STAFF REPORT
City of Lancaster
CC23
05/26/2026
TN
Date: May 26, 2026
To: Mayor Parris and City Council Members
From: Sonya Patterson, Director -Parks, Arts, Recreation & Community Services Subject:City Hall Chiller Replacement Project – Contract Award Recommendation:
A. Award the contract to replace the chiller for the City Hall HVAC system to ACCO Engineered Systems in an amount not to exceed $649,043.45, plus a 10% contingency, utilizing the Sourcewell public sector contract process.
B. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on May 28, 2026.
C. Authorize the City Manager, or his designee, to execute all contracts and associated documents, subject to City Attorney approval.
G.C. Section 84308: No
Fiscal Impact:
$713,947 (includes 10% contingency); sufficient funds are available in Capital Improvement Budget Account Number CP12ZZ018.CONST (GL 10169900-8000).
Background:
City Hall is a vital hub for our community, providing a wide range of essential services. The building’s HVAC system urgently requires replacement of its chiller, which has exceeded its service life and is no longer reliable. If the unit fails, rising indoor temperatures could force employees to work remotely and require the closure of City Hall to the public. With the summer season approaching, replacing this equipment is critical to maintaining safe, functional operations and preserving the integrity of the facility.
Staff is recommending that Council authorize the City of Lancaster to enter into a cooperative purchasing agreement through the Sourcewell Public Sector Contract with ACCO Engineered Systems. In lieu of conducting its own competitive bidding or proposal process, the City of Lancaster will utilize a cooperative purchasing agreement (piggyback) with ACCO Engineered Systems through Sourcewell. Sourcewell is a national governmental purchasing cooperative that helps public agencies take advantage of competitively bid public contracts. Using Sourcewell is consistent with the City of Lancaster's purchasing practices for achieving the lowest available price.
The proposed award to ACCO Engineered Systems will provide the building with a new HVAC chiller, helping ensure the facility remains sustainable, comfortable for staff, and fully operational to serve the public.
Attachment:
Agreement
SP:GJ