LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
Grant Number: 10270
Project Name: Avenue J Neighborhood Park Planning & Design
Grant Amount: $445,200.00
Project Summary: Planning and design of Avenue J Neighborhood Park, from design development through 100% construction documents, specifications, and cost estimates. Work includes technical studies, community engagement, and bidding support.
Agreement Term: 2 Years from Agreement Execution (_______________ – _______________)
PARTIES TO AGREEMENT
RPOSD: GRANTEE:
Los Angeles County City of Lancaster
Regional Park and Open Space District 44933 Fern Avenue 1000 South Fremont Avenue, Unit #40 Lancaster, CA 93534 Building A-9 East, Ground Floor
Alhambra, CA 91803
RECITALS
The Grantee (“Grantee”) and the Los Angeles County Regional Park and Open Space District (“RPOSD”) do hereby enter into this Grant Agreement (“Agreement”), and under the terms and conditions of this Agreement.
1. Whereas Grantee agrees to complete the project as summarized in the Project Summary and as set forth in its entirety in Exhibit 1 (hereinafter referred to as “Project”) and,
2. Whereas RPOSD, acting through the Director of the County of Los Angeles Regional Park and Open Space District, or her designee, and pursuant to Measure A, agrees to fund the Project not to exceed the awarded grant amount.
Now, therefore, it is hereby agreed as follows:
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
CONDITIONS
The Grants Administration Manual (GAM), and any subsequent changes or additions thereto, and the Measure A Resolution are hereby incorporated in this Agreement as though set forth in full. In the event of any conflict between the terms of this Agreement and the GAM or the Measure A Resolution, the Measure A Resolution shall control, followed by the GAM, followed by this Agreement.
Article 1: Grant Scope
The Grantee shall provide all necessary and qualified personnel, equipment, material, and facilities to complete the Project in its entirety.
Grantee shall carry out the Project in accordance with the approved scope, as it may be amended in accordance with the terms of this Agreement.
Article 2: Term of Agreement
This Agreement shall take effect when executed by an authorized representative of both parties (“Effective Date”), and shall terminate on , unless terminated sooner based on the provisions set forth in this Agreement (“Term”).
Project costs must be incurred within the Term to be eligible for reimbursement.
Article 3: Maximum Grant Award
The Maximum Grant Award for the Project is $445,200.00.
Grant funds will be disbursed on a reimbursement basis, and in accordance with the Project Budget in RPOSD’s grants management system (“GMS”).
1. Grantee will use the grant funding solely for the purposes described in this Agreement and in accordance with Grantee’s funded application detailed in GMS.
2. Grantee will return to RPOSD, or RPOSD shall retain, any funds not expended or committed for the purposes of the Grant within the Project Timeline.
3. Grantee understands that the Grant is not a gift and agrees that RPOSD is granting funds for Grantee to complete the Project.
4. Construction costs are ineligible under the terms of this Agreement.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
5. Grant funds may not be used to fund any project expense for which funding has already been secured from Proposition A, Measure A, or other sources.
6. Grantee may only request reimbursement for project expenses that are distinct and separate from any elements funded by other sources.
Article 4: Cap on Indirect Costs
The total accumulated indirect costs amount shall not exceed twelve percent (12%) of the maximum grant award.
Article 5: Expenditure of Funds and Allocation of Funds Between Budget Items
The Grantee shall expend funds consistent with the approved grant budget. Any revisions to the budget that contemplates shifting funds from approved Project Budget line items into a different category, must be identified in a revised budget submitted by Grantee within RPOSD’s GMS and approved in advance by RPOSD. RPOSD has sole discretion to determine whether to approve a Project Budget revision.
RPOSD may withhold payment for items which exceed the amount allocated in the Project Budget which have not received the prior approval required above. Any approved increase in the funding for any budgeted item shall mean a decrease in the funding for one or more other budgeted items.
Article 6: Project Costs and Reimbursements
RPOSD shall reimburse funds for costs incurred, up to 90% of the grant amount, upon the Grantee’s satisfactory progress of the Project. Reimbursements shall be initiated upon submission of an electronic claim form, which shall be submitted no more frequently than monthly.
RPOSD shall disburse the final ten percent held in retention, upon the Grantee’s satisfactory completion of the Project, submission of required documentation and upon RPOSD’s acceptance of the Project as complete. Project costs must be incurred within the Project Timeline to be eligible for reimbursement.
The Grantee shall request reimbursements by submitting a claim to RPOSD through the electronic grants management system and address all forms and requirements of the claim process, in accordance with the procedure set forth in the GAM as amended.
RPOSD shall reimburse the Grantee for eligible costs incurred within the Project Timeline, up to the total grant amount. The Grantee shall submit payment requests through RPOSD's GMS.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
Article 7: Advancing Funds
The Grantee may request a limited advance of grant funds pursuant to the requirements and processes set forth in the GAM.
Article 8: Project Completion
The Grantee shall complete the Project by the termination date of this Agreement. No later than one year from completion of the Project, or one year from expiration of the term of this Agreement, whichever is first, Grantee shall complete the process as set forth in the GAM.
Article 9: Early Termination, Suspension, and Failure to Perform
After commencement of the Project, but before completion, RPOSD may terminate or suspend this Agreement, in whole or in part, for cause by providing the Grantee with (30) thirty-day notice in writing. Grantee shall immediately stop work under the Agreement and take all reasonable measures to prevent further costs to RPOSD. Any notice suspending work under this Agreement shall remain in effect until further written notice from RPOSD authorizes work to resume, if provided.
Before the Project is complete, the Grantee may terminate this Agreement for any reason by providing RPOSD with thirty (30) day notice in writing and repayment to RPOSD of all amounts disbursed by RPOSD under this Agreement.
The parties expressly agree to waive, release and relinquish the recovery of any consequential damages that may arise out of the termination or suspension of this Agreement under this section.
Grantee shall include in any Agreement with any contractor retained for work under this Agreement a provision that entitles Grantee to suspend or terminate the agreement with the contractor for any reason on written notice and on the same terms and conditions specified in this section.
Article 10: Severability
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of the agreement and shall not cause the remainder to be invalid or unenforceable.
In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
Article 11: Copyright and Work Products
Grantee has the right to Copyright protect original works developed under this Grant. All such copyrighted works will be in the name of the Grantee. Grantee grants to RPOSD an irrevocable and royalty-free right and license to use, reproduce, prepare derivative works, distribute copies, and perform and display publicly any copyrighted material developed and/or delivered under this Agreement.
Article 12: Indemnification and Hold Harmless
Grantee shall indemnify, defend and hold RPOSD, its officers, and employees harmless from and against any and all liability to any third party for or from loss, damage or injury to persons or property in any manner arising out of, or incident to, the performance of this Agreement or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, maintenance or activity by the Grantee. Grantee agrees to defend and indemnify RPOSD from all costs and expenses, including attorney’s fees, in any action or liability arising under this Agreement or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, maintenance or activity by the Grantee in furtherance of the Project.
RPOSD shall have no liability for any debts, liabilities, deficits or cost overruns of the Grantee.
Grantee and RPOSD agree that the liability of RPOSD hereunder shall be limited to the payment of the funds pursuant to the terms and conditions of this Agreement. Any contracts entered into, or other obligations or liabilities incurred by, the Grantee in connection with the Project or otherwise relating to this Agreement shall be the sole responsibility of the Grantee, and RPOSD shall have no obligation or liability whatsoever thereunder or with respect thereto.
The obligations in this “Indemnification and Hold Harmless” section shall survive termination of this Agreement.
Article 13: Amendments
As provided herein, no amendment of any of the terms or conditions of the Agreement will be effective unless provided in writing and signed by all parties. It is the responsibility of the Grantee to ensure that any person who signs an amendment on its behalf is duly authorized to do so. No oral understanding or agreement not incorporated in this agreement shall be binding on any of the parties. Requests for amendments must be submitted through GMS no later than six (6) months before the termination of the Agreement. Due to the competitive nature of this funding program, RPOSD, in its sole discre tion, shall determine whether to grant an amendment but is under no obligation to approve any such request.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
Article 14: Compliance with Laws and Regulations
Grantee shall at all times comply with all applicable federal, state and local laws, statutes, rules, regulations and ordinances. This Agreement is governed by the laws of the State of California, and the parties agree that the enforcement of the Agreement, and the resolution of any disputes arising out of or related to the subject matter of the Agreement, shall be resolved in a court of competent jurisdiction. Grantee agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder will be exclusively in the County of Los Angeles.
Article 15: Notices
All notices permitted or required to be given under this Agreement shall be in writing and shall be deemed given: (i) if entered and/or uploaded to RPOSD’s electronic GMS; (ii) if delivered by courier, on receipt by the intended recipient or on the date of delivery (as confirmed by, if delivered by courier, the records of such courier); (iii) if mailed, on the date of delivery as shown by the return receipt; (iv) if by email, on the date officially recorded as delivered, according to return receipt or other record of delivery. Notices shall be addressed to the RPOSD Grants Officer assigned to this grant in the grants management system. A copy of all written notices shall also be sent to [email protected].
Article 16: Audits, Accounting, Records
Grantee agrees to maintain satisfactory financial accounts, documents and records for the Project and to make them available to RPOSD for auditing at reasonable times. Grantee also agrees to retain such financial accounts, documents and records for five (5) years after close- out or termination of the Agreement, whichever is later.
Grantee agrees to maintain, and make available for RPOSD inspection, accurate records of all its costs, reimbursements and receipts with respect to its activities under this Agreement.
Grantee agrees to use an accounting system that complies with generally accepted accounting principles.
At any time during the term of this Agreement or at any time within 5 years after the expiration or prior termination of this Agreement, authorized representatives of RPOSD may conduct an audit of Grantee for the purpose of verifying appropriateness and validity of expenditures that Grantee has submitted to RPOSD for reimbursement under the terms of this Agreement.
Grantee, within thirty (30) days of notification that an audit has resulted in the exception of expenditures, may dispute the audit findings in writing to RPOSD and provide RPOSD with
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
records and/or documentation to support the expenditure claims. RPOSD shall review this documentation and make a final determination as to the validity of the expenditures.
If Grantee has received all grant monies prior to the audit, or if remaining grant monies are insufficient, and if said audit reveals expenditures that cannot be verified or that were paid in violation of the terms of this Agreement, the Measure or the GAM, Grantee shall pay RPOSD an amount equal to these expenditures within sixty (60) days after receiving written notification of the expenditures disallowed and the reason for the disallowance.
Article 17: Computer Software
The Grantee certifies that it has instituted and will employ systems and controls appropriate to ensure that, in the performance of this agreement, RPOSD funds will not be used for the acquisition, operation or maintenance of computer software in violation of copyright laws.
Article 18: Public Access and Nondiscrimination
During the performance of this agreement, the Grantee shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence.
All work funded under this Agreement must advance a project that, upon future development, will be open and accessible to the general public without discrimination on any basis identified above. The Grantee shall not use grant funds to plan, design, or otherwise advance a project, or any component thereof, that is intended or reasonably expected to:
a) restrict public access through unreasonable gating, membership requirements, residency preferences, discriminatory fee structures, or other exclusionary conditions;
b) limit access or use in a manner that differentiates between residents and non- residents of any jurisdiction, including but not limited to preferential registration, pricing, or scheduling;
c) serve a primarily private, commercial, or non-public purpose; or d) result in a facility, improvement, or open space that would not satisfy the public access requirements of Measure A, the GAM, or RPOSD's deed restriction requirements applicable to future development grants. If RPOSD determines at any time during the term of this Agreement that the work is advancing a project inconsistent with these requirements, RPOSD may suspend reimbursements, require corrective action, or terminate this Agreement in accordance with Article 10.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
The Grantee shall promptly notify RPOSD in writing of any change in Project circumstances that may affect compliance with this section. Nothing in this section limits the ability of the Grantee or a future project operator to establish reasonable rules governing hours of operation, reservation systems open to all members of the public, or use restrictions necessary for resource protection, public safety, or facility management, provided such rules are applied on a nondiscriminatory basis consistent with the terms of Measure A and the GAM.
Article 19: Independent Capacity
The Grantee, and the agents and employees of the Grantee, in the performance of this agreement, shall act in an independent capacity and not as officers or employees or agents of RPOSD.
Article 20: Assignment
This agreement is not assignable by the Grantee in whole or in part.
Article 21: Good Standing
A Grantee is in Good Standing when the Grantee is in compliance with all requirements stated in the Grant Agreement, GAM, policies, and procedures of RPOSD for both Proposition A and Measure A. Good Standing is required of Grantees for payment requests to be processed and to receive or apply for any grant funds from RPOSD.
Article 22: Community Engagement
The Grantee must conduct community outreach and engagement that meets the minimum requirements, as defined in the GAM, with the intent to ensure that communities throughout Los Angeles County are aware of and can help determine spending priorities for their projects and to facilitate a transparent process by which agencies report use of Measure A funds.
For specific details and requirements, refer to the GAM, as amended.
Article 23: Funding Acknowledgment
Grantee is required to acknowledge RPOSD’s financial assistance for the Project consistent with the conditions set forth in the GAM, which may include, without limitation: (1) printed and electronic materials, (2) social media, and (3) project announcements. Failure to comply with RPOSD’s funding acknowledgment requirements may delay eligible reimbursements and result in a loss of Good Standing.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
Article 24: Grant Status Updates
Grantee shall submit Grant Status Update Reports to RPOSD through grants management system by the due date(s) identified by RPOSD. Failure to submit a Grant Status Update by the due date may result in delayed claim reimbursement and potentially loss of Good Standing.
Article 25: Future Development Obligations
Grantee acknowledges that the planning and design work funded under this Agreement is intended to advance a project toward future development aligned with Measure A’s requirements of perpetuity, deed restriction, and public access requirements.
For specific details and requirements, refer to the GAM, as amended.
Article 26: Material Findings Disclosure
Grantee shall notify RPOSD in writing within ten (10) business days of discovery of any significant development that may: (a) substantially change the proposed or approved scope; (b) affect the Project’s timeline or milestones; or (c) raise concerns about the Project’s feasibility or timely implementation. Notifications must include a summary of the issue, potential impacts, and any mitigation steps being considered. RPOSD will work collaboratively with Grantee to adjust and respond to evolving project needs, if RPOSD deems it possible. However, failure to disclose material changes may affect reimbursement eligibility, Good Standing, and future funding access, consistent with RPOSD policies and the GAM, as amended.
Article 27: Authorization Warranty
Grantee represents and warrants that the person executing this Agreement on behalf of Grantee is an authorized agent who has actual authority to bind Grantee to each term, condition, and obligation of this Agreement and that all requirements of the Grantee have been fulfilled to provide such actual authority.
Article 28: Conflict of Interest
No RPOSD employee whose position with RPOSD enables such employee to influence the award of this Agreement, and no spouse or economic dependent of such employee, shall be employed in any capacity by Grantee or have any other direct or indirect financial interest in this Agreement. No officer or employee of Grantee who may financially benefit from the performance of work hereunder shall in any way participate in RPOSD’s approval, or ongoing evaluation, of such work, or in any way attempt to unlawfully influence RPOSD’s approval or ongoing evaluation of such work. Grantee shall comply with all conflict of interest laws, ordinances, and regulations now in effect, or hereafter to be enacted, during the term of this
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
Agreement. Failure to comply with the provisions of this section shall be a material breach of this Agreement.
Article 29: Waiver
No waiver by RPOSD of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of RPOSD to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The rights and remedies set forth in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.
Article 30: Breach
Grantee agrees that compliance with the terms of this Agreement will have significant benefits to Los Angeles County and its constituents. In the event that Grantee breaches any of the terms, covenants, representations, or conditions of this Agreement, RPOSD may elect to enforce any and all remedies available at law or in equity, including without limitation: (a) prior to reimbursement of funds, withdrawal of the approved grant award; (b) after payment (partial or full), seek specific performance of Grantee’s obligations under this Agreement or receive reimbursement of grant funds. If RPOSD brings an action to enforce the terms of this Agreement, Grantee shall be responsible to pay RPOSD’s attorney’s fees and costs, including expert witness costs, if RPOSD prevails in said action. The foregoing remedies are cumulative and may be exercised independently or in combination.
Article 31: Counterparts
This Agreement may be executed in two or more counterparts, which shall, in the aggregate, be signed by all the Parties; each counterpart shall be deemed an original instrument against any party who has signed it. In the event of any disparity between the counterparts produced, the recorded counterpart shall be controlling.
Article 32: Electronic Signature
The Electronic Signatures in Global and National Commerce (ESIGN) Act is a federal law passed in 2000. The Grantee and RPOSD agree that this Grant Agreement may be electronically signed.
The parties agree that the electronic signatures appearing on this agreement are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. If Grantee elects to opt-out of signing the grant agreement electronically, the Grantee must inform RPOSD prior to grant agreement execution.
Article 33: Timeliness
Time is of the essence in this Agreement.
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD) Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure (Measure A), approved by voters on November 8, 2016
GRANT AGREEMENT
GRA
IN WITNESS THEREOF, Grantee and RPOSD have caused this Agreement to be executed by their duly authorized representatives as of the latter day, month and year written below.
GRANTEE: CITY OF LANCASTER
By: ________________________________
Signature of Authorized Representative
Name: ______________________________
Print Name
Title: _______________________________
Date: _______________________________
LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT:
By:________________________________
Director / Administrator
Date:______________________________
Grant No. 10270
Application
11903 - 2025 Planning and Design - Final Application
12391 - Avenue J Neighborhood Park Planning & Design
Measure A
Status: Submitted SubmittedDate: 10/29/20255:31 PM SubmittedBy: AngelaClayborne Grants Officer Assigned:
Applicant Information
Primary Contact:
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Salutation Ms. Angela Clayborne Salutation First Name Middle Name Last Name Title senior Analyst
What is your role inmanaging grantswith RPOSD?(primary contact,authorized ordesignated signer,accounting manager,etc.) Day to Day grant submission, management, reporting and requests for reimbursement. Work closely with the Authorized Representative/Designated signer and Department Director.
Department Name* Parks, Arts, Recreation, and Community Services
Authorized Official
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Salutation Mr. Trolis Niebla Salutation First Name Middle Name Last Name Title City Manager
What is your role inmanaging grantswith RPOSD?(primary contact,authorized ordesignated signer,accounting manager,etc.) As City Manager, my role in managing grants with RPOSD is:
*Depending on the grant amount or project significance, I may need to approve the decision to apply for or accept an RPOSD grant.* I might need to facilitate communication and collaboration between different city departments involved in the grant project.*I oversee staff responsible for adhering to RPOSD's grant guidelines and regulations.
Department Name* City Manager's Office (CMO)
Organization Information
Agency/OrganizationName* City of Lancaster - (main) LANC Study AreaNumber M&S Code
Agency/Organization Type
What is yourAgency/OrganizationType?* Public Agency
Agency/Organization Contact Information
Agency/OrganizationWebsite www.cityoflancasterca.org
Agency/OrganizationPhone* 661-723-6000 Ext.
Physical AddressAll paper-based grant-related correspondence will be mailed to this address, unless a different address is provided below.
Agency/OrganizationPhysical Address* 44933 Fern Avenue
* Lancaster California 93534 City State/Province Postal Code/Zip Is this the same asthe MailingAddress?* Yes
Mailing AddressSkip this if Mailing Address is the same above.
Mailing Address
California City State/Province Postal Code/Zip
Agency/Organization Financial Information
Tax ID* 95-3213004
List theROLES/TITLES ofthe individualsidentified asAuthorized andDesignated signersper your agency'sadopted resolutionor proof ofjurisdictionsupport.* City Manager; Director (Parks, Arts, Recreation & Community Services) Grants Officer Assigned
Grants Officer Martha Lopez
Supervisorial District(s)
Old SD 5
New SD 5
Good StandingStatus Issues, if any:
RPOSD VIEW ONLY
Good StandingStatus Comments
Project Description
Grant Project Title* Avenue J Neighborhood Park Planning & Development The title clearly identifies the proposed project. It is recommended that the title be less than 12 words.
What specificplanning and designactivities will befunded by thisgrant? Conceptual or schematic design, Design development or construction documents,Community engagement related to design Check all that apply What category isthis applicationfor? Regional Recreation, Multi-use Trails & Accessibility Category 4 - Thisprogram supportsregional scalerecreation projectsthat improve accessto nature, increasecountywideconnectivity, andserve broadpopulations. Aregional-scaleproject is one thatserves , connects,or benefits a broadcross-jurisdictionalarea-typicallyextending beyond asingleneighborhood,community, or city-and is accessible toa countywide ormulti-communitypopulation.
Yes
Describe the scopeof work funded byMeasure A funds will complete all planning and design activities required to ensure that Avenue J Neighborhood Park is ready for development. The work outlined below focuses Measure A. only on Measure A-eligible tasks that will convert prior concept planning into construction-ready documents for a new, safe, and inclusive neighborhood park serving West Lancaster.
Conceptual and Schematic Design: The project will refine prior concept alternatives using updated technical standards and community feedback to develop a preferred schematic plan. Design options will address play areas, pedestrian and bicycle circulation, landscaping, lighting, shade structures, and gathering spaces. The preferred plan will be selected through coordinated staff and community review.
Design Development and Preliminary Construction Documents: Plans will advance to at least 50 percent construction drawings, including civil, landscape, irrigation, and electrical plans. Technical assessments such as hydrology, soils, and geotechnical studies will confirm feasibility and inform detailed design. An updated engineer's cost estimate will be prepared in alignment with RPOSD budget categories. A qualified design consultant will be retained by the City through a competitive process to complete these tasks. This grant funds project-specific planning and design; broader system-wide master plan work is not part of this scope.
Environmental Readiness (Completed-Not Measure A Funded): Environmental review is complete. The City filed a Class 32 Notice of Exemption on September 26, 2023 (SCH No. 2023080022). Supporting documentation includes a cultural-resources memorandum, SCCIC records search, negative Sacred Lands File results from the NAHC, tribal consultation confirming "no concerns," and State Historic Preservation Officer concurrence of "No Historic Properties Affected." These findings confirm the site's environmental readiness, allowing Measure A funds to focus on design and engagement.
Community Engagement (City-Led with Consultant Support): All bilingual engagement will be led by the City's PARCS Department, with assistance from a qualified outreach consultant retained through a professional-services contract. The consultant will support event facilitation, bilingual materials, and participation tracking. During the Contract Award and Preparation phase (June-July 2026), the City will finalize schedules and outreach logistics. Round 1 Engagement (August-November 2026) will focus on conceptual design, gathering community input through pop-up events, surveys, and social media. Round 2 Engagement (June-September 2027) will validate the 50 percent design set through bilingual workshops and on-site sessions. Input from both rounds will inform design refinements. A final Documentation and Reporting phase (October-December 2027) will summarize outreach methods, participation, and key outcomes.
Deliverables funded by Measure A include the preferred schematic design package, preliminary construction documents at the 50 percent level, technical study reports, an updated cost estimate, and a bilingual engagement summary.
Future Development Readiness: This planning phase will produce the design documents, cost estimates, and technical studies funded by Measure A, positioning the project for development funding. The site is City-owned in fee title and fully cleared through CEQA, allowing construction to proceed immediately upon securing development funds. Although located in a Moderate-Need Study Area, the project lies within a park desert with no existing parks within one-half mile. Completing this phase will close the local access gap and deliver new, walkable recreation space that advances Measure A goals for equitable access, community health, and inclusion. 4500-character limit
Click here for the 2025 Competitive Grant Programs Budget and Timeline Provide a clearbudget and timelineoutlining thespecific scope ofwork funded byMeasure A. Identifyall funding sources(secured orproposed), anddistinguish betweenMeasure A and non-Measure Aelements. For eachdeliverable, specifywhether it is a hardor soft cost.Applicants areencouraged to be asdetailed as possibleto demonstrateproject readinessand strong projectmanagement.
Ave J Neighborhood Park_Cost Estimate Timeline 1.pdfDownload, complete, and attach the included template. 50MB file size limit
Environmental Information
What is the CEQA status ofthe work funded by thisgrant? Completed Please upload a copy ofthe CEQA documents. 50MB file size limit
Site Control
Please note that the applicant must provide proof in supporting documents section below. The applicant must provide written consent orother documentation to develop project. Examples of documentation include, but are not limited to, lease agreement, Memorandum ofUnderstanding (MOU) or other documentation from the landowner agreeing to the proposed project.
Describe sitecontrol for theproposed project. Property Owner Proof of sitecontrol Ave J Neighborhood Park_Proof of Site Control 1.pdfUpload Required. 50MB file size limit Explain how long-term public accesswill be secured.
The project site is City-owned in fee title and designated for long-term public recreation use. The City of Lancaster acquired full ownership of the property through a 2021 condemnation action for public purposes, and the Final Order of Condemnation recorded with the Los Angeles County Recorder transferred permanent title to the City. The site, identified as APNs 3124-012-900 through 3124-012-903, is managed by the Parks, Arts, Recreation and Community Services (PARCS) Department, which oversees the planning, design, and maintenance of City park facilities.
The property will remain under public ownership for the life of the Measure A deed restriction and beyond. The City maintains a Park and Recreation Element within its General Plan that establishes the permanent use of the parcel for outdoor recreation and open-space purposes. No leases, encumbrances, or competing use affect the site. Upon completion, the Avenue J Neighborhood Park will provide safe, equitable access to recreation for nearby residents, ensuring continued public access, stewardship, and maintenance. 2250-character limit
Evaluation Criteria
Are there knownsite constraints (e.g.contamination,topography)? Arethere known siteconstraints thatmay affect projectimplementation(e.g., contamination,permitting,topography)? No
No – Due diligencehas been performedand no majorconstraints exist.Describe what duediligence wasperformed The proposed Avenue J Neighborhood Park site has been evaluated by the City of Lancaster with no significant constraints identified. The property is City-owned and designated for recreational use. This ensures long-term public access with no jurisdictional or tenure conflicts that could delay project delivery. Preliminary review of existing conditions confirms that the site does not contain contamination or hazardous materials, and there are no known adverse environmental factors that would require remediation or extraordinary permitting measures.
The topography of the site is flat and consistent with the surrounding neighborhood, minimizing the need for extensive grading, slope stabilization, or drainage interventions. This condition makes the site suitable for the development of Neighborhood Park amenities, including play areas, landscaping, and pathways, while supporting compliance with ADA accessibility standards. The flat terrain also reduces construction complexity and supports efficient design integration of recreational and safety features. From a regulatory standpoint, the parcel is zoned and operated for public recreation. Based on staff experience and precedent, no extraordinary regulatory barriers are anticipated.
The City's prior experience under similar site and permitting conditions further supports this conclusion. For example, the City recently completed playground replacement and basketball-court refurbishment at Rawley Duntley Park using an RPOSD grant allocation. These improvements advanced without issues related to site contamination, topography, or permitting, confirming the City's ability to deliver projects efficiently under Measure A compliance standards. This demonstrated experience reinforces confidence that Avenue J Neighborhood Park will proceed smoothly through the Planning and Design phase and into development.
Although no constraints have been identified, the City will continue to exercise due diligence throughout the design process. As part of this grant-funded effort, standard feasibility tasks such as soils testing, drainage analysis, and geotechnical surveys will be performed as needed to validate existing assumptions and provide accurate data for construction documents. This proactive approach ensures accountability and reduces risk by addressing any minor site-specific considerations early in the process.
The parcel's favorable conditions, coupled with the City's demonstrated success in delivering similar projects, minimize implementation risks and position this project for timely advancement through the Planning and Design grant and subsequent development phases. 4500-character limit
Describe howfunding theproposed work willmake the projectmore competitivefor Measure Adevelopment fundsor other capitalfunding in thefuture? The City of Lancaster recently completed the Mariposa Park Renovation Project using funds from the Community Development Block Grant (CDBG) and California State Parks Program (SPP). The project delivered an inclusive playground with pour-in-place surfacing, upgraded sidewalks and electrical systems, enhanced landscaping, and new site furnishings. Completed in 2024, Mariposa Park demonstrates the City's ability to manage multi-source funding, meet accessibility and procurement standards, and deliver equitable, community-driven park improvements. This success provides a direct precedent for completing Avenue J Neighborhood Park once future development funding is secured.
Meeting Measure A Development Readiness Standards The Measure A Competitive Grant Guidelines require projects to demonstrate CEQA clearance, site control, at least 50 percent construction documents, and community engagement documentation. The Avenue J Neighborhood Park already meets several prerequisites: CEQA clearance was completed in September 2023, and the City owns the site in fee title, ensuring permanent public access. Community engagement has occurred since 2021 through bilingual workshops, surveys, and pop-up events that established consistent resident priorities.
Through this P&D grant, the City will advance the preferred concept plan 90 percent construction documents exceeding the minimum readiness threshold and prepare refined cost estimate and technical studies (hydrology, soils, geotechnical) to confirm feasibility. These deliverables will position the project competitively for future Measure A Development or Land and Water Conservation Fund (LWCF) construction funding once awarded.
Risk Mitigation Advancing to 90 percent design reduces risk by minimizing unforeseen costs, permitting delays, and scope changes during implementation. The project will move efficiently from award to bid, providing timely public benefits.
Community Backed Design Since 2021 Lancaster has delivered bilingual outreach engaging hundreds of residents. Across three previous outreach rounds, participants prioritized inclusive play, ADA-accessible paths, shaded gathering areas, and improved lighting and safety. The P&D phase will add two new bilingual engagement rounds tied to schematic and 50 percent design milestones, producing summaries that document outreach methods, demographics, and how feedback shaped refinements. This measurable record ensures the design reflects community priorities and equity goals, strengthening competitiveness for Measure A Development funding.
Leveraging State, Federal, and Local Investments The City has successfully leveraged multiple funding sources, as demonstrated by the Mariposa Park project funded through both the CDBG and SPP. Building on this track record, the City has submitted an LWCF application for Avenue J Neighborhood Park to secure future construction resources. The Measure A P&D grant will provide the design and documentation needed to make the project shovel-ready once LWCF or other development-phase funding is awarded Next Steps Completion of this P&D phase will yield shovel-ready construction documents, feasibility studies, cost estimates, and engagement documentation, all prerequisites for Measure A Development eligibility. The project will transform an underutilized City-owned parcel in a Moderate-Need Study Area into a safe, shaded, and inclusive recreation space that closes a half-mile park-access gap and delivers measurable equity outcomes for Lancaster residents. 4500-character limit
What communityengagement hasoccurred for thisproject to date?Describe methods,number and type ofparticipants, andhow prior input hasinformed theproject.
Foundational Outreach (2021) The City of Lancaster hosted four bilingual pop-up workshops and one virtual meeting, engaging more than 75 residents in 2021 to identify and prioritize community recreational needs. Events were held at varying times, including evenings and weekends, to reach parents, youth, seniors, and residents with non-traditional work schedules. Community feedback emphasized inclusive play equipment, safe teen recreation spaces, exercise stations along durable walking loops, shaded picnic areas, improved lighting, and cultural identity features such as murals developed in partnership with schools and the Lancaster Museum of Art and History (MOAH).
Deeper Prioritization (2024) In November 2024, the City conducted two additional bilingual workshops. The first session (November 13th) invited residents to complete structured surveys to prioritize specific improvements, while the second session (November 30th) presented draft design concepts for community refinement. Nearly 100 participants reaffirmed support for inclusive play spaces and ADA-accessible amenities, while also calling for additional safety features such as call boxes, park staff presence, and improved crosswalks.
Broad Grassroots Engagement (2025 - Bilingual Survey & Drop-In Events) In early 2025, the City engaged more than 120 residents through bilingual surveys, grassroots canvassing, and drop-in sessions at Jane Reynolds Park and Webber Pool, located east of the Avenue J Neighborhood Park site. These efforts were designed to engage families, seniors, and Spanish-speaking households, prioritizing historically underserved and park-poor neighborhoods west of downtown Lancaster. Feedback once again prioritized shaded gathering areas, ADA-accessible walking paths, and wellness-oriented programming, further validating consistent themes across all outreach rounds.
Consistent Community Priorities Across all three outreach efforts, residents expressed consistent themes that now anchor the Avenue J Neighborhood Park proposal. Community members called for the preservation of mature trees and existing recreation features, while also urging the expansion of inclusive and ADA-accessible amenities that serve children, youth, and seniors alike. Shade emerged as a recurring priority, with families and older adults emphasizing the need for covered gathering areas that provide comfort in Lancaster's desert climate. Safety was also a major concern, as residents advocated for improved lighting, clearly marked crosswalks, and emergency call infrastructure to ensure the park is always welcoming. Finally, participants highlighted the importance of cultural identity, voicing strong support for murals and other artistic features that celebrate Lancaster's history and community values, with organizations such as the Lancaster Museum of Art and History (MOAH) and the Antelope Valley Partners for Health (AVPH) offering to play a role in this work.
Impact on Avenue J Neighborhood Park These documented outreach findings directly informed the Avenue J Neighborhood Park proposal. Inclusive play equipment, ADA-compliant walking paths, shaded plazas, and wellness-oriented features are now central to the project design. The Planning and Design phase will build upon this record by conducting two additional rounds of bilingual engagement tied to schematic design and 90 percent construction documents. Each round will document engagement methods, participation, and how community feedback informs the design, creating a clear record of consensus that meets Measure A engagement standards. 4500-character limit
CommunityOutreach Upload:Prior supportdocuments may besubmitted Ave J Neighborhood Park_Community Engagement Documentation 2.pdf50MB file size limit What communityengagement willoccur as part of thisgrant? Community engagement will ensure that the design process reflects the needs, priorities, and lived experiences of Lancaster residents. Building on the City's strong track record of bilingual outreach, the project will establish an inclusive, structured engagement plan that is directly tied to design milestones.
The first round of engagement will occur during months 3 through 6 (August-November 2026) of the grant term and will focus on conceptual alternatives. Residents will be invited to review early design options through bilingual pop-up events at high-traffic locations such as parks and neighborhood centers. The City will distribute bilingual surveys online and in print, with broad circulation through schools, local community-based organizations, and City communication platforms.
At these events, interactive design boards will allow participants to weigh in on preferred amenities, safety improvements, and gathering spaces. The feedback from this round will be documented in a bilingual engagement summary and used to select a preferred schematic design that aligns with community priorities.
The second round of engagement will take place during months 16 through 18 (June-November 2027), when the project reaches the 50% design milestone. At this stage, the City will conduct workshops during evening hours and on weekends to maximize accessibility for working families.
Additionally, on-site engagement at the park will allow community members to review proposed layouts in context and provide feedback on circulation, accessibility, and safety features. The results of this second round will be carefully incorporated into the 90 percent design set, ensuring that final plans reflect the community's vision.
The distribution of flyers and door hangers within the neighborhood and in surrounding areas will help extend the project's reach to populations that have historically faced barriers to participation. Additionally, the City will leverage its existing relationships with local organizations to raise awareness amongst a wider audience. The City will also use its digital platforms and local media to extend engagement opportunities.
The engagement process will yield clear deliverables, including:
* Outreach summaries documenting methods, participants, and key themes * A record of how input directly shaped design decisions * Outreach metrics that track participation numbers and demographics to demonstrate inclusivity By including outreach during critical design milestones, the project will ensure that the selected design reflects community priorities and positions the project for successful implementation. 4500-character limit
Are you partneringwith anycommunity-basedorganizations(CBOs) or Yes
stakeholdergroups?
(Name and describerole(s)) Lancaster PD - serves as a community partner supporting engagement activities and outreach to local communities, promoting the safety and public health features of the project.
Destination Lancaster - will assist with public outreach by promoting engagement opportunities through local media, social platforms, and visitor networks to broaden awareness and participation around the community.
Antelope Valley Partners for Health (AVPH) - intends to collaborate with community groups to provide input on design features that support physical activity, social connection, and equitable access to recreation.
Amargosa Creek Middle School - will assist in engaging students, parents, and staff to gather youth perspectives on design park amenities and safety design features.
Lancaster Museum of Art and History (MOAH) - input provided will include integrating art, cultural expression, and creative placemaking into the design process to help ensure the park reflects the community's identity and artistic character. 4500-character limit
Who will managethis project?Provide names,roles, and relevantexperience of keystaff orconsultants.
The Avenue J Neighborhood Park project will be jointly managed by the City of Lancaster's Parks, Arts, Recreation, and Community Services (PARCS) Department. The City of Lancaster will serve as the lead agency, providing overall management, fiscal oversight, and coordination with the Los Angeles County Regional Park and Open Space District.
Within PARCS, Angela Clayborne, Senior PARCS Management Analyst, will be the primary City contact, overseeing day-to-day coordination with the consultant team, managing grant compliance, and facilitating interdepartmental review. The PARCS Department has extensive experience managing State and federal grants, including Land and Water Conservation Fund (LWCF) projects, Measure A Planning and Development projects, and recent environmental review processes such as the Avenue J Neighborhood Park CEQA/SHPO consultations. This demonstrated capacity ensures the City is well-prepared to guide this project through completion. 4500-character limit
Describe yourproject deliveryapproach.
The Avenue J Neighborhood Park project is structured around competitive procurement, fiscal accountability, and quality control. The City of Lancaster will follow the requirements of the RPOSD Grants Administration Manual (GAM) and its own public contracting policies to ensure all contracts are awarded in accordance with applicable regulations.
Design, technical studies, and community engagement services funded under this Planning and Design grant will be procured competitively. The City intends to issue a Request for Proposals (RFP) to retain a qualified consulting team to assist with design development, environmental documentation, and bilingual outreach. Consultant selection will be based on qualifications, demonstrated experience with Measure A-funded projects, and ability to meet RPOSD grant requirements.
The Project will be managed by the Parks, Arts, Recreation, and Community Services (PARCS) Department, which oversees all City parks planning and development initiatives. Angela Clayborne, Senior PARCS Management Analyst, will manage day-to-day coordination, while Sonya Patterson, Director of PARCS, will provide overall oversight of grant compliance. The selected consultant will prepare all technical design and documentation deliverables in collaboration with PARCS staff. Community engagement activities will be conducted in partnership between the consultant and City staff to ensure consistency with City communication standards and bilingual outreach practices. Progress is tracked through monthly internal coordination meetings, quarterly progress reports to RPOSD, and milestone reviews corresponding to schematic design, community engagement and, 90 percent design and final deliverables.
Fiscal controls include cross-checking invoices against the approved budget before payment, with expenditures reviewed and approved by the City's Finance Department in coordination with PARCS administrative staff. Progress and payment reports are submitted quarterly to RPOSD through its online Grants Management System, with supporting documentation reviewed before fund release. The City also prepares a final project report upon completion and retains all fiscal records for a minimum of five years for potential audit. Payments to consultants and contractors occur only after deliverables are verified and approved by City staff.
Quality control is implemented through both consultant and City procedures. All deliverables will undergo an internal consultant review prior to submission, followed by a second-level review by City staff to confirm compliance with City standards, ADA requirements, and RPOSD guidelines. Interdepartmental review involving PARCS, Planning, and Building & Safety will verify that designs meet safety, accessibility, and regulatory requirements. Deliverables must be formally approved before associated invoices are processed, maintaining a direct link between fiscal oversight and quality assurance. 4500-character limit
Describe your pastexperience The City of Lancaster has an established record of successfully delivering park planning and capital improvement projects funded through federal, state, and county grant delivering similarplanning ortechnical projectsfunded by publicgrants. programs. The Parks, Arts, Recreation, and Community Services (PARCS) Department regularly manages planning, design, and development efforts that strengthen equitable access to recreation and open space throughout the community. Staff work closely with the City's Finance and Public Works Departments to ensure compliance with public contracting, environmental regulations, and fiscal accountability standards required by funding agencies.
Recent experience includes the Samaritan's Purse Park Improvement Project, funded through the Statewide Parks Program (SPP). The City completed planning and design for the project in 2024 and has advanced to the next stage of implementation, which is selecting a qualified bidder for construction. This project will transform an aging neighborhood park on Lancaster's Westside into a vibrant and inclusive recreation space serving a disadvantaged area identified in the Countywide Parks and Recreation Needs Assessment. Funded improvements will include a new splash pad, skateboarding area, LED lights, landscaping, irrigation upgrades and building renovations. This project will meet all OGALS documentation, procurement, and reimbursement requirements, demonstrating Lancaster's capacity to administer competitive, state-funded park development projects.
The City has also applied for the Jane Reynolds Park and Webber Pool Improvements Project under the federal Outdoor Recreation Legacy Partnership (ORLP) program, administered by OGALS and the National Park Service. The application has been submitted but not yet awarded, and no formal planning or design actions have begun. While this project is not yet underway, the application process demonstrates the City's capacity to develop competitive federal grant submissions and coordinate with multiple oversight agencies.
In addition, the City has successfully administered Measure A-funded improvements and is familiar with the Los Angeles County Regional Park and Open Space District's (RPOSD) grant procedures, fiscal reporting, and deed-restriction requirements. Oversight is provided by Sonya Patterson, Director of PARCS, with Angela Clayborne managing fiscal reporting and consultant coordination. 4500-character limit
Is the project sitelocated in a High orVery High NeedStudy Area?Provide addressand APN, ifpossible.
No
If not, will theprojectmeaningfully benefitHigh/Very HighNeed residents?Explain, includepartnerships,visitation patterns,outreachstrategies).
According to the 2016 Los Angeles County Parks and Recreational Needs Assessment, the Avenue J Neighborhood Park site is located within the Westside Lancaster Study Area, which is classified as a 'Moderate Need' area. Although not in a High or Very High Need tract, the project will directly and meaningfully benefit residents from adjacent High and Very High Need neighborhoods across West Lancaster, as well as citywide populations facing severe park deficits. The Westside Study Area provides only 1.89 park acres per 1,000 residents, well below the countywide average of 3.3 acres, and only 14% of residents live within a half mile of a park. Data from the California State Parks Community FactFinder (2023) confirms that the Avenue J project area itself has 0.00 park acres per 1,000 residents, directly affecting 3,816 residents, including 1,122 youth and 372 seniors.
The Avenue J Neighborhood Park site is located along Avenue J and 22nd Street West, immediately adjacent to the State Route 14 (Antelope Valley Freeway) southbound on-ramp. Its proximity to Amargosa Creek Middle School ensures that the park will directly serve students who currently lack dedicated outdoor recreation space after school hours. Because of its location along a regional highway corridor, the park will be accessible to families traveling from nearby High and Very High Need census tracts, located within one to two miles of the site, allowing the project to function as a shared community resource that extends benefits beyond the immediate half-mile project area.
Health indicators for Lancaster highlight the urgency of providing new recreation opportunities in park-poor neighborhoods such as Avenue J. According to public health data cited in California's Statewide Comprehensive Outdoor Recreation Plan (2021 - 2025), Lancaster residents experience disproportionate rates of chronic conditions, including obesity (58.6 %) and high blood pressure (72%). These disparities are especially pronounced in disadvantaged communities where safe outdoor spaces are limited. Data from the California State Parks Community FactFinder further confirms that within the Avenue J project area, 794 residents live in poverty and more than 1,100 are youth populations for whom the absence of nearby park space compounds health risk.
Through partnerships with local schools, bilingual engagement strategies, and outreach conducted during both past and upcoming Measure A-funded planning activities, the project ensures that residents of High and Very High Need neighborhoods are represented in the design process. By advancing designs for a shaded playground, pedestrian and bike loop with lighting and benches, shaded plazas and picnic areas, a fitness course with exercise stations, drought-tolerant demonstration gardens, landscaped open space, and supportive amenities such as drinking fountains and bottle refill stations, the Planning and Design phase will create shovel-ready plans that directly address documented health and equity gaps and extend benefits to disadvantaged populations. 4500-character limit
Location* Project Site: Avenue J Neighborhood Park Location: Along Avenue J and 22nd Street West, adjacent to the State Route 14 southbound on-ramp Assessor's Parcel Number (APN): 3124-012-900, 901, 902, 903 500-character limit. APN preferred, if not APN address or intersection can be entered.
Check theapplicableindicators based onPNA+ Map Viewerfor either RegionalRecreation Need forRural RecreationNeed:
2 indicators
PNA+ screenshot Ave J Neighborhood Park - PNA Map 1.pdfUpload Required. 50MB file size limit Verification ofJurisdictionSupport
Ave J Neighborhood Park_BLANKET RESOLUTION MEASURE A 1.pdfDo you have the authority to apply? 50MB file size limit
Reporting Requirements
Supervisorial District
Study Area
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Opinion of Probable Cost for: Project No.: 25141
Date: 10/28/2025
Ave.J Neighborhood Park - Design Phase Estimate Prepared By: DG/AT DESCRIPTION QTY. UNIT UNIT PRICE SUB-
TOTAL TOTAL
Landscape Architecture $222,000
Civil Engineer $189,600
Electrical Engineer $33,600
TOTAL PROJECT DESIGN COST $445,200
Additional Project Funding $4,860,097
Landscape Architecture $222,000
Community Outreach 1 LS $75,000.00 $ 75,000
Project Coordination and Meetings 1 LS $8,000.00 $ 8,000 Design Development Plan 1 LS $16,000.00 $ 16,000
Demolition Plan 1 LS $8,000.00 $ 8,000
Construction Plans and Details 1 LS $21,000.00 $ 21,000 Irrigation Plans and Details 1 LS $13,000.00 $ 13,000
Planting Plans and Details 1 LS $10,000.00 $ 10,000
Specifications 1 LS $3,000.00 $ 3,000
Plan Revisions and Coordination 1 LS $8,000.00 $ 8,000
Opinion of Probable Construction Cost 1 LS $3,000.00 $ 3,000 Bidding and Construction Administration 1 LS $20,000.00 $ 20,000 Sub-total $ 185,000
Contingency 20% $ 37,000
Civil Engineer $189,600
Geotechnical Soils Report 1 LS $15,000.00 $ 15,000
Structural Calculations 1 LS $15,000.00 $ 15,000
Project Coordination and Meetings 1 LS $5,000.00 $ 5,000 Design Survey (Topographic Survey) 1 LS $25,000.00 $ 25,000 Precise Grading and Drainage Plan 1 LS $40,000.00 $ 40,000 On Site - Wet Utility Plan 1 LS $15,000.00 $ 15,000
Hydrology Study 1 LS $10,000.00 $ 10,000
WQMP 1 LS $10,000.00 $ 10,000
SWPPP 1 LS $10,000.00 $ 10,000
Specifications 1 LS $3,000.00 $ 3,000
Bidding and Construction Administration 1 LS $10,000.00 $ 10,000 Sub-total $ 158,000
Contingency 20% $ 31,600
Electrical Engineer $33,600
Electrical Plans and Details 1 LS $25,000.00 $ 25,000
Bidding and Construction Administration 1 LS $3,000.00 $ 3,000 Sub-total $ 28,000
Contingency 20% $ 5,600
Additional Funding Sources $4,860,097
2023 LWCF Grant Funding 1 LS $2,400,000.00 $ 2,400,000
City of Lancaster General Fund 1 LS $2,460,097.00 $ 2,460,097 Total $ 4,860,097
City of Lancaster – Avenue J Neighborhood Park
Measure A Planning & Design Grant – Project Timeline (24 months)
Phase Activities Timeframe Cost
Type
Funding
Source
Project Initiation Kickoff meeting with City staff and
consultant team. Confirm scope, budget,
and outreach schedule in GMS.
Deliverable: Approved work plan.
June – July
2026
Soft
Measure
A
Round 1
Engagement &
Schematic Design
Conduct bilingual outreach (pop-up
events, surveys, social media, flyers).
Gather community input on concept
alternatives. Refine schematic options
and select preferred concept plan.
Deliverable: Preferred schematic design
package.
August –
November
2026
Soft Measure
A
Design
Development &
Technical
Assessments
Advance preferred concept to Design
Development (60% design). Complete
targeted technical studies (hydrology,
soils, geotechnical), and update
engineer’s cost estimate.
Deliverable: Technical reports and
updated cost estimates.
December
2026 –
May 2027
Soft Measure
A
Preliminary
Construction
Documents &
Round 2
Engagement
Prepare preliminary construction
drawings, advancing design to
approximately 75% completion. Conduct
bilingual workshops to validate design
set and incorporate community
feedback.
Deliverable: 75% construction design
set and engagement summary.
June –
November
2027
Soft Measure
A
Finalize Deliverables Finalize schematic design package to 90% construction documents. Complete
technical reports and final cost estimate.
Compile bilingual engagement
summary.
Deliverable: Final design package and
90% construction documents set.
December
2027 –
March 2028
Soft Measure
A
Closeout Submit all final deliverables to RPOSD.
Complete final reporting through GMS.
Prepare for project construction.
April – May
2028
Soft Measure
A