STAFF REPORT
City of Lancaster
CC 8
08/26/2025
TN
Date: August 26, 2025
To: Mayor Parris and City Council Members
From: Sonya Patterson, Parks, Arts, Recreation, and Community Services Director Subject:MOAH Chiller Replacement Project
Recommendation:
A. Award the contract to replace the chiller for the MOAH HVAC system to ACCO Engineered Systems in an amount not to exceed $193,420.97, plus a 15% contingency utilizing the Sourcewell public sector contract process.
B. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on August 21, 2025.
C. Authorize the City Manager, or his designee, to execute all contracts and associated documents, subject to City Attorney approval.
G.C. Section 84308: No
Fiscal Impact:
$222,434.12 (includes 15% contingency); sufficient funds are available in Capital Improvement Budget Account Number CP12ZZ009.CONST (GL 10169900-8000).
Background:
The Museum of Art and History (MOAH) is a vital cultural hub for our community, offering an artistic view found nowhere else in Lancaster while also hosting a wide array of unique programs and events. The MOAH urgently needs a replacement of the chiller for the HVAC system. The current chiller has aged beyond repair and could pose a larger issue if the unique pieces of artwork located at this facility are compromised due to rising temperatures. With it being the summer season, it is vital that this piece of equipment is replaced to maintain the integrity of the facility and the art housed there.
Staff is recommending that Council authorize the City of Lancaster to enter into a cooperative purchasing agreement through the Sourcewell Public Sector Contract with ACCO Engineered 1 3
9 2
Systems. In lieu of undertaking its own competitive bidding or proposal process, the City of Lancaster will utilize a cooperative purchasing agreement (piggyback) with ACCO Engineered Systems through Sourcewell. Sourcewell is a national governmental purchasing cooperative that helps public agencies take advantage of competitively bid public contracts. The use of Sourcewell is consistent with the City of Lancaster's purchasing practices for achieving the lowest pricing available. It is the staff’s opinion a competitive bidding process facilitated by the City of Lancaster would not be practicable or advantageous. Under the Purchasing Policy, piggyback contracts with other governmental agencies for professional, scientific, expert, or technical services where contracts were competitively bid are allowed.
The proposed award to ACCO Engineered Systems will supply the building with a new chiller for the HVAC system, thus ensuring the facility’s sustainability and integrity of the priceless artwork housed there.
Attachment:
Agreement
SP:NF