Agenda packet — Lancaster City Council, November 18, 2025 (part 2 of 2)

Quantity Part # Description Unit Price Amount
Swing Set
1 5194 GT-Shade - Four Bay Swing Shade $23,453.00 $23,453.00 1 RDU GameTime - Swing SetReference Drawing 108506-01-Opt 3$12,953.00 $12,953.00 1 RDU GameTime - Gadget $14,190.00 $14,190.00
1 3256 GameTime - Cantata Chimes $7,021.00 $7,021.00
1 3274 GameTime - Sensory Wave Seat $2,753.00 $2,753.00 1 4681 GameTime - Jazz A Minor $4,650.00 $4,650.00
1 6243 GameTime - Tri Runner $18,599.00 $18,599.00
1 6246 GameTime - Solo Spinner $2,504.00 $2,504.00
1 6262 GameTime - Inclusive Whirl - Basic $16,933.00 $16,933.00 2 QRM464 GT-Shade - IS30304214 ISOSCELES SAIL 30X30X42X14 $21,151.00 $42,302.00 3 28028 GT-Site - Sway Bench $2,402.00 $7,206.00
2 X13988 GT-Shade - Sealed Drawings w/Calculations $1,294.00 $2,588.00 11168 PIP GT-Impax - Poured in Place Surfacing-
**List Price $505,828.69, discounted per Omnia Contract PIP
11,168 sf, 8'-10' CFH
Includes (8) 100% colors
345 Total SF, 10' CFH, 10,823 Total SF, 8' CFH
Color 1 = Red = 1,660 sf, 8' CFH
Color 2 = Orange = 1,050 sf, 8' CFH
Color 3 =110 Total SF
Color 1 = Yellow = 5 sf, 10' CFH
Color 2 = 105 SF, 8' CFH
Color 4 = Dark Blue = 515 sf, 8' CFH
Color 5 = Green = 265 sf, 8' CFH
Color 6 = Grey = 535 sf, 8' CFH
Color 7 = Dark Grey = 110 sf 8' CFH
Color 8 = 6,923 Total SF
Color 1 = Light Blue = 340 sf 10' CFH
6,583 SF 8' CFH
Design includes main base color, and includes 27 small 4 pointed stars,1 large shooting star with flames using 2 colors, 1 satelite shape, 2 cloud
shapes, 1 astronaut shape with hose, 1 moon planet shape with 9 crater shapes, 1 earth planet shape with base color, 1 Astronaut and several land mass shapes
No TTA
Aliphatic Binder
Prevailing Wages
Union Project Wages
Based on good job access
Borders / Sub base / Site prep BY OTHERS
$37.14 $414,779.52
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/03/2025
Quote #
108506-01-11
Samaritan's Purse Park Playground Option 3E - CPRS GRANT CWO

Page 2 of 6 ends

Quantity Part # Description Unit Price Amount
1 INSTALL Install - Site Work -
•Provide/install Crushed Miscellaneous Base (CNB) materials compacted to 90% for 10,470 sqft at 4” depth.
•Prevailing wages.
•CWA labor agreement included.
•Price includes one (1) move-on only
$42,959.94 $42,959.94
1 INSTALL Install - Installation Playground Equipment-Opt 3B- •Installation only of (1) Gametime Structure #108506-01-Opt 3B •Footings excavation, and concrete.
•Equipment assembly.
•Removal of spoils.
•Prevailing wages.
•CWA labor agreement included.
•Equipment must be offloaded and stored by others; prior to TJ Janca mobilization** •Price includes one (1) move-on only.
$314,365.00 $314,365.00
1 PPBOND GameTime - Payment and Performance Bond $19,760.00 $19,760.00 Contract: OMNIA #2017001134 Sub Total $1,456,796.00
Grant ($218,687.95)
Estimated Freight $25,813.88
Tax $50,202.40
Total $1,314,124.33
Comments
Your Sales Rep is Tyler Kyriopoulos. Please reach out to Tyler at 435-760-5103 if you should have any questions regarding this quote.

Due to the volatility of freight costs, the freight pricing is subject to change at the time of order. **Material Surcharge reflects raw material price increase. Subject to change at time of order.** ***CPRS Grant Cash with Order Pricing--order MUST be paid in full at time of order. ***Not all equipment is eligible for Grant Pricing.
***Grant Cash with Order Pricing--order MUST be paid in full at time of order.

Shipping to Site Address:
44501 5th St E
Lancaster, CA 93535
*Freight charges are based on listed zip code and are subject to change if shipping information changes. *Deposit may be required.

Permitting not included, unless otherwise noted.

Installation Team will arrange and offload materials
Prevailing Wages
City of Lancaster OMNIA Contract # 4001608
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/03/2025
Quote #
108506-01-11
Samaritan's Purse Park Playground Option 3E - CPRS GRANT CWO

Page 3 of 6 ends

Remit Payment to:

GameTime
P.O. Box 680121
Fort Payne, AL 35968
Taxes:

All applicable taxes will be added at time of invoicing unless otherwise included or a tax-exempt certificate is provided.

If sales tax exempt, you must provide a copy of certificate to be considered exempt.

Prices:

FOB Factory.

Orders:

All orders shall be in writing by purchase order, contract, or similar document made out to PlayCore Wisconsin Inc., dba GameTime.

Standard GameTime equipment orders over $100,000 may require a deposit of 25% at the time of order and an additional 25% at or before order ships Standard orders with equipment, installation and surfacing are requested to be split billed.

Equipment, Taxes & Freight as noted above
Installation and Surfacing billed as completed and Due Upon Receipt.

Terms:

Cash With Order Discount (CWO): Orders for GameTime equipment paid in full at time of order via check, Electronic Funds Transfer (ACH or wire) are eligible for a three percent (3%) cash with order discount.

Payment via credit card: If you elect to pay by credit card, GameTime charges a 2.50% processing fee that is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to your credit card. You have the option to pay by check, ACH or Wire without any additional fees.

Credit terms are Net 30 days, subject to approval by the GameTime Credit Manager. A completed credit application must be submitted and approved prior to the order being received. Please allow at minimum 2 days for the credit review process. GameTime may also require:

Completed Project Information Sheet (if applicable)
Copies of Payment and Performance Bonds (if applicable) A 1.5% per month finance charge will be imposed on all past due invoices.

Retainage not accepted.

Orders under $5,000 require payment with order.

Landmark Design GFRC:

Orders require a 50% deposit at the time of order.

GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/03/2025
Quote #
108506-01-11
Samaritan's Purse Park Playground Option 3E - CPRS GRANT CWO

Page 4 of 6 ends

ACCEPTANCE OF QUOTATION:

Billing and Shipping information will be as stated on quote unless indicated below.

Change billing information to:

Address: _______________________________________________________ ________________________________________________________ Contact: _______________________________________________________ Colors: Per Renderings Yes or No
Palette _____________________________
Per Submittals ____________________________________________________________ Other Colors, please specify __________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ Purchase Amount: $1,314,124.33
Signature: _______________________________________ Date: _____________________ Printed Name: ____________________________________ Title: _______________________ Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.

DIR# 1000015526 CSLB#855664
GameTime C/O Great Western Recreation
P.O. Box 680121
Fort Payne, AL 35967
Office: 435-245-5055 Fax: 435-245-5057
www.gwpark.com
09/03/2025
Quote #
108506-01-11
Samaritan's Purse Park Playground Option 3E - CPRS GRANT CWO

Page 5 of 6 ends

INSTALLATION CONDITIONS:

ACCESS: Site should be clear, level and allow for unrestricted access of trucks and machinery.

STORAGE: Customer is responsible for providing a secure location to off-load and store the equipment during the installation process. Once equipment has delivered to the site, the owner is responsible should theft or vandalism occur unless other arrangements are made and noted on the quotation.

FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only. Customer shall be responsible for unknown conditions such as buried utilities (public & private), tree stumps, rock, or any concealed materials or conditions that may result in additional labor or materials cost.

UTILITIES: Owner is responsible for locating any private utilities.

ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise noted. Price includes ONLY what is stated in this quotation. If additional site work or specialized equipment is required, pricing is subject to change.

Page 6 of 6 ends

2 Color HDPE
2 Color HDPE 2
Accent
Accent 2
Arch
Basic
Basic 2
Batting Cage
Buffings
Cabling
Climber Nets
Coated Site
Deck:PVC
EPDM
Fabric 1
Fabric 2
Fence Guard
Fun Formz
Handgrip
HDPE
HDPE 2
Metal Roof
Netting
Plastic Lumber
RB Frame PC
RB Slat PC
RB Frame TP
RB Slat TP
Recycle Wood
Rock Plastic
Roof
Roof 2
Roto Plastic
Roto Plastic 2
Sky Wheel
Thermoplast
Tube
Uni Plastic
Wallcano
Web
Windscreen
2025 Custom Color Sheet
Starting Palette
Project:

Custom
Colors:

Red/White NAWhite White White Metallic Metallic NABrown Black NANANAGray True Blue NANANANADolphin Gray Dolphin Gray NANANANANANANANADeep Grantie NANABlue NABlue Deep Granite NANANANANA NA 108506-01-Opt 3B Reset 2-5 Fabric - Sun Burst 2-5 Accent - Starlight Black 5-12 Fabric - Silver 2-5 Metal Roof - Orange 2-5 Basic - Starlight Black 2-5 Roto - Orange&Red Slides on Rocket - Champaign HDPE on Rocket - Dolphin Grey Swing Benches Accent-Blue EXHIBIT “B”

COMMENCEMENT, COMPLETION, TERM AND PAYMENT
CLAUSE
Time for Commencement and Completion. CONTRACTOR shall begin installation, and complete the work as per the coordination with general contractor awarded the renovation contract for Samaritan's Purse Park Project. It is anticipated that performance of the work will be completed within 180 calendar days from commencement. In the event of delays caused by weather, the Contractor and City agree to work together to mutually determine an extended completion date.

Term. This agreement shall become effective and shall be in full force and effect upon the execution of the Agreement by the City and the CONTRACTOR. This Agreement shall continue in full force and effect from the effective date of the Agreement, until work is complete (the “Term”), unless the Agreement is sooner terminated in accordance with the Terms and Conditions in the Agreement.; Payment. The City of Lancaster shall reimburse the CONTRACTOR for actual costs, including labor costs and employee benefits incurred by the CONTRACTOR in performance of the work, in an amount not to exceed
$1,314,124.33. Actual costs shall not exceed the estimated rates and other costs as set forth in the CONTRACTOR’S proposal. Any additional work will require a separate Authorization for CONTRACTOR Services signed by both parties. CONTRACTOR shall not be reimbursed for actual travel expenses incurred in the performance of the work.

EXHIBIT “C”

COMMUNITY WORKFORCE AGREEMENT

EXHIBIT "D"

PERFORMANCE AND LABOR BONDS

PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: THAT WHEREAS, the City of Lancaster, County of Los Angeles, State of California, on November 18, 2025, has awarded to Playcore Wisconsin, Inc. dba GameTime c/o Great Western, hereinafter designated as the "Principal," a contract to provide Samaritan's Purse Park Playground Improvements, together with appurtenances thereto; and
WHEREAS, said Principal is required under the terms of said contract to furnish a bond for the faithful performance of said contract;
NOW THEREFORE, we, Playcore Wisconsin, Inc. dba GameTime c/o Great Western as Principal, and «Surety» as Surety, are held and firmly bound unto the City of Lancaster, California, hereinafter called the Contracting Agency in the penal sum of one hundred percent (100%) of the amount of One Million Three Hundred Fourteen Thousand One Hundred Twentyfour Dollars and Thirty-three Cents ($1,314,124.33) lawful money of the United States of America, for payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, jointly and severally, firmly by these presents.

THE CONDITION OF THE OBLIGATION IS SUCH THAT, if the hereby bonded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by and well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the said contract and any alteration thereof, made as therein provided, all within the time and in the manner therein designated and in all respects according to their true intent and meaning, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect. The obligation of Surety hereunder shall continue so long as any obligation of Principal remains.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the Contract Document or of the work to be performed thereunder, shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or modification of the Contract Documents or of work to be performed thereunder.

IN WITNESS WHEREOF, one (1) original of this instrument, which shall for all purposes be deemed an original thereof, has been duly executed by the Principal and Surety herein named on the ________ day of ____________________, 20___.

The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representative pursuant to authority of its governing body. «Contractor»
Principal
«Surety»
By:

By:

Surety

LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS: THAT WHEREAS, the City of Lancaster, County of Los Angeles, State of California, on November 18, 2025 has awarded to Playcore Wisconsin, Inc. dba GameTime c/o Great Western, hereinafter designated as the "Principal," a contract for the construction of Samaritan's Purse Park Playground Improvements, together with appurtenances thereto, and
WHEREAS, said Principal is required to furnish a bond in connection with said contract providing that if said Principal, or any of his or its subcontractors, shall fail to pay for any materials, provisions, provender, or other supplies or equipment used in, upon or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extent hereinafter set forth; NOW THEREFORE, we, Playcore Wisconsin, Inc. dba GameTime c/o Great Western as Principal, and «Surety» as Surety, are held and firmly bound unto the City of Lancaster, California, hereinafter called the "Contracting Agency" in the penal sum of hundred percent (100%) of bid One Million Three Hundred Fourteen Thousand One Hundred Twenty-four Dollars and Thirty-three Cents ($1,314,124.33) lawful money of the United States of America, for payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT if said principal, his or its heirs, executors, administrators, successors or assigns, shall fail to pay for any materials, provisions, provender, or other supplies or equipment used in, upon, for or about the performance of the work contracted to be done, or for amounts due under applicable State law for any work or labor thereon of any kind, and provided that the persons, companies or corporations so furnishing said materials, provisions, provender, or other supplies, equipment, appliances or power used in, upon, for or about the performance of the work contracted to be executed or performed, or any persons, company or corporation renting or hiring teams, implements, machinery or power, for or contributing to said work to be done, or any person who performs work or labor upon the same, or any person who supplies both work and material therefor, shall have complied with the provisions of applicable State law, then said Surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney’s fees as shall be fixed by the court, awarded and taxes as in the above mentioned Statute provided. The bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under applicable State law, so as to give a right of action to them or their assigns in any suit brought upon this bond.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration or modification of the Contract Documents or of work to be performed thereunder.

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2016 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY

POLICY AGGREGATE D
08/01/2025 X
08/01/2026 08/01/2025 0
X
C
20494 4,000,000 N/A 7039895544 3537810,000,000 A
X
F
08/01/2026 G
X
American Casualty Company Of Reading, Pa 08/01/2025 CN102326389-CAS-GAUWX-23-24 1,000,000 20443 .

ATL-006006235-01 08/01/2025 X
4,000,000 08/01/2025 X
08/01/2026 7039929062 0
08/01/2026 2,000,000 X
The Continental Insurance Company 1,000,000 1,000,000 B 08/01/2026 10,000,000 08/01/2025 X
08/01/2026 20427 7039895527 10,000 08/01/2025 7039895530 7039918871 7039984806 100,000 completion of the referenced project, on a primary and non-contributory basis via attached CG 2010 and CG 2037 (04/13 versions), when required by written contract. A Waiver of Subrogation applies in favor of the additional insured on the Workers Compensation policy, when required by written contract. RE: Samaritan Purse Park - OMNIA Contract #2017001134 City of Lancaster, its elected officials, officers, employees, and volunteers are included as additional insured, but only insofar as the operations under this contract, as their interests may appear, during and until Transportation Insurance Co dba GameTime PlayCore Wisconsin, Inc.

Fort Payne, AL 35967 150 PlayCore Drive SE
2,000,000 Evanston Insurance Company Two Alliance Center **MARSH USA, LLC.

Atlanta, GA 30326
3560 Lenox Road, Suite 2400
Attn: [email protected] / Fax: 212-948-4321 MKLV2PBC002465 Continental Casualty Company N Lancaster, CA 93534 City of Lancaster
44933 Fern Avenue
08/01/2025 C
N/A 1,000,000 Comp./Coll. Ded.: $2,000 SIR $250,000 Per Occ. 35289 X RETENTION Umb Catastrophe $25,000 10,000,000 08/01/2026 ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY CUSTOMER ID:

LOC #:

AGENCY

CARRIER NAIC CODE

POLICY NUMBER

NAMED INSURED
EFFECTIVE DATE:
**MARSH USA, LLC.� Dates: 08/01/2025 - 08/01/2026� Policy Number: 7039918885 (OH, ND, WY, WA)� Workers' Compensation (Continued): � Carrier: Transportation Insurance Company� INSURERS AFFORDING COVERAGE/NAIC #�� INSURER G: National Fire Insurance Co Of Hartford (20478)�� WC 7 39895530 - AL,CO,FL,GA,ID,IL,IN,KS,KY,MA,ME,MD,MI,MN,MO,MT,NV,NY,NC,OK,PA,SC,TN,TX,UT,VA � Dates: 08/01/2025 - 08/01/2026� 2 Atlanta Certificate of Liability Insurance WC 7 39895544 - CA� Carrier: Continental Insurance Company � WC 7 39918871 - AZ, OR, WI� 25 Policy Number: 7092684051 (CA)� dba GameTime� PlayCore Wisconsin, Inc.� 150 PlayCore Drive SE� 2 CN102326389 Fort Payne, AL 35967

STAFF REPORT
City of Lancaster
CC 6
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Kimley-Horn and Associates, Inc. Fourth Revised Task Order 1, for Multi-Year Professional Services for PWCP 20-005, SR 138 (SR-14) Avenue J Interchange Improvements (Phase II Caltrans Interchange)
Recommendation:

Approve Fourth Revised Task Order No. 1, for services in accordance with the Multi-Year Professional Services Agreement (RFQ 769-22), Service Group Category 1 – Roadway and Structures Engineering, with Kimley-Horn and Associates, Inc. (KHA), of Los Angeles, California, in the amount of $113,223.00, to provide construction support services during construction of SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange); and authorize the City Manager, or his designee, to sign all documents.

G.C. Section 84308: No.

Fiscal Impact:
$113,223.00, bringing the approved and authorized contract amount for KHA to $793,141.00.

Sufficient funds are available in the Capital Improvements Budget in project string CP15BR007.CONST, GL Accounts 21249900.8000.

Background:

The PWCP 20-005, SR-138 (SR-14), Avenue J Interchange Improvements (Phase II – Caltrans Interchange) will install Phase II improvements, completing the local streets improvements that started in Phase I, as well as the freeway interchange improvements to add a northbound off-ramp at Avenue J, add a southbound on-ramp at Avenue J, and other lighting, signalization, landscaping, and interchange improvements.

Project construction began on August 7, 2023, and the original construction contract included 360 calendar days. Various delays have created the need to extend the original construction contract to 876 calendar days, as construction is now expected to be completed by December 30, 2025. The extension of the construction contract necessitates the extension of the construction engineering and construction management support services.

The project is funded with a Los Angeles County Metropolitan Transportation Authority (LACMTA) grant with Measure R Highway Program Funds.

On May 22, 2023, the City executed a Task Order for construction support services with KimleyHorn and Associates, Inc. in the amount of $124,118.00.

On October 24, 2023, the City Council approved Revised Task Order 1, for the continuation of construction surveying and staking services essential for ongoing project support in the amount of $429,000.00 plus a 10% contingency. On November 9, 2023, Revised Task Order 1 was executed in the amount of $429,000.00 bringing the total contract cost to $553,118.00.

On November 13, 2024, Second Revised Task Order 1 was executed for the continuation of the original scope of work essential for ongoing project support, authorizing the use of the approved contingency in the amount of $42,646.00, bringing the contract cost to $595,764.00.

On May 13, 2025, the City Council approved Third Revised Task Order 1, for KHA to continue to provide construction support services through the completion of the project, estimated to be December 2025, in the amount of $84,154.00, bringing the total contract cost to $679,918.00.

With the approval of Fourth Revised Task Order 1, KHA will continue to provide construction support services through the completion of the project, estimated to be December 2025, in the amount of $113,223.00, bringing the total contract cost to $793,141.00.

NG/FL/ef
Attachment:

Fourth Revised Task Order 1 – Kimley Horn and Associates, Inc.

FOURTH REVISED TASK ORDER NO. 1
OVER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 1 – ROADWAY AND STRUCTURES ENGINEERING DATED DECEMBER 6, 2022

BETWEEN
THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC. "CONSULTANT"
PROJECT TITLE: PWCP 20-005 – SR 138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange)
PROJECT DESCRIPTION: Construction Support Services
SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services PERIOD OF SERVICES: Per Attached Exhibit "2", Schedule

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $793,141.00 "OWNER" "CONSULTANT"

CITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC
By: By:

Trolis Niebla Sri Chakravarthy, P.E.

City Manager Senior Vice President
Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney
EXHIBIT “1”

SCOPE OF SERVICES
The work to be performed under this task order shall include:

A. Task Order 1 – Scope of Services
B. Revised Task Order 1 – Scope of Services
C. Second Revised Task Order 1 – Scope of Services
D. Third Revised Task Order 1 – Scope of Services
E. Fourth Revised Task Order 1 – Scope of Services
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1 , Page 1 of 4
EXHIBIT 1 : SCOPE OF SERVICES

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II Caltrans Interchange), and supplement staff to act as:

Project Manager
Senior Engineer (Traffic)
Landscape Manager
Project Engineer
Analyst
Admin Support

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations.

This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms The FA is dated for reference
purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.

Per PART II, GENERAL TERMS OF THE FA, Section
applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such co
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1 , Page 2 of 4
The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.

Consultant shall refer to Detailed Scope of Work herein.

The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City.

The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Consultant Services RFQ 769-22,
and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.

The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.

Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order.

DETAILED SCOPE OF WORK
TASK 1 CONSTRUCTION SUPPORT SERVICES
Consultant will be providing Construction support for PWCP 20-005 to include all aspects of the design and assist the City during the construction of the project. Typical tasks shall include, but are not limited to, the following below and will be billed on a time and materials basis as items are requested by the City.

1.1 Preparation of RE File
a) Consultant will meet with the City construction manager and provide the information for the RE file. Consultant will provide an electronic version of all RE file information.
b) Deliverables:

1. Final City plans in AutoCAD format per City standard

2. Final Caltrans plans in MicroStation format per Caltrans standard

1.2 Attend Pre-Construction Meeting
a) Consultant shall attend the Preconstruction Conference meeting with the project administration
protocols.
b) Consultant shall r , RFI Procedure, and
QAP Implementation Protocols. QAP is included at the end of Exhibit 1.

1.3 Respond to Requests for Information (RFIs)
a) Consultant shall receive, log, review for completeness of the RFI to convey information sought, and examine whether is readily included in the construction documents. Information that would require further clarification will be routed to the Designer for action. Responses to the RFIs will be sent back to the Contractor, distributed, and logged. Response timing is 72 hours. b) Deliverables:

1. Submittal Logs

2. RFI Responses

3. Status of Unresolved RFIs

4. Distribution per PCS.

1.4 Review Shop Drawings and Submittals
a) Consultant shall review shop drawings.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1 , Page 4 of 4
b) Consultant shall provide for timely logging, filing, reviewing, and tracking of project submittals using Microsoft Project software, such as Smartsheet.

Response timing is 72 hours.
c) Deliverables:

1. Submittal Logs

2. Submittal Approvals

3. Distribution per PCS

1.5 Attend Construction Meetings
a) Consultant shall attend weekly progress/coordination meetings to provide forum for overall project review, and review reports reflecting project construction progress, changes, change orders, time and budget impacts.

Meetings will be held on regularly scheduled day and time.

1.6 Project Site Inspections
a) Consultant shall provide experienced and qualified inspectors to ensure quality control, as well as documentation of the construction activities, as it relates to any design changes.
b) Deliverables:

1. Monitoring & Project Documentation as directed by the City.

1.7 Prepare Record Drawings
a) -Built drawings
regularly and review for completeness and accuracy.
b) Deliverables:

1. Project Digital Photographic & Video Records of Construction Progress per PCS.

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Attachment E-2

II.

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   

    


 
  
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 


   
 
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 
                      
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    
   
       
   
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   
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       
Attachment E-1

INTRODUCTION
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

Under this Additional Authorization No. 1, the Consultant shall provide construction surveying and staking services as needed for the Consultant to provide support services and continue to assist the City during construction of the project.

A detailed outline of the scope of work by Task is included below. Payment and fees are included in Exhibit 3-B.

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Survey Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II Caltrans Interchange), and supplement staff to act as:

Project Manager
Licensed Surveyor/Principal
Field Crew
Admin Support

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1-B, Page 2 of 4
applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.

Consultant shall refer to Detailed Scope of Work herein.

The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1-B, Page 3 of 4
Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order.

DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT
a. Scheduling, Coordination and Contract Administration b. Calculations and CAD Base Map Setup
c. Prepare and Forward Cut Sheets
d. Attend three (3) Engineering/Construction Meetings
e. Daily Reports
TASK 2 CONTROL
a. Locate and verify horizontal and vertical control
b. Relocate existing control that will be lost during construction (2) c. Establish additional control necessary to complete services TASK 3 TIE-OUT AND RESET CONETERLINE MONUMENTS
a. Locate existing street monuments and ties within areas of construction (2 monuments) b. Set ties as needed to ensure four (4) ties per monument and measure to same (2 monuments) c. Prepare tie-out monument Field Notes for monuments with reset ties (assume two (2) monuments for cost estimate)
d. Reset monuments removed during construction (assume two (2) for cost estimate) e. Prepare Comer Records (assume eight (8) for cost estimate) TASK 4 FIELD STAKING
a. Right of Way at 25' Intervals
b. Demo limits, sawcut limits, grinding limits, clear and grub c. Build survey line and grade sheet for crown lines at intersection d. Stake for new handicap curb ramps / bulb outs BCR and ECR e. Stake for sidewalks
f. Stake for box culvert / parkway drain improvement/ drainage items g. Stake for median curbs and passageways
h. Stake for traffic signal improvements, footings, and pole locations i. Stake for driveways
j. Stake for curb and gutter /spandrel / longitudinal gutter k. Stake for Line and Grade of Retaining walls, top of wall, footing, expansion joints, and all other requests to build complete Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1-B, Page 4 of 4
l. Stake for Metal Beam Guardrail, Crash Cushion arrays m. Stake for K-Rail
n. Stake line and grade for all earthwork and roadway Excavation, Class II Base, Lean Concrete, and Asphalt Paving
o. Prepare cut sheet for all daily survey staking
p. Stake Landscaping Landform Graphics
q. Stake all project signs, both Construction Area and Permanent Signage r. Stake line and grade CIDH and Soldier Piles
s. Stake line and grade Concrete Barrier
t. Stake line and grade all fencing, gates, and appurtenances u. Stake survey line and grade bus pads
v. Stake survey line and grade utilities
w. Stake survey line and grade ramp metering, street, and safety lightings and appurtenances.
x. Staking for structural backfill and light weight cellular concrete y. Staking for construction fencing
z. Staking BMP deployment temp fence, driveways, etc.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-D, Page 1 of
EXHIBIT 1-D: SCOPE OF SERVICES
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.

On November 9, 2023, the Revised Task Order was executed, for the continuation of construction surveying and staking services essential for ongoing project support.

On October 24, 2024 a Second Revised Task Order was executed for the continuation of the original scope of work essential for the ongoing project support.

Under this Third Revised Task Order, the Consultant shall extend the period of services indicated on Exhibit 2-D.

Milestone tasks and schedules are outlined in Exhibit 2-D, and the payment and fee structure are provided in the tasks and subtasks table included in Exhibit 3-D.

Except as expressly amended hereby, all the other terms and conditions of the Task Order shall remain unchanged and in full force and effect in accordance with their original terms.

DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT

1.1 Preparation of RE File – no additional scope added per this revised Task Order.

1.2 Attend Pre-Construction Meeting – no additional scope added per this revised Task Order.

1. Submittal Logs

2. RFI Responses

3. Status of Unresolved RFIs

4. Distribution per PCS.

1.4 Review Shop Drawings and Submittals – no additional scope added per this revised Task Order.

Meetings will be held on regularly scheduled day and time.

1. Monitoring & Project Documentation as directed by the City.

1.7 Prepare Record Drawings
a) Consultant will obtain and monitor Contractor’s record As-Built drawings regularly and review for completeness and accuracy.
b) Deliverables:

1. Project Digital Photographic & Video Records of Construction Progress per PCS.

EXHIBIT “2”

SCHEDULE
A. Task Order 1 – Schedule
B. Revised Task Order 1 – Schedule
C. Second Revised Task Order – Schedule
D. Third Revised Task Order – Schedule
E. Fourth Revised Task Order – Schedule

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-C, Page 1 of 1
EXHIBIT 2-C: SCHEDULE
Milestone tasks and tentative schedule based on funding are included in Exhibit 2. The schedule is a critical timeline that must be adhered to due to the deadline constraints, therefore, all the following tasks must be completed on or before the due dates listed.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

MILESTONE COMPLETED BY
Executed Revised Task Order October 15, 2024
Notice to Proceed October 21, 2024
Construction January 6, 2025
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-D, Page 1 of 1
EXHIBIT 2-D: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A, 2-B and 2-C. The schedules are a critical timeline that must be adhered to due to the deadline constraints required by the grant.

In order to preserve grant funding, time is of the essence.

The Task Order will be processed and executed as soon as possible shall be in place prior to Notice to Proceed. It is anticipated that the work will be completed no later than December 31, 2025.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

EXHIBIT “3”

FEE SCHEDULE
The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 1 – Payment and Fees
B. Revised Task Order 1 – Payment and Fees
C. Second Revised Task Order – Payment and Fees
D. Third Revised Task Order – Payment and Fees
E. Fourth Revised Task Order – Payment and Fees
Original Authorization: $ 124,118.00
Previous Addt’l Authorizations: $ 555,800.00
Authorization No. 4: $ 113,223.00
Total Not To Exceed: $ 793,141.00
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
Exhibit 3 , Page 1 of 1
EXHIBIT 3 : PAYMENT AND FEES *
TASK
NO. DESCRIPTION FEE

1. CONSTRUCTION SUPPORT SERVICES $124,118.00
$124,118.00 TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
TOTAL COST AMOUNT WRITTEN IN WORDS One hundred twenty four thousand, one hundred, and eighteen dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate
Analyst I $135
Analyst II $165
Professional $190
Senior Professional I $265
Senior Professional II $365
Senior Technical Support $225
Technical Support $150
Support Staff $125
Effective through December 31, 2023.

Subject to annual adjustment thereafter.

Direct Expenses will be billed at cost.

Sub-Consultants will be charged at 10% mark-up, or per the Contract.

1. CONSTRUCTION SUPPORT SURVEY SERVICES $429,000.00
$429,000.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-B: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
TOTAL COST AMOUNT WRITTEN IN WORDS Four hundred, twenty-nine thousand * In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

Subject to annual adjustment thereafter.

Direct Expenses will be billed at cost.

Sub-Consultants will be charged at 10% mark-up, or per the Contract.

Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
Exhibit 3-C, Page 1 of 1
TASK
NO. DESCRIPTION FEE

1. CONSTRUCTION SUPPORT SURVEY SERVICES $42,646.00
$42,646.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-C: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
TOTAL COST AMOUNT WRITTEN IN WORDS Forty-Two Thousand
Six Hundred Forty-Six Dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate
Analyst I $139
Analyst II $170
Professional $196
Senior Professional I $273
Senior Professional II $376
Senior Project Manager $325
Senior Technical Support $232
Technical Support $155
Support Staff $129
Effective through December 31, 2024
Subject to annual adjustment thereafter
Direct Expenses will be billed at cost
Sub-Consultants will be billed at 10% mark-up, or per the Contract Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-D, Page 1 of 1
TASK
NO. DESCRIPTION FEE
$84,154.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-D: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
fifty-four dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

TOTAL COST AMOUNT WRITTEN IN WORDS Eighty-four thousand, one hundred

Page 1 of 1 ends

kimley-horn.com 660 South Figueroa Street Suite 2050, Los Angeles, CA 90017 213-261-4040 February 25, 2025
Nicholas Godin
Assistant Director, City Engineering
City of Lancaster
44933 N Fern Avenue
Lancaster, CA 93534
Re: Measure R SR-138 Capacity Enhancements Program - Avenue J Interchange Improvements Project Design Support During Construction Additional Authorization #3 Request
Kimley-Horn and Associates, Inc. (Kimley-Horn) currently provides construction phase services support to the City of Lancaster (City). On February 14th, 2023, the City awarded the construction contract to Granite Construction (Contractor). Construction began on August 3rd, 2023. Since then, Kimley-Horn assisted in preparing the RE file, attended a pre-construction meeting, responded to thirty-six (36) Requests for Information (RFIs), reviewed twenty-one (21) shop drawings and submittals with revisions, and answered approximately fifty (50) ancillary questions. Construction was originally anticipated to be complete within three-hundred sixty (360) calendar days. The City informed Kimley-Horn the Project is behind schedule due to Contractor delays, and the anticipated completion date is December 31st, 2025. The purpose of this request is to provide additional scope and fee for the Kimley-Horn team to continue to provide design support to the City during the construction phase of the project up to the anticipated completion date of December 31st, 2025.

Scope of Services
Kimley-Horn will continue to review and respond to Contractor RFIs pertaining to construction issues, clarify construction documents, perform reviews of shop drawings required by the project specifications, attend construction meetings, and perform site inspections.

The services will be provided on a time and materials basis described in the attached hours and cost spreadsheet with a not to exceed total amount of $679,918 as follows:

Original Authorization $124,118
Additional Authorization #1 (Survey Support) $429,000
Additional Authorization #2 (Contingency RFIs, Materials Submittals) $ 42,646 Additional Authorization #3 (Meetings, RFIs, and Material Submittals) $ 84,154 Total $679,918
We are excited to continue providing our professional services and support to the City in realizing these improvements.

Please review and let us know if you have any questions or need any additional information.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Eugene Huang, P.E. Brandon Friedman, P.E.

Project Manager Assistant Project Manager/Project Engineer Attachments:

Hours and Cost Summary Spreadsheet
City of Lancaster SR14(SR138)/Ave J Interchange Design Support During Construction (Request for Additional Authorization #3) Scope Item #
Senior Professional I
Senior Technical Support
Analyst II
Support Staff
Total Hours per Task
KHA Labor Total
KHA Expense Totals
Total Task Budget Billing Rates $ 273 $ 232 $ 170 $ 129 1 Preparation of RE File (included in original scope) 0 $ - $ - $ - 2 Pre-Construction Meeting (complete) 0 $ - $ - $ - 3 Respond to RFIs 22 118 108 14 262 $ 53,548 $ 2,463 $ 56,011 4 Review Shop Drawings and Submittals 3 23 12 2 40 $ 8,453 $ 389 $ 8,842 5 Attend Construction Meetings (assumed weekly) 10 46 56 $ 13,402 $ 616 $ 14,018 6 Project Site Inspections (assumed 2) 10 10 20 $ 5,050 $ 232 $ 5,282 7 Prepare Record Drawings (included in original scope) 0 $ - $ - $ - Totals 45 197 120 16 378 $ 80,453 $ 3,701 $ 84,154 kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc. ____________________________________ Hourly Labor Rate Schedule Classification Rate
Analyst I $139
Analyst II $170
Professional $196
Senior Professional I $273
Senior Professional II $376
Senior Project Manager $325
Senior Technical Support $232
Technical Support $155
Support Staff $129
Effective through December 31, 2024
Subject to annual adjustment thereafter
Direct Expenses will be billed at cost
Sub-Consultants will be billed at 10% mark-up, or per the Contract Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-E, Page 1 of 1
TASK
NO. DESCRIPTION FEE

1. Preparation of RE File (included in original scope) $0.00

2. Pre-Construction Meeting (complete) $0.00

3. Respond to RFIs $58,432.00

4. Review Shop Drawings and Submittals $0.00

5. Attend Construction Meetings (assumed weekly) $7,763.00

6. Project Site Inspections (assumed 2) $2,176.00

7. Prepare Record Drawings (included in original scope) $44,853.00 $113,224.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-E: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
hundred and twenty-four dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

TOTAL COST AMOUNT WRITTEN IN WORDS One hundred thirteen thousand, two City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #4) Scope Item # Senior Professional II Senior Professional I Senior Technical Support Analyst II Support Staff Total Hours per Task KHA Labor Total KHA Expense Totals*Biggs Cardosa (BCA, Structural Engineer)Total Total Task Budget Billing Rates $ 387 $ 281 $ 239 $ 175 $ 133
1 Preparation of RE File (included in original scope) 0 $ - $ - $ - $ - 2 Pre-Construction Meeting (complete) 0 $ - $ - $ - $ - 3 Respond to RFIs 6 36 108 90 14 254 $ 55,862 $ 2,570 $ - $ 58,432 4 Review Shop Drawings and Submittals (complete) 0 $ - $ - $ - $ - 5 Attend Construction Meetings (assumed weekly) 6 24 30 $ 7,422 $ 341 $ - $ 7,763 6 Project Site Inspections 4 4 8 $ 2,080 $ 96 $ - $ 2,176 7 Prepare Record Drawings 4 6 60 110 6 186 $ 37,622 $ 1,731 $ 5,500 $ 44,853 Totals 10 52 196 200 20 478 $ 102,986 $ 4,737 $ 5,500 $ 113,223 *Includes 10% KHA markup
Assumptions:
1 Average monthly KHA labor fee = ~$7,600 based on historical billings. 2 3 The above hours distribution for Task 3 (RFIs) assumes the following:

Senior Professionall II - 6 Hours as Needed
Senior Professional I - 8 Hours/Heavy Month & 4 Hours/Light Month Senior Techincal Support - 24 Hours/Heavy Month & 12 Hours/Light Month Analyst II - 20 Hours/Heavy Month & 10 Hours/Light Month Support Staff - 14 Hours as Needed
4 5 $5,500 is included for BCA to fund record drawings preparation. Their budget was previously spent on RFIs/Material Submittals.

City asked KHA to provide an additional authorization request for three typical months and three heavy months of RFIs, construction meetings, and site inspections. Assume typical month = ~$7,600 and heavy month = ~15,200, for a total of ~$68,400.

The original contract allocation for Task 7 has since been used to respond to RFIs/Materials Submittals. The hours included here match the hour distribution as shown in the Project's original KHA fee proposal and are intended to fully refund the task.

For use with RFPs, Licenses & Permits
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Lancaster City Council Members are listed at:
https://www.cityoflancasterca.org/government/city-officials/city-council-copy Current Planning Commissioners are listed at:
https://www.cityoflancasterca.org/government/commissions-appointments/planning Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Lancaster City Council Member or other city official in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s)/city official(s):

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Lancaster City Council Member or other city official in the 12 months following any Council action related to your proposal or application? YES If yes, please identify the Council Member(s) /city official(s)::

NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded) Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member (s) from participating in any actions related to your proposal or application. _________________ _____________________________
Date Signature of authorized individual
_____________________________
Company/Applicant Name
Kimley-Horn and Associates, Inc.

February 25, 2025 Alyssa S. Phaneuf, V.P.

STAFF REPORT
City of Lancaster
CC 7
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) Design Services for Lancaster Health District Phase 3 (formerly Medical Main Street) (Reference: PWCP 25-014) Recommendations:

1. Approve Task Order No. 7 for authorization involving design services to Kimley-Horn and Associates, Inc., (KHA) of Los Angeles, California, in accordance with the Multi-Year Professional Services Agreement for Lancaster Health District Phase 3 (formerly Medical Main Street) Design Services in the amount of $278,204.00; and authorize the City Manager, or his designee, to sign all documents.

2. Find the City has complied with the California Environmental Quality Act. A Notice of Determination was filed on June 08, 2021.

G.C. Section 84308: No
Fiscal Impact:
$306,024.40 (including 10% design contingency). Sufficient funds are available in Capital Improvements Budget in project string CP15ST058, GL Accounts 10149900.8000, 21549900.8000, 21649900.8000, 21849900.8000, 22049900.8000, 4109900.8000, 41449900.8000, and 42049900.8000.

Background:

The City of Lancaster is looking to complete Phase 3 of the Lancaster Health District (LHD) Infrastructure Improvements Project (Project). This phase of the Project will construct approximately 0.2 miles of new complete streets to alleviate the current burden to the existing arterial network, whilst providing necessary access to existing and proposed medical facilities.

KHA was the design engineer for the overall project, before it was split into multiple phases, Engineer of record for Phase 1, and is currently in the design phase for Phase 2. Phase 3 is the next step in implementing the City’s decision to re-scope the overall project to better accommodate current developments in the area and position itself for strategic partnerships with Developers in the future.

The project limits for Phase 3 are within the City of Lancaster near the Antelope Valley Hospital and surrounding area, which is bounded by 20th Street West to the west, and 18th Street West to the east. The scope of work includes the construction of Avenue J-5 and a roundabout at the intersection of Avenue J-5 and 18th Street West, which will tie into the improvements made in Phase 2. The proposed improvements will enhance service to the region that serves the Antelope Valley Hospital.

The proposed project is funded by several funds, including General Fund, Gas Tax (SB-1), Transportation Development Act (TDA) Article 8, Proposition A, Proposition C, Traffic Impact Fees and Sewer Maintenance District.

NG/EF/js
Attachment:

Task Order No. 7
Vicinity Map
TASK ORDER NO. 7
OVER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 1 – ROADWAY AND STRUCTURES ENGINEERING DATED DECEMBER 7, 2022

BETWEEN
THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC. "CONSULTANT"
PROJECT TITLE: Lancaster Health District Phase 3 (PWCP 25-014) PROJECT DESCRIPTION: Roadway and Structures Engineering SCOPE OF WORK: Per Exhibit "1", Scope of Services
PERIOD OF SERVICES: Per Exhibit "2", Schedule

COMPENSATION
FOR SERVICES:

Per Exhibit “3”,
Fee Schedule - Not to Exceed $278,204.00
"OWNER" "CONSULTANT"
CITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC.

By: By:

Trolis Niebla Sri Chakravarthy, P.E.

City Manager Senior Vice President
Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney
Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 1 of 7
EXHIBIT 1: SCOPE OF SERVICES

PROJECT DESCRIPTION
Consultant shall provide Professional Engineering Design Services required for the completion of the Lancaster Health District (LHD) Infrastructure Improvements Project (Project) Phase 3 (PWCP 25-014). The proposed tasks include, but are not limited to, Project Management and Administration, 100% Phase 3 PS&E, Utility Coordination, Private Property Coordination, Bid Support and Design Support During Construction.

PROJECT LOCATIONS
Phase 3 Locations:
− 20th Street West (existing Home Depot driveway to Avenue J-4) − Avenue J-4 (20th Street West to 18th Street West)
− Roundabout at the 18th Street West/Avenue J-4 intersection − Learn4Life on-site improvements near 20th Street West and the proposed Avenue J-4

ADDITIONAL INFORMATION
Consultant shall refer to Detailed Scope of Work herein.

The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City.

The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears.

The Consultant must have actually incurred and paid the costs prior to invoicing the City.

The City shall make progress payments per the completed units detailed in Exhibit 3.

The Consultant shall generate an invoice that:
− Details the specific units completed with a cost breakdown with hourly rates for each field function
− Provides sufficient back up to verify expenditures claimed − Is consistent with fee grids submitted in the cost proposal − Includes a brief progress report describing work completed during the invoicing period − Includes delay details if schedule is slipping and how the Consultant will recover the schedule to meet the contract completion date
− Describes work to be completed in the next invoicing period Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 2 of 7
The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

Consultant shall not perform additional work without written authorization from the City of Lancaster Project Manager. Written Authorization shall come in the form of an Additional Authorization to the Task Order.

ITEMS TO BE PROVIDED BY THE CITY
The following items shall be provided by the City:
− Copies (hardcopy or PDF as available) of all record drawings within the City archives, to include: street plans, storm drain plans for facilities and pipelines, street lighting plans, traffic signal plans, fiber interconnect plans, signing and striping plans, landscape plans, sewer plans, and recycled water plans.
− Copies (hardcopy or PDF as available) of all Survey notes, Monumentation notes, and Engineer tie sheets.

DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT AND ADMINISTRATION
Consultant shall schedule and attend weekly virtual meetings per schedule included in Exhibit 2. The weekly meetings will include the City Project Manager, City staff, and Consultant design team. Consultant shall provide a single Project Manager (PM/PE) to coordinate with City.

During the weekly meetings, Consultant will facilitate discussion focusing on the following:
− Progress made on action items since the previous weekly meeting − Identification of new action items, including priority setting for action items − Project schedule development and tracking
− Review of Project strategy
Consultant shall prepare action item minutes following each meeting and maintain the list of action items with target completion dates.

Consultant shall provide monthly invoices with progress reports detailing meetings, deliverables submitted, and coordination that took place during the invoicing month.

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 3 of 7
Task 1 Deliverables
− Meeting Agenda
− Meeting Minutes, including action items
− Progress Reports
Task 1 Payment
Payment for Task 1 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

TASK 2 100% PHASE 3 PLANS SPECIFICATIONS & ESTIMATES (PS&E) Consultant shall update the Phase 3 plans to reflect Home Depot’s final on-site design, based on the most current approved plans or, if available, as-built drawings.

These updates will establish the existing conditions for tie-ins north of Avenue J-4. The 18th Street West design was modified as part of the Final 100% Phase 2 development, Consultant shall update the Phase 3 design to tie-into the latest Phase 2 design and implement additional landscaping that were removed from Phase 2.

Consultant shall update Civil 3D surfaces and roundabout construction details within the Phase 3 limits. A potholing allocation is included for positive utility identification of existing utilities along Avenue J-4. Consultant shall plot the confirmed locations and modify design as needed to avoid conflicts while considering required horizontal and vertical clearances.

Home Depot’s on-site construction is expected to be completed prior to Phase 3 construction start.

Consultant shall update the Draft 100% Phase 3 Submittal #1 sheets, including title, general notes, key map, typical cross sections, construction details, street lighting, landscape, irrigation, and Learn4Life, to reflect the revised limits and required design refinements. Consultant shall update all construction notes, legends, hatch legends, contact tables, abbreviations lists, match lines, sheet references, and title blocks to maintain consistency across the plan set.

The updated submittal is anticipated to include 87 sheets covering the revised limits. Anticipated plan sheets with corresponding scales are listed below:

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 4 of 7
Plan Sheets # of Sheets Scale
Title Sheet 1 N/A
General Notes 1 N/A
Key Map 1 1" = 200'
Survey Control 1 1" = 200'
Typical Cross Sections 1 NTS
Demolition and Utility Plans 3 1" = 40'
Street Improvement Plans 4 1" = 40'
Construction Details 12 Varies
Storm Drain Improvement Plans 3 1" = 40'
Water System Improvement Plans 4 1" = 40'
Street Lighting Plans 4 1" = 40'
Signing and Striping Plans 4 1" = 40'
Traffic Signal Plans 4 1" = 20'
Landscape Plans 9 1" = 30'
Irrigation Plans 8 1" = 30'
Learn4Life (On-Site) 20 Varies
LA County Waterworks 3 1" = 20'
Design Sections 4 1" = 10'
Total 87
This scope does not include additional traffic control plans or updates to the construction phasing exhibit.

Consultant shall update the engineer’s opinion of probable cost to include the bid items within the Phase 3 limits.

Consultant shall also conduct a review of the City’s Special Provisions for bid items within these limits and submit the comments to City with Draft 100% Phase 3 PS&E Submittal #2.

Task 2 Deliverables
− Draft 100% Phase 3 PS&E Submittal #2
• Plans, Engineer’s Opinion of Probable Cost, Comments on City Special Provisions − Final 100% Phase 3 PS&E Submittal
• Plans, Engineer’s Opinion of Probable Cost, Comments on City Special Provisions, Response to City Comments on Draft 100%
Task 2 Payment
Payment for Task 2 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 5 of 7
TASK 3 UTILITY COORDINATION
Utility A and B Letters for the Phase 3 project limits were sent out as part of the overall LHD project limits in 2021 and 2022. City sent out a second round of Utility B Letters in late 2023.

Consultant shall continue the coordination with utility agencies where City left off in late 2023.

Consultant shall coordinate with Los Angeles County Fire Dept, Los Angeles County Waterworks, Southern California Edison, Southern California Gas, Charter Communications, Frontier Communications, and Race Communications to discuss utility conflicts within the project limits and work towards agreement of resolution prior to City advertise. Consultant shall provide services that include the following:
− Obtain and review City’s previous coordination status from late 2023 with each utility owner with identified Project impacts and existing utility maps. − Identify key contacts for each utility company and continue coordination to advance utility relocation design and complete required relocations and adjustments prior to Phase 3 City advertise.
− Update the Phase 3 highlighted demolition/utility plans as necessary for identification of existing facilities and coordination of impacts with utility companies and agencies. − Provide updated utility impact exhibits with utility letters as required to City and utility companies/agencies.
− Meet with utility company representatives virtually or in the field to review existing utilities and potential conflicts.

Consultant shall provide utility coordination on an hourly, not-to-exceed basis. The level of effort required will depend on the responsiveness of utility agencies and property owners, which cannot be fully predicted in advance. Billing will be based on actual labor hours up to the not-to-exceed amount.

Task 3 Deliverables
− Copies of all correspondence sent to Utility Company’s − All records received from Utility Company’s
Task 3 Payment
Payment for Task 3 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 6 of 7
TASK 4 PRIVATE PROPERTY COORDINATION
Coordination with private properties Learn4Life and Home Depot are anticipated to complete 100% Phase 3 improvements. Consultant shall provide services that include the following:
− Participate in meetings with private property owners to identify design solutions for improvements within private property and coordinate with developer’s on-site engineer to align on-site and off-site design.
− Provide supplemental information including vehicle turning templates, parking impacts analysis, limits of temporary access/construction easements, and construction phasing strategies to support alignment of on-site and off-site design.

Consultant shall provide private property coordination on an hourly, not-to-exceed basis. The level of effort required will depend on the need for meeting and supplemental information, which cannot be fully predicted in advance. Billing will be based on actual labor hours up to the not-to-exceed amount.

Task 4 Deliverables
− Copies of all correspondence between Consultant and private properties Task 4 Payment
Payment for Task 4 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

TASK 5 BID SUPPORT
Consultant will provide services that will include the following:
− Attend pre-proposal meeting at City’s request
− Review and respond to contractors’ bid questions
− Prepare and coordinate one (1) addendum
Consultant will provide bid support on an hourly, not-to-exceed basis. The level of effort required will depend on the volume and content of contractors bid question, bid package needs, and bidding process, which cannot be fully predicted in advance. Billing will be based on actual labor hours up to the not-to- exceed amount.

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 1, Page 7 of 7
Task 5 Deliverables
− Copies of all correspondence between Consultant and private properties Task 5 Payment
Payment for Task 5 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

TASK 6 DESIGN SUPPORT DURING CONSTRUCTION
The Consultant team will provide support services for this Project during the construction phase including the following:
− Attend (1) pre-construction meeting at City’s request − Review and respond to contractors’ Request for Information (RFI) − Review contractor shop drawings and submittals
− Attend construction meetings and site inspections at City’s request − Create and maintain file directory to keep records of construction submittals and RFI correspondence
− Prepare record drawings per revisions provided by City and contractor Consultant will provide design support during construction on an hourly, not-to-exceed basis. The level of effort required will depend on the volume and content of contractor RFIs and material submittals, which cannot be fully predicted in advance. Billing will be based on actual labor hours up to the not-to-exceed amount.

Task 6 Deliverables
− All RFI responses
− File Directory of RFI submittals and correspondence
− Record Drawings
Task 6 Payment
Payment for Task 6 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 2, Page 1 of 1
EXHIBIT 2: SCHEDULE
Task Order will be processed and executed as soon as possible, and shall be in place prior to Notice to Proceed.

TASKS – PHASE 3 COMPLETE BY
Phase 3 Anticipated NTP 10/30/2025
Draft 100% Phase 3 Submittal #2 (6 weeks) 12/11/2025
Draft 100% Phase 3 Submittal #2 Comments (4 weeks) 01/08/2026 Final 100% Phase 3 Submittal (4 weeks) 02/05/2026
Advertise (2 weeks) 02/19/2026
Pre-Bid Meeting (2 weeks) 03/05/2026
Q&A (3 days) 03/10/2026
Addendum (1 week) 03/17/2026
Bid Opening (1 week) 03/24/2026
Staff Report Due (1 week) 03/31/2026
Award (6 weeks) 05/12/2026
Construction Start (4 weeks) 06/09/2026
City review periods, as noted in Exhibit 1, are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1 (Reference RFQ 769-22)
Roadway and Structures Engineering for
Lancaster Health District Phase 3 (Reference: PWCP 25-014) Exhibit 3, Page 1 of 1
TASK
NO. DESCRIPTION PRICE

1. $ 29,238.00

2. 100% Phase 3 Plans Specifications
& Estimates (PS&E) $ 159,282.00

3. Utility Coordination $ 26,972.00

4. Private Property Coordination $ 15,901.00

5. Bid Support $ 14,929.00

6. Design Support During Construction $ 31,882.00
$ 278,204.00
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a time and materials not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. * In support of Exhibit 3, Consultant shall provide two fee grids (in table format), with an itemized EXHIBIT 3: PAYMENT AND FEES*
and four dollars
TOTAL COST AMOUNT WRITTEN IN WORDS Two hundred seventy eight thousand, two hundred Project Management and Administration
TOTAL COST*

TIME AND MATERIALS NOT TO EXCEED
1 Lancaster Health District 100% Phase 3 Plans, Specfications, and Estimate # Tasks Project Manager (Senior Professional I) QC/QA Manager (Senior Technical Support) Utilities Senior Engineer (Senior Professional II) Project Engineer (Senior Technical Support) Landscape Manager (Senior Professional I) Traffic Engineer (Senior Technical Support) Roadway Analyst (Analyst I) Traffic Analyst (Analyst I) Utilities Analyst (Analyst I) Landscape Analyst (Professional) Admin Support (Support Staff) Total Hours per Task KHA Labor Total KHA Expense Totals Potholing Total Task Budget Billing Rates $ 238 281 $ 387 $ 238 $ 281 $ 238 $ 143 $ 143 $ 143 $ 201 $ 132 $ Not to Exceed Tasks
1 Project Management and Administration 72 28 8 108 $ 27,952 $ 1,286 $ 29,238 2 100% Phase 3 PS&E 48 22 4 180 26 60 210 99 68 68 0 785 $ 152,277 $ 7,005 $ 159,282 Civil PS&E (Typicals, Demo, Street Improvement Plans, Construction Details, Sections) 8 4 100 180 292 $ 52,740 $ 2,426 $ 55,166 Utilities PS&E (Storm Drain, Water Systems Plans) 8 2 2 60 68 140 $ 27,502 $ 1,265 $ 28,767 Street Lighting PS&E 8 4 26 36 74 $ 14,536 $ 669 $ 15,205 Traffic PS&E (Signing/Striping, Signal Plans, Interconnect) 8 4 28 48 88 $ 16,728 $ 769 $ 17,497 Landscape PS&E (Landscape, Irrigation Plans) 8 4 20 48 80 $ 18,468 $ 850 $ 19,318 Learn4Life PS&E 8 4 2 20 6 6 30 15 20 111 $ 22,303 $ 1,026 $ 23,329 3 Utility Coordination 8 2 40 18 8 2 78 $ 16,226 $ 746 $ 10,000 $ 26,972 4 Private Property Coordination 8 2 30 2 28 6 76 $ 15,202 $ 699 $ 15,901 5 Bid Support 8 2 28 2 2 18 2 2 2 66 $ 14,272 $ 657 $ 14,929 6 Design Support During Construction 18 48 48 18 132 $ 30,480 $ 1,402 $ 31,882 Not to Exceed Totals 162 74 6 354 28 64 292 107 78 70 10 1245 $ 256,409 $ 11,795 $ 10,000 $ 278,204 ArcGIS Web Map
City of Lancaster
Parcels
City Boundary
10/23/2025, 9:41:44 AM
0 205 410 820 ft
0 60 120 240 m
1:5,280
ArcGIS Web AppBuilder
Esri, NASA, NGA, USGS, FEMA | County of Los Angeles, California State Parks, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, Bureau of Land Management, EPA,

LOCATION MAP
LANCASTER HEALTH DISTRICT PHASE 3 AVENUE J-8 20TH STREET WEST AVENUE J Project Area AVENUE J-8
For use with RFPs, Licenses & Permits
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

February 25, 2025 Alyssa S. Phaneuf, V.P.

STAFF REPORT
City of Lancaster
CC 8
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: Andrea Alexander, City Clerk
Subject: Approval of Ordinance No. 1142 Amending the Lancaster Municipal Code Section

11.08.060 Annual Rent Increase Formula for Mobilehome Parks Recommendation:

Adopt Ordinance No. 1142 amending the Lancaster Municipal Code, Title 11, Section

G.C. Section 84308: No
Fiscal Impact:

None.

Background:

Since 1993, the City of Lancaster has regulated mobilehome park rent increases through the Lancaster Municipal Code. The current formula calculates the annual rental increase by multiplying CPI for All Urban Consumers (Los Angeles Area) × 60%. This automatic calculation has resulted in variable annual increases:

Previous Annual Rate Increase

Year Rate Effective Date
2022 2.4% October 1, 2021
2023 1.3% October 1, 2022
2024 5.2% October 1, 2023
Year Rate Effective Date
2025 1.5% October 1, 2024
2026 1.9% October 1, 2025
The current CPI-based formula creates unpredictable year-to-year variations, making it difficult for both residents and park owners to plan ahead. For example, the 2024 increase of 5.2% represented a 300% jump from the previous year’s 1.3%. Mobilehome park residents are often seniors on fixed incomes or low-to-moderate income families. These households face unique challenges, as they own their homes but must rent the land beneath them. Large rent increases create financial hardship for these vulnerable populations. Utilizing the annual CPI and ensuring a minimum 2.5% increase and a maximum 3% cap aligns with modest cost-of-living adjustments, offering protection for residents while maintaining affordability.

Although the current formula limits increases to 60% of CPI, it can still result in significant swings during periods of high inflation. The 2024 spike to 5.2% illustrates how sensitive the formula is to economic volatility.

The proposed formula establishes a predictable range for annual rent increases that balances the needs of park owners and residents, as follows:
Minimum increase of 2.5%, when CPI is below 2.5%; or, Actual CPI-based increase, when CPI is between 2.5% and 3%; or, Maximum increase of 3%, when CPI is above 3%.

Park owners receive guaranteed annual revenue growth of at least 2.5%, ensuring they can cover operating costs even in low-inflation periods. Residents are protected from inflationary spikes, never facing increases above 3%. Both parties gain planning certainty with a narrow, predictable range that eliminates the volatility of the current system.

In 2024, when CPI reached 5.2%, residents would have saved 2.2% under the proposed cap, while park owners would still receive a meaningful 3% increase.

For City staff, the amendment would reduce the administrative burden by eliminating the need for annual CPI calculations and notifications. Compliance monitoring would be simplified, and the number of disputes or tenant complaints could potentially decrease as a result of greater predictability and fairness.

In conclusion, the proposed amendment to cap annual mobilehome park rental increases at 2.5% minimum and 3% maximum would enhance housing stability for vulnerable residents, provide predictable revenue for park owners, and simplify administration for the City, while positioning the community as a regional leader in mobilehome resident protection.

At the Lancaster City Council meeting held on October 28, 2025, the City Council approved the introduction of Ordinance No. 1142 amending the Lancaster Municipal Code, Title 11, Section

11.08.060, changing the annual mobilehome park rental increase calculation from the current formula of 60% of the Consumer Price Index (CPI) to an annual increase structure based on the annual CPI, at a minimum of 2.5% and a maximum of 3%, by the following vote: 4-0-0-1; AYES: Hughes-Leslie, Malhi, Mann, Crist; NOES: None; ABSTAIN: None; ABSENT: Parris.

Attachment:

Ordinance No. 1142
ORDINANCE NO. 1142

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LANCASTER, CALIFORNIA, AMENDING SECTION 11.08.060

OF THE LANCASTER MUNICIPAL CODE CONCERNING

ANNUAL MOBILEHOME RENT INCREASES
WHEREAS, the City of Lancaster (“City”) is a charter city as authorized by and described in Article XIII of the California Constitution; and
WHEREAS, Section 5 of Article XIII of the California Constitution provides, in pertinent part, that “[i]t shall be competent in any city charter to provide that the city governed thereunder may make and enforce all ordinances and regulations in respect to municipal affairs, subject only to restrictions and limitations provided in their several charters and in respect to other matters they shall be subject to general laws[…]”; and
WHEREAS, Section 11.08.060 of the Lancaster Municipal Code specifies that a mobilehome park owner may annually increase the rent for a mobilehome space by 60% of the increase in the Consumer Price Index (CPI) for the preceding 12-month period; and WHEREAS, the City Council of the City has determined that Section 11.08.060 should be amended to permit an annual increase in the rent for a mobilehome space by the minimum increase of

2.5%, when CPI is below 2.5%; or, actual CPI-based increase, when CPI is between 2.5% and 3%; or, a maximum increase of 3%, when CPI is above 3%, for the preceding 12-month period.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The above recitals are true, correct, and constitute a substantive part of this Ordinance.

Section 2. Section 11.08.060 of the Lancaster Municipal Code is hereby amended to read, in its entirety, as follows:

11.08.060 - Annual rental increase.

A. Beginning in 1993, and each year thereafter, the annual rental increase to be effective for the annual period commencing October 1 of each year which may be implemented by park owners pursuant to this section shall be established
automatically. The annual rental increase shall be based on the June, All Items Consumer Price Index (CPI) for All Urban Consumers, Los Angeles Area as provided by the U.S.

Department of Labor, Bureau of Labor Statistics for the preceding twelve-month period. The annual rental increase shall be a minimum increase of 2.5 percent, when CPI is below

2.5 percent; or, actual CPI-based increase, when CPI is between

2.5 percent and 3 percent; or, and a maximum increase of 3 percent, when CPI is above 3 percent, for the preceding twelvemonth period. Park owners shall be advised of the annual rental increase amount by the city of Lancaster (for that annual period commencing on October 1, 1992, the city council has set the annual rental increase at 2.3 percent).

B. Park owners shall be entitled to increase the rent for a mobilehome space once during each annual period by the
annual rental increase for that annual period unless prohibited from increasing rent pursuant to Section 11.08.050.D,

11.08.120 or 11.08.080. The city shall advise those park owners who shall not be entitled to the annual rental increase or who shall not be entitled to petition for a permissive rental adjustment pursuant to Sections 11.08.050.D and 11.08.120, respectively.

C. The annual rental increase for a mobilehome space may become effective at any time during the annual period provided that the annual rental increase for a mobilehome space in a mobilehome park shall not become effective until the rental agreement is either renewed, extended or initially executed.

Section 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is held for any reason to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions be declared invalid or unconstitutional.

Section 4. The Mayor shall sign and the City Clerk shall certify to the passage of this Ordinance and will see that it is published and posted in the manner required by law.

I, Andrea Alexander, City Clerk of the City of Lancaster, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading on the _____ day of __________________, 2025, and placed upon its second reading and adoption at a regular meeting of the City Council on the _____ day of __________________, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

FOR
ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF ORDINANCE

CITY COUNCIL
I, , City of Lancaster,
California, do hereby certify that this is a true and correct copy of the original Ordinance No. 1142, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this ____day of _______ ,________.
(seal)

STAFF REPORT
City of Lancaster
CC 9
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: George N. Harris II, Senior Director/Treasurer – Administrative Services Subject: Monthly Reports of Investments – October 2025
Recommendation:

Accept and approve the October 2025 Monthly Report of Investments as submitted.

G.C. Section 84308: No
Fiscal Impact:

None.

Background:

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report.

Portfolio Recap
October 2025 September 2025
Total Portfolio 3.08% 3.45%
Cal Class 4.19% 4.27%
Cal Class-Enhanced 4.16% 4.24%
Local Agency Investment Fund 4.15% 4.21%
Total Pooled Portfolio Balance:
$87,814,431 $97,577,844
The portfolio balance decreased from September 2025 to October 2025 by $9,763,413 or -10.01%.

Significant Revenues for October 2025 include: $2,373,993 in Sales and Use Tax; $1,600,287 in Measure LC Sales Tax; and $1,421,894 in Measure YM Sales Tax; & $177,034 in Transient Occupancy Tax. Expenses include $14,941,386 for Operating & Miscellaneous, in addition to $5,068,878 for Payroll & Benefit for a total of $20,010,264 in Expenses for October 2025.

The City’s temporary idle cash, those funds not immediately needed to pay current bills and not governed by bond indentures or bond resolutions, is invested by the City’s adopted Investment Policy. The City Council reviewed this policy regularly, with the latest policy adopted on February 13, 2018, by Resolution No. 18-06.

The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible within the guidelines of this Investment Policy. The City attempts to achieve the highest yield obtainable through a diversified portfolio only after meeting the criteria established for safety and liquidity, in that order. The principal investment objectives of the City are:

1. Preservation of capital and protection of investment principal.

2. Maintenance of sufficient liquidity to meet anticipated cash flows.

3. Attainment of a market rate of return.

4. Diversification to avoid incurring unreasonable market risks.

5. Compliance with the City’s Municipal Code and with all applicable City resolutions, California statutes, and Federal regulations.

The City’s portfolio is a short-term and intermediate-term fixed-income portfolio. The maximum maturity of any investment is 5 years, with consideration of anticipated cash flow requirements and known future liabilities. The City contracts with an investment advisory service (Insight Investment) to assist in the effort to maximize the returns of the City portfolio. The City’s investments include publicly traded Treasury notes, Treasury Bills, Federal Agency Investments, Time Deposits, Local Agency Investment Fund (LAIF), and California Cooperative Liquid Assets Securities System (Cal Class) under the auspices of the State Treasurer for investment. Funds invested in LAIF and Cal Class are available within 24 hours, and other investments are available upon maturity at full face value. These investments enable the City to meet its expenditure requirements for the next six months, as required by state law.

The City’s investment procedures are governed by Sections 53600 et. seq. of the California Government Code. Additional requirements have been placed on the City’s authorized investments by the Investment Policy (a copy is available in the Finance Department or from the City Clerk), and all investments listed on the attached report adhere to these requirements.

Attachment:

A. October 2025 Report of Investments (Attachment A)
Interest Rate Amount Total
City of Lancaster
Wells Fargo Bank $18,262,435
City of Lancaster Account 0.00% $18,262,435
U S Bank - Safekeeping (Insight) $39,114,883
US Treasury Notes 3.70% $18,160,226
Federal Government Agencies 3.47% $10,146,397
Corporate Securities 4.38% $7,970,459
Short Term Bills and Notes 0.00% $0
Municipal/Provincial Bonds 5.13% $1,166,066
Cash & Equivalents 0.00% $1,671,735
Chase Bank $167,158
Certificate of Deposit 4.36% $167,158
California Class $23,713,579
City of Lancaster 4.19% $15,660,111
City of Lancaster -Enhanced Cash 4.16% $8,053,468
$1,632,361
Local Agency Investment Fund (L.A.I.F.) 4.15% $1,632,361 Total City of Lancaster $82,890,417
Successor Agency for the Lancaster Redevelopment Agency California CLASS $4,434,802
Successor Agency 4.19% $4,434,802
Local Agency Investment Fund (L.A.I.F.) $489,211
Successor Agency 4.15% $489,211
Total Lancaster Successor Agency $4,924,014
Total Pooled Portfolio $87,814,431
Weighted Average 3.081%
Restricted/Trustee Cash
Interest Rate Amount Total
River City Bank $25,166,020
City of Lancaster ICS Sweep Account 4.32% $22,327,418
Lancaster Choice Energy LockBox Account 0.00% $2,838,602 US Bank $20,413,466
LPA Solar Renewable Energy Issue of 2021 3.51% $1,129,803 SA Combined Project Areas Refunding Bonds 2015A & B 3.92% $13,753 SA Combined Project Areas Refunding Bonds 2016 A-1 & A-2 3.92% $7,560 SA Combined Project Areas Refunding Bonds 2016B 3.92% $1,271 LFA 2016 Assessment Revenue Bonds (Streetlights Acquisition) 3.92% $2,059 SA 2017 Tax Allocation Revenue Bonds (TARB) 2.78% $3
LFA LRB 2018 Construction and Improvements 3.92% $3,029,363 LFA LRB 2019 Street Improvements 3.92% $7,666,603
LFA LRB 2024 Stadium & Event Center Project 2.55% $8,563,051 Total Restricted Cash/Investments Held in Trust (note 4) $45,579,486 All investments are authorized pursuant to and consistent with the investment policy of the City of Lancaster. Policy adopted 02/13/18 under resolution number 18-06.

George N. Harris II
Finance Director

ATTACHMENT A

MONTHLY REPORT OF INVESTMENTS
OCTOBER 2025
Pooled Cash/Investments
Historical Cost Amortized Cost Fair Value
Unrealized Gain
(Loss)
Weighted Average Effective Maturity
(Days)
% Portfolio/
Segment
Average Market
Duration (Years)
Cash and Equivalents $50,371,283 $50,371,283 $50,371,283 $0 1 57.36% 0.00 Corporate Bonds 7,970,459.10 8,002,793.43 8,044,763.62 $41,970 937 9.08% 2.57 Government Agencies 10,146,397.18 10,257,961.84 10,346,585.22 $88,623 854 11.55% 2.34 Government Bonds 18,160,225.63 18,400,097.48 18,593,132.06 $193,035 731 20.68% 2.00 Municipal/Provincial Bonds 1,166,066.00 1,151,372.27 1,152,729.82 $1,358 1,432 1.33% 3.92 Short Term Bills and Notes - - - $0 0 0.00% 0.00
$87,814,431 $88,183,508 $88,508,493 $324,986 659 100.00% 1.81 check -
City of Lancaster
Recap of Securities Held
OCTOBER 2025

57.36%

9.08%

11.55%

20.68%

1.33%

0.00%
Investments Held as of 10.31.2025
1 2
3 4
5 6
Maturity Historical Cost Percent
Under 90 Days $ 54,840,261.06 61.28%
91 to 180 Days $ 3,130,821.55 3.50%
180 Days to 1 Year $ 3,948,788.43 4.41%
1 to 2 Years $ 6,339,074.35 7.08%
2 to 3 Years $ 8,398,674.71 9.39%
3 to 4 Years $ 6,511,602.52 7.28%
4 to 5 Years $ 6,316,943.49 7.06%
Over 5 Years $ - 0.00%
$ 89,486,166.11 100.00%
$0
$10
$20
$30
$40
$50
$60
Under 90 Days 91 to 180 Days 180 Days to 1
Year
1 to 2 Years 2 to 3 Years 3 to 4 Years 4 to 5 Years Over 5 Years illions) Maturity Distribution

ATTACHMENT A

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
October 2025
(1) This is the actual City bank account balance as of10/31/2025. It only reflects checks that have been presented for payment and deposits received by the bank.

The balance on deposit per the City books would reflect reductions for all checks and warrants issued and all deposits transmitted.
(2) This is the safekeeping account utilized for investing City funds pursuant to and consistent with the investment policy adopted on 02/13/2018. The current portfolio consists of treasury notes, government agencies, corporates, and CDs. (3) Pooled Portfolio:

Policy Limit
Cash None
CDs 25% of total portfolio
Commercial Paper 25% of total portfolio
US Treasury None
Federal Securities None
Corporate Securities 30% of total portfolio
Municipal/Provincial None
California CLASS None
LAIF
% of Portfolio

22.70%

0.19%

0.00%

20.68%

11.55%

9.08%

1.33%

32.05%

2.42% None
(4) These are restricted cash and investments are held in trust by the banks indicated.

These amounts cannot be pooled for other investments.

STAFF REPORT
City of Lancaster
CC 10
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: Sonya Patterson, Parks, Arts, Recreation, and Community Services Director Subject: Approve Contract Amendment with Tip Top Arborists, Inc. for Professional Tree Maintenance and Management Services
Recommendations:

1. Approve contract amendment with Tip Top Arborists, Inc., of Lancaster, CA, for professional tree maintenance and management services, for an estimated amount not to exceed $444,761.40 for contract year two (includes optional 5% CPI increase from year one). Year three and two optional one-year extensions remain approved as is with a maximum of 5% CPI increase on the base contract amount.

2. Appropriate $143,625.60 (includes 5% contingency) to account 10163000-5755 for additional work needed for Contract Year Two.

3. Authorize the City Manager, or his designee, to sign all documents.

Fiscal Impact:
$444,761.40 for the contract amendment with Tip Top Arborists, Inc. for year two; with these actions sufficient funds are available. Additional years (contract year 3 and the two optional oneyear extensions) will be budgeted for during the annual budget process and will include up to a 5% CPI increase on the prior year’s not to exceed amount of the base contract.

Background:

On September 1, 2024, an agreement for Professional Tree Maintenance and Management Services was entered into between the City of Lancaster and Tip Top Arborists, Inc. Through this agreement, the PARCS department has been able to address numerous arborist needs at our various parks. However, the safety concerns of the trees at the Lancaster National Soccer Center exceed what was originally allocated in the current contract and must be addressed immediately to preserve the health of the turf and patrons at this site. It is recommended that an amendment for the removal of the trees posing an issue is approved.

SP/NF
Attachment:

RFP 827-24 Tree Trimming Services Agreement _Tip Top Arborists Inc. -2024 Amendment No. 1 to Agreement for Citywide Tree Trimming Services (PARCS) ___________________________
Department Head
AMENDMENT NO. 1 TO AGREEMENT FOR CITYWIDE TREE TRIMMING

SERVICES (PARCS)
This Amendment (“Amendment No. 1”) is hereby entered into effective November 18, 2025 by and between the City of Lancaster, a Municipal Corporation, in the State of California (“OWNER”), and Tip Top Arborists, Inc. (“CONTRACTOR”) with respect to the Operating Agreement for Maintenance Services between the parties dated September 1, 2024 (“Agreement”).

The Parties agree as follows:

1. Replace Exhibit “A” Scope of Work in the Agreement with Exhibit “A” Scope of Work attached hereto.

2. Replace Exhibit “B” Term and Payment in the Agreement with Exhibit “B” Term and Payment attached hereto.

3. All other terms and provisions of the Agreement are hereby affirmed.

CITY OF LANCASTER

LANCASTER, CALIFORNIA
By: ___________________________
Trolis Niebla

TIP TOP ARBORISTS, INC.

By: ___________________________
Jim Lewandowski, CEO
ATTEST:
___________________________
City Clerk
APPROVED AS TO FORM:
___________________________
City Attorney
CONTRACT SUBMISSION APPROVAL:

Exhibit “A”
Scope of Work
Tree Trimming Services
The Tree Trimming Contractor (hereinafter called the "Contractor") will recognize and perform in accordance with all stated intents, specifications, and stipulations contained or reference herein.

Each bidder will be responsible for researching the existing conditions and matters that affect the cost or performance of the services.

The Contractor shall perform tree trimming and maintenance, general arborists services, and GPS inventory management in accordance with the statement of work described herein and all applicable governing standards. The work performed to service tree maintenance pertaining to this contract is routine, perpetual, and typical. Tree trimming will take place over a twelve (12) month period.

Contractor will be expected to be available for daily trims during the contract year.

The Tree Trimming Contractor will furnish all labor, equipment, tools, services, skills, etc., required to service the trees throughout the contract period. Trimming of trees will be on an as needed basis to include but not be limited to trimming, removals, planting, stump grinds, section trims, line clearing, emergency tree work and right of way clearing.

The intent is to maintain a safe and healthy appearance of the City of Lancaster's Parks and Facilities, City Right of Ways, and City Landscape Maintenance Areas as determined by the City of Lancaster. The Contractor will maintain such appearance to the satisfaction of the City. Any discrepancies in the understanding of this clause will be resolved in a manner as determined by the City of Lancaster.

The basic daily hours of maintenance service shall be from 7:00 a.m. to 4:30 p.m., Monday through Friday. No maintenance functions that generate excessive noise shall be commenced before 8:00 a.m. Any work performed on parkways and medians, or where traffic control is required, shall not commence before 9:00 a.m., and shall terminate no later than 3:00 p.m. The Contractor shall provide adequate staffing and any necessary traffic control permits to perform the required services.

All contractors' employees shall wear similar uniforms showing the first name of the employee and the name of the company. High visibility vests and/or shirts shall always be worn. If the City feels that improper clothing is being worn, the supervisor will be instructed to make the necessary changes.

All vehicles used by the contractor shall have the company name visible on the vehicle. The logo shall be consistent on all vehicles. Vehicles should be clean, properly maintained, and present an appropriate image to the public.

Tree Maintenance
All tree pruning shall comply with good arboriculture practices for the species of tree being trimmed and shall follow ANSI A300 standards. The Contractor shall also meet the requirements of the American National Standards, Z133-1-2006, entitled “Safety Requirements for Arboricultural Operation.” published by the American National Standard Institute, Inc., 1430 Broadway, New York, 10018. The City shall determine if the contractor has met all pruning requirements and payment shall not be made for pruning that is not in accordance with the above standards. The Contractor shall be deemed in contract default if they consistently fail to comply with the standards.

Tree Removal
Any tree with half (1/2) or more of its total foliage mass dead or dying should be brought to the attention of the City and removed as directed. Careful analysis should be made of site or maintenance conditions which caused or contributed to the tree's decline. Any detrimental site condition that can be corrected should be accomplished prior to installing any replacement tree. 1) Tree Removal Requirements: Trees should be removed in a safe manner and stumps should be ground to a minimum of eighteen inches (18") below finish grade, unless the tree is being replaced, in which case stamp shall be removed completely. Excess wood chips from stump grinding should be removed and the cavity void backfilled with topsoil at ground level. The topsoil placed in the cavity should be prepared, compacted, and fine graded suitable for replanting. Any drainage component, irrigation equipment item, or construction feature that was damaged by the tree removal process shall be repaired or replaced.

Tree Planting
Planting includes the tree, stakes, V.I.T. twist braces, and complete installation and watering at the time of installation. Contractor will guarantee the quality of the tree stack and the workmanship for a period of no less than 3 months.

Planting pit shall be dug twice the width and the same depth of the root ball. Before placing the tree in the planting pit, the contractor shall examine the root ball for injured roots and the canopy for broken branches. Depth shall be until sandy soil is reached or a minimum of 4’. Damaged roots should be cleanly cut off at a point just in front of the break. Broken branches should be cut out of the canopy making sure that the branch collar is not damaged.

The tree shall be placed in the planting pit with its original growing level at the same height of the surrounding finish grade. In grass-covered areas, the top of the root ball shall be level or slightly higher than the surrounding soil. In a concrete tree well, the root ball shall be 3 inches below the level of the finished surface of concrete.

All trees shall be staked with three (3) wooded lodge poles and two V.I.T. twist braces per pole.

Minimum size of lodge poles should be ten (10’) feet long, with a one and a half (1 ½”) inch diameter. Stakes shall not penetrate root ball and shall be driven into the ground approximately twenty-four to thirty (24” to 30”) inches below grade.

In some cases, root barriers may be required. The City will make the determination. Should a root barrier be required, the contractor will install a mechanical barrier that redirects root growth downward, eliminating the surface rooting that damages hardscapes and creates hazards.

All trees shall be of good nursery stock that adheres to the City of Lancaster approved planting list.

Trees shall be free from pests, disease, and structural defects.

Emergency Response
The Contractor shall be required to provide emergency on call response for damaged trees as a result of storms, high winds, or other reasons. Emergency calls may occur at any given time. The Contractor will be provided the location and the work to be done at each location via telephone from a City authorized representative. Emergency work crew shall be on site within one (1) hour of the initial telephone call.

Contractor shall be required to provide a twenty-four (24) hour emergency phone number or the names of at least ten (10) contact individuals upon award of the contract. Should the contract persons or their numbers change during the contract, those changes shall be submitted to the City withing two (2) working days.

Contractor shall be required to provide all necessary traffic control during the emergency work.

Should the work involve any high voltage power lines or any utility lines the Contractor shall be required to notify the responsible utility company.

Work performed under the emergency provision of this contract may be paid for on a crew hour basis. This shall include all labor, tools, equipment, disposal fees, and all necessary materials.

Operational Guidelines
1) The Contractor shall always maintain coordination with specific Project Managers. Either party may request and be granted a conference upon request within two (2) working days of the request.
2) No storage or service of equipment shall take place on City Property. 3) All green waste generated from this contract shall be recycled. All green waste generated shall be recycled in compliance with City and State regulations.

Performance Standards
1) The City reserves the right to audit the performance of the Contractor and operators of equipment at any time.
2) The City's Project Manager or approved City personnel may perform inspections of City sites upon receipt of notification that service has been completed. Performance shall be measured against the specifications contained herein to ensure City standards for quality are met.

Quality standards shall be at the discretion of the Project Manager.

Equipment
1) The Contractor shall furnish equipment of a type and quantity to perform the work satisfactory. If, in the opinion of the Project Manager, the Contractor has insufficient equipment on the job to satisfactorily complete the work within the required time, the Contractor shall immediately provide additional equipment as directed by the Project Manager.
2) The City reserves the right to inspect all equipment before it is placed in or while it is in service. If at any time, the Project Manager determines that any equipment is deficient in any way, the Contractor shall remove the equipment from service immediately, and the equipment shall remain out of service until the deficiency is corrected to the satisfaction of the Project manager. Inspection and approval of the Contractor's equipment by the Project Manager shall not relieve the Contractor of responsibility or liability for injury to persons or damage to property caused by the operation of the Contractor's equipment. 3) As a minimum, all equipment operated on a roadway shall be legally equipped and marked.

Contractor is responsible for determining legal requirements.

Damages
All damage incurred to existing facilities by the Contractor's operation shall be repaired or replaced at the Contractor's expense.
1) Irrigation system damage such as damage to sprinkler heads, valves, valve boxes, controllers, and so on, shall be repaired or replaced within one watering cycle. 2) All damage to shrubs, trees, turf, or groundcover shall be repaired or replaced within five (5) working days.
3) Minor damage to shrubbery may be corrected by appropriate pruning. Major damage shall be corrected by removal and replacement of the damaged shrub. The assessment of the damage will be at the discretion of the City.
4) All damage caused to components of the sites such as pumps, pump houses, doors, drainage structures, walkways, fence, light fixtures, and so on, from accidents or cumulative effects of incidents caused by the Contractor's staff shall be immediately corrected at the Contractor's expense.
5) Should the Contractor fail to provide for repairs or replacements from damages within the aforementioned time specifications, the City may undertake repairs or replacements on its own and subtract costs incurred from the monthly payment.

Damage by Others
The Contractor shall provide the City with an accident damage report including labor costs, equipment costs, and material costs whenever there are damages due to acts of God, vandalism, vehicular accidents, or whenever any damage occurs in areas maintained under this contract.

Communication
The Contractor's facility and the lead person shall be equipped with a two-way radio or cell phone for dispatching purposes, answering emergency calls, and to communicate with the City during the workday. One (1) person shall speak fluent English on each crew.

GPS Tree Inventory Scope of Work
The City shall provide the most up-to-date GPS inventory data to the Contractor upon award of contract. City will pay for and contract “Arbor Pro” as its GPS inventory and data collection service.

The City, at its expense, will maintain a yearly subscription to Arbor Pro. City and Contractor will use Arbor Pro for work orders pertaining to tree trimming services. The city will require the contractor to update Arbor Pro daily, so that the most accurate tree information is available when needed. Contractors will be expected to have general knowledge of Arbor Pro or the ability to get the necessary training to accurately utilize the tree management system. Smart device for field record keeping will be supplied by Contractor. Attributes to be updated by Contractor may include, but not limited to:
• Tree Number
• City District/Grid/Parks/Open Spaces
• Street
• Location by Address
• Location by GIS
• Species by Botanical Name and Common Name
• Tree Diameter
• Tree Height
• Tree condition
• Tree Dollar Value
• Recommended Maintenance
• Existing Overhead Utilities
• Parkway Size
• Parkway Type
• Sidewalk Damage
Lancaster National Soccer Center (LNSC) Various Type Dead Tree Removal • Complete removal of dead trees from the following areas:
o LNSC FIFA Fields
o LNSC East Fields
o LNSC West Fields
Lancaster National Soccer Center (LNSC) Dead Willow Removal • Complete removal of dead Willow trees from the following areas:
o LNSC FIFA Fields
o LNSC East Fields
o LNSC West Fields
Exhibit “B”

TERM AND PAYMENT
Term. No change from original Agreement executed on September 1, 2024.

Payment. The City of Lancaster shall reimburse the CONTRACTOR for the actual costs, including labor costs and employee benefits incurred by the CONTRACTOR in performance of the work, in an amount not to exceed the rates identified herein. Actual costs shall not exceed the estimated wage rates and other costs as set forth in this Agreement. Source documentation supporting billed costs must be submitted with the invoice. CONTRACTOR shall provide a cost breakdown with hourly rates for each office and field function in the event the additional work is required beyond the not to exceed fee specified above. Any additional work will require a separate Authorization for CONTRACTOR Services signed by both parties.

The total compensation to be paid by OWNER to CONTRACTOR for all work and services described is not to exceed $437,922.09 for Year Two (FY 25/26). Year three and two optional one-year extensions remain approved as is with an annual maximum of 5% CPI increase on the base contract amount.

FY 24/25 Base Contract: $286,796
FY 25/26 Base Contract with maximum 5% CPI: $301,135.8
FY 25/26 One-Time Funding for Additional Work Added w/Amendment: $143,625.60 (includes 5% contingency)
FY 25/26 NTE Amount: $444,761.40
FY 26/27 Base Contract with maximum 5% CPI: $316,192.59 Optional Year One Extension FY 27/28 with maximum 5% CPI increase: $332,002.22 Optional Year Two Extension FY 28/29 with maximum 5% CPI increase: $348,602.33 CONTRACTOR shall not be reimbursed for actual travel expenses incurred in the performance of the work.

AGREEMENT FOR CITYWIDE TREE TRIMMING SERVICES
THIS AGREEMENT FOR CITYWIDE TREE TRIMMING SERVICES (this “AGREEMENT”) is made and entered into this 1st day of September 2024 by and between the CITY OF LANCASTER, a municipal corporation and charter city (the “OWNER”), and TIP TOP ARBORISTS, INC. (the “CONTRACTOR”).

RECITALS
WHEREAS, OWNER desires to engage CONTRACTOR to perform certain services, as provided herein, identified as:

RFP 827-24- CITYWIDE TREE TRIMMING SERVICES
WHEREAS, the principal members of CONTRACTOR are qualified and duly registered/licensed under the laws of the State of California, and CONTRACTOR desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:

1. Parties.

The parties to this AGREEMENT are:

OWNER: City of Lancaster.

CONTRACTOR: Tip Top Arborists, Inc

2. Notices. All written notices required by or related to this AGREEMENT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this AGREEMENT shall refuse to accept such mail; parties to this AGREEMENT shall promptly inform the other party of any changes of address. All notices required by this AGREEMENT are effective on the day of receipt, unless otherwise indicated herein.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 OWNERS Directors of Community Development
& PARCS
City of Lancaster
44933 North Fern Avenue
Lancaster, California 93534
CONTRACTOR James Lewandowski, President/CEO
Tip Top Arborists, Inc.

P.O. Box 2107
Lancaster, California 93539

3. Successors and Assigns. The terms hereof shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however, that no party hereto shall assign any of the benefits and burdens hereunder, whether voluntarily or by operation of law, without prior written consent of the other party, and any such assignments without said consent shall be void.

4. Incorporation by Reference. The OWNER’S RFP 827-24 and the CONTRACTOR’S Proposal is hereby incorporated in and made a part of this AGREEMENT.

CONTRACTOR agrees to comply with all of the requirements set forth therein.

5. Precedence of AGREEMENT Documents. If there is a conflict between AGREEMENT documents, the document highest in precedence shall control. The precedence shall be:

First: This AGREEMENT
Second: The OWNER’S RFP 827-24, all attachments, and all addenda Third: The CONTRACTOR’S Proposal

6. Description of Work. OWNER hereby engages CONTRACTOR, and CONTRACTOR accepts such engagement, to perform the maintenance services set forth in the “Scope of Services” attached hereto as Exhibit “A”. CONTRACTOR shall perform and complete, in a manner satisfactory to OWNER, all work and services set forth in the Scope of Services. The Community Development/PARCS Director or his or her designee shall have the right to review and inspect the work during its performance at such times as may be specified Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 by the Community Development/PARCS Director, or his or her designee.

7. Obligations of the OWNER.

A. The total compensation to be paid by OWNER to CONTRACTOR for all work and services described in the Scope of Services shall be paid at the rates included in the schedule of pricing, billed per the quantity of work actually completed. CONTRACTOR’S fees and charges for the work and services performed shall in no event exceed those set forth in Exhibit “B” attached hereto and made a part hereof. CONTRACTOR must request a CPI increase (not to increase more than 5%,) for the upcoming year, if option to renew is exercised, by July 1 prior to contract renewal.

8. Obligations of the CONTRACTOR.

A. CONTRACTOR shall perform as required by this AGREEMENT.

CONTRACTOR also warrants on behalf of itself, and all subcontractors engaged for the performance of this AGREEMENT.

B. CONTRACTOR shall be responsible for payment of all employee’s and subcontractor's wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.

9. Payment of Prevailing Wage.

A. The State of California, Department of Industrial Relations, has ascertained the general prevailing rate of wages and employer payments for health and welfare, vacation, pension, and similar purposes applicable to the work to be done. These rates shall be the minimum wage rates for this project. These rates are on file with the OWNER and copies will be made available to any interested party upon request.

Attention is directed to the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and Section 1777.6 of the Labor Code concerning the employment of apprentices by the CONTRACTOR or any subcontractor under him.

Section 1777.5, as amended, requires the CONTRACTOR or subcontractor employing tradesmen in any apprentice able occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except:

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 (A) When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15% in the 90 days prior to the request for certificate; or (B) When the number of apprentices in training in the area exceeds a ratio of one to five; or
(C) When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally; or (D) When the CONTRACTOR provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen.

The CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprentice able trade on such contracts and if other Contractors on the public works site are making such contributions.

The CONTRACTOR and any subcontractor under them shall comply with the requirements of Section 1777.5 and Section 1777.6 in the employment of apprentices.

Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.

B. The provisions of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of CONTRACTOR for personnel to perform any services under this AGREEMENT. OWNER shall have access to all documents, data and records of CONTRACTOR and its subcontractors for purposes of determining compliance with the Prevailing Wage provisions of this Section.

10. Audit. OWNER shall have the option of inspecting and/or auditing all records and other written materials used by CONTRACTOR in preparing its statements to OWNER as a condition precedent to any payment to CONTRACTOR.

11. Hold Harmless and Indemnification. CONTRACTOR agrees to indemnify and hold harmless the OWNER, its officers and employees, from and against any and all claims, losses, obligations, or liabilities whatsoever, including reasonable Attorney’s fees, incurred in or in any manner arising out of or related to CONTRACTOR’S negligent or willful wrongful acts, errors or omissions, or those of its employees or agents. CONTRACTOR agrees Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 to defend OWNER, its officers and employees, from and against any and all claims arising from any alleged negligent or wrongful acts, errors or omissions on the part of CONTRACTOR or on the part of its employees.

12. Amendments. Any amendment, modification, or variation from the terms of this AGREEMENT shall be in writing and shall be effective only upon mutual written approval by the Community Development or PARCS Director and CONTRACTOR.

13. Non-Discrimination and Equal Employment Opportunity.

A. In the performance of this AGREEMENT, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, national origin, physical or mental disability or age.

CONTRACTOR will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, physical or mental disability or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.

14. Termination for Convenience. The OWNER may terminate this AGREEMENT at any time without cause by giving fifteen (15) days written notice to CONTRACTOR of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of OWNER, become the OWNER's property. If this AGREEMENT is terminated by OWNER as provided herein, CONTRACTOR will be paid a total amount equal to its costs as of the termination date, plus ten percent (10%) of that amount for profit. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this AGREEMENT.

15. Termination for Cause.

A. The governing board of the OWNER may, by written notice to CONTRACTOR, terminate the whole or any part of this AGREEMENT in any of the following circumstances:
(1) If CONTRACTOR fails to perform the services required by this Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 AGREEMENT within the time specified herein or any authorized extension thereof; or (2) If CONTRACTOR fails to perform the services called for by this AGREEMENT or so fails to make progress as to endanger performance of this AGREEMENT in accordance with its terms, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period that OWNER may authorize in writing) after receipt of notice from OWNER specifying such failure.

B. In the event OWNER terminates this AGREEMENT in whole or in part as provided above in paragraph A of this Section, OWNER may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

C. If this AGREEMENT is terminated as provided above in paragraph A, OWNER may require CONTRACTOR to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, etc., prepared by CONTRACTOR. Upon such termination, CONTRACTOR shall be paid an amount equal to the contract amount, less the cost of hiring another CONTRACTOR to complete CONTRACTOR's services. In the event no new CONTRACTOR is employed, CONTRACTOR shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to completed work and work in progress, complete and incomplete drawings, and other documents whether delivered to OWNER or in possession of CONTRACTOR, and authorized reimbursement expenses.

D. If, after notice of termination of the AGREEMENT under the provisions of this Section, it is determined, for any reason, that CONTRACTOR was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 14.

16. Independent Contractor. CONTRACTOR is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of the OWNER. It is expressly understood between the parties to this AGREEMENT that no employee/employer relationship is intended; CONTRACTOR is an independent contractor.

17. Insurance.

A. The CONTRACTOR, at its expense, shall maintain in effect at all times during the performance of work under this AGREEMENT not less than the following coverage and limits of insurance, which shall be maintained with insurers listed "A-, VIII" or better in the Best's Key Rating Guide and that are admitted insurers in the State of California:

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Commercial General Liability
Each Occurrence $2,000,000
Per Project General Aggregate $5,000,000
Including Products/Completed Operations
Including Contractual Liability/Independent Contractors Including Broad Form Property Damage
Commercial Automobile Liability
Combined Single Limit per Accident for
Bodily Injury and Property Damage $5,000,000
Workers Compensation
As Required by the State of California Statutory
Limits
Employer’s Liability
Each Accident $1,000,000
Bodily Injury by Disease $1,000,000
Each Employee $1,000,000
B. Insurance shall be at least as broad as ISO form CG2010 11/85 or CG2010 10/01 and CG2037 10/01 covering Commercial General Liability. Commercial Automobile coverage shall be at least as broad as ISO form CA 00 01.

C. The CONTRACTOR’s insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insured’s liability.

D. A Waiver of Subrogation must be provided on behalf of the Certificate Holder for the Workers Compensation/Employers Liability policies and a copy of the endorsement must accompany the certificate.

E. Any deductibles or self-insurance retentions must be declared and approved by the OWNER. At the option of the OWNER, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the OWNER insured entities or the insurer shall procure a bond guaranteeing payment of losses and related investigations, Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 claim administration and defense expenses.

F. All insurance shall be primary and non-contributory as respects the OWNER insured entities. Any insurance or self-insurance maintained by the OWNER insured entities shall be in excess of the CONTRACTOR’S insurance and shall not contribute with it.

G. The coverage provided under this contract shall not contain any special limitations on the scope of protection afforded to the OWNER insured entities.

H. Insurance provided and maintained by CONTRACTOR must be placed with insurers with a rating of A-, VIII or better by Best’s Key Rating Guide, latest edition, and that are admitted insurers in the State of California.

I. Insurance written on a “claims made” basis must be renewed for a period of five (5) years after this contract expires or is terminated. Such insurance must have the same coverage and limits as the policy that was in effect during the term of this contract and will cover CONTRACTOR for all claims made by the OWNER insured entities arising out of any acts or omissions of CONTRACTOR or its officers, employees, or agents during the time this AGREEMENT was in effect.

J. CONTRACTOR shall furnish the OWNER with Certificates of Insurance and with original endorsements effecting coverage required by this contract. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the OWNER before work commences. The OWNER reserves the right to require complete, certified copies of all required insurance policies at any time.

K. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the OWNER insured entities.

L. Certificates of Insurance must be deposited with the OWNER for all coverage required by this contract. Certificates shall meet the following requirements:
(1) Show that the insurance policy has been endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after 30 days prior written notice (10 days written notice for non- payment) by Certified Mail, return receipt requested to the OWNER.
(2) List in the “Descriptions of
Operations/Locations/Vehicles/Special Items” section:

RFP No. 827-24 – CITYWIDE TREE TRIMMING

SERVICES
Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 The City of Lancaster, its elected officials, officers, employees and volunteers are included as additional covered parties, but only insofar as the operations under this contract are concerned.
(3) List in the “Certificate Holder” section:

The City of Lancaster, 44933 Fern Avenue, Lancaster, California 93534. (4) List in the “Cancellation” section:

Should any of the above- d e s c r i b e d policies be canceled before the expiration date thereof, the issuing company will mail 30 written notice (10 days written notice for non-payment) to the Certificate Holders named to the left.

M. CONTRACTOR shall include all subcontractors as an insured under its policies or shall furnish separate certificates and endorsements for each subcontractor.

Subcontractors are subject to the same insurance requirements as the CONTRACTOR.

N. The coverage shall contain no special limitations on the scope of protection afforded to the insured entities. The CONTRACTOR’S insurance coverage shall be primary insurance as respects the OWNER’S insured entities.

18. Commencement and Completion of Work. The execution of this AGREEMENT by the parties does not constitute an authorization to proceed. The services of CONTRACTOR shall commence when the OWNER, acting by and through its Community development/PARCS Director or his or her designee, has issued the notice to proceed.

CONTRACTOR shall have no claim for compensation for any services or work which has not been authorized by the OWNER'S notice to proceed.

19. Data Provided to CONTRACTOR. OWNER shall provide to CONTRACTOR, without charge, all data, including reports, records, maps and other information, now in the OWNER's possession which may facilitate the timely performance of the work described in the Scope of Services.

20. CONTRACTOR's Warranties and Representations. CONTRACTOR warrants and represents to OWNER as follows:

A. CONTRACTOR has not employed or retained any person or entity, other than a bona fide employee working exclusively for CONTRACTOR, to solicit or obtain this AGREEMENT.

B. CONTRACTOR has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for CONTRACTOR, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the execution of Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 this AGREEMENT. Upon any breach or violation of this warranty, OWNER shall have the right, in its sole discretion, to terminate this AGREEMENT without further liability, or, in the alternative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission, percentage or gift.

C. CONTRACTOR has no knowledge that any officer or employee of the OWNER has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of the CONTRACTOR, and that if any such interest comes to the knowledge of CONTRACTOR at any time, a complete written disclosure of such interest will be made to OWNER, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.

D. Upon the execution of this AGREEMENT, CONTRACTOR has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this AGREEMENT, nor shall any such interest be acquired during the term of this AGREEMENT.

21. Resolution of Disputes.

A. Disputes regarding the interpretation or application of any provisions of this AGREEMENT shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties.

B. If the parties cannot resolve the dispute through good faith negotiations, either party may give Notice of Dispute to the other party. The Notice of Dispute shall state the nature of the dispute and the corrective action necessary to remedy the dispute.

After Notice of Dispute, the parties shall first attempt to resolve any disputes by mediation. The parties shall agree on a single mediator. Mediation shall be conducted in Lancaster, California.

Each party shall pay its own attorneys’ fees and the costs of mediation shall be split equally between the parties.

If the dispute has not been resolved by mediation within 45 days after Notice of Dispute, or the parties are unable to agree to a mediator, within 15 days after Notice of Dispute, then, the dispute may, upon agreement of the parties be resolved by binding arbitration.

C. If any action at law or in equity is brought to enforce or interpret any provisions of this AGREEMENT, the prevailing party in such action shall be entitled to reasonable attorney's fees, cost and necessary disbursements, in addition to such other relief as may be sought and awarded.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930

22. Exhibits.

The following exhibits to which reference is made in this AGREEMENT are deemed incorporated herein in their entirety:

Exhibit "A" Scope of Services
Exhibit “B” Term & Payment Clause

23. Governing Law.

This AGREEMENT shall be governed by the laws of the State of California.

24. Effective Date.

This AGREEMENT shall become effective as of the date set forth below on which the last of the parties, whether OWNER or CONTRACTOR, executes this AGREEMENT.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Exhibit A
Scope of Work
Tree Trimming Services
The Tree Trimming Contractor (hereinafter called the "Contractor") will recognize and perform in accordance with all stated intents, specifications, and stipulations contained or reference herein. Each bidder will be responsible for researching the existing conditions and matters that affect the cost or performance of the services.

Contractor will be expected to be available for daily trims during the contract year.

The Contractor will maintain such appearance to the satisfaction of the City. Any discrepancies in the understanding of this clause will be resolved in a manner as determined by the City of Lancaster.

The basic daily hours of maintenance service shall be from 7:00 a.m. to 4:30 p.m., Monday through Friday. No maintenance functions that generate excessive noise shall be commenced before 8:00 a.m.

Any work performed on parkways and medians, or where traffic control isrequired,shall not commence before 9:00 a.m., and shall terminate no later than 3:00 p.m. The Contractor shall provide adequate staffing and any necessary traffic control permits to perform the required services.

All contractors' employees shall wear similar uniforms showing the first name of the employee and the name of the company. High visibility vests and/or shirtsshall always be worn. If the City feels that improper clothing is being worn, the supervisor will be instructed to make the necessary changes.

All vehicles used by the contractor shall have the company name visible on the vehicle. The logo shall be consistent on all vehicles. Vehiclesshould be clean, properly maintained, and present an appropriate image to the public.

Tree Maintenance
All tree pruning shall comply with good arboriculture practices for the species of tree being trimmed and shall follow ANSI A300 standards. T h e C o n t r a c t o r s h a l l a l s o m e e t t h e r e q u i r e m e n t s o f t h e Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 A m e r i c a n N a t i o n a l S t a n d a r d s , Z 1 3 3 - 1 - 2 0 0 6 , e n t i t l e d “ S a f e t y R e q u i r e m e n t s f o r A r b o r i c u l t u r a l O p e r a t i o n . ” p u b l i s h e d b y t h e A m e r i c a n N a t i o n a l S t a n d a r d I n s t i t u t e , I n c . , 1 4 3 0 B r o a d w a y , N e w Y o r k , 1 0 0 1 8 . The City shall determine if the contractor has met all pruning requirements and payment shall not be made for pruning that is not in accordance with the above standards. The Contractor shall be deemed in contract default if they consistently fail to comply with the standards.
.

Tree Removal
Any tree with half (1/2) or more of its total foliage mass dead or dying should be brought to the attention of the City and removed as directed. Careful analysis should be made of site or maintenance conditions which caused or contributed to the tree's decline. Any detrimental site condition that can be corrected should be accomplished prior to installing any replacement tree.
1) Tree Removal Requirements: Trees should be removed in a safe manner and stumps should be ground to a minimum of eighteen inches (18") below finish grade, unless the tree is being replaced, in which case stamp shall be removed completely. Excess wood chips from stump grinding should be removed and the cavity void backfilled with topsoil at ground level. The topsoil placed in the cavity should be prepared, compacted, and fine graded suitable for replanting. Any drainage component, irrigation equipment item, or construction feature that was damaged by the tree removal process shall be repaired or replaced.

Depth shall be until sandy soil is reached or a minimum of 4’. Damaged roots should be cleanly cut off at a point just in front of the break. Broken branches should be cut out of the canopy making sure that the branch collar is not damaged.

All trees shall be staked with three (3) wooded lodge poles and two V.I.T. twist braces per pole. Minimum size of lodge poles should be ten (10’) feet long, with a one and a half (1 ½”) inch diameter. Stakes shall not penetrate root ball and shall be driven into the ground approximately twenty-four to thirty (24” to 30”) inches below grade.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 All trees shall be of good nursery stock that adheres to the City of Lancaster approved planting list. Trees shall be free from pests, disease, and structural defects.

Emergency work crew shall be on site within one (1) hour of the initial telephone call.

Contractor shall be required to provide all necessary traffic control during the emergency work. Should the work involve any high voltage power lines or any utility lines the Contractor shall be required to notify the responsible utility company.

Work performed under the emergency provision of this contract may be paid for on a crew hour basis. This shall include all labor, tools, equipment, disposal fees, and all necessary materials.

Operational Guidelines
1) The Contractor shall always maintain coordination with specific Project Managers. Either party may request and be granted a conference upon request within two (2) working days of the request. 2) No storage or service of equipment shall take place on City Property. 3) All green waste generated from this contract shall be recycled. All green waste generated shall be recycled in compliance with City and State regulations.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 2) The. City reserves the right to inspect all equipment before it is placed in or while it is in service. If at any time, the Project Manager determines that any equipment is deficient in any way, the Contractor shall remove the equipment from service immediately, and the equipment shall remain out of service until the deficiency is corrected to the satisfaction of the Project manager.

Inspection and approval of the Contractor's equipment by the Project Manager shall not relieve the Contractor of responsibility or liability for injury to persons or damage to property caused by the operation of the Contractor's equipment.
3) As a minimum, all equipment operated on a roadway shall be legally equipped and marked.

Contractor is responsible for determining legal requirements.

Damages
All damage incurred to existing facilities by the Contractor's operation shall be repaired or replaced at the Contractor's expense.

I) Irrigation system damage such as damage to sprinkler heads, valves, valve boxes, controllers, and so on, shall be repaired or replaced within one watering cycle. 2) All damage to shrubs, trees, turf, or groundcover shall be repaired or replaced within five (5) working days.
3) Minor damage to shrubbery may be corrected by appropriate pruning. Major damage shall be corrected by removal and replacement of the damaged shrub. The assessment of the damage will be at the discretion of the City.
4) All damage caused to components of the sites such as pumps, pump houses, doors, drainage structures, walkways, fence, light fixtures, and so on, from accidents or cumulative effects of incidents caused by the Contractor's staff shall be immediately corrected at the Contractor's expense.
5) Should the Contractor fail to provide for repairs or replacements from damages within the aforementioned time specifications, the City may undertake repairs or replacements on its own and subtract costs incurred from the monthly payment.

Damage by Others
The Contractor shall provide the City with an accident damage report including labor costs, equipment costs, andmaterial costs whenever there are damages due to acts of God, vandalism, vehicular accidents, or whenever any damage occurs in areas maintained under this contract.

GPS Tree Inventory Scope of Work
The City shall provide the most up-to-date GPS inventory data to the Contractor upon award of contract. City Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 will pay for and contract “Arbor Pro” as its GPS inventory and data collection service. The City, at its expense, will maintain a yearly subscription to Arbor Pro. City and Contractor will use Arbor Pro for work orders pertaining to tree trimming services. The city will require the contractor to update Arbor Pro daily, so that the most accurate tree information is available when needed. Contractors will be expected to have general knowledge of Arbor Pro or the ability to get the necessary training to accurately utilize the tree management system. Smart device for field record keeping will be supplied by Contractor. Attributes to be updated by Contractor may include, but not limited to:
 Tree Number
 City District/Grid/Parks/Open Spaces
 Street
 Location by Address
 Location by GIS
 Species by Botanical Name and Common Name
 Tree Diameter
 Tree Height
 Tree condition
 Tree Dollar Value
 Recommended Maintenance
 Existing Overhead Utilities
 Parkway Size
 Parkway Type
 Sidewalk Damage
Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 EXHIBIT “B”

TERM AND PAYMENT
Term. This Agreement shall become effective and shall be in full force and effect upon the execution of the Agreement by the City and the contractor. This Agreement shall continue in full force and effect for a period of thirty four (34) months, with two additional one (1) year renewal options from the effective date of the Agreement (“the term”), unless the Agreement is sooner terminated in accordance with the Terms and Conditions in the Agreement; provide, however, that the City and the CONTRACTOR may mutually agree in writing to extend the Term of this Agreement.

The total compensation to be paid by OWNER to CONTRACTOR for all work and services described is not to exceed $277,425 for Year One (FY24/25) and additional years will have the option for up to a 5% CPI increase on the prior year’s not to exceed amount.

CONTRACTOR shall not be reimbursed for actual travel expenses incurred in the performance of the work.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 RATES

Service Requested Cost Per Tree
Cost Per Tree
Section
Trims $ 116.00 $ 98.00
Line Clearing $ 98.00 $ 88.00
Right of Way Clearing $ 85.00 $ 80.00
Removal DBH < 12” $ 485.00 $ 385.87
Removal DBH 13”-24” $ 825.00 $ 725.00
Removal DBH > 24” $ 1,100.00 $ 985.00
Planting 15 gallon $ 285.00 $ 231.52
Planting 24” Box $ 425.00 $ 358.31
Planting 36” Box $ 975.00 $ 882.00
Stump Grind Hourly Rate $ 121.27 $ 121.27
Emergency Removal < 12” Each Tree $ 525.00 $ 400.00
Emergency Removal 13” – 24” Each Tree $ 875.00 $ 800.00 Emergency Removal > 24” Each Tree $ 1,350.00 $ 1,100.00 Emergency Tree Work: Per Hour Charge
*Response Includes 1 Aerial Lift Boom Truck w/Chipper
and 3-man crew (4 Hour minimum)
$ 385.00 $ 385.00
Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed and attested by their respective officers thereunto duly authorized.

CITY OF LANCASTER

LANCASTER, CALIFORNIA
By:

Trolis Niebla, City Manager
Date:

TIP TOP ARBORISTS
By:

James Lewandowski, President/CEO
Date:

ATTEST:

Andrea Alexander, City Clerk
APPROVED AS TO FORM:

Allison E Burns, City Attorney
CONTRACT SUBMISSION APPROVAL:

Patti Garibay, Community Development Assistant Director Sonya Patterson, Parks, Arts, Recreation, and Community Services Director Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 August 28, 2024 | 8:45:51 PM EDT
September 6, 2024 | 3:50:59 PM PDT

STAFF REPORT
City of Lancaster
CC 13
8/27/2024
TN
Date: August 27, 2024
To: Mayor Parris and City Council Members
From: Sonya Patterson, Director – PARCS
Patti Garibay, Assistant Director- Community Development Jason Palumbo, Assistant Manager – Community Development Gary Jones, Assistant Manager- PARCS
Subject: Award Contract for Request for Proposal 827-24 Tree Trimming Services to Tip Top Arborists, Inc.

Recommendation:

1. Award contract for Request for Proposal (RFP) 827-24 Tree Trimming Services to Tip Top Arborists, Inc. in an amount not to exceed $286,796 for tree trimming services for contract year one (September 1, 2024-June 30, 2025) and up to a maximum 5% Consumer Price Index (CPI) increase for the second and third contract years. The contract also provides two optional one-year extensions.

2. Find that this item is not a project under the California Environmental Quality Act.

3. Authorize the City Manager, or his designee, to sign all documents.

G.C. Section 84308: No
Fiscal Impact:
$286,796 for the first year of the contract; funding sources include the General Fund, Landscape Maintenance District, and Lancaster Lighting Maintenance District. Funding breakdown follows.  421-26000-5755- Landscape Maintenance District $98,398  422-26000-5755- Lighting Maintenance District $98,398  101-63000-5755- Parks Maintenance $90,000
Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Additional years (contract years 2-3 and the two optional one-year extensions) will be budgeted for during the annual budget process and will include up to a 5% CPI increase on the prior year’s not to exceed amount.

Background:

The City of Lancaster with vendor support maintains an Urban Forest consisting of over 20,000 trees. Services covered through this contract include trimming, planting, and removal of trees located in the City’s easement/right-of-way, on main thoroughfares, within parks, and in maintenance districts throughout the City.

RFP (827-24) was issued on May 1, 2024, bids were received from five (5) companies. A committee comprised of staff from the Community Development and PARCS departments reviewed the bid submittals. Submittals were measured based on five (5) pre-identified criteria which included qualifications and experience, cost to provide services, completeness of proposal, references, and local preference. Based on these five (5) weighted criteria, Tip Top Arborists, Inc. was chosen to be one of two contractors who could provide the best service to the City.

JP/gj/sg
Attachment:

RFP 827-24 Tree Trimming Services Agreement _Tip Top Arborists Inc. - 2024 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE LIMITS (MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY LOC JECT PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH- STATUTE ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
12/29/2023
License # 0757776
(805) 361-1018 (805) 832-6581
11150
Tip Top Arborists, Inc. dba The New Tip Top Arborists
Tamra Moussette
44107 North Yucca Ave
Lancaster, CA 93534
10713
A 1,000,000
X ZAGLB9256001 1/1/2024 1/1/2025 300,000
10,000
1,000,000
2,000,000
2,000,000
A 1,000,000
X ZACAT9290001 1/1/2024 1/1/2025
B 5,000,000
GXL000174501 1/1/2024 1/1/2025 5,000,000
A
X ZAWCI9995301 1/1/2024 1/1/2025 1,000,000
1,000,000
1,000,000
The City of Lancaster, its elected officials, officers, employees, and volunteers are included as Additional Insureds under the General Liability and Auto Liability policies, additional insured coverage applies when required by written contract per the attached forms #CG 20 10 04 13, CG 20 37 04 13 & 00 CA0070 00 10 13.

This insurance is considered Primary and Non-Contributory under the General Liability and Auto Liability policies per attached forms #CG 20 01 04 13 & CA 04 49 11 16.

Waiver of Subrogation applies under the Workers Compensation policy per attached form #WC 04 03 06 (Ed. 04-84).

The City of Lancaster
Development Services
Capital Engineering Division
44933 Fern Ave.

Lancaster, CA 93534
NEWTIPT-01 YESQUIVEL
HUB International Insurance Services Inc.

PO Box 3310
Santa Barbara, CA 93130-3310
Saengdao Vongpanya
[email protected]
Arch Insurance Company
Third Coast Insurance Company
X
X
X
X
X X
X
X
Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Endorsement Number:

Policy Number: ZACAT9290001
Named Insured: TIP TOP ARBORISTS, INC. DBA THE NEW TIP ARBORISTS This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 1/1/2024
00 CA0070 00 10 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM

SCHEDULE
Name of Person(s) or Organization(s):

AS AGREED PER WRITTEN CONTRACT OR WRITTEN

AGREEMENT
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

Under Covered Autos Liability Coverage, the Who is An Insured provision is amended to include as an insured the person(s) or organization(s) named in the Schedule above, but only with respect to their legal liability for your acts or omissions or acts or omissions of any person for whom Covered Auto Liability Coverage is afforded under this policy.

All other terms and conditions of this Policy remain unchanged.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930

COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

CA 04 49 11 16 © Insurance Services Office, Inc., 2016 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

A. The following is added to the Other Insurance
Condition in the Business Auto Coverage Form
and the Other Insurance Primary And Excess
Insurance Provisions in the Motor Carrier
Coverage Form and supersedes any provision to
the contrary:

This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available to
an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

B. The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form and
supersedes any provision to the contrary:

This Coverage Form's Covered Autos Liability
Coverage and General Liability Coverages are
primary to and will not seek contribution from any
other insurance available to an "insured" under
your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE LIMITS (MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB

PRO- POLICY LOC JECT PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $
DED RETENTION $

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

This insurance is considered Primary and Non-Contributory under the General Liability and Auto Liability policies per attached forms #CG 20 01 04 13 & CA 04 49 11 16.

Waiver of Subrogation applies under the Workers Compensation policy per attached form #WC 04 03 06 (Ed. 04-84).

The City of Lancaster
Development Services
Capital Engineering Division
44933 Fern Ave.

Lancaster, CA 93534
NEWTIPT-01 YESQUIVEL
HUB International Insurance Services Inc.

Policy Number: ZACAT9290001
Named Insured: TIP TOP ARBORISTS, INC. DBA THE NEW TIP ARBORISTS This endorsement is effective on the inception date of this Policy unless otherwise stated herein:

Endorsement Effective Date: 1/1/2024
00 CA0070 00 10 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED DESIGNATED PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM

SCHEDULE
Name of Person(s) or Organization(s):

AS AGREED PER WRITTEN CONTRACT OR WRITTEN

AGREEMENT
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

All other terms and conditions of this Policy remain unchanged.

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930

COMMERCIAL AUTO
CA 04 49 11 16
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.

This Coverage Form's Covered Autos Liability
Coverage is primary to and will not seek
contribution from any other insurance available to
an "insured" under your policy provided that:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

B. The following is added to the Other Insurance
Condition in the Auto Dealers Coverage Form and
supersedes any provision to the contrary:

1. Such "insured" is a Named Insured under such
other insurance; and

2. You have agreed in writing in a contract or
agreement that this insurance would be
primary and would not seek contribution from
any other insurance available to such
"insured".

Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 Docusign Envelope ID: 06DE1006-1467-4022-8A9F-BCF664218930 4919-4743-9481v2/022283-0548

STAFF REPORT
City of Lancaster
PH 1
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: Patti Garibay, Director - Community Development
Nicole Jones, Senior Analyst – Community Development
Subject: Amendment to Lancaster Municipal Code Chapter 9.55 — Vacant Residential and Commercial Property Compliance Program
Recommendation:

Introduce Ordinance No. [XXXX], amending and restating Chapter 9.55 of the Lancaster Municipal Code to establish a unified Vacant Property Compliance Program that sets registration, monitoring, and maintenance standards for vacant commercial properties, clarifies existing residential provisions, and authorizes registration and monitoring charges to recover the City’s inspection, enforcement, and compliance costs.

G.C. Section 84308: No
Fiscal Impact:

No direct General Fund appropriation is required. Administrative and inspection costs will be recovered through the Registration and Monitoring Charges ranging from $250-$5,000. Charges and Administrative Citations are set by Council Approved Ordinance and may be modified by Council resolution.

Background:

Vacant properties—both residential and commercial—can negatively impact neighborhood stability, diminish property values, and create recurring public safety and code enforcement challenges. The City’s existing Vacant Property Ordinance (Chapter 9.55) currently provides a framework for managing unoccupied residential properties, but does not adequately address the growing number of commercial vacancies along key corridors such as Lancaster Boulevard, Avenue J, and Avenue I.

Unmonitored or poorly maintained commercial properties often attract vandalism, trespassing, illegal dumping, and blight, which require repeated City response. To address these impacts, 4919-4743-9481v2/022283-0548
staff conducted a review of comparable programs throughout Southern California—including those in Long Beach, Riverside, West Hollywood, and Pasadena—to identify best practices for balancing accountability, economic activation, and legal compliance.

The proposed amendment creates a unified compliance program that integrates commercial properties into Chapter 9.55 while maintaining the City’s existing residential provisions. The ordinance introduces several key elements:

1. Commercial Property Classifications:

Defines Stable, At-Risk, and Failed property conditions to align compliance requirements with observable site conditions. This tiered approach allows City staff to prioritize inspection and enforcement efforts while rewarding proactive property owners who maintain their sites.

2. Registration and Monitoring Charges:

Establishes administrative Registration and Monitoring Charges to recover the City’s costs for inspections, enforcement, and compliance monitoring. The program aligns with Government Code §66014 and the framework is built out to ensure full cost recovery.

3. Enhanced Maintenance and Security Standards:

Requires vacant commercial properties to maintain clear windows and façades, functioning lighting, landscape upkeep, prompt graffiti removal, and visible 24-hour contact signage. Plywood boarding is limited to temporary use; long-term security must use clear, shatter-resistant sheeting to maintain corridor aesthetics and safety.

4. Activation Incentives:

Provides an optional Activation Plan pathway for property owners to temporarily utilize vacant storefronts through displays, art installations, pop-ups, lighting treatments, or community installations in collaboration with churches/non-profit organizations that deter nuisance activity and enhance the streetscape. Properties with approved activation plans that remain violation-free for twelve (12) months are exempt from monitoring charges during that period.

5. Monitoring and Cost Recovery Section (§9.55.050):

Adds a new section authorizing the City to recover all inspection, monitoring, and enforcement costs through Council-established administrative charges. Unpaid charges may be collected as special assessments or liens, ensuring fiscal neutrality for the General Fund.

The combined framework ensures that vacant properties—whether residential or commercial— are responsibly managed, visually maintained, and fiscally accountable. The program is designed to prevent deterioration of commercial corridors, safeguard neighborhood character, and promote reinvestment while avoiding additional taxpayer burden.

Attachment:

Ordinance No. XXXX
4913-0760-6649v1/022283-0548
ORDINANCE NO. ____________

AN ORDINANCE OF CITY COUNCIL OF THE CITY OF

LANCASTER, CALIFORNIA, AMENDING AND RESTATING
CHAPTER 9.55 OF THE LANCASTER MUNICIPAL CODE

CONCERNING VACANT RESIDENTIAL AND COMMERCIAL

PROPERTY
WHEREAS, vacant commercial properties that are not actively maintained or secured can attract vandalism, trespass, graffiti, and other unlawful activity, creating public nuisances and hazards to health and safety; and
WHEREAS, the City incurs significant inspection, enforcement, and abatement costs responding to vacant commercial properties that are not adequately managed; and WHEREAS, the City Council desires to amend and restate Chapter 9.55 of the Lancaster Municipal Code to, in addition to existing requirements, establish a vacant commercial property registration program to (a) ensure accountability of property owners, (b) recover costs incurred by the City in monitoring and addressing vacant properties, and (c) encourage activation of storefronts and commercial corridors to support public safety and economic vitality.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY ORDAIN, AS FOLLOWS:

Section 1. The City Council of the City of Lancaster hereby finds and determines that the above recitals are true and correct.

Section 2. Chapter 9.55 (“Vacant Properties”) of the Lancaster Municipal Code is hereby amended and restated in its entirety to read as set forth in the Chapter 9.55 (“Vacant Property Compliance Program”) that is attached hereto as Exhibit “A” and incorporated herein.

Section 3. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is held for any reason to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

Section 4. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be published and posted pursuant to the provisions of law in that regard and this Ordinance shall take effect 30 days after adoption.

A-2
4913-0760-6649v1/022283-0548
I, Andrea Alexander, of the City of Lancaster, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading on the __________ day of ________________, 2025, and placed upon its second reading and adoption at a regular meeting of the City Council on the ____ day of ________________, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }

CERTIFICATION OF ORDINANCE

CITY COUNCIL
I, ________________________________, ___________________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Ordinance No. , for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
___________________________________
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EXHIBIT “A”
CHAPTER 9.55

VACANT PROPERTY COMPLIANCE PROGRAM
Sections:

9.55.010 Title.

9.55.020 Definitions.

9.55.030 Vacant Property Standards—Generally.

9.55.040 Violations, penalties, and performance bond.

9.55.050 Community safety and protection.

9.55.060 Vacant commercial property monitoring and cost recovery.

Section 9.55.010 Title.

This chapter shall be known as the City of Lancaster’s Vacant Property Compliance Program.

Section 9.55.020 Definitions.

If a word is not defined in this chapter or Chapter 1.04, or other provisions of the Lancaster Municipal Code, the most common dictionary definition is presumed to be correct:
“Activation Plan” means a City-approved interim use plan such as window displays, popup retail, art installations, lighting, or other measures that reduce the negative impact of vacancy on surrounding areas.
“Administrative Flexibility” means the City Manager or designee may adopt administrative guidelines to refine these thresholds over time based on:

1. Average code enforcement workload;

2. Frequency of police service calls; and

3. Program evaluation results.
“At-risk vacant property” or “at-risk property” shall mean a vacant property that exhibits one or more of the following characteristics:

1. The structure is maintained to a lesser degree than a stable property;

2. The property can be converted to residential use with minimal or minor repairs necessary;

3. There are no cracked or broken windows on the structures on the property;

4. Evidence of intrusion by trespassers on the property; A-2
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5. The property is beginning to fall into disrepair, which may include conditions such as, but not limited to, peeling paint, dead or dying groundcover, overgrown vegetation, or graffiti;

6. The owner is responsive to city requests but does not proactively and regularly monitor the property;

7. Two (2) to three (3) verified code violations (e.g., weeds, trash, faded signage, inoperable lighting);

8. Two (2) or more verified complaints related to maintenance, dumping, or trespass; or

9. Graffiti or debris not removed within 72 hours of notice. “Chief” shall mean the Chief of the Lancaster Police Department, or any other person designated by the City Manager.
“City Manager” shall mean the City Manager of the City of Lancaster. “Failed vacant property” or “failed property” shall mean a problematic property and/or property that has become a chronic nuisance or repeatedly violates City codes, requiring ongoing City intervention or enforcement. A property constitutes a failed vacant property if any of the following occur within a twelve (12)-month period:

1. Four (4) or more verified code violations, unresolved or repeated after enforcement;

2. Three (3) or more calls for law enforcement or code enforcement service related to trespass, vandalism, or unsafe conditions;

3. Building found unsecured, boarded, or vandalized more than twice in one year;

4. Abatement or clean-up performed by the City twice or more in one year;

5. Owner demonstrates a pattern of non-responsiveness or refusal to maintain the property;

6. Failure to register or pay required fees after formal notice;

7. The structure is unsafe to enter or occupy;

8. The structure or property poses significant health or safety risks, or significant disturbances to the community; or

9. Evidence of intrusion by trespassers on the property.

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“Groundcover” shall mean any low plant that conceals the bare ground and protects the topsoil from erosion or drought. Examples include, but are not limited to, grass, moss, thyme, and clover.
“Hardscape” shall mean any non-vegetative feature or manmade material that is incorporated into a landscape. Examples include, but are not limited to, pavers, stone, bricks, wood chips, and decomposed granite.
“Monitoring Charge” means a cost-recovery charge established by City Council resolution to offset the City’s administrative, inspection, and enforcement costs associated with monitoring vacant properties.
“Multi-family” shall mean the same as defined in Title 19 of this code. “Problematic vacant property” or “problematic property” shall mean a vacant property that exhibits any of the following characteristics:

1. The structure is not being maintained but the structure is not determined to be unsafe;

2. The property can be converted to residential use with some significant repairs;

3. Evidence of intrusion by trespassers on the property; or

4. Owner is unresponsive to city requests or does not proactively monitor the property.
“Registration Charge” means the amount required upon initial registration or annual renewal of a vacant property to recover administrative processing and verification costs. “Resident caretaker” shall mean an individual who:

1. Resides on the property;

2. Is responsible for ensuring the security, maintenance, and upkeep of the property; and

3. Is employed by or under contractual obligation by the owner of the property to provide these services and is not a tenant under Title 17 of this Code. “Sheeting material,” or “sheeting,” shall mean a minimum of one-quarter-inch thick clear or semi- clear shatter-proof polycarbonate material with strength capable of sustaining impact without breaking or shattering, absent excessive force. “Single-family dwelling” shall mean the same as defined in Title 19 of this code. Accessory dwelling units are included in this definition.
“Softscape” shall mean any live vegetation that is incorporated into landscaped areas.

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“Stable vacant property” or “stable property” shall mean a vacant property that exhibits all of the following characteristics:

1. The structure is well maintained and can easily be lived in or used for its intended use;

2. Little or no maintenance or repairs are necessary;

3. No more than one (1) minor code violation within the prior twelve (12) months, with timely correction;

4. Graffiti, if present, is removed within 48 hours of notice;

5. The property is well maintained and is not obviously vacant;

6. Building is secured against unauthorized entry and there is no evidence of intrusion by trespassers on the property; and

7. The owner is responsive to city requests and regularly monitors the property on a proactive basis.
“Substantially vacant” shall mean any property where fewer than twenty-five percent (25%) of the units are occupied.
“Vacant property” shall mean any property that is substantially vacant, unoccupied, or abandoned for more than forty-five (45) days for residential and for more than thirty (30) days for commercial, and where construction, pursuant to an active building permit, is not taking place or where an inspection by the Building and Safety Division, pursuant to an active building permit, has not been conducted within the previous ninety (90) days. Notwithstanding, vacant property shall not include a residential property where a resident caretaker resides on-site during the period that the property would otherwise be considered vacant property under this chapter.

Section 9.55.030 Vacant Property Standards—Generally.

A. Every person who owns, possesses or has control of a vacant property, shall maintain and secure said property in accordance with all provisions in Chapter 8.28, and in such a way that it will not become a public nuisance.

B. The registration requirements in subsections (b)(1), (b)(2), and (b)(3) of this section shall apply to all vacant properties. Every person who owns, possesses or is in control of a vacant property shall do all of the following, unless any particular condition is determined by the chief to be not applicable or necessary to meet the standards for maintaining and securing a vacant property set out in subsection (a) of this section:

1. Register the property, on a form provided by the city, and pay any required fee or charge for the administration of this chapter, including, but not limited to, monitoring the subject property and city site inspections. The owner of any A-5
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vacant commercial property shall register the property with the City within thirty (30) days after the property becomes vacant . Registration shall be renewed annually until the property is re-occupied or demolished . Such fees shall be established by city council resolution. The form shall provide the following information:
(a) A description of the methods by which the person who owns, possesses or is in control of vacant property has or will secure the vacant property against unauthorized entry;
(b) A contact phone number for the property owner and individual responsible for the maintenance and security of the vacant property, including a local agent who is available 24/7;
(c) The most recent legal use of the vacant property;
(d) The square footage of the vacant property and any future plans for the vacant property;
(e) Whether there is fire and liability insurance coverage; (f) Declaration of intent to either implement an Activation Plan or pay the Monitoring Charge;
(g) A letter of agency to the Los Angeles County Sheriff's Department, Lancaster Station and/or Lancaster Police Department empowering the removal of all unauthorized trespassing persons from the property; and (h) Any other information as the chief may require.

The form shall be forwarded to the Los Angeles County Sheriff's Department Lancaster Station and/or Lancaster Police Department throughout the duration of the vacancy. The letter of agency shall be current and effective at all times during the period of vacancy.

2. Submit a vacant property activation plan which demonstrates how the property will be secured and maintained in a manner that protects the health, safety, general welfare, and aesthetic standards of the community. (a) This plan shall be submitted on a form provided by the Community Development department or the chief or in a format approved by the chief.
(b) Owners of vacant commercial storefronts may submit an Activation Plan (e.g., window displays, art installations, pop-up retail, or lighting) to remain eligible for payment of the Registration Charge only while violation-free for twelve (12) months.

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3. General Maintenance and Requirements. Vacant properties shall be continually maintained in compliance with all provisions reflected in Chapter 8.28, and the following as determined by the chief:
(a) The property shall be kept cleaned, watered and weeded; (b) Dead or dying plant material shall be removed;
(c) Groundcover vegetation shall not be permitted to grow taller than six inches; and
(d) All bushes and shrubs shall be maintained no higher than thirty-six (36) inches to allow for a clear view from the public right-of-way to the entire interior of the property.

4. Groundcover, hardscape, or softscape shall be installed and maintained on all vacant property throughout the duration of the vacancy. Such landscaping is subject to the approval from the community development director, or designee, and shall comply with the following:
(a) Plants used for groundcover shall not be allowed to grow taller than six inches; and
(b) Irrigation, adequate for the health and growth of groundcover plants, shall be provided and maintained throughout the duration of vacancy.

5. All trash, debris, rubbish, discarded furniture or defective or discarded equipment or appliances or items of similar nature shall be removed from the property.

6. "No Trespassing" signs shall be installed at locations on the property as determined by the chief. Additional signage for residential properties may be required by the chief to include the name and phone number of an individual that can promptly respond to complaints regarding the property. Vacant commercial properties shall post a 24-hour local contact sign visible from the public right-of-way and maintain operable exterior lighting during nighttime hours in designated commercial corridors.

7. The property shall be kept free of parked, abandoned, or inoperable vehicles except where a parking permit or other appropriate approval has been obtained from the city.

8. Any swimming pool on a vacant property shall be drained, kept free of standing water, and comply with following:
(a) Filled in with soil or any other fill approved and to the satisfaction of the chief; or
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(b) Covered in such a way that water cannot collect in the swimming pool or on top of the cover.

9. The property shall be inspected by city staff and these inspections documented and submitted in writing to the satisfaction of the chief. Property owner shall pay the city's rental inspection fee. The chief may require increased frequency of inspections if it is determined that doing so is necessary to safeguard the community from impacts that are injurious to public health, safety, and general welfare, or where the property becomes attractive to unauthorized persons and trespassers.

10. Motion-activated security lighting shall be installed and maintained in working condition at all entrances and exits of the property to the satisfaction of the chief from dusk until dawn if deemed necessary by the chief.

11. Additional building locks and entry control including bars on windows shall be installed and maintained as determined by the chief to prevent unauthorized access to the property and any structure.

12. Pest and rodent infestation(s) shall be abated on the property and documentation shall be provided verifying the abatement from a licensed professional.

13. Landscaping that contributes to an unsafe condition on the property shall be eliminated or trimmed to the satisfaction of the chief.

14. All curtains, blinds, and window coverings shall be removed from all windows located on the ground level of a structure allowing for a clear view to the interior of vacant buildings and units.

15. All furniture and personal property shall be removed from the interior of vacant buildings.

16. All portable restrooms shall be secured with locks and may be required to be removed at the discretion of the chief if evidence of intrusion by trespassers occurs on the property.

C. All buildings and structures upon the property shall be secured, locked, and closed as determined and approved by the chief and the building official. Securing of any or all structures by boarding unsecure windows, doors, and other openings with sheeting material shall be done in accordance with this section. As used herein, "sheeting material" or "sheeting" means a minimum of one-quarter-inch-thick clear or semi- clear shatter-proof polycarbonate material with strength capable of sustaining impact without breaking or shattering, absent excessive force. Sheeting shall be installed in a manner intended to provide an appearance approximating glass in the window casings, and consistent in appearance with the surrounding surface in the case of all other openings that require securing.

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1. Exterior Access Door. At least one exterior door shall allow authorized persons access to the interior of the residential property. Such exterior access door may be secured by using:
(a) A solid core wood or steel door with no windows or other openings in the door; or
(b) Hinged sheeting material or three-quarter-inch plywood attached to the door entry with three case hardened strap hinges of the type specified by the building official and the sheeting material or plywood shall be secured by at least two case hardened steel hasps and minimum twoinch case hardened padlock also of the type specified by the building official.

2. Use of Plywood.
(a) Plywood shall only be used to secure vacant property to repair damage or vandalism for no more than ninety (90) days and shall be painted in a color consistent with the exterior of the dwelling unit. (b) Plywood shall be of unsanded CDX grade and shall have a minimum thickness of one-half inch for window openings, five-eighths inch for door openings and three- quarter inch for sliding door and French door openings.
(c) Unless otherwise granted a variance by the building official from strict compliance herewith, materials such as oriented strand board (OSB), medium density fiberboard (MDF), particle board, wafer board, masonite or other similar material shall not be used to secure vacant or abandoned buildings or structures.
(d) Plywood used to secure vacant properties shall be installed in accordance with presently applicable FHA standards.

3. Property that remains vacant for more than forty-five (45) days shall secure all windows, doors, and other openings in accordance with this section. (a) Sheeting shall be installed in a manner intended to provide an appearance approximating glass in the window casings, and consistent in appearance with the surrounding surface in the case of all other openings that require securing.
(b) Security bars, laminate, or other methods approved by the chief and building official shall be installed on all windows.

4. Only exterior-grade screws and round-head plated carriage bolts shall be used to secure a vacant property. Nails shall not be used.

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D. A unit that is vacant in a multi-family dwelling unit and is not currently in use as a residence shall be secured and locked, or otherwise made inaccessible in accordance with this section.

E. A vacant property may be reclassified at any time based on inspection findings; provided, however, that the classification of a vacant property may be upgraded (to a lower-fee category) only after six (6) consecutive months of compliance and completion of all corrective actions.

Section 9.55.040 Violations, penalties, and performance bond.

This chapter shall not apply to a dwelling unit actively being sold or offered for rent if the unit is maintained in strict compliance with the provisions found in Chapter 8.28.

Any person (whether an individual, corporation, partnership, joint venture, or other entity) who violates any of the provisions of this chapter or who does not correct violations in compliance with the requirements of this chapter, is subject to the administrative penalty provisions of Section

1.16 of this code. Each day or portion thereof wherein the violation is committed, continued, or permitted constitutes a separate and distinct violation.

The city's authority to prosecute violations of this chapter shall be in addition to its authority to pursue remedies under Chapter 8.28 of this code, and shall be entitled to recover any costs from the property owner associated with monitoring, inspecting, and securing the subject property to meet the requirements of this chapter.

In the event the chief determines that a vacant property has violated this chapter two or more times, the chief may require the person who owns, possesses or is in control of vacant property to submit a performance bond that the city may use to abate any future violations of this chapter or other municipal code sections. The chief shall set the amount of the performance bond so that the city can secure and remediate any violations of this chapter that may arise on the vacant property.

Unpaid registration charges and monitoring charges, abatement, inspection, and enforcement costs related to a vacant commercial property may be collected as a special assessment and lien against the property.

Section 9.55.050 Community safety and protection.

The chief is authorized to waive or modify any standard or condition found in this chapter if it is determined that, under the particular factual circumstances, the change is warranted to safeguard the property or the surrounding community from impacts that are injurious to public health, safety and general welfare or to the stability of real property so as to interfere with the comfortable enjoyment of life or property, nor become attractive to unauthorized persons, including, but not limited to, juveniles and transients, nor constitute a health, fire or safety hazard.

In making this determination, the chief shall consider:

1. The history of unlawful activity at this property;

2. The overall condition of the property and structures; A-10
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3. The willingness of the property owner to comply with city requests;

4. The likelihood that the change will result in improved protection of the property and the public writ large; and

5. Any other evidence pertaining to the property and its owners, or the effects of the proposed change.

This administrative flexibility applies to both residential and commercial properties; the City Manager or designee may adopt administrative guidelines to refine thresholds and procedures for commercial activation and monitoring based on workload and calls for service.

Section 9.55.060 Vacant commercial property monitoring and cost recovery.

The following provisions apply to vacant commercial property:

A. A vacant commercial property shall be subject to a base registration charge of $250 at the time of registration or renewal; provided, however, that a vacant commercial property that is not registered within 60 days shall be subject to a base registration charge of $1,000.

B. An annual monitoring charge shall be assessed for vacant commercial properties to recover the City’s inspection, administrative, and enforcement costs in the following amounts, or such other amounts as the City Council may establish by resolution:

1. Stable Property: $500

2. At-Risk Property: $2,000

3. Failed Property: $5,000
C. The City Manager, or his or her designee, shall prepare an annual report identifying total program costs and revenue as and to the extent required by applicable law.

D. Vacant commercial property with an approved activation plan and that remains violation-free for twelve (12) consecutive months shall be exempt from the monitoring charge for that period.

E. Any fee or charged established by this section 9.55.060 may be increased or decreased by resolution of the City Council.

F. A chronic commercial violator may be required to post a performance security deposit in an amount determined by the City Manager, not to exceed $15,000, to guarantee compliance with this chapter.

STAFF REPORT
City of Lancaster
PH 2
11/18/2025
TN
Date: November 18, 2025
To: Mayor Parris and City Council Members
From: Patti Garibay, Director - Community Development
Nicole Jones, Senior Analyst – Community Development
Subject: Annexation No. 3 Into Community Facilities District No. 2021-1 (Public Services) Recommendations:

1. Open the public hearing and receive public testimony and property owner protests for the proposed annexation territory into Community Facilities District No. 2021-1 (Public Services) and the authorization to levy a special tax within the proposed territory.

2. Adopt Resolution No. 25-XX annexing territory to Community Facilities District No. 2021-1 (Public Services), authorizing the levy of special taxes and submitting levy of tax to qualified electors.

3. Adopt Resolution No. 25-XX declaring results of a special annexation election, determining validity of prior proceedings, and directing recording of amended Notice of Special Tax Lien.

G.C. Section 84308: No
Fiscal Impact:

The 2026/2027 Fiscal Year Community Facilities District No. 2021-1 (“CFD 2021-1”) special tax rates are not yet available. However, the 2025/2026 Fiscal Year CFD 2021-1 special tax rate for Single-Family Residential Outer Zone is approximately $963.08 per residential unit. Based on this figure, the estimated annual revenue that will be received by the City of Lancaster (the “City”) for all 214 residential units in Annexation No. 3 will be $206,098.34. CFD 2021-1 includes an annual Consumer Price Index (“CPI”) adjustment; therefore, this amount will escalate over time. The process for annexation is funded by the developer and no General Fund monies are used for this effort.

Background:

By Resolution No. 22-60, the City Council established CFD 2021-1, a Mello-Roos Community Facilities District with the intention that future development within the City would annex into this district. The special taxes collected from the property owners within the district are to be used for the funding maintenance and operation of public safety services, fire services, lighting, parkways, streets, roads, open space and any real property or other tangible property with an estimated useful life of five or more years that is owned by the City.

The annexation territory, Stoneridge Ranch (the “Project”), proposed for annexation is owned by Southwood Limited and is generally located south of W Ave K-8, north of W Ave L., west of 52nd St W., and east of 57th St W. The Project includes the development of two hundred and fourteen (214) single-family residential units and four (4) lots utilized as basins. The boundary of the annexation includes the area within the assessor’s parcel map 3204-006 as depicted in Exhibit A.

Willdan Financial Services completed a comprehensive special tax analysis that took into account the types of properties proposed for inclusion in the CFD currently, and in the future through annexations, and the City’s maintenance budgets to arrive at the proposed levels of special tax amounts on the various land uses and created CFD 2021-1 in 2023. As part of the annexation process, the City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation.

Resolution No. 25-53 was adopted on October 14, 2025 and set the public hearing for November 18, 2025. The adoption of the attached resolutions annexes the territory into CFD 2021-1, submits the levy of the special tax to the qualified electors, and declares the results of the special election. This is the final step in the annexation process; and since the conditions of approval for the development require it to annex into CFD 2021-1 and Southwood Limited owns the parcels, a majority protest of the annexation is not anticipated.

Once the annexation is complete, the property owner of the Project will be required to pay annual special taxes for CFD 2021-1, beginning in Fiscal Year 2026/2027 as itemized on their property tax bill in accordance with the rate set forth in the Rate and Method of Apportionment of Special Tax.

Attachment:

Resolution No: 25-XX
Resolution No: 25-XX
Exhibit A-C: Boundary Map, Services, and Rate and Method of Attachment of Special Tax Zone Map (Attachment A)
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LANCASTER, CALIFORNIA ANNEXING OF TERRITORY
(STONERIDGE RANCH) TO A COMMUNITY FACILITIES

DISTRICT, AUTHORIZING THE LEVY OF A SPECIAL TAX,

AND SUBMITTING LEVY OF TAX TO QUALIFIED

ELECTORS, CITY OF LANCASTER COMMUNITY
FACILITIES DISTRICT NO. 2021-1 (PUBLIC SERVICES)
ANNEXATION NO. 3
WHEREAS, this Council, on October 14, 2025, adopted Resolution No. 25-53 (the “Resolution of Intention”) stating its intention to annex the territory to the City’s Community Facilities District No. 2021-1 (Public Services) (the “CFD”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”); and WHEREAS, a copy of the Resolution of Intention, incorporating a description and map of the proposed boundaries of the territory to be annexed to the CFD and stating the facilities to be provided and the rate and method of apportionment of the special tax to be levied within the CFD to pay for the services of the CFD, is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein; and
WHEREAS, the Resolution of Intention set November 18, 2025, as the date of the public hearing; and
WHEREAS, the property owners within the proposed annexation area were correctly subsequently notified that the public hearing was to be held on November 18, 2025; and
WHEREAS, a notice was published in the newspaper correctly stating November 18, 2025 as the date of the public hearing in accordance with the Act; and WHEREAS, on the 18th of November, this Council held a public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to the CFD; and
WHEREAS, at said hearing interested persons desiring to be heard on all matters pertaining to the annexation of territory to the CFD and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and
WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to the CFD by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the existing CFD, or (ii) 50% or more of the registered voters, or six registered, whichever is more, residing in the territory proposed to be annexed to the CFD, or (iii) owners of one-half or more of the area of land in the existing CFD, or (iv) owners of one-half or more of the area of land in the territory proposed to be annexed to the CFD; and WHEREAS, Annexation Map No. 3 to the CFD has been filed with the County Recorder of the County of Los Angeles, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER,

CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS

FOLLOWS
Section 1: All prior proceedings taken by this Council, with respect to the CFD and the proposed annexation of territory thereto, have been duly considered and are hereby determined to be valid and in conformity with the Act, and the CFD has been validly established pursuant to the Act. It has been determined that this project will intensify the use of the property creating a need for more services under this CFD.

Section 2: The description and map of the boundaries of the territory to be annexed to the CFD, as described in said Annexation No. 3 to the CFD on file with the City Clerk are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of the CFD, and said territory is hereby ordered annexed to the CFD, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

Section 3: The provisions of the Resolution of Intention have heretofore been adopted by this Council and are by this reference incorporated herein, as if fully set forth herein.

Section 4: Pursuant to the provisions of the Act, the proposition of the levy of the special tax within the territory to be annexed to the CFD shall be submitted to the voters of the area to be annexed to the CFD at an election called therefore as hereinafter provided.

Section 5: This Council hereby finds that fewer than 12 persons have been registered to vote within the territory proposed to be annexed to the CFD for each of the 90 days preceding the close of the public hearing heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within the territory proposed to be annexed to the CFD and that the vote shall be by said landowners, each having one vote for each acre or each portion thereof such landowner owns in the territory proposed to be annexed to the CFD.

Section 6: Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot, in accordance with the applicable provisions of the California Elections Code governing mail ballot elections of cities, and in particular the provisions of Division 4 (commencing with Section 4000), of that Code, insofar as they have not been waived by the unanimous consent of all landowners of the territory to be annexed to the CFD.

Section 7: The Council calls a special election to consider the measure described in the ballot referred to in paragraph 8 below, which election will be held on November 18, 2025, (“Election Day”) in the City Hall Council Chambers, located at 44933 Fern Avenue, Lancaster, California.

Section 8: The City Clerk will be the election official to conduct the election and caused to be provided to each landowner in the territory to be annexed to the CFD, a ballot in the form of Exhibit A hereto, which is hereby approved.

Section 9: The City Clerk has accepted the ballots of the qualified electors received prior to 5:00 p.m. on Election Day, whether received by mail or by personal delivery.

Section 10: This Council hereby further finds that the provisions of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the voters have waived such requirement and the date for the election hereinabove specified is established accordingly.

PASSED, APPROVED, AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST: APPROVED:
____________________________ __________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
(STATE OF CALIFORNIA )
(COUNTY OF LOS ANGELES ) ss.
(CITY OF LANCASTER )

CERTIFICATION OF RESOLUTION

CITY COUNCIL
I, ____________________________________, City Clerk of the City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Resolution No. 25-XX, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this ______ day of __________________, 2025.
(seal)

City of Lancaster
Community Facilities District No. 2021-1
(Public Services)
Annexation No. 3

OFFICIAL BALLOT

SPECIAL TAX ANNEXATION ELECTION
This ballot is for the special landowner election. You must return this ballot, signed, in the enclosed envelope to the office of the City Clerk of the City of Lancaster no later than 5:00 p.m. on November 18, 2025, either by mail or in person. The City Clerk’s office is located at City Hall, 44933 Fern Avenue, Lancaster, California.

To vote, mark in the voting square after the word “YES” or after the word “NO”.

For a list of acceptable marks, please refer to the back of this ballot.

If you wrongly mark, tear, or deface this ballot, return to the City Clerk of the City of Lancaster and obtain another.

YES:

NO:

BALLOT MEASURE: Shall the City of Lancaster, by and for its Community Facilities District No. 2021-1 (Public Services) (the “CFD”), be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Lancaster adopted by its Council on October 14, 2025?
By executing in the space provided below, you also confirm your waiver of the time limit pertaining to the conduct of the election and any requirement for notice of election and analysis and arguments with respect to the ballot measure, as such waivers are described and permitted by Section 53326 (a) and 53327 (b) of the California Government Code.

Acres Owned Within Territory Annexed:

Number of Votes:

Property Owner:

Property Owner/Authorized Representative Signature: ________________________ RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LANCASTER DECLARING RESULTS OF A SPECIAL

ANNEXATION ELECTION, DETERMINING VALIDITY OF

PRIOR PROCEEDINGS, AND DIRECTING RECORDING OF

AMENDED NOTICE OF SPECIAL TAX LIEN, CITY OF
LANCASTER COMMUNITY FACILITIES DISTRICT NO. 2021-
1 (PUBLIC SERVICES) ANNEXATION NO. 3
WHEREAS, in proceedings heretofore conducted by the City Council pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”), this City Council has heretofore adopted a resolution calling a special election of the qualified landowner electors in the territory of land proposed to be annexed to Community Facilities District No. 2021-1 (Public Services) (the “CFD”); and
WHEREAS, pursuant to the terms of the resolution, which is hereby incorporated herein by this reference, the special election has been held and the City Clerk has filed a Canvass and Statement of Results of Election (the “Canvass”) a copy of which is attached hereto as Exhibit A; and
WHEREAS, this City Council has reviewed the Canvass and hereby approves it.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER,

CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

Section 1: The issue presented at the special election was the levy of a special tax within the territory to be annexed to the CFD to be levied in accordance with the formula heretofore approved by this City Council as described in Resolution No. 25-XX, a Resolution of the City Council Annexing of Territory (Stoneridge Ranch) to a Community Facilities District, Authorizing the Levy of a Special Tax and Submitting Levy of Tax to Qualified Electors, City of Lancaster Community Facilities District No. 2021-1 (Public Services) Annexation No. 3, adopted as of November 18, 2025.

Section 2: Pursuant to the Canvass on file with the City Clerk, the issue presented at the special election was approved by the landowners of the territory annexed to the CFD by more than two-thirds of the landowners voting at the special election.

Section 3: Pursuant to the voter approval, said annexed territory to the CFD is hereby declared to be fully annexed to and part of the CFD and this Council may levy special taxes therein as heretofore provided in these proceedings.

Section 4: It is hereby found that all prior proceedings and actions, taken by this Council pursuant to the CFD and the territory annexed thereto were valid and in conformity with the Act.

Section 5: Within 15 days of the date hereof, the City Clerk shall execute and cause to be recorded in the office of the County Recorder of the County of Los Angeles, an amendment to the Notice of Special Tax Lien as required by Section 3117.5 of the California Streets and Highway Code.

PASSED, APPROVED, AND ADOPTED this 18th day of November, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

CERTIFICATION OF RESOLUTION

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this ______ day of __________________, 2025.
(seal)

EXHIBIT A
City of Lancaster
Community Facilities District No. 2021-1
(Public Services)
Annexation No. 3

CANVASS AND STATEMENT OF RESULTS OF ELECTION
I hereby certify that on this date, I canvassed the returns of the election held on November 18, 2025, in the territory annexed to Community Facilities District No. 2021-1 (Public Services) of the City of Lancaster which election is designed as the Special Tax Annexation Election, and the cast for and against the measure are as follows and the total as shown for and against the measure are full, true and correct:

City of Lancaster Community Facilities
District No. 2021-1 (Public Services)
Qualified
Landowner
Votes
Votes
Cast YES NO
Annexation No. 3 Special Tax
Annexation Election, November 18, 2025 71
BALLOT MEASURE: Shall the City of Lancaster, by and for its Community Facilities District No. 2021-1 (Public Services) (the “CFD”) be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Lancaster by its Council on October 14, 2025? IN WITNESS WHEREOF, I HAVE HEREUNTO SET MY HAND THIS 18TH DAY OF NOVEMBER 2025.

CITY OF LANCASTER
By:________________________
City Clerk

EXHIBIT A

BOUNDARY MAP

EXHIBIT B

CITY OF LANCASTER
COMMUNITY FACILITIES DISTRICT NO. 2021-1
(PUBLIC SERVICES)

DESCRIPTION OF SERVICES
The types of public services to be provided for and financed by CFD No. 2021-1 (Public Services) are including but not limited to:
• Fire protection and suppression services;
• Ambulance and paramedic services;
• Police protection services, including, but not limited to, criminal justice services; • Maintenance and lighting of parks, parkways, streets, roads, and open space; • Flood and storm protection services, including, but not limited to, the operation and maintenance of storm drainage systems; and/or
• Other improvements as authorized by the Act.

EXHIBIT C

RATE AND METHOD OF

APPORTIONMENT OF SPECIAL TAX
For the City of Lancaster Community Facilities District No. 2021-1 (Public Services), County of Los Angeles, State of California The Special Tax as hereinafter defined shall be levied on all Assessor’s Parcels within the City of Lancaster Community Facilities District No. 2021-1 (Public Services), (“CFD 2021-1”), other than Assessor’s Parcels classified as Exempt Property as defined herein, and collected each Fiscal Year commencing in Fiscal Year 2021-22, in an amount determined by the CFD Administrator through the application of the procedures described below. All of the real property within CFD 2021-1, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent, and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Communities Facilities Act of 1982 as amended, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California. “Administrative Expenses” means the following actual or reasonably estimated expenses related to the administration of CFD 2021-1: the costs of determining the amount of the levy of the Special Tax, the collection of Special Taxes, including the expenses of collecting delinquencies and pursuing foreclosures, the payment of a proportional share of salaries and benefits of any City employee and City overhead whose duties are directly related to the administration of CFD 2021-1, fees and expenses for counsel, audits, costs associated with responding to public inquiries regarding CFD 2021-1, and any and all other costs incurred in connection with the administration of CFD 2021-1.
“Annual Escalation Factor” means the annual percentage increase of the All Urban Consumers Consumer Price Index (“CPI”) or two percent (2%), whichever is greater. The annual CPI used shall be for the area of Los Angeles-Long Beach-Anaheim, CA as determined by the Bureau of Labor Statistics for the twelve (12) months ending the preceding December 31, or such other replacement index as may be determined by the City.
“Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned assessor’s parcel number.
“Assessor’s Parcel Map” means an official map of the Assessor of the County designating parcels by assessor’s parcel number.
“Base Year” means Fiscal Year beginning July 1, 2021 and ending June 30, 2022. “Building Permit” means a permit issued for new construction of a residential dwelling or nonresidential structure. For purposes of this definition, “Building Permit” shall not include permits for construction or installation of retaining walls, grading, utility improvements, or other such improvements not intended for human habitation.
“Building Square Footage” means all of the square footage within the perimeter of a residential structure, not including any carport, walkway, garage, overhang, patio, enclosed patio, or similar area. The determination of “Building Square Footage” for a non-residential structure will be based on the Building Permit(s) issued for such structure and/or by reference to appropriate records kept by the City.
“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Tax for CFD 2021-1.
“CFD 2021-1” means City of Lancaster Community Facilities District No. 2021-1 (Public Services) established by the City Council under the Act.
“City” means the City of Lancaster.
“City Council” means the Council of the City of Lancaster, acting as the legislative body of CFD 2021-1.
“County” means the County of Los Angeles.
“Developed Property” means an Assessor’s Parcel of Taxable Property for which a Building Permit was issued on or before June 1 preceding the Fiscal Year for which the Special Tax is being levied.
“Exempt Property” means all Assessor’s Parcels within CFD 2021-1 that are exempt from the Special Tax pursuant to the Act or Section F herein.
“Fiscal Year” means the period commencing on July 1 of any year and ending the following June

30. “Inner Zone” means all property located within the area identified as Inner Zone in Attachment A.
“Land Use Type” means any of the land use types listed in Table 1 below. “Maximum Special Tax” means the maximum Special Tax determined in accordance with Section C, which may be levied in any Fiscal Year on an Assessor’s Parcel of Taxable Property. “Multi-Family Residential Property” means all Assessor’s Parcels of Residential Property for which a Building Permit has been issued for the purpose of constructing a building or buildings comprised of attached Residential Units available for rental by the general public, not for sale to an end user, and under common management.
“Municipal Services” means those authorized services that may be funded by CFD 2021-1 pursuant to the Act, as amended including but not limited to police protection services; maintenance of streets and roadways; maintenance and operation of street lights; maintenance of parks, parkways and open space; and maintenance of public facilities. “Non-Residential Property” means any Assessor’s Parcel classified as Developed Property, which is not classified as any, Residential Property, Public Property and Property Owner Association Property.
“Outer Zone” means all property located within the area identified as Outer Zone in Attachment A.
“Property Owner Association Property” means for each Fiscal Year any property within the boundaries of CFD 2021-1 that was owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association, as of June 1.
“Proportionately” means in a manner such that the ratio of the actual Special Tax levy to the Maximum Special Tax is equal for all Assessor’s Parcels within each Land Use Class. “Public Property” means any property that is owned by, dedicated or irrevocably dedicated to a city, the federal government, the State of California, the County, or any other public agency (each, a “Public Entity”); provided, however, that any such property is leased by such a Public Entity to a private entity and is thereby subject to taxation pursuant to Section 53340.1 of the Act, such leasehold estate shall be classified and taxed according to the use thereof. “Residential Property” means all Assessor’s Parcels of Developed Property within CFD 2021-1 for which a Building Permit has been issued for purposes of constructing one or more Residential Unit(s).
“Residential Unit” means any residence in which a person or persons may live, which is not considered to be used for non-residential purposes.
“Single Family Residential Property” means all Assessor’s Parcels of Residential Property not classified as Multi-Family Residential Property.
“Special Tax” means the special tax authorized to be levied within CFD 2021-1 pursuant to the Act, to fund the Special Tax Requirement.
“Special Tax Requirement” means the amount, as determined by the CFD Administrator, for any Fiscal Year to: (i) pay the costs of providing the Municipal Services during such Fiscal Year, (ii) pay Administrative Expenses associated with the Special Tax, (iii) establish or replenish any operational reserve fund established for Municipal Services, (iv) pay incidental expenses related to the Municipal Services as authorized pursuant to the Act, (v) fund an amount equal to a reasonable estimate of delinquencies expected to occur in the Fiscal Year in which the Special Tax will be levied (“Estimated Special Tax Delinquency Amount”) and (vi) fund the shortfall, if any, in the Special Tax revenues collected in the preceding Fiscal Year necessary to fund the Special Tax Requirement for such Fiscal Year where such shortfall resulted from delinquencies in the payment of the Special Tax in such Fiscal Year that exceeded the Estimated Special Tax Delinquency Amount included in the Special Tax Requirement for such Fiscal Year. “Taxable Property” means all Assessor’s Parcels that are not exempt from the Special Tax pursuant to the Act or Section H.
“Undeveloped Property” means an Assessor’s Parcel of Taxable Property which is not classified as Developed Property.
“Zone” means, as the context requires, either Outer Zone or Inner Zone.

B. CLASSIFICATION OF ASSESSOR’S PARCELS
Each Fiscal Year, beginning with Fiscal Year 2021-22, using the definitions above, each Assessor’s Parcel within CFD 2021-1 shall be assigned to the Outer Zone or the Inner Zone and classified by the CFD Administrator as Taxable Property or Exempt Property. In addition, each such Fiscal Year, each Assessor’s Parcel of Taxable Property shall be further classified by the CFD Administrator as Developed Property or Undeveloped Property. Commencing with Fiscal Year 2021-22 and for each subsequent Fiscal Year, all Taxable Property shall be assigned a Land Use Type and subject to the levy of the Special Tax pursuant to Section C below.

C. SPECIAL TAX RATES

1. Developed Property
Each Fiscal Year commencing in Fiscal Year 2021-22, each Assessor’s Parcel of Developed Property shall be subject to the Special Tax.

The Maximum Special Tax for Developed Property for Fiscal Year 2021-22 is shown below in Table 1.

TABLE 1
Land Use Type
Outer Zone
Maximum
Special Tax
Inner Zone
Maximum
Special Tax
Single-Family
Residential Property
$901 per
Residential Unit
$546 per
Residential Unit
Multi-Family
Residential Property
$631 per
Residential Unit
$382 per
Residential Unit
For each subsequent Fiscal Year commencing July 1, 2024, the Maximum Special Tax rates shall be increased from the Maximum Special Tax rate in effect for the prior Fiscal Year by the Annual Escalation Factor.

2. Undeveloped Property
Each Fiscal Year commencing in Fiscal Year 2021-22, each Assessor’s Parcel classified as Undeveloped Property shall be exempt from the levy of the Special Tax.

3. Exempt Property
No Special Tax shall be levied on Exempt Property as defined in Section F.

For each Fiscal Year, if the use or ownership of an Assessor’s Parcel or Exempt Property changes so that such Assessor’s Parcel is no longer classified as one of the uses set forth in Section F, therefore making such Assessor’s Parcel no longer eligible to be classified as Exempt Property, such Assessor’s Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.

D. METHOD OF APPORTIONMENT OF SPECIAL TAX
Commencing in Fiscal Year 2021-22 and for each subsequent Fiscal Year, the CFD Administrator shall levy the Special Tax on all Taxable Property of CFD 2021-1 until the total amount of Special Tax levied equals the Special Tax Requirement. The Special Tax shall be levied Proportionately on each Assessor’s Parcel of Developed Property within CFD 2021-1 up to 100% of the Maximum Special Tax to satisfy the Special Tax Requirement.

Notwithstanding any provision of this Section D to the contrary, under no circumstances will the Special Tax levied against any Assessor’s Parcel of Developed Property that is classified as Residential Property be increased by more than ten percent (10%) per Fiscal Year as a consequence of delinquency or default in the payment of the Special Tax by the owner of any other Assessor’s Parcel.

E. PREPAYMENT OF SPECIAL TAX
The Special Tax shall be levied in perpetuity for the purpose of financing ongoing authorized services and therefore may not be prepaid.

F. EXEMPTIONS
The City Council shall classify as Exempt Property: (i) Public Property, (ii) Property Owner Association Property, (iii) Assessor’s Parcels with public or utility easements making impractical their utilization for other than the purposes set forth in the easement, including but not limited to property designated for open space, trails, pathways, parks or park and recreation related facilities, (iv) property reasonably designated by the City or CFD Administrator as affordable housing, and (v) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.

G. APPEALS
Any property owner claiming that the amounts or application of the Special Tax is not correct may file a written notice of appeal with the CFD Administrator not later than twelve months after having paid the first installment of the Special Tax. The CFD Administrator shall promptly review the appeal, and if necessary, meet with the property owner, consider written and oral evidence regarding the amount of the Special Tax, and rule on the appeal. If the decision of the CFD Administrator requires that the Special Tax for an Assessor’s Parcel be modified or changed in favor of the property owner, a cash refund shall not be made but an adjustment shall be made to the Special Tax on that Assessor’s Parcel in the subsequent Fiscal Year(s) to compensate for the overpayment of the Special Tax.

H. MANNER OF COLLECTION
The Special Tax shall be collected in the same manner and at the same time as ordinary ad valorem property taxes, provided, however, that the Special Tax may be billed and collected at a different time or in a different manner if necessary to meet the financial obligations of CFD 2021-1.

I. DURATION OF TAX
The Special Tax shall be levied in perpetuity to fund the Special Tax Requirement unless such tax is no longer required as determined by the City Council.

Attachment A – Zone Map

Lancaster City CouncilNovember 18, 2025

Lancaster City Council
November 18, 2025