate and verify horizontal and vertical control
b. Relocate existing control that will be lost during construction (2) c. Establish additional control necessary to complete services TASK 3 TIE-OUT AND RESET CONETERLINE MONUMENTS
a. Locate existing street monuments and ties within areas ofconstruction (2 monuments) b. Set ties as needed to ensure four (4) ties per monument and measure to same (2 monuments) c. Prepare tie-out monument Field Notes for monuments with reset ties (assume two (2) monuments for cost estimate)
d. Reset monuments removed during construction (assume two (2) for cost estimate) e. Prepare Comer Records (assume eight (8) for cost estimate) TASK 4 FIELD STAKING
a. Right of Way at 25' Intervals
b. Demo limits, sawcut limits, grinding limits, clear and grub c. Build survey line and grade sheet for crown lines at intersection d. Stake for new handicap curb ramps / bulb outs BCR and ECR e. Stake for sidewalks
f. Stake for box culvert / parkway drain improvement/ drainage items g. Stake for median curbs and passageways
h. Stake for traffic signal improvements, footings, and pole locations i. Stake for driveways
j. Stake for curb and gutter /spandrel / longitudinal gutter k. Stake for Line and Grade of Retaining walls, top of wall, footing, expansion joints, and all other requests to build complete Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 4 of 4
l. Stake for Metal Beam Guardrail, Crash Cushion arrays m. Stake for K-Rail
n. Stake line and grade for all earthwork and roadway Excavation, Class II Base, Lean Concrete, and Asphalt Paving
o. Prepare cut sheet for all daily survey staking
p. Stake Landscaping Landform Graphics
q. Stake all project signs, both Construction Area and Permanent Signage r. Stake line and grade CIDH and Soldier Piles
s. Stake line and grade Concrete Barrier
t. Stake line and grade all fencing, gates, and appurtenances u. Stake survey line and grade bus pads
v. Stake survey line and grade utilities
w. Stake survey line and grade ramp metering, street, and safety lightings and appurtenances.
x. Staking for structural backfill and light weight cellular concrete y. Staking for construction fencing
z. Staking BMP deployment temp fence, driveways, etc.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-D, Page 1 of 2
EXHIBIT 1-D: SCOPE OF SERVICES
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

On November 9, 2023, the Revised Task Order was executed, for the continuation of construction surveying and staking services essential for ongoing project support.

On October 24, 2024 a Second Revised Task Order was executed for the continuation of the original scope of work essential for the ongoing project support.

Under this Third Revised Task Order, the Consultant shall extend the period of services indicated on Exhibit 2-D.

Milestone tasks and schedules are outlined in Exhibit 2-D, and the payment and fee structure are provided in the tasks and subtasks table included in Exhibit 3-D.

Except as expressly amended hereby, all the other terms and conditions of the Task Order shall remain unchanged and in full force and effect in accordance with their original terms.

AMENDMENT TO AGREEMENT FOR PROFESSIONAL CONSULTANT
SERVICES (RFQ 769-22)
Revised Rate Sheet dated_____________, 2025, included with this Task Order, hereby replaces the Rate Sheet dated August 13, 2024 approved with Task Order 4 on September 5, 2024. The Revised Rate sheet shall be in full effect for this Task order and all future Task Orders approved by the City of Lancaster.

EXHIBIT “2”

SCHEDULE
A. Task Order 1 – Schedule
B. Revised Task Order 1 – Schedule
C. Second Revised Task Order – Schedule
D. Third Revised Task Order – Schedule
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 2-A, Page 1 of 1
EXHIBIT 2-A: SCHEDULE
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed. It is anticipated that performance of the work will be completed thirty (30) after the contract completion date for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements Phase II. In no event shall performance of the work be completed later than ninety (90) days after the contract completion date for PWCP 20-005 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in this Task Order.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-C, Page 1 of 1
EXHIBIT 2-C: SCHEDULE
Milestone tasks and tentative schedule based on funding are included in Exhibit 2. The schedule is a critical timeline that must be adhered to due to the deadline constraints, therefore, all the following tasks must be completed on or before the due dates listed.

MILESTONE COMPLETED BY
October 15, 2024
October 21, 2024
January 6, 2025
Executed Revised Task Order
Notice to Proceed
Construction
With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-D, Page 1 of 1
EXHIBIT 2-D: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A, 2-B and 2-C. The schedules are a critical timeline that must be adhered to due to the deadline constraints required by the grant.

In order to preserve grant funding, time is of the essence.

The Task Order will be processed and executed as soon as possible shall be in place prior to Notice to Proceed. It is anticipated that the work will be completed no later than December 31, 2025.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

EXHIBIT “3”

FEE SCHEDULE
The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 1 – Payment and Fees
B. Revised Task Order 1 – Payment and Fees
C. Second Revised Task Order – Payment and Fees
D. Third Revised Task Order – Payment and Fees
Original Authorization: $ 124,118.00
Previous Addt’l Authorizations: $ 471,646.00
Authorization No. 3:

Total Not To Exceed:
$
$
84,154.00
679,918.00
EXHIBIT “3”

FEE SCHEDULE
The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

Total Not To Exceed:
$
$
84,154.00
679,918.00
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-A, Page 1 of 1
EXHIBIT 3-A: PAYMENT AND FEES *
TASK
NO. DESCRIPTION FEE

1. CONSTRUCTION SUPPORT SERVICES $124,118.00
TOTAL COST**
TIME AND MATERIALS NOT TO EXCEED $124,118.00

TOTAL COST AMOUNT WRITTEN IN WORDS
one hundred, and eighteen dollars
One hundred twenty four thousand,
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction
Billing Rates $ 340 $ 235 $ 220 $ 185
16 4
68 68
8 $ 145
40 $ 100
1 2
2 3
4 5
6 7
Preparation of RE File
Pre-Construction Meeting (1)
Respond to RFIs (assumed 10)
Review Shop Drawings and Submittals (assumed 12)
Attend Construction Meetings (assumed 2)
Project Site Inspections (assumed 2)
Prepare Record Drawings
2 2
6 6
2 2
2 60
6 126
126
12 20
186
536
$
$
$
$
$
$
$
9,640
1,420
22,640
22,640
2,360
3,520
30,150
92,370
$
$
$
$
$
$
$
443
65 1,041
1,041
109
162
1,387
4,248
$
$
$
$
$
$
$
$
10,083
1,485
37,431
37,431
2,469
3,682
31,537
124,118
4 4
4 4
40 40
4 4
2 2
6 $
$
13,750
13,750
8 60
8 4 4 110
Totals 22 12 12 232 238 20 $ $ $ 27,500
* Includes 10% KHA markup
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢀꢐꢑꢉꢒꢒꢓꢔꢕꢉꢖꢗꢖꢕꢘꢖꢐꢔꢕꢙꢖꢑꢓꢕꢉꢚꢔꢔꢙꢀꢛꢑꢜꢉꢛꢘ Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification
Analyst I
Analyst II
Professional
Senior Professional I
Senior Professional II
Senior Technical Support
Technical Support
Support Staff
Rate
$135
$165
$190
$265
$365
$225
$150
$125
Effective through December 31, 2023.

Subject to annual adjustment thereafter.

Direct Expenses will be billed at cost.

Sub-Consultants will be charged at 10% mark-up, or per the Contract. kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-B, Page 1 of 1
EXHIBIT 3-B: PAYMENT AND FEES *
TASK
NO.

1. DESCRIPTION FEE
CONSTRUCTION SUPPORT SURVEY SERVICES $429,000.00
TOTAL COST**
TIME AND MATERIALS NOT TO EXCEED $429,000.00
TOTAL COST AMOUNT WRITTEN IN WORDS Four hundred, twenty-nine thousand * In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

Subject to annual adjustment thereafter.

Direct Expenses will be billed at cost.

Sub-Consultants will be charged at 10% mark-up, or per the Contract. kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-C, Page 1 of 1
EXHIBIT 3-C: PAYMENT AND FEES *
TASK
NO.

1. DESCRIPTION FEE
CONSTRUCTION SUPPORT SURVEY SERVICES $42,646.00
TOTAL COST**
TIME AND MATERIALS NOT TO EXCEED $42,646.00

TOTAL COST AMOUNT WRITTEN IN WORDS
Six Hundred Forty-Six Dollars
Forty-Two Thousand
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

Page 1 of 1 ends

October 2, 2024
Michael Livingston
Senior Construction Manager
City of Lancaster
44933 N Fern Avenue
Lancaster, CA 93534
Re: Measure R – SR-138 Capacity Enhancements Program - Avenue J Interchange Improvements Project – Design Support During Construction Additional Authorization #2 Request
Kimley-Horn and Associates, Inc. (Kimley-Horn) currently provides construction phase services support to the City of Lancaster (City). On February 14th, 2023, the City awarded the construction contract to Granite Construction (Contractor). Construction began on August 3rd, 2023. Since then, Kimley-Horn assisted in preparing the RE file, attended a pre-construction meeting, responded to nineteen (19) Requests for Information (RFIs), and reviewed fourteen (14) shop drawings and submittals with revisions. Construction was originally anticipated to be complete within three-hundred sixty (360) calendar days. The Contractor is approximately seventy (70) days behind schedule, and the anticipated completion date is January 2025.

The purpose of this request is to provide additional scope and fee for the Kimley-Horn team to continue to provide design support to City during the construction phase of the project up to the anticipated completion date of January 2025.

Scope of Services
Kimley-Horn and BCA will continue to review and respond to Contractor RFIs pertaining to construction issues, clarify construction documents, and perform reviews of shop drawings and structural submittals required by the project specifications. The additional authorization assumes eight (8) additional RFIs and four (4) additional materials submittals.

The services will be provided on a time and materials basis described in the attached hours and cost spreadsheet with a not to exceed total amount of $595,764 as follows:

Original Authorization
Additional Authorization #1 (Survey Support)
$124,118
$429,000
Additional Authorization #2 (Contingency – RFIs, Materials Submittals) $ 42,646 Total $595,764
We are excited to continue providing our professional services and support to the City in realizing these improvements.

Please review and let us know if you have any questions or need any additional information.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Eugene Huang, P.E.

Project Manager
Brandon Friedman, P.E.

Assistant Project Manager/Project Engineer
Attachments:
 Hours and Cost Summary Spreadsheet
kimley-horn.com 660 South Figueroa Street Suite 2050, Los Angeles, CA 90017 213-261-4040 City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #2) Billing Rates $ 273 $ 273 $ 232 $ 232 $ 170 $ 129
1 2
3 4
5 6
7 Preparation of RE File (included in original scope)
Pre-Construction Meeting (complete)
Respond to RFIs (assume additional 8)
Review Shop Drawings and Submittals (assume additional 4) Attend Construction Meetings (assumed 0)
Project Site Inspections (assumed 0)
0 0
86 40
0 0
0 126
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
-
-
4 2
3 1
36 22
3 1
36 12
4 2
17,595
8,453
-
-
-
809
389
-
-
-
$
$
7,700
7,700
26,104
16,542
-
-
Prepare Record Drawings (included in original scope) -
Totals 6 4 58 4 48 6 $ 26,048 $ 1,198 $ 15,400 42,646
* Includes 10% KHA markup
Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification
Analyst I
Analyst II
Professional
Senior Professional I
Senior Professional II
Senior Project Manager
Senior Technical Support
Technical Support
Support Staff
Rate
$139
$170
$196
$273
$376
$325
$232
$155
$129
Effective through December 31, 2024
Subject to annual adjustment thereafter
Direct Expenses will be billed at cost
Sub-Consultants will be billed at 10% mark-up, or per the Contract kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040

REVISED
AUGUST 13, 2024
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-D, Page 1 of 1
EXHIBIT 3-D: PAYMENT AND FEES *
TASK
NO. DESCRIPTION FEE

1. 2.

3. 4.

5. 6.

7. Preparation of RE File (included in original scope)
Pre-Construction Meeting (complete)
Respond to RFIs
$0.00
$0.00
$56,011.50
$8,842.50
$14,018.00
$5,282.00
$0.00
Review Shop Drawings and Submittals
Attend Construction Meetings (assumed weekly)
Project Site Inspections (assumed 2)
Prepare Record Drawings (included in original scope)
TOTAL COST**
TIME AND MATERIALS NOT TO EXCEED $84,154.00

TOTAL COST AMOUNT WRITTEN IN WORDS
fifty-four dollars
Eighty-four thousand, one hundred
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

Page 1 of 1 ends

February 25, 2025
Nicholas Godin
Assistant Director, City Engineering
City of Lancaster
44933 N Fern Avenue
Lancaster, CA 93534
Re: Measure R – SR-138 Capacity Enhancements Program - Avenue J Interchange Improvements Project – Design Support During Construction Additional Authorization #3 Request
Kimley-Horn and Associates, Inc. (Kimley-Horn) currently provides construction phase services support to the City of Lancaster (City). On February 14th, 2023, the City awarded the construction contract to Granite Construction (Contractor). Construction began on August 3rd, 2023. Since then, Kimley-Horn assisted in preparing the RE file, attended a pre-construction meeting, responded to thirty-six (36) Requests for Information (RFIs), reviewed twenty-one (21) shop drawings and submittals with revisions, and answered approximately fifty (50) ancillary questions. Construction was originally anticipated to be complete within three-hundred sixty (360) calendar days. The City informed Kimley-Horn the Project is behind schedule due to Contractor delays, and the anticipated completion date is December 31st, 2025. The purpose of this request is to provide additional scope and fee for the Kimley-Horn team to continue to provide design support to the City during the construction phase of the project up to the anticipated completion date of December 31st, 2025.

Scope of Services
Kimley-Horn will continue to review and respond to Contractor RFIs pertaining to construction issues, clarify construction documents, perform reviews of shop drawings required by the project specifications, attend construction meetings, and perform site inspections.

The services will be provided on a time and materials basis described in the attached hours and cost spreadsheet with a not to exceed total amount of $679,918 as follows:

Original Authorization
Additional Authorization #1 (Survey Support)
$124,118
$429,000
Additional Authorization #2 (Contingency – RFIs, Materials Submittals) $ 42,646 Additional Authorization #3 (Meetings, RFIs, and Material Submittals) $ 84,154 Total $679,918
We are excited to continue providing our professional services and support to the City in realizing these improvements.

Please review and let us know if you have any questions or need any additional information.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Eugene Huang, P.E.

Project Manager
Brandon Friedman, P.E.

Assistant Project Manager/Project Engineer
Attachments:
• Hours and Cost Summary Spreadsheet
kimley-horn.com 660 South Figueroa Street Suite 2050, Los Angeles, CA 90017 213-261-4040 City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #3) Billing Rates $ 273 $ 232 $ 170 $ 129
1 2
3 4
5 6
7 Preparation of RE File (included in original scope)
Pre-Construction Meeting (complete)
Respond to RFIs
Review Shop Drawings and Submittals
Attend Construction Meetings (assumed weekly)
Project Site Inspections (assumed 2)
0 0
$
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
-
-
$
$
$
$
$
$
$
$
-
-
22 3
10 10
118 108
12 14
2 262
40 56
20 0
53,548
8,453
13,402
5,050
-
2,463
389
616
232
-
56,011
8,842
14,018
5,282
-
23 46
10 Prepare Record Drawings (included in original scope) Totals 45 197 120 16 378 80,453 3,701 84,154
Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification
Analyst I
Analyst II
Professional
Senior Professional I
Senior Professional II
Senior Project Manager
Senior Technical Support
Technical Support
Support Staff
Rate
$139
$170
$196
$273
$376
$325
$232
$155
$129
Effective through December 31, 2024
Subject to annual adjustment thereafter
Direct Expenses will be billed at cost
Sub-Consultants will be billed at 10% mark-up, or per the Contract kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040

REVISED
AUGUST 13, 2024
THIRD REVISED TASK ORDER NO. 2
OVER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 739-21 SERVICE GROUP CATEGORY 1 – CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES
DATED SEPTEMBER 14, 2021

BETWEEN
THE CITY OF LANCASTER, "OWNER"
AND
DMR TEAM, INC. "CONSULTANT"
PROJECT TITLE: PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvement (Phase II - Caltrans Interchange)
PROJECT DESCRIPTION: Construction Management and Inspection Services SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services PERIOD OF SERVICES: Per Attached Exhibit "2", Schedule

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $1,548,470.00 "OWNER" "CONSULTANT"
CITY OF LANCASTER DMR TEAM, INC.

By: By:

Trolis Niebla
City Manager
Sam Talebian
President
Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney
EXHIBIT “1”

SCOPE OF SERVICES
The work to be performed under this task order shall include:

A. Task Order 2 – Scope of Services
B. Revised Task Order 2 – Scope of Services
C. Second Revised Task Order 2 – Scope of Services
D. Third Revised Task Order 2 – Scope of Services
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 1 of 31
EXHIBIT 1-A: SCOPE OF SERVICES

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Management and Inspection Services for the construction of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements Phase II, and supplement staff to act as:
• Construction Manager (Referred to herein as “Construction Manager (CM) Engineer” or “CM Engineer”)
• Office Engineer
• Lead Inspector
• Field Inspectors
Services include, but are not limited to Construction Management General Services, Construction Management Services, Construction Inspection Services, and Construction Closeout Activities. For reference, see PWCP 20-005 Construction Contract Documents (plans, specifications and bid schedule).

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding was authorized by the LACMTA Board of Directors, at its meeting on March 27, 2014, subject to the terms and conditions contained in the Funding Agreement (“FA”) made and entered into effective as of July 28, 2014, which was amended on November 2, 2020, and on July 20, 2021 which was approved by the LACMTA Board on January 28, 2021. FA is included at the end of Exhibit 1.

The City of Lancaster has entered into a Funding Agreement with LACMTA for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04. Per PART II, GENERAL TERMS OF THE FA, Section 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

1.1 Project Controls System Development
a. Purpose:

To develop an integrated cost and schedule information system to provide up to date and accurate information regarding schedule, budgets, expenditures, and change orders to Construction Management ( CM) ENGINEER, managers, contractors, and City staff.

The master schedule of the Project Controls System (PCS) will enable critical activities and interrelationships between the contractors, suppliers, the CITY, the CITY’s Project Manager, environmental monitors, utility companies, and construction manager (including its subcontractors) to be monitored efficiently during the construction phase of the project. The master schedule will identify permit constraints, work area restrictions and other known work and/or coordination constraints.

The cost-monitoring element of the PCS will enable project-wide monitoring of expenditures for comparison with the original budgets and budget updates resulting from change orders processed during the life of the project. Monthly reporting will enable accurate cost forecasting at any time.

The automation of the above information will enable timely analysis, intervention, and decision making to enable efficient control of the project. b. Approach:

CM ENGINEER will develop the PCS using software similar to Primavera P6, SureTrak, Microsoft Project, Word and Excel software. A master schedule will be developed summarizing all significant activities of project related entities including the contractor, equipment suppliers, the CITY project manager, and the construction manager. The schedule will be structured to include the following:
• Primary contractor work activities, including major submittals required to accomplish the work.
• Principal work activities of the CM ENGINEER’s construction manager, the CITY’s project manager, contractors, and suppliers. • Activities necessary for regulatory compliance.
• Activities related to utility relocations.
• Relationships between submittals, approvals, procurement, and delivery of materials.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 3 of 31
• Milestones associated with permitting and approvals.
• Any activity requiring coordination with the CITY, and other local utility/regulatory agencies.
• Substantial and final completion dates.

The cost accounting format will use a work breakdown structure and cost categories that will be compatible with the CITY’s cost accounting system. The work breakdown structure will be based on contractor's activities and will provide the basis for cost-loading activities in the schedule.
c. Assumptions:

1. The CITY will provide a description of the CITY invoicing requirements and guidelines for project work breakdown structure and cost reporting format.

2. The initial master project schedule will be developed based on information available at the time of execution of Task Order.
d. Deliverables

1. Implementation of Project Control System.

2. Draft master project schedule.

3. Initial master project schedule following review and approval by the CITY.

4. Initial project cost.
e. Payment
Payment for Task 1.1 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.1 as required in this Scope of Work.

1.2 Weekly, Monthly Project Progress Meetings and Reports a. Purpose:

To apprise CITY management and other stakeholders of CM ENGINEER’s activities under this contract via written report and monthly meeting. b. Approach:

CM ENGINEER will provide a brief written report covering a summary of the status and expenditures associated with each of the tasks described in this scope of work; including highlights of any unusual contractual issues that arise during the reporting On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 4 of 31
period and a listing of approved work that is beyond the boiler plate scope with a determination of who is responsible for the associated additional costs (contractor, project, etc.).

CM ENGINEER will schedule monthly progress meetings, which will provide for discussion of progress reports and issues related to (a) this agreement and (b) the construction agreements.
c. Assumptions:

1. The project monthly progress report will be provided throughout the contract period for an estimated duration of 16 months.

2. A regular monthly meeting date and time will be established. Meeting date is typically the first week of each month, the same day of the week, i.e., Monday, Tuesday, etc.

3. Written progress reports will be provided to the CITY at least 5 working days in advance of each progress meeting.

4. CITY to submit proposed changes/amendments to the monthly progress reports, in writing, to CM ENGINEER for its use.

5. Additional project budget expenditures determined to be the responsibility of the contractor will be addressed quarterly with adjustments being made to progress payments.
d. Deliverables

1. Monthly project progress report.

2. One-page summary report.

3. Monthly progress review meetings with minutes/summaries. e. Payment
Payment for Task 1.2 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.2 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 5 of 31

1.3 Document Management System
a. Purpose:

To establish a system for the timely logging, filing, and tracking of project related correspondence to assure timely responses, and provide a record of communications to enable efficient retrieval and establish the chronology of events for use in dispute resolution.
b. Approach:

CM ENGINEER will set up a document tracking system; using software similar to Primavera Expedition to maintain project files.
c. Assumptions:

1. Actual logging, filing, and tracking of project information will be performed under separate tasks and subtasks.
d. Deliverables
Implementation of a computerized document management system that includes written procedures for use of the CM ENGINEER project team e. Payment
Payment for Task 1.3 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.3 as required in this Scope of Work.

1.4 Sub-Consultant Management
a. Purpose
To coordinate and manage sub-consultant services contracted with CM ENGINEER.

Sub- consultants include inspectors, surveyors, landscape architects, materials testing consultants, biologists, and /or others secured at reasonable rates. b. Approach
CM ENGINEER will coordinate and manage the utilization of sub-consultants for the CITY in order to comply with the terms of the contract documents and the requirements of regulatory agencies.

CM ENGINEER will work with consultants contracted directly with the CITY. CM ENGINEER will review and approve invoices provided by CITY consultants and forward said invoices to the CITY for processing and payment.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 6 of 31
c. Assumptions

1. The CITY will retain final approval rights over invoices for CITY contracted consultants.

2. All costs associated with CM ENGINEER’s sub-consultant services will be billed to the CITY in conjunction with CM ENGINEER’s services on a monthly basis. d. Deliverables

1. Copies of all sub consultant reports. Original reports will remain with CM ENGINEER until project closeout, at which time all originals will be forwarded to the CITY with the project documentation.

2. Copies of all sub-consultant invoices billed through CM ENGINEER.

3. Original invoices reviewed and approved by CM ENGINEER for CITY contracted consultants.
e. Payment
Payment for Task 1.4 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.4 as required in this Scope of Work.

1.5 Construction Management Plan
a. Purpose
To provide the CITY and CM ENGINEER with uniform procedures and standards for the administration of the construction contract.
b. Approach
CM ENGINEER will develop a procedures manual that is usable for the construction project
c. Assumptions
The final project manual will be bound in a three-ring binder to facilitate future revisions.
d. Deliverables

1. Draft project manual for review by the CITY. CM ENGINEER will an electronic copy of the draft.

2. After review and comments, CM ENGINEER will provide an electronic copy of final project manual to the CITY.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 7 of 31
e. Payment
Payment for Task 1.5 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.5 as required in this Scope of Work.

1.6 Pre-construction Walk Through
a. Purpose
To review, document and agree to the existing conditions of the project site and neighboring area conditions prior to the start of construction. b. Approach
Prior to the issuance of a Notice to Proceed, CM ENGINEER, the Contractor, CITY and the Cities representatives will walk the entire project and record existing conditions via a written log, still photographs, and video where required. CM ENGINEER will provide copies of all documentation to the Contractor and the CITY.

CM ENGINEER will keep documentation originals in the project files until project completion.
c. Assumptions
Project walk will not take longer than two days with approximately the same amount of time to log, file and copy the information.
d. Deliverables
A written log, still photographs and any videotape depicting existing site conditions, as recorded prior to the start of construction.
e. Payment
Payment for Task 1.6 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.6 as required in this Scope of Work.

TASK 2 CONSTRUCTION MANAGEMENT SERVICES
CM ENGINEER, on behalf of the CITY, will provide construction management services for administration of the construction contract in conformance with the requirements set forth in the 2021 Greenbook Standard Specifications, City Building Permit requirements and LACMTA FA requirements, Caltrans Standard Plans and Specifications. Management services will encompass the Quality Assurance and enforcement of all construction contract requirements. CM services are to be provided to enforce construction contract requirements.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 8 of 31

2.1 Pre-construction Conferences
a. Purpose:

To provide a forum for all essential project participants to meet prior to the start of work. This meeting will outline the CITY’s administration of the contract, introduction of the participants, and record all comments and questions submitted by the contractor. This meeting also provides an understanding of the procedures to be used on the project and what the Contractor can expect from the CITY and its consultants.
b. Approach:

CM ENGINEER will schedule, prepare the agenda, chair and take minutes of the preconstruction meeting. The meeting will outline project specifics and inform the Contractor of project administration procedures.
c. Assumptions:

1. The CITY will provide the meeting venue.

2. The CITY will assist CM ENGINEER in developing the attendee list.

3. CM ENGINEER will prepare a draft agenda for CITY approval prior to the meeting.
d. Deliverables

1. Written agenda and minutes of pre-construction conference.

2. Electronic copies of pre-construction meeting minutes to the attendees.

3. Review and comment on contractor’s base-line schedule.

4. Establish ground rules of coordination & communications with contractor and CITY concerning the processing and reviewing of submittals and RFI’s.

5. Enforcement of Labor Compliance Requirements including completion of federal Labor Compliance Pre-job Checklist

6. Enforcement of Quality Assurance Program

7. Discussion of environmental permits requirements.

8. Discussion of utility company requirements.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 9 of 31
e. Payment
Payment for Task 2.1 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.1 as required in this Scope of Work.

2.2 Communications and Correspondence
a. Purpose:

To provide for and/or facilitate effective communication, on behalf of the CITY and Cities, and among all stakeholders in the administration of the construction contract.
b. Approach:

CM ENGINEER will obtain all pertinent information as required to develop a project directory of all keypersonnel andstakeholders working on the project. CM ENGINEER will develop a graphic chart indicating the proper flow of correspondence. CM ENGINEER will log all information received from the Contractor and others, in Expedition. Lastly, CM ENGINEER will prepare and/or forward appropriate responses, obtaining CITY approval when required.
c. Assumptions:

1. The CM ENGINEER Correspondence Log will be used for all correspondence received from the CITY, the Contractor and others.

2. All original correspondence will remain with the CM ENGINEER project files.

Only copies will be distributed, with the exception of shop drawing submittals.

3. The CM ENGINEER project files will be turned over to the CITY upon the conclusion of the project.
d. Deliverables

1. Communication flow chart.

2. Written logs of information received from the CITY, the Contractor, testing firm, citizens and/or others.
e. Payment
Payment for Task 2.2 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.2 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 10 of 31

2.3 Project Changes and Construction Change Order Management a. Purpose:

1. To review proposed changes to the project and determine if the change is necessary and/or beneficial to the project, and if such changes constitute a change order.

2. To provide a system for logging and tracking all changes on the project.

3. To provide the CITY with assurance that the Contractor is not presenting requests to be paid for additional work included in the original contract.

4. To assure the CITY that the associated extra work costs and time extension requests are fair and reasonable to both the CITY and the Contractor. b. Approach:

CM ENGINEER will review potential changes to the project for contractual and technical merit, prepare independent cost estimates and schedule analysis of work, discuss proposed changes with CITY, and negotiate change order costs with the Contractor. CM ENGINEER will prepare change orders with all required support documentation for execution by the CITY. CM ENGINEER will keep the CITY informed of cumulative changes in project cost and project duration. CM ENGINEER will negotiate change orders on behalf of the CITY and will use the following approach in assisting & coordinating the process with the CITY:

Requests for Changes by the CITY

1. CM ENGINEER will forward a Request for Quote (RFQ) to the Contractor for pricing and stipulation of proposed time extension, if requested work can be shown to impact the project’s critical path. The RFQ shall contain a description of the extra work to fairly price the work.

2. CM ENGINEER will prepare an independent cost estimate of the extra work.

3. CM ENGINEER will review the cost quote from the Contractor for completeness, negotiate cost and time extension requests as required and, obtain CITY concurrence throughout the process. Obtain CITY authorization for proceeding with the change, based on definitive cost and time extension values.

4. Should CM ENGINEER and the Contractor be unable to negotiate a reasonable price, the CITY will be consulted prior to directing the work via alternative contract change options such as proceeding on a time and material basis or proceeding by force account.

1. CM ENGINEER will review requests of proposed cost and/or time impacts for merit. If CM ENGINEER determines the request fails on merit, the Contractor will be informed of the reasons why the request is denied. Should CM ENGINEER determine the request has merit; CM ENGINEER will proceed with steps 2 and 3.

2. CM ENGINEER will prepare an independent cost estimate and schedule analysis of the work.

3. CM ENGINEER will negotiate extra work cost and time extensions with the Contractor.

4. CM ENGINEER will prepare change order documents for approval and execution by the CITY.
c. Assumptions:

1. CM ENGINEER will have authority to make minor changes to work that it determines to have no cost or time impacts to the construction project.

2. CM ENGINEER will be allowed to use their own judgment regarding how best to handle cost negotiations with the Contractor, but will keep the CITY informed throughout the process.

3. CM ENGINEER will prepare official change order documentation to be processed with the Contractor’s regular application for payment.

4. CM ENGINEER will transmit electronic copies (MS Word *.doc files) of change order documentation to the City’s capital project construction group.

5. CM ENGINEER will obtain final approval of all project cost and/or project time changes from the CITY prior to authorizing the Contractor to proceed with changes.
d. Deliverables

1. Perform quantity and cost analysis as required for negotiation of change orders

2. Analyze additional compensation claims that are submitted during the construction period and prepare responses.

3. Perform claims administration including coordinating and monitoring claim responses, logging claims and tracking claim status.

4. Change Order documentation ready for approval and execution by the CITY.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 12 of 31
e. Payment
Payment for Task 2.3 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.3 as required in this Scope of Work.

2.4 Monthly Construction Progress Reports
a. Purpose:

To keep the CITY apprised of the project status during the prescribed construction period.
b. Approach:

CM ENGINEER will prepare a monthly report that provides construction status to the CITY and other involved parties. The monthly report shall contain the following:

1. Status of contractor’s schedule and what the contractor is doing to maintain or catch up if the schedule has slipped. While the focus will be on critical path items, other items that might become critical will be discussed in the report.

2. Construction and Construction Manager’s costs incurred for the month.

3. Cash flow projections for both the Contractor and Construction Manager.

4. Identify actual and potential problems associated with the construction project and consult with the City Project Manager.

5. Evaluate Cost Reduction Incentive Proposals (CRIP) and provide recommendations to the Engineer for acceptance or denial.

6. Potential Issues, pending change orders and executed change orders.

7. Photographs to show construction activities and for clarity regarding special issues.

8. Other information deemed necessary for the CITY to have a concise understanding of the construction Projects.
c. Assumptions:

The CITY will assist CM ENGINEER in the initial formatting of the first report d. Deliverables

1. Monthly progress report.

2. One-page summary report for distribution to Senior CITY staff or elected officials.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 13 of 31
e. Payment
Payment for Task 2.4 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.4 as required in this Scope of Work.

2.5 Schedule Monitoring
a. Purpose:

To monitor and review the Contractor’s schedule, after acceptance of the baseline schedule, to ensure that the project is not being delayed over issues within the control of the Contractor
b. Approach:

CM ENGINEER will develop procedures, using available software, to review the Contractor’s monthly schedule updates for logic, duration, and resource changes. CM ENGINEER will notify the Contractor of discovered changes and document the Contractor’s response, for the record. CM ENGINEER will keep the CITY informed of the Contractor’s current construction schedule.
c. Assumptions:

Contract specifications will require the Contractor to use Critical Path Method (CPM) scheduling tools/software. The preferred scheduling software is P6 or Sure Trak by Primavera. Schedules presented in Gantt charts will not be accepted. d. Deliverables

1. CM ENGINEER will prepare and transmit to the Contractor schedule review comments.

2. Monthly review of contractor’s schedule updates and provides a summary to CITY on schedule status and impact of changes to completion date.

3. Monitor and facilitate utility coordination with various utility companies and the Contractor. In corporate relocations in the schedule and report any delays and impacts to the completion date.
e. Payment
Payment for Task 2.5 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.5 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 14 of 31

2.6 Cost Monitoring
a. Purpose:

To provide the CITY with a system that is easy to understand and provides up-todate cost information for making timely decisions. b. Approach:

Using a combination of software like Expedition and Excel, CM ENGINEER will generate spreadsheets and graphs for the purpose of monitoring anticipated and actual cost outlays.
c. Assumptions:

The CITY will provide direction regarding desired cost monitoring information and report formats.
d. Deliverables

1. Monthly cost monitoring reports in a format to be determined.

2. Monthly progress report for the CITY describing key issues, cost vs. budget status, and schedule status.
e. Payment
Payment for Task 2.6 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.6 as required in this Scope of Work.

2.7 Progress/Coordination Meetings
a. Purpose:

To provide a forum for the review of the project status, the look-ahead schedule including activity sequence and duration, schedule for delivery of long lead items, outstanding Request for Information (RFI), submittals, and other project issues. b. Approach:

CM ENGINEER will conduct weekly progress/coordination meetings, to be attended by the CITY, the Contractor, CM ENGINEER and other invitees. CM ENGINEER will request the CITY, and the Contractor to submit agenda items for the meetings.

Using the proposed agenda items and agenda items developed in house, CM ENGINEER will prepare a comprehensive agenda for the meeting and distribute the agenda to all parties scheduled to attend. Following the meeting, CM ENGINEER will distribute meeting minutes, requesting either the concurrence of On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 15 of 31
those who attended, or suggested corrections to the minutes. Minutes will be filed as either approved or amended.
c. Assumptions:

1. The CITY’s and Contractor’s staffs will be able to meet on a regular basis with minimal absences.

2. The meeting room will be able to seat a minimum of 15 people.

3. Meetings will not take place more than once a week and will not last longer than one hour.

4. The Contractor will submit a look-ahead schedule (2 or 3 weeks) at each meeting. d. Deliverables

1. Agenda with status of open items from previous meetings.

2. Meeting minutes, for review, with action items noted.

3. Amended meeting minutes, if required.

4. Submittal, Issues log, Change Order log and RFI and RFQ working logs. e. Payment
Payment for Task 2.7 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.7 as required in this Scope of Work.

2.8 Monthly Construction Progress Reports
a. Purpose:

To verify that the Contractor’s request for payment does not represent more than an amount that is reasonable for the work done on a monthly basis. To prepare progress payment recommendations on behalf of the CITY for work completed and materials stored on hand (if allowed).
b. Approach:

CM ENGINEER will review and approve the Contractor’s monthly progress based on the percentage of work activities complete. The Contractor will submit a certified application for payment to CM ENGINEER for final review. Once approved, CITY will prepare a payment application certificate, using software similar to Excel, for approval and execution by the CITY.

1. The CITY will make payments in accordance with the contract stipulations and State Law to the Contractor once each month.

2. The CM ENGINEER will use software that is acceptable to the CITY for use preparing progress payment application certificates. d. Deliverables

1. 2.

Contractor’s certified application for payment.

Progress payment request documents suitable for approval and execution by the CITY.
e. Payment
Payment for Task 2.8 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.8 as required in this Scope of Work.

2.9 Safety
a. Purpose:

To review the Contractor’s work site safety and notify the Contractor of unsafe conditions, as observed. Implement the CAL OSHA Safety Orders requirements for providing safe work site conditions.
b. Approach:

CM ENGINEER will observe contractors’ work area. Contractor is to be informed if unsafe work conditions and/or areas are observed. Immediate shutdown of contractors’ work may be required if conditions endanger property and/or life.

Random attendance of contractor’s tailgate meeting will be performed at the CM Engineer’s discretion. CM ENGINEER will conduct its own bi-weekly staff safety meeting to discuss specific safety procedures and issues relating to current or upcoming construction activities requiring unique safety procedures. c. Assumptions:

1. Contract document requires Contractor to submit its safety program and safety officer prior to the start of work

2. Contract documents or Contractor’s safety program requires contractor to submit accident reports.

3. CM ENGINEER assumes no responsibility for safety of Contractor’s work areas.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 17 of 31

4. CM ENGINEER assumes no responsibility for implementation of Contractor safety program or its construction means and methods.
d. Deliverables

1. Accident reports from Contractor.

2. Bi-weekly safety meeting minutes

3. Copies of safety issues discussed during contractor’s tailgate meetings. e. Payment
Payment for Task 2.9 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.9 as required in this Scope of Work.

2.10 Payment Submittal Management and Review
a. Purpose:

To provide an efficient means of processing and reviewing submittals, including working drawings, shop drawings, product data, sample and other items furnished in accordance with Specifications, from the Contractor and forwarding applicable submittals to the CITY as may be appropriate.
b. Approach:

Using software similar to Expedition, CM ENGINEER will develop a comprehensive submittal list for distribution to the Contractor and the CITY. CM ENGINEER will update and submit status submittal logs for review at each coordination meeting.

CM ENGINEER will work with the Contractor and the CITY (where applicable) to encourage timely submission, review and approval of submittals as outlined in the Contract Documents, prior to inclusion of submitted materials in the progress of the work. In addition, CM ENGINEER will perform the engineering reviews and approvals for working drawings and calculations provided by the Contractor in accordance with 2021 Greenbook Standard Specifications and within the review timeframes as specified in the applicable sections of the contract documents and specifications. The following steps will be taken in reviewing the Contractor’s submittals:

1. Log all submittals by Specification Section.

2. Ensure that the Contractor has provided a complete submittal, coordinated with the work of other trades, and that all deviations have been noted. Submittal is returned to the contractor if it is not complete.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 18 of 31

3. Construction Manager reviews submittal for general compliance with the specification.

4. Applicable Submittals are forwarded to the CITY for formal review. Submittal status is logged.

5. Submittals sent to the CITY are returned to CM ENGINEER. Submittal status is logged.

6. CM ENGINEER to perform engineering review of submittals, including but not limited to, working drawings and calculations furnished in accordance with 2021 Greenbook Standard Specifications.

7. Approved submittals are returned to the Contractor for use in work. Submittal status is logged.

8. CM ENGINEER to inform Contractor if a re-submittal is required. c. Assumptions:

1. CM ENGINEER will not be responsible for errors or omissions in submittal lists.

2. Coordination and submission of submittals in accordance with requirements of the contract is the responsibility of the Contractor.

3. CITY will provide a listing of submittals to be reviewed by the CITY’s Project Manager or other CITY staff.

4. CM ENGINEER will not make an exhaustive review of Contractor’s submittals except as noted above.

5. CM ENGINEER will forward to the Designer all submittals designated by the CITY to be reviewed and approved by Designer. These submittals are typically for pre-manufactured materials and assemblies specified in the Contract. d. Deliverables

1. Submittal status log.

2. Check Calculations, where required.

3. Copy of all approval letters, approved working drawings, submittals and final submittal log.

4. Request for Information (RFI) Management
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 19 of 31
e. Payment
Payment for Task 2.10 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.10 as required in this Scope of Work.

2.11 Request for Information (RFI) Management and Review a. Purpose:

To provide an efficient means of processing Requests for Information (RFIs) submitted by the Contractor. The efficient management of RFIs permits timely communication between the CM and the Contractor.
b. Approach:

CM ENGINEER will receive, log and review all RFIs for completeness and verify the question is reasonable and understandable. CM ENGINEER will provide a short technical review of the RFI to determine if the issue is addressed adequately in the contract documents. CM ENGINEER will return the RFI if the question is unclear or, in the opinion of CM ENGINEER staff, the answer is contained in the contract documents, noting where the requested information can be found in the contract documents. CM ENGINEER will track RFIs, using the software similar to Expedition, and facilitate the timely response from the CITY. c. Assumptions:

The CM will respond with an answer to all RFIs within the contract stipulated time period for response. Facsimile or e-mail will be used to forward RFIs to the CITY and return responses to the Contractor, with original documents to follow d. Deliverables

1. Comprehensive log of all outstanding RFIs and their status.

2. Prepare responses to RFI’s related construction issues

3. Transmit design related RFI’s to CITY Project Manager.

4. Conduct meetings with the Contractor and other parties as needed to discuss and resolve RFI’s.
e. Payment
Payment for Task 2.11 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.11 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 20 of 31

2.12 Document Management
a. Purpose:

To provide the CITY with an electronic means of tracking all documents exchanged between the parties involved in the construction of the project. b. Approach:

CM ENGINEER will use software similar to Primavera Expedition and the CM ENGINEER File Documents will be scanned into the document control system and attached to the file index categories. All documents will be filed as an electronic file and hardcopy.
c. Assumptions:

1. CM ENGINEER will use software similar to Primavera Expedition.

2. The CITY may or may not use the chosen software
d. Deliverables

1. Comprehensive logs of all documents in the project files (electronic and hardcopy). Electronic files shall not require special software to read or access.

2. All hardcopy project documents exchanged on the project between the various parties.

3. Establish and process project control documents to include:
• Daily inspection and Resident Engineer’s diaries
• Weekly News Letter and Weekly Statement of Working Days • Monthly progress report and monthly progress pay estimate • RFI’s, Submittals
• Correspondences with Contractor, Permitting Agencies, Utility Companies, Regulatory Agencies, and other stake holders • Survey requests and survey notes
• Materials receipts, materials testing results, and certificate of compliance
• Mix designs for PCC, CTPB, AC, AB
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 21 of 31
e. Payment
Payment for Task 2.12 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.12 as required in this Scope of Work.

2.13 Review Certified Payroll
a. General
City will contract separately with a Labor Compliance company to verify certified payrolls and conduct employee interviews. CM to coordinate with the Contractor on providing certified payroll reports in conformance with the provisions of the contract and applicable State and Federal Law.
b. Payment
Payment for Task 2.13 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.13 as required in this Scope of Work.

TASK 3 CONSTRUTION INSPECTION SERVICES

3.1 Inspection and Documentation
a. Purpose:

To provide the CITY with Capital Improvement Program (CIP) Inspection Services and documentation of construction activities, duration of activities, manpower and equipment allocation, inspections for contract compliance, and work conditions.

The City shall provide Building and Safety inspections for the permit. b. Approach:

CM ENGINEER will provide experienced and qualified inspectors. Inspectors will document the Contractors’ daily activities, manpower loading, on-site equipment and items considered pertinent to the project. Construction contractor may be working on site 24 hours per day. CM services are to be provided to enforce the construction contract requirements. CM ENGINEER will coordinate and manage the utilization of CM ENGINEER’s inspectors for the purpose of providing daily inspections and/or special inspections as deemed necessary and beneficial for proper completion of the project, or, at the CITY’s direction, CM ENGINEER will negotiate and enter into sub-consultant agreements with qualified inspectors including special inspectors, as needed.

1. CM ENGINEER shall provide inspectors who are certified, experienced and qualified for the inspection and contract compliance as required.

2. All inspections will be within the project limits.
d. Deliverables

1. The Inspectors will ensure compliance with all aspects of this construction contract by continuously monitoring, evaluating, approving or rejecting the contractor’s work in accordance with the approved construction contract.

2. CM ENGINEER Inspector’s daily and/or special inspection reports maintained in the CM ENGINEER project files and turned over to the CITY at the completion of the project. Copies of these daily reports will be submitted on a weekly basis or upon request.

3. Take and maintain digital photographs and videos as necessary to provide documentation of construction activities. All photos will be logged, dated and kept at the field office in a bound folder (hard copies and CD copy).

4. Verify field measurements for compliance with contract plans and specifications and provide quantity calculations for progress payments.

5. Continue to update an As-Built set of plans and review contractor’s marked set.

6. Conduct weekly project meetings, prepare and distribute to all designated parties.

7. Review the updated construction schedule and maintain record.

8. Review laboratory, shop and mill test reports of materials and equipment, and coordinate with the CITY as required, to ensure compliance with contract and to guard against defects and deficiencies in the project work.

9. As appropriate, require special inspection or testing, or make recommendations to the CITY regarding special inspections or testing of work not in accordance with the provisions of the contract documents whether or not such work is fabricated, installed or completed. Subject to review by CITY, Inspector may reject work which does not conform to the provisions of the contract and approving agencies.

10. Establish and process job control documents including:
• Daily inspection diaries
• Weekly CM Newsletter
• Monthly construction progress payment
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 23 of 31
• Request for information
• Materials receipts
• Weigh master certificates
• Materials submittals
• Weekly statements of working days
• Construction change orders
• Review of certified payrolls
e. Payment
Payment for Task 3.1 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.1 as required in this Scope of Work.

3.2 Materials Testing, Construction Testing & Quality Assurance Program (QAP) a. Purpose:

To provide project site and laboratory testing of construction materials used in the project for the purpose of determining quality and acceptability of materials and workmanship incorporated into the project and in compliance with the contract documents.
b. Approach:

CM ENGINEER will coordinate and manage the utilization of the materials and testing laboratory for the purpose of providing laboratory and field-testing of materials in accordance with test methods and frequencies specified in the contract documents.
c. Assumptions:

1. CM ENGINEER shall provide material testers and laboratory technicians who are experienced and qualified for the inspection required.

2. CM ENGINEER will insure the implementation of the Quality Assurance Program for source inspections, materials acceptance, and special inspections as required by the contract.

3. All material testing, materials acceptance and special inspections will be within the project limits or as required by the contract.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 24 of 31

4. Contractor must formallyrequest testing in writing. If no formal request is made (at what time), the CM will ensure the contractor will stop the effected work until testing is complete and materials are deemed acceptable. d. Deliverables

1. Laboratory test reports maintained in the CM ENGINEER project files and turned over to the CITY at the completion of the project.

2. Summary sheet of all test reports submitted by others to substantiate compliance with contract documents.

3. Summary sheets of all Certificates of Compliance or source release tags furnished by the Contractor along with the applicable delivered materials at the job site.

4. Testing summary sheets.

5. Coordinate source inspections and special inspections as required by the contract document and the Quality Assurance Program.
e. Payment
Payment for Task 3.2 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.2 as required in this Scope of Work.

3.3 Review and maintain “As Constructed Schedule”
a. Purpose:

To track contractor’s progress during construction of the project. b. Approach:

CM ENGINEER will use the daily inspection reports prepared by CM ENGINEER inspectors, the contractors’ schedule, site observations, and other sources of information, to track and document the contractor’s actual progress. The contractor’s baseline critical path schedule or most recent accepted update will be used as a basis for comparing planned versus actual progress. The CPM software described in Section 3 will be used to track the contractor’s progress and build a schedule based on the contractor’s activities.
c. Assumptions:

Monitoring will be on a continuous basis and the “as constructed” schedule will be updated monthly.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 25 of 31
d. Deliverables
An “As Constructed Schedule” with one electronic file (readable by software used by the CITY) and one hardcopy.
e. Payment
Payment for Task 3.3 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.3 as required in this Scope of Work.

3.4 Maintain Photographic and Video Records of Construction Progress a. Purpose:

To provide the CITY with a photographic record of the project, before, during and after construction.
b. Approach:

Using digital photography, and construction video recording cameras, CM ENGINEER will record the Contractor's progress during construction on a daily basis or otherwise as approved by the CITY. Care will be taken to record all items and/or conditions that have or may have a bearing on claimed extra work. Still photographs will be labeled with captions indicating subject matter, date taken, and any description required to further clarify the item/issue being photographed. c. Assumptions:

All photographs will remain at the CM ENGINEER office until the end of the project.

Video will be recoded and saved as part of the project records. d. Deliverables

1. A detailed photographic history of all phases of the project will be maintained in an album and the photographs will be indexed for ease of retrieval. Each photograph will be labeled as to location, direction of view, date, time, and description of work. Photos will include, but not be limited to, the following:
• Showing existing conditions prior to construction
• When opening or changing a detour
• Barricade placement
• Disputed work item
• Work that has to be duplicated, replaced or removed
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 26 of 31
• Completed work
• Extra work
e. Payment
Payment for Task 3.4 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.4 as required in this Scope of Work.

3.5 Review and Maintain “As Built” Drawing
a. Purpose:

Review and Maintain “As Built” Drawings
b. Approach:

CM ENGINEER will monitor the contractor’s required record drawings on a monthly basis. In addition to monitoring the contractor’s drawings, CM ENGINEER will maintain a copy of the contract plans for the project. CM ENGINEER will ensure that items that may not normally be shown on the contractor’s set of record drawings, but are of importance to the CITY are included in the as-built drawings. This information is not necessarily construction related, but is project related and may be important in future maintenance and/or construction projects.
c. Assumptions:

1. Contract documents will require contractor to prepare redline as-built drawings to reflect as- built conditions during the course of construction.

2. The CM ENGINEER will be responsible for ensuring the contactor maintains red line changes and will responsible for making redline changes to one complete set of plans.

3. CM ENGINEER will assist in answering questions regarding the red line drawings, providing sketches or other clarifications to the CITY’s Project Manager for preparation of final as built record drawings. d. Deliverables
One set of marked up contract drawings. This set will be in addition to the contractor’s marked up set of contract drawings.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 27 of 31
e. Payment
Payment for Task 3.5 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.5 as required in this Scope of Work.

3.6 Final Inspection and Punch-list
a. Purpose:

To identify elements of construction requiring correction prior to final acceptance by the CITY.
b. Approach:

CM ENGINEER will perform a project inspection of the completed construction following substantial completion. During the inspection, the CM ENGINEER will develop a list of contract work requiring correction or rework. The written list of deficient work (punch-list) will be delivered to the CITY and CONTRACTOR within three (3) working days of the final inspection. The final punch-list will include items to be corrected that were identified previously during the course of construction.
c. Assumptions:

1. The CITY will identify any key CITY or other agency personnel (Fire Department, County Health, etc.) to be included in the final inspection.

2. CM ENGINEER will contact and schedule all required final inspection personnel 48 hour prior to the final inspection.

3. CM ENGINEER will prepare the final punch-list.
d. Deliverables
Final punch-list
e. Payment
Payment for Task 3.6 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.6 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 28 of 31

3.7 Final Acceptance – Punch List Assistance
a. Purpose:

To provide the CITY with reasonable assurance that the work of the project has been completed in compliance with the general intent of the contract documents.
b. Approach:

CM ENGINEER will coordinate a walk-through with the CITY and the Contractor. CM ENGINEER, with assistance from the CITY, will prepare a punch list indicating all deficiencies and/or omissions noted in the walk-through. CM ENGINEER will then forward the punch list to the Contractor for correction of the work in accordance with timelines defined in the contract. CM ENGINEER, in conjunction with the CITY as necessary, will inspect items on the punch list once the Contractor has notified the CM ENGINEER that the work is complete.

Completed items on the punch list will be signed off by the CM ENGINEER. Upon completion of the punch list work the CM ENGINEER will notify the CITY that the work is complete and forward a copy of the completed punch list. c. Assumptions:

CM ENGINEER will provide a preliminary punch list of outstanding work items to the Contractor. CM ENGINEER will ensure all punch list items are completed prior to requesting a final walk-through from the CITY.
d. Deliverables
Completed and signed-off punch-list submitted to the CITY with the closeout documents.
e. Payment
Payment for Task 3.7 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.7 as required in this Scope of Work.

TASK 4 – CONSTRUCTION CLOSEOUT ACTIVITIES

4.1 Contract Closeout
a. Purpose:

To provide the CITY with final closeout documentation, including any permit completion documentation.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 29 of 31
b. Approach:

CM ENGINEER will turn over all project files, contract correspondence and documents including final logs at time of project completion. c. Assumptions:

CITY will file final Notice of Completion and Acceptance of Work. d. Deliverables

1. Notice of Completion form for CITY.

2. Notices of Completion for any Permits, including “duplicate” permits for project and documentation showing the Notice of Termination has been recorded.

3. Copy of the Contractor’s performance bond, good for the warranty period.

4. Final project documentation in accordance with City requirements e. Payment
Payment for Task 4.1 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.1 as required in this Scope of Work.

4.2 Project As-Built Drawings
a. Purpose:

To provide the CITY with accurate record drawings indicating all changes and as- built conditions.
b. Approach:

In addition to monitoring the Contractor’s record drawings, CM ENGINEER will maintain a copy of up-to-date contract plans for the purpose of aiding the CITY’s Project Manager in final review of the record drawings. c. Assumptions:

1. The Contractor will be responsible for preparing the record drawings in both reproducible and electronic formats.

2. CM ENGINEER will assist the CITY’s Project Manage in review and final approval of the as-built record drawings.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 30 of 31
d. Deliverables
One set of contract drawings indicating recorded changes to the contract, as maintained by CM ENGINEER. This set will be in addition to the Contractor’s marked up set of contract drawings. Provide one copy of the revised Mylar drawings.

The design consultant will prepare the record drawings for the project. e. Payment
Payment for Task 4.2 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.2 as required in this Scope of Work.

4.3 Final Payment
a. Purpose:

To provide the CITY with the final contract cost and final balance due the Contractor.

Also prepare Report of Expenditures including all necessary attachments. b. Approach:

Following completion of the contract work, CM ENGINEER will determine the final quantities and cost of all outstanding unit price work and all outstanding approved change order work. CM ENGINEER will prepare for the CITY and the Contractor, a final balancing change order quantifying the final contract amount. Contractor will include amount of final balancing change order in submission of last certified application for payment, submitted to CM ENGINEER. Once approved, CM ENGINEER will forward application for payment to the CITY for final approval and processing.
c. Assumptions:

1. There are no outstanding issues or claims.

2. The CITY is responsible for filing Notice of Completion and addressing all subcontractor claims prior to release of final payment. d. Deliverables

1. Final Pay Estimate including finalized bid items, claims, change orders, punchlist items, and corrected shop drawings.

2. Contractor’s last certified application for payment with application certificate.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 31 of 31
e. Payment
Payment for Task 4.3 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.3 as required in this Scope of Work.

4.4 Final Payment
a. Purpose:

To assist City during any future audits of the project. b. Assumptions:

City may be audited one or more times following project close-out. The City will issue a future task order to pay for support services during any such audits, should they request these services.
c. Deliverables
CM Engineer will participate in the audit process at the City office and provide any and all documentation from the project as requested by the auditors, and attend meetings as needed.
d. Payment
Payment for Task 4.4 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.4 as required in this Scope of Work.

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004
AMENDMENT No.2 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY
This Amendment No. 2 to the Funding Agreement (this “Amendment”), is dated as of July 20, 2021 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, which was amended on November 2, 2020, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and
B. WHEREAS, the Grantee desires to increase the Project’s budget of I-5/SR-14 HOV Surplus Measure R by $8,769,200 from $21,274,943 to $30,044,143. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $30,044,143 which was approved by the LACMTA Board on January 28, 2021; and C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,569,200 in Measure R Funds in FY 2021-22, $8,274,943 in Measure R Funds in FY 2022-23, and $2,200,000 in Measure R Funds in FY 2023-24. The total designated amount for the Project is $30,044,143; and D. Grantee and LACMTA desire to amend the Existing FA as provided herein.

Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004
AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $30,044,143 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014, June 25, 2020, and January 28, 2021, granted the Measure R Funds for the Project.

The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,569,200 in FY 2021-22; $8,274,943 in FY 2022- 23 and $2,200,000 in FY 2023-24.”

3. 4.

Attachment A-1 of the Existing FA is hereby replaced by Attachment A-2, attached.

Attachment B1-1 of the Existing FA is hereby replaced by Attachment B1-2, attached.

5. 6.

Attachment C-1 of the Existing FA is hereby replaced by Attachment C-2, attached.

Attachment E-1 – TIP Sheet of the Existing FA is hereby replaced by Attachment E-2, attached.

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

FTIP #: LA0G928
ATTACHMENT A-2 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04

PROGRAMMED BUDGET - SOURCES OF FUNDS
Total
Budget
% of Budget
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24

LACMTA PROGRAMMED FUNDING
Measure R Funds $ 3,300,000
-
$ 6,700,000
-
$ 1,000,000
-
$
$
8,000,000
569,200
$
$
2,274,943
6,000,000
$
$
21,274,943
8,769,200
71%
$ $ $ $ 29%
$
2,200,000
2,200,000
I-5/SR-14 HOV Surplus-Measure R

LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL $ 3,300,000 $ 6,700,000 $ 1,000,000 $ 8,569,200 $ 8,274,943 $ 30,044,143 100% OTHER SOURCES OF FUNDING:
$ -
-
-
-
0%
0%
0%
0%
STATE: $
$
$
FEDERAL:

PRIVATE OR OTHER:
$ - $
$
- $ - $ - $
$
- $
$
OTHER FUNDING SUBTOTAL - $ - 0%
TOTAL PROJECT FUNDS $ 3,300,000 6,700,000 $ 1,000,000 $ 8,569,200 8,274,943 2,200,000 $ 30,044,143 100% Rev. 05.03.19 FA Measure R Hwys Gen Attachment A Project Funds ATTACHMENT B1-2 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04

PROGRAMMED SOURCES OF FUNDS
TOTAL
BUDGET
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
FY 2022-23
Qtr 1 SOURCES OF FUNDS Prior Years
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED
PS&E
RW Support
Const. Support
RW
$200,000
$300,000
$200,000
$300,000
$0
$250,000
$0
$100,000 $100,000 $50,000
Construction $1,400,000
$1,500,000
$1,400,000
$1,500,000
$1,769,200
$1,819,200
$4,569,200
Total PHASE I $500,000 $0 $0 $0 $0 $5,319,200
MEASURE R FUNDS PHASE II:

PAED
PS&E
RW Support
Const. Support
RW
$1,687,745
$1,915,358
$1,687,745
$2,165,358
$50,000
$1,021,840
$350,000
$250,000
$50,000
$200,043 $300,000 $350,000 $171,797
$350,000
Construction
Total PHASE II
SUM PROG LACMTA FUNDS:
$1,550,000
$1,750,043
$3,569,243
$3,700,000
$4,000,000
$4,000,000
$4,150,000
$4,500,000
$4,500,000
$1,850,000
$2,021,797
$2,021,797
$3,000,000
$3,000,000
$3,000,000
$14,250,000
$19,524,943
$24,844,143
$3,603,103
$4,103,103
$650,000 $0
$2,150,000 $1,500,000
OTHER NON LACMTA FUNDING:

LOCAL:

Total LOCAL $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
SUM NON-LACMTA FUNDS : $0

PROJECT FUNDING
FY20-21 and FY21-22 $4,103,103 $2,150,000 $1,500,000 $3,569,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $24,844,143 FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
FY 2023-24
Qtr 4
FY 2024-25
Qtr 1
TOTAL

BUDGET SOURCES OF FUNDS
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED
PS&E
$0
$0
$0
$0
$0
$0
$0
RW Support
Const. Support
RW
Construction
Total PHASE I
MEASURE R FUNDS PHASE II:

PAED
$0 $0 $0 $0 $0 $0 $0 $0
$0
PS&E $0
$0
$0
RW Support
Const. Support
RW $0
Construction
Total PHASE II
SUM PROG LACMTA FUNDS:
$3,000,000
$3,000,000
$2,200,000
$2,200,000
$5,200,000
$0 $5,200,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$3,000,000 $2,200,000 $0 $5,200,000
OTHER NON LACMTA FUNDING:

LOCAL:

Total LOCAL
SUM NON-LACMTA FUNDS :
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24 $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000

SUMMARY OF ALL FUNDS
PAED $1,887,745
$2,215,358
$0
$0
$250,000
$50,000
$100,000
$350,000
$1,400,000
$2,150,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,887,745
$2,465,358
$50,000
$1,271,840
$350,000
PS&E
RW Support
Const. Support
RW
Construction

TOTAL MILESTONES
$0
$0
$100,000
$0
$1,400,000
$1,500,000
$250,043
$0
$5,519,200
$5,769,243
$300,000
$0
$3,700,000
$4,000,000
$350,000
$0
$4,150,000
$4,500,000
$171,797
$0
$1,850,000
$2,021,797
$3,000,000
$7,103,103
$3,000,000
$3,000,000
$24,019,200
$30,044,143

SUM PROG LACMTA FUNDS

SUM NON-LACMTA FUNDS
$7,103,103
$0
$2,150,000
$0
$1,500,000
$0
$5,769,243
$0
$4,000,000
$0
$4,500,000
$0
$2,021,797
$0
$3,000,000
$0
$30,044,143
$0
TOTAL PROJECT FUNDING $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
ATTACHMENT C-2

SCOPE OF WORK
PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange
PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

PROJECT BACKGROUND:

Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. Metro executed a Funding Agreement Amendment on April 19, 2021. The City of Lancaster also proposed to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. The Board approved the reallocation of funds in January 2021. With the SR-14/I-15 surplus funds the project will be fully funded through construction.

To expedite construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020 and awarded the construction contract in January 2021. The phase 2 project is scheduled to advertised in the fall of 2021.

Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
PROJECT BUDGET PHASE I:

COMPONENT AMOUNT
$200,000
$300,000
$0
PA/ED (Complete)
PS and E
R/W Support
R/W Capital $0
Construction Support
Construction Capital
Total Budget
$250,000
$4,569,200
$5,319,200
PROJECT BUDGET PHASE II:

COMPONENT AMOUNT
$1,687,745
$2,165,358
$50,000
PA/ED (Complete)
PS and E
R/W Support
R/W Capital $350,000
Construction Support
Construction Capital
Total Budget
$1,021,840
$19,450,000
$24,724,943
SCOPE PHASE I:

These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

SCOPE PHASE II:

DESIGN:

I. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital
Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
MILESTONES for PHASE I: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015 November 2016
Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018 August 2020
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
Intelligent Transportation System
(ITS)
Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1
Evaluations
August 2020 September 2020
January 2021
Selection
Board Approval Process
Contract Award Package #1

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION
DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1
Project Closes Out
January 2021 August 2021
October 2021
Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System (ITS)
Feasibility Study
June 2015 November 2016
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System (ITS)
Concept of Operations
System Requirements
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System (ITS)
Categorical Exemption Filing
June 2016
September 2018
September 2018
September 2019
PS&E September 2018
May 2020
July 2021
April 2021
July 2021
95% PS&E Package #2
100% PS&E Package #2
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
May 2021
Civic Design
Structural Design
Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2
Evaluations
June 2021 July 2021
Selection
Board Approval Process
Contract Award Package #2

EXCAVATION
Clear/Grub
September 2021
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Archaeological

CONCRETE
Form Work
Rebar Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION
DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing
Construction Package #2
Project Closes Out (Phase 1 and Phase
2)
October 2021 October 2022
February 2023
Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
ATTACHMENT C – Location Map
Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work
Attachment E-2
Los Angeles Metropolitan Transportation Authority
2021 Federal Transportation Improvement Program ($000)
TIP ID LA0G928 Implementing Agency Lancaster, City of
SCAG RTP Project #: 1AL04 Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.

Study:N/A Is Model: YES Model #:

PM: Ray Hunt - (661) 945-6860
Email: [email protected]
LS: N LS GROUP#:

Conformity Category: NON-EXEMPT
System :Local Hwy Route : Postmile: 67.95 to 67.95 Distance: 0 Phase: ROW Acquisition Completion Date 12/31/2023 Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Air Basin: MDAB Envir Doc: INITIAL STUDY/NEGATIVE
DECLARATION - CEQA - 09/09/2019
Toll Rate:

0.00 Toll Colc Loc: Toll Method: Hov acs eg loc: Uza: Sub-Area: Sub-Region: North Los Angeles Lancaster-Palmdale County
CTIPS ID: EA #: PPNO:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

PHASE PRIOR
$1,700
$1,600
$6,700
20/21
$0
21/22 22/23 23/24 24/25 25/26 BEYOND PROG TOTAL
MR20H - Measure R 20% Highway PE $1,700
RW $1,600
CON
$0
$20,044
$20,044
$26,744
SUBTOTAL $10,000 $30,044
TOTAL $10,000 $20,044 $30,044
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $26,744 TOTAL PROGRAMMED: $30,044 - General Comment: No significant change made. The conformity category was changed in error. Please correct error and change the project back to a "Non-Exempt" modeled project not a "TCM Committed" type. - Modeling Comment: No significant change made.
- TCM Comment: No significant change made.
- Amendment Comment:
- CMP Comment:
- Narrative:

Last Revised Amendment 21-98 - SCAG PENDING Change reason:MODELING DETAILS UPDATE, S Total Project Cost $30,044

Page 1 ends

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

RECITALS:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

3. 4.

Attachment A of the Existing FA is hereby replaced by Attachment A-1, attached.

Attachment B-1 of the Existing FA is hereby replaced by Attachment B1-1, attached.

5. 6.

Attachment C of the Existing FA is hereby replaced by Attachment C-1, attached.

Attachment E – TIP Sheet of the Existing FA is hereby replaced by Attachment E-1, attached.

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

PROGRAMMED BUDGET - SOURCES OF FUNDS
Total
Budget
% of Budget
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23

FEDERAL:

PRIVATE OR OTHER:

MEASURE R FUNDS PHASE I:

LOCAL:

PAED
PS&E
RW Support
Const. Support
RW
$0
$0
$0
$0
$0
$0
$0
Construction
Total LOCAL
SUM NON-LACMTA FUNDS :

BUDGET SOURCES OF FUNDS
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED
PS&E
$0
$0
$0
$0
$0
$0
$0
RW Support
Const. Support
RW
Construction
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:

LOCAL:

PAED
PS&E
RW Support
Const. Support
RW
$0
$0
$0
$0
$0
$0
$0
Construction
Total LOCAL $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
SUM NON-LACMTA FUNDS : $0 $0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24
$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797

SUM PROG LACMTA FUNDS

SCOPE OF WORK
PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange
PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

PROJECT BACKGROUND:

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

SCOPE PHASE II:

DESIGN:

I. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital
Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

START DATE COMPLETION DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015 November 2016
Feasibility Study
Concept Exploration

START DATE COMPLETION DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1
Evaluations
August 2020 September 2020
Selection
Board Approval Process
Contract Award Package #1

EXCAVATION
December 2020
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1
Project Closes Out
January 2021 June 2021
October 2022
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE
November 2016

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015
Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018
May 2020
April 2021
November 2020
May 2021
95% PS&E Package #2
100% PS&E Package #2
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
January 2021
Civic Design
Structural Design
Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE
May 2021

COMPLETION DATE
June 2021

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2
Evaluations
Selection
Board Approval Process
Contract Award Package #2

EXCAVATION
July 2021
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

START DATE COMPLETION DATE

Study:N/A Is Model: YES Model #:

PM: Mike Livingston - (661)945-6227
LS: N LS GROUP#:

0.00 Toll Colc Loc: Toll Method: Hov acs eg loc: Uza: Sub-Area: Sub-Region: North Los Angeles Lancaster-Palmdale County
CTIPS ID: EA #: PPNO:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

Last Revised Amendment 19-27 - FEDERAL PENDING Change reason:SCHEDULE DELAY Total Project Cost $21,275

Page 1 ends

CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor

DEPARTMENT OF TRANSPORTATION

DIVISION OF ENGINEERING SERVICES

MATERIALS ENGINEERING TESTING SERVICES AND GEOTECHNICAL SERVICES

INDEPENDENT ASSURANCE AND REFERENCE SAMPLE PROGRAM BRANCH TRANSPORTATION LABORATORY-MS 5 Flex your power!
5900 FOLSOM BLVD. Be energy efficient!
SACRAMENTO, CA 95819-4612
E-MAIL: <[email protected]>
PHONE (916) 247-1911 Status: COMPLIANCE
Quality Assurance Program REVIEW/ACCEPTANCE LETTER
DATE: 1/3/2020
Name of Agency:

Address:

City of Lancaster
44933 Fern Ave., Lancaster, CA 93534
Telephone Number: 661.723.6000 Fax: n/a
Name and Title of
person In Charge:

Marissa Diaz, PE, RCE#66782 Exp. 09/30/2020
Capital Project Manager
The document will be reviewed for compliance to California Department of Transportation, Quality Assurance (QAP) Manual for Use by Local Agencies (Jan. 20, 2011 revision) and Federal Highway Administration, 23 CFR 637.

A. Document Reviewed
1 2
City of Lancaster Quality Assurance Program (QAP) dated 10.17.2019 Local Assistance area engineer -Morris Zarbi 213.897.2969 B. Conditions of acceptance
1 2
Document above (item A.1) was reviewed and FOUND TO BE IN COMPLIANCE.

CONDITIONS OF COMPLIANCE accepted as part of this QAP:

2.1 2.2

2.3 2.4
3 This QAP is applicable to all projects on NHS, SHS, and OFF-NHS/OFF-SHS Material testing and sampling frequency table for NHS/SHS: Local Agency will follow Caltrans QAP Manual Appendix D Material testing and sampling frequency table for OFF NHS/OFF SHS: Local Agency will follow Exhibit A of this QAP Test Method: California Test Method (CTM)
Provide a signed hard copy to District 7 area engineer and/or DLAE for archive. 4 This document shall be a part of QAP to be attached to project construction document to be reviewed by Oversight Engineer and/or FHWA. 1/3/2020

CITY OF LANCASTER

QUALITY ASSURANCE PLAN
October 17, 2019
10/17/19
Senior Manager – Capital Programs Date
City of Lancaster
44933 Fern Avenue
Lancaster, CA 93534
(661) 723-6000

Page 1 ends

COL Quality Assurance Program – General Procedures 10/17/2019

CONTENTS
Section/Description

1.0 INTRODUCTION
Page
3 2.0 GENERAL PROCEDURES

2.1 Preliminary Tests
3 3
4 4
4 5

2.2 Acceptance Sampling and Testing

2.3 Source Inspection

2.4 Reporting Test Results

2.5 Independent Assurance Program

3.0 PUBLIC WORKS PROJECTS AND NON-NATIONAL HIGHWAY

SYSTEM PROJECTS
5 3.1 Correlation Testing Program

3.2 Qualifying Laboratories

3.3 Sampling Testing Materials

3.4 Certification of Personnel

3.5 Laboratory Equipment Calibration Requirements

3.6 Manufactured and Assembled Materials

3.7 Certificate of Compliance

3.8 Performing Independent Assurance Sampling and Testing Frequency of the testing
5 6
6 6
7 7
7 8
8 4.0 NATIONAL HIGHWAY SYSTEM PROJECTS

4.1 Correlation Testing Program
9 9

4.2 Qualifying Laboratories 9

4.3 Certification of Personnel 9

4.4 Laboratory Equipment Calibration Requirements

4.5 Use of Caltrans to Perform Equipment Calibration

4.6 Manufactured and Assembled Materials

4.7 Certificate of Compliance

4.8 Performing Independent Assurance Sampling and Testing

4.9 Frequency of the testing
10 11
11 12
12 15

5.0 FREQUENCY OF TESTING 15
16 17
18 6.0 RECORDS

7.0 PROJECT CERTIFICATION

8.0 EXHIBIT “A” MINIMUM TESTING FREQUENCY TABLE

Page 2 ends

COL Quality Assurance Program – General Procedures 10/17/2019

CITY OF LANCASTER

QUALITY ASSURANCE PROGRAM

1.0 INTRODUCTION
The City of Lancaster (City) Quality Assurance Program (QAP) is a sampling and testing program that will provide assurance that the materials and workmanship incorporated in each public works construction project are in conformance with the contract specifications. The three elements of a Quality Assurance Program are Acceptance Testing (AT), Independent Assurance Program (IAP), and Testing of Manufactured Materials.

Acceptance Testing (AT) is comprised of procedures for regular testing of materials entering a construction project to verify that the materials, or products, comply with contract specifications or standards. The IAP is comprised of procedures to verify that acceptance testing is performed correctly by verifying equipment calibration, witnessing sampling and testing by acceptance tester, and by comparing the test results between testers. The Testing of Manufactured Materials facilitates the review and acceptance of manufactured and prefabricated materials either by source inspection, job site inspection, or Certificate of Compliance. This QAP, as approved by the Director of Public Works, meets Caltrans requirements for all Federally funded National Highway System (NHS) and non-NHS transportation projects.

Until such time the City employs its own in-house quality assurance personnel and laboratory facilities, it shall contract with other qualified local Agencies or qualified private consulting laboratories, which must be approved for such work as described later in this document. Materials testing and sampling costs may be reimbursable through the construction engineering phase of a project. Local Programs Procedures will apply.

City construction projects shall be in general compliance with the currently adopted Caltrans Standard Specifications, unless otherwise specified in the plans and specifications. Laboratories are required to comply with this QAP when contracted to provide inspection and/or materials testing services on City administered Federally funded projects. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant as well.

The QAP for all local Agency projects shall include Acceptance Tests (AT). AT results shall be used to determine the quality and acceptability of materials and workmanship incorporated into the project.

2.0 GENERAL PROCEDURES
The following criteria for sampling and testing shall be applied for both non-NHS and NHS projects:

2.1 Preliminary Tests

2.1.1 Preliminary Tests are tests prior to award of a contract. Construction personnel rarely sample for Preliminary Tests. Such tests are for design purposes or to provide data for the

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COL Quality Assurance Program – General Procedures 10/17/2019 "Materials Information" package for prospective bidders. Samples and testing on potential sources sampled after award of the contract are typically called "Initial Samples and Tests," or "Process Control Samples and Tests." Normally, these samples and tests are performed on material proposed for use in the work by the Contractor to determine the ability of a material or product to meet specifications or to indicate to the Contractor the extent of processing and control required to produce a material that meets specifications.

2.2Acceptance Sampling and Testing

2.2.1 Tests of materials entering the work are called "Acceptance Tests" (AT). Acceptance sampling and testing of materials or work should start the first day a construction material is placed or work is performed. To obtain the greatest benefit, testing should be performed as soon as possible after samples are taken or segments of work are completed. This provides early test data for the Engineer's and Contractor's guidance.

2.2.2 The Engineer shall maintain a material and testing "Summary Log" for each material requiring multiple sampling and testing as defined in Exhibit “A” of this document. The "Summary Log" shall include appropriate date, station location, depth of test sample, approximate quantity of material represented by the test sample, test result, and tester.

Failing test results will require cross-referencing of the retest to the initial failing test result by a notation on each report.

2.2.3 Representative samples of all materials entering into the work shall be sampled at the location specified in the standard specifications, special provisions or as directed by the Engineer.

2.3Source Inspection

2.3.1 Source Inspection is acceptance testing of manufactured and prefabricated materials at a location other than the job site. Unless otherwise specified, inspection is required at the source for such typical materials and fabricated items as bituminous paving mixtures, structural concrete, metal fabrication, metal casting, welding, concrete pipe manufacture, protective coating application, and similar shop or plant operations.

2.4Reporting Test Results

2.4.1 The following are goals for reporting material tests results to the Engineer:

A. When the aggregate is sampled at the material plant, test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the Engineer within 24 hours after sampling.

B. When materials are sampled at the job site, test results for compaction and maximum density should be submitted to the Engineer within 24 hours after sampling.

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COL Quality Assurance Program – General Procedures 10/17/2019 C. When soils and aggregates are sampled at the job site, test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the Engineer within 72 hours after sampling.

D. When soils and aggregates are sampled at the job site, test results for "R" Value and asphalt concrete extraction should be submitted to the Engineer within 72 hours after sampling.

2.4.2 When sampling products such as Portland Cement Concrete (PCC), cement-treated base (CTB), asphalt concrete (AC), and other such materials, the time of such sampling shall be varied with respect to the time of day insofar as is possible, in order to avoid a predictable sampling routine. The reporting of AT test results, for tests not performed by the Engineer’s staff, shall be done on an expedited basis, such as by fax or telephone, followed up with an e-mailed copy.

2.4.3 The reporting of acceptance test results shall be done on an expedited basis, such as by fax or telephone, followed up with an e-mailed copy.

2.5Independent Assurance Program

2.5.1 The primary purpose of the Independent Assurance Program is to:

A. Verify that project sampling and testing materials are performed correctly (i.e., the tester).

B. Verify certification and qualifications of Acceptance testers.

C. Ensure that equipment is properly calibrated.

3.0 PUBLIC WORKS PROJECTS AND NON-NATIONAL HIGHWAY SYSTEM PROJECTS All public works and Federal-Aid projects off the National Highway System shall abide by the following procedures:

3.1Correlation Testing Program

3.1.1 The laboratory utilized for acceptance testing must be a participant in one or more of the following Caltrans’ approved (Caltrans Office of Materials, Engineering and Testing Services) correlation testing programs:

A. The AASHTO Materials Reference Laboratory (AMRL)
B. Cement and Concrete Reference Laboratory (CCRL)
C. Caltrans’ own Reference Samples Program (RSP)
The Contractor shall provide proof of this association in a submitted bid proposal.

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3.2Qualifying Laboratories

3.2.1 A private consulting laboratory may be permitted to subcontract materials testing provided the test results are received by the Engineer within 7 days after materials are sampled. The subcontractor must be approved by the local Agency, and must be a participant in an approved correlation testing program. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant.

3.2.2 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials. The Engineer shall certify the results of all tests performed by laboratory personnel under his supervision.

3.2.3 The Contractor shall not select or exercise any authority over the consulting laboratory.

3.3 Sampling and Testing Materials

3.3.1 The City will commonly hire a Consultant to perform sampling and testing of materials, however, the following are available options for testing:

A. Laboratory operated by another local Agency meeting the qualifications of this QAP.

B. Private Consultant laboratory meeting the requirements of this QAP.

C. Require a Certificate of Compliance from the supplier in lieu of testing manufactured products.

3.4Certification of Personnel

3.4.1 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials.

3.4.2 This Engineer shall individually certify personnel upon receiving evidence of training, experience, and/or certification by a non-Caltrans organization such as the “National Institute for Certification in Engineering Technologies” (NICET). This certification is required for all samplers and testers. Individual Acceptance Testers with a current “Certificate of Proficiency for an Acceptance Tester” issued by Caltrans are accepted as valid Acceptance Testers.

3.4.3 A copy of each person’s Certificate of Proficiency is to be on file in both contracted laboratories’ and the City Engineer’s project files.

3.4.4 Acceptance testers without valid identification for a specific test and/or sampling, so ordered to perform, shall not be allowed to perform that specific sampling and/or testing.

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3.5Laboratory Equipment Calibration Requirements

3.5.1 All laboratories shall maintain their laboratory testing equipment, at a minimum, in accordance with Section 2.4.2.2 of the Caltrans Independent Assurance Manual.

3.5.2 Local Agencies and/or private Consultants electing to use nuclear test equipment shall calibrate nuclear gauges on Caltrans’ standard density blocks. Calibration arrangements should be made by contacting a Caltrans authorized 3rd party calibrator, a Caltrans Independent Assurance Sampler and Tester, or a Caltrans Radiation Safety officer. A minimum of three (3) working days’ advance notice is required for nuclear gauge calibration.

3.6Manufactured and Assembled Materials

3.6.1 The City may waive material testing requirements and permit the use of certain manufactured products, materials or assemblies that are accompanied by a Certificate of Compliance, provided these products, materials or assemblies do not involve structural integrity or public safety. The manufacturer of the products, materials or assemblies shall sign the Certificate of Compliance and state the included materials and workmanship conform, in all respects, to the project specifications for the material.

3.7Certificate of Compliance

3.7.1 Acceptance of manufactured and prefabricated structural materials shall be based on either a Certificate of Compliance and/or source inspection by the City or its qualified Consultant.

Source inspection is acceptance testing of manufactured and prefabricated materials at locations other than the job site. The certified material lot number and project number shall be clearly identified on the certificate and on lot tags affixed or stenciled to the released materials. All materials accepted on the basis of a signed Certificate of Compliance shall be noted by project inspectors on daily inspection reports and laboratory releases.

3.7.2 The contract documents shall specify which materials require a Certificate of Compliance. In addition to the specifications, see listing of materials typically accepted by a Certificate of Compliance for projects advertised using Caltrans Standard Specifications, most current edition, for reference.

3.7.3 Manufactured products, materials or assemblies used on the basis of a Certificate of Compliance may be sampled again at the job site and tested at any time during the term of the contract. Items found not in conformance with contract requirements shall be subject to rejection whether in place or not.

3.7.4 It shall be the responsibility of the Contractor to protect and ensure the integrity of materials, products and assemblies upon delivery to the project site.

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3.8Performing Independent Assurance Sampling and Testing

3.8.1 The City may utilize an individually qualified local Agency or private Consultant testers to perform the work. Private Consultant testers used to perform Independent Assurance Sampling and Testing shall be free of conflicts of interest and shall not be performing the acceptance testing for the Contractor under contract for the given Federal-aid project.

3.8.2 It shall be at the discretion of the Engineer as to the need for and the extent of Independent Assurance Sampling and Testing.

3.8.3 Independent Assurance Sampling and Testing is to be done in a manner that shall avoid needless duplication.

3.9Frequency of the Testing

3.9.1 The Frequency of testing is noted in Exhibit “A” of this document and provides for sampling and testing as required for various materials and products. Close adherence to the sample size requirement avoids the unnecessary delay and expense of obtaining supplementary samples to complete the tests.

3.9.2 The frequency of sampling is intended as a guide under normal conditions. Material well within specifications and uniform in character may result in less frequent sampling and testing, whereas borderline materials may need an increase in the frequency of testing to assure specification compliance. Materials supplied from reliable sources and proven by frequent testing to be of uniform high quality may subsequently receive less sampling and testing than indicated in the frequency testing tables. However, any deviation from the prescribed frequency must be noted and explained in the material testing records. When materials are being furnished intermittently, with interruptions of several days or weeks, the frequency of sampling and testing should be increased to assure that specification materials are being incorporated into the work.

3.9.3 Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

3.9.4 Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

3.9.5 The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing, provided the source of the supplies has recently furnished similar materials found to be satisfactory using Caltrans sampling and testing requirements.

3.9.6 Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

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3.9.7 Documentation for acceptance of material as described above must be provided and included in the project records. The documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted.

4. 0 NATIONAL AND STATE HIGHWAY SYSTEM PROJECTS
The City shall employ the following procedures for Federal-aid projects involving NHS and SHS roads:

4.1 Correlation Testing Program

4.1.1. The utilized laboratory for acceptance testing must be a participant in one or more of the following Caltrans' approved (Caltrans Office of Materials Engineering and Testing Services) correlation testing programs:

A. The AASHTO Materials Reference Laboratory (AMRL)
B. Cement and Concrete Reference Laboratory (CCRL)
C. Caltrans' Reference Samples Program (RSP)

4.2 Qualifying Laboratories

4.2.1 A private consulting laboratory may be permitted to subcontract materials testing provided the test results are received by the Engineer within 7 days after materials are sampled. The subcontractor must be approved by the local Agency and must be a participant in an approved correlation testing program. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant.

4.2.2 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials. The Engineer shall certify the results of all tests performed by laboratory personnel under his supervision.

4.2.3 The Contractor shall not select or exercise any authority over the consulting laboratory.

4.3 Certification of Personnel

4.3.1 Acceptance sampling and testing shall be performed only by personnel who have been certified by the Caltrans District Materials Engineer, or other designated district authority, and deemed proficient in acceptance sampling and testing. These personnel shall possess a current "Certificate of Proficiency for an Acceptance Tester," (TL-0111) (old Form HC-I) (Exhibit I6-D) which is valid in all districts. This certificate is required for all samplers and testers, including Consulting laboratory employees and employees of sub-contracted laboratories.

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4.3.2 The Caltrans District Materials Engineer and/or Caltrans Independent Assurance Engineer shall individually certify personnel of local Agencies and Consultant employees upon receiving evidence of training, experience and/or certification by an authorized, non-Caltrans organization such as the "National Institute for Certification in Engineering Technologies" (NICET).

4.3.3 A copy of each person's Certificate of Proficiency is to be on file in both the District Materials Laboratory’s and the City Engineer's project files. The TL-0111 form lists the sampling and testing which the individual is authorized to perform.

4.3.4 A person possessing the TL-0111 Certification issued on the basis of a certification from NICET or other organizations recognized by Caltrans, if observed by qualified personnel, not to be performing materials sampling and testing in accordance with applicable test methods, shall have his or her T-0111 certification withdrawn or modified for the particular test method observed to have been incorrectly performed.

4.3.5 During witness and split sample testing, acceptance testers should carry adequate identification so Independent Assurance sampling and testing personnel can verify certification. Acceptance testers without valid identification shall not be allowed to perform sampling and testing.

4.3.6 A person whose certification has been withdrawn for a particular test method may have the certification revalidated upon demonstration that deficiencies have been eliminated to the satisfaction of the Caltrans District Materials Engineer.

4.3.7 In cases of extreme emergency, sampling and testing may be performed by someone not certified. The Engineer is to assure himself or herself of the person's competency and every effort should be made to obtain a certified person as soon as possible. These occasions should be limited to unforeseen circumstances. Prior arrangements shall be made to have certified personnel available for foreseeable occasions such as vacation, compensating time off, rotation, or separation.

4.4Laboratory Equipment Calibration Requirements

4.4.1 The laboratory utilized for acceptance testing shall calibrate all field and laboratory equipment prior to use on construction projects and re-calibrate as frequently as required per Section 2.4.2.2 of the Caltrans Independent Assurance Manual. The maximum interval between calibrations is one year.

4.4.2 The consulting laboratory, including any sub-consulting laboratory, shall provide written evidence of current calibration to the City prior to entering any contractual agreement to perform acceptance testing. In addition, the consulting laboratory, including any subconsulting laboratory, shall re-calibrate at the request of the Engineer. All calibration evidence shall be provided to the Caltrans District Materials Engineer upon request.

4.4.3 Calibration of test equipment shall conform to Section 8-03, "Field Tests," of the Caltrans Construction Manual.

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4.4.4 When nuclear test equipment is used to determine soil, aggregate or asphalt concrete compaction, such equipment shall be calibrated on Caltrans' standard density blocks.

Calibration arrangements should be made by contacting a Caltrans authorized 3rd party calibrator, a Caltrans Independent Assurance Sampler and Tester, or a Caltrans Radiation Safety officer. A minimum of 3 working days advance notice is required for nuclear gage calibration. Nuclear gages not calibrated on Caltrans' standard density blocks shall not be accepted. Specified calibration tables for each device shall be used for all State and Federallyfunded contracts on the NHS. All nuclear gage compaction tests conducted without Caltrans' calibration tables shall be reported "Unacceptable" by Caltrans' IA personnel authorized 3rd party calibrator.

4.4.5 Upon proper calibration, a decal shall be firmly affixed to each piece of calibrated equipment. Decal type and required information are specified on page 63, Appendix B, of the Caltrans Quality Assurance Program Manual. A manufacturer's or service Contractor's decal is acceptable as long as the above-required information is readily available.

4.4.6 Should such decal become unreadable or lost, then the equipment is to be re-calibrated as soon as possible. Where such equipment either requires repair or cannot be repaired, a timely repair or replacement shall be secured.

4.4.7 All laboratories shall maintain their laboratory testing equipment in accordance with recognized national calibration standards.

4.5Use of Caltrans to Perform Equipment Calibration

4.5.1 Should the City choose to utilize a Caltrans laboratory to perform equipment calibration, the City and/or Caltrans District Local Assistance Engineer (DLAE) must furnish the following to the appropriate Caltrans District Materials Engineer:

A. A letter requesting required testing services (letter should note if ASTM methods shall be used in lieu of the California Test Method (CTM);
B. Specific instruction on how the Agency is to be billed; C. An Engineering Authorization number provided by the Caltrans DLAE.

4.5.2 An advance deposit (procedures and amounts of advance deposits vary by Caltrans Districts) is required to cover the cost of calibration done by Caltrans. All such requests shall be made through the appropriate Caltrans DLAE.

4.6Manufactured and Assembled Materials

4.6.1 The City may permit the use of certain manufactured products, materials or assemblies accompanied by a Certificate of Compliance prior to sampling and testing, provided these products, materials or assemblies do not involve structural integrity or safety to the public.

Additionally, these items must have a history of having met specifications based upon

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COL Quality Assurance Program – General Procedures 10/17/2019 previous sampling and testing. The manufacturer of the products, materials or assemblies shall sign the Certificate of Compliance and state that the included materials and workmanship conform in all respects to the project specifications.

4.7Certificate of Compliance

4.7.1 Acceptance of manufactured and prefabricated structural materials shall be based on either a Certificate of Compliance and/or source inspection by the City, qualified Consultant, or Caltrans authorized personnel.

4.7.2 The contract documents should specify which materials require a Certificate of Compliance.

For such specified materials, the Engineer is responsible for insuring that a Certificate of Compliance is furnished with each lot of these materials delivered to the work site. The certified material lot number and project number shall be clearly identified on the certificate and on lot tags affixed or stenciled to the released materials. All materials accepted on the basis of a signed Certificate of Compliance shall be referenced by project inspectors to daily inspection reports and laboratory releases. Certified materials such as Portland Cement and Asphalt products shall be sampled for testing as indicated in the "Size, Frequency and Location of Sampling and Testing Tables" (Exhibit “A”) (hereinafter referred to as "Frequency Tables").

4.7.3 Manufactured products, materials or assemblies used on the basis of a Certificate of Compliance may be sampled again at the job site and tested at any time during the life of the contract. Items found later not in conformance with contract requirements shall be subject to rejection whether in place or not. The form and distribution of Certificates of Compliance shall be acceptable to the DLAE. A Certificate of Compliance for each item shall be kept in the Engineer's file.

4.8Performing Independent Assurance Sampling and Testing

4.8.1 Independent Assurance sampling and testing is mandatory for all NHS projects. Caltrans shall perform the Independent Assurance Sampling and Testing. The Engineer shall schedule on a timely basis with the Caltrans Materials Engineer, the Independent Assurance testing of his/her personnel responsible for the Acceptance testing on the project. The frequency of Independent Assurance Sampling and Testing to be performed or witnessed by the Independent Assurance personnel are listed in the Caltrans Quality Assurance Manual.

4.8.2 Independent Assurance samples are taken at random for the purpose of making independent checks on the reliability of the Acceptance Test results. Both Independent Assurance Test samples and Acceptance Test samples should be taken from the same point in the material delivery process, and are split samples for purposes of comparing test results between Independent Assurance Sampling and Testing personnel and field laboratory (acceptance) tester. Independent Assurance Sampling and Testing does not have to be performed on materials actually incorporated into the work. The tests, however, shall be performed while a project is active and the same acceptance tester and testing equipment shall be used for the project. The split sample is to be tested separately by the field acceptance testing laboratory

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COL Quality Assurance Program – General Procedures 10/17/2019 person and by the Independent Assurance laboratory person using separate equipment.

Independent Assurance samples are to be tested on equipment that is not assigned to the project.

4.8.3 All sampling by Independent Assurance testing personnel must be identified as an Independent Assurance sample even when the number of samples or tests may exceed the sampling schedule.

Such identity must be maintained throughout the testing procedure. Independent Assurance samples shall be kept under the direct control of the Independent Assurance sampler until they are shipped or delivered to the testing laboratory.

4.8.4 Acceptance tester results are compared with Independent Assurance results by the Caltrans District Materials Engineer. The Engineer is responsible to see that the frequency of Independent Assurance testing is conducted in accordance with the Caltrans Quality Assurance Program Manual. The Caltrans District Materials Engineer is responsible for the resolution of testing differences and reporting results to the Engineer in a timely manner.

4.8.5 Poor correlation between Acceptance Testers' results and the Independent Assurance Testers' results indicate probable deficiencies with the job quality acceptance sampling and testing procedures. Independent Assurance samples and tests are not to be used for determining compliance with contract requirements. The frequency of Independent Assurance Sampling and Testing is described in the Caltrans Quality Assurance Program Manual, Section 3-13, "Performing Independent Assurance Sampling and Testing Functions."

4.8.6 The following are the procedures to follow for Independent Assurance Sampling and Testing when performed on all NHS local Agency contracts:

A. Independent Assurance Sampling and Testing is required for each Federal-Aid contract on NHS. The Caltrans DLAE is responsible for assuring that there is a continual process in the district where the Engineer and the Independent Assurance laboratory are notified prior to the start of work. This is accomplished by forwarding a copy of the PS&E package to the District Materials Engineer for review and determination of the required Independent Assurance requirements. The Independent Assurance requirements are then sent to the DLAE on Form MR-0102, “Independent Assurance Sampling and Testing.” The Independent Assurance requirements are determined from the Caltrans Quality Assurance Program Manual and are recorded on either the “Report of Witness Test” (Form MR-0103) or the “Corroboration Report” (Form MR-104). Results are retained in summary on the “Independent Assurance Sampling and Testing Log Summary Sheet” (See the Caltrans Quality Assurance Program Manual, Appendix C for examples of forms mentioned above). The frequency of Independent Assurance Sampling and Testing is specified in Table 1, “Frequency of Split Sample and Witness Tests” of the Caltrans Quality Assurance Program Manual. The DLAE is responsible for assuring that acceptance testing and Independent Assurance Activities are monitored by the Engineer during the construction phase of each Federal-Aid project on the NHS.

B. The Engineer is responsible for the timely notification of the appropriate Material Laboratory when Independent Assurance Testing is needed.

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COL Quality Assurance Program – General Procedures 10/17/2019 C. Independent Assurance samples are to be tested on a priority basis. Independent Assurance testing personnel are to promptly compare test results with Acceptance Tests performed by project personnel. Acceptability of the purpose of satisfying Independent Assurance requirements rests solely with comparing test results, not on meeting contract requirements. The District Materials Engineer is responsible for resolving differences when Independent Assurance sampling and testing results compare poorly with acceptance sampling and test results. The District Materials Engineer shall immediately report the poor comparison results to the Engineer by telephone or fax. He/she shall also transmit to the Engineer, the "Corroboration Report." A copy shall also be sent to the DLAE.

D. The District Materials Engineer shall immediately initiate follow-up actions whenever poor comparisons are noted between Independent Assurance and Acceptance Test results.

Independent Assurance Testing personnel's follow-up actions may include further Independent Assurance sampling and testing, and the results placed in the Engineer's file, with a copy furnished to the Caltrans DLAE. The District Materials Engineer shall continue follow-up actions until the discrepancies are resolved.

E. The appropriate Materials Laboratory shall retain the original "Independent Assurance Sampling and Testing Log Summary." If a Consultant Independent Assurance is used then a copy of the log summary for each acceptance tester shall be submitted to the Engineer upon project completion. This copy shall be retained in the construction project files.

Note: The use of the following Caltrans forms for local Agency projects is on an optional basis for reporting Independent Assurance activities and/or results and information relating to Independent Assurance. The local Agency or its Consultant testing organization may use any similar form that provides the same information as the forms listed below:
“Independent Assurance Sampling and Testing” (Form MR-0102) “Report of Witness Tests” (Form MR-0103)
“Corroboration Report” (Form MR-0104)
“Independent Assurance Sampling and Testing Log Summary” (Form MR0110)
F. Independent Assurance testing is to be done in a manner that shall avoid needless duplication. The construction sampling and/or testing person may be working on several different construction projects concurrently, utilizing the same equipment during the same time period. When this is the case, it is not necessary to make Independent Assurance tests for all projects. Instead, the results can be incorporated into each appropriate project file to show that the sampler and/or tester has been performing the job correctly, and that the testing equipment is in proper working order.

G. In order to provide required documentation for multiple construction projects as described above, each Independent Assurance sampling or test result shall be entered into the Independent Assurance Sampling and Testing Log Summary for the person tested. This

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COL Quality Assurance Program – General Procedures 10/17/2019 summary is retained by the Independent Assurance personnel and shall be readily available for future reference. Applicable contracts, sample identification numbers, and tests performed can be traced to the Independent Assurance Sampling and Testing Log Summary. Copies of the Independent Assurance Sampling and Testing log summary for each acceptance sampler and tester shall be provided to each affected Engineer for inclusion in their respective files.

4.9Frequency of Testing

4.9.1 The frequency of testing is to be performed per the sampling and testing frequency tables within the most current California Department of Transportation Quality Assurance Program (QAP) Manual or the project specifications, whichever is most stringent.

4.9.2 Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

4.9.3 Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

4.9.4 The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing, provided the source of the supplies has recently furnished similar materials found to be satisfactory using Caltrans sampling and testing requirements.

4.9.5 Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

4.9.6 Documentation for acceptance of material as described above must be provided and included in the project records. The documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted.

5.0 TESTING FREQUENCY
Exhibit “A” of this document provides a guide for sampling and testing required for various materials and products that are used on a Public Works Project or Non-National Highway System Project. For Projects that are State or National Highway Systems, the sampling frequency shall be as stated in the most current California Department of Transportation Quality Assurance Program (QAP) Manual or the project specifications, whichever is most stringent. Close adherence to the sample size requirement avoids the unnecessary delay and expense of obtaining supplementary samples to complete the tests.

The frequency of sampling is intended as a guide under normal conditions. Material well within specifications and uniform in character may result in less frequent sampling and testing, whereas borderline materials may need an increase in the frequency of testing to assure specification

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COL Quality Assurance Program – General Procedures 10/17/2019 compliance. Materials supplied from reliable sources and proven by frequent testing to be of uniform high quality, may subsequently receive less sampling and testing than indicated in the Frequency Testing Tables; however, any deviation from the prescribed frequency must be noted and explained in the material testing records. When materials are being furnished intermittently, with interruptions of several days or weeks, the frequency of sampling and testing should be increased to assure that specification materials are being incorporated into the work.

Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing provided the source of the supplies has recently furnished similar materials found to be satisfactory using normal sampling and testing requirements.

Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

Documentation for acceptance of material as described in paragraphs 1 and 2 above must be provided and included in the project records. Documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted (e.g., description, quantity, location, where placed, certification numbers and/or other accompanying data).

6.0 RECORDS
All material records of samples and tests, material releases and Certificates of Compliance for a given project shall be incorporated into the Engineer's project file. This file shall be organized as described in Section 16.8, "Project Files," of the Caltrans Local Assistance Procedures Manual. The complete project file shall be available at a single location for inspection by Caltrans and FHWA personnel at any time during the construction project. The file shall be available at the local Agency administrative office for at least three years following the date of final payment. The use of a "Summary Log," as described in “Acceptance Sampling of Testing,” facilitates reviews of material sampling and testing by Caltrans and FHWA reviewing personnel, and assists the Engineer in tracking the frequency of testing.

When two or more projects are being furnished materials simultaneously from a single plant, it is not necessary to secure separate samples for each project; however, individual test reports are to be supplied to complete the records for each project.

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7.0 PROJECT CERTIFICATION
Upon completion of the project, a "Materials Certificate" shall be completed by the Engineer. The City shall include a "Materials Certificate" in the Report of Expenditures submitted to the Caltrans District Director, Attention: District Local Assistance Engineer. A copy of the "Materials Certificate" shall also be included in the local Agency construction records. The Construction Manager in charge of the construction function for the City shall sign the certificate. All materials incorporated into the work which did not conform to specifications must be explained and justified on the "Materials Certificate," including changes by virtue of contract change order

REFERENCES

1. State of California, Department of Transportation LAPM Chapter 16. June 10, 2011 Edition

2. State of California, Department of Transportation QAP Manual, revised January 20, 2011

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COL Quality Assurance Program – General Procedures 10/17/2019 EXHIBIT “A”
Minimum Testing Frequency
Concrete Aggregate:

Conformance Testing Verification (within 12 months)
Sieve Analysis CTM 202
Sand Equivalent (SE) ASTM D2419
CTM 217
Rattler LA Tattler ASTM C131
CTM 211
Sodium Soundness ASTM C88
ASTM C40
CTM 206/207
CTM 229
Organic Impurities
Specific Gravity of Aggregate
Durability of Aggregate
Concrete:

Frequency: Initial and at least every 300CY
Slump CTM 556
CTM 504
CTM 521
CTM 540
CTM 518
CTM 557
Air Content
Compressive Strength
Making of Concrete Cylinder
Density Test
Temperature
Asphalt Mix Design:

Frequency: 1 per mix per project
Sieve Analysis CTM 202
Sand Equivalent (SE)
LA Rattler
CTM 217
CTM 211
Specific Gravity (agg)
Optimum Oil content
Maximum Density (Hveem)
Maximum Theoretical Density
CTM 206/207
CTM 367
CTM 304/308
CTM 309
Paving Asphalt/Liquid Asphalt/Asphalt Emulsion:

Frequency: Certificate of Compliance

Page 18 ends

COL Quality Assurance Program – General Procedures 10/17/2019 EXHIBIT “A”
Minimum Testing Frequency - Continued
Asphalt Concrete Mixture:

Frequency: Every 500 tons of Placement or 1 per day
Oil Content CTM 382
CTM 202
CTM 304/308
CTM 309
CTM 366
Gradation Analysis
Maximum Density (Hveem)
Maximum Theoretical Density
HVEEM Stability
Aggregate Base/Aggregate Subbase:

Frequency: Initial and 1 for every 3000 tons or source change Sieve Analysis
Durability
CTM 202
CTM 229
CTM 301
CTM 217
R-Value
Sand Equivalent
Moisture (1 daily if paid by weight) CTM 226
Relative Density (as necessary
for acceptance)
CTM 231
Laboratory Relative Compaction CTM 216
Soil:

Frequency: Every Soil change (2 minimum per project)
Maximum Density/Optimum
Moisture
CTM 216
Expansion Index ASTM D4829
Relative Compaction in place CTM 231
(as needed)

Page 19 ends

COL Quality Assurance Program – General Procedures 10/17/2019 On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 1-B, Page 1 of 1
EXHIBIT 1-B: SCOPE OF WORK

INTRODUCTION
DMR Team, Inc. will provide an updated Quality Management Plan for the City of Lancaster for approval by Caltrans District 7.

Under this Revised Task Order 2 the Consultant shall provide civil and electrical design plans for construction including the following:

1. Develop an updated and Approved Caltrans Quality Assurance Plan (QAP) and include the Source Inspection Quality Management Plan (SIQMP).

2. Contract and provide for the implementation and inspection per the amended and approved City of Lancaster, Caltrans Quality Assurance Plan (QAP) and Source Inspection Quality Management Plan (SIQMP).

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-B and payment and fees by tasks is included in Exhibit 3-B.

1.1 Payment
The payment for Task 1 and Task 2 will be made at a price that will not exceed the amount on EXHIBIT 3. This payment will be considered as full compensation for providing all the labor, equipment, materials, and other essentials needed to perform Task 1 and Task 2 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 1-C, Page 1 of 1
EXHIBIT 1-C: SCOPE OF WORK

INTRODUCTION
On August 26, 2022, the City executed a Task Order for On-Call Construction Management and Inspection Services with DMR Team, Inc.

On June 17, 2024, a Revised Task Order was executed for source inspection and quality management plan execution for Caltrans processing and testing preparation.

Under this Second Revised Task Order, the City shall authorize the contract contingency approved by Council on August 23, 2022, and request an additional amount for the completion of project.

The Consultant shall extend the period of services as indicated on Exhibit 2-C.

Milestone tasks and schedules are outlined in Exhibit 2-C, and the payment and fee structure are provided in the tasks and subtasks table included in Exhibit 3-C.

Except as expressly amended hereby, all the other terms and conditions of the Task Order shall remain unchanged and in full force and effect in accordance with their original terms.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 1-D, Page 1 of 1
EXHIBIT 1-D: SCOPE OF WORK
On August 26, 2022, the City executed a Task Order for On-Call Construction Management and Inspection Services with DMR Team, Inc.

On June 17, 2024, a Revised Task Order was executed for source inspection and quality management plan execution for Caltrans processing and testing preparation.

On January 7, 2025, a Second Revised Task Order was executed to authorize the use of the contract contingency approved by Council on August 23, 2022 and May 28, 2024, and approved additional funding to extend the period of services as indicated on Exhibit 2-C.

Under this Third Revised Task Order, the Consultant shall extend the period of services indicated on Exhibit 2-D.

Milestone tasks and schedules are outlined in Exhibit 2-D, and the payment and fee structure are provided in the tasks and subtasks table included in Exhibit 3-D.

Except as expressly amended hereby, all the other terms and conditions of the Task Order shall remain unchanged and in full force and effect in accordance with their original terms.

EXHIBIT “2”

SCHEDULE
A. Task Order 2 – Schedule
B. Revised Task Order 2 – Schedule
C. Second Revised Task Order 2 – Schedule
D. Third Revised Task Order 2 – Schedule
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 2-A, Page 1 of 1
EXHIBIT 2-A: SCHEDULE
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed. It is anticipated that performance of the work will be completed thirty (30) after the contract completion date for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements Phase II. In no event shall performance of the work be completed later than ninety (90) days after the contract completion date for PWCP 20-005 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in this Agreement.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 2-B, Page 1 of 1
EXHIBIT 2-B: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A and 2-B. The schedule is a critical timeline that must be adhered to due to the deadline constraints required by the grant, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Immediately following selection, the selected Consultant will be advised with a Notice to Proceed. Task Order will be processed and executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

MILESTONE COMPLETED BY
May 29, 2024
June 1, 2024
Executed Revised Task Order 2
Notice to Proceed
Construction June 1, 2024
City review periods, as noted in Exhibit 1-A and 1-B are included in this schedule; no additional time will be granted for allowable time with the City.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 2-C, Page 1 of 1
EXHIBIT 2-C: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A, 2-B and 2-C.

The schedules are a critical timeline that must be adhered to due to the deadline constraints required by the grant.

In order to preserve grant funding, time is of the essence.

The Task Order will be processed and executed as soon as possible shall be in place prior to Notice to Proceed. It is anticipated that the work will be completed no later than May 15, 2025.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 2-D, Page 1 of 1
EXHIBIT 2-D: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A, 2-B, 2-C and 2-D. The schedules are a critical timeline that must be adhered to due to the deadline constraints required by the grant.

In order to preserve grant funding, time is of the essence.

The Task Order will be processed and executed as soon as possible shall be in place prior to Notice to Proceed. It is anticipated that the work will be completed no later than December 30, 2025.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

EXHIBIT “3”

FEE SCHEDULE
The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 2 – Fee Schedule
B. Revised Task Order 2 – Fee Schedule
C. Second Revised Task Order 2 – Fee Schedule
D. Third Revised Task Order 2 - Fee Schedule
Original Authorization: $346,510.00
Previous Addt’l Authorizations: $594,255.00
Authorization No. 3:

Total Not To Exceed:
$607,705.00
$1,548,470.00
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 3-A, Page 1 of 1
EXHIBIT 3-A: FEE SCHEDULE*
TASK
NO.

EST UNIT
QTY
UNIT
PRICE$
TOTAL
DESCRIPTION PRICE$
In support of Exhibit 3, Consultant shall provide, and submit with their proposal, a Fee Grid.

The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

Construction Management General
Services

1. 1 LS _$_3_9_,0_4_5_._0_0_ _$_3_9_,0_4_5_._0_0_

2. Construction Management Services _$_1_0_3_,4_3_0_._0_0 _$_1_0_3_,4_3_0_._0_0

3. Construction Inspection Services
1 1
LS
LS _1_9_0_,9_9_5_._0_0_ _1_9_0_,9_9_5_._0_0_

4. Construction Closeout Activities 1 LS _$_1_2_,9_4_0_._0_0_ _$_1_2_,9_4_0_._0_0_ TOTAL COST NOT TO EXCEED __________
$346,510.00

TOTAL COST AMOUNT WRITTEN IN
Three hundred forty six thousand five hundred ten dollars and zero cents *Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Construction Management and Inspection Services as required in Exhibit 1. No separate payments shall be made for hourly rates, minimums, travel/mileage, subconsultants, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive. ** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure Ver.07-07-20
PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II

PROPOSED FEE
The following fee estimate is based on 200 calendar days of construction duration, and consulting services extending for an additional 30 calendar days after completion of construction as specified in the RFP.

Material testing has been assumed to require 8 field days and supporting laboratory testing and reporting.

Proposed fee for the construction survey and staking has been included under Task 3.

Resident
Engineer/
Program
Manager:

Hourly
Office
Engineer:

Hourly
Assistant
Office
Engineer:

Hourly
General
Field
Observation:

Hourly Rate:
$110
Geotechnical Construction Clerical & Sub Task
Inspection: Sub Total
(L.S.):

Staking:
(L.S.):

Admin:

Hourly Tasks: Rate: $130 Rate: $60
Rate: $115
Rate: $185
Task 1: Construction
Management General
Services

1.1 - Project Control System
Development 11
70 2 6 $2,655

1.2 - Weekly, Monthly
Project Progress Meetings
and Reports
22 14 58 $20,900

1.3 - Document
Management Systems
3 33
5 4
10 3
$1,075
$8,485
$1,555

1.4 - Sub-Consultant
Management
18 4

1.5 - Construction
Management Plan

1.6 - Pre-construction Walk
Through 3 16 12 6 $4,375
Task 1 Subtotals: $23,125 $7,410 $2,990 $0 $0 $0 $5,520 $39,045 7 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II
Resident
Engineer/
Program
Manager:

Hourly
Office
Engineer:

Hourly
Rate:

Assistant
Office
Engineer:

Hourly
Rate:

General Field
Observation:

Hourly Rate:
$110
Geotechnical Construction Clerical
&
Admin:

Hourly
Rate:
$60
Sub Task
Inspection: Sub Total
(L.S.):

Staking:
(L.S.): Tasks:
$130
Rate: $185 $115
Task 2: -Construction
Management Services

2.1 - Preconstruction
Conferences 11
20 3 3 3 $2,950

2.2 - Communications and
Correspondence 12 36 28 $11,080

2.3 - Project Changes and
Construction Change Order
Management
24 42
5 8
5 10
24 $6,265

2.4 - Monthly Construction
Progress Reports
$10,250

2.5 - Schedule Monitoring

2.6 - Cost Monitoring
36 36
6 6
10 6
$8,040
$7,800

2.7 - Progress/Coordination
Meetings
44 12 30
18 $11,500

2.8 - Monthly Construction
Progress Reports
6 48
9 8 12 $4,610
$10,700
$3,685

2.9 - Safety 14
10 2.10 - Submittal
Management and Review 12
12 28

2.11 - Request for
Information (RFI)
Management and Review
20 32
20 80
$6,720

2.12 - Document
Management
$16,800

2.13 - Review Certified
Payrolls 6 10 12 $3,130
Task 2 Subtotals: $61,790 $12,220 $17,940 $0 $0 $0 $11,580 $103,530 8 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II
Tasks: Resident
Engineer/
Program
Manager:

Hourly Rate:
$185
Office
Engineer:

Hourly
Assistant
Office
Engineer:

Hourly
General Field
Observation:

Hourly Rate:
$110
Geotechnical
Inspection:
(L.S.):

Construction Clerical & Sub Task
Staking:
(L.S.):

Admin:

Hourly
Rate:
$60
Sub Total
Rate: $130
Rate: $115
TASK 3 -
Construction
Inspection Services

3.1 - Inspection and
Documentation

3.2 - Material
Testing,
Construction
Testing & Quality
Assurance Program
(QAP)
L.S.
($8,500.00) 48 28 1160 $145,560
$18,040
*
SEE A
($18,040.00)

3.3 - Review and
Maintain” As
Constructed
Schedule”

3.4 - Maintain
Photographic and
Video Records of
Construction
Progress

3.5 - Review and
Maintain “As Built”
Drawings

3.6 - Final
Inspection and
Punch List
16 12
12 18
16 18
18 $7,440
20 $7,940
20 10
9 12
12 $6,410
3 $3,405

3.7 - Final
Acceptance-Punch
List Assistance
6 7 3 $2,200
Task 3 Subtotals: $11,655 $14,170 $8,510 $127,600 $18,040 $8,500 $2,520 $190,995 9 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II
Resident
Engineer/
Program
Manager:

Hourly Rate:
$185
Office
Engineer:

Hourly
Assistant
Office
Engineer:

General
Field
Observation:

Geotechnical
Inspection:
(L.S.):

Construction
Staking: (L.S.):

Clerical &
Admin:

Hourly
Sub Task
Sub Total
Tasks: Rate: $130 Hourly Rate: Hourly Rate: Rate: $60
$115 $110
TASK 4 -
Construction
Closeout
Activities

4.1 -
Contract
Closeout

4.2 - Project
As-Built
Drawings

4.3 - Final
Payment,
Final Report
of
16 12
12 9
9 6
$5,060
$3,390
16 9 $4,490
Expenditure
Checklist

4.4 - Audit
Support T & M AS NEEDED (Cost TBD)
Task 4
Subtotals: $8,140 $3,900 $0 $0
$127,600
$0 $0 $900 $12,940
Total: $104,710 $37,700 $29,440 $18,040 $8,500 $20,520 $346,510 Notes:

A. See attached Geotechnical proposal.
10 DocuSign Envelope ID: D079F3E8-67BD-4FFD-AEF8-32AE7E9CC840 (RFQ 739-21) ON CALL CM & INSPECTION
August 28, 2021
RE: FEE RATE - ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE TERM OF JULY 2021 TO JUNE 2023
We appreciate to have been selected as part of the City’s construction management and inspection team. DMR Team, Inc. (DMR), is pleased to submit our consulting team’s fee rate below as requested.

Function Hourly Rate
$185.00 Resident Engineer/
Program Manager
Office Engineer $130.00
Assistant Office Engineer $115.00
Concrete, Masonry, Rebar,
Epoxy, Anchor Bolt, Wood
Framing Inspections
Structural steel, Deputy
Welding, Erection, Bolting,
Plant Fabrication
$120.00
$120.00
Inspections
General Field Observation
Geotechnical, Soils &
Material Testing
$110.00
Cost + 10% Admin Fee
(See Attached Sladden Engineering Fee Rate)
Clerical & Admin $60.00
Our team of professionals stands ready and eager to assist the City of Lancaster with its construction management needs. Should you have any questions, please don’t hesitate to contact the undersigned.

Respectfully,
Sam Talebian
Sam Talebian, PE, MSCE, A-Lic. Engineering Contractor
President
9536 Topanga Canyon Blvd.

Chatsworth, CA 91311
(310) 384-5575
DocuSign Envelope ID: D079F3E8-67BD-4FFD-AEF8-32AE7E9CC840 Sladden Engineering
45090 Golf Center Parkway, Suite F, Indio, California 92201 (760) 863-0713 6782 Stanton Avenue, Suite C, Buena Park, CA 90621 (714) 523-0952 450 Egan Avenue, Beaumont, CA 92223 (951) 845-7743 Fax (951) 845-8863 www.sladdenengineering.com
2021 SCHEDULE OF FEES

GENERAL SCOPE OF SERVICES
Sladden Engineering provides professional services in the field of soil mechanics, geology, foundation design and earthwork engineering in accordance with generally accepted practices at the time of service. No warranty, either expressed or implied, is granted as a part of the performance of our work. Sladden Engineering does not provide services related to construction safety and shall be held harmless from any liability related to safety issues.

In the event that the client requests termination of work prior to completion, we reserve the right to complete (at the client's expense) any analysis or testing considered necessary to complete our records and protect our professional reputation.

PROFESSIONAL SERVICES
Principal Engineer/Geologist ......................................................................... $200.00 per hour Principal Engineer/Geologist (Expert Witness) ............................................. $300.00 per hour Project Engineer/Geologist ........................................................................... $150.00 per hour Staff Engineer/Geologist ................................................................................ $120.00 per hour

TESTING AND INSPECTION SERVICES
Soil Technician ............................................................................................... $95.00 per hour Senior Soil Technician ................................................................................. $100.00 per hour Soil Technician – Prevailing Wage ............................................................... $115.00 per hour Deputy Grading Inspector ............................................................................... $99.00 per hour Special Inspection ............................................................................................ $95.00 per hour Special Inspection – Prevailing Wage ........................................................... $120.00 per hour Administration/Secretarial ................................................................................ $75.00 per hour Report Preparation ......................................................................................... $95.00 per hour Travel Time ..................................................................................................... $95.00 per hour TESTING AND INSPECTION SERVICES (NIGHTS* AND WEEKENDS)
Soil Technician ................................................................................................ $142.50 per hour Soil Technician – Prevailing Wage ................................................................. $172.50 per hour Special Inspection .......................................................................................... $142.50 per hour Special Inspection – Prevailing Wage............................................................. $180.00 per hour Deputy Grading Inspector ............................................................................. $148.50 per hour Travel Time ................................................................................................... $142.50 per hour *5:00PM – 7:00AM
** Sunday and Holidays Double Time
Minimum Charges: A minimum of two hours will be charged for field testing and show up time even if no testing is performed. Reimbursable expenses incurred will be billed at cost plus 15%.

CancellationCharges: A minimum of four hours at the applicable billing rate will be charged for cancellations received within 12 hours of scheduled testing/inspection.

Prices are subject to change without notice.

Any increase to the Statewide general prevailing wage determination will be added to the above listed prevailing wage rate.
● Indio ● Beaumont ● Buena Park 2021-Schedule of Fees rev 20.4 DocuSign Envelope ID: D079F3E8-67BD-4FFD-AEF8-32AE7E9CC840 Sladden Engineering

LABORATORY TESTING (ASTM / CALTRANS) & FIELD SERVICES
Maximum Density/Optimum Moisture (ASTM 1557 - Method A) ................... $150.00 per test Maximum Density/Optimum Moisture (ASTM 1557 - Method C) ................... $175.00 per test Maximum Density/Optimum Moisture (California Impact) ............................. $175.00 per test Maximum Density/Theoretical (Reis Method) ................................................ $125.00 per test Sieve Analysis (without 200 wash) ............................................................... $100.00 per test Sieve Analysis (with 200 wash) ..................................................................... $120.00 per test Expansion Index (UBC 18-2) ......................................................................... $135.00 per test R-Value Determination ................................................................................... $275.00 per test Sand Equivalent (Average of three) ............................................................... $110.00 per test Liquid Limit .....................................................................................................$75.00 per test Plastic Limit ....................................................................................................$75.00 per test Plasticity Index (Liquid limit & Plastic limit) ................................................... $140.00 per test Direct Shear Test .......................................................................................... $225.00 per test Marshall Max A/C/HVEEM Max ..................................................................... $180.00 per test Soluble Sulfate Content Determination ..........................................................$60.00 per test Resistivity Testing ............................................................................................$85.00 per test Corrosion Series Determination ..................................................................... $160.00 per test Asphalt Extraction Gradation ......................................................................... $185.00 per test Concrete, Grout, Mortar Compression Tests……………………………………$35.00 per test Core and Shotcrete Compression Tests ........................................................$35.00 per test Lab Technician Sample Preparation ............................................................. $95.00 per hour Excavator with Operator ................................................................................. $150.00 per hour ● Indio ● Beaumont ● Buena Park 2021-Schedule of Fees rev 20.4 On-Call Construction Management Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 3-B, Page 1 of 1
EXHIBIT 3-B: FEE SCHEDULE*
TASK
NO.

EST UNIT
QTY
UNIT
PRICE$
TOTAL
DESCRIPTION PRICE$

1. Preparation and Submittal of the
revised Quality Assurance Plan (QAP)
including the projects specifice Source
Inspection Quality Management Plan
(SIQMP)

2. Implementation and Inspection
Requirements of the SIQMP for the
Avenue J Project.
1 1
LS
LS
$12,000.00 $12,000.00
$188,000.00 $188,000.00
TOTAL COST NOT TO EXCEED $200,000.00
TOTAL COST AMOUNT WRITTEN IN Two Hundred Thousand Dollars *Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Construction Management and Inspection Services as required in Exhibit 1-B. No separate payments shall be made for hourly rates, minimums, travel/mileage, subconsultants, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive. ** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure.

On-Call Construction Management Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 3-C, Page 1 of 1
EXHIBIT 3-B: FEE SCHEDULE*
TASK
NO.

EST UNIT
QTY
UNIT
PRICE$
TOTAL
DESCRIPTION PRICE$

1. Continued Construction Management
Services

2. Continued Construction Inspection
Services

3. Continued Construction Closeout
Activities

4. Continued Implementation and
Inspection Requirements of the
SIQMP for the Avenue J Project.
1 1
1 1
LS
LS
LS
LS
$56,595.00 $56,595.00
$174,720.00 $174,720.00
$12,940.00 $12,940.00
$150,000.00 $150,000.00
TOTAL COST NOT TO EXCEED $394,255.00
TOTAL COST AMOUNT WRITTEN IN Three Hundred Ninety-Four Thousand Two Hundred Fifty-Five Dollars
*Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Construction Management and Inspection Services as required in Exhibit 1-B. No separate payments shall be made for hourly rates, minimums, travel/mileage, subconsultants, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on Exhibit 3 shall be all-inclusive. ** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure.

On-Call Construction Management Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 3-D, Page 1 of 1
EXHIBIT 3-D: FEE SCHEDULE*
TASK
NO.

EST UNIT
QTY
UNIT
PRICE$
TOTAL
DESCRIPTION PRICE$

1. Continued Construction Management
Services

2. Continued Construction Inspection
Services

3. Continued Construction Closeout
Activities

4. Continued Implementation and
Inspection Requirements of the
SIQMP for the Avenue J Project.
1 1
1 1
LS
LS
LS
LS
$89,755.00 $89,755.00
$245,775.00 $245,775.00
$32,175.00 $32,175.00
$240,000.00 $240,000.00
TOTAL COST NOT TO EXCEED $607,705.00
TOTAL COST AMOUNT WRITTEN IN Six Hundred Seven Thousand Seven Hundred Five Dollars
*Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Construction Management and Inspection Services as required in Exhibit 1-D. No separate payments shall be made for hourly rates, minimums, travel/mileage, subconsultants, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on Exhibit 3 shall be all-inclusive. ** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. (RFQ 739-21) ON CALL CM & INSPECTION
March 14, 2025
RE: FEE RATE - EXTENSION OF CM & I, AND SOURCE INSPECTION BUDGET PWCP 20-005, Ave J Interchange Improvements Project
As requested, please find the following budget extension request for Construction Management and Inspection, as well as source inspection. The proposed budgets are based on the projected construction completion time of December 30, 2025.

The current CM & I budget for DMR, and source inspection for our subcontractor Earth Systems, was established based on revised completion time of March 15, 2025. Discovery of the proposed storm drain system profile conflict with the existing utilities has required modifications to the project design that is expected to push the completion time to December 30, 2025.The projected budget amendment required to take the project through the completion time of December 30, 2025, is shown below. In our projection we have forecasted Earth System utilization for source and specialty inspection to finish by November 30, 2025.
(RFQ 739-21) ON CALL CM & INSPECTION
Resident
Engineer
/
Program
Manager
: Hourly
Rate:

Office
Enginee
r
: Hourly
Rate:
$130
General Field
Observation:

Hourly Rate:
$110
Clerical &
Admin:

Hourly
Rate:

Sub Total
Tasks: $60
$185
Task 2: -
Construction
Management
Services

2.2 -
Communications and
Correspondence
60 45
60 25
30 15
15 20
30 $15,250
$13,425
$14,850

2.3 - Project Changes and
Construction Change
Order Management

2.4 - Monthly
Construction
Progress Reports

2.5 - Schedule Monitoring
30 30
15 15
8 8
$7,980

2.6 - Cost Monitoring $7,980

2.7 -
Progress/Coordination
Meetings
45 22
30 12
30 $14,025
$5,630

2.10 - Submittal
Management and
Review

2.11 - Request for
Information (RFI)
Management and Review
35 30 4 $10,615
Task 2 Subtotals: $60,495 $22,360 $0 $6,900 $89,755.00
(RFQ 739-21) ON CALL CM & INSPECTION
Tasks: Resident
Engineer/
Program
Office
Engineer:

Hourly
Rate:

General Field
Observation:

Hourly Rate:
$110
Clerical &
Admin:

Hourly
Rate:

Subtotal
Manager: Hourly
Rate:
$185
$130 $60
TASK 3 -
Construction
Inspection
Services

3.1 - Inspection
and
Documentation

3.3 - Review
and Maintain”
As Constructed
Schedule”

3.4 - Maintain
Photographic
and Video
Records of
Construction
Progress
55 45
30 1620 $194,225
50 25 $14,650
70 80 25 $24,850

3.5 - Review
and Maintain
“As Built” 30 50 $12,050
Drawings
Task 3
Subtotals: $37,925 $26,650 $178,200 $3,000 $245,775.00
(RFQ 739-21) ON CALL CM & INSPECTION
Resident
Engineer/
Program
Manager:

Hourly Rate:
$185
Office
Engineer:

Hourly
Rate:

General Field Clerical Sub Total
Observation:

Hourly Rate:
$110
&
Admin:

Hourly
Rate:
$60
Tasks:
$130
TASK 4 -
Construction
Closeout
Activities

4.1 -
Contract
Closeout

4.2 - Project
As-Built
40 25
25 15
15 $11,550
$6,575
Drawings

4.3 - Final
Payment,
Final Report
of
Expenditure
Checklist

4.4 - Audit
Support
50 30 15 $14,050
$32,175 Task 4
Subtotals: $21,275 $9,100 $0 $1,800
Total DMR: $ 367,705
Specialty&
Source
Inspection
Total Earth
Systems
T & M AS NEEDED, forecasted for 8 months at $30,000 based on the average level of effort utilized so far $240,000 $240,000
GRAND TOTAL $607,705.00
Our team of professionals stands ready and eager to assist the City of Lancaster with its construction management needs. Should you have any questions, please don’t hesitate to contact the undersigned.

Respectfully,
Sam Talebian, PE, MSCE, A & B-Lic. Contractor
President
9536 Topanga Canyon Blvd.

Chatsworth, CA 91311
(310) 384-5575
For use with RFPs, Licenses & Permits
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Lancaster City Council Members are listed at:
https://www.cityoflancasterca.org/government/city-officials/city-council-copy Current Planning Commissioners are listed at:
https://www.cityoflancasterca.org/government/commissions-appointments/planning Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Lancaster City Council Member or other city official in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s)/city official(s):

NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded) Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member (s) from participating in any actions related to your proposal or application. _________________ _____________________________
Date Signature of authorized individual
_____________________________
Company/Applicant Name
Kimley-Horn and Associates, Inc.

February 25, 2025 Alyssa S. Phaneuf, V.P.

Levine_Act_CCSR_jr

LEVINE ACT DISCLOSURE
General Form – PW Staff Report
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster oႈcial from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve ıĺĲťēŜϙċĺīīĺſĖĲČϙťēôϙîÍťôϙÍϙƱĲÍīϙîôèĖŜĖĺĲϙĖŜϙŘôĲîôŘôî. The Levine Act also requires a Lancaster City oႈcial who has received such a contribution to disclose the contribution on the record of the proceeding. x Current Lancaster City Council Members are listed at:
ēťťŕŜϡϯϯſſſϟèĖťƅĺƲÍĲèÍŜťôŘèÍϟĺŘČϯČĺŽôŘĲıôĲťϯèĖťƅ-oႈcials/city-council-copy x Current Planning Commissioners are listed at:
ēťťŕŜϡϯϯſſſϟèĖťƅĺƲÍĲèÍŜťôŘèÍϟĺŘČϯČĺŽôŘĲıôĲťϯèĺııĖŜŜĖĺĲŜ-appointments/planning Proposers are responsible for accessing the above links to review the names prior to answering the following questions:

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Lancaster City Council Member or other City oႈcial in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
܆ NO
܆ YES If yes, please identify the Council Member(s)/City official(s):
_____________________________________________________________________________

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Lancaster City Council Member or other city oႈcial in the 12 months following any Council action related to your proposal or application?
܆ NO
܆ YES If yes, please identify the Council Member(s)/City official(s):
_____________________________________________________________________________ Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude ťēôϙ ĖîôĲťĖƱôîϙ
ĺŪĲèĖīϙ aôıæôŘϼŜϽϙ ċŘĺıϙ ŕÍŘťĖèĖŕÍťĖĲČϙ ĖĲϙ ÍĲƅϙ ÍèťĖĺĲŜϙ ŘôīÍťôîϙ ťĺϙ ƅĺŪŘϙ proposal or application.
_________________________ __________________________________________________________

DATE SIGNATURE OF AUTHORIZED INDIVIDUAL
__________________________________________________________

COMPANY / APPLICANT NAME
______________________________________ 1/2/25
DMR TEAM INC./ Sam Talebian
✔
✔

STAFF REPORT
City of Lancaster
CC 8
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Acceptance of Public Works Construction Project No. 23-008 – Mariposa Park Renovation (Phase I)
Recommendation:

Accept the work constructed by R Brothers, Inc., for Public Works Construction Project (PWCP) No. 23-008, Mariposa Park Renovation (Phase I), and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).

G.C. Section 84308: No
Fiscal Impact:
$3,593,243.42, (including 20% contingency), was awarded based on the original contract. There were ten (10) Contract Change Orders for this project totaling ($71,523.19) which brought the contract cost from $2,994,369.52 to $2,922,846.33. Sufficient funds were available in Capital Improvement Budget project string CP11BS039.CONST, GL Account 31049900.8000.

Background:

Mariposa Park is located at 45755 Fig Avenue, Lancaster, CA 93534, within a densely populated area, and is surrounded by established residential neighborhoods, an elementary school, and industrial businesses. The Mariposa Park Improvements project focused on increasing Americans with Disability Act (ADA) accessibility within the park and created renovated amenities to improve and expand community resources based on community input.

Park improvements included:
• Replacing existing playground equipment and flooring to provide a fully inclusive playground; and installing a drainage system under the playground. • Replacing interior asphalt and concrete pathways, landscape and irrigation, flagpole, picnic ramada, benches, picnic tables, including constructing five (5) new ADA accessible picnic areas and installing one (1) new ADA accessible drinking fountain. • Repairing and painting perimeter fence and installing newly branded park wayfinding signage.

The City completed an Environmental Review Record (ERR) for construction activity subject to 24 CFR Part 58.38 in accordance with recordkeeping requirements for The U.S. Department of Housing and Urban Development (HUD) program, and compliance with the National Environmental Protection Act (NEPA) for Federally funded projects.

Per Section 2.2 of the Existing Community Workforce Agreement (CWA), this project was subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions. The PWCP 23-008 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent were submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurred later.

Construction of the project has been completed to the satisfaction of the Director of Public Works.

The project was substantially completed on February 3, 2025, which was within the time permitted by the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Director of Public Works.

The total contract cost is $2,922,846.33.

AK/js
Attachment:

Notice of Completion
RECORDING REQUESTED BY:

CITY OF LANCASTER
WHEN RECORDED MAIL TO:

CITY OF LANCASTER

CITY CLERK DEPARTMENT
44933 N. FERN AVENUE
LANCASTER, CA 93534

SPACE ABOVE THIS LINE FOR RECORDER'S USE
This document is exempt from payment of a recording fee pursuant to government Code Section 6103 and 27383.

NOTICE OF COMPLETION OF

PUBLIC IMPROVEMENT AND WORK
NOTICE IS HEREBY GIVEN:

1. The City of Lancaster, Los Angeles County, State of California, is the owner on file of a certain public improvement known as:

Public Works Construction Project No. PWCP 23-008 – Mariposa Park Renovation (Phase I)

2. The address of said owner is 44933 Fern Avenue, Lancaster, California 93534. The location of said public improvement is as follows: 45755 Fig Avenue, Lancaster, CA 93534.

3. On December 1, 2023, a contract was entered into with R Brothers, Inc. for the construction, installation, and completion of the above-described public improvement and work and filed for record in the office of the City Clerk of the City of Lancaster.

4. The work was completed on February 3, 2025, by said company according to the plans and specifications and to the satisfaction of the Director of Public Works and was accepted by the City on May 13, 2025. Philadelphia Indemnity Insurance Company was surety for the bond upon said contract and given by said company as required by law.

ATTEST:

ANDREA ALEXANDER
City Clerk
City of Lancaster
DATED this _____ day of _____________, 20__

CITY OF LANCASTER
BY:

MARISSA DIAZ
Director – Public Works
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

DATE SIGNATURE

PLACE OF EXECUTION

Page 1 of 1 ends

01/02/2025

STAFF REPORT
City of Lancaster
CC 9
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Award of Bid and Task Order for Multi-Year Professional Services (Service Group Category 16 - Labor Compliance) - Public Works Construction Project (PWCP) 24-002 - Systemic Commercial Driveway Modification HSIPSL - 5419(060) Recommendations:

1. Award PWCP 24-002, Systemic Commercial Driveway Modification, to Chrisp Company of Bloomington, California, in the amount of $197,677.50 plus a 20% contingency, to restrict and prohibit left turns at seven distinct locations; and authorize the City Manager, or his designee, to sign all documents in accordance with California Public Contract Code Section 22038(b).

2. Find the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on December 30, 2022.

3. Authorize Task Order expenditure amount of $2,470.97, plus a 5% contingency for labor compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 - Labor Compliance.

G.C. Section 84308: No
Fiscal Impact:
$239,807.52 (including 20% construction contract contingency and 5% labor compliance contingency). Sufficient funds are available in Capital Improvements Budget in project string CP 16ST034.CONST, GL Accounts 21749900.8000, 23049900.8000, and 41449900.8000.

Background:

The proposed project is funded by the State of California, Department of Transportation (Caltrans) approved Highway Safety Improvement Program (HSIP) Cycle 10 funding and local matching funds. This project will systematically restrict and prohibit left turns at the seven distinct locations listed below:
• Valley Central Way, 550 ± feet north of Avenue J
• Valley Central Way, 420 ± feet north of Central Court • Valley Central Way, 900 ± feet south of Lancaster Boulevard • Avenue K, 350 ± feet west of Challenger Way
• Challenger Way, 400 ± feet south of Avenue J
• 10th Street West, from Avenue K to 350 ± feet north
• Avenue K, from 10th Street West to 440 ± feet east
City staff met with individual business owners on site the week of April 7, 2025, and provided a flier with information on the project and a Quick Response (QR) code to access the virtual public meetings. City staff hosted three virtual public meetings between April 21, 2025, and April 24, 2025, to inform the public of the proposed changes. The virtual meetings were all recorded and were made readily available online.

Per Section 2.2 of the Existing Community Workforce Agreement, (CWA), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions. The PWCP 24-002 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, 48 hours prior to commencement of work, or within 48 hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.

On December 19, 2024, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 24- 002 via PlanetBids. Chrisp Company was the lowest responsive responsible bidder. The bid results are shown below.

Contractor City Bid Amounts

1. Chrisp Company Bloomington, CA $ 197,677.50

2. Superior Pavement Markings, Inc Beaumont, CA $ 315,175.00 Engineer's Estimate $ 172,850.00
On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for various Service Group Categories with the consulting firms recommended by staff to be prequalified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects. Proposals will be requested from those prequalified under Service Group Category (SGC) 16 – Labor Compliance, and a task order will be executed with one of the following firms:
• Cumming Management Group, Inc.
• Golden State Labor Compliance, LLC
• Perceptive Enterprises, Inc.

AS:AK/js
Attachment:

Vicinity Map

CITY OF LANCASTER
PWCP 24-002 – Systemic Commercial Driveway Modification For use with Licenses, Permits, POs, and RFPs
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

STAFF REPORT
City of Lancaster
CC 10
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Site Plan Review (SPR) No. 20-02 - Acceptance of Improvements (Water) Recommendation:

Approve the completed water system installed by the developer for the following project:

Project Location/Owner
Site Plan Review No. 20-02 Southwest Corner 27th Street West and Avenue K-12 Owner: The Emerald 2020, LP
G.C. Section 84308: No
Fiscal Impact:

None. These improvements are not maintained by the City.

Background:

Water system improvements are approved by the City in order to exonerate the Developer’s Undertaking Agreement and release improvement securities. The water system for this project has been constructed and completed to the satisfaction of the local water purveyor, Los Angeles County Waterworks District 40-04, Antelope Valley, and was constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory by the Director of Public Works.

SC:kc
Attachment:

Vicinity Map
Vicinity Map
SPR 20-02
For use with Licenses, Permits, POs, and RFPs
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

Docusign Envelope ID: AEF2446C-7FBC-49C3-9177-CEA67A7C365E

STAFF REPORT
City of Lancaster
CC 11
05/13/25
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Sonya Patterson, Parks, Arts, Recreation, and Community Services Director Subject: Outdoor Recreation Legacy Partnership (ORLP) Grant Application Local Funding Commitment
Recommendation:

A. Allocation commitment of $2,350,000 in matching local funds to the ORLP Grant upon award for the Webber Pool and Jane Reynolds Park Improvement Project.

B. Authorize the City Manager, or his designee, to execute all contracts and associated documents, including, but not limited to, a Letter of Commitment committing up to $2,350,000 in matching funds, subject to City Attorney approval.

G.C. Section 84308: N/A
Fiscal Impact:

None at this time. Upon successful grant award the City will be required to allocate $2,350,000 in local funds as a match for the ORLP Round 8 funds.

Background:

The Webber Pool and Jane Reynolds Park Improvement Project addresses the need for enhanced recreational amenities in Lancaster. A key component of this initiative is the reconstruction of the currently non-functional Webber Pool, including new service equipment and repairs to the pool building and vandalized restroom facilities. The project also features new water play elements with the development of a new splash pad area, responding directly to community requests for aquatic features.

Beyond water features, the project scope includes a new walking and exercise path around the pool, picnic tables, improved park lighting, and landscaping with drought-tolerant and native plants for enhanced environmental sustainability. An underground stormwater capture and smart irrigation systems will improve water efficiency.

The community has strongly advocated for the reopening of Webber Pool and adding a walking path, both of which are central to this revitalization effort.

The City is actively pursuing grant funding through the nationally competitive Outdoor Recreation Legacy Partnership (ORLP) program to support these vital improvements in an economically disadvantaged urban area with limited access to outdoor recreation. The ORLP program, funded through the Land and Water Conservation Fund, is a nationally competitive grant program that aims to assist with limited access to outdoor recreation. This program provides funding for the acquisition, development, and/or substantial renovation of public parks and outdoor recreation spaces.

Staff is pleased to report two significant developments regarding the Webber Pool and Jane Reynolds Park Improvement Project:
➢ Advancement in ORLP Application Process: We have received notification from the Office of Grants and Local Services (OGALS) that the City of Lancaster's application for the Webber Pool and Jane Reynolds Park Improvements has been selected to move forward to the Federal Application process. This is a significant achievement, as the ORLP program received a record number of applications this cycle. Our project will now compete on a national level for ORLP funding.
➢ Commitment of Local Funding: The City of Lancaster, through this council action, is committing $2.35 million in funding from its budget through discretionary general funds to support the ORLP Round 8 application for the Webber Pool and Jane Reynolds Park improvements. If selected for the grant award, this fifty percent committed match demonstrates the City's strong commitment to this project and will significantly strengthen our grant application.

Attachment:

1. Required Match Share Letter of Secured Contributions of Matching Share SP:AC
R. REX PARRIS RAJ MALHI

MAYOR COUNCILMEMBER

MARVIN CRIST LAUREN HUGHES-LESLIE

VICE MAYOR COUNCILMEMBER

KEN MANN TROLIS NIEBLA

COUNCILMEMBER CITY MANAGER
44933 Fern Avenue
Lancaster, CA 93534
661.723.6000
cityoflancasterca.gov
May 13, 2025
National Park Service
Subject: ORLP – Letter of Commitment of Secured Contributions/Matching Share To Whom It May Concern:

May this letter confirm that the City of Lancaster, upon successful grant award, will commit $2,350,000 (the grant-required 50% match) in funding from its budget through local discretionary funds for the support of Webber Pool and Jane Reynolds Park Improvements.

The City and its leadership are dedicated to supporting this project.

Sincerely,
Sonya Patterson Trolis Niebla
Director City Manager
City of Lancaster City of Lancaster
[email protected] [email protected]

STAFF REPORT
City of Lancaster
CC 12
05/13/25
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Sonya Patterson, Parks, Arts, Recreation, and Community Services Director Subject: T-Mobile Cell Tower Site LA56XC941 Lease Agreement First Amendment Recommendation:

1. Approve first amendment to the T-Mobile/Sprint PCS12 TC Assets, LLC, A Delaware limited liability company, at Rawley Duntley Park, 3334 West Ave. K, Lancaster CA 93534, also known as site # LA56XC94.

2. Authorize City Manager, or his designee, to sign all agreements and associated documents.

G.C. Section 84308: No
Fiscal Impact:

9.27% increase to revenue (10160000.4723) will go into effect on October 28, 2027. The current monthly lease revenue of $1,820.29 will increase to $1,989.08 with an escalation of up to 15% per term (3% annually).

Background:

The original lease agreement between Sprint PCS Assets, L.L.C. and the City of Lancaster for the operation of a wireless communications cell tower at Rawley Duntley Park was executed on October 28, 2002. The initial lease term of five years has been extended several times, and the current agreement is set to expire on October 27, 2027.

To ensure the continued operation of the cell tower, the City is amicable to this first amendment to the agreement that will go into effect on October 28, 2027. The key terms of the proposed amendment include:
• Rent Increase: The monthly rent will increase from $1,820.29to $1,989.08, with an annual escalation of 3% (15% per term).
• Transferability: The City may assign the agreement in the event of a sale or transfer of the property.
• Insurance and Taxes: Sprint will continue to be responsible for procuring and maintaining insurance and paying real property taxes, assessments, and deferred taxes.

By approving this amendment, the City can maintain a long-term relationship with the cell tower company.

Attachment:

First Amendment to Communications Site Lease Agreement
Levine Act Disclosure
SP:AC
1 TMO / Sprint Site ID: LA56XC941/SV80392A
5/21/2021
TMO / Sprint Lease ID: 1538931
FIRST AMENDMENT TO COMMUNICATIONS SITE LEASE AGREEMENT (GROUND) This First Amendment to Communications Site Lease Agreement (Ground) (the “First Amendment”) is effective as of the last signature below (the “Effective Date”), by and between The City of Lancaster, a municipal corporation (“Lessor”), and T‐Mobile West LLC, a Delaware limited liability company (“Lessee”) (each a “Party”, or collectively, the “Parties”).

Lessor and Lessee entered into that certain Communications Site Lease Agreement (Ground) dated October 28, 2002, (the “Agreement”) regarding the leased premises (“Premises”) located at 3295 W Avenue K, Lancaster, CA 93536 (the “Property”).

For good and valuable consideration, Lessor and Lessee agree as follows:

1. At the expiration of the Agreement, the term of the Agreement will automatically be extended for five (5) additional and successive five (5) year terms (each a “Renewal Term”), provided that Lessee may elect not to renew by providing Lessor at least thirty (30) days' notice prior to the expiration of the current term or the then current Renewal Term.

2. At the commencement of the first Renewal Term, provided for in this First Amendment, Lessee shall pay Lessor One Thousand Nine Hundred Eighty‐Nine and 08/100 Dollars ($1,989.08) per month as Rent, partial calendar month to be prorated in advance, by the fifth (5th) day of each calendar month. As of the date of this First Amendment, the escalation set forth in the Lease shall terminate and the Rent will escalate by 15% on the first day of each Renewal Term. Tenant shall pay Landlord any outstanding Rent due as of the Effective Date within sixty (60) days of the Effective Date. Where duplicate Rent would occur, a credit shall be taken by Lessee for any prepayment of duplicate Rent by Lessee.

3. Lessor consents to allow Lessee to complete upgrades and additions of the Antenna Facilities on the Premises for no additional consideration, in compliance with required permits.

4. Lessor shall only have the right to assign and transfer this Agreement pursuant to a sale or transfer of ownership of the Property. Upon Lessee’s receipt of written verification of a sale or transfer of the Property, (a) Lessor shall be relieved of all liabilities and obligations and (b) Lessee shall look solely to the new owner for performance under this Agreement. Lessor shall not attempt to assign or otherwise transfer this Agreement separate from a sale or transfer of ownership of the Property (“the “Severance Transaction”), without the prior written consent of Lessee, which consent may be withheld or conditioned in Lessee’s sole discretion. If Lessee consents to a Severance Transaction, Lessor and its successors and assigns shall remain jointly and severally responsible for the performance of all duties and obligations of Lessor under this Agreement.

TMO Signatory Level: L07,SL07
NLG-110611
2 TMO / Sprint Site ID: LA56XC941/SV80392A
5/21/2021
TMO / Sprint Lease ID: 1538931

5. All notices, requests, demands and other communications shall be in writing and shall be deemed to have been delivered upon receipt or refusal to accept delivery, and are effective only when deposited into the U.S. certified mail, return receipt requested, or when sent via a nationally recognized courier to the addresses set forth below. Lessor or Lessee may from time to time designate any other address for this purpose by providing written notice to the other Party.

If to Lessee:

T‐Mobile USA, Inc.
12920 SE 38th Street
Bellevue, WA 98006
Attn: Lease Compliance /
LA56XC941/SV80392A
If to Lessor:

The City of Lancaster
44933 Fern Avenue
Lancaster, CA, 92534
Attn: City Manager

6. Insurance.

A. The Lessee at its expense, shall maintain in effect at all times during the term of this Agreement the following coverage and limits of insurance, which shall be maintained with insurers listed “A‐, VIII” or better in the Best’s Key Rating Guide:

Commercial General Liability
Each Occurrence $2,000,000
Per Project General Aggregate $5,000,000
Including Products/Completed Operations; Contractual Liability/claims arising from Lessee’s Independent Contractors; Property Damage and Bodily injury (Coverage shall be at least as broad as ISO form CG2010 and CG2037 combined, or an equivalent providing ongoing and completed operations)
B. For claims arising out of Lessee’s operations, negligent acts or willful misconduct, commercial general liability insurance shall be primary and non‐contributory as respects the City insured entities. Any insurance or self‐insurance maintained by the City insured entities shall be in excess of the Lessee’s insurance and shall not contribute with it.

C. Lessee shall furnish the City with Certificates of Insurance and with endorsements effecting coverage required by this Agreement.

TMO Signatory Level: L07,SL07
NLG-110611
3 TMO / Sprint Site ID: LA56XC941/SV80392A 5/21/2021
TMO / Sprint Lease ID: 1538931
D. Lessee will provide notice and agree that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after 30 days’ prior written notice (10 days’ written notice for non‐payment) to the City of Lancaster.

E. The additional insureds included in the foregoing commercial general liability policy shall include: the City of Lancaster, its elected officials, officers, employees and volunteers are included as additional insureds on the policy, but only insofar as the Lessee’s operations under this contract are concerned.

F. The City of Lancaster, 44933 Fern Avenue, Lancaster, California 93534 shall be Certificate Holder.

7. Any charges payable under the Agreement other than Rent shall be billed by Lessor to Lessee within twelve (12) months from the date in which the charges were incurred or due; otherwise, the same shall be deemed time‐barred and be forever waived and released by Lessor.

8. Except as expressly set forth in this First Amendment, the Agreement otherwise is unmodified. To the extent any provision contained in this First Amendment conflicts with the terms of the Agreement, the terms and provisions of this First Amendment shall control. Each reference in the Agreement to itself shall be deemed also to refer to this First Amendment.

9. This First Amendment may be executed in duplicate counterparts, each of which will be deemed an original. Signed electronic, scanned, or facsimile copies of this First Amendment will legally bind the Parties to the same extent as originals.

10. Each of the Parties represents and warrants that it has the right, power, legal capacity and authority to enter into and perform its respective obligations under This First Amendment. Lessor represents and warrants to Lessee that the consent or approval of a third party has either been obtained or is not required with respect to the execution of First Amendment. If Lessor is represented by any property manager, broker or any other leasing agent (“Agent”), then (a) Lessor is solely is responsible for all commission, fees or other payment to Agent and (b) Lessor shall not impose any fees on Lessee to compensate or reimburse Lessor for the use of Agent, including any such commissions, fees or other payments arising from negotiating or entering into this First Amendment or any future amendment.

TMO Signatory Level: L07,SL07
NLG-110611
4 TMO / Sprint Site ID: LA56XC941/SV80392A 5/21/2021
TMO / Sprint Lease ID: 1538931

11. This First Amendment will be binding on and inure to the benefit of the Parties herein, their heirs, executors, administrators, successors‐in‐interest and assigns.

IN WITNESS, the Parties execute this First Amendment as of the Effective Date.

Lessor:

The City of Lancaster, a municipal corporation
By:

Print Name: Trolis Niebla
Title: City Manager
Date:

Lessee:

T‐Mobile West LLC, a Delaware limited liability
company
By:

Print Name: __________________________
Title: ________________________________
Date:

ATTEST:
________________________________
CITY CLERK
APPROVED AS TO FORM:
________________________________
CITY ATTORNEY
TMO Signatory Level: L07,SL07
NLG-110611

STAFF REPORT
City of Lancaster
CC 13
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director - PW City Engineering Subject: Final Map Approval – Parcel Map No. 84702 (Southeast Corner of William J Barnes Avenue and 47th Street West)
Recommendation:

Approve the map and accept the dedications as offered on Parcel Map No. 84702 located on the southeast corner of William J Barnes Avenue and 47th Street West; make findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1, and 66474.6 of the Subdivision Map Act; and instruct the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.

G.C. Section 84308: Yes
Fiscal Impact:

None.

Background:

On February 28, 2025, the City of Lancaster Community Development Department approved Administrative Tentative Parcel Map No. 84702 for the subdivision of land into two lots.

The Final Map is in substantial conformance with the approved Administrative Tentative Parcel Map No. 84702, has been examined by the City Surveyor, and is ready for Council approval. In addition, an Undertaking Agreement has been executed and improvement securities collected to guarantee the installation of improvements and monuments.

SC/EW/ak
Attachment:

Vicinity Map
P
AVE F
AVE F8
AVE G
AVE G8 50TH W 40TH W
AVE H 30TH W 47TH W 45TH W

E ANTELOPE VALLEY FWY
CITY OF LANCASTER PM 84702

VICINITY MAP
NTS WILLIAM J. BARNES AVE
Parcel Map No. 84702

VICINITY MAP
For use with Licenses, Permits, POs, and RFPs
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded) Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member (s) from participating in any actions related to your proposal or application. _________________ _____________________________
Date Signature of authorized individual
____________________________
Company/Applicant Name
x
Marvin Crist, Ken Mann, Lauren Hughes- Leslie Marvin Crist, Ken Mann, Lauren Hughes- Leslie x 03/14/2025
Ryan Duke,
Duke Engineering
Ryan Duke, Duke Engineering
Levine_Act_CCSR_jr

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Lancaster City Council Member or other City oႈcial in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
܆ NO
܆ YES If yes, please identify the Council Member(s)/City official(s):
_____________________________________________________________________________

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Lancaster City Council Member or other city oႈcial in the 12 months following any Council action related to your proposal or application?
܆ NO
܆ YES If yes, please identify the Council Member(s)/City official(s):
_____________________________________________________________________________ Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does, however, preclude ťēôϙ ĖîôĲťĖƱôîϙ
ĺŪĲèĖīϙ aôıæôŘϼŜϽϙ ċŘĺıϙ ŕÍŘťĖèĖŕÍťĖĲČϙ ĖĲϙ ÍĲƅϙ ÍèťĖĺĲŜϙ ŘôīÍťôîϙ ťĺϙ ƅĺŪŘϙ proposal or application.
_________________________
DATE
__________________________________________________________

SIGNATURE OF AUTHORIZED INDIVIDUAL
_________________________________

COMPANY / APPLICANT NAME
04/29/25
Nathaniel Hagedorn, Manager of NPD Management, LLC, Manager of NP Fox Field Building 1, LLC ✔
✔

STAFF REPORT
City of Lancaster
CC 14
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Trolis Niebla, City Manager
George N. Harris II, Senior Director/City Treasurer
Subject: Approve agreement between the Antelope Valley Fair Authority and the City of Lancaster.

Recommendation:

Approve a 4-year staffing agreement between the Antelope Valley Fair Authority (FAIR) and the City of Lancaster (CITY). Authorize the City Manager, or their designee, to execute all necessary and related documents.

G.C. Section 84308: No
Fiscal Impact:

The contract requires the FAIR to reimburse the City the full costs for a total of one full-time employee, plus 10% for administrative overhead. The estimated cost of the employee is $235,000. The employee will receive benefits equal to those of the current non-represented city of Lancaster staff. The employees will be enrolled in CalPERS at the expense of the FAIR. Total costs does not include a relative share of the City’s unfunded pension liability.

Background:

The Antelope Valley Fair Authority provides administrative services to the Antelope Valley Fair to include the operation of facilities for educational, entertainment and business needs as well as year-round community events for the public. The FAIR has requested to contract with the CITY for certain administrative and operations services.

The contract term with the City of Lancaster is an initial four years with an option to extend for an additional two years. Per the contract, the compensation terms are as follows:

A. The CITY may purchase materials and supplies, which will be reimbursed by the FAIR at the actual cost of the materials or supplies;
B. The FAIR shall pay the pro rata portion of the base salary and associated employment benefits for all time spent by Staff (as defined in Section 11) on FAIR matters as described in the Annual Budget.

C. The CITY agrees to provide the following products and services in the scope of this Agreement to the level used by the CITY in the scope of its regular business practices: financial, payroll, and HRIS systems as needed to provide human resource, staffing, and fiscal support. Where the FAIR has purchased and/or owns user licenses or enhancements or chooses to enhance any of these services beyond the level used by the CITY, the FAIR agrees to pay the costs for the enhancements and related maintenance.

D. Except as provided in Paragraph C above, the CITY may make available certain services or products for which they are the sole owner, or certain services or purchases from which both the CITY and FAIR derive relevant benefits. The CITY may assess a proportionate share of the purchase cost and/or service costs to the FAIR, not to exceed a proportionate amount based on the ratio of Full-Time Equivalents or any other relevant metric between both agencies at the end of the current fiscal year or period of software use.

E. If additional services are required or requested over and above the services described in Exhibit A or which exceed the Annual Budget, as amended, then such services and associated costs shall be provided when directed and approved by the FAIR Governing Board.

F. FAIR will further pay a charge to cover administrative overhead and compensate the CITY for the indirect costs of delivering the services described herein. Said charge will be calculated as 10% of the total billed each month for services and will be added to the invoice.

The services outlined in the service contract are listed below for reference:

The CITY OF LANCASTER agrees to hire and provide staff for the following position to serve in the existing capacity on behalf of the FAIR operations:

City of Lancaster
Title
City of
Lancaster
Employee
Group
FAIR
working Title
Starting Annual Salary Range Steps
1-6. (City of Lancaster: Effective July
1, 2025)
Manager 3000 Deputy Manager II $127,563.60 $133,941.60 $140,638.68 $147,670.44 $155,054.16 $162,806.76 The referenced salary will be used as the initial salary basis for the employees involved in the initial transition. Annually, THE CITY OF LANCASTER and the FAIR will amend or confirm the titles and organizational structure in concurrence with the annual budget process. The CITY OF LANCASTER will provide all benefits for the above-listed personnel as it does for all other CITY OF LANCASTER employees. As such, all listed positions will be subject to amendments and changes approved by the CITY OF LANCASTER governing body.

GH
Attachment:

FAIR – COL Agreement
1 | P a g e

AGREEMENT BETWEEN THE

ANTELOPE VALLEY FAIR AUTHORITY AND THE CITY OF

LANCASTER
This agreement (Agreement) is made between the ANTELOPE VALLEY FAIR AUTHORITY, a California joint powers authority(FAIR) AND THE CITY OF LANCASTER (CITY).

RECITALS
WHEREAS, pursuant to that certain Administrative Services Agreement dated January 1, 2012, FAIRprovides administrative services to the Antelope Valley Fair Authority, including operation of facilities for educational, entertainment and business needs as well as year-round community events for the public; and
WHEREAS, the FAIRagrees to contract from the CITY certain managerial services as described in Exhibit A (Services); and
WHEREAS, the CITY agrees to provide the Services consistent with all applicable laws and regulations pursuant to the provisions of this Agreement; and In consideration of the mutual covenants and conditions the FAIR and the CITY agree as follows:

TERMS AND CONDITIONS

1. PURPOSE
The purpose of this Agreement is for the FAIR to contract from the CITY certain administrative and operations services as FAIR and the CITY have determined are necessary and more particularly described in Exhibit A hereto.

2. TERM OF AGREEMENT
The term of this Agreement shall be for a period of four (4) years commencing on July 1, 2025 and ending on June 30, 2029, with an option to continue for two (2) more years under the same terms and conditions, unless earlier terminated, extended, or modified as provided herein.

3. SCOPE OF SERVICES
The CITY agrees to provide the human resource, staffing and fiscal administration, as specified in “Scope of Materials and Services” (Exhibit “A”), attached and incorporated by this reference (collectively, the “Services”). The CITY and FAIR will mutually agree upon an annual 2 | P a g e
budget for the Services based on a best estimate of the costs to provide such Services and historical data, which budget will be adopted by FAIR prior to the commencement of each fiscal year (“Annual Budget”). The Annual Budget for the fiscal year inclusive of ________________, ________, is attached hereto as Exhibit “B”. The Annual Budget will be subject to amendment in accordance with changes in the actual costs of goods and services provided by the CITY as described in Section 5(c). Exhibit A may be amended in whole or in part to reflect any changes or adjustments as directed by the actions of the governing bodies of the FAIR and/or the CITY .

For purposes of interpretation of the scope and nature of the Services, the governing order of document precedence shall be first Exhibit A and second the current fiscal year budget for the FAIR, as amended. For all subsequent fiscal years the annual budget will be effective July 1-June 30 of each year.

4. COMPENSATION
The CITY shall perform its obligations under this Agreement in accordance with the approved Annual Budget, as amended, each fiscal year during the term of this Agreement or until the termination or expiration of this Agreement. Compensation is based on the cost matrix as described below:

A. The CITY may purchase materials and supplies which will be reimbursed by the FAIR at the actual cost of the material or supplies;
B. The FAIR shall pay the pro rata portion of the base salary and associated employment benefits for all time spent by Staff (as defined in Section 11) on FAIR matters as described in the Annual Budget.

C. The CITY agrees to provide the following products and services in the scope of this Agreement to the level used by the CITY in the scope of its regular business practices:
financial, payroll, and HRIS systems as needed to provide human resource, staffing and fiscal support. Where the FAIR has purchased and/or owns user licenses or enhancements, or chooses to enhance any of these services beyond the level used by the CITY, the FAIR agrees to pay the costs for the enhancements and related maintenance.

D. Except as provided in Paragraph C above, the CITY may make available certain services or products for which they are the sole owner, or certain services or purchases from which both the CITY and FAIR derive relevant benefits. The CITY may assess a proportionate share of the purchase cost and/or service costs to the FAIR not to exceed a proportionate amount based on the ratio of Full-Time Equivalents or any other relevant use metric between both agencies at the end of current fiscal year or period of software use.

5. PAYMENT OF COSTS
On a monthly basis or as necessary, the CITY shall deliver to the FAIR an invoice for materials and services provided. The invoice shall include a description of the materials and services provided.

A. Payment for the costs of services and materials provided by the CITY to the FAIR pursuant to this Agreement shall be made at the direction of the FAIR Governing Board, according to the regular check approval process.

B. Professional services of CITY staff will be billed monthly at 1/12 of the contracted amount approved in the annual FAIR Budget as set forth in the line item, “Program Staff”.

C. Not less than quarterly, the CITY will reconcile the actual costs to deliver the Services against the estimates approved in the Annual Budget. If the actual cost to deliver the Services exceeds the estimate in the Annual Budget, then the CITY will be entitled to invoice FAIR for such excess cost. If the actual cost to deliver the Services is less than the estimate in the Annual Budget, then the CITY will credit FAIR for such cost saving. If an increase or decrease in actual cost is expected to continue for the remainder of the fiscal year, then the Annual Budget and the monthly billing will be modified accordingly, provided however, that with respect to increases in the Annual Budget, the CITY will cooperate with FAIR to find ways to mitigate such increases.

D. The FAIR shall pay the amount indicated on the invoice within forty-five (45) days of the date of the invoice. If the FAIR does not pay the amount indicated on the invoice with forty-five (45) days, interest may accrue on the unpaid amount at the legal rate of interest per annum or such rate as allowed by any subsequent amendment to California Law.

In the event the FAIR disputes an amount indicated on an invoice, such dispute shall be resolved in accordance with the conflict resolution procedures as set forth in Section 8 below. In the event of such a dispute, interest will accrue on only that part of the disputed amount which is determined to be due and owing to the CITY as provided in Section 4 above. In the event of a breach or termination of this Agreement, the CITY is entitled to payment for Services actually performed and materials actually provided as of the date of the breach or termination. In such event the CITY shall provide a final invoice as set forth above detailing the materials and services provided and hours expended for the period between the last date indicated on the previous invoice to the date of the breach or termination. The final invoice will include the cost of the CITY to transition all Dedicated Staff, as defined in Section 11, and for FAIR to assume all Personnel Costs as set forth in Section 11.

6. INDEMNITY AND LIABILITY
A. The FAIR and the CITY shall, to the extent authorized by law, indemnify and hold harmless each other, their agents and employees against all liabilities arising out of or connected with 4 | P a g e
the performance of this Agreement.

B. In the event litigation is threatened or commenced by a third party regarding negligent acts or omissions of the CITY, its officers, volunteers and authorized agents while performing services for the FAIR to which the FAIR becomes a party, the CITY shall retain and bear all litigation expenses (inclusive of attorneys’ fees and costs) of the FAIR engendered by such litigation.

C. In the event litigation is threatened or commenced by a third party regarding negligent acts or omissions of the FAIR, its officers, employees, volunteers and authorized agents while performing services for the CITY to which the CITY becomes a party, the FAIR shall retain and bear all litigation expenses (inclusive of attorneys’ fees and costs) of the CITY engendered by such litigation.

D. In addition to the defense and indemnity obligations set forth in Section 6.C., above, FAIR shall further defend, indemnify and hold the CITY harmless from and against any claim by any person or entity that the CITY is or has become a joint employer of one or more employees of the FAIR pursuant to this Agreement and/or provision of the services provided hereunder.

E. For the purposes of this section, negligent acts and omissions include, but are not limited to, the failure to lawfully perform the Services. Notwithstanding the foregoing the CITY staff will not be considered to be acting negligently if they properly carry out the rules, regulations, plans and policies adopted by FAIR. FAIR remains solely responsible for such rules, regulations, permit issuance, grant activities, plans and policies, as well as defending any third-party claim which challenges the enforceability and/or legality of same.

7. INSURANCE
Within thirty (30) days from the execution of this Agreement and for the term of this Agreement: the CITY will include the FAIR as an additional named insured on the CITY policies for workers’ compensation insurance, and employment practices insurance.

The FAIR shall obtain and maintain general liability insurance, property insurance, vehicle comprehensive and collision insurance, errors and omissions insurance, and other insurance as approved by the FAIR Governing Board at the expense of the FAIR.

In the event the FAIR directly obtains the services of officers and employees outside the scope of this Agreement the FAIR shall obtain and maintain workers’ compensation and employment practices insurance at the expense of the FAIR. Such additional insurance shall be obtained within thirty (30) days from the employment of officers or employees outside the scope ofthis Agreement. The FAIR will, as necessary, include theCITY as an additional named insured on such policies.

8. CONFLICT RESOLUTION
Conflicts regarding the terms, provisions, nature, scope, delivery, provision of specific services or materials, or arising as a result of the implementation of this Agreement shall be resolved in the following manner:
5 | P a g e
A. The chair of the Governing board of the FAIR (the “Chair”) or the Mayor of the CITY (the “Mayor”) shall contact the other, inform him or her of the nature and scope of the conflict and attempt to resolve the conflict.

B. If the Chair and Mayor cannot resolve the conflict by discussion, each shall place an item on the agenda of the next regularly scheduled meetings for their respective Governing Board/City Council, respectively, regarding the conflict and appointment of Governing Board/City Council members to a Conflict Resolution Committee.

C. The FAIR Governing Board and the City Council shall each appoint two (2) members to the Conflict Resolution Committee.

D. The Conflict Resolution committee shall schedule a meeting to occur within fifteen (15) days of the later of the FAIR or the CITY Governing Board/City Council meeting at which members were appointed to the Conflict Resolution Committee. The Conflict Resolution Committee shall have fifteen (15) days from the date of the first meeting of the committee to attempt to resolve the conflict.

E. If the Conflict Resolution Committee fails to resolve the conflict within the time stated above, the matter shall be submitted to non-binding arbitration by either Party. Each Party agrees to bear one-half (1/2) the cost of obtaining such non-binding arbitration.

An impartial arbitrator shall be selected by alternately striking from a list provided by the California State Mediation and Conciliation Service who shall hear the matter and render a decision.

F. If either of the Governing Board/City Council elects not to accept the decision of the arbitrator at its next regularly scheduled meeting or the arbitrator fails to resolve the matter, either the FAIR or the CITY may terminate this Agreement in accordance with the terms set forth herein
G. Each party reserves its rights and remedies to enforce the terms of this Agreement at law or in equity.

9. DUE DILIGENCE
Upon commencement of the term of this Agreement the CITY agrees to perform with due diligence the services specified herein.

10. EQUIPMENT
Equipment owned by the FAIR at the expiration or termination of this Agreement shall remain the property of the FAIR.

Equipment owned by the CITY prior to the expiration or termination of this Agreement but used in the performance of services under this Agreement shall remain the property of the CITY.

Equipment purchased and billed to the FAIR pursuant to the terms of this Agreement shall be the property of the FAIR.

The CITY agreesthat upon expiration or termination of this Agreement, any property of the 6 | P a g e
FAIRwhich is in the possession of the CITY shall be returned to the FAIRat a location designated by the FAIR within fifteen (15) days of the expiration or termination of this Agreement.

11. STAFF
The CITY will provide professional officers and employees of the CITY to perform the Services for FAIR pursuant to the terms of this Agreement. It is intended that the CITY will use both (a) existing CITY staff; and (b) staff which has been hired by the CITY solely to perform the Services (“Dedicated Staff”). All officers and employees of the CITY, including the Dedicated Staff, shall remain the officers and employees of the CITY. Notwithstanding the provisions of paragraph 4 above, the CITY shall remain solely responsible for the payment of all salaries and benefits, including but not limited to salary, health and dental benefits, employment related taxes and pension contributions (collectively, “Personnel Costs”), for its officers and employees when such officers and employees are performing the Services.

The duties which the officers and employees of the CITY may be required to perform for the FAIR pursuant to this Agreement shall conform to the job descriptions of such officers and employees in their duties with the CITY. For the purposes of this Agreement “job description” shall be the current and most recent job descriptions or as subsequently amended by the CITY for the CITY ’s officers and employees.

Upon expiration or termination of this Agreement with the CITY, it is intended that the Dedicated Staff and its office location will be transitioned to the FAIR. In the event the FAIR offers employment to such Dedicated Staff in the same or a similar capacity and subject to the personnel policies and procedures of the FAIRand other requirements as determined by the FAIR Governing Board, if any, the FAIR will assume all Personnel Costs of the Dedicated Staff transferred to the FAIR employment on the transition date. The CITY and FAIR will cooperate to transition any existing pension benefits to the extent permitted by applicable law. Following the expiration or termination, if services will be performed by a third-party contractor, then FAIR may request 1) that the third-party contractor offer position(s) to the Dedicated Employees; and 2) that the third-party contractor give priority offers of employment of same or similar positions to the Dedicated Employees. Notwithstanding the use of a third-party contractor, FAIR will remain financially responsible for the assumption of all Personnel Costs for transferred staff as of the transition date.

In the event that FAIR or any third-party contractor employed by FAIR fails to transition the Dedicated Staff, then the CITY will continue to treat the Dedicated Staff in accordance with the CITY’s normal existing policies and procedures and Dedicated Staff will have the same rights and seniority in the same manner and to the same extent as the CITY staff who have not been dedicated to provide servicesto FAIR. Notwithstanding the foregoing, theCITY reservesthe right to terminate Dedicated Staff if no position(s) are available and FAIR will be responsible for all reasonable costs and expenses incurred by the CITY in connection with such termination.

12. INTENTIONALLY OMITTED
7 | P a g e

13. OPERATIONAL OVERSIGHT
The Governing Board of the FAIR reserves the right to contract separately for operation oversight of the FAIR office. The CITY will provide reasonable access to its records and personnel for such oversight. Such third party hired for oversight may direct day to day operations under this Agreement as well as oversee actions of staff to provide services under this Agreement, however such third party shall not have the right to change the scope or nature of Services under this Agreement nor exercise any personnel related authority under the CITY’s policies and procedures including, but not limited to, performance reviews and discipline of CITY personnel.

Nothing in this provision shall prevent either the FAIR Governing Board or any person contracted to provide operation oversight from providing input, advice and consultation regarding FAIR issues.
8 | P a g e

14. FEES, FINES, SUBVENTIONS, GRANTS AND OTHER REVENUE
All fees, fines, subventions, grants and other revenue owed to the FAIRpursuant to Federal, State or local law, rule, regulation, permit or order of a State or Federal Court of competent jurisdiction shall be received by the FAIR. In the event that any such fee, fine, subventions, grants and other revenue owed to the FAIR is received by the CITY, it shall be transferred to the FAIR immediately upon receipt and shall not affect payments made under this Agreement.

15. CONTRACT PERFORMANCE
The CITY agrees to make and maintain all records that are required by Federal or State law or localrule, regulation, permit or order or by an order of a State or Federal Court of competent jurisdiction and to transfer such records to the FAIR upon expiration or termination of this Agreement.

A Governing Board member of the respective Governing Boards of the FAIR and the CITY may attend any open session of Governing Board meetings of the other agency and any public meetings of the other agency which directly relate to the materials and services provided pursuant to this Agreement.

16. COPYRIGHT MATERIALS
The FAIR reserves the right to any copyrightable materials developed pursuant to this agreement. Upon acceptance of the copyrightable materials the FAIR shall have the right, title and interest including trade secret and copyright interest in the copyrightable materials. During the term of this Agreement, the CITY shall have a non-exclusive right to use, copy and otherwise benefit from such materials.

17. FISCAL AUDIT
The FAIR shall designate an auditor and a fiscal audit shall be conducted annually by a qualified accountancy firm. The results of the audit shall be presented to the Governing Board on completion.

In the event this agreement expires or terminates, an audit shall be provided to the Governing Board of the FAIR within ninety (90) days of the expiration or termination of this Agreement.

The CITY agrees that the FAIR or its duly authorized representative shall have access and the right to examine, audit, excerpt, transcribe and copy the CITY’sfinancial records, documents, papers and records which are related or pertinent to this Agreement. Such materials shall be retained for a period of at least two (2) years or such other longer period as required by State or Federal law, rule or regulation or by the CITY’s policies or procedures.

The FAIR agrees that the CITY or its duly authorized representative shall have access and 9 | P a g e
the right to examine, audit, excerpt, transcribe and copy the FAIR’s financial records, documents, papers and records which are related or pertinent to this Agreement. Such materials shall be retained for a period of at least two (2) years or such other longer period as required by State or Federal law, rule or regulation or by FAIR’s policies or procedures.

18. PRIVILEGES AND IMMUNITIES
Pursuant to the provisions of Government Code 6513 and any other applicable law, all of the privileges and immunities from liability, exceptions from laws, ordinances and rules, all pension, relief, disability, workers’ compensation and other benefits which apply to the activity of officers, agents or employees of the CITY shall apply to the same degree and extent while such officers, agents or employees of the CITY are engaged in the performance of any of their functions and duties within the jurisdiction of the FAIR or the CITY .

19. SUCCESSORS
Neither party will assign or transfer any rights or obligations under this Agreement without the written consent of the other.

Each party and their successors, legal representatives and to the extent permitted herein, their assigns, are hereby bound to the other party and to the successors, legal representatives and the assigns of the other party in respect to all covenants, agreements and obligations of this Agreement.

20. AMENDMENT
This Agreement and its Exhibits, as amended from time to time in accordance with the terms of this Agreement, constitute the entire agreement between the Parties and will supersede all prior written or oral understandings. This Agreement and its Exhibits, as amended, may only be amended, supplemented and modified by an executed written instrument as approved the Governing Boards of the FAIR and the CITY. Notwithstanding the foregoing, the Governing Boards may specify a threshold for modifications to the Services and the Annual budget which are within the discretion of the General Managers of each entity.

For purposes of this Agreement, the annual adoption of the Annual Budget for each successive fiscal year until the expiration or termination of this Agreement as provided for in Paragraph 3 shall be deemed an amendment to Exhibit B of this Agreement upon mutual approval of the Annual Budget and its adoption by the Governing Board of the FAIR.

21. TERMINATION
The Governing Board of the FAIR or the CITY Council may terminate this Agreement at any time by giving written notice to the other party 180 days in advance of the proposed termination, but not less than ninety (90) days before the effective date of the proposed 10 | P a g e
termination.

In the event this Agreement is terminated, all finished and unfinished documents and other materials produced by the CITY pursuant to the terms of this Agreement shall be provided to the FAIR. If the Agreement is terminated by either party, the CITY shall be paid all amounts due and unpaid, whether or not such amounts had been billed to the FAIR, as of the date of the termination subject to the resolution of any disputed amounts pursuant to the conflict resolution procedure set forth in Section 8 above.

In the event this Agreement is terminated, FAIR Dedicated Staff will be transitioned in accordance with the terms of Section 11.

22. EFFECTIVE DATE
This Agreement shall be effective __________ for the term specified in Section 2 above.

23. VENUE
The venue for any claims or actions brought related to or regarding this Agreement shall lie in the County of Los Angeles, California.

This Agreement is executed in the city of Lancaster, County of Los Angeles.

ANTELOPE VALLEY FAIR AUTHORITY CITY OF LANCASTER
BY: BY:

Trolis Niebla, City Manager
DATED: DATED:
11 | P a g e
Approved as to Legal Form
Allison Burns, City Attorney
12 | P a g e
13 | P a g e

EXHIBIT A

SCOPE OF SERVICES
[INSERT DESCRIPTION]
14 | P a g e

EXHIBIT B
BUDGET

END OF CONTRACT

STAFF REPORT
City of Lancaster
CC 15
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Anthony Riley, Assistant Director-Communications
Subject: L28 Lancaster Government Access Channel/TJ Productions Recommendation:

1. Approve a one-year $700,000 Professional Services contract (with option of two 1-year extensions) with TJ Productions to produce and broadcast weekly news programming, non-news content, special event coverage, local sports, and other production services for L28 Public Access Television.

2. Authorize the City Manager, or his designee, to sign all documents.

G.C. Section 84308: No
Fiscal Impact:

Sufficient funds are available in the Lancaster TV PEG Fee Expense account (10115100.5341), with $700,000 budgeted in the current Fiscal Year 2024–2025.

Background:

To meet the evolving media needs of a growing community, the City is prioritizing the production of locally-focused news and programming that accurately and effectively communicates important information and updates to Lancaster residents. Programming will continue to highlight community events, businesses, and organizations to foster greater resident engagement.

In addition to regular news coverage, future efforts may include expanded content such as breaking news updates, traffic reports, and a conversation or podcast platform to encourage broader community dialogue. Content will be developed to be entertaining, informative, and specifically tailored to reflect the interests and diversity of Lancaster’s population. All programming will be produced in a timely and thoughtful manner to appeal to a wide range of demographics, supporting the City’s ongoing efforts to build trust, strengthen community connections, and increase viewership through active management of its media channels. In addition to the City’s cable channel, content will be distributed across digital platforms, including YouTube, where recorded and live-streamed events are posted, and Facebook, where live events are also broadcast.

This expanded distribution strategy ensures broader accessibility and engagement with the community. On January 9, 2025, the City conducted a bid opening for RFP 850-25. Bids were received by the deadline of January 28, 2025. Following evaluation, TJ Productions was identified as the lowest responsive bidder and the most qualified vendor. Staff recommends awarding a one-year contract to TJ Productions, based in Lancaster, California, in an amount not to exceed $700,000 with the option for two additional one-year extensions. Under this contract, TJ Productions will produce and broadcast weekly news programming and non-news content, including special event coverage, local sports, and other production services.

The contract also includes a budget for promotional support to expand the reach of the City’s cable and digital programming.

Attachments:

TJ Production Services Scope of Work
Professional Services Agreement
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT FOR PROFESSIONAL SERVICES is made and entered into this ___13__ day of ___May__________, 2025, by and between the CITY OF LANCASTER, a municipal corporation and charter city, (“City”), and __Tiffany Johnson Productions____, a [entity type (e.g., California corporation] (“Consultant”) (collectively, sometimes referred to hereinafter as the “Parties”).

RECITALS
WHEREAS, the City desires to engage Consultant to perform certain technical and professional services, as provided herein, identified as:

L28 Production Services (THE “SERVICES”)
WHEREAS, the principal members of Consultant are qualified and duly registered/licensed under the laws of the State of California, and Consultant desires to accept such engagement; NOW, THEREFORE, the parties agree as follows:

1. Parties to the Agreement.

The parties to this Agreement are:

A. CITY: City of Lancaster
B. CONSULTANT: Tiffany Johnson Productions__

2. Notices. All written notices required by or related to this Agreement shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this Agreement shall refuse to accept such mail; parties to this Agreement shall promptly inform the other party of any changes of address. All notices required by this Agreement are effective on the day of receipt, unless otherwise indicated herein.

CITY City of Lancaster
Attn: Trolis Niebla, City Manager
44933 North Fern Avenue
Lancaster, California 93534
CONSULTANT _Tiffany Johnson Productions__
Attn: Tiffany Glover_
Address
540 W Lancaster BLVD Unit 101B
Lancaster, CA 93534

3. Successors and Assigns. The terms hereof shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however, that no party hereto shall assign any of the benefits and burdens hereunder, whether voluntarily or by operation of law, without prior written consent of the other party, and any such assignments without said consent shall be void. - 2 -

4. Description of Work. The City hereby engages Consultant, and Consultant accepts such engagement, to perform the technical and professional services set forth in the “Scope of Services and Rates Schedule,” attached hereto as Exhibit “A” and incorporated herein by reference. Consultant shall perform and complete, in a manner satisfactory to the City, all work and services set forth in Exhibit “A.” The City Manager or his designee shall have the right to review and inspect the work during the course of its performance at such times as may be specified by the City Manager, or his designee.

5. Obligations of the City.

A. The City shall pay Consultant an amount not to exceed $700,000 for one year, with option of two 1-year extensions, for all work necessary to complete the Services, as described in the Scope of Services. Payments shall be due within thirty (30) days following submittal of an invoice detailing the services performed.

B. No payment made hereunder by the City to Consultant, other than the final payment, shall be construed as an acceptance by the City of any work or materials, nor as evidence of satisfactory performance by Consultant of its obligations under this Agreement.

6. Obligations of the Consultant.

A. Consultant shall perform as required by this Agreement and in accordance with the Scope of Services and Rates Schedule set forth in Exhibit A.

B. Consultant shall be responsible for payment of all employees’ wages and benefits, and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

C. Consultant shall not subcontract any of the work required to perform the Services without the express prior written approval of the City.

7. Hold Harmless and Indemnification. Consultant agrees to indemnify and hold harmless the City, its elected officials, officers and employees, from and against any and all third-party claims, losses, obligations, or liabilities whatsoever, including reasonable attorney’s fees, incurred to the extent arising out of or related to Consultant’s negligent or willful wrongful acts, errors or omissions, or those of its employees or agents. Consultant agrees to defend the City, its officers and employees, using counsel of the City’s choosing, from and against any and all claims covered by the indemnity in the preceding sentence.

8. Amendments. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon mutual written approval by the City and Consultant.

9. Non-Discrimination and Equal Employment Opportunity.

A. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, national origin, physical or mental disability or age. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment - 3 -
without regard to their race, color, religion, ancestry, sex, national origin, physical or mental disability or age. Affirmative action relating to employment shall include, but not be limited to the following:
employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.

B. The provisions of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of Consultant for personnel to perform any services under this Agreement. The City shall have access to all documents, data and records of Consultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and nondiscrimination provisions of this Section.

10. Term; Effective Date. This Agreement shall become effective and shall be in full force and effect upon the execution of the Agreement by the City and the Consultant. This Agreement shall continue in full force and effect for twelve (12) months, unless the Agreement is sooner terminated in accordance with this Agreement; provided, however, that the City and the Consultant may mutually agree in writing to extend the Term of this Agreement.

11. Termination.

A. For Convenience. The City may terminate this Agreement at any time without cause by giving thirty (30) days written notice to the other party of such termination and specifying the effective date thereof. In the event of termination of this Agreement, Consultant will be paid for work completed through the date of termination within thirty (30) days following submittal of a final invoice.

B. For Cause. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, Consultant shall correct such failure within ten (10) days (or such longer period that the City may authorize in writing) after receipt of notice from the City specifying such failure. Should the failure not be corrected within this time period, the City may immediately terminate the Agreement by written notice to Consultant.

C. In the event of termination, whether for convenience or cause, reports, plans, studies and other documents (collectively, “documents”) related to the Services shall become the City’s property. Consultant shall provide all documents to the City that have not yet been within ten (10) calendar days after termination of the Agreement.

12. Independent Contractor. Consultant is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of the City. It is expressly understood between the Parties to this Agreement that no employee/employer relationship is intended.

13. Insurance.

A. The Consultant, at its expense, shall maintain in effect at all times during the term of this Agreement the following coverage and limits of insurance, which shall be maintained with insurers listed “A-, VIII” or better in the Best’s Key Rating Guide:

Commercial General Liability
Each Occurrence $1,000,000
Per Project General Aggregate $2,000,000
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Including Products/Completed Operations; Contractual Liability/Independent Contractors; Property Damage
(Coverage shall be at least as broad as ISO form CG2010 11/85 or CG2010 07/04 and CG2037 07/04 combined, or an equivalent providing ongoing and completed operations) Commercial Automobile Liability
Combined Single Limit per Accident for
Bodily Injury and Property Damage $1,000,000
(Coverage shall be at least as broad as ISO form CA00 01) Workers Compensation
As Required by the State of California Statutory Limits Employers’ Liability
Each Accident $1,000,000
Bodily Injury by Disease $1,000,000
Each Employee $1,000,000
(A Waiver of Subrogation must be provided on behalf of the Certificate Holder for the Workers Compensation & Employers’ Liability policies)
Professional Liability
Each Occurrence $1,000,000
General Aggregate $1,000,000
Provide one of the following for cyber-related services Technology Professional Liability
(Errors and Omissions)
Each Occurrence $2,000,000
General Aggregate $2,000,000
(Coverage shall be sufficiently broad to respond to the duties and obligations as are undertaken by Consultant pursuant to this Agreement and shall include, without limitation, claims involving invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as any applicable regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.) Or
Cyber Liability Insurance
Each Occurrence $5,000,000
General Aggregate $5,000,000
B. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insured’s liability.

C. Professional liability and/or cyber insurance written on a “claims made” basis must be renewed for a period of three (3) years after this contract expires or is terminated. Such insurance must have the same coverage and limits as the policy that was in effect during the term of this contract and will cover Consultant for all claims made by the City insured entities arising out of any acts or omissions of Consultant or its officers, employees, or agents during the time this Agreement was in effect.
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D. Any deductibles or self-insurance retentions must be declared and approved by the City. At the City’s option, either the insurer shall reduce or eliminate such deductibles or selfinsured retentions as respects the City insured entities or the insurer shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

E. All insurance shall be primary and non-contributory as respects the City insured entities. Any insurance or self-insurance maintained by the City insured entities shall be in excess of the Consultant’s insurance and shall not contribute with it.

F. Consultant shall furnish the City with Certificates of Insurance and with endorsements effecting coverage required by this Agreement. Certificates of Insurance shall meet the following requirements:
(1) Show that the insurance policy has been endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after 30 days’ prior written notice (10 days’ written notice for non-payment) to the City of Lancaster.
(2) List in the “Descriptions of Operations/Locations/Vehicles” section:

L28 Production Services
The City of Lancaster, its elected officials, officers, employees and volunteers are included as additional covered parties, but only insofar as the operations under this contract are concerned.”
(3) List in the “Certificate Holder” section:

The City of Lancaster, 44933 Fern Avenue, Lancaster, California 93534.

14. Commencement and Completion of Work. The Services to be provided by Consultant pursuant to this Agreement shall commence immediately after execution of this Agreement, is ongoing, and shall be completed no later than __365___ days following commencement; provided however, that the Parties may agree to extend the time for completion upon mutual written agreement.

15. Ownership of Documents. All plans, specifications, reports, studies, maps and other documents prepared or obtained by Consultant in the course of performing the work and are required by this Agreement to be delivered to the City shall be the property of the City. Basic sketches, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request, be made available to City without restriction or limitation on their use.

16. Data Provided to Consultant. City shall provide to Consultant, without charge, all data, including reports, records, maps and other information, now in the City’s possession which may facilitate the timely performance of the work described in Exhibit A.

17. Consultant’s Warranties and Representations.

Consultant warrants and represents to City as follows:
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A. Consultant has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement.

B. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, in its sole discretion, to terminate this Agreement without further liability, or, in the alternative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission, percentage or gift.

C. Consultant has no knowledge that any officer or employee of the City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of the Consultant, and that if any such interest comes to the knowledge of Consultant at any time, a complete written disclosure of such interest will be made to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws.

D. Upon the execution of this Agreement, Consultant has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this Agreement, nor shall any such interest be acquired during the term of this Agreement.

18. Resolution of Disputes.

A. Disputes regarding the interpretation or application of any provisions of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties.

B. If the parties cannot resolve the dispute through good faith negotiations, either party may give Notice of Dispute to the other party. The Notice of Dispute shall state the nature of the dispute and the corrective action necessary to remedy the dispute.

After Notice of Dispute, the parties shall first attempt to resolve any disputes by mediation. The parties shall agree on a single mediator. Mediation shall be conducted in Lancaster, California. Each party shall pay its own attorneys’ fees and the costs of mediation shall be split equally between the parties.

If the dispute has not been resolved by mediation within 45 days after Notice of Dispute, or the parties are unable to agree to a mediator, within 15 days after Notice of Dispute, then, the dispute may, upon agreement of the parties be resolved by binding arbitration.

C. If any action at law or in equity is brought to enforce or interpret any provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees, cost and necessary disbursements, in addition to such other relief as may be sought and awarded.

19. Exhibits.

The following exhibits to which reference is made in this Agreement are deemed incorporated herein in their entirety:
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Exhibit “A” Scope of Services

20. Governing Law.

This Agreement shall be governed by the laws of the State of California.

21. Effective Date.

This Agreement shall become effective as of the date set forth below on which the last of the parties, whether City or Consultant, executes said Agreement. [Signatures begin on next page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF LANCASTER

LANCASTER, CALIFORNIA
By:

Trolis Niebla, City Manager
Dated:

Tiffany Johnson Productions
By:

Tiffany Glover, Founder/CEO
Dated:

ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney
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EXHIBIT A

SCOPE OF SERVICES
TJP - L28 Production Services

SCOPE OF SERVICES
L28, Lancaster's government access cable channel, has been revamped to serve as a dynamic media hub for city news, entertainment, and community enrichment. The City is contracting with Tiffany Johnson Productions to produce engaging and informative programming tailored to Lancaster's diverse community. This includes local news, live sports, event coverage, and segments that promote local businesses.

The objective is to enhance L28’s viewership and community engagement through high-quality, relevant content that resonates with a broad demographic. Tiffany Johnson Productions will be responsible for planning and producing regular programming that delivers valuable information and strengthens community trust.

The contract for these services will be administered through the City Manager’s Office, reflecting Lancaster's commitment to remaining a modern, informed, and connected community.

SCOPE OF WORK
● News Hour
○ Up to 2 news segments a week
● Podcast
○ Up to 2 podcast episodes per month
● Other Programming
○ Up to 2 programs produced per week
○ Examples of programming may include, but are not limited to, Live local sports coverage and event coverage.
● Special programming for annual events (listed below)
All work must be approved by the City before broadcast
Live coverage for the following city-produced special events:
■ Justice Sunday
■ California Poppy Festival™
■ State of the City
■ July 4th Fireworks Extravaganza
■ Halloween Haunt
■ A Magical BLVD Christmas
Content Production Overview
Tiffany Johnson Productions will be responsible for the full production of edited content for the City of Lancaster’s channel. This includes:
● Pre-Production: Working under the direction of the City’s Communications Team to identify content needs and develop appropriate scripts. ● Production: Utilizing provided any and all city of Lancaster studio space/equipment and contractor-supplied crew and equipment to film various programming segments, including news hours and specialty shows possible examples, fitness and cooking.
● Post-Production: Editing video and audio, creating graphics, and finalizing content based on feedback from the city’s senior videographer.

The Communications Team will guide content themes and review all pieces for approval prior to airing. The Communications Team will coordinate with TJP to facilitate the completion of projects, ensuring appropriate staff involvement as needed.
*Any and all work/completion of project(s) that is requested outside of the agreed upon scope of work will be invoiced separately to the City of Lancaster by Tiffany Johnson Productions.

Other Requirements
● Ability to respond to unplanned safety needs (i.e. Public health crises, emergencies, and contingencies)
● The depth of staffing must account for emergencies where crew availability is affected
● Standard safety protocols in place for filming
● Must be familiar with SAP/CC Guidelines
● Must be well-versed in FCC Guidelines for public content ● Familiarity with PEG money requirements is a plus
PUBLICITY:
● Must obtain prior approval from City for publicity containing City logo.

PRIVACY:
● Agrees that any personal information that Consultant receives regarding customers may not be used for other than City business. ● Ensures that customer information will be stored in a secure location.

STAFF REPORT
City of Lancaster
PH 1
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: George Harris, Senior Director of Administrative Services Cindy Valdivia, Analyst
Subject: Substantial Amendment to the City’s 2020-2021 through 2024-2025 Action Plans Recommendation:
a. Conduct a public hearing and upon accepting public testimony; b. Approve the Substantial Amendment to the 2020-2021 through 2024-2025 Action Plans (Action Plans) to allow for the reprogramming of $745,009.74 in Home Investment Partnerships (HOME) funds to the City’s existing First Time Homebuyer (FTHB) Program; c. Approve a Substantial Amendment from the Neighborhood Stabilization Program 3 (NSP3) to transfer $868,398.81 in program income funds to the City’s new Community Development Block Grant (CDBG) First-Time Homebuyer Program; and appropriate $868,398.81 to the CDBG Fund (31022000.5656) accordingly.
d. Authorize the City Manager, or designee, to execute and transmit all necessary documents to the U.S. Department of Housing and Urban Development (HUD), including the Substantial Amendment to the Action Plans to ensure the City’s timely expenditure of HUD funds.

G.C. Section 84308: No
Fiscal Impact:

There will be no impact to the City’s General Fund. All proposed dollars impacted by the Substantial Amendment to the Action Plans have previously been awarded to the City and budgeted to activities in previously adopted Action Plans and Substantial Amendments. The following accounts will need to be adjusted in the City’s budget:

Increase the following accounts:
31322000.4998 - $745,009.74 (Project# FTHBPRGM.HOMEGRANT) 31322000.5656 - $745,009.74 (Project# FTHBPRGM.ADMIN)
31222000.6999 - $868,398.81
31022000.4199 - $868,398.81
31022000.5656 - $868,398.81 (Project# FTHBPRGM.CDBGGRANT) The reprogramming of HOME funds and transfer of NSP3 funds to the CDBG Program will ensure that the City’s program funds are utilized to improve the quality of life for the City’s residents. The City Council’s approval of the recommended action adopts the Substantial Amendment to the Action Plans thereby allocating those resources into the HOME and CDBG budgets.

Background:

HUD requires all entitlement communities receiving CDBG funds, such as the City, to prepare and submit a Consolidated Plan every five (5) years to establish a unified, strategic vision for economic development, housing and community development actions. The Consolidated Plan encompasses the analysis of local community needs and coordinates appropriate responses to those needs and priorities.

The Consolidated Plan is carried out through five (5) Annual Action Plans which provide a concise summary of the actions, activities, and the resources that will be used each year to address the priority needs and specific goals identified in the Consolidated Plan. The City must submit an Annual Action Plan to HUD each year of the five-year Consolidated Plan period. The City Council adopted and submitted the Action Plans to HUD by the required deadline dates of each year.

After a thorough review of existing activities, proposed goals, and consultation with HUD representatives, the City identified the need to Substantially Amend its Action Plans by allocating funds to activities that will provide decent, safe and affordable housing, a suitable living environment, and expand on economic opportunities principally for persons of low- and moderate-income throughout the City.

Per the City’s Citizen Participation Plan (CPP), a Substantial Amendment to a Consolidated Plan and Action Plan is required when a “substantial” change is proposed as it relates to funding priorities, proposed activities, goals, and objectives. This substantial amendment to the Action Plans is necessary because the City has proposed canceling eight (8) activities, repurposing the balance on one (1) activity, and closing out one (1) grant and repurposing those funds to the City’s First Time Homebuyer Program.

Pursuant to 24 CFR 91.505(a), a Substantial Amendment requires specific citizen participation actions, including a Public Hearing and 30-day public review period, before the changes may be approved by the City Council and submitted to HUD. The Public Hearing Notice concerning the proposed Substantial Amendment to the Action Plans and CPP was published in the Antelope Valley press on April 11, 2025. The Substantial Amendments were made available on the City’s website, Finance & Technology Information Department and City Clerk’s Office for a 30-day public review period starting on April 11, 2025, and ending on May 13, 2025.

Staff recommends amending the Action Plans noted in the enclosed Substantial Amendments.

The proposed projects are consistent with the Consolidated Plan goals and will provide immediate assistance to the community.

Analysis:

The following narrative provides descriptions and other information for the proposed Action Plan activities.

Activities
HOME and CDBG First Time Homebuyer Program
The program will provide financial assistance to rehabilitate low-income single family owneroccupied homes, including mobile homes. Such improvements will address health and safety concerns, code violations, and lead based paint requirements. The program is anticipated to benefit 11 households.

Table 1: Proposed Activity Budget Modifications and Reprogrammed Activity Budgets Program Year/ Activity Title Existing
Budget New Budget Difference
HOME Program
2020 HOME Admin $65,211.00 $0.00 ($65,211.00)
2021 HOME Admin $67,613.20 $0.00 ($67,613.20
2022 HOME Admin $75,119.30 $0.00 ($75,119.30)
2023 HOME Admin $60,969.02 $0.00 ($60,969.02)
2024 HOME Admin $65,672.79 $0.00 ($65,672.79)
2020 CHDO Set Aside $97,816.50 $0.00 ($97,816.50)
2021 CHDO Set Aside $101,419.80 $0.00 ($101,419.80)
2022 CHDO Set Aside $112,678.95 $0.00 ($112,678.95)
2024 CHDO Set Aside $98,509.18 $0.00 ($98,509.18)
HOME FTHB Program $725,690.39 $1,470,700.13 $745,009.74 Sub-Total $1,470,700.13 1,470,700.13 $0.00
CDBG/NSP3 Program
NSP3 Program Income $868,398.81 $0 ($868,398.81)
CDBG FTHB Program $0 $868,398.81 $868,398.81
Sub-Total $868,398.81 $868,398.81 $0
Attachment:

Substantial Amendment to the 2020-2021 through 2024-2025 Annual Action Plans

CITY OF LANCASTER

SUBSTANTIAL AMENDMENT
TO THE
2020-2021 through 2024-25 ACTION PLANS

DRAFT FOR PUBLIC COMMENT PERIOD
April 11, 2025 – May 13, 2025
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER
OMB Control No: 2506-0117
This page intentionally left blank.

Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER
OMB Control No: 2506-0117
Table of Contents
EXECUTIVE SUMMARY ......................................................................................................................................1 PROCESS ..............................................................................................................................................................3 EXPECTED RESOURCES – 91.220(C)(1,2) .................................................................................................4 ANNUAL GOALS AND OBJECTIVES – 91.220(C)(3)...............................................................................5 PROJECTS – 91.220(D)....................................................................................................................................6 Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 1
OMB Control No: 2506-0117

EXECUTIVE SUMMARY
Background
The U.S. Department of Housing and Urban Development (HUD) requires all entitlement communities receiving Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds, such as the City of Lancaster (City), to prepare and submit a Consolidated Plan every five (5) years to establish a unified, strategic vision for economic development, housing and community development actions. The Consolidated Plan encompasses the analysis of local community needs and coordinates appropriate responses to those needs and priorities.

The Consolidated Plan is carried out through Annual Action Plans which provide a concise summary of the actions, activities, and the specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified in the Consolidated Plan.

In addition, the City received two rounds of Neighborhood Stabilization Funds (NSP).

The NSP funds were federal funds provided to help communities recover from the effects of the 2008 housing crisis, especially the high rates of foreclosure and property abandonment. These funds were designed to stabilize neighborhoods that had been hit hard by the housing market crash.

This substantial amendment to the Action Plans is necessary because the City has proposed cancelling eight (8) activities, repurposing the balance on one (1) activity, and closing out one (1) grant and repurposing those funds to the following activities:

Reprogramming of Home Investment Partnerships (HOME)
PY 2020/2021 Activity(ies)
• HOME Administration – reprogram $65,211.00 from the existing budget to the First Time Homebuyer Program. Cancel HOME Administration activity.
• HOME Community Housing Development Organization (CHDO) – reprogram $97,816.50 from the existing budget to the First Time Homebuyer Program. Cancel HOME CHDO activity.

PY 2021/2022 Activity(ies)
• HOME Administration – reprogram $67,613.20 from the existing budget to the First Time Homebuyer Program. Cancel HOME Administration activity.

Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 2
OMB Control No: 2506-0117
• HOME Community Housing Development Organization (CHDO) – reprogram $101,419.80 from the existing budget to the First Time Homebuyer Program. Cancel HOME CHDO activity.

PY 2022/2023 Activity(ies)
• HOME Administration – reprogram $75,119.30 from the existing budget to the First Time Homebuyer Program. Cancel HOME Administration activity.
• HOME Community Housing Development Organization (CHDO) – reprogram $112,678.95 from the existing budget to the First Time Homebuyer Program. Cancel HOME CHDO activity.

PY 2023/2024 Activity(ies)
• HOME Administration – reprogram $60,969.02 from the existing budget to the First Time Homebuyer Program. Closeout the HOME
Administration activity.

PY 2024/2025 Activity(ies)
• HOME Administration – reprogram $65,672.79 from the existing budget to the First Time Homebuyer Program. Cancel HOME Administration activity.
• HOME Community Housing Development Organization (CHDO) – reprogram $98,509.18 from the existing budget to the First Time Homebuyer Program. Cancel HOME CHDO activity.

Transfer and Reprogramming of Neighborhood Stabilization Program 3 (NSP3) – New Community Development Block Grant (CDBG)
• NSP 3 (Program Income) – transfer and reprogram $868,398.81 generated in program income to the First Time Homebuyer Program.

Close out NSP3 grant.

Sources
The City will program the following resources in this substantial amendment to the 2024-2025 Annual Action Plan and corresponding PY 2020-2024 Consolidated Plan (which may be found at www.cityoflancasterca.org/our-city/departmentsservices/housing-neighborhood-revitalization/cdbg-community-developmentblock-grant:

PY 2020 – 2021 Formula HOME: $ 163,027.50
PY 2021 – 2022 Formula HOME: $ 169,033.00
PY 2022 – 2023 Formula HOME: $ 187,798.25
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 3
OMB Control No: 2506-0117
PY 2023 – 2024 Formula HOME: $ 60,969.02
PY 2024 – 2025 Formula HOME: $ 164,181.97
NSP3 Program Income Transfer: $ 868,398.81
TOTAL: $1,613,408.55
City Council is responsible for determining how the HUD funds, including CDBG, HOME, and NSP funds will be used to provide decent housing, a suitable living environment, and expanded economic opportunities principally for persons of lowand moderate-income persons. In consultation with the City Council, City departments, and partners serving the needs of low- and moderate-income individuals and families in the community, this submission to the City Council requests approval to invest the above funding for the projects listed below.

Proposed Projects
Home Investment Partnerships (HOME)
2020/2021 First-Time Homebuyer Program:

Original Allocation: $489,082.50
Proposed Increase: $163,027.50
Total Proposed Budget: $652,110.00
2021/2022 First-Time Homebuyer Program:

Original Allocation: $507,099.00
Proposed Increase: $169,033.00
Total Proposed Budget: $676,132.00
2022/2023 First-Time Homebuyer Program:

Original Allocation: $563,394.75
Proposed Increase: $ 187,798.25
Total Proposed Budget: $ 751,193.00
2023/2024 First-Time Homebuyer Program:

Original Allocation: $ 543,458.25
Proposed Increase: $ 60,969.02
Total Proposed Budget: $604,427.27
2024/2025 First-Time Homebuyer Program:

Original Allocation: $492,545.89
Proposed Increase: $ 164,181.97
Total Proposed Budget: $656,727.86
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 4
OMB Control No: 2506-0117
Community Development Block Grant (CDBG)
2024/2025 First-Time Homebuyer Program:

Original Allocation: $ 0.00
Proposed Increase: $ 868,398.81
Total Proposed Budget: $868,398.81

PROCESS
The City is conducting a 30-day review period for this substantial amendment from April 11 – May 13, 2025. The City will conduct a public hearing for the substantial amendment as part of the May 13, 2025, City Council meeting.

To encourage review and comment on the proposed activities, the City published notices in English and Spanish in the Antelope Valley Press on Friday, April 11, 2025, advertising the substantial amendment in compliance with the City’s Citizen Participation Plan. An electronic copy of the substantial amendment was available on the City’s website and hard copies were placed at the Lancaster City Hall – Finance & Information Technology Department, 44933 Fern Avenue, Lancaster, CA 93534.

Sort
Order
Activity Target Population Summary Summary of
Comments Received

1. Public
Hearing
• Minorities
• Non-English
Speaking
• Persons with
disabilities
• Broad
community
• Residents of
public/assisted
housing
• Stakeholders
The City conducted its
public hearing to
review the Substantial
Amendment on May
13, 2025.
(to be completed after
public hearing)

2. Comment
Period
• Minorities
• Non-English
Speaking
• Persons with
disabilities
• Broad
community
• Residents of
public/assisted
housing
• Stakeholders
The City conducted its
comment period from
April 11 – May 13, 2025.
(to be completed at
close of public
comment period)
Table 1 – Resident Engagement
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 5
OMB Control No: 2506-0117
EXPECTED RESOURCES – 91.220(C)(1,2)
Introduction
The City is reprogramming $745,009.74 from PY 2020-2021 through PY 2024-2025 formula HOME resources and transferring $868,398.81 in NSP3 income funds to the City’s CDBG Program and closing out the NSP3 grant. The repurpose of the HOME funds and NSP3 program income (new CDBG funds) will be allocated to the City’s First Time Homebuyer Program.

Anticipated Resources
Program Source
of
Funds
Eligible Use of Funds Funds Narrative Description
HOME PublicFederal
• Increase Supply of
Affordable Housing
• Affordable Housing
Preservation
• Promote
Homeownership
Opportunities
• Planning and
Administration
$745,009.74 Strengthen public-private
partnerships and provide
mortgage assistance to
create affordable
homeownership
opportunities for low -and
moderate -income
households.

CDBG Public -
Federal
• Increasing Supply of
Affordable Housing
• Affordable Housing
Preservation
• Promote
Homeownership
Opportunities
• Planning and
Administration
$868,398.81 Strengthen public-private
partnerships and provide
mortgage assistance to
create affordable
homeownership
opportunities for low -and
moderate -income
households.

Table 2 - Expected Resources
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
In the initial planning and programming of these resources, the Finance Department has worked closely with other City departments as well as monitored other funding sources available at the local, state, and federal level to ensure that the City is not Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 6
OMB Control No: 2506-0117
providing duplicative assistance and addressing unmet needs and gaps for low- and moderate-income residents.

Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 7
OMB Control No: 2506-0117
Annual Goals and Objectives – 91.220(c)(3)
The City will be amending its following existing goals to reallocate PY 2020-21 through PY 2024-2025 HOME resources and 2024-2025 CDBG resources derived from NSP3 program income. These resources will be re-programmed in the PY 2024-2025 Action Plan and corresponding PY 2020 – PY 2024 Consolidated Plan.

Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome
Indicator (GOI)
7 Promote
Homeownership
Opportunities
2021 2025 Affordable
Housing
Citywide Affordable
Housing
HOME:
$745,009.74
CDBG:
868,398.81
(additional
amounts to
be added to
the existing
ConPlan
Funding)
Direct
Financial
Assistance to
Homebuyers –
11 Households
Assisted
(additional
amounts to be
added to the
existing Con Plan
GOI)
Table 3 – Annual Goals
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 8
OMB Control No: 2506-0117
PROJECTS – 91.220(D)
Introduction
With the repurposing of HOME and NSP3 (new CDBG funds) resources, the City will increase funding to the following projects in the PY 2020-2021 through 2024-2025 Annual Action Plans:
# Project Name

1. 2020-2021 First-Time Homebuyer Program

2. 2021-2022 First-Time Homebuyer Program

3. 2022-2023 First-Time Homebuyer Program

4. 2023-2024 First-Time Homebuyer Program

5. 2024-2025 First-Time Homebuyer Program
Table 4 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
These projects were determined in consultation with City staff, departments, and stakeholders serving low- and moderate-income residents of Lancaster to provide decent housing, a suitable living environment, and expanded economic opportunities principally for persons of low- and moderate- income within the City.

Project Summary Information
1 Project Name 2020-2021 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
Funding HOME: $163,027.50
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.

Target Date 06/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 1 household assisted
Location Description Citywide
Planned Activities 2020-2021 First-Time Homebuyer Program (1 household assisted) - $163,027.50
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 9
OMB Control No: 2506-0117
2 Project Name 2021-2022 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
Funding HOME: $169,033.00
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.

Target Date 06/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 1 household assisted
Location Description Citywide
Planned Activities 2021-2022 First-Time Homebuyer Program (1 household assisted) - $169,033.00
3 Project Name 2022-2023 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
Funding HOME: $187,798.25
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.

Target Date 06/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 1 household assisted
Location Description Citywide
Planned Activities 2022-2023 First-Time Homebuyer Program (1 household assisted) - $187,798.25
4 Project Name 2023-2024 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 10
OMB Control No: 2506-0117
Funding HOME: $60,969.02
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.

Target Date 06/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 1 household assisted
Location Description Citywide
Planned Activities 2023-2024 First-Time Homebuyer Program (1 household assisted) - $60,969.02
5 Project Name 2024-2025 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
Funding HOME: $164,181.97
CDBG: $868,398.81
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.

Target Date 06/30/2026
Estimate the number
and type of families
that will benefit from
the proposed
activities
Approximately 7 households assisted
Location Description Citywide
Planned Activities 2024-2025 HOME - First-Time Homebuyer Program (1 households assisted) - $164,181.97
2024-2025 CDBG - First-Time Homebuyer Program (6
households assisted) - $868,398.81
Table 5 – Project Details
Other Revisions
No other revisions are proposed.

STAFF REPORT
City of Lancaster
PH 2
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Patti Garibay, Director - Community Development
Hai Nguyen, Planning Manager
Kendall Brekke, Senior Planner
Subject: 2025 Zone Text Amendment to Titles 2, 8, 15, 16, and 17 of the Lancaster Municipal Code (ZTA25-001) and General Plan Amendment to the Safety Element of the General Plan (GPA25-001)
Recommendation:

Introduce Ordinance , for Zone Text Amendment No. 25-001 (ZTA25-001) for the 2025 Zone Text Amendment to Titles 2, 8, 15, 16, and 17 of the Lancaster Municipal Code and General Plan Amendment No. 25-001 (GPA25-001) for the update to the Safety Element of the General Plan to provide clarification, consistency, and compliance with City policies and State requirements.

G.C. Section 84308: No
Fiscal Impact:

None.

Background:

The City of Lancaster (City) periodically updates the Lancaster Municipal Code (LMC) and General Plan 2030 (General Plan) to reflect current legislation and regulations, codify new and current city policies, and provide code clarifications.

The previous Zone Text Amendment (ZTA21-001) and General Plan Amendment (21-002) were approved by the City Council on June 14, 2022, for the 2021-2029 Housing Element Update, Safety Element Update, and implementation of the Environmental Justice Element. Subsequently, the City Council approved a Zone Text Amendment on September 12, 2023, for the implementation of goals, policies, and programs associated with the Housing Element.

The Safety Element of the General Plan presents the City’s overall goals, policies, and action programs to facilitate resiliency and prosperity. By incorporating data and mapping, addressing vulnerabilities related to climate change, and integrating policies and programs from the City’s 2019 Local Hazard Mitigation Plan (LHMP), the previous 2022 technical amendments to the Safety Element were intended to achieve compliance with State, regional and local policies and guidelines.

Assembly Bill (AB) 2140 was enacted in 2006 and allows California counties and cities to be considered for additional state cost-share on eligible Public Assistance projects by adopting their current, FEMA-approved LHMPs into the Safety Element of their General Plan. This adoption, along with other requirements, makes the City eligible to be considered for part or all of its localshare costs on eligible Public Assistance projects to be provided by the state through the California Disaster Assistance Act (CDAA). AB 2140 compliance is not a requirement; it serves as a valuable financial incentive to strengthen community resilience and reduce the fiscal burden of disaster recovery. To participate in this program, the City must update the Safety Element to incorporate the newly approved 2025 LHMP.

Project Description:

Zone Text Amendment
The City proposes to update the LMC with text amendments to the following chapters/titles:

Chapter 2.36 (Disaster Council), Chapter 8.50 Landscaping Installation and Maintenance, Chapter

15.04 Administrative Code, Chapter 15.64 Development Impact Fees, Chapter 16.04 General Provisions, and Title 17 Zoning, and to update the Safety Element of the General Plan (project).

The project only consists of text amendments. No changes to the City’s zoning map or development densities are proposed. No construction or development is proposed as part of the project. The project is necessary because it aims to address current state legislation and regulations, implement new and current City policies and procedures, and provide code “clean ups” and clarifications. The goal is to improve the LMC to be innovative, compliant, and user-friendly to City staff and the public.

General Plan Amendment
On April 8, 2025, the City Council approved the 2025 LHMP. By adopting the LHMP, the City will maintain compliance with Federal Emergency Management Agency (FEMA) requirements, ensuring continued eligibility for federal hazard mitigation and disaster relief funding, establish a foundation for future action to incorporate the LHMP into the Safety Element, and strengthen hazard mitigation planning to reduce disaster risks in the community.

Coinciding with this Zone Text Amendment, the proposed General Plan Amendment would update the reference to the LHMP and incorporate the newly adopted LHMP to the General Plan. This ensures compliance with AB 2140 and positioning the City to maximize potential state funding for future disaster events.

Summary
The Zone Text Amendment Summary Table provides a summary of the 2025 Zone Text Amendment, including the item number for reference, category, LMC section, description, and justification included as Attachment B. The proposed LMC and General Plan amendment language is detailed in a redline/strikethrough document included in this staff report as Attachment C. The proposed amendment language without redlines, or “clean” version, is included as Attachment D.

The Planning Commission heard the proposed Zone Text Amendment and General Plan Amendment during their regular meeting on April 21, 2025, and voted to recommend approval to the City Council. The staff report is included as Attachment E.

Environmental Review
Pursuant to Sections 15162 and 15168(c)(2) of the State CEQA Guidelines, the proposed Zone Text Amendment and General Plan Amendment are within the scope of the Program Environmental Impact Report (State Clearinghouse (SCH) No. 2007111003) for the existing General Plan and within the scope of the Negative Declaration of the Safety Element Update (SCH No. 2021080292), and no further environmental review is required.

HN/gb
Attachments:

A. Ordinance No.

B. Zone Text Amendment Table
C. Redlines
D. Proposed Amendments
E. Planning Commission Staff Report, April 21, 2025
ORDINANCE NO.

AN ORDINANCE OF CITY COUNCIL OF THE CITY OF

LANCASTER, CALIFORNIA, FOR ZONE TEXT
AMENDMENT NO. 25-001 FOR THE 2025 ZONE TEXT
AMENDMENTS TO TITLES 2, 8, 15, 16, AND 17 OF THE

LANCASTER MUNICIPAL CODE AND GENERAL PLAN
AMENDMENT NO. 25-001 FOR THE UPDATE TO THE

SAFETY ELEMENT OF THE GENERAL PLAN TO PROVIDE

CLARIFICATION, CONSISTENCY, AND COMPLIANCE
WITH CITY POLICIES AND STATE REQUIREMENTS.

WHEREAS, the City Council of the City of Lancaster (the “City”) has determined that it is necessary to conduct a Zone Text Amendment to Titles 2, 8, 15, 16, and 17 of the Lancaster Municipal Code and General Plan Amendment for the update to the Safety Element of The General Plan to provide clarification, consistency, and compliance with city policies and state requirements, as set forth in Exhibit “A” hereto (the “Amendments”); and WHEREAS, on April 21, 2025, the City’s Planning Commission held a public hearing on the Amendments, notice of which was published and provided as required by law, and adopted Resolution No. 25-05 (the “Planning Commission Recommendation”) recommending the City Council approve the Amendments; and
WHEREAS, on May 13, 2025, the City Council held a public hearing on the Amendments pursuant to Section 65856 of the Government Code, notice of which was published and provided as required by law; and
WHEREAS, the City Council now desires to adopt the Amendments in its entirety to read as set forth therein.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The City Council of the City of Lancaster hereby finds and determines that the above recitals are true and correct.

Section 2. The City Council has received, reviewed and hereby adopts the Planning Commission Recommendation. Consistent therewith, the City Council makes the following findings:
(a) The commission may recommend approval where the information presented at public hearing shows that such amendment is necessary to implement the general plan and/or that the public convenience, the general welfare or good zoning practice justifies such action.

Section 3. This ordinance is determined that pursuant to Sections 15162 and 15168(c)(2) of the State California Environmental Quality Act (CEQA) Guidelines, the proposed amendments are within the scope of the Program Environmental Impact Report (SCH No.

Ordinance No.

Page 2 ends

Lancaster City CouncilMay 13, 2025

Lancaster City Council
May 13, 2025