SCHOOL LAW ENFORCEMENT SERVICES AGREEMENT
FOR SCHOOL RESOURCE OFFICER PROGRAM
BY AND BETWEEN
CITY OF LANCASTER POLICE DEPARTMENT AND
WESTSIDE UNION SCHOOL DISTRICT
TABLE OF CONTENTS
1.0 SCOPE OF SERVICES
2.0 ADMINISTRATION OF PERSONNEL
3.0 DEPLOYMENT OF PERSONNEL
4.0 PERFORMANCE OF AGREEMENT
5.0 INDEMNIFICATION
6.0 INSURANCE
7.0 TERM OF AGREEMENT
8.0 RIGHT OF TERMINATION
9.0 BILLING RATES
10.0 PAYMNET PROCEDURES
11.0 AMENDMENTS
12.0 ASSIGNMENT, DELEGATION, AND SUBCONTRACTING
13.0 AUTHORIZATION WARRANTY
14.0 GOVERNING LAW, JURISDICTION, AND VENUE
15.0 NOTICES
16.0 VALIDITY
17.0 WAIVER
18.0 ENTIRE AGREEMENT
SIGNATURES
EXHIBIT A – SCOPE OF WORK
EXHIBIT B – RATE SCHEDULE
SCHOOL LAW ENFORCEMENT SERVICES AGREEMENT
FOR SCHOOL RESOURCE OFFICER PROGRAM
BY AND BETWEEN
CITY OF LANCASTER AND
WESTSIDE UNION SCHOOL DISTRICT
This School Law Enforcement Services Agreement for School Resource Officer Program ("Agreement") is made and entered into this ____ day of _____, 2025, by and between the CITY OF LANCASTER, a municipal corporation and charter city (“City”) and the WESTSIDE UNION SCHOOL DISTRICT ("District") (collectively, sometimes referred to hereinafter as the “Parties”).
RECITALS
(a) Whereas, the City of Lancaster Police Department “Department” operates a School Resource Officer Program which provides full-time law enforcement services to schools and school districts within the City of Lancaster and Los Angeles County; and (b) Whereas, the District is desirous of contracting with the City for the performance of law enforcement services by the Department as described herein; and (c) Whereas, the City is agreeable to rendering such services on the terms and conditions set forth in this Agreement; and
(d) Whereas, this Agreement is authorized by California Government Code Sections 53060 and 53069.8, and/or California Education Code Section 35160.
NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties hereby agree as follows:
Parties to the Agreement
The parties to this Agreement are:
A. City: City of Lancaster
B. District: Westside Union School District
1.0 SCOPE OF SERVICES
1.1 The City agrees, through the City of Lancaster’s Police Department, to provide law enforcement services for the District to the extent and in the manner set forth in this Agreement, including Exhibit A, Scope of Work. Exhibit A, Scope of Work, delineates the responsibilities of the School Resource Officers.
1.2 Except as otherwise specifically set forth in this Agreement, law enforcement services shall encompass duties and functions of the type coming within the jurisdiction of and customarily rendered by the Department under the Charter of the City and the statutes of the State of California.
2.0 ADMINISTRATION OF PERSONNEL
2.1 The rendition of the services performed by the Department, the standards of performance, the discipline of Officers, and other matters incidental to the performance of such services and the control of personnel so employed shall remain with the City.
2.2 In the event of a dispute between the parties to this Agreement as to the extent of the duties and functions to be rendered hereunder, or the minimum level or manner of performance of such service, the District shall be consulted, and a mutual determination thereof shall be made by both the Department and the District.
2.3 With regard to sections 2.1 and 2.2 above, the Department, in an unresolved dispute, shall have final and conclusive determination as between the parties hereto.
2.4 All District employees who work in conjunction with the Department pursuant to this Agreement shall remain employees of the District and shall not have any claim or right to employment, civil service protection, salary, or benefits or claims of any kind from the City based on this Agreement. No District employees shall become employees of the City.
2.5 For the purpose of performing services and functions pursuant to this Agreement and only for the purpose of giving official status to the performance thereof, every Department Officer and/or employee engaged in performing any such service and function shall be deemed to be a representative of the District while performing such service for the District, as long as the service is within the scope of this Agreement.
2.6 The District shall not be called upon to assume any liability for the direct payment of any Department salaries, wages, or other compensation to any City personnel performing services hereunder for said District. Except as herein otherwise specified, the District shall not be liable for compensation or indemnity to any City employee or agent of the City for injury or sickness arising out of his/her employment as a contract employee of the District.
2.7 As part of its compliance with all applicable laws and regulations relating to employee hiring, the City agrees that the City Civil Service Rules to which it is subject, and which prohibit discrimination on the basis of non-merit factors, shall for purposes of this Agreement be read and understood to prohibit discrimination on the basis of sexual orientation.
3.0 DEPLOYMENT OF PERSONNEL
3.1 As requested by the District, law enforcement services under this Agreement may be performed on all Westside Union School District Campuses. The Lancaster Police Department shall assign two dedicated School Resource Officers to the District.
The District consists of 12 schools, serving TK through 8th Grade. SROs will be primarily assigned at Hillview Middle School and Joe Walker Middle School, however, will respond to any of the 10 elementary schools as requested by District administration.
3.2 This Agreement covers 190 days of the regularly scheduled academic school year. The Department’s School Resource Officer (SRO) daily working hours are eight hours per day, five days per week, excluding weekends and holidays. SRO hours are typically 7:00 am to 3:00 pm. Each school and the Department command may agree to adjust the normal start time for the SRO to be within one hour of the typical start time.
3.3 SRO summer school coverage is available via this Agreement at the then- applicable rate set forth in Exhibit B- Rate Schedule, upon request and subject to availability of Department personnel.
3.4 If summer school coverage is provided hereunder, SRO summer school coverage would be provided eight hours per day, typically from 7:00 am to 3:00 pm.
Each school and the Department command may agree to adjust the normal start time for the SRO to be within one hour of the typical start time. There are no minimum days per week for SRO summer school coverage. If a change occurs to a scheduled SRO summer school session shift (cancellation, change of start time, etc.), the school shall notify the Department command at least twenty-four hours before the start of the shift to be changed.
3.5 SRO hours are not adjustable to provide coverage for after school special events; however, the District may request additional hours of service in order to obtain as needed supplemental law enforcement services for said special events, for which the District shall pay the then-applicable rate set forth in Exhibit B- Rate Schedule.
3.6 As requested by the District, the Department shall provide personnel to perform services under this Agreement as set forth In Exhibit A – Scope of Work.
3.7 A new Exhibit A – Scope of Work of this Agreement and Exhibit B - Rate Schedule, shall be authorized and signed annually by the District and the City on or before July 1, and attached hereto as an Amendment to this Agreement, to reflect the level of service and hourly rate for the upcoming Agreement year.
3.8 Should the District request a change in the level of service other than pursuant to the annual July 1 readjustment, an additional Exhibit A - Scope of Work, shall be signed and authorized by the District and the City and attached hereto as an Amendment to this Agreement, to reflect the revised level of service.
3.9 The Exhibit A - Scope of Work, and Exhibit B – Rate Schedule attached to this Agreement shall be the staffing level in effect between the Department and the District unless and until amended by written agreement of the Parties.
4.0 PERFORMANCE OF AGREEMENT
4.1 For the purpose of performing law enforcement services, the City shall furnish and supply all necessary labor, supervision, equipment, communication facilities, and supplies necessary to maintain the agreed level of service to be rendered hereunder.
4.2 Notwithstanding the foregoing, the District may provide additional resources for the City to utilize in the performance of the services.
4.3 It is mutually agreed that in all instances where special supplies, stationery, notices, forms, and the like must be issued in the name of said District, the same shall be supplied by the District at its own cost and expense.
5.0 INDEMNIFICATION
5.1 Subject to the limitations stated in this Section 5.0, Indemnification, or elsewhere, the City shall indemnify, defend, and hold harmless the District, its officers, directors, employees, and agents (collectively, "District Indemnified Parties") from and against any and all liability, expense (including but not limited to defense costs and attorney's fees), claims, causes of action, and lawsuits for damages, including, but not limited to, bodily injury, death, personal injury or property damage (including property of the City) to the extent caused by any negligent, intentional, or reckless act or omission of the City, its Agencies and Departments, their respective Police Officers, elected and appointed officials, directors, employees, agents, or representatives while providing services under this Agreement. With respect to any action or claim within the scope of this Section 5.1, the City shall have the right to use counsel of its own choice, at its sole costs and expense, to defend District Indemnified Parties, and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of the District Indemnified Parties; provided, however, that such adjustment, settlement, or compromise in no manner whatsoever limits or circumscribe the City's indemnification of the District Indemnified Parties. The City's obligations hereunder shall be satisfied when the City has provided to the District Indemnified Parties the appropriate form of dismissal (or similar document) relieving the District from any and all liability for the action or claim involved.
5.2 Notwithstanding anything contained herein or stated elsewhere, the City shall have no obligation or liability, including any obligation to indemnify or defend any District Indemnified Parties (a) based or asserted upon any failure to prevent any crime or tortious act,(b) for any injury, loss, or damage caused directly or indirectly by a criminal or tortious act of anyone other than the City, its Agencies and Departments, their respective Police Officers, elected and appointed officials, directors, employees, agents, or representatives, while providing services under this Agreement, or (c) for any injury, loss or damage caused by any means whatsoever based or asserted upon any failure to be at any specific location at any time(s) while performing services under this Agreement
5.3 The District understands and agrees that the school law enforcement services and the school resource officers provided hereunder are not intended or expected to accomplish patrolling or law enforcement at any particular school at any particular time, or to prevent crime or wrongdoing from occurring at any particular place or time.
5.4 Notwithstanding anything contained herein, the City's obligations hereunder to the District or any District Indemnified Party shall be limited by any immunity or freedom from suit or liability provided by law, including but not limited to those stated in California Government Code sections 818.2 and 845, as if such immunity or legal provision were incorporated in full in this Agreement and made applicable to the District and all District Indemnified Parties.
5.5 The District shall indemnify, defend, and hold harmless the City, its Agencies and Departments, their respective Officers, elected and appointed officials, directors, employees, agents, and representatives (collectively, "City Indemnified Parties'') from and against any and all liability, expense (including, but not limited to defense costs and attorneys' fees), claims, causes of action, and lawsuits for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury or property damage (including property of the District), based or asserted upon any act or omission of the District, its officers, directors, employees, agents, or representatives arising out of or in any way relating to this Agreement. With respect to any action or claim within the scope of this Section 5.5, the District shall have the right to use counsel of its own choice, at its sole cost and expense, to defend the City Indemnified Parties and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of the City Indemnified Parties if the indemnity tender by the City Indemnified Parties is accepted without a reservation of rights; provided, however, that such adjustment, settlement, or compromise in no manner whatsoever limits or circumscribes District's indemnification of the City Indemnified Parties. The District's obligations hereunder shall be satisfied when the District has provided to the City Indemnified Parties the appropriate form of dismissal (or similar document) relieving the City Indemnified Parties from any and all liability for the action or claim involved. Any insurance coverage shall in no way limit or circumscribe the District's obligations to indemnify and hold harmless the City.
5.6 The District shall provide and maintain a program of liability insurance, which includes comprehensive general liability and comprehensive auto liability coverage, a program of self-insurance, or any combination thereof at the District's sole option and discretion, to satisfy the District's indemnity obligations under this Agreement.
5.7 This Section 5.0, Indemnification, shall survive termination of this Agreement and/or final payment thereunder.
6.0 INSURANCE
6.1 The District, at its expense, shall maintain in effect at all times during the term of this Agreement the following coverage and limits of insurance, which shall be maintained with insurers listed “A-, VIII” or better in the Best’s Key Rating Guide:
Commercial General Liability
Each Occurrence $1,000,000
Per Project General Aggregate $2,000,000
Including Products/Completed Operations; Contractual
Liability/Independent Contractors; Property Damage
(Coverage shall be at least as broad as ISO form CG2010 11/85 or CG2010 07/04 and CG2037 07/04 combined, or an equivalent providing ongoing and completed operations)
6.2 All insurance shall be primary and non-contributory as respects the City insured entities. Any insurance or self-insurance maintained by the City insured entities shall be in excess of the District’s insurance and shall not contribute with it.
6.3 District shall furnish the City with Certificates of Insurance and with endorsements effecting coverage required by this Agreement. Certificates of Insurance shall meet the following requirements:
6.3.1 Show that the insurance policy has been endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after 30 days’ prior written notice (10 days’ written notice for non-payment) to the City of Lancaster.
6.3.2 List in the “Descriptions of Operations/Locations/Vehicles” section:
“SCHOOL RESOURCE OFFICER PROGRAM”
The City of Lancaster, its elected officials, officers, employees and volunteers are included as additional covered parties, but only insofar as the operations under this contract are concerned.”
6.3.3 List in the “Certificate Holder” section:
The City of Lancaster, 44933 Fern Avenue, Lancaster, California 93534.
7.0 TERM OF AGREEMENT
The term of this Agreement shall commence July 31, 2025, through June 6, 2026, unless sooner terminated.
8.0 RIGHT OF TERMINATION
8.I This Agreement may be terminated at any time, with or without cause, by either party upon written notice given to the other party at least sixty (60) calendar days before the date specified for such termination.
8.2 In the event of a termination, each party shall fully discharge all obligations owed to the other party accruing prior to the date of such termination, and each party shall be released from all obligations, which would otherwise accrue subsequent to the date of termination.
9.0 BILLING RATES
8.1 For and in consideration of the rendition of the law enforcement services to be performed by the Department for the District under this Agreement, the District shall pay the City for said services provided by City under the terms of this Agreement at the appropriate and prevailing billing rates set forth on Exhibit B – Rate Schedule, as established by the City Senior Finance Director.
9.2 The billing rates set forth on Exhibit B – Rate Schedule, shall be readjusted annually by the Senior Finance Director effective July 1 of each year to reflect the cost of such service.
10.0 PAYMENT PROCEDURES
10.1 The City, through the Department, shall render to the District a summarized invoice which covers all services performed during said month, and the District shall pay City for all undisputed amounts within sixty (60) calendar days after the date of said invoice.
10.2 If such payment is not delivered to the City office, which is described on said invoice, within sixty (60) calendar days after the date of the invoice, the City is entitled to recover interest thereon.
10.3 In the event of any disputed amounts, the District shall provide the City with written notice of the dispute including the invoice date, amount, and reasons for dispute within ten (10) calendar days after receipt of the invoice. The parties shall memorialize the resolution of the dispute in writing. For any disputed amounts, interest shall accrue if payment is not received within sixty (60) calendar days after the dispute resolution is memorialized.
10.4 Said interest shall be at a rate of ten percent (10%) per annum or any portion thereof, calculated from the date payment was due pursuant to Section 10.2 and Section 10.3 above.
10.5 Notwithstanding the provisions of California Government Code section 907, if payment is not delivered to the City office which is described on said invoice within sixty (60) calendar days after date of the invoice or the date of memorialized resolution, then the City may satisfy such indebtedness, including interest thereon, from any funds of the District on deposit with the City without giving further notice to the District of the City's intention to do so.
11.0 AMENDMENTS
All changes, modifications, or amendments to this Agreement must be in the form of a written Amendment duly executed by authorized personnel of the City and the District.
12.0 ASSIGNMENT, DELEGATION, AND SUBCONTRACTING
A party shall not assign its rights and/or subcontract, or otherwise delegate, its duties under this Agreement, either in whole or in part, without the prior written consent of the other party, and any attempted assignment or delegation without such consent shall be null and void.
13.0 AUTHORIZATION WARRANTY
The District represents and warrants that the person executing this Agreement for the District is an authorized agent who has actual authority to bind the District to each and every term, condition, and obligation of this Agreement and that all requirements of the District have been fulfilled to provide such actual authority.
14.0 GOVERNING LAW, JURISDICTION, AND VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The parties agree and consent to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agree and consent that venue of any action brought hereunder shall be exclusively in the County of Los Angeles.
15.0 NOTICES
Unless otherwise specified herein, all notices or demands required or permitted to be given or made under this Agreement shall be in writing and shall be hand delivered with signed receipt or mailed by first class registered or certified mail, postage prepaid, addressed to the parties at the following addresses and to the attention of the person named. Addresses and persons to be notified may be changed by either party by giving ten (10) calendar days prior written notice thereof to the other party.
Notices to the City shall be addressed as follows:
City of Lancaster Police Department
Attn: Rodrick Armalin, Police Chief
44933 Fern Avenue
Lancaster, California 93534
Notices to the District shall be addressed as follows:
Westside Union School District
Attn:
41914 50th Street West
Quartz Hill. CA 93536
16.0 VALIDITY
If any provision of this Agreement or the application thereof to any person or circumstance is held invalid, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby.
17.0 WAIVER
No waiver by the parties of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of the parties to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof.
18.0 ENTIRE AGREEMENT
This Agreement, including Exhibits A and B, and any executed Amendments hereto or thereto, constitute the complete and exclusive statement of understanding of the parties which supersedes all previous agreements, written or oral, and all communications between the parties relating to the subject matter of this Agreement. No change to this agreement shall be valid unless prepared pursuant to Section 11.0, Amendments, of this Agreement and signed by both parties.
IN WITNESS WHEREOF, the City of Lancaster City Council has caused this Agreement to be executed on its behalf by the Lancaster Police Department, and the District has caused this Agreement to be executed on its behalf by its duly authorized officer. on the dates written below.
CITY OF LANCASTER
LANCASTER, CALIFORNIA
By: ______________________________
Trolis Niebla, City Manager
Date: ______________________________
WESTSIDE UNION SCHOOL DISTRICT
QUARTZ HILL, CALIFORNIA
By: _______________________________
(Name, Title)
Date: _____________________________
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
EXHIBIT A
SCOPE OF WORK
SCOPE OF WORK
The School Resource Officer (SRO) primary responsibilities are the following:
SAFETY AND SECURITY
Ensure Safety: Work to maintain a safe and secure environment on school premises.
This includes monitoring school grounds, surrounding areas, and responding promptly to any incidents of potential criminal conduct or emergencies.
Crisis Management: Respond to and handle crisis situations, such as lockdowns, threats, or other law-enforcement related emergencies.
Work with School Staff: Collaborate with school administrators, teachers, and counselors to be an active part of the school community. The SRO shall collaborate with the school administrators in maintaining a school safety plan.
LAW ENFORCEMENT DUTIES
Foster Positive Relationships: Build trust and positive relationships with students, faculty, and parents. SRO shall be approachable and accessible to address their concerns and work toward establishing a positive learning environment Trespass Prevention: Deter trespassers and unauthorized individuals from entering school property.
Enforce the Law: Detain or arrest persons who violate the law within the school premises. This includes laws encompassed by the California Penal Code, Vehicle Code, Health & Safety Code and Welfare & institutions Code.
The SRO shall adhere to Department policy as it relates to juvenile detention, transportation, booking, and release.
SROs shall follow all federal/state laws and regulations, Department Policy and Procedures, and any SRO Manual as may be adopted from time to time.
SROs shall not be present to enforce school rules or administrative discipline on students. SROs shall only take law enforcement action when criminal conduct is involved.
SROs are prohibited from participating in school-based discipline, including detentions, suspensions, expulsions, or truancy unless the truancy is for off-campus conduct (i.e., students off school grounds during school hours).
SRO response to school staff calls for service relating to student conduct shall only be for suspected criminal conduct.
LAW-RELATED RESOURCES
Community Outreach: Provide law related educational information to students, faculty, and parents. Topics can include but are not limited to information about the law, personal rights, free community programs, health awareness and youth & child safety.
LPD TRAINING RESPONSIBILITIES
All SROs shall attend the POST 40-hour School Resource Officer training. Topics may include, but are not limited to, youth de-escalation strategies, child and adolescent social emotional development and mental health Issues, cultural competency, federal and state disability, anti-discrimination, and special education laws, positive behavioral supports, strategies, and Interventions, restorative Justice practices, trauma-informed practices for youth, American with Disabilities training, mandatory reporting requirements, school safety planning, crisis response, ethics, adolescent mental health, juvenile law, community youth program, school safety and emergency operations.
EXHIBIT B
RATE SCHEDULE
SCHOOL LAW ENFORCEMENT SERVICES
FISCAL YEAR:2025-2026 EFFECTIVE DATE: July 1, 2025
Classification Hourly Rate
Officer w/ Patrol Vehicle $153.74