STAFF REPORT
City of Lancaster
CC 7
2/24/2026
TN
Date:February 24, 2026
To: Mayor Parris and City Council Members
From:George N. Harris II, Senior Director/Treasurer – Administrative Services Subject:Approval of the purchase and installation of Audio and Visual Systems for the Midtown Recreation Center
Recommendation:
Approve the purchase and installation of Audio and Visual systems for the Midtown Recreation Center.
G.C. Section 84308: No
Fiscal Impact:
$203,632.06 as per the attached COA Associates Estimate #EST10821 to be paid from account CP14BS002.CONST.TECHNOLOGY.
Background:
The City of Lancaster undertook the purchasing and remodeling of a facility for community use known as the Midtown Recreation Center. As a part of that effort, Information Technology has been tasked with outfitting the Midtown Recreation Center conference rooms, community rooms and computer lab, with the latest audio and visual systems. The goal is for the remodeled facility to have the best displays, sounds systems and software for highly effective collaboration both in person and virtually.
Information Technology staff have continued their long-standing partnership with COA Associates—formerly Streamline Audio Visual, Inc., the City’s established audio-visual vendor.
Following a competitive RFP (713-19) process, COA Associates/Streamline Audio Visual was selected at the December 10, 2019 City Council Meeting. Maintaining this relationship ensures consistency across the City’s platforms, including programming, software functionality, and interoperability with current audio, visual, and digital signage systems throughout the City. 2 3
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The Purchasing Officer has determined that the materials or services are unique and available only from one source, so that the quotation procedure required by LMC Chapter 3.32 would be meaningless.
Attachment:
COA Associates Estimate_10821
Sole Source Form
Levine Act