STAFF REPORT
City of Lancaster
NB 2
6/24/2025
TN
Date:June 24, 2025
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject:Award of Bid and Task Orders for Multi-Year Professional Services (Service Group Category 16 - Labor Compliance & Service Group Category 09 –Materials and Laboratory Testing Services) – Public Works Construction Project No. 24-005 – 2024 Pavement Management Program - Road Rehabilitation Recommendations:
1. Award Public Works Construction Project (PWCP) 24-005, 2024 Pavement Management Program (PMP) Road Rehabilitation, to R.C. Becker Inc., of Santa Clarita, California, Base Bid Items in the amount of $2,001,216.30, plus a 20% contingency, to repair and resurface 5.5 lane miles of road at two locations within the City of Lancaster; and authorize the City Manager, or his designee, to sign all documents in accordance with California Public Contract Code Section 22038(b).
2. Find the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on June 4, 2024.
3. Authorize Task Order expenditure amount of $20,012.16, plus a 5% contingency, for Labor Compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 - Labor Compliance.
4. Authorize Task Order expenditure amount of $25,485.00, plus a 5% contingency, for Materials and Laboratory Testing services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 09 – Materials and Laboratory Testing.
G.C. Section 84308: No
Fiscal Impact:
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$2,499,231.58 (including 20% construction contract contingency, 5% labor compliance contingency, and 5% material testing contingency). Sufficient funds are available in the Capital Improvements Budget in project string CP15ST085.CONST, GL Accounts 21549900.8000, 22049900.8000, 41449900.8000, 21149900.8000 and 53049900.8000.
Background:
The proposed project is funded by the Gas Tax – SB-1, Proposition C, and the Lancaster Financing Authority. This project will include roadway repair and rehabilitation at the following locations:
•Avenue J from 30 th Street West to 25th Street West
•20 th Street West from Avenue J-8 to Avenue K
Per Section 2.2 of the Existing Community Workforce Agreement (CWA), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions. The contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, 48 hours prior to commencement of work, or within 48 hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On April 22, 2025, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 24-005 via PlanetBids. The lowest bidder was determined based on the summation of the base bid and all additive alternates. Upon budget review after bid opening, the additive alternates were removed from the project scope. While the bid is recommended for award based on the summation of all additive alternates, the award will be made in an amount equal to the base bid. R.C. Becker and Son, Inc. was the lowest responsive, responsible bidder. The results of the bids are shown below.
Contractor City Bid Amounts Base Bid Amount
1. R.C Becker and Son, Inc. Santa Clarita, CA $2,070,793.80 $2,001,216.30
2. Vance Corporation Beaumont, CA $2,135,399.84 $2,084,298.93
3. Sully-Miller Contra Brea, CA $2,507,577.40 $2,447,727.40
4. Granite Construction Company Lancaster, CA $2,899,670.95 $2,838,900.95
5. C.A. Rasmussen, Inc. Valencia, CA $3,022,342.20 $2,960,842.20 Engineer's Estimate $3,142,530.27 $2,882,530.27
On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for various Service Group Categories with the consulting firms recommended by staff to be pre- qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects. Proposals will be requested from those prequalified under Service Group Category (SGC) 09 – Materials and Laboratory Testing and Service Group Category (SGC) 16 – Labor Compliance Services, and a task order will be executed with one of the following firms in each Service Group Category:
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SGC 16 – Labor Compliance SGC 09 – Materials and Laboratory Testing • Cumming Management Group, Inc. • Converse Consultants • Golden State Labor Compliance, LLC. • Earth Systems Pacific • Perceptive Enterprises, Inc. • Twining, Inc.
NG/AS/re
Attachment:
Vicinity Map