STAFF REPORT
City of Lancaster
CC 8
10/14/2025
TN
Date: October 14, 2025
To: Mayor Parris and City Council Members
From: Larissa De La Cruz, Assistant City Manager
John Felkins, Coordinator III - Emergency Management
Subject: Award RFP 853-25 Americans with Disabilities Act Self Evaluation and Transition Plan Professional Services Contract
Recommendations:
1. Award RFP 853-25, Americans with Disabilities Act (ADA) Self Evaluation and Transition Plan Professional Services Contract, to Bureau Veritas Technical Assessments LLC, in the amount of $309,002.03 to prepare the City’s ADA Transition Plan, including a comprehensive assessment of City facilities, programs, and paths of travel, and to provide prioritized improvements, cost estimates, and a compliance schedule consistent with federal, state, and local accessibility requirements., and authorize the City Manager, or his designee, to sign all documents; and
2. Authorize the City Manager, or his designee, to execute any additional amendments to the Agreement deemed necessary to complete the project in a form approved by the City Attorney; and
3. Find that this item is not a project pursuant to the California Environmental Quality Act (CEQA).
G.C. Section 84308: No
Fiscal Impact:
Funding for the ADA Self Evaluation and Transition Plan has already been budgeted. Total amount $280,911.94 plus 10% contingency of $28,091.09 equals total contract amount of $309,002.03 Create a new project to the following account: 10110200.5710 – $309,002.03 (Project# EM26.ADAPLN) Approval of the recommended action will allow the City to move forward with development of the ADA Transition Plan, ensuring compliance with federal, state, and local accessibility requirements while providing a prioritized schedule and cost framework for future improvements.
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Background:
On April 29, 2025, the City conducted a bid opening for RFP 853-25, ADA Assessment and Transition Plan. Several qualified sealed proposals were received by the due date and time. The bids received are as follows:
Contractor City Bid Amount
ARCOR Inc. San Diego $1,085,200
Bureau Veritas LLC Irvine $280,911
Kimley Horn and Assoc. Inc Los Angeles $912,087
Matrix Design Group, Inc. Colorado Springs $409,310
Following the City’s standard procurement process, staff conducted an extensive evaluation of the proposals. Submittals were evaluated and scored based on the following criteria: experience with ADA assessments and transition plans, proposed approach and methodology, staff qualifications and expertise, cost proposal, and references/past performance.
After careful review, City staff determined that the recommended firm, Bureau Veritas Technical Assessments LLC, offers a competitive proposal, demonstrates extensive experience with ADA compliance planning, and provides a clear methodology for assessing facilities, programs, and public rights of way. The firm’s approach ensures a comprehensive transition plan that includes a prioritized schedule of improvements, cost estimates for barrier removal, and a timeline for compliance with federal, state, and local accessibility standards.
JF/hb
Attachments:
RFP 853-25 ADA Self Evaluation and Transition Plan
Proposed Professional Services Agreement