Agenda packet — Lancaster City Council, April 28, 2026 (part 3 of 4)

$1,050,000
Description of Equipment/Fixed Asset Grant Funds
$0
$0
$0
$0
$0
$0
$0
Grant Funds
$5,600
$0
$0
$0
$0
$5,600
Grant Funds
$299,489
$399,318
$0
Description
Giffords CVI conference Training
Community Intervention Workers ( 2, 40hrs/wk FTE): Provide frontline violence interruption, conflict mediation, and credible messenger engagement in the community. They resoond to crises, prevent retaliation, and mentor high-risk participants. Case Managers (2 40hrs/wk FTE): Deliver individualized case management, connect participants to services like housing, employment and education Project Coordinator ( 3hrs/wk FTE): Provides administrative oversight, conducts team meetings, and supports compliance with reporting requirements Program Asst ( 10hrs/wk FTE ): Provides clerical and administrative support to the Project Coordinator, and assist in program data collection and reporting $8700 for Hardship Assistanct - Funds will be used to provide limited, needs-based assistance to participants facing unforeseen crises that could jeopardize their stability and/or program engagement. Allowable uses include burial assistance, utility bills, emergency transportation, or other critical expenses tha directly impact a participant's safety, wellbeing, or ability to remain connected to services.
$76463. Professional services- Q&Q Controllers are retained to provide full-cycle accounting & fiscal services as well as employee benefits administration of this program.

Generic Training Group will provide program compliance monitoring, review and audit.

Pink Cloud Innovations will design and deploy a comprehensive data system to support performance management and reporting $37216 for other costs including uniform, staff training & self Care, Program Supplies, mileage, Participant related costs $95182 Indirect costs@15%
TOTAL
5b. NGO Subcontractors Narrative: List each NGO subcontractor that will be providing direct client-centered services. Provide a brief description of the services that will be provided.

Enter narrative here. You may expand cell height if needed. 8b. Indirect Costs Narrative:
6b. Equipment/Fixed Assets Narrative: List any equipment or fixed assets that will be purchased with grant funds and provide a brief description of each item that explains how it will be used toward fulfilling grant objectives.

Calculation for Expense
TOTAL
6a. Equipment/Fixed Assets
7a. Other (Travel, Staff Training, etc.)
Calculation for Expense
TOTAL
Regardless of which option is chosen, if the amount entered in the Grant Funds column turns red, adjust it to not exceed the maximum noted just below it: TOTAL
Indirect costs may be charged to grant funds by choosing either Option 1) or 2) listed below:

Enter narrative here. You may expand cell height if needed.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs will be charged up to 20% of total direct costs, less equipment. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate. 1) Indirect costs will be charged as 15% of total direct costs, less equipment. Applicable if the organization does not have a federally approved indirect cost rate.
8a. Indirect Costs
7b. Other (Travel, Staff Training, etc.) Narrative: Provide a brief explanation for how each item listed above will contribute toward fulfilling grant objectives. Please budget for at least two 2-day trips to Sacramento for 3-5 key grant team members. 2 entries, per diem, Lodging, Travel

Page 3 ends

City of Lancaster Police Department
BSCC 247-26

Page 1 of 1 ends

APPENDIX A: CalVIP EXECUTIVE STEERING COMMITTEE ROSTER
CalVIP Executive Steering Committee
Name Title & Organizational Affiliation From
1 Janet Gaard, Chair Retired Judge & Board Member, BSCC Sacramento 2 Mike Villegas Lieutenant, Palm Springs Police Department Palm Springs 3 Aril Freilich Director, Office of Gun Violence Prevention, CA Department of Justice Sacramento
4 Mike McLively Policy Director, Giffords Center on Violence Intervention San Francisco
5 Refujio “Cuco” Rodriguez Hope And Heal Fund San Louis Obispo
6 Thaddeus Smith III African American Black Parent Advisory Chairperson, Stockton Unified School District Stockton
7 Dr. David Richardson Retired Los Angeles
8 Greg Fidell Combating Crimes and Guns Initiative Senior Manager, Brady Center to Prevent Gun Violence Los Angeles
9 Brian Barnes Assistant Sheriff, San Joaquin County San Joaquin County
10 Elena Costa Violence Prevention Program Section Chief California Department of Public Health Sacramento
11 Keycha Gallon CEO & Founder, Keyz 2 The Future Non-Profit Organization Bay Area
12 Dr. Adrienne Hillman Program Officer, Trauma Prevention Partnerships, California Community Foundation Los Angeles
Appendix B: Criteria and Assurance for Non-Governmental Organizations that Receive BSCC Grant Funds as a Subcontractor
Required Attachment: Applicants will be prompted to upload this document from the BSCC CalVIP webpage to the BSCC Submittable Application Portal.

The CalVIP RFP includes requirements that apply to non-governmental organizations that receive BSCC grant funds as subcontractors. Grantees are responsible for ensuring that all subcontracted third parties continually meet these requirements as a condition of receiving any CalVIP
funds. The RFP describes these requirements as follows:

Any non-governmental organization that receives CalVIP funds must:
• Have been duly organized, in existence, and in good standing at least six (6) months prior to the start date of the applicant's Grant Agreement with BSCC.

Note: Non-governmental organizations that have recently reorganized or have merged with other qualified non-governmental organizations that were in existence prior to the six (6) month date are also eligible, provided all necessary agreements have been executed and filed with the California Secretary of State prior to the start date of the applicant's Grant Agreement with BSCC. • Be registered with the California Secretary of State's Office, if applicable. • Have a valid business license, Employer Identification Number (EIN), and/or Taxpayer ID (if sole proprietorship).
• Have any other state or local licenses or certifications necessary to provide the services requested (e.g., facility licensing by the Department of Health Care Services), if applicable.

In the table below, provide the name of the Grantee and list all subcontracted third parties.

Name of Grantee: City of Lancaster
Name of Subcontracted Address Email / Phone Meets All
Third Party Requirements
Helper Foundation 8632 S Sepulveda Blvd ste 31 0-908-8364 Yes�c@J 204 Los Angeles, CA. 90045 Yes □ No □
Yes □ No □
Yes □ No □
Refer to next page for signature block.

STAFF REPORT
City of Lancaster
CC
4/28/26
TN
Date: April 28, 2026
To: Mayor Parris and City Council Members
From: Rodrick Armalin, Chief of Police - Lancaster Police Department Subject: Acceptance of Additional Funding from California Board of State and Community Corrections - California Community Violence Intervention & Prevention Cohort 5 (CalVIP) Grant Award
Recommendations:

1. Accept additional California Board of State and Community Corrections - CalVIP Chort 5 grant award in the amount of $34,74100, appropriating funds to revenue account LPDCALVIP.STATEOTHER.23030000.4998. (Total grant award $2,031,333.00)

2. Appropriate additional funds to the following project expense strings for implementation of the CalVIP programs:
$34,741.00 to LPDCALVIPP.MISCGRANTS 23030000.5656 (Total project expense miscgrants $1,322,341.00)

3. Authorize the City Manager, or his designee, to execute the grant agreement including all necessary documents, agreements, and provisions, subject to City Attorney approval.

G.C. Section 84308: No
Fiscal Impact:

No impact to the General Fund. The City was awarded $1,996,592.00 through the BSCC California Community Violence Intervention and Prevention grant program. An additional $34,741.00 was awarded after Council acceptance for a total grant award amount $2,031,333.00.

No matching funds or in-kind contributions are required.

Background:

On February 12, 2026, the BSCC Board approved the Lancaster Police Department grant application and awarded funding in the amount of $1,996,592.00. On March 24, 2026, Council accepted this award and appropriated the funds to revenue account LPDCALVIP.STATEOTHER.23030000.4998. On March 30, 2026, the Lancaster Police 1 6
2 3
Department received the Grant Agreement for execution. An additional $34,741 was awarded specifically for Mental Health Support to Frontline Workers and their Families.

This report focuses on accepting and appropriating the additional awarded funds in the amount of $34,741.00 for a total award amount of $2,031,033.00 from the California Board of State and Community Corrections for community violence intervention services.

RA/cm
Attachment:

BSCC Agreement Number BSCC 247-26

STAFF REPORT
City of Lancaster
CC 5
4/28/2026
TN
Date:April 28, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director - PW City Engineering Subject:Acceptance of Public Works Construction Project No. 23-029 – Avenue L and 5th Street East Drainage Improvements
Recommendation:

Accept the work constructed by R.C. Becker and Son, Inc., of Santa Clarita, California, for Public Works Construction Project (PWCP) No. 23-029, Avenue L and 5 th Street East Drainage Improvements, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 7107(c).

G.C. Section 84308: No
Fiscal Impact:
$1,043,409.41 (including 10% contingency) was awarded based on the original contract. There were five (5) Contract Change Orders for this project totaling $35,018.34, which brought the contract cost from $948,554.01 to $983,572.35. Sufficient funds were available in Capital Improvements Budget in project string CP17SD032.CONST, GL Account 41149900.8000.

Background:

The proposed project was funded by Drainage Developer Fees. This project included construction of Master Plan of Drainage inlet, storm drainpipe, water systems, and ancillary street improvements at the southwest corner of Avenue L and 5th Street East.

Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project was subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions. The PWCP 23-029 contract documents were prepared, and the project was advertised accordingly. Per 2 3
4 6
Section 2.6(b) of the CWA, Letters of Assent were submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurred later.

Construction of the project has been completed to the satisfaction of the Director of Public Works.

The project was substantially completed on July 3, 2025, which was within the time permitted by the contract. The construction quantities and the amount of payment have been approved by the Contractor and Director of Public Works.

The total contract cost was $983,572.35.

NG/ge
Attachments:

Notice of Completion
Vicinity Map

Page 1 of 1 ends

RECORDING REQUESTED BY:

CITY OF LANCASTER

WHEN RECORDED MAIL TO:

CITY OF LANCASTER

CITY CLERK DEPARTMENT
44933 N. FERN AVENUE
LANCASTER, CA 93534

SPACE ABOVE THIS LINE FOR RECORDER'S USE
This document is exempt from payment of a recording fee pursuant to government Code Section 6103 and 27383.

NOTICE OF COMPLETION OF

PUBLIC IMPROVEMENT AND WORK

NOTICE IS HEREBY GIVEN:

1. The City of Lancaster, Los Angeles County, State of California, is the owner on file of a certain public improvement known as:

Public Works Construction Project No. 23-029 - Avenue L and 5th Street East Drainage Improvements

2. The address of said owner is 44933 Fern Avenue, Lancaster, California 93534.

3. The location of said public improvement is as follows: southwest corner of Avenue L and 5th Street East.

4. On November 5, 2024, a contract was entered into with R.C . Becker and Son, Inc. of Santa Clarita, California, for the construction, installation, and completion of the above -described public improvement and work and filed for record in the office of the City Clerk of the City of Lancaster.

5. The work was completed on July 3, 2025, by said company according to the plans and specifications and to the satisfaction of the Director of Public Works and was accepted by the City on April 28, 2026. That upon said contract Fidelity and Deposit Company of Maryland was surety for the bond upon said contract and given by said company as required by law.

ATTEST:

ANDREA ALEXANDER
City Clerk
City of Lancaster
DATED this _____ day of _____________, 20__

CITY OF LANCASTER

BY:

MARISSA DIAZ
Director – Public Works
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

DATE SIGNATURE

PLACE OF EXECUTION

CITY OF LANCASTER
PWCP 23-029 – AVENUE L AND 5TH STREET EAST DRAINAGE

IMPROVEMENTS

VICINITY MAP

PROJECT SITE

For use

with Licenses
,
Permits
, POs, and RFPs

California Levine Act Statement

California Government Code SecƟon 84308, commonly referred to as the "Levine Act," prohibits any Lancaster oﬃcial

from parƟcipaƟng in any acƟon related to a contract or applicaƟon if he or she receives any poliƟcal contribuƟons totaling more than $250 within the previous twelve months, and for twelve
months following the
date a ﬁnal decision
is rendered
.

The Levine Act also requires a Lancaster City
oﬃcial
who has received such a contribuƟon to disclose the
contribuƟon on the record of the proceeding.

Current Lancaster City Council Members are listed at:

hƩps://www.cityoﬂancasterca.org/government/city
-
oﬃcials/city
-
council
-
copy

Current Planning Commissioners are listed at:

hƩps://www.cityoﬂancasterca.org/government/commissions
-
appointments/planning

Proposers are responsible for accessing this link to review the names prior to answering the following quesƟons.

1. Have you or your company, or any agent/board member on behalf of you or your company/enƟty, made any poliƟcal contribuƟons of more than $250 to any Lancaster City Council Member or other city oﬃcial
in the 12
months preceding the date of the submission of your proposal or applicaƟon, or the anƟcipated date of any Council acƟon?

YES If yes, please idenƟfy the Council Member(s)
/city oﬃcial(s)
:

2. Do you or your company/enƟty, or any agency on behalf of you or your company/enƟty, anƟcipate or plan to make any poliƟcal contribuƟon of more than $250 to any Lancaster City Council Member

or other city oﬃcial

in
the 12 months following any Council acƟon related to your proposal or applicaƟon?

YES

If yes, please idenƟfy the Council Member(s)

/city oﬃcial(s):

(
Please note that if this is a contract lasƟng more than one (1) year that you must update this form if there are any contribuƟons made aŌer the contract is awarded)

Answering yes to either of the two quesƟons above does not preclude the Lancaster City Council from awarding a contract or approving an applicaƟon or any subsequent acƟon. It does however, preclude the idenƟﬁed Council
Member (s) from parƟcipaƟng in any acƟons related to your proposal or applicaƟon.

_________________

_____________________________

Date

Signature of authorized individual

_____________________________

Company/Applicant Name

X
X
1/8/2026
R.C. Becker Inc.

Lorraine Martinez-Controller

STAFF REPORT
City of Lancaster
CC 6
4/28/2026
TN
Date:April 28, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director - PW City Engineering Subject:Acceptance of Public Works Construction Project No. 24-002, Systemic Commercial Driveway Modification Highway Safety Improvement Program - Systemic Local (HSIPSL) - 5419(060)
Recommendation:

Accept the work constructed by Chrisp Company of Bloomington, California, for Public Works Construction Project (PWCP) No. 24-002, Systemic Commercial Driveway Modification HSIPSL - 5419(060), and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 7107(c).

G.C. Section 84308: No
Fiscal Impact:
$237,213.00 (including 20% contingency) was awarded based on the original contract. There was one (1) Contract Change Order for this project totaling (-$2,238.00) which brought the contract cost from $197,677.50 to $195,439.50. Sufficient funds were available in Capital Improvements Budget in project string CP16ST034.CONST, GL Accounts 21749900.8000, 23049900.8000, and 41449900.8000.

Background:

The project is funded by the State of California, Department of Transportation (Caltrans) approved HSIP Cycle 10 funding and local matching funds. This project installed infrastructure that systematically restricts and prohibits left turns at the seven distinct locations listed below:

Valley Central Way, 550 ± feet north of Avenue J
Valley Central Way, 420 ± feet north of Central Court
2 3
4 7
Valley Central Way, 900 ± feet south of Lancaster Boulevard Avenue K, 350 ± feet west of Challenger Way
Challenger Way, 400 ± feet south of Avenue J
10th Street West, from Avenue K to 350 ± feet north
Avenue K, from 10th Street West to 440 ± feet east

Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project was subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions. The PWCP 24-002 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent were submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurred later.

Construction of the project has been completed to the satisfaction of the Director of Public Works.

The project was substantially completed on August 14, 2025, which was within the time permitted by the contract. The construction quantities and the amount of payment have been approved by the Contractor and Director of Public Works.

The total contract cost was $195,439.50.

NG/ge
Attachments:

Notice of Completion
Vicinity Map

Page 1 of 2 ends

RECORDING REQUESTED BY:

CITY OF LANCASTER

WHEN RECORDED MAIL TO:

CITY OF LANCASTER

CITY CLERK DEPARTMENT
44933 N. FERN AVENUE
LANCASTER, CA 93534

SPACE ABOVE THIS LINE FOR RECORDER'S USE
This document is exempt from payment of a recording fee pursuant to government Code Section 6103 and 27383.

NOTICE OF COMPLETION OF

PUBLIC IMPROVEMENT AND WORK

NOTICE IS HEREBY GIVEN:

1. The City of Lancaster, Los Angeles County, State of California, is the owner on file of a certain public improvement known as:

Public Works Construction Project No. 24-002 – Systemic Commercial Driveway Modification HSIPSL - 5419(060)

2. The address of said owner is 44933 Fern Avenue, Lancaster, California 93534.

3. The location of said public improvement is as follows: PWCP 24-002 – Systemic Commercial Driveway Modification HSIPSL - 5419(060). See Exhibit ‘A’ attached hereto and made a part hereof.

4. On May 27, 2025, a contract was entered into with Chrisp Company for the construction, installation, and completion of the above-described public improvement and work and filed for record in the office of the City Clerk of the City of Lancaster.

5. The work was completed on August 14, 2025, by said company according to the plans and specifications and to the satisfaction of the Director of Public Works and was accepted by the City on April 28, 2026. That upon said contract Hartford Fire Insurance Company was surety for the bond given by the said company as required by law.

ATTEST:

ANDREA ALEXANDER
City Clerk
City of Lancaster
DATED this _____ day of _____________, 20__

CITY OF LANCASTER

BY:

MARISSA DIAZ
Director – Public Works
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

DATE SIGNATURE

PLACE OF EXECUTION

Page 2 of 2 ends

Exhibit ‘A’
PWCP 24-002 – Systemic Commercial Driveway Modification HSIPSL - 419(060) Project Locations

1. Valley Central Way, 550 ± feet north of Avenue J

2. Valley Central Way, 420 ± feet north of Central Court

3. Valley Central Way, 900 ± feet south of Lancaster Boulevard

4. Avenue K, 350 ± feet west of Challenger Way

5. Challenger Way, 400 ± feet south of Avenue J

6. 10th Street West, from Avenue K to 350 ± feet north

7. Avenue K, from 10th Street West to 440 ± feet east

For use with Licenses, Permits, POs, and RFPs

California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Lancaster City Council Members are listed at:
https://www.cityoflancasterca.org/government/city-officials/city-council-copy

Current Planning Commissioners are listed at:
https://www.cityoflancasterca.org/government/commissions-appointments/planning

Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any Lancaster City Council Member or other city official in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?

YES If yes, please identify the Council Member(s)/city official(s):

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any Lancaster City Council Member or other city official in the 12 months following any Council action related to your proposal or application?

YES If yes, please identify the Council Member(s) /city official(s):

NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded)

Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member (s) from participating in any actions related to your proposal or application.

_________________ _____________________________
Date Signature of authorized individual

_____________________________
Company/Applicant Name
1/08/2026
Chrisp Company

STAFF REPORT
City of Lancaster
CC 7
4/28/2026
TN
Date: April 28, 2026
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director - PW City Engineering Subject: Site Plan Review (SPR) 23-003 – Acceptance of Improvements (Streets) Recommendations:

1. Approve the water system installed by the developer for the following project.

2. Approve the work and materials for the developer-construction sanitary sewer system and accept the infrastructure for public use and maintenance by the City.

3. Approve the work and materials for the developer-constructed streets and accept the infrastructure for public use and maintenance by the City.

Project Location/Owner
SPR No. 23-003 William Barnes Avenue and 45th Street West (APN: 3105-001-056)
Owner: NP Fox Field Building, LLC
G.C. Section 84308: No
Fiscal Impact:

Total estimated value of Capital assets accepted is $285,305.48, as broken down below: • Water:

None. These improvements are not maintained by the City. • Sewer: Estimated value of Capital assets to be accepted is $6,320.00. • Streets: Estimated value of Capital assets to be accepted is $201,775.64.
2 3
4 8
Background:

Water
Water system improvements are approved by the City in order to exonerate the Developer’s Undertaking Agreement and release improvement securities. The water system for this project has been constructed and completed to the satisfaction of the local water purveyor, Los Angeles County Waterworks District 40-04, Antelope Valley, and was constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory by the Director of Public Works.

Sewer
The listed sanitary sewer has been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory by the Director of Public Works.

Streets
The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory by the Director of Public Works.

SC/cvh
Attachment:

Vicinity Map

VICINITY MAP
SPR 23-003

California Levine Act Statement

California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Lancaster City Council Members are listed at:
https://www.cityoflancasterca.org/government/city-officials/city-council-copy

Current Planning Commissioners are listed at:
https://www.cityoflancasterca.org/government/commissions-appointments/planning

Proposers are responsible for accessing this link to review the names prior to answering the following questions.

1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $500 to any Lancaster City Council Member or other city official in the 12 months preceding the date of the submission of your proposal or application, or the anticipated date of any Council action?

YES If yes, please identify the Council Member(s)/city official(s):

2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $500 to any Lancaster City Council Member or other city official in the 12 months following any Council action related to your proposal or application?

YES If yes, please identify the Council Member(s) /city official(s):

NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded)

_________________ _____________________________ Date Signature of authorized individual

_____________________________
Company/Applicant Name

STAFF REPORT
City of Lancaster
CC 8
4/28/2026
TN
Date: April 28, 2026
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director
Subject: Task Order No. 6 for Multi-Year Professional Services (Service Group Category 2 – Traffic Engineering) to Assess the SR-14 (SR-138)/Avenue G Interchange Improvements, Validate the Scope of Work and Prepare the Project for Grant Funding Applications
Recommendation:

Approve Task Order No. 6, with Kimley-Horn and Associates, Inc., for services in accordance with the multi-year professional services agreement service group category (SGC) 2 – Traffic Engineering, to assess the SR-14 (SR-138)/Avenue G Interchange Improvements, validate the scope of work and prepare the project for grant funding applications in the total amount of $265,265.40 ($221,054.50, plus 20% contingency), and authorize the City Manager, or his designee, to sign all documents.

G.C. Section 84308: No
Fiscal Impact:
$265,265.40. Sufficient funds for the base contract are available within the City Engineering Budget under GL Account 10147000.5710.

Background:

On March 15, 2016, the City of Lancaster held a community open house to solicit public input regarding the inclusion of several State Route 14 interchange improvement projects in the Measure R Local Return funding program. The projects included the State Route 14 (State Route 138) /Avenue G Interchange Improvements and Avenue G Widening Project, as well as improvements at the Avenues M, L, K, and J interchanges. While all projects received community support, they were prioritized in the following order: Avenues J, K, M, G, and L.

2 3
5 6
Since that time, the City has substantially completed the Avenue J Interchange Improvements Project, anticipates entering construction on the Avenue K Interchange Improvements Project within the next 18 months, and has secured construction funding for the Avenue M Interchange Improvements Project, which is anticipated to be completed in 2030. With these projects advancing, it is now appropriate for the City to prepare the Avenue G Interchange Improvements Project to be competitive for upcoming discretionary grant funding opportunities.

It has been approximately ten years since the community open house was conducted. During that time, the City has experienced substantial industrial and logistic development and has annexed approximately 11 square miles of land north of the project area. Given these changes, it is important to re-evaluate the proposed improvements to ensure the project continues to meet the City’s long-term mobility and circulation needs.

The State Route 14 (State Route 138)/Avenue G Interchange Project Approval and Environmental Document (PA/ED) Traffic Operations Analysis Report (TOAR) relied on existing traffic volumes from 2014 to develop and analyze opening year (2020) and future year (2040) traffic forecasts.

Due to the significant development that has occurred along the Avenue G corridor in recent years, the City intends to reassess these traffic forecasts to confirm that the proposed improvements remain appropriate for current and anticipated conditions.

Task Order No. 6 will provide updated traffic forecasts, re-assess the preferred alternative design, and prepare an updated concept drawing and overall project cost estimate. In addition, the Kimley- Horn team will evaluate the economic impacts associated with the recent logistics and industrial development within the project area to support the City’s preparation of competitive discretionary grant applications.

NG/cvh
Attachment:

Task Order No. 6
TASK ORDER NO. 6
UNDER

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 2 – TRAFFIC ENGINEERING

DATED DECEMBER 6, 2022

BETWEEN

THE CITY OF LANCASTER, "OWNER"
AND
"CONSULTANT"

PROJECT TITLE: SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies

PROJECT DESCRIPTION: Provide updated traffic forecasts, reassess the preferred alternative design, and prepare an updated concept drawing and overall project cost estimate.

Additionally, evaluate the economic impacts associated with the recent logistics and industrial development within the project area to support the City’s preparation of competitive discretionary grant applications.

SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services

PERIOD OF SERVICES: Per Attached Exhibit "2", Schedule

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $221,054.50

"OWNER" "CONSULTANT"

CITY OF LANCASTER KIMLEY-HORN AND
ASSOCIATES, INC.

By: By:

Trolis Niebla Sri Chakravarthy, P.E., T.E.

City Manager Principal

Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq., City Attorney

EXHIBIT “1”

SCOPE OF SERVICES

The work to be performed under this task order shall include:

A. Task Order 6 –Scope of Services

kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213 261 4040

March 16, 2026

Candice Vander Hyde,
City of Lancaster
44933 Fern Ave
Lancaster, CA 93534
RE: Scope and Fee to Assess the SR-14 (SR-138)/Avenue G Interchange Improvements to Validate the Scope of Work and Prepare the Project for Grant Funding Applications Dear Mrs. Vander Hyde,
Kimley-Horn is pleased to submit this scope and fee request to the City of Lancaster (City) to assess the SR-14 (SR-138) Highway Equity Corridor Improvements Program (Program) Avenue G Interchange Project (Project) improvements to prepare the Project for grant funding applications.

The SR-14 (SR-138)/Avenue G Interchange PA/ED Traffic Operations Analysis Report (TOAR) uses existing conditions (2014) traffic volumes to develop and analyze opening year (2020) and future year (2040) traffic forecast volumes. With the surge in development along the Avenue G corridor in recent years, the City wishes to reassess the traffic forecasts to confirm the improvements in the Project Kimley-Horn has developed the following scope and fee proposal to reanalyze the traffic forecasts, reassess the preferred alternative design, and update the Project PS&E and construction cost estimates.

Additionally, to support the City in preparing the Project for a competitive grant application, the Kimley- Horn team will conduct an analysis of the economic impacts of the new logistics and industrial development.

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

SCOPE OF WORK
The Kimley-Horn Team will provide the following scope of work:

Task 1 – Traffic Forecasts Development
Critical Path: Caltrans is currently constructing improvements along SR-14, which have ramps and mainline lanes closed. This task cannot begin until traffic control and lane closures are cleared from all intersections listed in Task 1.1 so that accurate count data can be obtained.

Task 1.1 – Traffic Forecasts
The Kimley-Horn team will develop the traffic forecasts along Avenue G and in the northern portion of Lancaster using Southern California Association of Governments (SCAG)’s 2024 Regional Transportation Plan/Sustainable Community Strategy (RTP/SCS) travel demand model. Traffic forecasts for study locations will be developed through application of a post-processing methodology that uses the difference method, consistent with the National Cooperative Highway Research Program Report (NCHRP) 765: Analytical Travel Forecasting Approaches for Project Level Planning and Design (Transportation Research Board, 2014) methodologies.

The SCAG 2024 RTP/SCS model has a 2019 Base Year and a 2050 Future Year. The model roadway network in the study area will be reviewed to confirm that the base and future year models reflect the existing roadway network, and any improvements planned by the City of Lancaster and in SCAG’s 2024 financially constrained RTP. We will review land uses in the study area and coordinate with the City to ensure that the planned industrial and warehouse land use developments are included in SCAG future year model. We will re-run the SCAG future year model to account for identified transportation and land use projects.

The AM and PM peak hour and daily traffic volume forecasts will be developed at the study intersections listed below. The cost estimate includes 21 study locations. An additional 9 intersections (shown in italics) can be added to the scope of work if requested by the City.

Avenue D Study Locations

1. SR-14 Northbound Ramps and Avenue D

2. SR-14 Southbound Ramps and Avenue D

3. 20th St and Avenue D

4. Sierra Highway and Avenue D

5. 30th and Avenue D

Avenue E Study Locations

6. 30th W and Ave E

7. 20th W and Ave E

8. Sierra Highway and Ave E

9. Division and Ave E

Avenue F Study Locations

10. SR-14 Northbound Ramps and Avenue F

11. SR-14 Southbound Ramps and Avenue F

12. 20th St and Avenue F*

13. 10th W and Ave F*

14. Sierra Highway and Avenue F*

15. 30th St W and Avenue F*
Avenue G Study Locations

16. SR-14 Northbound Ramps and Avenue G

17. SR-14 Southbound Ramps and Avenue G

18. 20th W and Ave G

19. 10th Street West and Avenue G

20. Sierra Highway and Avenue G

21. Division St and Avenue G

22. 30th Street West and Avenue G

23. 50th Street West and Avenue G

Avenue H Study Locations

24. SR-14 Northbound Ramps and Avenue H

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

25. SR-14 Southbound Ramps and Avenue H

26. 20th St and Avenue H*

27. 10th St and Avenue H*

28. Division St and Avenue H*

29. 30th St and Avenue H*

30. 50th St and Avenue H*
* Intersection shown in italics can be analyzed at an additional $2.2k per location if requested by the City.

The traffic forecasts will be developed for both personal auto and heavy-duty truck vehicles. We recommend collecting existing turning movement volumes for both autos and trucks at the study intersections to have an accurate baseline count. We already have traffic counts at six of the study intersections on Avenue F and Avenue G that we collected for nearby projects in 2023 and 2024 and we will collect new traffic counts at the remaining 15 study intersections during the AM peak period (7:00-9:00AM) and PM peak period (4:00-6:00PM) as part of this study. The Future Year (2050) forecasts will be developed by applying the growth calculated from the Base Year and Future Year models to the existing traffic volumes. Interim year forecasts (e.g., Year 2030) can also be developed by interpolating between the existing and Future Year volumes, if needed.

Task 1.2 – Additional Freight Forecasting
In addition to the peak hour intersection forecasts in Task 1, we will provide daily traffic volume forecasts and additional freight related data as described below:
 We will forecast daily heavy duty truck volumes on Avenue G and on the adjacent corridors of Avenue D, Avenue E, Avenue F, Avenue H, and SR-14 for Year 2050 using the SCAG model.  We will collect existing daily roadway classification counts for the five corridors listed above (24- hour count on a weekday).
 We will estimate the growth in truck trips with an origin/destination in the Antelope Valley between 2019 and 2050 conditions using the SCAG model.
 We will use socio-economic data from the SCAG model to report the number of jobs associated with industrial land uses in the Antelope Valley for 2019 and 2050. This data will reflect recently approved and pending projects in the City of Lancaster (Task 1 includes updating the model to reflect these projects).
 We will utilize other big data sources to obtain data on truck origins-destinations in the broader study area. Since the SCAG model ends at the Los Angeles County line, this data will be helpful to understand truck activity associated with Kern County.  We will coordinate internally on SCAG model assumptions and factors relating truck payloads and truck trips to the employment types and groups used in the SCAG model to help provide estimates of potential commodity flow/freight volumes for the Avenue G study area.

Task 1.3 – Technical Memorandum
The methodology and traffic forecasts results outlined above will be documented in a technical memorandum that will be provided to the project team for review. We will respond to one round of comments and submit the final memorandum.

Deliverables: One (1) Draft and One (1) Final Traffic Forecast Technical Memorandum

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

Task 2 – Project Scope Validation
Critical Path: This task cannot begin until Task 1.1 Traffic Forecasts is completed.

Task 2.1 – Traffic Validation
Kimley-Horn will use the updated traffic forecasts completed in Task 1 to assess and validate the design of the preferred alternative.

A Synchro model will be developed to evaluate the 2050 traffic operations at all study intersections in the build scenario only. Existing and 2050 No-build analysis will not be conducted. The AM/PM peak hour analysis in Synchro will be used to assess whether the proposed improvements will still provide satisfactory operations (LOS D or better). If operations with the new 2050 forecasts show any operational deficiencies in the intersection analysis, the analysis will also evaluate what additional improvements are needed to operate at LOS D or better.

The findings will be documented in a brief technical memorandum. It is assumed that no revisions to the analysis or technical memorandum will be required.

Deliverables: One (1) Traffic Validation Memorandum
Task 2.2 – Design Validation
Kimley-Horn will use the traffic validation completed in Task 2.1, along with the freight forecasting completed in Task 1.2, to validate the design of the preferred alternative. It is assumed that the updated traffic analysis will inform at a high level if there is a need to incorporate additional improvements to address any design deficiencies due to the updated traffic forecasts.

Additionally, the preferred design approved in the Project Report will be compared to the latest version of the 7th Edition of the Highway Design Manual (HDM), last updated on 8/8/2025. Any design revisions required due to changes in the HDM will be noted for discussion with the City. Because the extent of required design revisions will be determined at this time, the scope of work and associated fee required for this effort will be reassessed during this discussion.

A concept drawing will be prepared for review by the City. It is assumed that a fully developed Caltrans Geometric Approval Drawing (GAD) will not be required at this time. One round of consolidated comments will be incorporated into a final concept drawing.

Deliverables: One (1) Draft and One (1) Final Concept Drawing Task 2.3 – Cost Estimate Validation
Kimley-Horn will use the updated concept drawing prepared as stated in Task 2.2 to update the Project cost estimate. The Project cost estimate will also be updated to reflect today’s dollars, including escalation to the anticipated mid-point of construction.

Kimley-Horn will also provide an estimated cost to complete the PS&E design for inclusion in the grant application.

Deliverables: One (1) Construction Opinion of Probable Cost Estimate; & One (1) PS&E Fee Estimate

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

Task 3 – Economic Analysis
Critical Path: This task cannot begin until Task 1.1 Traffic Forecasts and 1.2 Additional Freight Forecasting are completed.

Task 3.1 – Review of Existing Plans & Projections
The Kimley-Horn team will review projections for new industrial and logistics development around the Avenue G Corridor/Fox Field Industrial Corridor, including information from the City on any proposed projects and the zoning allowances for the Corridor. These projections will be informed by the traffic forecasts developed in Task 1.

Task 3.2 – Economic Impacts Estimation
The Kimley-Horn team will evaluate a range of potential economic impacts related to new logistics and industrial development in the Avenue G Corridor/Fox Field Industrial Corridor. These will include:
 Job creation by industry and occupation
 Wages associated with new jobs
 Municipal tax revenue (e.g., property tax, sales tax) generated by new uses The Kimley-Horn team will rely on public and proprietary data sources to estimate the above impacts and will build on its previous analysis of employment dynamics in the City to demonstrate the capacity for the City’s existing resident workforce to fill new jobs, and any projected growth in in-commuting associated with these jobs.

The additional freight forecasting completed in Task 1.2 will be utilized to analyze the growth in heavy duty truck traffic and associated volume of goods generated by new logistics and industrial development in the Corridor as it pertains to economic impacts.

The Kimley-Horn team can apply gathered data on site location criteria for new industrial and logistics development, including physical site characteristics that developers and operators prefer, to the parcels in the Avenue G Corridor/Fox Field Industrial Corridor to comment on the relative appropriateness and attractiveness of the sites for this new development. Relevant GIS data will be requested from the City to facilitate this review.

Task 3.3 – Evaluation of Other Interchange-Related Impacts The Kimley-Horn team will consider other economic impacts related to the proposed improvements at the Avenue G and SR-14 interchange. This evaluation will build on the previous work completed for the City reviewing commute patterns and industry growth trends. Specifically, the following evaluations will be completed:
 Commute Patterns: Data will be collected on the number of residents commuting out from the areas surrounding the Avenue G Corridor, as well as the number of workers commuting into the area, using Census sources. This information will indicate the volume of commuters using the Avenue G/SR-14 interchange who would be positively impacted by the interchange improvements.
 Impacts on Other Industries and Related Job Growth: Data will be collected on industries projected to grow in the City and neighboring communities, as well as the County, over the next

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

ten years. Building on the review of existing plans and projects completed in Task 3.1, industries that might be likely to locate in the Avenue G Corridor given its zoning and other characteristics will be identified. The development capacity for these other industries in the Avenue G Corridor will be estimated along with estimated job growth associated with that potential new development. This evaluation will be iterative with Task 3.2, so there is no “double-counting” of new economic activity.

Task 3.4 – Economic Analysis Summary of Findings
The Kimley-Horn team will prepare a PowerPoint presentation summarizing findings from Tasks 3.1 to

3.3 and will present the findings at a meeting with City staff and other stakeholders as appropriate.

Based on feedback provided during this meeting, the Kimley-Horn team will make any requested revisions to its findings and prepare a technical memorandum for City use.

Deliverables: One (1) PowerPoint presentation; & One (1) technical memorandum

Task 4 – Project Management
Kimley-Horn will attend up to four (4) meetings with the City to discuss upcoming tasks and actions.

Kimley-Horn will prepare monthly invoices with a bullet summary of the tasks performed each month.

This scope assumes a contract duration of four (4) months.

Deliverables: Monthly Invoices
Optional Task 5 – Project Photo Simulation Rendering
Critical Path: This task cannot begin until Task 2.2 Design Validation is completed.

Kimley-Horn has a dedicated team of design visualization specialists that take complex plans and turn them into beautiful renderings that both technical and non-technical audiences can connect with.

In this location, the interchange design incorporating two roundabouts is a significant change from the existing condition in terms of functionality and aesthetics. Developing a before and after rendering of the proposed design can add significant value to a grant application as it allows grant reviewers to better imagine the constructed Project and the benefit it can provide.

There are several levels of visualization quality and associated cost to consider. Please see the descriptions and associated costs summarized below. Examples of each can be provided upon request.
1) Illustrative sketch over an existing aerial perspective. - $3,566.00 2) Photo-realistic 2D overlay into a high-resolution (top down) aerial photo. - $6,554.00 3) Photo-realistic 3D design overlay on a high-resolution aerial drone perspective. - $9,882.00

EXHIBIT “2”

SCHEDULE

A. Task Order 6 – Schedule

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

SCHEDULE
Kimley-Horn will work with the City to develop a mutually agreed upon schedule to complete the scope of work described above. Based on current Caltrans traffic control reporting, only night work and closures are anticipated. This schedule assumes that counts can be conducted following NTP. A suggested schedule is below:
- Council Award April 28 th, 2026
- Notice to Proceed May 29 th, 2026
- Traffic Counts Collection June 12 th, 2026
- City to Provide Land Use Data June 12 th, 2026
- Initial Ave G Traffic Forecasts July 17 th, 2026
- Traffic Forecast Technical & Traffic Validation Memos August 18th, 2026 - Concept Drawing & Estimate August 28 th, 2026
- Economic Analysis Technical Memo September 18 th, 2026 - Optional: Photo Simulation Rendering October 2 nd, 2026

EXHIBIT “3”

FEE SCHEDULE

The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 6 – Payment and Fees

Original Authorization: $221,054.50
Previous Addt’l Authorizations: $0.00
Authorization No. __: $____
Total Not To Exceed: $221,054.50

kimley-horn.com 660 South Figueroa Street, Suite 1040, Los Angeles, CA 90017 213 261 4040

FEE
The total fee required to complete the scope of work as described above is presented below:

1. Traffic Forecast Development $71,504.00

2. Project Scope Validation $56,018.00

3. Economic Analysis $67,648.50

4. Project Management & Expenses $16,002.00 Total Not to Exceed = $211,172.50

5. Optional – Project Photo Simulation Rendering $3,566.00 - $9,882.00

Total Not to Exceed with Optional Task = $214,738.50 - $221,054.50

We respectfully request your consideration of this scope and fee proposal. We appreciate the opportunity to continue supporting the City on this important project and look forward to assisting the City in securing funding to advance the project to implementation.

Please feel free to contact me at (213) 261-4061 or at [email protected].

Sincerely,
Kimley-Horn and Associates, Inc.

Nicole Dias, P.E. Eugene Huang, P.E.

Project Manager Program Manager

Category/Title
Billing Rate $399.00 $289.00 $246.00 $208.00 $180.00 $147.00 $137.00 Task 1 8 8 0 0 0 0 0 16 $ 5,504.00 $ 66,000.00 71,504.00$

1.1 2 2 4 $ 1,376.00 $ 1,376.00

1.2 2 2 4 $ 1,376.00 $ 1,376.00

1.3 4 4 8 $ 2,752.00 $ 2,752.00 Task 2 14 16 88 40 88 0 0 246 $ 56,018.00 $ - $ 56,018.00

2.1 6 2 8 40 56 $ 13,260.00 $ 13,260.00

2.2 6 8 64 48 126 $ 29,090.00 $ 29,090.00

2.3 2 6 16 40 64 $ 13,668.00 $ 13,668.00 Task 3 16 8 0 24 0 0 0 48 $ 13,688.00 $ 53,960.50 $ 67,648.50

3.1 2 2 4 8 $ 2,208.00 $ 8,030.00 $ 10,238.00

3.2 4 2 8 14 $ 3,838.00 $ 24,420.00 $ 28,258.00

3.3 4 2 4 10 $ 3,006.00 $ 12,710.50 $ 15,716.50

3.4 6 2 8 16 $ 4,636.00 $ 8,800.00 $ 13,436.00 Task 4 6 22 18 0 0 0 6 52 $ 14,002.00 $ - $ 14,002.00

4.1 4 8 4 16 $ 4,892.00 $ 4,892.00

4.2 8 8 4 20 $ 4,828.00 $ 4,828.00

4.3 2 6 6 2 16 $ 4,282.00 $ 4,282.00 44 54 106 64 88 0 6 362
$17,556.00 $15,606.00 $26,076.00 $13,312.00 $15,840.00 $0.00 $822.00 $ 89,212.00 $ 119,960.50 $ 209,172.50 $ - $ - $ 2,000.00 Task 4 $ 2,000.00
$ 89,212.00 $ 119,960.50 $ 211,172.50 Task O
O.1 2 2 12 16 $ 3,566.00 $ 3,566.00 O.2 2 4 24 30 $ 6,554.00 $ 6,554.00 O.3 2 4 40 46 $ 9,882.00 $ 9,882.00 OPTIONAL TASKS TOTAL HOURS 6 10 76 0 0 0 0 92
Optional Tasks Subtotal Labor: 2,394.00$ 2,890.00$ 18,696.00$ - $ -$ -$ -$ TOTAL COST with Optional Tasks included:
3/16/2026

TOTAL HOURS
Subtotal Labor:

Other Direct Costs
Misc Expenses
Optional Tasks
Project Photo Simulation Rendering
Illustrative Sketch
Photo-Realistic 2D Overlay
Photo-Realistic 3D Overlay
Project Scope Validation
Traffic Validation
Design Validation
Review of Existing Plan & Projections
Economic Impacts Estimation
Contract Preparation
City of Lancaster
Avenue G - Scope Validation & Grant Readiness
Kimley-Horn and Associates, Inc.

Support
Staff

TOTAL HOURS TOTAL PROJECT
COST
Traffic Forecast Development
Traffic Forecasts
Additional Freight Forecasting
Technical Memorandum
Sr.

Professional II

TOTAL SUB COSTTOTAL KH COST
TOTAL COST:

Analyst ISr.

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 2 – TRAFFIC ENGINEERING

DATED DECEMBER 6, 2022

BETWEEN

THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC., "CONSULTANT"

PROJECT TITLE: SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (PWCP 13-020)

PROJECT DESCRIPTION: Provide updated traffic forecasts, reassess the preferred alternative design, and prepare an updated concept drawing and overall project cost estimate.

SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services

PERIOD OF SERVICES: Per Attached Exhibit "2", Schedule

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $221,054.50

"OWNER" "CONSULTANT"

CITY OF LANCASTER KIMLEY-HORN AND
ASSOCIATES, INC.

By: By:

Trolis Niebla Sri Chakravarthy, P.E., T.E.

City Manager Senior Vice President

Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq., City Attorney
Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 1 of 9

EXHIBIT 1: SCOPE OF SERVICES

PROJECT DESCRIPTION
Consultant shall provide professional engineering and planning services to assess the SR-14 (SR- 138)/Avenue G Interchange Improvements Project (Project) and prepare the Project for grant funding applications.

The scope includes traffic forecasting, project scope validation, design and cost estimate validation, economic analysis, and project management. The work will support the City of Lancaster in confirming project improvements and developing competitive grant applications.

PROJECT LOCATIONS
Generally, the SR -14 (SR -138)/Avenue G Interchange Project (PWCP 13 -020), see attached Vicinity Map. Specific study locations include the following.

Avenue D Study Locations

1. SR-14 NB Ramps and Ave D

2. SR-14 SB Ramps and Ave D

3. 20th St W and Ave D

4. Sierra Hwy and Ave D

5. 30th St W and Ave D

Avenue E Study Locations

6. 30th St W and Ave E

7. 20th St W and Ave E

8. Sierra Hwy and Ave E

9. Division St and Ave E
Avenue F Study Locations

10. SR-14 NB Ramps and Ave F

11. SR-14 SB Ramps and Ave F
Avenue G Study Locations

12. SR-14 NB Ramps and Ave G

13. SR-14 SB Ramps and Ave G

14. 20th St W and Ave G

15. 10th St W and Ave G

16. Sierra Hwy and Ave G

17. Division St and Ave G

18. 30th St W and Aven G

19. 50th St W and Ave G
Avenue H Study Locations

20. SR-14 NB Ramps and Avenue H

21. SR-14 SB Ramps and Avenue H

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 2 of 9

ADDITIONAL INFORMATION
Consultant shall provide professional engineering and planning services per the Detailed Scope of Work herein.

The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City.

The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant ar e to be in arrears.

The Consultant must have actually incurred and paid the costs prior to invoicing the City.

The City shall make progress payments per the completed units detailed in Exhibit 3.

The Consultant shall generate an invoice that:
− Details the specific units completed with a cost breakdown with hourly rates for each field function
− Provides sufficient back up to verify expenditures claimed − Is consistent with fee grids submitted in the cost proposal − Includes a brief progress report describing work completed during the invoicing period − Includes delay details if schedule is slipping and how the Consultant will recover the schedule to meet the contract completion date
− Describes work to be completed in the next invoicing period The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.

Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.

Consultant shall not perform additional work without written authorization from the City of Lancaster P roject Manager. Written Authorization shall come in the form of an Additional Authorization to the Task Order.

ITEMS TO BE PROVIDED BY THE CITY
The following items shall be provided by the City:
− Existing reports and prior studies (including TOAR documentation) − Available traffic count data
− Planned land use and development information
Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 3 of 9

− GIS data and mapping resources
− Relevant planning documents and projections.

DETAILED SCOPE OF WORK
TASK 1 TRAFFIC FORECASTS DEVELOPMENT
Consultant shall develop the traffic forecasts along Avenue G and in the northern portion of Lancaster using Southern California Association of Governments (SCAG)’s 2024 Regional Transportation Plan/Sustainable Community Strategy (RTP/SCS) travel demand model.

Traffic forecasts for study locations will be developed through application of a post-processing methodology that uses the difference method, consistent with the National Cooperative Highway Research Program Report (NCHRP) 765: Analytical Travel Forecasting Approaches for Project Level Planning and Design (Transportation Research Board, 2014) methodologies.

The SCAG 2024 RTP/SCS model has a 2019 Base Year and a 2050 Future Year. The model roadway network in the study area will be reviewed to confirm that the base and future year models reflect the existing roadway network, and any improvements planned by the City of Lancaster and in SCAG’s 2024 financially constrained RTP. The Consultant shall review land uses in the study area and coordinate with the City to ensure that the planned industrial and warehouse land use developments are included in SCAG future year model. The Consultant shall re-run the SCAG future year model to account for identified transportation and land use projects.

The AM and PM peak hour and daily traffic volume forecasts will be developed at the study intersections listed below. The cost estimate includes 21 study locations.

The traffic forecasts will be developed for both personal auto and heavy- duty truck vehicles.

The Consultant shall collect existing turning movement volumes for both autos and trucks at the study intersections to have an accurate baseline count. The Consultant will already have traffic counts at six of the study intersections on Avenue F and Avenue G that the Consultant collected for nearby projects in 2023 and 2024, and the Consultant shall collect new traffic counts at the remaining 15 study intersections during the AM peak period (7:00-9:00AM) and PM peak period (4:00-6:00PM) as part of this study. The Future Year (2050) forecasts will be developed by applying the growth calculated from the Base Year and Future Year models to the existing traffic volumes. Interim year forecasts (e.g., Year 2030) will also be developed by interpolating between the existing and Future Year volumes, if needed.

Task 1.2 – Additional Freight Forecasting
In addition to the peak hour intersection forecasts in Task 1, the Consultant shall provide daily traffic volume forecasts and additional freight related data as described below:

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 4 of 9

• Consultant shall forecast daily heavy duty truck volumes on Avenue G and on the adjacent corridors of Avenue D, Avenue E, Avenue F, Avenue H, and SR-14 for Year 2050 using the SCAG model.
• Consultant shall collect existing daily roadway classification counts for the five corridors listed above (24-hour count on a weekday).
• Consultant shall estimate the growth in truck trips with an origin/destination in the Antelope Valley between 2019 and 2050 conditions using the SCAG model. • Consultant shall use socio-economic data from the SCAG model to report the number of jobs associated with industrial land uses in the Antelope Valley for 2019 and 2050.

This data will reflect recently approved and pending projects in the City of Lancaster (Task 1 includes updating the model to reflect these projects). • Consultant shall utilize other big data sources to obtain data on truck origins - destinations in the broader study area. Since the SCAG model ends at the Los Angeles County line, this data will be helpful to understand truck activity associated with Kern County.
• Consultant shall coordinate internally on SCAG model assumptions and factors relating truck payloads and truck trips to the employment types and groups used in the SCAG model to help provide estimates of potential commodity flow/freight volumes for the Avenue G study area.

Task 1.3 Technical Memorandum
The methodology and traffic forecasts results outlined above will be documented in a technical memorandum that will be provided to the project team for review. The Consultant shall respond to one round of comments and submit the final memorandum.

Task 1 Deliverables
• One (1) Draft Traffic Forecast Technical Memorandum
• One (1) Final Traffic Forecast Technical Memorandum
Task 1 Critical Path
Caltrans is currently constructing improvements along SR-14, which have ramps and mainline lanes closed. This task cannot begin until traffic control and lane closures are cleared from all intersections listed in Task 1.1 so that accurate count data can be obtained.

Task 1 Payment
Payment for Task 1 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 5 of 9

TASK 2 PROJECT SCOPE VALIDATION
Consultant shall validate the Project design based on updated traffic forecasts and current standards.

Task 2.1 Traffic Validation
Consultant shall use the updated traffic forecasts completed in Task 1 to assess and validate the design of the preferred alternative.

The findings will be documented in a brief technical memorandum. It is assumed that no revisions to the analysis or technical memorandum will be required.

Task 2.2 Design Validation
Consultant shall use the traffic validation completed in Task 2.1, along with the freight forecasting completed in Task 1.2, to validate the design of the preferred alternative. It is assumed that the updated traffic analysis will inform at a high level if there is a need to incorporate additional improvements to address any design deficiencies due to the updated traffic forecasts.

Because the extent of required design revisions will be determined at this time, the scope of work and associated fee required for this effort will be reassessed during this discussion.

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 6 of 9

Task 2.3 – Cost Estimate Validation
The Consultant shall use the updated concept drawing prepared as stated in Task 2.2 to update the Project cost estimate. The Project cost estimate will also be updated to reflect today’s dollars, including escalation to the anticipated mid-point of construction.

The Consultant shall also provide an estimated cost to complete the PS&E design for inclusion in the grant application.

Task 2 Deliverables
• One (1) Traffic Validation Memorandum (Task 2.1)
• One (1) Draft Concept Drawing (Task 2.2)
• One (1) Final Concept Drawings (Task 2.2)
• One (1) Construction Opinion of Probable Cost (Task 2.3) • One (1) PS&E Fee Estimate (Task 2.3)
Task 2 Critical Path
This task cannot begin until Tasks 1.1 Traffic Forecasts is completed.

Task 2 Payment
Payment for Task 2 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2 as required in this Scope of Work.

TASK 3 ECONOMIC ANALYSIS
Task 3.1 Review of Existing Plans & Projections
The Consultant shall review projections for new industrial and logistics development around the Avenue G Corridor/Fox Field Industrial Corridor, including information from the City on any proposed projects and the zoning allowances for the Corridor. These projections will be informed by the traffic forecasts developed in Task 1.

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 7 of 9

Task 3.2 Economic Impacts Estimation
The Consultant shall evaluate a range of potential economic impacts related to new logistics and industrial development in the Avenue G Corridor/Fox Field Industrial Corridor. These will include:
• Job creation by industry and occupation
• Wages associated with new jobs
• Municipal tax revenue (e.g., property tax, sales tax) generated by new uses The Consultant shall rely on public and proprietary data sources to estimate the above impacts and will build on its previous analysis of employment dynamics in the City to demonstrate the capacity for the City’s existing resident workforce to fill new jobs, and any projected growth in in- commuting associated with these jobs.

The Consultant shall apply gathered data on site location criteria for new industrial and logistics development, including physical site characteristics that developers and operators prefer, to the parcels in the Avenue G Corridor/Fox Field Industrial Corridor to comment on the relative appropriateness and attractiveness of the sites for this new development. Relevant GIS data will be requested from the City to facilitate this review.

Task 3.3 Evaluation of Additional Impacts
The Consultant shall consider other economic impacts related to the proposed improvements at the Avenue G and SR-14 interchange. This evaluation will build on the previous work completed for the City reviewing commute patterns and industry growth trends. Specifically, the following evaluations will be completed:
• Commute Patterns: Data will be collected on the number of residents commuting out from the areas surrounding the Avenue G Corridor, as well as the number of workers commuting into the area, using Census sources. This information will indicate the volume of commuters using the Avenue G/SR-14 interchange who would be positively impacted by the interchange improvements.
• Impacts on Other Industries and Related Job Growth: Data will be collected on industries projected to grow in the City and neighboring communities, as well as the County, over the next ten years. Building on the review of existing plans and projects completed in Task Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 8 of 9

3.1, industries that might be likely to locate in the Avenue G Corridor given its zoning and other characteristics will be identified. The development capacity for these other industries in the Avenue G Corridor will be estimated along with estimated job g rowth associated with that potential new development. This evaluation will be iterative with Task 3.2, so there is no “double-counting” of new economic activity.

Task 3.4 Summary of Findings
The Consultant shall prepare a PowerPoint presentation summarizing findings from Tasks 3.1 to

3.3 and will present the findings at a meeting with City staff and other stakeholders as appropriate.

Based on feedback provided during this meeting, the Consultant shall make any requested revisions to its findings and prepare a technical memorandum for City use.

Task 3 Deliverables
• One (1) PowerPoint Presentation
• One (1) Economic Analysis Technical Memorandum
Task 3 Critical Path
This task cannot begin until Task 1.1 Traffic Forecasts and 1.2 Additional Freight Forecasting are completed.

Task 3 Payment
Payment for Task 3 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3 as required in this Scope of Work.

TASK 4 PROJECT MANAGEMENT
The Consultant shall attend up to four (4) meetings with the City to discuss upcoming tasks and actions. The Consultant shall prepare monthly invoices with a bullet summary of the tasks performed each month.

Task 4 Deliverables
• Monthly invoices with progress summaries
Task 4 Payment
Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 1, Page 9 of 9

Payment for Task 4 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4 as required in this Scope of Work.

TASK 5 PROJECT PHOTO SIMULATION RENDERING
The Consultant shall provide visualization services to produce one (1) photo-realistic 3D design overlay on a high-resolution aerial drone perspective.

Task 5 Deliverables
• One (1) Photo-realistic 3D design overlay on a high-resolution aerial drone perspective Task 5 Critical Path
This task cannot begin until Task 2.2 Design Validation is completed.

Task 5 Payment
Payment for Task 5 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 5 as required in this Scope of Work.

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 2, Page 1 of 1

EXHIBIT 2: SCHEDULE
Task Order will be processed and executed as soon as possible, and shall be in place prior to Notice to Proceed.

TASKS COMPLETE BY
Anticipated NTP 05/29/2026
Traffic Counts Collection 06/12/2026
City to Provide Land Use Data 06/12/2026
Initial Ave G Traffic Forecasts 07/17/2026
Traffic Forecast Technical & Traffic Validation Memos 08/18/2026 Concept Drawing & Estimate 08/28/2026
Economic Analysis Technical Memo 09/18/2026
Photo Simulation Rendering 10/02/2026
City review periods, as noted in Exhibit 1, are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 2 (Reference RFQ 769-22)
Traffic Engineering for
SR-14 (SR-138)/Avenue G Interchange Project Readiness Studies (Reference: PWCP 13-020)
Exhibit 3, Page 1 of 1
TASK
NO. DESCRIPTION PRICE

1. 71,504.00$

2. Project Scope Validation 56,018.00$

3. Economic Analysis 67,648.50$

4. Project Management & Expenses 16,002.00$

5. Project Photo Simulation Rendering 9,882.00$

221,054.50$
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a time and materials not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. * In support of Exhibit 3, Consultant shall provide two fee grids (in table format), with an itemized EXHIBIT 3: PAYMENT AND FEES*
and fifty cents
TOTAL COST AMOUNT WRITTEN IN WORDS Two hundred twenty one thousand fifty four dollars Traffic Forecast Development
TOTAL COST*

TIME AND MATERIALS NOT TO EXCEED
1 Category/Title
Billing Rate $399.00 $289.00 $246.00 $208.00 $180.00 $147.00 $137.00 Task 1 8 8 0 0 0 0 0 16 $ 5,504.00 $ 66,000.00 71,504.00$

1.1 2 2 4 $ 1,376.00 $ 1,376.00

1.2 2 2 4 $ 1,376.00 $ 1,376.00

1.3 4 4 8 $ 2,752.00 $ 2,752.00 Task 2 14 16 88 40 88 0 0 246 $ 56,018.00 $ - $ 56,018.00

2.1 6 2 8 40 56 $ 13,260.00 $ 13,260.00

2.2 6 8 64 48 126 $ 29,090.00 $ 29,090.00

2.3 2 6 16 40 64 $ 13,668.00 $ 13,668.00 Task 3 16 8 0 24 0 0 0 48 $ 13,688.00 $ 53,960.50 $ 67,648.50

3.1 2 2 4 8 $ 2,208.00 $ 8,030.00 $ 10,238.00

3.2 4 2 8 14 $ 3,838.00 $ 24,420.00 $ 28,258.00

3.3 4 2 4 10 $ 3,006.00 $ 12,710.50 $ 15,716.50

3.4 6 2 8 16 $ 4,636.00 $ 8,800.00 $ 13,436.00 Task 4 6 22 18 0 0 0 6 52 $ 14,002.00 $ - $ 14,002.00

4.1 4 8 4 16 $ 4,892.00 $ 4,892.00

4.2 8 8 4 20 $ 4,828.00 $ 4,828.00

TOTAL HOURS
Subtotal Labor:

Support
Staff

TOTAL HOURS TOTAL PROJECT
COST
Traffic Forecast Development
Traffic Forecasts
Additional Freight Forecasting
Technical Memorandum
Sr.

Professional II

TOTAL SUB COSTTOTAL KH COST
TOTAL COST:

Analyst ISr.

Professional I
Economic Analysis
Meetings (up to 4)
Invoices (assumed 4)
Evaluation of Other Interchange Related Impacts
Economic Analysis Summary of Findings
Project Management
Professional Analyst IISenior Technical
Support
Cost Estimate Validation
Rate Schedule Used
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision is rendered.

The Levine Act also requires a Lancaster City official who has received such a contribution to disclose the contribution on the record of the proceeding.

Current Lancaster City Council Members are listed at:
https://www.cityoflancasterca.org/government/city-officials/city-council-copy Current Planning Commissioners are listed at:
https://www.cityoflancasterca.org/government/commissions-appointments/planning Proposers are responsible for accessing this link to review the names prior to answering the following questions.

NO (Please note that if this is a contract lasting more than one (1) year that you must update this form if there are any contributions made after the contract is awarded) Answering yes to either of the two questions above does not preclude the Lancaster City Council from awarding a contract or approving an application or any subsequent action. It does however, preclude the identified Council Member (s) from participating in any actions related to your proposal or application. _________________ _____________________________
Date Signature of authorized individual
_____________________________
Company/Applicant Name
X
X
3/13/2026
Economic & Planning Systems, Inc. /Julie Cooper
California Levine Act Statement
California Government Code Section 84308, commonly referred to as the "Levine Act," prohibits any Lancaster official from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision is rendered.