STAFF REPORT
City of Lancaster
CC 18
4/28/2026
TN
Date:April 28, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject:Additional Authorization No. 5 to Professional Consultant Services Agreement for Preparation of Project Plans, Specifications, and Estimates for SR-138 (SR-14) Avenue K Interchange (Reference PWCP 21-006, Formerly PWCP 13-018) Recommendations:
1. Approve Additional Authorization No. 5 to Professional Consultant Services Agreement with TRC Solutions, Inc., of Irvine, California, in the amount of $167,736.33, for Additional Design Services for Plans, Specifications, and Estimates (PS&E) for SR-138 (SR-14) Avenue K Interchange (Reference PWCP 21-006, formerly PWCP 13-018); and Authorize the City Manager, or his designee, to sign all documents.
2. Approve an extension of the term of Professional Services Agreement to December 31, 2026.
3. Authorize Task Order expenditure of $10,470.00 plus a 10% contingency for Landscape Design to Kimley Horn and Associates, Inc. (KHA), within the Multi-Year Professional Servies Agreement, Service Group Category (SGC) 11 – Landscape Architecture & Park Design.
G.C. Section 84308: No
Fiscal Impact:
$179,253.33 (bringing the approved and authorized contract amount for TRC Solutions Inc., to $3,002,078.83; and authorizing a Task Order for KHA for $11,517.00 (including a 10% contingency). Sufficient funds are available in Capital Improvements Budget in project string CP15BR004.CONST, GL Accounts 21249900.8000.
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Background:
The SR-138 (SR-14) / Avenue K Interchange Improvements Project includes interchange improvements, as well as local street improvements along Avenue K from 10th Street West to 20th Street West, and along 15th Street West between Avenue K and Avenue J-8. The project is funded with LACMTA Measure R Highway Program Funds. The selected Firm shall execute the project in accordance with LACMTA Funding Agreement to ensure compliance with all grant requirements.
TRC Solutions Inc.
On January 22, 2019, the City Council approved a professional consultant services agreement with TRC Solutions, Inc., for preparation of Plans, Specifications, and Estimates (PS&E) for SR-138 (SR-14) Avenue K Interchange project (Reference PWCP 21-006, formerly PWCP 13-018). A contract was executed for a total contract not to exceed in the amount of $2,204,742.00.
On March 1, 2021, Additional Authorization No. 1 was executed for additional design work in the amount of $92,329.00, bringing the total contract value to $2,297,071.00.
On January 11, 2022, Additional Authorization No. 2 was approved by the City Council and executed for additional design work in the amount of $147,037.50, bringing the total contract value to $2,444,108.50.
On September 13, 2022, Additional Authorization No. 3 was approved by the City Council and executed for additional design work in the amount of $166,643.00, bringing the total contract value to $2,610,751.50.
On October 24, 2023, Additional Authorization No. 4 was approved by the City Council and executed for additional design work in the amount of $223,591.00, bringing the total contract value to $2,834,342.50.
Based on the complexity of the design, including coordination with utilities and local businesses, additional design work was required on both the local street and within Caltrans Access Control.
Revisions to construction staging and traffic handling adversely impacted the project schedule and necessitated further design efforts. Additionally, the consultant requires supplemental funding to update the plans in accordance with current Caltrans standards.
With approval of this Additional Authorization No. 5, TRC Solutions, Inc., shall provide these additional design services in the amount of $167,736.33. This Additional Authorization shall revise the total contract price to an amount not to exceed $3,002,078.83, and amend the payment term of the contract to be extended by three (3) years and three (3) months to December 31, 2026.
Kimley Horn and Associates, Inc.
In order to finalize the landscape plans for the Avenue K Interchange project, additional design services are required to bring the landscape plans up to date in accordance with current Caltrans standards and incorporate recent project updates. KHA, selected from within the City’s Multi-Year Professional Services Agreement under Service Group Category (SGC) 11 – Landscape Architecture & Park Design, will perform these services under a new task order in the amount of $7,000.00 plus a 10% contingency.
RE/ef
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Attachments:
Additional Authorization No. 5
Task Order 1 - KHA Avenue K LS PS&E Update