PWCP 20-005_KHA_4th Rev TO 1 — Lancaster City Council, November 18, 2025

FOURTH REVISED TASK ORDER NO. 1
OVER
AGR
EEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 1 – ROADWAY AND STRUCTURES ENGINEERING DAT
ED DECEMBER 6, 2022
B
ETWEEN
T
HE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC. "CONSULTANT"
P
ROJECT TITLE: PWCP 20-005 – SR 138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange)
P
ROJECT DESCRIPTION: Construction Support Services
S
COPE OF WORK: Per Attached Exhibit "1", Scope of Services P
ERIOD OF SERVICES: Per Attached Exhibit "2", Schedule
C

OMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $793,141.00 "
OWNER" "CONSULTANT"
C

ITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC
By: By:

T rolis Niebla Sri Chakravarthy, P.E.

City Manager Senior Vice President
D
ate: Date:

A
pproved by Dept. Head:

AP
PROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney

EXHIBIT “1”

SCOPE OF SERVICES

The work to be performed under this task order shall include:

A. Task Order 1 – Scope of Services

B. Revised Task Order 1 – Scope of Services

C. Second Revised Task Order 1 – Scope of Services

D. Third Revised Task Order 1 – Scope of Services

E. Fourth Revised Task Order 1 – Scope of Services

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1, Page 1 of 4EXHIBIT 1: SCOPE OF SERVICESPROJECT DESCRIPTION AND LOCATION Consultant shall provide Construction Support Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase IICaltrans Interchange),and supplement staff to act as:Project ManagerSenior Engineer (Traffic)Landscape ManagerProject EngineerAnalystAdmin SupportLOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTSThis project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations.This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.Per PART II, GENERAL TERMS OF THE FA, Sectionapplicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such coApplicable requirements of the referenced FA shall be included and made a part of this Task Order.ADDITIONAL INFORMATIONThis project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1, Page 2 of 4The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual. Consultant shall refer to Detailed Scope of Work herein. The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within theinvoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City. The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Consultant Services RFQ 769-22,and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period. The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance. Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed. Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order. DETAILED SCOPE OF WORKTASK 1 CONSTRUCTION SUPPORT SERVICES Consultant will be providing Construction support for PWCP 20-005 to include all aspects of the design and assist the City during the construction of the project. Typical tasks shall include, but are not limited to, the following below and will be billed on a time and materials basis as items are requested by the City.

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1, Page 3 of 41.1 Preparation of RE Filea) Consultant will meet with the City construction manager and provide theinformation for the RE file. Consultant will provide an electronic version of allRE file information.b) Deliverables:1. Final City plans in AutoCAD format per City standard2. Final Caltrans plans in MicroStation format per Caltrans standard1.2 Attend Pre-Construction Meetinga) Consultant shall attend the Preconstruction Conference meeting with the projectadministrationprotocols.b) Consultant shall r, RFI Procedure, andQAP Implementation Protocols. QAP is included at the end of Exhibit 1.1.3 Respond to Requests for Information (RFIs)a) Consultant shall receive, log, review for completeness of the RFI to conveyinformation sought, and examine whether is readily included in the constructiondocuments. Information that would require further clarification will be routedto the Designer for action. Responses to the RFIs will be sent back to theContractor, distributed, and logged. Response timing is 72 hours.b) Deliverables:1. Submittal Logs2. RFI Responses3. Status of Unresolved RFIs4. Distribution per PCS.1.4 Review Shop Drawings and Submittalsa) Consultant shall review shop drawings.

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II Caltrans Interchange) Exhibit 1, Page 4 of 4b) Consultant shall provide for timely logging, filing, reviewing, and tracking ofproject submittals using Microsoft Project software, such as Smartsheet.Response timing is 72 hours.c) Deliverables:1. Submittal Logs2. Submittal Approvals3. Distribution per PCS1.5 Attend Construction Meetingsa) Consultant shall attend weekly progress/coordination meetings to provideforum for overall project review, and review reports reflecting projectconstruction progress, changes, change orders, time and budget impacts.Meetings will be held on regularly scheduled day and time.1.6 Project Site Inspectionsa) Consultant shall provide experienced and qualified inspectors to ensure qualitycontrol, as well as documentation of the construction activities, as it relates toany design changes.b) Deliverables:1. Monitoring & Project Documentation as directed by the City.1.7 Prepare Record Drawingsa) -Built drawingsregularly and review for completeness and accuracy.b) Deliverables:1. Project Digital Photographic & Video Records of Construction Progressper PCS.

I. II.

        
Attachment E-2

I. II.

         
Attachment E-1

EXHIBIT 1-B: SCOPE OF SERVICES INTRODUCTION On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc. Under this Additional Authorization No. 1, the Consultant shall provide construction surveying and staking services as needed for the Consultant to provide support services and continue to assist the City during construction of the project. A detailed outline of the scope of work by Task is included below. Payment and fees are included in Exhibit 3-B. PROJECT DESCRIPTION AND LOCATION Consultant shall provide Construction Support Survey Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II Caltrans Interchange), and supplement staff to act as: Project Manager Licensed Surveyor/Principal Field Crew Admin Support LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS This project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations. This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.

applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to Applicable requirements of the referenced FA shall be included and made a part of this Task Order. ADDITIONAL INFORMATION This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations. The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual. Consultant shall refer to Detailed Scope of Work herein. The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City. The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Consultant Services RFQ 769-22, and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period. The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance. Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.

Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order. DETAILED SCOPE OF WORK TASK 1 PROJECT MANAGEMENT a. Scheduling, Coordination and Contract Administration b. Calculations and CAD Base Map Setup c. Prepare and Forward Cut Sheets d. Attend three (3) Engineering/Construction Meetings e. Daily Reports TASK 2 CONTROL a. Locate and verify horizontal and vertical control b. Relocate existing control that will be lost during construction (2) c. Establish additional control necessary to complete services TASK 3 TIE-OUT AND RESET CONETERLINE MONUMENTS a. Locate existing street monuments and ties within areas of construction (2 monuments) b. Set ties as needed to ensure four (4) ties per monument and measure to same (2 monuments) c. Prepare tie-out monument Field Notes for monuments with reset ties (assume two (2) monuments for cost estimate) d. Reset monuments removed during construction (assume two (2) for cost estimate) e. Prepare Comer Records (assume eight (8) for cost estimate) TASK 4 FIELD STAKING a. Right of Way at 25' Intervals b. Demo limits, sawcut limits, grinding limits, clear and grub c. Build survey line and grade sheet for crown lines at intersection d. Stake for new handicap curb ramps / bulb outs BCR and ECR e. Stake for sidewalks f. Stake for box culvert / parkway drain improvement/ drainage items g. Stake for median curbs and passageways h. Stake for traffic signal improvements, footings, and pole locations i. Stake for driveways j. Stake for curb and gutter / spandrel / longitudinal gutter k. Stake for Line and Grade of Retaining walls, top of wall, footing, expansion joints, and all other requests to build complete

l. Stake for Metal Beam Guardrail, Crash Cushion arrays m. Stake for K-Rail n. Stake line and grade for all earthwork and roadway Excavation, Class II Base, Lean Concrete, and Asphalt Paving o. Prepare cut sheet for all daily survey staking p. Stake Landscaping Landform Graphics q. Stake all project signs, both Construction Area and Permanent Signage r. Stake line and grade CIDH and Soldier Piles s. Stake line and grade Concrete Barrier t. Stake line and grade all fencing, gates, and appurtenances u. Stake survey line and grade bus pads v. Stake survey line and grade utilities w. Stake survey line and grade ramp metering, street, and safety lightings and appurtenances. x. Staking for structural backfill and light weight cellular concrete y. Staking for construction fencing z. Staking BMP deployment temp fence, driveways, etc.

Service Group Category 1 (Reference RFQ 769-22) Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-D, Page 1 of EXHIBIT 1-D: SCOPE OF SERVICESOn May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc. On November 9, 2023, the Revised Task Order was executed, for the continuation of construction surveying and staking services essential for ongoing project support. On October 24, 2024 a Second Revised Task Order was executed for the continuation of the original scope of work essential for the ongoing project support. Under this Third Revised Task Order, the Consultant shall extend the period of services indicated on Exhibit 2-D. Milestone tasks and schedules are outlined in Exhibit 2-D, and the payment and fee structure are provided in the tasks and subtasks table included in Exhibit 3-D. Except as expressly amended hereby, all the other terms and conditions of the Task Order shall remain unchanged and in full force and effect in accordance with their original terms.

TAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT

1.1 P
reparation of RE File – no additional scope added per this revised Task Order.

1.2 A
ttend Pre-Construction Meeting – no additional scope added per this revised Task Order.

1.3 R
espond to Requests for Information (RFIs)
a) Consultant shall receive, log, review for completeness of the RFI to convey information sought, and examine whether is readily included in the construction documents. Information that would require further clarification will be routed to the Designer for action. Responses to the RFIs will be sent back to the Contractor, distributed, and logged. Response timing is 72 hours. b) Deliverables:

1. Submittal Logs

2. RFI Responses

3. Status of Unresolved RFIs

4. Distribution per PCS.

1.4 R
eview Shop Drawings and Submittals – no additional scope added per this revised Task Order.

1.5 A
ttend Construction Meetings
a) Consultant shall attend weekly progress/coordination meetings to provide forum for overall project review, and review reports reflecting project construction progress, changes, change orders, time and budget impacts.

Meetings will be held on regularly scheduled day and time.

1.6 P
roject Site Inspections
a) Consultant shall provide experienced and qualified inspectors to ensure quality control, as well as documentation of the construction activities, as it relates to any design changes. b) Deliverables:

1. Monitoring & Project Documentation as directed by the City.

1.7 P
repare Record Drawings
a) Consultant will obtain and monitor Contractor’s record As-Built drawings regularly and review for completeness and accuracy.
b) Deliverables:

1. Project Digital Photographic & Video Records of Construction Progress per PCS.

E
XHIBIT “2”

SCHEDULE
A. T
ask Order 1 – Schedule
B. R
evised Task Order 1 – Schedule
C. S
econd Revised Task Order – Schedule
D. T
hird Revised Task Order – Schedule
E. F
ourth Revised Task Order – Schedule

Service Group Category 1 (Reference RFQ 769-22) Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-C, Page 1 of 1 EXHIBIT 2-C: SCHEDULE Milestone tasks and tentative schedule based on funding are included in Exhibit 2. The schedule is a critical timeline that must be adhered to due to the deadline constraints, therefore, all the following tasks must be completed on or before the due dates listed. With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration. MILESTONE COMPLETED BYExecuted Revised Task OrderOctober 15, 2024Notice to Proceed October 21, 2024Construction January 6, 2025 Service Group Category 1 (Reference RFQ 769-22) Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-D, Page 1 of 1 EXHIBIT 2-D: SCHEDULE Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A, 2-B and 2-C. The schedules are a critical timeline that must be adhered to due to the deadline constraints required by the grant. In order to preserve grant funding, time is of the essence.The Task Order will be processed and executed as soon as possible shall be in place prior to Notice to Proceed. It is anticipated that the work will be completed no later than December 31, 2025. With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

EXHIBIT “3”

FEE SCHEDULE

The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 1 – Payment and Fees

B. Revised Task Order 1 – Payment and Fees

C. Second Revised Task Order – Payment and Fees

D. Third Revised Task Order – Payment and Fees

E. Fourth Revised Task Order – Payment and Fees

Original Authorization: $ 124,118.00
Previous Addt’l Authorizations: $ 555,800.00
Authorization No. 4: $ 113,223.00
Total Not To Exceed: $ 793,141.00

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for Exhibit 3, Page 1 of 1EXHIBIT 3: PAYMENT AND FEES *TASKNO. DESCRIPTION FEE1.CONSTRUCTION SUPPORT SERVICES$124,118.00$124,118.00TOTAL COST**TIME AND MATERIALS NOT TO EXCEEDTOTAL COST AMOUNT WRITTEN IN WORDS One hundred twenty four thousand,one hundred, and eighteen dollars* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shallbeitemizied by Task and shall list Personnel, Hours**, Rates and any other costs.** These services will be completed on a time and materials basis as items are requested by the City as described inExhibit 1, complete. Hours are for payment of services. This is a time and material not toexceed contract.Additional hours and associated costs must be authorized in writing prior to expenditure.

kimley-horn.com660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017213.261.4040 Kimley-Horn and Associates, Inc.____________________________________Hourly Labor Rate ScheduleClassificationRateAnalyst I $135Analyst II $165Professional $190Senior Professional I $265Senior Professional II $365Senior Technical Support $225Technical Support $150Support Staff $125Effective through December 31, 2023.Subject to annual adjustment thereafter.Direct Expenses will be billed at cost.Sub-Consultants will be charged at 10% mark-up, or per the Contract.

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-B, Page 1 of 1TASKNO. DESCRIPTION FEE1.CONSTRUCTION SUPPORT SURVEY SERVICES$429,000.00$429,000.00** These services will be completed on a time and materials basis as items are requested by the City as described inExhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-B: PAYMENT AND FEES *TOTAL COST**TIME AND MATERIALS NOT TO EXCEEDTOTAL COST AMOUNT WRITTEN IN WORDSFour hundred, twenty-nine thousand* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shallbeitemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for Exhibit 3-C, Page 1 of 1TASKNO. DESCRIPTION FEE1.CONSTRUCTION SUPPORT SURVEY SERVICES $42,646.00$42,646.00** These services will be completed on a time and materials basis as items are requested by the City as described inExhibit 1, complete. Hours are for payment of services. This is a time and material not toexceed contract.Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-C: PAYMENT AND FEES *TOTAL COST**TIME AND MATERIALS NOT TO EXCEEDTOTAL COST AMOUNT WRITTEN IN WORDSForty-Two Thousand Six Hundred Forty-Six Dollars* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shallbeitemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc.____________________________________Hourly Labor Rate ScheduleClassificationRateAnalyst I $139Analyst II $170Professional $196Senior Professional I $273Senior Professional II $376Senior Project Manager $325Senior Technical Support $232Technical Support $155Support Staff $129Effective through December 31, 2024Subject to annual adjustment thereafterDirect Expenses will be billed at costSub-Consultants will be billed at 10% mark-up, or per the Contract Service Group Category 1 (Reference RFQ 769-22)Construction Support Services for PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-D, Page 1 of 1TASKNO. DESCRIPTION FEE $84,154.00** These services will be completed on a time and materials basis as items are requested by the City as described inExhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-D: PAYMENT AND FEES *
TOTAL COST**TIME AND MATERIALS NOT TO EXCEEDfifty-four dollars* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shallbeitemizied by Task and shall list Personnel, Hours**, Rates and any other costs.Eighty-four thousand, one hundred TOTAL COST AMOUNT WRITTEN IN WORDS

Page 1 of 1 ends

kimley-horn.com 660 South Figueroa Street Suite 2050, Los Angeles, CA 90017 213-261-4040 February 25, 2025
Nicholas Godin
Assistant Director, City Engineering
City of Lancaster
44933 N Fern Avenue
Lancaster, CA 93534
Re: Measure R SR-138 Capacity Enhancements Program - Avenue J Interchange Improvements Project Design Support During Construction Additional Authorization #3 Request
Kimley-Horn and Associates, Inc. (Kimley-Horn) currently provides construction phase services support to the City of Lancaster (City). On February 14th, 2023, the City awarded the construction contract to Granite Construction (Contractor). Construction began on August 3 rd, 2023. Since then, Kimley-Horn assisted in preparing the RE file, attended a pre-construction meeting, responded to thirty-six (36) Requests for Information (RFIs), reviewed twenty-one (21) shop drawings and submittals with revisions, and answered approximately fifty (50) ancillary questions. Construction was originally anticipated to be complete within three-hundred sixty (360) calendar days. The City informed Kimley-Horn the Project is behind schedule due to Contractor delays, and the anticipated completion date is December 31 st, 2025. The purpose of this request is to provide additional scope and fee for the Kimley-Horn team to continue to provide design support to the City during the construction phase of the project up to the anticipated completion date of December 31
st, 2025.

Scope of Services
Kimley-Horn will continue to review and respond to Contractor RFIs pertaining to construction issues, clarify construction documents, perform reviews of shop drawings required by the project specifications, attend construction meetings, and perform site inspections.

The services will be provided on a time and materials basis described in the attached hours and cost spreadsheet with a not to exceed total amount of $679,918 as follows:

Original Authorization $124,118
Additional Authorization #1 (Survey Support) $429,000
Additional Authorization #2 (Contingency RFIs, Materials Submittals) $ 42,646 Additional Authorization #3 (Meetings, RFIs, and Material Submittals) $ 84,154 Total $679,918
We are excited to continue providing our professional services and support to the City in realizing these improvements.

Please review and let us know if you have any questions or need any additional information.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Eugene Huang, P.E. Brandon Friedman, P.E.

Project Manager Assistant Project Manager/Project Engineer Attachments:

Hours and Cost Summary Spreadsheet

City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #3) Scope Item #
Senior Professional I
Senior Technical Support
Analyst II
Support Staff
Total Hours per Task
KHA Labor Total
KHA Expense Totals
Total Task Budget
Billing Rates 273$ 232$ 170$ 129$
1 Preparation of RE File (included in original scope) 0 -$ -$ -$ 2 Pre-Construction Meeting (complete) 0 -$ -$ -$
3 Respond to RFIs 22 118 108 14 262 53,548$ 2,463$ 56,011$ 4 Review Shop Drawings and Submittals 3 23 12 2 40 8,453$ 389$ 8,842$ 5 Attend Construction Meetings (assumed weekly) 10 46 56 13,402$ 616$ 14,018$ 6 Project Site Inspections (assumed 2) 10 10 20 5,050$ 232$ 5,282$ 7 Prepare Record Drawings (included in original scope) 0 -$ -$ -$ Totals 45 197 120 16 378 80,453$ 3,701$ 84,154$ kimley-horn.com 600 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040 Kimley-Horn and Associates, Inc.____________________________________Hourly Labor Rate ScheduleClassificationRateAnalyst I $139Analyst II $170Professional $196Senior Professional I $273Senior Professional II $376Senior Project Manager $325Senior Technical Support $232Technical Support $155Support Staff $129Effective through December 31, 2024Subject to annual adjustment thereafterDirect Expenses will be billed at costSub-Consultants will be billed at 10% mark-up, or per the Contract Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-E, Page 1 of 1
TASK
NO. DESCRIPTION FEE

1. Preparation of RE File (included in original scope) $0.00

2. Pre-Construction Meeting (complete) $0.00

3. Respond to RFIs $58,432.00

4. Review Shop Drawings and Submittals $0.00

5. Attend Construction Meetings (assumed weekly) $7,763.00

6. Project Site Inspections (assumed 2) $2,176.00

7. Prepare Record Drawings (included in original scope) $44,853.00 $113,224.00
** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.

Additional hours and associated costs must be authorized in writing prior to expenditure.

EXHIBIT 3-E: PAYMENT AND FEES *
TOTAL COST**

TIME AND MATERIALS NOT TO EXCEED
hundred and twenty-four dollars
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.

One hundred thirteen thousand, twoTOTAL COST AMOUNT WRITTEN IN WORDS City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction (Request for Additional Authorization #4) Scope Item #
Senior Professional II
Senior Professional I
Senior Technical Support
Analyst II
Support Staff
Total Hours per Task
KHA Labor Total
KHA Expense Totals
*Biggs Cardosa (BCA, Structural Engineer)
Total
Total Task Budget
Billing Rates 387$ 281$ 239$ 175$ 133$ 1 Preparation of RE File (included in original scope) 0 -$ -$ -$ -$ 2 Pre-Construction Meeting (complete) 0 -$ -$ -$ -$ 3 Respond to RFIs 6 36 108 90 14 254 55,862$ 2,570$ -$ 58,432$ 4 Review Shop Drawings and Submittals (complete) 0 -$ -$ -$ -$ 5 Attend Construction Meetings (assumed weekly) 6 24 30 7,422$ 341$ -$ 7,763$ 6 Project Site Inspections 4 4 8 2,080$ 96$ -$ 2,176$ 7 Prepare Record Drawings 4 6 60 110 6 186 37,622$ 1,731$ 5,500$ 44,853$ Totals 10 52 196 200 20 478 102,986$ 4,737$ 5,500$ 113,223$ *Includes 10% KHA markup
Assumptions:
1 Average monthly KHA labor fee = ~$7,600 based on historical billings. 2 3 The above hours distribution for Task 3 (RFIs) assumes the following:

Senior Professionall II - 6 Hours as Needed
Senior Professional I - 8 Hours/Heavy Month & 4 Hours/Light Month Senior Techincal Support - 24 Hours/Heavy Month & 12 Hours/Light Month Analyst II - 20 Hours/Heavy Month & 10 Hours/Light Month Support Staff - 14 Hours as Needed
4 5 $5,500 is included for BCA to fund record drawings preparation. Their budget was previously spent on RFIs/Material Submittals.

City asked KHA to provide an additional authorization request for three typical months and three heavy months of RFIs, construction meetings, and site inspections. Assume typical month = ~$7,600 and heavy month = ~15,200, for a total of ~$68,400.

The original contract allocation for Task 7 has since been used to respond to RFIs/Materials Submittals. The hours included here match the hour distribution as shown in the Project's original KHA fee proposal and are intended to fully refund the task.

Lancaster City CouncilNovember 18, 2025

Lancaster City Council
November 18, 2025