Wednesday, November 5, 2025
Special Meeting –
3:00 PM
Council Chambers – Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 3:00 p.m. on November 4, 2025
at the entrance to the Lancaster City Hall
44933 Fern Avenue, Lancaster, CA 93534
LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Lauren Hughes-Leslie Council Member/Agency Director/Authority Member Raj Malhi Council Member/Agency Director/Authority Member Ken Mann
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER AUTHORITY SPECIAL MEETING AGENDA
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AGENDA ITEMS TO BE REMOVED
Sometimes
it
is
necessary
to
remove
items
from
the
agenda.
We
apologize
for
any
inconvenience
this
may cause you.
PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any
person
who
would
like
to
address
the
Legislative
Bodies
on
any
agendized
item
is
requested
to
complete
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speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
agenda
item
you
would
like
to
discuss.
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the
Legislative
Body
at
the
time
such
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discussed.
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at
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rear
of
the
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Chambers
and
your
speaker
card
must
be
filled
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and
submitted
prior
to
the
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item
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called.
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respectfully
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as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
Individual
speakers
are
limited
to
three
(3)
minutes
each
unless
a
different
time
limit
is announced.
Consent
Calendar
items
under
the
Legislative
Body
may
be
acted
upon
with
one
motion,
a
second
and
the
vote.
If
you
desire
to
speak
on
an
item
or
items
on
the
Consent
Calendar,
you
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out
one
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card
for
the
Consent
Calendar.
You
will
be
given
three
minutes,
unless
a
different
time
limit
is
announced,
to
address
your
concerns
before
the
Legislative
Body
takes
action
on
the
Consent
Calendar.
LEVINE ACT/GOVERNMENT CODE SECTION 84308
Parties
to
any
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use
pending
before
the
City
Council
must
disclose
any
campaign
contribution
over
$500
(aggregated)
within
the
preceding
12 months
made
by
the
party,
their
agent,
and
those
required
to
be
aggregated
with
their
contributions
under
Gov.
Code
Section
82015.5.
The
disclosure
must
include
the
amount
contributed
and
the
name(s)
of
the
contributor(s).
Consent
Calendar
items
under
the
Legislative
Body
may
be
acted
upon
with
one
motion,
a
second
and
the
vote.
If
you
desire
to
speak
on
an
item
or
items
on
the
Consent
Calendar,
you
may
fill
out
one
speaker
card
for
the
Consent
Calendar.
You
will
be
given
three
minutes,
unless
a
different
time
limit
is
announced,
to
address
your
concerns
before
the
Legislative
Body
takes
action
on
the
Consent
Calendar.
“G.C.
Section
84308:
Yes”
on
this
agenda
indicates
that
the item is subject to these regulations.
CALL TO ORDER
City Council/Successor Agency/Financing/Power Authority
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER AUTHORITY SPECIAL MEETING AGENDA
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COUNCIL ACTIONS
NEW BUSINESS
ROLL CALL
City Council Members /Agency Directors /Authority Members: Hughes-Leslie, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris
INVOCATION
PLEDGE OF ALLEGIANCE
NB1.
Joint Powers Agreement For the Westside School District Police Services Authority
Recommendation(s):
1. Approve
the
Joint
Powers
Agreement
For
the
Westside
School
District
Police
Services
Authority;
2. Authorize
the
City
Manager
in
consultation
with
the
City
Attorney
to
negotiate
and
finalize
terms
and
execute
the
final
Joint
Powers
Agreement
For
the
Westside
School
District
Police
Services Authority.
On
July
8,
2025,
the
City
and
Westside
Union
School
District
(District)
entered
into
School
Law
Enforcement
Services
Agreement
for
School
Resource
Officer
Program
at
the
District’s
schools
located
within
the
City
of
Lancaster’s
boundaries.
The
District
now
desires
to
expand
the
scope
of
services
to
include
schools
throughout
its
jurisdiction
through
the
creation of a Joint Powers Authority comprised of the City and the District.
LANCASTER HOUSING AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER AUTHORITY SPECIAL MEETING AGENDA
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No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This
portion
of
the
agenda
allows
an
individual
the
opportunity
to
address
the
Legislative
Bodies
on
any
item
NOT
ON
THE
AGENDA
regarding
City/Agency/Authority
business
and
speaker
cards
must
be
submitted
prior
to
the
beginning
of
this
portion
of
the
Agenda.
Please
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
subject
you
would
like
to
address.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
State
law
prohibits
the
Legislative
Body
from
taking
action
on
items
not
on
the
agenda
and
your
matter
may
be
referred
to
the
City
Manager/Executive
Director.
Individual
Speakers are limited to three (3) minutes each unless a different time limit is announced.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
ADJOURNMENT
Next Regular Meeting:
November 18, 2025 at 1:30 PM
MEETING ASSISTANCE INFORMATION
In
compliance
with
the
Americans
with
Disabilities
Act,
this
meeting
will
be
held
at
a
location
accessible
to
persons
with
disabilities;
if
you
need
special
assistance
to
participate
in
this
meeting,
please
contact
the
City
Clerk
at
(661)723-6020.
Services
such
as
American
Sign
Language
interpreters,
a
reader
during
the
meeting,
and/or
large
copies
of
the
agenda
are
available.
To
ensure
availability,
you
are
advised
to
make
your
request
at
least
72 hours
prior
to
the
meeting/event
you
wish
to
attend.
Due
to
difficulties
in
securing
sign
language
interpreters,
five
or
more
business
days
notice
is
strongly
recommended.
For
additional
information,
please
contact
the
City
Clerk
at
(661)723-6020.
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER AUTHORITY SPECIAL MEETING AGENDA
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AGENDA ADDENDUM INFORMATION
On
occasion
items
may
be
added
after
the
agenda
has
been
mailed
to
subscribers.
Copies
of
the
agenda
addendum
item
will
be
available
at
the
City
Clerk
Department
and
are
posted
with
the
agenda
on
the
windows
of
the
City
Council
Chambers.
For
more
information,
please
call
the
City
Clerk
Department at (661) 723-6020.
All documents available for public review are on file with the City Clerk Department.
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER AUTHORITY SPECIAL MEETING AGENDA
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STAFF REPORT
City of Lancaster
NB 1
11/5/2025
TN
Date:November 5, 2025
To: Mayor Parris and City Council Members
From:Rodrick Armalin, Chief of Police
Allison Burns, City Attorney
Subject:Joint Powers Agreement For the Westside School District Police Services Authority
Recommendation:
1. Approve the Joint Powers Agreement For the Westside School District Police Services Authority;
2. Authorize the City Manager in consultation with the City Attorney to negotiate and finalize terms and execute the final Joint Powers Agreement For the Westside School District Police Services Authority.
G.C. Section 84308: No
Fiscal Impact:
None.
Background:
On July 8, 2025, the City and Westside Union School District (District) entered into School Law Enforcement Services Agreement for School Resource Officer Program at the District’s schools located within the City of Lancaster’s boundaries. The District now desires to expand the scope of services to include schools throughout its jurisdiction through the creation of a Joint Powers Authority comprised of the City and the District.
School Resource Officers (SROs) work in partnership with schools and community-based organizations to maintain a positive and visible law enforcement presence on school campuses.
Their role is not only to ensure safety but also to build meaningful relationships with teachers, administrators, students, and families. SROs should strive to be approachable and responsive, making every effort to be available when their assistance is needed. 2 2
3 4
Approval of the Joint Powers Agreement will allow the City to provide the SROs requested by the District throughout the District’s jurisdiction.
Attachment:
Joint Powers Agreement
1 JOINT EXERCISE OF POWERS AGREEMENT
FOR WESTSIDE SCHOOL DISTRICT POLICE SERVICES AUTHORITY
THIS AGREEMENT, dated as of _____________, 2025, is entered into by and between the City of Lancaster, a municipal corporation (Lancaster) and the Westside Union School District (District). Lancaster and District are herein referred to as the “Members”:
WITNESSETH
WHEREAS, pursuant to Title 1, Division 7, Chapter 5 of the California Government Code (in effect as of the date hereof and as the same may from time to time be amended or supplemented, the “Joint Exercise of Powers Act”), two or more public agencies may by agreement jointly exercise any power common to the contracting parties; and
WHEREAS, each of the Members is a “public agency” as that term is defined in Section 6500 of the Joint Exercise of Powers Act; and
WHEREAS, each of the Members has the authority to provide law enforcement services within their boundaries, including to schools and school districts ; and WHEREAS, each of the Members may accomplish the purposes and objectives described in the preceding preamble by contracting with other public agencies for such services; and WHEREAS, each Member is also empowered by law to acquire and dispose of real property for a public purpose; and
WHEREAS, the Joint Exercise of Powers Act authorizes the Members to create a joint exercise of powers entity with the authority to exercise any powers common to the Members, as specified in this Agreement and to exercise the additional powers granted to it in the Joint Exercise of Powers Act and any other applicable provisions of the laws of the State of California; and WHEREAS, it is the desire of the Members to use a public entity established pursuant to the Joint Exercise of Powers Act to provide for law enforcement services in such locations as each Member may request from time to time; and
WHEREAS, it is further the intention of the Members that the law enforcement services undertaken will result in significant public benefits to the jurisdictions of the Members; and WHEREAS, by this Agreement, each Member desires to create and establish the “WESTSIDE SCHOOL DISTRICT POLICE SERVICES AUTHORITY” for the purposes set forth herein and to exercise the powers provided herein;
NOW, THEREFORE, the Members, for and in consideration of the mutual promises and agreements herein contained, do agree as follows:
Section 1. Purpose.
This Agreement is made pursuant to the provisions of the Joint Exercise of Powers Act. The purpose of this Agreement is to establish a public entity for the joint exercise of powers common to
2 the Members and for the exercise of additional powers given to a joint powers entity under the Joint Powers Act or any other applicable law, including, but not limited to, the provision of law enforcement services in such locations as each Member may request from time to time , issuance of Bonds for any purpose or activity permitted under the Joint Exercise of Powers Act or any other applicable law. The purpose also includes, (i) acquisition, operation, maintenance and replacement of such t echnologies, equipment and/or facilities as may be necessary, appropriate or useful from time to time ; and (ii) providing law enforcement related services, including, but not limited to, youth programs, diversion programs and similar programming. Such purpose will be accomplished and said power exercised in the manner hereinafter set forth.
Section 2. Term.
This Agreement shall become effective in accordance with Section 16 as of the date hereof and shall continue in full force and effect until such time as it is terminated in writing by all the Members; Provided, however, that this Agreement shall not terminate or be terminated until each of the following is satisfied:
1. All Bonds issued or caused to be issued by the Authority (defined below) shall no longer be outstanding under the terms of the indenture, trust agreement or other instrument pursuant to which such Bonds are issued, or unless a successor to the Authority assume s all of the Authority’s debts, liabilities and obligations;
2. All obligations to Authority’s then current or former employees (e.g. pension, other post - employment benefits, and/or unfunded pension liability) have been fully satisfied, performed, assigned or terminated.
A Member may voluntarily withdraw from the Authority at the end of any Fiscal Year and terminate its rights and obligations pursuant to this Agreement by giving written notice of its intention to withdraw to the Secretary no later than December 31
st. The written notice shall be accompanied by a
resolution from the governing body of the Member specifying its intent to withdraw from the Authority and shall be effective as of June 30th of the current Fiscal Year. Any written notices received between December 31st and June 30th, shall be effective in the following Fiscal Year. Withdrawal of a Member shall not relieve the withdrawing Member of its share of any debts or other liabilities incurred by the Authority prior to the effective date of such withdrawal, or any liabilities imposed upon or incurred by the Member pursuant to this Agreement prior to the effective date of such withdrawal. Upon the effective date of a withdrawal, the withdrawing Member shall not be entitled to any revenue being generated by the Authority; provided, however, that it shall remain entitled to its proportionate share of revenue from any sale of all or any portion of any asset of the Authority to which it contributed when, and if, such occurs.
Section 3. Authority.
A. CREATION AND POWERS OF AUTHORITY.
Pursuant to the Joint Exercise of Powers Act, there is hereby created a public entity to be known as the “WESTSIDE SCHOOL DISTRICT POLICE SERVICES AUTHORITY” (the “Authority”), and said Authority shall be a public entity separate and apart from the Members. Its debts, liabilities and obligations do not constitute debts, liabilities or obligations of any individual member and shall be debts, liabilities or obligations of the Authority, only.
B. BOARD.
3 The Authority shall be administered by a board of directors, comprised of the following:
1. Board Members. The Board of Directors shall be comprised of three (3) members, each of whom shall have one (1) vote.
(a) The members of the Board shall be appointed as follows:
i. One City Council member appointed by the City of Lancaster (the “Lancaster Board Member”);
ii. One member of the District’s Board of Trustees appointed by the District (the “District Board Member”); and
iii. One member-at-large appointed by agreement of the City of Lancaster and the District (the “At Large Board Member”); the At Large Board Member shall (1) reside in or conduct his or her primary employment in the City of Lancaster; and (2) shall reside within the boundaries of the District. iv. Each Board member shall be appointed for a minimum term of two (2) years and shall serve until the Member which appointed them appoints a replacement Board member.
(b) If a Board M ember is absent without permission from the greater of (i) 50% of meetings over 2 years , or (ii) two consecutive regular Board meetings, then his or her board position shall immediately become vacant and shall be filled in accordance with subsection (a) above.
(c) In the event that each of the governing bodies of the Members determine by majority vote that any Board Member has engaged in malfeasance, neglect, and/or impropriety with regard to their Board Member duties, then his or her board position shall immedia tely become vacant and shall be filled in accordance with subsection (a) above. (d) Board Members shall not receive any compensation from the Authority.
2. The Board shall be the administering agency of this Agreement and, as such, shall be vested with the powers set forth herein, and shall administer this Agreement in accordance with the purposes and functions provided herein.
3. The Board shall set its schedule of meetings by resolution and, absent exigent circumstances, shall meet no fewer than twice per year and no more than six times per year.
C. OFFICERS; DUTIES; OFFICIAL BONDS.
1. Chair and Vice Chair. The City of Lancaster shall appoint a Board Member to serve as the first Chair of the Board of Directors for a six (6) year term, and the Board Member appointed by District shall serve as the Vice Chair. At the conclusion of the first Chair’s and Vice Chair’s term, as well as at the conclusion of subsequent terms of office, or in the event of a vacancy, the Chair and Vice Chair shall be selected by a majority vote of the Board to serve a four (4) year term.
3. Other. The Board of Directors may appoint a Chief Executive, General Counsel, Secretary, and Treasurer/Auditor-Controller of the Authority (the “Treasurer”) pursuant to Section 6505.6 of the Joint Exercise of Powers Act. Until such appointment, the City Manager of the City of Lancaster shall serve as Chief Executive Officer of the Authority, the City Attorney of the City of
4 Lancaster shall serve as General Counsel of the Authority, the City Clerk of the City of Lancaster shall serve as the Secretary of the Authority, and the Finance Director of the City of Lancaster shall serve as the Treasurer/Auditor-Controller of the Authority .
Subject to the applicable provisions of any resolution, indenture, trust agreement or other instrument or proceeding authorizing or securing Bonds (each such resolution, indenture, trust agreement, instrument and proceeding being herein referred to as an “ Indenture”) providing for a trustee or other fiscal agent and except as may otherwise be specified by resolution of the Board, the Treasurer is designated as the depositary of the Authority to have custody of all money of the Authority, from whatever sourc e derived and shall have the powers, duties and responsibilities specified in Sections 6505, 6505.5 and 6509.5 of the Joint Exercise of Powers Act.
The Treasurer of the Authority is designated as the public officer or person who has charge of, handles, or has access to any property of the Authority, and such officer shall file an official bond with the Secretary of the Authority in the amount specifie d by resolution of the Board but in no event less than $1,000.
The Chief Executive shall have the power to appoint such other officers and employees as he/she may deem necessary and to retain independent counsel, consultants and accountants subject to the same contract limits as the City Manager of Lancaster has until such time as the B oard adopts its own purchasing policy.
The Board shall have the power, by resolution, to the extent permitted by the Joint Exercise of Powers Act or any other applicable law, to delegate any of its functions to one or more of the Board Members, employees or agents of the Authority and to cause any of said Board Members, employees or agents to take any actions and execute any documents or instruments for and in the name and on behalf of the Board or the Authority.
D. MEETINGS OF THE BOARD.
(1) Ralph M. Brown Act.
All meetings of the Board, including, without limitation, regular, adjourned regular, special, and adjourned special meetings shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act (commencing with Section 54950 of the Government Code of the State of California), or any successor legislation hereinafter enacted (the “Brown Act”). (2) Regular Meetings.
The Board shall provide for its regular meetings; provided, however, it shall hold at least one regular meeting each year. The date, hour and place of the holding of the regular meetings shall be fixed by resolution of the Board. To the extent permitted by the Brown Act, such meetings may be held by telephone and/or video conference. (3) Special Meetings.
Special meetings of the Board may be called in accordance with the provisions of Section 54956 of the Government Code of the State of California. To the extent
5 permitted by the Brown Act, such meetings may be held by telephone and/or video conference.
(4) Minutes.
The Secretary of the Authority shall cause to be kept minutes of the regular, adjourned regular, special, and adjourned special meetings of the Board and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each Board Member.
(5) Quorum and Voting Requirements.
(a) So long as the Lancaster Board Member is present, a majority of the Board shall constitute a quorum for the transaction of business.
(b) No action may be taken by the Board except upon the following affirmative votes:
(i) Budgeting matters require the affirmative vote of the District Board Member and the Lancaster Board Member.
(ii) Authorization to issue bonds requires a unanimous vote of all Board Members. (iii) All other matters: a majority of the Board Members constituting a quorum. (c) Notwithstanding the foregoing, less than a quorum may adjourn a meeting to another time and place.
E. RULES AND REGULATIONS.
The Authority may adopt, from time to time, by resolution of the Board such rules and regulations for the conduct of its meetings and affairs as may be required. In the absence of any policies or procedures, the policies or procedures of the City of Lancaster.
F. PUBLIC OFFICIALS
The Board Members shall be considered public officials within the meaning of the Political Reform Act of 1974, as amended, and its regulations, for the purposes of financial disclosure, conflict of interest and other requirements of such Act and regulations, and shall file annual statements of economic interest as required, along with any other officers of the Authority who is required to do so.
Other persons working for or on behalf of the Authority may be required to file such statements in accordance wi th the Authority’s conflict of interest code, which shall be adopted by the Board promptly.
Section 4. Powers.
The Authority shall have the power, in its own name, to exercise the common powers of the Members and to exercise all additional powers given to a joint powers entity under any of the laws of the State of California, including, but not limited to, the Joint Exercise of Powers Act, for any purpose authorized under this Agreement. Such powers shall include the common powers specified in this Agreement and may be exercised in the manner and according to the method provided in this Agreement. The Authority is hereby authorized to do all acts necessary for the exercise of such power, including, but not limited to, any or all of the following: to provide law enforcement services within the boundaries of the Members; to make and enter into contracts; to employ agents and employees; to
6 acquire, construct, provide for maintenance and operation of, or maintain and operate, any buildings, works or improvements; to acquire, hold or dispose of property wherever located; to incur debts, liabilities or obligations; to receive gifts, contributions and donations of property, funds, services, and other forms of assistance from person, firms, corporations and any governmental entity; to sue and be sued in its own name; to make grants, loans or provide other financial assistance to governmental and nonprofit organizations, or private retail customers to accomplish any of its purposes; and generally to do any and all things necessary or convenient to accomplish its purposes.
Without limiting the generality of the foregoing, the Authority may issue or cause to be issued Bonds, and pledge any property or revenues as security to the extent permitted under the Joint Exercise of Powers Act, or any other applicable provision of law; provided, however, the Authority shall not issue Bonds with respect to any project located in the jurisdiction of one or more Members unless the governing body of any such Member, or its duly authorized representative, shall approve, conditionally or unconditionally, the project, including the issuance of Bonds therefor. Such approval may be evidenced by resolution, certificate, order, report or such other means of written approval of such project as may be selected by the Member (or its authorized representative) whose approval is required.
No such approval shall be required in connection with Bonds that refund Bonds previously issued by the Authority and approved by the governing board of a Member.
The manner in which the Authority shall exercise its powers and perform its duties is and shall be subject to the restrictions upon the manner in which a California charter city could exercise such powers and perform such duties. The manner in which the Authority shall exercise its powers and perform its duties shall not be subject to any restrictions applicable to the manner in which any other public agency could exercise such powers or perform such duties, whether such agency is a party to this Agreement or not.
Section 5. Fiscal Year.
For the purposes of this Agreement, the term “Fiscal Year” shall mean the fiscal year as established from time to time by resolution of the Board, being, at the date of this Agreement, the period from July 1 to and including the following June 30, except for the first Fiscal Year which shall be the period from the date of this Agreement to June 30, 2026.
Section 6. Disposition of Assets.
At the end of the term hereof or upon the earlier termination of this Agreement as set forth in Section 2, after payment of all expenses and liabilities of the Authority, all property of the Authority both real and personal shall automatically vest in the Members in the manner and amount determined by the Board in its sole discretion and shall thereafter remain the sole property of the Members; provided, however, that any surplus money on hand shall be returned in proportion to the contributions made by the Members.
Section 7. Bonds.
From time to time the Authority may issue Bonds, in one or more series, for the purpose of exercising its powers and raising the funds necessary to carry out its purposes under this Agreement.
However, the Founding Members ’ credit ratings will not be utilized for the issuance of any Bonds without their prior written consent.
7 The services of bond counsel, financing consultants and other consultants and advisors working on the projects and/or their financing shall be used by the Authority. The expenses of the Authority shall be paid from the proceeds of the Bonds or any other unencumbered funds of the Authority available for such purpose.
Section 8. Bonds Only Limited and Special Obligations of Authority.
The Bonds, together with the interest and premium, if any, thereon, shall not be deemed to constitute a debt of any Member or pledge of the faith and credit of the Members or the Authority. The Bonds shall be only special obligations of the Authority, and the Authority shall under no circumstances be obligated to pay the Bonds except from revenues and other funds pledged therefor.
Neither the Members nor the Authority shall be obligated to pay the principal of, premium, if any, or interest on the Bonds, or other costs incidental thereto, except from the revenues and funds pledged therefor, and neither the faith and credit nor the taxing power of the Members nor the faith and credit of the Authority shall be pledged to the payment of the principal of, premium, if any, or interest on the Bonds nor shall the Members or the Authority in any manner be obligated to make any appropriation for such payment.
No covenant or agreement contained in any Bond or related document shall be deemed to be a covenant or agreement of any Board Member, or any officer, employee or agent of the Authority in his or her individual capacity and neither the Board of the Authorit y nor any Board Member or officer thereof executing the Bonds shall be liable personally on any Bond or be subject to any personal liability or accountability by reason of the issuance of any Bonds.
Section 9. Accounts and Reports.
All funds of the Authority shall be strictly accounted for. The Authority shall establish and maintain such funds and accounts as may be required by good accounting practice and by any provision of any Indenture (to the extent such duties are not assigned to a trustee of Bonds). The books and records of the Authority shall be open to inspection at all reasonable times by each Member.
The Treasurer of the Authority shall cause an independent audit to be made of the books of accounts and financial records of the Authority by a certified public accountant or public accountant in compliance with the provisions of Section 6505 of the Joint Exercise of Powers Act. In each case the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code of the State of California and shall conform to generally accepted auditing standards. When such an audit of accounts and records is made by a certified public accountant or public accountant, a report thereof shall be filed as a public record with each Member and also with the county auditor of each county in which a Member is located; provided, however, that to the extent permitted by law, the Authority may, instead of filing such report with each Member and such county auditor, elect to post such report as a public record electronically on a website designated by the Authority. Such report if made shall be filed within 12 months of the end of the Fiscal Year or Years under examination.
The Treasurer is hereby directed to report in writing during the months of July, October, January, and April of each year to the Board which report shall describe the amount of money held by the Treasurer for the Authority, the amount of receipts since the last such report, and the amount paid out since the last such report (which may exclude amounts held by a trustee or other fiduciary in connection with any Bonds to the extent that such trustee or other fiduciary provided regular reports covering such amounts).
8 Any costs of the audit, including contracts with, or employment of, certified public accountants or public accountants in making an audit pursuant to this Section, shall be borne by the Authority and shall be a charge against any unencumbered funds of the Authority available for that purpose.
In any Fiscal Year the Board may, by resolution adopted by unanimous vote, replace the annual special audit with an audit covering a two-year period.
Section 10. Funds.
Subject to the applicable provisions of any Indenture, which may provide for a trustee or other fiduciary to receive, have custody of and disburse Authority funds, the Treasurer of the Authority shall receive, have the custody of and disburse Authority funds pursuant to the accounting procedures developed under Sections 3(E) and 9, and shall make the disbursements required by this Agreement or otherwise necessary to carry out any of the provisions of purposes of this Agreement.
Section 11. Notices.
Notices and other communications hereunder to the Members shall be sufficient if delivered to the clerk of the governing body of each Member; provided, however, that to the extent permitted by law, the Authority may, provide notices and other communications and postings electronically (including, without limitation, through email).
Section 12. Additional Members/Withdrawal of Members.
A Member may withdraw from this Agreement upon written notice to the Board; provided, however no such withdrawal notice shall be effective until and unless: (a) such withdrawal will not result in the dissolution of the Authority so long as any Bonds remain outstanding; (b) all obligations of such Member under all of the Law Enforcement Service Contracts between the Authority and such Member have been fully performed or assigned by such Member, and (c) the date on which all of the Law Enforcement Service Contracts between the Authority and the Member have terminated or assigned in accordance with their respective terms. Withdrawal of a Member shall not relieve the withdrawing Member of its share of any debts or other liabilities incurred by the Authority prior to the effective date of such withdrawal, or any liabilities imposed upon or incurred by the Member pursuant to t his Agreement prior to the effective date of such withdrawal. Upon the effective date of a withdrawal, the withdrawing Member shall not be e ntitled to any revenue being generated by the Authority; provided, however, that it shall remain entitled a share of the revenue proportionate to that Member’s contribution from any conveyance of all or any portion of any asset of the Authority to which it contributed when, and if such conveyance, occurs.
Section 13. Indemnification.
To the full extent permitted by law, the Board may authorize indemnification by the Authority of any person who is or was a Board Member or an officer, employee of other agent of the Authority, and who was or is a party or is threatened to be made a party to a proceeding by reason of the fact that such person is or was such a Board Member or an officer, employee or other agent of the Authority, against expenses, including attorneys’ fees, judgments, fines, settlements and other amounts actually and reasonably incurred in connection with such proceeding, if such person acted in good faith in a manner such person reasonably believed to be in the best interests of the Authority and, in the case of
9 a criminal proceeding, had no reasonable cause to believe the conduct of such person was unlawful and, in the case of an action by or in the right of the Authority, acted with such care, including reasonable inquiry, as an ordinarily prudent person in a li ke position would use under similar circumstances.
The Authority shall defend, indemnify and hold harmless each Member and each Member’s elected officials, officers, employees, agents and representatives, harmless from all claims, disputes, litigation, judgments and attorney fees arising out of the acts and/or omissions of the Authority.
Section 14. Immunities.
All of the privileges and immunities from liabilities, exemptions from laws, ordinances and rules, and other benefits which apply to the activity of officers, agents or employees of Members when performing their respective functions within the territorial limits of their respective public agencies, shall apply to the same degree and extent to the Board Members, officers, employees, agents or other representatives of the Authority while engaged in the performance of any of their functions or duties under the provisions of this Agreement.
Section 15. Amendments.
Except as provided in Section 12 above, this Agreement shall not be amended, modified, or altered without written approval by each Member.
Section 16. Effectiveness.
This Agreement shall become effective and be in full force and effect and a legal, valid and binding obligation of each of the Members on the date that the Board shall have received from each of the Members an executed counterpart of this Agreement, together with a certified copy of a resolution of the governing body of each such Member approving this Agreement and the execution and delivery hereof.
Section 17. Partial Invalidity.
If any one or more of the terms, provisions, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable, void or voidable for any reason whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions, promises, covenants and conditions of this Agreement shall not be affected thereby, and shall be valid and enforceable to the fullest extent permitted by law.
Section 18. Successors.
This Agreement shall be binding upon and shall inure to the benefit of the successors of the parties hereto. Except to the extent expressly provided herein, no Member may assign any right or obligation hereunder without the consent of the other Members.
Section 19. Insurance.
The Authority shall at all times maintain insurance policies (or pooled insurance coverage through a joint powers authority) naming the Members as additional insureds in compliance with the
10 following:
A. The insurance shall be in amounts no less than the following:
Commercial General Liability
Each Occurrence $2,000,000
Per Project General Aggregate $5,000,000
Including Products/Completed Operations; Contractual Liability/Independent Contractors; Property Damage
(Coverage shall be at least as broad as ISO form CG2010 11/85 or CG2010 07/04 and CG2037 07/04 combined, or an equivalent providing ongoing and completed operations)
Commercial Automobile Liability
Combined Single Limit per Accident for
Bodily Injury and Property Damage $5,000,000
(Coverage shall be at least as broad as ISO form CA00 01)
Sexual Abuse and Molestation (SAM)
Each Occurrence $2,000,000
General Aggregate $5,000,000
Workers Compensation
As Required by the State of California Statutory Limits
Employers’ Liability
Each Accident $1,000,000
Bodily Injury by Disease $1,000,000
Each Employee $1,000,000
(A Waiver of Subrogation must be provided on behalf of the Certificate Holder for the Workers Compensation & Employers’ Liability policies)
Professional Liability
Each Occurrence $5,000,000
General Aggregate $5,000,000
B. The Authority’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insured’s liability.
C. Professional liability and/or cyber insurance written on a “claims made” basis must be renewed for a period of three (3) years after this contract expires or is terminated. Such insurance must have the same coverage and limits as the policy that was in effect during the term of this contract and will cover Authority for all claims made by the City insured entities arising out of any acts or omissions of Authority or its officers, employees, or agents during the time this Agreement was in effect.
D. All insurance shall be primary and non-contributory as respects the Member insured entities. Any insurance or self-insurance maintained by the Member insured entities shall be in excess of the Authority’s insurance and shall not contribute with it.
11 F. Authority shall furnish the Members with Certificates of Insurance and with endorsements effecting coverage required by this Agreement.
Section 20. Government Claims.
A. To the extent authorized by Government Code section 935 and any other laws, all claims against the Authority for money or damages, including any claims otherwise excepted from the claims filing requirement by Government Code section 905, shall be subject to and presented within the time and manner prescribed in Part 3 of Division 3.6 of Title 1 of the Government Code. A signed written claim shall be presented to the Authority by mail or personal delivery by the claimant or a person authorized by claimant to act on his or her behalf. The claim shall conform to the requirements of Government Code section 910.
Section 21. Miscellaneous.
This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument.
The section headings herein are for convenience only and are not to be construed as modifying or governing the language in the section referred to.
Wherever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld.
This Agreement shall be governed under the laws of the State of California.
This Agreement is the complete and exclusive statement of the agreement among the Members, which supersedes and merges all prior proposals, understandings, and other agreements, whether oral, written, or implied in conduct, between and among the Members re lating to the subject matter of this Agreement.
IN WITNESS WHEREOF, the Members have caused this Agreement to be executed and attested by its duly authorized representatives as of the date and year first set forth above. [SIGNATURES ON NEXT PAGE]
12 Member:
CITY OF LANCASTER
By
Name: R. Rex Parris
Title: Mayor
ATTEST:
Andrea Alexander, Clerk
Member:
WESTSIDE UNION SCHOOL DISTRICT
By
Name:
Title: President of the Board
ATTEST: