STAFF REPORT
City of Lancaster
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6/9/2026
TN
Date: June 9, 2026
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director - Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Award of Construction Bid – Public Works Construction Project No. 24-023 – 2025 Preventative Maintenance & Rehabilitation Program
Recommendations:
1. Award Public Works Construction Project (PWCP) 24-023, 2025 Preventative Maintenance & Rehabilitation Program, to Vance Corporation, of Beaumont, California, in the amount of $3,512,718.28, plus 20% contingency, to repair and resurface roads at six locations within the City of Lancaster; and authorize the City Manager, or his designee, to sign all documents in accordance with California Public Contract Code Section 22038(b).
2. Find the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on September 23, 2025.
3. Authorize Task Order expenditure amount of $7,000.00, plus a 10% contingency, for Labor Compliance services to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 - Labor Compliance.
4. Authorize Task Order expenditure amount of $32,340.00, plus a 10% contingency, for Materials and Laboratory Testing services to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 09 – Materials and Laboratory Testing.
G.C. Section 84308: No
Fiscal Impact:
$4,258,535.94, (including 20% construction contract contingency, 10% labor compliance contingency, and 10% material testing contingency). Sufficient funds are available in the Capital 2 3
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Improvements Budget in project string CP12ST056.CONST, GL Accounts 21549900.8000, 22049900.8000, and 53049900.8000.
Background:
The proposed project is funded by Gas Tax – SB-1, Proposition C, and the Lancaster Financing Authority. This project will include roadway preventative maintenance at the following locations:
Lancaster Boulevard from Challenger Way to 100 feet West of 15 th Street Avenue L-4 from 30 th Street West to 27th Street West
28 th Street West from Avenue L-8 to Avenue L-4
27 th Street West from Avenue L-8 to Avenue L-4
26 th Street West from Avenue L-8 to End of Street
Lancaster Boulevard from Division Street to Challenger Way (Additive Alternate 3) Per Section 2.2 of the Existing Community Workforce Agreement, (CWA), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions. The contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, 48 hours prior to commencement of work, or within 48 hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On April 14, 2026, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 24-023 2025 Preventative Maintenance & Rehabilitation Program via PlanetBids. The lowest bidder was determined based on the summation of the base bid only. Upon budget review after bid opening, the bid is recommended for award based on the summation of the Base Bid and Additive Alternate Number 3 only for the construction budget amount of $4,215,261.94. Vance Corporation was the lowest responsive, responsible bidder. The results of the bids are shown below.
Contractor City Total Bid Amount Base Bid Amount
1. Vance Corporation Beaumont, CA $9,468,717.00 $1,914,316.72
2. Calmex Engineering, Inc. Bloomington, CA $10,830,546.00 $1,946,171.40
3. R.C. Becker and Son, Inc. Santa Clarita, CA $9,875,605.51 $1,997,469.75
4. Sully-Miller Company Brea, CA $10,082,260.30 $2,273,206.40
5. C.A. Rasmussen, Inc. Valencia, CA $12,192,927.92 $2,627,146.57
6. Hardy & Harper, Inc.
Lake Forest, CA $9,896,200.00 $3,065,000.00
Engineer’s Estimate $11,994,793.00 $2,235,656.61
On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for various Service Group Categories with the consulting firms recommended by staff to be pre- qualified service providers through December 31, 2026. The Multi-Year Agreement permits City 2 3
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staff to issue Task Orders for individual projects. Proposals will be requested from those prequalified under Service Group Category (SGC) 16 – Labor Compliance and Service Group Category (SGC) 09 – Materials and Laboratory Testing, and a task order will be executed with one of the following firms in each Service Group Category:
SGC 16 – Labor Compliance
· Cumming Management Group, Inc.
· Golden State Labor Compliance, LLC.
· Perceptive Enterprises, Inc.
SGC 09 – Materials and Laboratory Testing
· Converse Consultants
· Earth Systems Pacific
· Twining, In.
NG/EF/re
Attachment:
Vicinity Map