PWCP 20-005_KH_DMR_Third Rev TO_1_KHA — Lancaster City Council, May 13, 2025

THIRD REVISED TASK ORDER NO. 1
OVER

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 1 – ROADWAY AND STRUCTURES ENGINEERING

DATED DECEMBER 6, 2022

BETWEEN

THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC. "CONSULTANT"

PROJECT TITLE: PWCP 20-005 – SR 138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange)

PROJECT DESCRIPTION: Construction Support Services

SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services

PERIOD OF SERVICES: Per Attached Exhibit "2", Schedule

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $679,918.00

"OWNER" "CONSULTANT"

CITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC

By: By:

Trolis Niebla Sri Chakravarthy, P.E.

City Manager Senior Vice President

Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney

EXHIBIT “1”

SCOPE OF SERVICES

The work to be performed under this task order shall include:

A. Task Order 1 – Scope of Services

B. Revised Task Order 1 – Scope of Services

C. Second Revised Task Order 1 – Scope of Services

D. Third Revised Task Order – Scope of Services

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Suppor t Services during the constructi on phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange), and supplement staff to act as:
• Project Manager
• Senior Engineer (Traffic)
• Landscape Manager
• Project Engineer
• Analyst
• Admin Support

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations.

This work will be paid for with Los Angeles County Me tropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms and conditions contained in the Funding Agreement (“FA”). The FA is dated for reference purposes only July 28, 2014, which wa s amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR -138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.

Per PART II, GENERAL TERMS OF THE FA, Section 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-A, Page 2 of 4
The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.

Consultant shall refer to Detailed Scope of Work herein.

The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City.

The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Exhibit “A” Rate Schedule in the Agreement for Professional Consultant Services RFQ 769-22, and a brief progress report describing work completed during the invoicing period, delay details if schedule
is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.

The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.

Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order.

DETAILED SCOPE OF WORK
TASK 1 CONSTRUCTION SUPPORT SERVICES
Consultant will be providing Construction support for PWCP 20-005 to include all aspects of the design and assist the City during the construction of the project. Typical tasks shall include, but are not limited to, the following below and will be billed on a time and materials basis as items are requested by the City.

1.1 Preparation of RE File
a) Consultant will meet with the City construction manager and provide the information for the RE file. Consultant will provide an electronic version of all RE file information.
b) Deliverables:

1. Final City plans in AutoCAD format per City standard

2. Final Caltrans plans in MicroStation format per Caltrans standard

1.2 Attend Pre-Construction Meeting
a) Consultant shall attend the Preconstruction Conference meeting with the project stakeholders for initial introduction and to outline City’s contract administration protocols.
b) Consultant shall r eview Contractor’s Baseline Schedule , RFI Procedure, and QAP Implementation Protocols. QAP is included at the end of Exhibit 1.

1.3 Respond to Requests for Information (RFIs)
a) Consultant shall receive, log, review fo r completeness of the RFI to convey information sought, and examine whether is readily included in the construction documents. Information that would require further clarification will be routed to the Designer for action. Responses to the RFIs will be se nt back to the Contractor, distributed, and logged. Response timing is 72 hours. b) Deliverables:

1. Submittal Logs

2. RFI Responses

3. Status of Unresolved RFIs

4. Distribution per PCS.

1.4 Review Shop Drawings and Submittals
a) Consultant shall review shop drawings.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-A, Page 4 of 4
b) Consultant shall provide for timely logging, filing, reviewing, and tracking of project submittals using Microsoft Project software, such as Smartsheet.

Response timing is 72 hours.
c) Deliverables:

1. Submittal Logs

2. Submittal Approvals

3. Distribution per PCS

1.5 Attend Construction Meetings
a) Consultant shall attend weekly progress/coordination meetings to provide forum for overall project review, and review reports reflecting project construction progress, changes, change orders, time and budget impacts.

Meetings will be held on regularly scheduled day and time.

1.6 Project Site Inspections
a) Consultant shall provide experienced and qualified inspectors to ensure quality control, as well as documentation of the construction activities, as it relates to any design changes.
b) Deliverables:

1. Monitoring & Project Documentation as directed by the City.

1.7 Prepare Record Drawings
a) Consultant will obtain and monitor Contractor’s record As -Built drawings regularly and review for completeness and accuracy.
b) Deliverables:

1. Project Digital Photographic & Video Records of Construction Progress per PCS.

EXHIBIT 1-B: SCOPE OF SERVICES

INTRODUCTION
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

Under this Additional Authorization No. 1, the Consultant shall provide construction surveying and staking services as needed for the Consultant to provide support services and continue to assist the City during construction of the project.

A detailed outline of the scope of work by Task is included below. Payment and fees are included in Exhibit 3-B.

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Survey Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange), and supplement staff to act as:
 Project Manager
 Licensed Surveyor/Principal
 Field Crew
 Admin Support

This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms and conditions contained in the Funding Agreement (“FA”). The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.

ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.

Consultant shall refer to Detailed Scope of Work herein.

The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Exhibit “A” Rate Schedule in the Agreement for Professional Consultant Services RFQ 769-22, and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.

The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT

a. Scheduling, Coordination and Contract Administration b. Calculations and CAD Base Map Setup
c. Prepare and Forward Cut Sheets
d. Attend three (3) Engineering/Construction Meetings
e. Daily Reports

TASK 2 CONTROL

a. Locate and verify horizontal and vertical control
b. Relocate existing control that will be lost during construction (2) c. Establish additional control necessary to complete services

TASK 3 TIE-OUT AND RESET CONETERLINE MONUMENTS

a. Locate existing street monuments and ties within areas of construction (2 monuments) b. Set ties as needed to ensure four (4) ties per monument and measure to same (2 monuments) c. Prepare tie-out monument Field Notes for monuments with reset ties (assume two (2) monuments for cost estimate)
d. Reset monuments removed during construction (assume two (2) for cost estimate) e. Prepare Comer Records (assume eight (8) for cost estimate)

TASK 4 FIELD STAKING

a. Right of Way at 25' Intervals
b. Demo limits, sawcut limits, grinding limits, clear and grub c. Build survey line and grade sheet for crown lines at intersection d. Stake for new handicap curb ramps / bulb outs BCR and ECR e. Stake for sidewalks
f. Stake for box culvert / parkway drain improvement/ drainage items g. Stake for median curbs and passageways
h. Stake for traffic signal improvements, footings, and pole locations i. Stake for driveways
j. Stake for curb and gutter / spandrel / longitudinal gutter k. Stake for Line and Grade of Retaining walls, top of wall, footing, expansion joints, and all other requests to build complete

l. Stake for Metal Beam Guardrail, Crash Cushion arrays m. Stake for K-Rail
n. Stake line and grade for all earthwork and roadway Excavation, Class II Base, Lean Concrete, and Asphalt Paving
o. Prepare cut sheet for all daily survey staking
p. Stake Landscaping Landform Graphics
q. Stake all project signs, both Construction Area and Permanent Signage r. Stake line and grade CIDH and Soldier Piles
s. Stake line and grade Concrete Barrier
t. Stake line and grade all fencing, gates, and appurtenances u. Stake survey line and grade bus pads
v. Stake survey line and grade utilities
w. Stake survey line and grade ramp metering, street, and safety lightings and appurtenances.
x. Staking for structural backfill and light weight cellular concrete y. Staking for construction fencing
z. Staking BMP deployment temp fence, driveways, etc.

INTRODUCTION
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

On November 9, 2023, the Revised Task Order was executed, for the continuation of construction surveying and staking services essential for ongoing project support.

Under this Second Revised Task Order, the City shall authorize the contract contingency approved by Council on October 24, 2023. The Consultant shall persist with the original scope of work, ensuring that all amendments remain effective.

All other terms and conditions of the Task Order, unless explicitly modified, will remain unchanged and in full force in accordance with the original terms.

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004

Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General

AMENDMENT No.2 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY

This Amendment No. 2 to the Funding Agreement (this “Amendment”), is dated as of July 20, 2021 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, which was amended on November 2, 2020, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and

B. WHEREAS, the Grantee desires to increase the Project’s budget of I-5/SR-14 HOV Surplus Measure R by $8,769,200 from $21,274,943 to $30,044,143. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $30,044,143 which was approved by the LACMTA Board on January 28, 2021; and

C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,569,200 in Measure R Funds in FY 2021-22, $8,274,943 in Measure R Funds in FY 2022-23, and $2,200,000 in Measure R Funds in FY 2023-24. The total designated amount for the Project is $30,044,143; and

D. Grantee and LACMTA desire to amend the Existing FA as provided herein.

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $30,044,143 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014, June 25, 2020, and January 28, 2021, granted the Measure R Funds for the Project.

The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,569,200 in FY 2021-22; $8,274,943 in FY 2022- 23 and $2,200,000 in FY 2023-24.”

2. Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“(vii) Expending the Funds granted under this FA for allowable costs within five years or 60 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed in Prior Years have been expended and are no longer available. All Funds programmed for FY2019-20 are subject to lapse by June 30, 2024.”
(viii) Expending the Funds granted under this FA for allowable costs within three years or 36 months July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024. FY 2022-23 are subject to lapse by June 30, 2025. FY 2023-24 are subject to lapse by June 30, 2026.”

3. Attachment A-1 of the Existing FA is hereby replaced by Attachment A-2, attached.

4. Attachment B1-1 of the Existing FA is hereby replaced by Attachment B1-2, attached.

5. Attachment C-1 of the Existing FA is hereby replaced by Attachment C-2, attached.

6. Attachment E-1 – TIP Sheet of the Existing FA is hereby replaced by Attachment E-2, attached.

7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.

FTIP #: LA0G928
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 Total Budget
% of Budget

LACMTA PROGRAMMED FUNDING
Measure R Funds 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 71% I-5/SR-14 HOV Surplus-Measure R -$ -$ -$ 569,200$ 6,000,000$ 2,200,000$ 8,769,200$ 29%

LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL 3,300,000$ 6,700,000$ 1,000,000$ 8,569,200$ 8,274,943$ 2,200,000$ 30,044,143$ 100% OTHER SOURCES OF FUNDING:
-$ 0%
STATE: -$ 0%
FEDERAL: -$ 0%
PRIVATE OR OTHER: -$ 0%
OTHER FUNDING SUBTOTAL -$ -$ -$ -$ -$ -$ -$ 0% TOTAL PROJECT FUNDS 3,300,000$ 6,700,000$ 1,000,000$ 8,569,200$ 8,274,943$ 2,200,000$ 30,044,143$ 100% ATTACHMENT A-2 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04

PROGRAMMED BUDGET - SOURCES OF FUNDS
Rev. 05.03.19 FA Measure R Hwys Gen Attachment A Project Funds SOURCES OF FUNDS Prior Years FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $200,000 $200,000
PS&E $300,000 $300,000
RW Support $0
Const. Support $100,000 $100,000 $50,000 $250,000
RW $0
Construction $1,400,000 $1,400,000 $1,769,200 $4,569,200 Total PHASE I $500,000 $1,500,000 $1,500,000 $1,819,200 $0 $0 $0 $0 $5,319,200 MEASURE R FUNDS PHASE II:

PAED $1,687,745 $1,687,745
PS&E $1,915,358 $250,000 $2,165,358
RW Support $50,000 $50,000
Const. Support $200,043 $300,000 $350,000 $171,797 $1,021,840 RW $350,000 $350,000
Construction $1,550,000 $3,700,000 $4,150,000 $1,850,000 $3,000,000 $14,250,000 Total PHASE II $3,603,103 $650,000 $0 $1,750,043 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $19,524,943 SUM PROG LACMTA FUNDS: $4,103,103 $2,150,000 $1,500,000 $3,569,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $24,844,143 OTHER NON LACMTA FUNDING:

LOCAL:

Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY20-21 and FY21-22 $4,103,103 $2,150,000 $1,500,000 $3,569,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $24,844,143 SOURCES OF FUNDS FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
FY 2023-24
Qtr 4
FY 2024-25
Qtr 1
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $3,000,000 $2,200,000 $5,200,000
Total PHASE II $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000 SUM PROG LACMTA FUNDS: $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000 OTHER NON LACMTA FUNDING:

LOCAL:

Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24 $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000

SUMMARY OF ALL FUNDS
PAED $1,887,745 $0 $0 $0 $0 $0 $0 $0 $1,887,745
PS&E $2,215,358 $250,000 $0 $0 $0 $0 $0 $0 $2,465,358
RW Support $0 $50,000 $0 $0 $0 $0 $0 $0 $50,000
Const. Support $0 $100,000 $100,000 $250,043 $300,000 $350,000 $171,797 $0 $1,271,840 RW $0 $350,000 $0 $0 $0 $0 $0 $0 $350,000
Construction $3,000,000 $1,400,000 $1,400,000 $5,519,200 $3,700,000 $4,150,000 $1,850,000 $3,000,000 $24,019,200 TOTAL MILESTONES $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 SUM PROG LACMTA FUNDS $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 ATTACHMENT B1-2 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04

PROGRAMMED SOURCES OF FUNDS
FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C-2

SCOPE OF WORK

PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange

PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

This project limits are on the SR138 (SR-14) between Lancaster Boulevard and Avenue J-8, on Avenue J between 15th Street West and 25th Street West, on 20th street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

The purpose of this project is to improve operational capacity at the interchange and surrounding local streets eliminating congestion, while improving wayfinding and other context sensitive solutions.

PROJECT BACKGROUND:

The City of Lancaster has realized the need to improve the operational capacity of this interchange. It is a priority for the City of Lancaster, due to the Avenue J commercial/retail corridor, historic downtown Lancaster (“The Blvd”), and medical corridor (future Medical District) that it serves, however funding has never been available. Funding made available through the Measure R SR-138 Capacity Enhancements will improve the interchange, improve mobility between the freeway and local streets and enhance safety.

Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. Metro executed a Funding Agreement Amendment on April 19, 2021. The City of Lancaster also proposed to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. The Board approved the reallocation of funds in January 2021. With the SR-14/I-15 surplus funds the project will be fully funded through construction.

To expedite construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020 and awarded the construction contract in January 2021. The phase 2 project is scheduled to advertised in the fall of 2021.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work

PROJECT BUDGET PHASE I:

COMPONENT AMOUNT
PA/ED (Complete) $200,000
PS and E $300,000
R/W Support $0
R/W Capital $0
Construction Support $250,000
Construction Capital $4,569,200
Total Budget $5,319,200

PROJECT BUDGET PHASE II:

COMPONENT AMOUNT
PA/ED (Complete) $1,687,745
PS and E $2,165,358
R/W Support $50,000
R/W Capital $350,000
Construction Support $1,021,840
Construction Capital $19,450,000
Total Budget $24,724,943

SCOPE PHASE I:

The Phase I improvements were accelerated to initiate construction on the Local Roadway portion of the project without waiting for final approvals from Caltrans on the Caltrans freeway portion of the project. This has allowed the construction of the project to begin sooner and help the completion of the entire project.

The Local roadway project includes mobility enhancements along Avenue J on both sides of the freeway, between 15th Street West and 25th Street West by adding buffered bike lanes in both directions along with pedestrian facility upgrades. The improvements include revisions to medians and channelization at the intersections and restriping the roadway, which requires upgrades to the median hardscape improvements with minimal landscaping.

These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

SCOPE PHASE II:

The Project will improve the SR-138 (SR-14) Freeway/Avenue J interchange by adding new southbound onramp and northbound offramp, reconfiguring and signalizing the ramp intersections, SR-138 (SR-14) mainline improvements to accommodate ramp additions, as well as other enhancements to alleviate congestion at the intersections adjacent to the interchange. With the addition of the new SB onramp and NB offramp at Avenue J, the SB onramp at J-8 will be removed and the NB offramp at 20th Street West will be improved, including the intersection with 20th Street West. Minor drainage improvements are also included with the ramp and intersection improvements. The project includes water quality BMP’s and aesthetic treatment to provide context sensitive solutions within the interchange area to meet Caltrans corridor aesthetic requirements. The proposed improvements require the following:

DESIGN:

I. Final Design – Plans, Specifications and Estimates

Tasks to be performed include, but are not limited to, the following:

A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)

II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings

Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work

D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital

Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work

Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work

MILESTONES for PHASE I: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System
(ITS)

Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)

Concept of Operations
System Requirements
High Level Design

PA&ED
Prepare Environmental Document
Document Type

Scoping
Technical Studies
Draft Environmental Document June 2016 September 2018
Final Environmental Document September 2018 September 2019 Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)

Categorical Exemption Filing

PS&E September 2018 August 2020
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Intelligent Transportation System
(ITS)

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1 August 2020 September 2020 Evaluations
Selection
Board Approval Process
Contract Award Package #1 January 2021

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION
DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1 January 2021 August 2021
Project Closes Out October 2021

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work

MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System (ITS)
Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System (ITS)
Concept of Operations
System Requirements

PA&ED
Prepare Environmental Document
Document Type

PS&E September 2018 July 2021
95% PS&E Package #2 May 2020 April 2021
100% PS&E Package #2 May 2021 July 2021
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Civic Design
Structural Design
FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2 June 2021 July 2021
Evaluations
Selection
Board Approval Process
Contract Award Package #2 September 2021

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Archaeological

CONCRETE
Form Work
Rebar Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION
DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

Construction Package #2 October 2021 October 2022
Project Closes Out (Phase 1 and Phase
2)
February 2023

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C – Location Map

Los Angeles Metropolitan Transportation Authority
2021 Federal Transportation Improvement Program ($000)
LA0G928TIP ID Implementing Agency Lancaster, City of
SCAG RTP Project #: 1AL04
Conformity Category: NON-EXEMPT
Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.

Study:N/A Is Model: YES Model #:

PM: Ray Hunt - (661) 945-6860
Email: [email protected]
LS: N LS GROUP#:

PPNO:EA #:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

Air Basin: MDAB Envir Doc: INITIAL STUDY/NEGATIVE
DECLARATION - CEQA - 09/09/2019
Uza:

Lancaster-Palmdale
Sub-Area: Sub-Region: North Los Angeles
County
CTIPS ID:

Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Hov acs eg loc: Toll Rate:

0.00 Toll Colc Loc: Toll Method:

System :Local Hwy Completion Date 12/31/2023Phase: ROW AcquisitionDistance: 0Postmile: 67.95 to 67.95Route :

PRIOR PROG TOTAL BEYONDPHASE 25/2624/2523/2422/2321/2220/21 $0 $1,700 $1,700 PEMR20H - Measure R 20% Highway
CON
RW
SUBTOTAL $30,044 $20,044 $10,000
$26,744 $20,044 $6,700
$1,600 $0 $1,600
$10,000 $20,044 TOTAL
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $26,744 $30,044
TOTAL PROGRAMMED: $30,044
- General Comment: No significant change made. The conformity category was changed in error. Please correct error and change the project back to a "Non-Exempt" modeled project not a "TCM Committed" type. - Modeling Comment: No significant change made.
- TCM Comment: No significant change made.
- Amendment Comment:
- CMP Comment:
- Narrative:

Change reason:MODELING DETAILS UPDATE, S Total Project CostLast Revised Amendment 21-98 - SCAG PENDING $30,044 1Page Monday, July 19, 2021
FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004

Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General

AMENDMENT No.1 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY

This Amendment No. 1 to the Funding Agreement (this “Amendment”), is dated as of November 2, 2020 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and

B. WHEREAS, the Grantee desires to increase the Project’s budget of Measure R by $11,274,943 from $10,000,000 to $21,274,943. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $21,274,943 which was approved by the LACMTA Board on June 25, 2020; and

C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,000,000 in Measure R Funds in FY 2021-22 and $2,274,943 in Measure R Funds in FY 2022-23. The total designated amount for the Project is $21,274,943; and

D. Grantee and LACMTA desire to amend the Existing FA as provided herein.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $21,274,943 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014 and June 25, 2020 granted the Measure R Funds for the Project. The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,000,000 in FY 2021-22; and $2,274,943 in FY 2022-23.”

3. Attachment A of the Existing FA is hereby replaced by Attachment A-1, attached.

4. Attachment B-1 of the Existing FA is hereby replaced by Attachment B1-1, attached.

5. Attachment C of the Existing FA is hereby replaced by Attachment C-1, attached.

6. Attachment E – TIP Sheet of the Existing FA is hereby replaced by Attachment E-1, attached.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A

FTIP #: LA0G928
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23 Total Budget
% of Budget

LACMTA PROGRAMMED FUNDING
MEASURE R FUNDS 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 100%

LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL -$ 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 100% OTHER SOURCES OF FUNDING:
-$ 0%
STATE: -$ 0%
FEDERAL: -$ 0%
PRIVATE OR OTHER: -$ 0%
OTHER FUNDING SUBTOTAL -$ -$ -$ -$ -$ -$ -$ 0%
TOTAL PROJECT FUNDS -$ 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 100% ATTACHMENT A-1 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04

PROGRAMMED BUDGET - SOURCES OF FUNDS
Rev. 05.03.19 FA Measure R Hwys Gen Attachment A-1 Project Funds DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A SOURCES OF FUNDS Prior Years FY 2020-21
Qtr 1
FY 2020-21
Qtr 2
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $200,000 $200,000
PS&E $300,000 $300,000
RW Support $0
Const. Support $100,000 $100,000 $50,000 $250,000
RW $0
Construction $1,400,000 $1,400,000 $1,200,000 $4,000,000 Total PHASE I $500,000 $0 $0 $1,500,000 $1,500,000 $1,250,000 $0 $0 $4,750,000 MEASURE R FUNDS PHASE II:

PAED $1,687,745 $1,687,745
PS&E $1,915,358 $100,000 $150,000 $2,165,358
RW Support $50,000 $50,000
Const. Support $200,043 $300,000 $350,000 $850,043
RW $350,000 $350,000
Construction $1,550,000 $3,700,000 $4,150,000 $9,400,000 Total PHASE II$3,603,103 $150,000 $500,000 $0 $0 $1,750,043 $4,000,000 $4,500,000 $14,503,146 SUM PROG LACMTA FUNDS:$4,103,103 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 OTHER NON LACMTA FUNDING:

LOCAL:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY20-21 and FY21-22 $4,103,103 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 SOURCES OF FUNDS FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:

PAED $0
PS&E $0
RW Support $0
Const. Support $171,797 $171,797
RW $0
Construction $1,850,000 $1,850,000
Total PHASE II$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797 SUM PROG LACMTA FUNDS:$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797 OTHER NON LACMTA FUNDING:

LOCAL:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797

SUMMARY OF ALL FUNDS
PAED $1,887,745 $0 $0 $0 $0 $0 $0 $0 $1,887,745
PS&E $2,215,358 $100,000 $150,000 $0 $0 $0 $0 $0 $2,465,358 RW Support $0 $50,000 $0 $0 $0 $0 $0 $0 $50,000
Const. Support $171,797 $0 $0 $100,000 $100,000 $250,043 $300,000 $350,000 $1,271,840 RW $0 $0 $350,000 $0 $0 $0 $0 $0 $350,000
Construction $1,850,000 $0 $0 $1,400,000 $1,400,000 $2,750,000 $3,700,000 $4,150,000 $15,250,000 TOTAL MILESTONES $6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $21,274,943 SUM PROG LACMTA FUNDS$6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000$21,274,943 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $21,274,943 ATTACHMENT B1-1 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04

PROGRAMMED SOURCES OF FUNDS
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C-1

SCOPE OF WORK

PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange

PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

PROJECT BACKGROUND:

Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. The City of Lancaster is proposing to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. With the SR-14/I-15 surplus funds the project will be fully funded through construction.

To expedite the construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020. The phase 2 project is scheduled to advertised in the summer of 2021.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work

PROJECT BUDGET PHASE I:

COMPONENT AMOUNT
PA/ED (Complete) $200,000
PS and E $300,000
R/W Support $0
R/W Capital $0
Construction Support $250,000
Construction Capital $4,000,000
Total Budget $4,750,000

PROJECT BUDGET PHASE II:

COMPONENT AMOUNT
PA/ED (Complete) $1,687,745
PS and E $2,165,358
R/W Support $50,000
R/W Capital $350,000
Construction Support $1,021,840
Construction Capital $11,250,000
Total Budget $16,524,943

SCOPE PHASE I:

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work

B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

SCOPE PHASE II:

DESIGN:

I. Final Design – Plans, Specifications and Estimates

Tasks to be performed include, but are not limited to, the following:

A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)

II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work

Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital

Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work

F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work

MILESTONES for PHASE I: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System
(ITS)

Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)

Concept of Operations
System Requirements
High Level Design

PA&ED
Prepare Environmental Document
Document Type

Categorical Exemption Filing

PS&E September 2018 August 2020
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work

Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Civic Design
Structural Design
Intelligent Transportation System
(ITS)

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1 August 2020 September 2020 Evaluations
Selection
Board Approval Process
Contract Award Package #1 December 2020

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1 January 2021 June 2021
Project Closes Out October 2022
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work

START DATE COMPLETION DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System
(ITS)

Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)

Concept of Operations
System Requirements
High Level Design

PA&ED
Prepare Environmental Document
Document Type

Categorical Exemption Filing

PS&E September 2018 April 2021
95% PS&E Package #2 May 2020 November 2020
100% PS&E Package #2 January 2021 May 2021
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Civic Design
Structural Design
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2 May 2021 June 2021
Evaluations
Selection
Board Approval Process
Contract Award Package #2 July 2021

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 11 FA Measure R Hwys Gen Attachment C Scope of Work

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

Construction Package #2 July 2021 June 2022
Project Closes Out (Phase 1 and
Phase 2)
October2022

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 12 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C – Location Map(s)

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
LA0G928TIP ID Implementing Agency Lancaster, City of
SCAG RTP Project #: 1AL04
Conformity Category: NON-EXEMPT
Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.

Study:N/A Is Model: YES Model #:

PM: Mike Livingston - (661)945-6227
LS: N LS GROUP#:

PPNO:EA #:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

Air Basin: MDAB Envir Doc: DRAFT ENVIRONMENTAL IMPACT
REPORT - 03/31/2016
Uza:

Lancaster-Palmdale
Sub-Area: Sub-Region: North Los Angeles
County
CTIPS ID:

Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Hov acs eg loc: Toll Rate:

0.00 Toll Colc Loc: Toll Method:

System :Local Hwy Completion Date 12/31/2021Phase: ROW AcquisitionDistance: 0Postmile: 67.95 to 67.95Route :

PRIOR PROG TOTAL BEYONDPHASE 23/2422/2321/2220/2119/2018/19 $0 $0 $1,700 $1,700 PEMR20H - Measure R 20% Highway
CON
RW
SUBTOTAL $21,275 $11,275 $6,700 $3,300
$17,975 $11,275 $6,700 $0
$1,600 $0 $0 $1,600
$3,300 $6,700 $11,275 TOTAL
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $17,975 $21,275
TOTAL PROGRAMMED: $21,275
- General Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - Modeling Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - TCM Comment:
- Amendment Comment:
- CMP Comment:
- Narrative:

Change reason:SCHEDULE DELAY Total Project CostLast Revised Amendment 19-27 - FEDERAL PENDING $21,275 1Page Monday, November 2, 2020

EXHIBIT 1-B: SCOPE OF SERVICES

INTRODUCTION
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

A detailed outline of the scope of work by Task is included below. Payment and fees are included in Exhibit 3-B.

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Survey Services during the construction phase of PWCP 20-005, SR-138 (SR -14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange), and supplement staff to act as:
• Project Manager
• Licensed Surveyor/Principal
• Field Crew
• Admin Support

This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms and conditions contained in the Funding Agreement (“FA”). The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR -138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.

Per PART II, GENERAL TERMS OF THE FA, Section 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA sha ll have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.

Consultant shall refer to Detailed Scope of Work herein.

The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the C ity. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City.

The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field func tion, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Exhibit “A” Rate Schedule in the Agreement for Professional Consultant Services RFQ 769 -22, and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.

The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT

a. Scheduling, Coordination and Contract Administration b. Calculations and CAD Base Map Setup
c. Prepare and Forward Cut Sheets
d. Attend three (3) Engineering/Construction Meetings
e. Daily Reports

TASK 2 CONTROL

a. Locate and verify horizontal and vertical control
b. Relocate existing control that will be lost during construction (2) c. Establish additional control necessary to complete services

TASK 3 TIE-OUT AND RESET CONETERLINE MONUMENTS

TASK 4 FIELD STAKING

EXHIBIT 1-D: SCOPE OF SERVICES

On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

On November 9, 2023, the Revised Task Order was executed, for the continuation of construction surveying and staking services essential for ongoing project support.

On October 24, 2024 a Second Revised Task Order was executed for the continuation of the original scope of work essential for the ongoing project support.

Under this Third Revised Task Order, the Consultant shall extend the period of services indicated on Exhibit 2-D.

Milestone tasks and schedules are outlined in Exhibit 2- D, and the payment and fee structure are provided in the tasks and subtasks table included in Exhibit 3-D.

Except as expressly amended hereby, all the other terms and conditions of the Task Order shall remain unchanged and in full force and effect in accordance with their original terms.

AMENDMENT TO AGREEMENT FOR PROFESSIONAL CONSULTANT
SERVICES (RFQ 769-22)

Revised Rate Sheet dated _____________, 2025 , included with this Task Order, hereby replaces the Rate Sheet dated August 13, 2024 approved with Task Order 4 on September 5, 2024. The Revised Rate sheet shall be in full effect for this Task order and all future Task Orders approved by the City of Lancaster.

EXHIBIT “2”

SCHEDULE

A. Task Order 1 – Schedule

B. Revised Task Order 1 – Schedule

C. Second Revised Task Order – Schedule

D. Third Revised Task Order – Schedule

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 2-A, Page 1 of 1
EXHIBIT 2-A: SCHEDULE
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed. It is anticipated that performance of the work will be completed thirty (30) after the contract completion date for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements Phase II. In no event shall performance of the work be completed later than ninety (90) days after the contract completion date for PWCP 20-005 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in this Task Order.

EXHIBIT 2-B: SCHEDULE
There is no change to the schedule under Task Order 1.

EXHIBIT 2-C: SCHEDULE
Milestone tasks and tentative schedule based on funding are included in Exhibit 2. The schedule is a critical timeline that must be adhered to due to the deadline constraints, therefore, all the following tasks must be completed on or before the due dates listed.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

MILESTONE COMPLETED BY
Executed Revised Task Order October 15, 2024
Notice to Proceed October 21, 2024
Construction January 6, 2025
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-D, Page 1 of 1

EXHIBIT 2-D: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A, 2-B and 2-C. The schedules are a critical timeline that must be adhered to due to the deadline constraints required by the grant.

In order to preserve grant funding, time is of the essence.

The Task Order will be processed and executed as soon as possible shall be in place prior to Notice to Proceed. It is anticipated that the work will be completed no later than December 31, 2025.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

EXHIBIT “3”

FEE SCHEDULE

The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 1 – Payment and Fees

B. Revised Task Order 1 – Payment and Fees

C. Second Revised Task Order – Payment and Fees

D. Third Revised Task Order – Payment and Fees

Original Authorization: $ 124,118.00
Previous Addt’l Authorizations: $ 471,646.00
Authorization No. 3: $ 84,154.00
Total Not To Exceed: $ 679,918.00

EXHIBIT “3”

FEE SCHEDULE

The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 1 – Payment and Fees

B. Revised Task Order 1 – Payment and Fees

C. Second Revised Task Order – Payment and Fees

D. Third Revised Task Order – Payment and Fees

Original Authorization: $ 124,118.00
Previous Addt’l Authorizations: $ 471,646.00
Authorization No. 3: $ 84,154.00
Total Not To Exceed: $ 679,918.00

1. CONSTRUCTION SUPPORT SERVICES $124,118.00
$124,118.00TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
TOTAL COST AMOUNT WRITTEN IN WORDS One hundred twenty four thousand, one hundred, and eighteen dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction
Scope Item #
Project Manager
Senior Engineer (Traffic)
Landscape Manager
Project Engineer
Analyst
Admin Support
Total Hours per Task
KHA Labor Total
KHA Expense Totals
* BCA Total
Total Task Budget
Billing Rates 340$ 235$ 220$ 185$ 145$ 100$ 1 Preparation of RE File 2 16 40 2 60 9,640$ 443$ 10,083$ 2 Pre-Construction Meeting (1) 2 4 6 1,420$ 65$ 1,485$ 3 Respond to RFIs (assumed 10) 6 4 4 68 40 4 126 22,640$ 1,041$ 13,750$ 37,431$ 4 Review Shop Drawings and Submittals (assumed 12) 6 4 4 68 40 4 126 22,640$ 1,041$ 13,750$ 37,431$ 5 Attend Construction Meetings (assumed 2) 2 8 2 12 2,360$ 109$ 2,469$ 6 Project Site Inspections (assumed 2) 2 8 8 2 20 3,520$ 162$ 3,682$ 7 Prepare Record Drawings 2 4 4 60 110 6 186 30,150$ 1,387$ 31,537$ Totals 22 12 12 232 238 20 536 92,370$ $ 27,500 4,248 $ $ 124,118 * Includes 10% KHA markup
kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification Rate
Analyst I $135
Analyst II $165
Professional $190
Senior Professional I $265
Senior Professional II $365
Senior Technical Support $225
Technical Support $150
Support Staff $125
Effective through December 31, 2023.

Subject to annual adjustment thereafter.

Direct Expenses will be billed at cost.

Sub-Consultants will be charged at 10% mark-up, or per the Contract.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-B, Page 1 of 1
TASK
NO. DESCRIPTION FEE

1. CONSTRUCTION SUPPORT SURVEY SERVICES $429,000.00
$429,000.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-B: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
TOTAL COST AMOUNT WRITTEN IN WORDS Four hundred, twenty-nine thousand

* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

Subject to annual adjustment thereafter.

Direct Expenses will be billed at cost.

1. CONSTRUCTION SUPPORT SURVEY SERVICES $42,646.00
$42,646.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-C: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
TOTAL COST AMOUNT WRITTEN IN WORDS Forty-Two Thousand
Six Hundred Forty-Six Dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

Page 1 of 1 ends

kimley-horn.com 660 South Figueroa Street Suite 2050, Los Angeles, CA 90017 213-261-4040 October 2, 2024
Michael Livingston
Senior Construction Manager
City of Lancaster
44933 N Fern Avenue
Lancaster, CA 93534
Re: Measure R – SR-138 Capacity Enhancements Program - Avenue J Interchange Improvements Project – Design Support During Construction Additional Authorization #2 Request
Kimley-Horn and Associates, Inc. (Kimley-Horn) currently provides construction phase services support to the City of Lancaster (City). On February 14 th, 2023, the City awarded the construction contract to Granite Construction (Contractor). Construction began on August 3 rd, 2023. Since then, Kimley-Horn assisted in preparing the RE file, attended a pre-construction meeting, responded to nineteen (19) Requests for Information (RFIs), and reviewed fourteen (14) shop drawings and submittals with revisions. Construction was originally anticipated to be complete within three-hundred sixty (360) calendar days. The Contractor is approximately seventy (70) days behind schedule, and the anticipated completion date is January 2025.

The purpose of this request is to provide additional scope and fee for the Kimley-Horn team to continue to provide design support to City during the construction phase of the project up to the anticipated completion date of January 2025.

Scope of Services
Kimley-Horn and BCA will continue to review and respond to Contractor RFIs pertaining to construction issues, clarify construction documents, and perform reviews of shop drawings and structural submittals required by the project specifications. The additional authorization assumes eight (8) additional RFIs and four (4) additional materials submittals.

The services will be provided on a time and materials basis described in the attached hours and cost spreadsheet with a not to exceed total amount of $595,764 as follows:

Original Authorization $124,118
Additional Authorization #1 (Survey Support) $429,000
Additional Authorization #2 (Contingency – RFIs, Materials Submittals) $ 42,646 Total $595,764
We are excited to continue providing our professional services and support to the City in realizing these improvements.

Please review and let us know if you have any questions or need any additional information.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Eugene Huang, P.E. Brandon Friedman, P.E.

Project Manager Assistant Project Manager/Project Engineer Attachments:
 Hours and Cost Summary Spreadsheet

City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #2) Scope Item #
Senior Professional I (Eugene Huang)
Senior Professional I (Randall Kopff)
Senior Technical Support
(Brandon Friedman)
Senior Techincal Support
(Zachary McFann)
Analyst II (Alyssa Lam)
Support Staff (Wendy Fraticelli)
Total Hours per Task
KHA Labor Total
KHA Expense Totals
* Biggs Cardosa (BCA, Structural
Engineer) Total
Total Task Budget
Billing Rates 273$ 273$ 232$ 232$ 170$ 129$ 1 Preparation of RE File (included in original scope) 0 -$ $ - -$ 2 Pre-Construction Meeting (complete) 0 -$ -$ -$
3 Respond to RFIs (assume additional 8) 4 3 36 3 36 4 86 17,595$ 809$ 7,700$ 26,104$ 4 Review Shop Drawings and Submittals (assume additional 4) 2 1 22 1 12 2 40 8,453$ 389$ 7,700$ 16,542$ 5 Attend Construction Meetings (assumed 0) 0 -$ $ - -$ 6 Project Site Inspections (assumed 0) 0 -$ $ - -$ 7 Prepare Record Drawings (included in original scope) 0 -$ -$ -$ Totals 6 4 58 4 48 6 126 26,048$ 1,198$ 15,400$ 42,646$ * Includes 10% KHA markup
kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification Rate
Analyst I $139
Analyst II $170
Professional $196
Senior Professional I $273
Senior Professional II $376
Senior Project Manager $325
Senior Technical Support $232
Technical Support $155
Support Staff $129
Effective through December 31, 2024
Subject to annual adjustment thereafter
Direct Expenses will be billed at cost
Sub-Consultants will be billed at 10% mark-up, or per the Contract

REVISED
AUGUST 13, 2024
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-D, Page 1 of 1
TASK
NO. DESCRIPTION FEE
$0.00
$0.00
$56,011.50
$8,842.50
$14,018.00
$5,282.00

1. Preparation of RE File (included in original sco pe)

2. Pre-Construction Meeting (complete)

3. Respond to RFIs

4. Review Shop Drawings and Submittals

5. Attend Construction Meetings (assumed weekly)

6. Project Site Inspectio ns (assumed 2)

7. Prepare Record Drawings (included in original sco pe) $0.00 $84,154.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-D: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
fifty-four dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

Eighty-four thousand, one hundred TOTAL COST AMOUNT WRITTEN IN WORDS

Page 1 of 1 ends

kimley-horn.com 660 South Figueroa Street Suite 2050, Los Angeles, CA 90017 213-261-4040

February 25, 2025

Nicholas Godin
Assistant Director, City Engineering
City of Lancaster
44933 N Fern Avenue
Lancaster, CA 93534

Re: Measure R – SR-138 Capacity Enhancements Program - Avenue J Interchange Improvements Project – Design Support During Construction Additional Authorization #3 Request

Kimley-Horn and Associates, Inc. (Kimley-Horn) currently provides construction phase services support to the City of Lancaster (City). On February 14th, 2023, the City awarded the construction contract to Granite Construction (Contractor). Construction began on August 3rd, 2023. Since then, Kimley-Horn assisted in preparing the RE file, attended a pre -construction meeting, responded to thirty-six (36) Requests for Information (RFIs), reviewed twenty-one (21) shop drawings and submittals with revisions, and answered approximately fifty (50) ancillary questions. Construction was originally anticipated to be complete within three-hundred sixty (360) calendar days. The City informed Kimley-Horn the Project is behind schedule due to Contractor delays, and the anticipated completion date is December 31st, 2025. The purpose of this request is to provide additional scope and fee for the Kimley -Horn team to continue to provide design support to the City during the construction phase of the project up to the anticipated completion date of December 31st, 2025.

Scope of Services

Kimley-Horn will continue to review and respond to Contractor RFIs pertaining to construction issues, clarify construction documents, perform reviews of shop drawings required by the project specifications , attend construction meetings, and perform site inspections.

The services will be provided on a time and materials basis described in the attached hours and cost spreadsheet with a not to exceed total amount of $679,918 as follows:

Original Authorization $124,118
Additional Authorization #1 (Survey Support) $429,000 Additional Authorization #2 (Contingency – RFIs, Materials Submittals) $ 42,646 Additional Authorization #3 (Meetings, RFIs, and Material Submittals) $ 84,154 Total $679,918
We are excited to continue providing our professional services and support to the City in realizing these improvements.

Please review and let us know if you have any questions or need any additional information.

Sincerely,

KIMLEY-HORN AND ASSOCIATES, INC.

Eugene Huang, P.E. Brandon Friedman, P.E.

Project Manager Assistant Project Manager/Project Engineer

Attachments:
• Hours and Cost Summary Spreadsheet

City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #3) Scope Item #
Senior Professional I
Senior Technical Support
Analyst II
Support Staff
Total Hours per Task
KHA Labor Total
KHA Expense Totals
Total Task Budget
Billing Rates 273$ 232$ 170$ 129$
1 Preparation of RE File (included in original scope) 0 -$ -$ -$ 2 Pre-Construction Meeting (complete) 0 -$ -$ -$ 3 Respond to RFIs 22 118 108 14 262 53,548$ 2,463$ 56,011$ 4 Review Shop Drawings and Submittals 3 23 12 2 40 8,453$ 389$ 8,842$ 5 Attend Construction Meetings (assumed weekly) 10 46 56 13,402$ 616$ 14,018$ 6 Project Site Inspections (assumed 2) 10 10 20 5,050$ 232$ 5,282$ 7 Prepare Record Drawings (included in original scope) 0 -$ -$ -$ Totals 45 197 120 16 378 80,453$ 3,701$ 84,154$ kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification Rate
Analyst I $139
Analyst II $170
Professional $196
Senior Professional I $273
Senior Professional II $376
Senior Project Manager $325
Senior Technical Support $232
Technical Support $155
Support Staff $129
Effective through December 31, 2024
Subject to annual adjustment thereafter
Direct Expenses will be billed at cost
Sub-Consultants will be billed at 10% mark-up, or per the Contract

REVISED
AUGUST 13, 2024

Lancaster City CouncilMay 13, 2025

Lancaster City Council
May 13, 2025