[TO BE COUNTER-SIGNED AND RETURNED PRIOR TO ISSUING GRANT PAYMENT] Letter of Agreement
DATE
December 12, 2024
Dear Jorge Monroy:
On behalf of the National Recreation and Park Association, Incorporated (“NRPA”), I am pleased to inform you of our desire to extend a grant in the amount of $4,500.00 as described below (the “Grant”):
Grantee: City of Lancaster Parks, Arts, Recreation and Community Services (PARCS) Purpose: The purpose of this grant is to support the implementation of the project selected for grant funding (“Project”): Supporting Healthy Aging through Parks and Recreation 4.0. In addition to the aforementioned funds, Grantee will also receive two (2) instructor trainings and related supporting program materials for the Walk With Ease program.
This grant opportunity is made possible through the support of the U.S. Centers for Disease Control and Prevention (CDC), supported by the Funding Opportunity Announcement (FOA) Number: DP21-2106 and Award No. 5 NU58DP006985-03-00 in the amount of $460,003.00, dated June 27, 2023 and signed by Ms. Pamela Render, Grants Management Officer. NRPA is managing the administration of the grant program (Program). Grants made through this Program are intended to support the implementation of arthritis-appropriate evidence-based interventions (AAEBIs) (i.e., Active Living Every Day, Enhance Fitness®, Fit Strong!, Walk With Ease, or Tai Chi for Arthritis) through local parks and recreation.
In order to process the payment of your Grant, Grantee is required to carefully read, and then – to indicate acceptance of the terms of the Grant – to sign, date, and return to the NRPA this letter (the “Grant Agreement”).
In consideration for receipt of the Grant, by signing this letter, Grantee acknowledges and agrees to the following:
1. Grantee understands the purpose and requirements of the Grant Agreement.
2. Grantee will not infringe, misappropriate, or violate the intellectual property, privacy, or publicity rights of any third party.
3. Grantee will comply with all applicable laws, regulations, and rules including, but not limited to, the following:
a. The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and HHS Awards in 2 C.F.R. Part 200 and 45 C.F.R. Part
75. Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66
b. All other applicable terms, conditions, and restrictions published by the CDC including the following, which can be reviewed at
https://www.cdc.gov/grants/federal-regulations-policies/index.html:
i. The General Terms and Conditions for Non-Research Grants and Cooperative Agreements
ii. HHS Grants Policy Statement
iii. Federal Funding Accountability and Transparency Act (FFATA) iv. Anti-Lobby Restrictions for CDC Grant Recipients
v. Grantee Notification Guidance on the Establishment of Subaccounts
4. The Grant will be used solely for the following purpose(s), as outlined in this Grant Agreement. Grant funds may not be expended for any other purpose without NRPA’s prior written approval. You will repay any portion of the Grant that is not used for the purpose stated in this Grant Agreement.
a. Increase the availability and sustainability of AAEBIs provided through local parks and recreation.
b. Participate in NRPA’s virtual Grantee Kick Off Call on December 12, 2024. c. Work to enroll 150 participants in Walk With Ease by June 30, 2026. d. Participate in the Supporting Healthy Aging through Parks and Recreation Community of Practice (CoP).
i. Attend CoP quarterly sessions with NRPA staff and consultants (dates are TBD).
ii. Complete coursework outside of the four CoP quarterly sessions. iii. Engage with other CoP members to increase the equitable dissemination, delivery and sustainability of AAEBIs through park and recreation agencies.
e. Collaborate with NRPA to conduct evaluation and AAEBI tracking activities and submit information quarterly to NRPA as reasonably requested regarding:
i. Collaborate with NRPA to conduct evaluation and AAEBI tracking activities and submit information quarterly to NRPA as reasonably requested regarding:
ii. Reach of AAEBIs (# of participants, demographics, etc.) iii. Completion of instructor trainings
Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66
iv. Updates on project status and timeline for planned activities/elements v. Impact stories
vi. Pictures documenting progress and activities (if applicable) f. Participate in other AAEBI implementation and delivery evaluation activities as reasonably requested including bi-monthly grantee networking calls, interviews, focus groups, hosting a site visit, and surveys to document best practices to help inform resources and tools related to recruitment and partnership building. g. Conduct local community outreach through web, social media, and local press release to help promote the Project.
h. Document and share with NRPA success stories, press releases, photos, videos, quotes, local media coverage and highlights throughout the project and grant period.
i. Complete project and submit a final report (template provided by NRPA) by July 31, 2026, describing the success(es) of the project and how the grant funds were utilized upon completion of the project.
5. None of the funds issued by NRPA will be utilized in a manner contrary to the charitable and educational purposes of NRPA.
6. NRPA designates Natalia Ospina to serve as NRPA’s liaison and to assist the NRPA in supervising, monitoring and evaluating the expenditure of grant funds and the progress made in accomplishing the grant project. NRPA may appoint one or more additional liaisons as NRPA deems appropriate, and NRPA in its sole discretion may change the designation of any or all of its liaisons from time to time. Grantee will fully cooperate with such liaisons and will provide them with such information as they may request from time to time on NRPA’s behalf regarding the Grant.
7. Grantee will maintain records of receipts and expenditures with respect to all Grant funds and will make Grantee’s books and records with respect to the Grant available to NRPA and its representatives if reasonably requested. Grantee will submit a full and complete annual written report to Grantor by July 31, 2026, and such interim reports as the NRPA or its representatives may reasonably require from time to time. Such reports may include: (a) a detailed accounting of the use or expenditure of all Grant funds; (b) a description of Grantee’s compliance with the terms of this Agreement; (c) the progress made in accomplishing the objectives of the Grant as set forth in the Grant Application, if applicable; (d) an attestation that Grant funds were used solely for expenditures permitted under this Agreement; and (e) such other information as NRPA or its representatives may reasonably request. Grantee will provide any other documents, materials and information reasonably requested by NRPA or its representatives.
Grantee will keep the financial records with respect to the Grant, along with copies of Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66
any reports submitted to NRPA, for at least four years following expenditure of the Grant funds.
8. Grantee will permit NRPA and its representatives, at NRPA’s request, to have reasonable access during regular business hours to Grantee’s files, records, accounts, personnel and clients or other beneficiaries for the purpose of making such financial audits, verifications or program evaluations as NRPA and its representatives reasonably deem necessary or appropriate concerning the Grant.
9. Grantee agrees not to make any public statement regarding the Grant without the prior written approval of NRPA. Grantee will allow NRPA to review and approve the text of any proposed publicity concerning the Grant prior to its release. NRPA may include information regarding the Grant, including the amount and purpose thereof, any photographs Grantee may have provided to NRPA, Grantee’s logo or trademark, or other information or materials about Grantee, in NRPA’s periodic public reports and press releases and on NRPA’s website and public media channels.
10. Grantee agrees to indemnify NRPA against any loss or expense (including reasonable attorneys’ fees) NRPA incurs as a consequence of breach by Grantee of any of its undertakings hereunder. In addition, by accepting the Grant, Grantee irrevocably and unconditionally agrees, to the extent allowed by applicable law, to defend, indemnify and hold harmless NRPA and each of its officers, directors, employees and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorneys’ fees) directly or indirectly, wholly or partially, arising from or in connection with any act or omission of Grantee or its employees or agents, in applying for or accepting the Grant, in expending or applying the Grant funds, or in carrying out the program to be funded by the Grant, except to the extent that such claims, liabilities, losses or expenses arise from or in connection with any wrongful act or omission of Grantor or its employees or agents.
11. In addition to NRPA’s rights with respect to disbursement of Grant funds under any other provision of this Grant Agreement, NRPA reserves the right to discontinue, modify or withhold any disbursement of Grant funds or to require a total or partial refund of any Grant funds if, in NRPA’s reasonable discretion, such action is necessary: (a) because Grantee has not fully complied with the terms and conditions of the Grant or this Grant Agreement; (b) to protect the purpose and objectives of the Grant or any other charitable interest of NRPA; or (c) to comply with the requirements of any law or regulation applicable to Grantee, NRPA, or the Grant.
12. Grantee understands that NRPA requires Grantee to complete and return IRS Form W-9 (attached) as a precondition for payment of the Grant.
13. Grantee understands that NRPA will distribute Grant Funds to support the requirements of the grant within thirty (30) days of receipt of both this executed Letter of Agreement and the Grantee’s IRS Form W-9.
a. Grant Funds will be distributed in the form of a check in the full Grant amount.
Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66 b. No matching funds are required.
14. Grantee understands that the NRPA has no obligation to provide additional funds to the G
rantee for this Project or any other project or purposes.
15. The individual signing this Grant Agreement on behalf of Grantee hereby certifies that:
(a) they are a duly authorized officer of Grantee; and (b) they are authorized to accept the Grant on behalf of Grantee and to obligate Grantee to observe all of the terms and c
onditions placed on the Grant, and in connection with the Grant, to make, execute and del
iver on behalf of the Grantee this Grant Agreement and all representations, receipts, reports and other instruments of every kind.
16. Before commencing any litigation arising out of or relating to the relationship of the parties, this MOU, or the breach hereof, the parties agree to negotiate in good faith to resolve such dispute within fifteen (15) business days of notice by the other party of suc h
di
spute.
P
lease contact me with any questions concerning the requirements of this letter.
Accepted and acknowledged by: Sincerely,
Print Name and Title:
Officer Date:
Printed Name and Title:
Candice Carnage, Chief Operating and Financial Officer
___________
Date:________________
Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66 July 10, 2025 | 12:10:12 PM PDT
Rev 1/2019
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF LANCASTER
LANCASTER, CALIFORNIA
By
:
T rolis Niebla, City Manager
D
ated:
NRPA National Recreation and Park Association
By:
____________________________________________
Candice Carnage, Chief Operating and Financial Officer
Dated: ___________________________________________
A
TTEST:
_______________________________
City Clerk
AP
PROVED AS TO FORM:
________________________________
City Attorney _______
RM
By: ____________________________
Sonya Patterson, Department Head
D
ated: _________________________
Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66 July 10, 2025 | 12:10:12 PM PDT
July 10, 2025 | 12:20:18 PM PDT
July 14, 2025 | 10:10:40 PM PDT
For use with Licenses, Permits, POs, and RFPs
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.
Th
e Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.
Cu
rrent Lancaster City Council Members are listed at:
https://www.cityoflancasterca.org/government/city-officials/city-council-copy Cu
rrent Planning Commissioners are listed at:
https://www.cityoflancasterca.org/government/commissions-appointments/planning Pr
oposers are responsible for accessing this link to review the names prior to answering the following questions.
1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Lancaster City Council Member or other city official in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Council Member(s)/city official(s):
NO
2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Lancaster City Council Member or other city official in the 12 months following any Council action related to your proposal or application? YES
If yes, please identify the Council Member(s) /city official(s):
NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded) Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member (s) from participating in any actions related to your proposal or application. _____________
________________
Signature of authorized individual
_____________
________________
Company/Applicant Name
Docusign Envelope ID: 8090ADFE-76D2-4971-BD30-467A1F6539D5 1/17/2025
_________________
Date
NRPA
Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66 SHAPR 4.0 Walk With Ease Proposed Budget
Category Description Estimated Cost
Marketing and Outreach Flyers, posters, newsletters,
and local advertisement to
promote the program
$1,000
Walking Gear, Incentives and
Prizes
Pedometers, walking sticks,
shirts, caps & shade hats
reflective gear, and reusable
water bottles for participants
$2,000
Event Funds Photo ops, light snacks and
refreshments, entertainment
$600
Refreshments Water for group walks $300
Safety Equipment for Walks First aid bags, wheelchairs for exhausted patrons, parasols
for hot bright days, radios for
staff communication,
$400
Contingency Fund Reserve for unexpected costs
or additional needs during the
program
$200
Docusign Envelope ID: 10878333-1F49-4B85-9474-4D7F42D15F66