STAFF REPORT
City of Lancaster
CC 7
5/27/2025
TN
Date: May 27, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director - PW City Engineering Subject: Purchase Order Increase for Task Order for Multi-Year Professional Services (Service Group Category No. 13 – Development Plan Check) Grading Permit and Encroachment Permit Plan Checking (Including Traffic Plan Check) for CDP 18- 05 – Permit Plan Checking
Recommendation:
Approve an increase in the Purchase Order (PO 25000327) for Task Order No. 1 with Cannon Corporation in the amount of $150,000.00, and authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$150,000.00, bringing the total Purchase Order to $275,000.00. Sufficient funds are available in City Engineering's Operating Budget, GL Account 10147000.5710.
Background:
On April 27, 2023, the City approved Task Order No. 1 to Cannon Corporation for grading permit and encroachment permit plan checking services. The cost for their plan checking services are based on a percentage of the grading and encroachment permit plan checking fees that are collected from private development projects.
On November 8, 2022, the City Council approved Multi-Year Services Agreements procured under Request for Qualifications (RFQ) 769-22. Cannon Corporation qualified under Service Group Category (SGC) 13 and their Multi-Year Services Agreement term will end on December 23, 2026.
In accordance with the multi-year agreement, each fiscal year a new Purchase Order (PO) is approved for Cannon Corporation in the amount of $125,000.00 for the payment of their 2 0
4 5
services. Due to an increase in private development and corresponding increase in grading and encroachment plan check submittals, the Purchase Order for this fiscal year must be increased by $150,000.00. With the increase in development and permit plan check submittals, corresponding revenues have increased proportionately and will offset the requested operating budget increase.
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