STAFF REPORT
City of Lancaster
CC 6
2/24/2026
TN
Date:February 24, 2026
To: Mayor Parris and City Council Members
From:George N. Harris II, Senior Director/Treasurer – Administrative Services Subject:Approval to Purchase 20 Additional Accela User Licenses Recommendation:
1. Approve the purchase of 20 additional Accela Civic Platform user licenses to support increased system usage and the implementation of new business processes.
2. Authorize the City Manager, or his designee, to execute all contracts and associated documents.
G.C. Section 84308: No
Fiscal Impact:
$64,480.00 for year 2 as per the attached Order Form to be paid from account 11218000.5361.
Ongoing costs for subsequent years will be budgeted annually as part of the City’s regular budget process.
Background:
The City of Lancaster has utilized the Accela Civic Platform since 2018 to support Planning, Permitting and related regulatory functions. The City is expanding its use of Accela to include new operational processes, specifically Special Event Permitting and Code Enforcement. These additions are critical to supporting current operational needs, improving compliance tracking, and streamlining workflows.
As more departments rely on Accela for daily operations, additional licenses are required to ensure staff have appropriate system access without delays or workarounds that could impact productivity and service levels.
Attachment:
SaaS Renewal Order Form