TASK ORDER NO. 1
COVER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 11 – LANDSCAPE ARCHITECTURE & PARK DESIGN
DATED DECEMBER 6, 2022
BETWEEN
THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC. "CONSULTANT"
PROJECT TITLE: SR-138 (SR-14) Avenue K Interchange (PWCP 21-006)
PROJECT DESCRIPTION: Landscape Architecture and Park Design
SCOPE OF WORK: Per Exhibit "1", Scope of Services
PERIOD OF SERVICES: Per Exhibit "2", Schedule
COMPENSATION Per Exhibit “3”,
FOR SERVICES: Fee Schedule - Not to Exceed $10,470.00
"OWNER" "CONSULTANT"
CITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC.
By: By:
Trolis Niebla Sri Chakravarthy, P.E.
City Manager Senior Vice President
Date: Date:
Approved by Dept. Head:
APPROVED AS TO FORM:
Allison E. Burns, Esq.
City Attorney
Service Group Category 11 (Reference RFQ 769-22)
Landscape Architecture & Park Design for
SR-138 (SR-14) Avenue K Interchange (Reference: PWCP 21-006) Exhibit 1, Page 1 of 2
EXHIBIT 1: SCOPE OF SERVICES
PROJECT DESCRIPTION
Consultant shall provide Landscape Architecture & Park Design Services required for the completion of the SR -138 (SR-14) Avenue K Interchange (PWCP 21- 006). The proposed tasks include, but are not limited to, Revisions to Plans, Specifications, and Estimates in relation to the scope of work.
ADDITIONAL INFORMATION
Consultant shall refer to Detailed Scope of Work herein.
The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City.
The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant ar e to be in arrears.
The Consultant must have actually incurred and paid the costs prior to invoicing the City.
The City shall make progress payments per the completed units detailed in Exhibit 3.
The Consultant shall generate an invoice that:
− Details the specific units completed with a cost breakdown with hourly rates for each field function
− Provides sufficient back up to verify expenditures claimed − Is consistent with fee grids submitted in the cost proposal − Includes a brief progress report describing work completed during the invoicing period − Includes delay details if schedule is slipping and how the Consultant will recover the schedule to meet the contract completion date
− Describes work to be completed in the next invoicing period The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.
Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.
Consultant shall not perform additional work without written authorization from the City of Lancaster P roject Manager. Written Authorization shall come in the form of an Additional Authorization to the Task Order.
Service Group Category 11 (Reference RFQ 769-22)
Landscape Architecture & Park Design for
SR-138 (SR-14) Avenue K Interchange (Reference: PWCP 21-006) Exhibit 1, Page 2 of 2
ITEMS TO BE PROVIDED BY THE CITY
The following items shall be provided by the City:
− Copies (hardcopy or PDF as available) of all record drawings within the City archives, to include: street plans, storm drain plans for facilities and pipelines, street lighting plans, traffic signal plans, fiber interconnect plans, signing and striping plans, landscape plans, sewer plans, and recycled water plans.
− Copies (hardcopy or PDF as available) of all Survey notes, Monumentation notes, and Engineer tie sheets.
DETAILED SCOPE OF WORK
TASK 1 LANDSCAPE ATCHITECTURE PLAN UPDATES
Consultant shall revise the Landscape Architecture Plans for the Avenue K Interchange project to incorporate 2025 standard updates and reflect current project conditions.
Consultant shall update twelve (12) Standard Special Provisions (SSP) sections to incorporate the 2025 revisions. Consultant shall update all associated bid item quantities and descriptions in the Bid Item List (BEES) to reflect the 2025 revisions.
Consultant shall review updated electrical base files, including pole and barrier locations, and adjust landscape design elements as necessary to maintain compatibility with the revised infrastructure layout.
Consultant shall reprint and update approximately thirty (30) plan sheets to reflect current design revisions, including updated dates, professional seals, and signatures.
Task 1 Deliverables
− Updated SSP Sections (12 total)
− Updated bid items list in BEES
− Revised landscape plan sheets with updated dates, seals, and signatures Task 1 Payment
Payment for Task 1 shall be at the lump sum price as shown on Exhibit 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 as required in this Scope of Work.
Service Group Category 11 (Reference RFQ 769-22)
Landscape Architecture & Park Design for
SR-138 (SR-14) Avenue K Interchange (Reference: PWCP 21-006) Exhibit 2, Page 1 of 1
EXHIBIT 2: SCHEDULE
Task Order will be processed and executed as soon as possible, and shall be in place prior to Notice to Proceed.
TASKS COMPLETE BY
Task 1 – Landscape Architecture Plan Updates 12/31/2026 City review periods, as noted in Exhibit 1, are included in this schedule; no additional time will be awarded for allowable time with City.
With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.
Service Group Category 11 (Reference RFQ 769-22)
Landscape Architecture Park Design for
SR-138 (SR-14) Avenue K Interchange (Reference: PWCP 21-006) Exhibit 3, Page 1 of 1
TASK
NO. DESCRIPTION PRICE
1. 10,470.00$
10,470.00$
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a time and materials not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. * In support of Exhibit 3, Consultant shall provide two fee grids (in table format), with an itemized EXHIBIT 3: PAYMENT AND FEES*
TOTAL COST AMOUNT WRITTEN IN WORDS Ten thousand four hundred seventy dollars Landscape Architecutre Plan Updates
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED
1