STAFF REPORT
City of Lancaster
CC 7
5/13/2025
TN
Date: May 13, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Kimley-Horn and Associates, Inc. Third Revised Task Order 1 and DMR Team, Inc. Third Revised Task Order 2 for Multi-Year Professional Services for PWCP 20-005, SR 138 (SR-14) Avenue J Interchange Improvements (Phase II Caltrans Interchange)
Recommendations:
1. Approve Third Revised Task Order No. 1, for services in accordance with the Multi-Year Professional Services Agreement (RFQ 769-22), Service Group Category 1 – Roadway and Structures Engineering, with Kimley-Horn and Associates, Inc. (KHA), of Los Angeles, California, in the amount of $84,154.00, to provide construction support services during construction of SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans), and authorize the City Manager, or his designee, to sign all documents.
2. Approve Third Revised Task Order No. 2, for services in accordance with the Multi-Year Professional Services Agreement (RFQ 739-21), Service Group Category 1 – Construction Management and Inspection, with DMR Team, Inc. (DMR), of Chatsworth, California, in the amount of $607,705.00, to provide on-call construction management and inspection services during construction of SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans), and authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$691,859.00, bringing the approved and authorized contract amount for KHA to $679,918.00; and bringing the approved and authorized contract amount for DMR to $1,548,470.00. Sufficient funds are available in the Capital Improvements Budget in project string CP15BR007.CONST, GL Accounts 21249900.8000.
Background:
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The PWCP 20-005, SR-138 (SR-14), Avenue J Interchange Improvements (Phase II – Caltrans Interchange) will install Phase II improvements, completing the local streets improvements that started in Phase I, as well as the freeway interchange improvements to add a northbound off-ramp at Avenue J, add a southbound on-ramp at Avenue J, and other lighting, signalization, landscaping, and interchange improvements.
Project construction began on August 7 th, 2023, and the original construction contract included 360 calendar days. Various delays have created the need to extend the original construction contract to 876 calendar days, as construction is now expected to be completed by December 30, 2025. The extension of the construction contract necessitates the extension of the construction engineering and construction management support services.
The project is funded with a Los Angeles County Metropolitan Transportation Authority (LACMTA) grant with Measure R Highway Program Funds. The selected firm shall execute the project in accordance with the LACMTA Funding Agreement to ensure compliance with all grant requirements.
Kimley-Horn and Associates, Inc.
On May 22, 2023, the City executed a Task Order for construction support services with Kimley-Horn and Associates (KHA), Inc. in the amount of $124,118.00.
On October 24, 2023, the City Council approved Revised Task Order 1, for the continuation of construction surveying and staking services essential for ongoing project support in the amount of $429,000.00 plus a 10% contingency. On November 9, 2023, Revised Task Order 1 was executed in the amount of $429,000.00 bringing the total contract cost to $553,118.00.
On November 13, 2024, Second Revised Task Order 1 was executed for the continuation of the original scope of work essential for ongoing project support, authorizing the use of the approved contingency in the amount of $42,646.00, bringing the contract cost to $595,764.00.
With the approval of Third Revised Task Order 1, KHA will continue to provide construction support services through the completion of the project, estimated to be December 2025, in the amount of $84,154.00, bringing the total contract cost to $679,918.00.
DMR Team, Inc.
On August 26, 2022, the City executed a Task Order for on-call construction management and inspection services with DMR Team, Inc. in the amount of $346,510.00.
On June 17, 2024, a Revised Task Order was executed for source inspection and quality management plan execution for Caltrans processing and testing preparation in the amount of $200,000.00, bringing the total contract cost to $546,510.00.
On January 7, 2025, a Second Revised Task Order was executed, authorizing the use of the contract contingency approved by the City Council on August 23, 2022, and May 28, 2024, and approved additional funding to extend the period of services in the amount of $394,255.00, bringing the total contract cost to $940,765.00.
With the approval of Third Revised Task Order 2, DMR will continue to provide on-call 2 0
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construction management and inspection services through the completion of the project, estimated to be December 2025, in the amount of $607,705.00, bringing the total contract cost to $1,548,470.00.
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Attachments:
Third Revised Task Order 1 - Kimley-Horn Associates, Inc.
Third Revised Task Order 2 - DMR Team, Inc.