STAFF REPORT
City of Lancaster
CC 4
08/26/2025
TN
Date: August 26, 2025
To: Mayor Parris and City Council Members
From: Sonya Patterson, Parks, Arts, Recreation, and Community Services Director Subject: WeatherTrak Irrigation System Purchase
Recommendation:
A. Authorize the purchase of the WeatherTrak irrigation system from SiteOne Landscape Supply in an amount not to exceed $202,419.67.
B. Authorize the City Manager, or his designee, to execute all contracts and associated documents, subject to City Attorney approval.
G.C. Section 84308: No
Fiscal Impact:
$202,419.67; sufficient funds are available in GL Account 10163006-5790.
Background:
The PARCS Department is in the process of transitioning to WeatherTrak, a smart irrigation system, as the new citywide standard for irrigation management. Staff is requesting authorization to purchase the WeatherTrak system from SiteOne Landscape Supply in an amount not to exceed $202,419.67. SiteOne is considered a sole source vendor for WeatherTrak in Southern California.
This purchase will support the continued expansion of smart irrigation technology to Sgt. Steve Owen Memorial Park (OMP) and the James C. Gilley National Soccer Center (LNSC). These two high-use facilities currently rely on outdated irrigation systems that are no longer supported by their original manufacturers or software providers. This creates a significant risk of irrigation failure, which could lead to costly turf damage and the temporary closure of fields critical to community use and recreation programming.
WeatherTrak provides enhanced operational efficiency by enabling staff to remotely manage and monitor irrigation systems in real time. The system allows for immediate response to issues, 1 3
9 2
accurate water usage tracking, and automated alerts through integrated flow sensors—reducing water waste and preventing long-term damage. These features are especially critical during drought conditions, where responsible water use is essential.
The Department has already implemented WeatherTrak successfully at several locations, including Forrest E. Hull Park, Rawley Duntley Park, Skytower Park, Deputy Pierre Bain Park, and Whit Carter Park. The system has proven to be reliable, efficient, and cost-effective in managing irrigation across these facilities.
Given the age and condition of the irrigation systems at OMP (over 40 acres of turf) and LNSC (over 90 acres of turf), upgrading to a modern and supported system is essential. Failure of the current systems could result in significant turf loss, disruption of community sports programming, and costly restoration efforts. This investment is a proactive measure to safeguard the City's assets, improve operational efficiency, and uphold service standards for our residents and visitors.
SP:NF
Attachment:
Sole Source Memo
Manufacturer Sole Source Documentation