Tuesday, June 23, 2026
Regular Meeting –
1:30 PM
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 7:00 p.m. on
June 18, 2026
at the entrance to Lancaster City Hall
44933 Fern Avenue, Lancaster, CA 93534
LEGISLATIVE BODY
City Council/Successor Agency/Financing/Housing/Power Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Lauren Hughes-Leslie
Council Member/Agency Director/Authority Member Rocio Castellanos Council Member/Agency Director/Authority Member Ken Mann Council Member/Agency Director/Authority Member Cedric White
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 1 ~
AGENDA ITEMS TO BE REMOVED
Sometimes
it
is
necessary
to
remove
items
from
the
agenda.
We
apologize
for
any
inconvenience
this
may cause you.
PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED
ITEMS
Any
person
who
would
like
to
address
the
Legislative
Bodies
on
any
agendized
item
is
requested
to
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
agenda
item
you
would
like
to
discuss.
Each
person
will
be
given
an
opportunity
to
address
the
Legislative
Body
at
the
time
such
item
is
discussed.
Each
person’s
time
will
begin
once
their
name
is
called.
Speaker
cards
are
available
at
the
rear
of
the
Council
Chambers
and
your
speaker
card
must
be
filled
out
and
turned
in
prior
to
the
agenda
item
being
called.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
Individual
speakers
are
limited
to
three
(3)
minutes
each
unless
a
different
time
limit
is
announced.
Each
speaker’s
time
will
begin
once their name is called.
Consent
Calendar
items
under
the
Legislative
Body
may
be
acted
upon
with
one
motion,
a
second
and
the
vote.
If
you
desire
to
speak
on
an
item
or
items
on
the
Consent
Calendar,
you
may
fill
out
one
speaker
card
for
the
Consent
Calendar.
You
will
be
given
three
minutes,
unless
a
different
time
limit
is
announced,
to
address
your
concerns
before
the
Legislative
Body
takes
action
on
the
Consent
Calendar.
LEVINE ACT/GOVERNMENT CODE SECTION 84308
Parties
to
any
proceeding
involving
a
license,
permit,
or
other
entitlement
for
use
pending
before
the
City
Council
must
disclose
any
campaign
contribution
over
$500
(aggregated)
within
the
preceding
12 months
made
by
the
party,
their
agent,
and
those
required
to
be
aggregated
with
their
contributions
under
Gov.
Code
Section
82015.5.
The
disclosure
must
include
the
amount
contributed
and
the
name(s)
of
the
contributor(s).
“G.C.
Section
84308:
Yes”
on
this
agenda
indicates
that
the
item
is
subject to these regulations.
CALL TO ORDER
City Council/Successor Agency/Financing/Housing/Power Authority
ROLL CALL
City Council Members /Agency Directors /Authority Members: Castellanos, Mann, White; Vice Mayor/ Vice Chair Hughes-Leslie, Mayor/Chair Parris
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 2 ~
COUNCIL ACTIONS
CONSENT CALENDAR
Consideration and action to excuse Mayor/Councilmember absence(s).
INVOCATION
Joel Custodio, Grace Chapel
PLEDGE OF ALLEGIANCE
PRESENTATIONS
1. City Partner Recognition
Presenters:
Victoria
Reyna,
Assistant
Director-Parks,
Arts,
&
Community
Servics
and
Efrain
Carerra, Jr., Manager-Recreation
2. Recognition of Student Scholarship Recipients
Presenter: Mayor Parris
3. Key to the City, James V ose
Presenter: Mayor Parris
CC 1.
Waive further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.)
CC 2.
Approve
the
City
Council/Successor
Agency/Financing/Housing/Power
Authority
Regular
Meeting Minutes of June 09, 2026.
CC 3.
Approval of Lease Agreement for 900 ECO 12-Yard Combination Sewer Cleaner
Recommendation(s)
:
1. Approve
a
five-year
lease
agreement,
via
Lease
Servicing
Center,
Inc.
dba
NCL
Government
Capital
(“NCL”),
utilizing
a
Sourcewell
contract
awarded
to
Sewer
Equipment
Co. of America.
2. Find that this item is not a project under the California Environmental Quality Act.
3. Authorize
the
City
Manager,
or
his
designee,
to
negotiate,
finalize
and
execute
the
lease
agreement,
as
well
as
any
ancillary
agreements
or
approvals,
all
in
a
form
approved
by
the
City Attorney.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 3 ~
4. Authorize the City Manager, or his designee, to sign all documents.
To
maintain
the
current
level
of
service
and
meet
Best
Management
Practices
in
sewer
cleaning
and
maintenance,
this
procurement
is
necessary
due
to
the
age
and
ongoing
mechanical
issues
with
existing
equipment,
which
is
well
beyond
its
service
life.
This
procurement
ensures
the
Public
Works
Department
stays
aligned
with
industry
standards
and
legislative requirements, and maintains a professional level of service delivery.
CC 4.
Memorandum
of
Understanding
with
Antelope
Valley
Transit
Authority
Regarding
Bus
Stop
Maintenance Services with the City of Lancaster
Recommendation(s)
:
Approve
a
Memorandum
of
Understanding
(MOU)
with
the
Antelope
Valley
Transit
Authority
regarding
Bus
Stop
Maintenance
Services
within
the
City
of
Lancaster,
and
authorize the City Manager, or his designee, to sign all documents.
The
proposed
MOU
is
for
only
two
(2)
fiscal
years,
because
A VTA
is
currently
studying
potential
route
enhancements
that
could
impact
the
number
of
stops
located
in
Lancaster.
Once
A VTA
has
completed
this
study
and
adopted
any
resulting
route
changes,
City
staff
will
work
with
A VTA
staff
to
determine
the
resulting
maintenance
service
needs
and
costs
for
a
potential subsequent MOU.
CC 5.
Vehicle Miles Traveled Program Update
Recommendation(s)
:
Adopt
the
Vehicle
Miles
Traveled
Program
Update
and
City
of
Lancaster
Local
Transportation Assessment Guidelines.
On
January
24,
2023,
the
City
of
Lancaster
City
Council
adopted
the
Vehicle
Miles
Traveled
(VMT)
Impact
Fee
Mitigation
Program
to
assist
developers
in
mitigating
their
VMT
impacts
as
it
was
proving
difficult
to
mitigate
under
other
mechanisms.
The
modeling
used
to
create
this
program
utilizes
the
travel
demand
model
associated
with
the
Southern
California
Association
of
Government’s
2024
Regional
Transportation
Plan/Sustainable
Communities
Strategy (RTP/SCS).
CC 6.
Request
for
Expenditure
Authority
and
Appropriation
for
the
Purchase
of
One
(1)
Asphalt
Paver
Recommendation(s)
:
1. Approve
a
budget
appropriation
in
the
amount
of
$387,135.22
within
the
Fiscal
Year
2026-2027
to
215-44000-8200,
utilizing
Road
Maintenance
and
Rehabilitation
Account
(RMRA) funds.
2. Approve
expenditure
authority
in
the
amount
of
$351,941.11
with
a
10%
contingency
for
a
total
not-to-exceed
amount
of
$387,135.22
for
the
purchase
of
one
(1)
LeeBoy
8520
Asphalt
Paver
from
Nixon-Egli
Equipment
Company
via
Sourcewell
Contract
No.
022626-
VTL.
3. Authorize the City Manager, or his designee, to sign all documents.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 4 ~
The
acquisition
of
this
equipment
will
enhance
the
City's
ability
to
perform
roadway
maintenance
activities
in-house,
improve
operational
efficiency,
reduce
reliance
on
contracted
services
for
certain
pavement
maintenance
work,
and
support
the
long-term
preservation of the City's transportation infrastructure.
CC 7.
Check Registers
–
May 24, through June 6, 2026
Recommendation(s)
:
Approve
the
Check
and
Wire
Registers
for
payments
made
May
24,
2026,
through
June
6,
2026, in the amount of $8,802,914.95 as presented.
At
each
regular
City
Council
Meeting,
the
City
Council
is
presented
with
a
check
and
ACH/wire
registers
listing
the
financial
claims
(invoices)
against
and
paid
by
the
City
for
the
purchase
of
materials,
supplies,
services,
and
capital
projects
during
the
prior
three
to
four
weeks.
This
process
provides
the
City
Council
with
the
opportunity
to
review
the
City’s
expenditures.
CC 8.
Adoption of Revised Personnel Rules and Regulations
Recommendation(s)
:
1. Adopt
Resolution
No.
____
amending
Resolution
No.
14-65
approving
the
revisions
to the City of Lancaster Personnel Rules and Regulations.
2. Repeal
the
existing
Personnel
Rules
and
Regulations
and
adopt
the
revised
Personnel
Rules and Regulations attached hereto as Exhibit A.
The
City
of
Lancaster
Personnel
Rules
and
Regulations
establish
policies
and
procedures
governing
personnel
administration,
recruitment,
classification,
compensation,
employee
relations, disciplinary actions, leave administration, and other employment-related matters.
CC 9.
Acceptance
of
A V AQMD
Grant
funds
for
Purchase
of
Five
(5)
John
Deere
Gators
TE
Electric
Recommendation(s)
:
1. Recognize
revenue
in
the
amount
of
$79,184.00
to
General
Ledger
Account
No.
20144000.4998,
Project
String
44000UTVS5.AQMD;
and
approve
an
appropriation
from
the
A V AQMD
grant
to
General
Ledger
Account
No.
20144000.5656,
Project
String
44000UTVS5.FLEET, for the same amount.
2. Approve
the
purchase
of
Five
(5)
John
Deere
Gators
TE
Electric
from
Kern
Machinery
via Sourcewell Contact # 112624-DAC.
3. Authorize the City Manager, or his designee, to sign all documents.
The
Antelope
Valley
Air
Quality
Management
District
(A V AQMD)
administers
the
Carl
Moyer
Program,
which
provides
grant
funding
for
projects
that
reduce
emissions
through
the
replacement
of
older
combustion-powered
equipment
with
cleaner
technologies.
The
City
of
Lancaster
has
been
awarded
a
Carl
Moyer
Program
grant
for
the
replacement
of
five
existing
gasoline-powered
utility
terrain
vehicles
(UTVs)
with
five
new
John
Deere
Gator
TE
Electric
UTVs. The grant agreement provides reimbursement of up to $79,184.00.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 5 ~
CC 10.
Lancaster Drainage Benefit Assessment District Annual Assessment for Fiscal Year 2026/27
Recommendation(s)
:
1. Adopt
Resolution
No.
____
,
generally
describing
any
proposed
improvements
or
substantial
changes
in
existing
improvements
and
ordering
the
assessment
engineer
to
prepare and file a report for Lancaster Drainage Benefit Assessment District.
2. Adopt
Resolution
No.
____
,
preliminary
approving
the
Engineer's
Report,
fixing
time
and
place
for
public
hearing
on
the
levy
of
the
proposed
assessment,
and
declaring
its
intention
to
levy and collect assessments within Lancaster Drainage Benefit Assessment District.
The
City
Council
previously
formed
the
Lancaster
Drainage
Benefit
Assessment
District,
including
the
establishment
of
separate
zones,
and
submitted
the
proposition
to
the
eligible
voters
in
each
respective
zone.
The
majority
of
voters
approved
the
formation
of
the
District,
the
separate
zones,
and
the
levying
of
the
assessment.
The
first
year's
assessment
was
paid
by
the
developers
of
the
property.
Each
year,
thereafter,
the
City
Council,
after
public
notice and hearing, may determine and impose an annual assessment.
CC 11.
Lancaster Landscape Maintenance District No. 1 Annual Assessment for Fiscal Year 2026/27
Recommendation(s)
:
1. Adopt
Resolution
No.
____
,
generally
describing
any
proposed
improvements
or
substantial
changes
in
existing
improvements,
and
ordering
the
assessment
engineer,
Harris
&
Associates,
to
prepare
and
file
a
report
for
Lancaster
Landscape
Maintenance
District
No.
1 and
Fox
Field
Industrial
Corridor
Landscape
Maintenance
District,
pursuant
to
provisions
of
the
Landscaping
and
Lighting
Act
of
1972
of
the
Streets
and
Highways
Code
of
the
State
of California.
2. Adopt
Resolution
No.
____
,
preliminarily
approving
the
Engineer's
Report,
fixing
time
and
place
for
public
hearing
on
the
levy
of
the
proposed
assessment,
and
declaring
its
intention
to
levy
and
collect
assessments
within
Lancaster
Landscape
Maintenance
District
No.
1 and
Fox
Field
Industrial
Corridor
Landscape
Maintenance
District,
pursuant
to
Part
2 of
Division
15 of
the
Streets
and
Highways
Code
of
the
State
of
California.
Lancaster
Landscape
Maintenance
District
No.
1 and
Fox
Field
Industrial
Corridor
Landscape
Maintenance
District
were
formed,
including
subsequent
annexations
thereto,
for
the
purpose
of
providing
maintenance
services
to
landscaping
and
appurtenant
improvements
for
various
developments
within
the
City,
and
assessing
those
properties
which
benefit
from
this
service.
Each
year
the
City
Council
must,
by
law,
order
the
preparation
of
an
Engineer's
Report
describing
the
existing
and
proposed
maintenance
services,
and
conduct
a public hearing to establish and order the amount of assessment for the next fiscal year.
CC 12.
Resolution
Authorizing
the
City
Manager
to
Submit
Proposition
218
Assessment
Ballots
in
Support
of
Proposed
District
Assessments
and
Refrain
from
Protesting
the
Proposed
Sewer
Service Charge for City-Owned Parcels
Recommendation(s)
:
Adopt
Resolution
No.
____
authorizing
the
City
Manager,
or
his
designee,
to
complete,
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 6 ~
execute,
and
submit
Proposition
218
assessment
ballots
for
City-owned
parcels
within
the
Lancaster
Drainage
Benefit
Assessment
District,
Lancaster
Lighting
Maintenance
District,
and
Lancaster
Landscape
Maintenance
District
No.
1 in
support
of
the
proposed
assessments,
and
to
refrain
from
submitting
protests
for
City-owned
parcels
within
the
Lancaster
Sewer
Service Area regarding the proposed sewer service charge.
On
May
26,
2026,
the
City
Council
adopted
Resolutions
of
Intention
initiating
Proposition
218
proceedings
for
the
City's
Drainage
Benefit
Assessment
District,
Lighting
Maintenance
District,
Landscape
Maintenance
District
No.
1,
and
Sewer
Service
Area.
As
required
by
Proposition
218,
notices,
assessment
ballots,
and
protest
forms
were
mailed
to
affected
property
owners,
including
City-owned
parcels
determined
to
receive
special
benefit
from
the
infrastructure
and
services
provided
within
the
respective
districts.
Approval
of
the
proposed
resolution
would
authorize
the
City
Manager,
or
his
designee,
to
act
on
behalf
of
the
City
as
a
property
owner
and
submit
the
City's
assessment
ballots
in
favor
of
the
proposed
assessments
and refrain from protesting the proposed sewer service charge for City-owned parcels.
CC 13.
Lancaster Lighting Maintenance District Annual Assessment for Fiscal Year 2026/27
Recommendation(s)
:
1. Adopt
Resolution
No.
____
,
generally
describing
any
proposed
improvements
or
substantial
changes
in
existing
improvements,
and
ordering
the
assessment
engineer,
Harris
&
Associates,
to
prepare
and
file
a
report
for
Lancaster
Lighting
Maintenance
District
(LLMD),
pursuant
to
provisions
of
the
Landscaping
and
Lighting
Act
of
1972
of
the
Streets
and Highways Code of the State of California; and
2. Adopt
Resolution
No.
____
,
preliminarily
approving
the
Engineer’s
Report,
fixing
time
and
place
for
public
hearing
on
the
levy
of
the
proposed
assessment,
and
declaring
its
intention
to
levy
and
collect
assessments
within
LLMD,
pursuant
to
Part
2 of
Division
15 of
the Streets and Highways Code of the State of California.
On
March
11,
2003,
the
City
Council
directed
that
an
election
be
held
asking
the
property
owners
within
the
LLMD
to
approve
an
increase
in
the
annual
street
lighting
assessment
to
$70
per
lighting
unit,
including
a
Consumer
Price
Index
(CPI)
based
inflator.
LLMD
was
formed,
including
subsequent
annexations
thereto,
for
the
purpose
of
financing
maintenance
operations
and
installation
of
public
lighting
facilities,
including,
but
not
limited
to
street
lights,
public
parking
lot
lights,
and
highway
safety
lights
(public
lighting
facilities)
(as
defined
in
§
22525
of
the
California
Code)
within
the
City
of
Lancaster,
and
assessing
those
properties,
which
benefit
from
this
service
their
proportionate
share
of
the
cost.
Each
year,
the
City
Council
must,
by
law,
order
the
preparation
of
an
Engineer’s
Report
describing
the
existing
and
proposed
maintenance
services,
and
conduct
a
public
hearing to establish and order the amount of assessment for the next fiscal year.
CC 14.
Fiscal Year 2026-2027 Budgets
Recommendation(s)
:
City
Council
and
City
Council
acting
as
Lancaster
Housing
Authority
and
Lancaster
Power
Authority Recommendations:
1. Adopt
Resolution
No.
____
,
adopting
the
proposed
City
of
Lancaster
Fiscal
Year
2026-
2027 General Fund Operating Budget and Special Funds Budget.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 7 ~
2. Adopt
Resolution
No.
____
,
establishing
the
annual
Appropriations
Limit
for
Fiscal
Year
2026-2027.
3. Adopt
Resolution
No.
____
,
approving
terms
and
conditions
of
employment
and
a
compensation
schedule
for
represented
and
non-represented
regular
and
probationary
employees of the city – Salary Schedule.
4. Approve the Vendor Expenditure Authority List for FY2026-2027 By
July
1 of
each
year,
the
City
is
required
to
adopt
a
budget,
which
establishes
appropriations
and
estimates
revenue
for
the
coming
fiscal
year.
The
proposed
budget
is
a
culmination
of
many
months
of
work
by
the
City
Council
and
staff
in
reviewing
priorities
and
evaluating
programs,
with
a
focus
on
maintaining
responsive
and
relevant
services
for
residents.
CC 15.
Approval
of
Memorandum
of
Understanding
Between
the
City
of
Lancaster
and
the
Lancaster Police Officers Association
Recommendation(s)
:
1. Adopt
Resolution
No.
____
approving
the
Memorandum
of
Understanding
between
the
City
of
Lancaster
and
the
Lancaster
Police
Officers
Association
for
the
period
of
July 1, 2026 through June 30, 2030.
2. Authorize
the
City
Manager
or
his
designee
to
execute
the
Memorandum
of
Understanding
on
behalf
of
the
City,
including
all
necessary
documents,
amendments,
and provisions, subject the City Attorney approval.
The
City
of
Lancaster
and
the
Lancaster
Police
Officers
Association
(LPOA)
have
successfully
concluded
negotiations
regarding
a
successor
Memorandum
of
Understanding
(MOU)
covering
employees
represented
by
the
LPOA
bargaining
unit.
The
proposed
MOU
establishes
wages,
hours,
benefits,
and
other
terms
and
conditions
of
employment
for
sworn
full-time
employees
represented
by
the
Association
for
the
period
of
July
1,
2026
through
June 30, 2030.
CC 16.
Approval
of
Memorandum
of
Understanding
Between
the
City
of
Lancaster
and
California
Teamsters Public, Professional and Medical Employees Union, Local 986
Recommendation(s)
:
1. Adopt
Resolution
No.
____
,
approving
the
Memorandum
of
Understanding
(MOU)
between
the
City
of
Lancaster
and
the
California
Teamsters
Public,
Professional
and
Medical
Employees Union, Local 986, for the period of July 1, 2026, through June 30, 2030.
2. Authorize
the
City
Manager
or
his
designee
to
execute
the
Memorandum
of
Understanding
on
behalf
of
the
City,
including
all
necessary
documents,
amendments,
and
provisions,
subject to the City Attorneys approval.
The
City
of
Lancaster
and
the
California
Teamsters
Public,
Professional
and
Medical
Employees
Union,
Local
986
(Teamsters
Local
986),
have
completed
negotiations
for
a
successor
Memorandum
of
Understanding
covering
employees
represented
by
the
bargaining
unit.
Representatives
of
the
City
and
Teamsters
Local
986
engaged
in
good-faith
negotiations
and
have
reached
a
tentative
agreement
on
wages,
benefits,
and
working
conditions
for
a
four-year term beginning July 1, 2026, and ending June 30, 2030.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 8 ~
CC 17.
Monthly Reports of Investments
–
May 2026
Recommendation(s)
:
Accept and approve the May 2026 Monthly Report of Investments as submitted.
Each
month,
the
Finance
Department
prepares
a
report
listing
the
investments
for
all
separate
entities
under
the
jurisdiction
of
the
City
as
identified
in
the
City’s
Comprehensive
Annual
Financial Report.
CC 18.
Amendments 2 & 3 to CliftonLarsonAllen LLP (CLA) Agreement
Recommendation(s)
:
1. Approve a not to exceed amount of $558,000 to be paid to CliftonLarsonAllen LLP
2. (CLA) for all work and services described in the Scope of Services.
3. Approve
Amendment
No.
2 of
the
CliftonLarsonAllen
LLP
(CLA)
professional
auditing
services agreement extending the term of the agreement by 1 year to June 30, 2026.
4. Update
Exhibit
“B”
of
the
Schedule
of
Pricing
&
Contract
Term
to
increase
FY2025/26
pricing to a not to exceed amount of $140,000 for all services.
5. Approve
Amendment
No.
3 of
the
CliftonLarsonAllen
LLP
(CLA)
professional
auditing
services agreement extending the term of the agreement by 1 year to June 30, 2027.
6. Authorize
the
City
Manager
or
his
designee
to
finalize
and
execute
the
terms
and
conditions of the proposed Second and Third Amendments.
On
March
22,
2022,
the
City
awarded
the
professional
auditing
services
agreement
to
CliftonLarsonAllen
LLP
(CLA)
through
a
competitive
bid.
These
services
included
an
Annual
Comprehensive
Financial
Report
(ACFR)
and
its
component
unit
financial
statements
for
the
City
of
Lancaster,
Lancaster
Public
Financing
Authority,
Lancaster
Housing
Authority,
Lancaster
Community
Services
Foundation,
California
Choice
Energy
Authority
and
the
Lancaster
Choice
Energy.
Also
in
2022,
the
Government
Accounting
Standards
Board
(GASB)
released
new
standards
resulting
in
an
additional
need
for
services
provided
by
CLA.
On
May
07,2024,
the
Council
approved
Amendment
No
1,
which
amended
the
scope
of services under the original agreement.
CC 19.
Purchase and Sale Agreement with Los Angeles County
Recommendation(s)
:
1. Find
the
purchase
of
property
categorically
exempt
under
the
California
Environmental
Quality Act and authorize staff to execute and file a Notice of Exemption.
2. Approve
the
Purchase
and
Sale
Agreement
with
Los
Angeles
County
for
Assessor’s
Parcel
Number (APN): 3107-022-900, located in the Fox Field Specific Plan area.
3. Authorize
the
City
Manager,
or
his
designee,
to
finalize,
negotiate,
and
execute
(i)
a
Purchase
and
Sale
Agreement;
and
(ii)
all
documents
necessary
or
appropriate
to
complete
the transaction.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 9 ~
PUBLIC HEARINGS
NEW BUSINESS
As
a
regional
emergency
preparedness
and
response
facility,
the
Parris
Center
is
designed
to
serve
as
a
hub
for
emergency
sheltering,
disaster
response
coordination,
and
essential
community
services
during
natural
disasters,
public
safety
incidents,
and
other
emergency
events.
Reliable
access
to
utilities
such
as
electricity
and
water
are
a
fundamental
component
of
emergency
preparedness
and
continuity
of
operations.
To
provide
needed
water
resources
and
infrastructure,
the
City’s
acquisition
of
the
subject
parcel
from
Los
Angeles
County
is
necessary.
PH 1.
Amendment to the Avanti South Development Agreement (DA No. 18-001)
Recommendation(s)
:
1. Introduce
Ordinance
No.
____,
adopting
the
First
Amendment
to
Development
Agreement
(DA)
No.
18-01
for
the
Avanti
South
Specific
Plan
(SP
15-02)
(DA
No.
26-002)
to
extend
the
term
by
seven
years
for
a
maximum
of
27 years
and
restate
the
construction
milestones.
The
developer
has
requested
an
extension
to
the
development
agreement
to
allow
for
a
total
possible
term
of
27 years
from
the
effective
date
of
April
23,
2019.
Additionally,
the
construction
milestones
have
been
restated
to
align
more
closely
with
the
new
term
of
the
development
agreement.
Specifically,
the
developer
is
required
to
start
construction
no
later
than
December
31,
2032,
and
complete
a
minimum
of
300
units
no
later
than
December
31,
2034. If the construction milestones are not met, the development agreement would expire.
PH 2.
Lancaster Maintenance District Annexations 2026
Recommendation(s)
:
Adopt
Resolution
No.
____
,
Announcing
the
Results
of
an
Assessment
Ballot
Procedure
Public
Hearing,
Ordering
the
Annexation
of
Territory
into
the
Lancaster
Maintenance Districts,
and Ordering the Levy and Collection of Assessments Therein.
The
Lancaster
Maintenance
Districts,
separately
known
as
the
Lancaster
Lighting
Maintenance
District,
the
Landscape
Maintenance
District
and
the
Drainage
Maintenance
District
(“Districts”)
were
formed
to
provide
a
dedicated
funding
source
for
the
maintenance,
operations,
servicing
and
installation
of
public
lighting,
public
landscaping
and
public
drainage
facilities
within
the
City
of
Lancaster.
Each
property
owner
within
the
proposed
Annexations
has
been
provided
a
waiver
and
consent,
requesting
annexation
into
the
Districts.
The
Assessment
Ballots
and
Notices
of
Public
Hearing
have
been
mailed
to
each
owner, as required by Law.
NB1.
Approval of Resolutions to Comply with SB 707
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 10 ~
COUNCIL AGENDA
COUNCIL REPORTS
Recommendation(s)
:
1. Approve
Resolution
No.
_________,
a
resolution
of
the
City
Council
of
Lancaster
adopting
a
policy
addressing
disruption
of
telephonic
or
internet
service
during
public meetings.
2. Approve
Resolution
No.
_________,
a
resolution
of
the
City
Council
of
Lancaster
determining
reasonable
efforts
to
encourage
public
participation
in
meetings
pursuant
to
Government Code Section 54953.4.
The
Ralph
M.
Brown
Act
(Brown
Act)
establishes
requirements
for
open
and
public
meetings
of
local
legislative
bodies.
In
2025
the
Brown
Act
was
amended
via
Senate
Bill
707
to
include
additional
requirements
to
encourage
more
public
participation
at
meetings.
Senate
Bill
707
requires
that
the
City
Council
determine
and
make
reasonable
efforts
to
invite
groups
that
do
not
traditionally
participate
in
public
meetings
to
attend
those
meetings.
The
bill
requires
beginning
July
1,
2026,
and
until
January
1,
2030,
an
eligible
legislative
body,
as
defined to comply with additional meeting requirements.
NB2.
Award
of
Funding
Under
the
Vandalism
Prevention
&
Community
Enhancement
Grant
Program Notice of Funding Availability (NOFA 876-26)
Recommendation(s)
:
1. Approve
funding
awards
under
the
Vandalism
Prevention
&
Community
Enhancement
Grant
Program
(NOFA
876-26)
in
a
total
amount
not
to
exceed
$383,001
for
three
eligible
projects.
2. Authorize
the
City
Manager,
or
his
designee,
with
concurrence
of
the
City
Attorney,
to
finalize,
negotiate
and
execute
grant
agreements
and
related
documents
necessary
to
implement the program.
On
January
29,
2026,
the
City
of
Lancaster
released
Notice
of
Funding
Availability
(NOFA)
876-26
for
the
Vandalism
Prevention
&
Community
Enhancement
Grant
Program.
The
program
was
established
to
support
projects
that
prevent
and
deter
vandalism,
improve
community
safety,
enhance
commercial
corridors,
strengthen
community
serving
facilities,
and
advance
the
City's
economic
development
and
revitalization
goals.
Applications
were
evaluated
based
on
project
need,
effectiveness
of
the
proposed
improvements,
community
benefit, project readiness, and cost effectiveness.
CA 1.
Discussion
and
Consideration
of
Nomination
and
Appointment
to
Various
Boards
and
Commmissions.
CR 1.
Council Reports
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 11 ~
LANCASTER FINANCING AUTHORITY
No action is required at this time.
LANCASTER SUCCESSOR AGENCY
No action is required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This
portion
of
the
agenda
allows
an
individual
the
opportunity
to
address
the
Legislative
Bodies
on
any
item
NOT
ON
THE
AGENDA
regarding
City/Agency/Authority
business
and
speaker
cards
must
be
submitted
prior
to
the
beginning
of
this
portion
of
the
Agenda.
Please
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
subject
you
would
like
to
address.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
State
law
prohibits
the
Legislative
Body
from
taking
action
on
items
not
on
the
agenda
and
your
matter
may
be
referred
to
the
City
Manager/Executive
Director.
Individual
Speakers
are
limited
to
three
(3)
minutes
each
unless
a
different
time
limit
is
announced.
Each
speaker’s time will begin once their name is called.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
CLOSED SESSION
1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code
Section 54956.9(d) (2) - four potential cases.
2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) – four potential cases.
3. Conference Involving a Joint Powers Agency: Antelope Valley Air Quality Management District Pursuant to Government Code Section 54956.96 Discussion will concern: Antelope Valley Air Quality Management District v. United States Environmental Protection
Agency, et al. 9
Cir. Case No. 23-1614 Name of local agency representative on joint powers agency board: Marvin Crist, Ken Mann
th
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 12 ~
4. Antelope Valley Groundwater Cases Included Action:
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
Superior Court of California, County of Los Angeles, Case No. BC325201; Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v.
City of Lancaster, Diamond Farming Co. v. Palmdale Water District Superior Court of California County of Riverside, consolidated actions; Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
5. Galant v. Lancaster School District, LASC Case No. 25A VCV00196
6. Abaied v. City of Lancaster, LASC Case No. 25STCV14733
7. Perez v. Lancaster, LASC Case No. 23A VCV00577
8. City of Whittier v. Superior Court, LASC Case No. 23 STCP03579
9. Lindo v. Lancaster, LASC Case No. 23A VCV00950.
10. Nazari v. City of Lancaster, LASC Case No. 25A VCV00192
11. Mahfound v. County of Los Angeles, City of Lancaster, LASC Case No. 25A VCV00586
12. Morgan v. Antelope Valley Transit Authority,
City of Lancaster, LASC Case No. 25A VCV00061
13. Lea v. City of Lancaster, LASC Case No.: 25STCV09046
14. Zimmerman v. City of Lancaster, LASC Case No. 24A VCV00848
15. Cordova v. City of Lancaster, Case No. 24A VCV00221
16. Darnell Wayne Thomas 25STCV17622
ADJOURNMENT
Next Regular Meeting:
July 14 2026 at 1:30 PM
MEETING ASSISTANCE INFORMATION
In
compliance
with
the
Americans
with
Disabilities
Act,
this
meeting
will
be
held
at
a
location
accessible
to
persons
with
disabilities;
if
you
need
special
assistance
to
participate
in
this
meeting,
please
contact
the
City
Clerk
at
(661)723-6020.
Services
such
as
American
Sign
Language
interpreters,
a
reader
during
the
meeting,
and/or
large
copies
of
the
agenda
are
available.
To
ensure
availability,
you
are
advised
to
make
your
request
at
least
72 hours
prior
to
the
meeting/event
you
wish
to
attend.
Due
to
difficulties
in
securing
sign
language
interpreters,
five
or
more
business
days
notice
is
strongly
recommended.
For
additional
information,
please
contact
the
City
Clerk
at
(661)723-6020.
AGENDA ADDENDUM INFORMATION
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 13 ~
On
occasion
items
may
be
added
after
the
agenda
has
been
mailed
to
subscribers.
Copies
of
the
agenda
addendum
item
will
be
available
at
the
City
Clerk
Department
and
are
posted
with
the
agenda
on
the
windows
of
the
City
Council
Chambers.
For
more
information,
please
call
the
City
Clerk
Department at (661) 723-6020.
All documents available for public review are on file with the City Clerk Department.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING AGENDA – TUESDAY , 06/23/2026
~ 14 ~
CC 2
06/09/2026
TN
Tuesday, June 09, 2026
CALL TO ORDER
Vice Mayor Hughes-Leslie called the meeting of the Lancaster City Council / Successor Agency/ Financing/Housing/Power Authority to order at 1:31 p.m.
ROLL CALL
PRESENT: City Council Members /Agency Directors/Authority (Housing) Members:
Castellanos, Mann, White, Vice Mayor/Vice Chair Hughes-Leslie
EXCUSED: Mayor/Chairman Parris
On a motion by Council Member Mann and seconded by Council Member White, the Lancaster City Council excused Mayor/Chairman Parris from the City Council/Successor Agency Financing/Housing/Power Authority Regular Meeting of June 09, 2026, by the following vote:
4-0-0-1; AYES: Castellanos, Mann, White, Hughes-Leslie; NOES: None; ABSTAIN: None; ABSENT: Parris.
STAFF MEMBERS:
City Manager/ Executive Director; Assistant City Manager/Deputy Executive Director; City Attorney/Agency/Authority Counsel; City Clerk/Agency/Authority Secretary; Director - Community Development; Director -Public Works; Director -Parks, Recreation, Arts, & Community Services; Senior Director/Treasurer-Admin Services; Assistant Chief of Police.
INVOCATION
Eric Mendoza, Grace Chapel
PLEDGE OF ALLEGIANCE
Council Member Mann
CC/SA/FA/HA/PA Minutes-06/09/26
2 PRESENTATIONS
1. Impact Presentation Program
Presented by: Bailey Ziehr, Coordinator I-Recreation
2. CPRS Award of Excellence Award Presentation-IMPACT Program Presented by: Sonya Patterson, Director-Parks, Art, Recreation & Community Services
3. Juneteenth Presentation
Presented by: Sonya Patterson, Director-Parks, Art, Recreation & Community Services
CONSENT CALENDAR
On a motion by Council Member Mann and seconded by Council Member White, the City Council approved the Consent Calendar as comprised pulling item numbers CC 5, CC 9, CC 11 , CC 12, & CC 16 for separate discussion and removing Consent Calendar item numbers CC 10 & CC 17 from the agenda, by the following vote: 4-0-0-1; AYES:
Castellanos, Mann, White, Hughes-Leslie; NOES: None; ABSTAIN: None; ABSENT:
Parris.
Patti Garibay, Director-Community Development, presented the staff report on consent calendar item number five (5).
Discussion among Council involved noticing and the clarification of property owners.
Patti Garibay, Director-Community Development, presented the staff report on consent calendar item number nine (9).
Addressing the Council at this time:
Sergio Cobin discussed the need to use funds to repair Avenue J and Challenger Way.
Discussion among Council included grant funds received and timing to repair Challenger Way.
Sonya Patterson, Director-Parks, Arts, Recreation and Community Services presented the staff report on consent calendar item number eleven (11).
Discussion among Council included the costs of maintaining the park and defining what the Regional Park and Open Space District requires.
Chris Roberts, Assistant Chief of Police presented the staff report on consent calendar item number twelve (12).
Discussion among Council included reimbursement costs and the need to work together to ensure the right officers are selected.
Addressing the Council at this time:
Shawn Cannon, II spoke in support of item number CC 12.
CC/SA/FA/HA/PA Minutes-06/09/26
3 Gary Jones, Assistant Manager-Parks & Recreation presented the staff report on Consent Calendar item number sixteen (16).
Discussion among Council included the performance history of the company selected and the status of the slide repair at the park.
On a motion by Council Member Mann and seconded by Council Member White, the City Council approved Consent Calendar item numbers CC5, CC 9, CC 11, CC 12, & CC 16, by the following vote: 4-0-0-1; AYES: Castellanos, Mann, White, Hughes-Leslie; NOES: None; ABSTAIN: None; ABSENT: Parris.
CC 1. ORDINANCE WAIVER
Waived further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. MINUTES
Approved the City Council/Successor Agency/Financing/Power Authority Regular Meeting Minutes of May 26, 2026.
CC 3. ACCEPTANCE OF PUBLIC WORKS CONSTRUCTION PROJECT NO. 23 -006 – GUARDRAIL IMPROVEMENTS PROGRAM HSIPSL-5419(060)
1. Accepted the work constructed by AZ Construction, Inc., dba ACE Fence Company, for Public Works Construction Project (PWCP) No. 23- 006, Guardrail Improvements Program HSIPSL-5419(060), and directed the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 7107(c).
2. Found the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on May 23, 2023.
CC 4. 2026-2027 ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) PROJECT LIST FOR SENATE BILL 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Adopted Resolution No. 26-30, approving Senate Bill 1 (SB 1) Proposed Project List form, and allocated funds in the Fiscal Year 2026- 2027 Capital Improvement budget to clarify Road Maintenance and Rehabilitation Account (RMRA) funded projects.
CC 5. TAX SHARING RESOLUTION FOR PROPOSED ANNEXATION NO. 40 -174 (4- 229) INTO LOS ANGELES COUNTY WATERWORKS DISTRICT NO. 40, ANTELOPE VALLEY
CC/SA/FA/HA/PA Minutes-06/09/26
4 Adopted the Tax Sharing Resolution for proposed Annexation No. 40-174 (4-229) into Los Angeles County Waterworks District No. 40, Antelope Valley. Direct ed the City Clerk to route three (3) copies of the tax share resolution to the City Attorney and the Mayor for wet signatures.
CC 6. TAX SHARING RESOLUTION FOR PROPOSED ANNEXATION NO. 14 -465 INTO LOS ANGELES COUNTY SANITATION DISTRICT NO. 14
a. Adopt ed the Tax Sharing Resolution for proposed Annexation No. 14 -465 into Los Angeles County Sanitation District No. 14.
b. Direct ed the City Clerk to route three copies of the tax share resolution to the City Attorney and the Mayor for wet signatures.
CC 7. TAX SHARING RESOLUTION FOR PROPOSED ANNEXATION NO. 14 -462 INTO LOS ANGELES COUNTY SANITATION DISTRICT NO. 14
a. Adopt ed the Tax Sharing Resolution for proposed Annexation No. 14 -462 into Los Angeles County Sanitation District No. 14
b. Direct ed the City Clerk to route three copies of the tax share resolution to the City Attorney and the Mayor for wet signatures.
CC 8. TAX SHARING RESOLUTION FOR PROPOSED ANNEXATION NO. 14 -472 INTO LOS ANGELES COUNTY SANITATION DISTRICT NO. 14
a. Adopt ed the Tax Sharing Resolution for proposed Annexation No. 14 -472 into Los Angeles County Sanitation District No. 14
b. Direct ed the City Clerk to route three copies of the tax share resolution to the City Attorney and the Mayor for wet signatures.
CC 9. SERVICE AGREEMENT AND RELEASE OF LIABILITY AMENDMENT FOR
ASTRAL CHALLENGER ARTWORK REPAIRS
Approved Amendment No. 1 to the Service Agreement and Release of Liability with Shana Mabari Studio LLC for repairs to the “Astral Challenger” public art installation located at Avenue L and Challenger Way, increasing the agreement amount by $8,370 for a total contract amount not to exceed $132,370, and authorize d the City Manager or designee to execute all related documents.
CC 10. APPROVAL OF RESOLUTIONS TO COMPLY WITH SB 707 – ITEM WAS
REMOVED
Recommendation(s):
CC/SA/FA/HA/PA Minutes-06/09/26
5 1. Approve Resolution No. _________, a resolution of the City Council of Lancaster adopting a policy addressing disruption of telephonic or internet service during public meetings.
2. Approve Resolution No. _________, a resolution of the City Council of Lancaster determining reasonable efforts to encourage public participation in meetings pursuant to Government Code Section 54953.4.
CC 11. MEASURE A CATEGORY 4 COMPETITIVE GRANT FUNDS FOR THE
AVENUE J NEIGHBORHOOD PARK PLANNING AND DESIGN
1. Accepted the Los Angeles County Regional Park and Open Space District (RPOSD) Measure A Planning and Design Competitive Grant in the amount of $445,200.00 to revenue account 21069900-4998 (CP11ZZ016.MEASUREA),
2. Appropriated funds in the amount of $445,200 to the expenditure account 21069900- 5656 (CP11ZZ016.LOCALMATCH.MSRA).
3. Authorized the City Manager, or his designee, to execute the grant agreement and any related documents, subject to City Attorney review.
CC 12. SCHOOL LAW ENFORCEMENT SERVICES AGREEMENT FOR SCHOOL RESOURCE OFFICER PROGRAM – CITY OF LANCASTER POLICE DEPARTMENT
AND EASTSIDE UNION SCHOOL DISTRICT
1. Approved School Law Enforcement Services Agreement for School Resource Officer Program by and Between City of Lancaster Police Department and Eastside Union School District.
2. Authorize d the City Manager, or his designee, to sign all documents related to the agreement and all amendments, including amendments to extend the term, and add additional services as desired, subject to City Attorney approval.
CC 13. AMENDING EMPLOYEE CLASSIFICATION AND COMPENSATION SCHEDULE & FILING OF THE CLASSIFICATION AND COMPENSATION STUDY.
1. Adopt ed Resolution No. 26-33, amending Resolution 26- XX, establishing a compensation schedule for various classifications of employees of the City of Lancaster and establishing the following changes:
2. Received and file d the classification and compensation studies for both the City of Lancaster and the Lancaster Police Department.
3. Adopted the recommended changes proposed and summarized in Exhibit A and Exhibit B, resulting from the classification and compensation studies, ongoing union negotiations, and the operational needs of the City.
CC 14. TDA ARTICLE 8 FY 2025-26 APPLICATION FOR AVAILABLE FUNDS
CC/SA/FA/HA/PA Minutes-06/09/26
6 Approved Resolution No. 26-34, authorizing the City Manager, or his designee, to apply for $7,270,694 of funds available to the City of Lancaster from Los Angeles County Metropolitan Transportation Authority (LACMTA).
CC 15. CHECK REGISTERS – MAY 10, THROUGH MAY 23, 2026
Approved the Check and Wire Registers for payments made May 10, 2026, through May 23, 2026, in the amount of $4,123,902.23 as presented.
CC 16. SGT. STEVE OWEN MEMORIAL PARK AWARD OF PLAYGROUND
SURFACING REPLACEMENT CONTRACT
A. Awarded the contract to improve the Sgt. Steve Owen Memorial Park Playground to Playcore Wisconsin, Inc dba GameTime c/o Great Western in an amount not to exceed $488,223.40 plus a 5% contingency utilizing the OMNIA Partners cooperative purchasing process.
B. Appropriated $512,634.57 from the General Fund to account CP12ZZ010.CONST (GL 10169900-8000).
C. Found that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on June 12, 2026.
D. Authorized the City Manager, or his designee, to execute all contracts and associated documents, subject to City Attorney approval.
CC 17. ADOPTION OF REVISED PERSONNEL RULES AND REGULATIONS - ITEM
WAS REMOVED
Recommendation(s):
•Adopt Resolution No. ____, amending Resolution No. 14- 65 approving the revisions to the City of Lancaster Personnel Rules and Regulations.
•Repeal and replace the existing Personnel Rules and Regulations with the revised Personnel Rules and Regulations attached hereto.
JPH 1. PROPOSED FISCAL YEAR 2026-2027 BUDGETS
Trolis Niebla, City Manager; Larissa De La Cruz, Assistant City Manager, and George Harris, II-Senior Director-Admin Services & Treasurer presented the staff report on this item.
Discussion among Council included the biggest changes in the budget that the community should be aware of.
CC/SA/FA/HA/PA Minutes-06/09/26
7 Trolis Niebla, City Manager identified priorities from this budget that include the investment in our roads, public safety, innovation , the resident academy and the general fund reserve.
Discussion among Council also included distribution of funds required by Los Angeles County and ensuring the budget is available on the main page of the City’s website.
No action was required on this item.
PH 1. PUBLIC HEARING ON VACANCIES AND RECRUITMENT AND RETENTION EFFORTS TO COMPLY WITH ASSEMBLY BILL 2561
Vice Mayor Hughes-Leslie opened the public hearing.
The City Council waived the staff report on this item seeing that there were not any public comments.
Vice Mayor Hughes-Leslie closed the public hearing.
On a motion by Council Member Mann and seconded by Council Member White, the City Council approved the receipt and filing of the report, by the following vote: 4-0-0-1; AYES: Castellanos, Mann, White, Hughes-Leslie; NOES: None; ABSTAIN: None; ABSENT: Parris.
NB1. AWARD OF CONSTRUCTION BID – PUBLIC WORKS CONSTRUCTION PROJECT NO. 24-023 – 2025 PREVENTATIVE MAINTENANCE & REHABILITATION
PROGRAM
Nicholas Godin, Assistant Director-PW City Engineering presented the staff report on this item.
Discussion among Council included the bidding and noticing process.
On a motion by Council Member Mann and seconded by Council Member White, the City Council approved item number NB 1 as comprised, by the following vote: 4-0-0-1; AYES:
Castellanos, Mann, White, Hughes -Leslie; NOES: None; ABSTAIN: None; ABSENT:
Parris.
Approved Recommendation(s):
1. Award ed Public Works Construction Project (PWCP) 24- 023, 2025 Preventative Maintenance & Rehabilitation Program, to Vance Corporation, of Beaumont, California, in the amount of $3,512,718.28, plus 20% contingency, to repair and resurface roads at six locations within the City of Lancaster; and authorize d the City Manager, or his designee, to sign all documents in accordance with California Public Contract Code Section 22038(b).
CC/SA/FA/HA/PA Minutes-06/09/26
8 2. Found the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on September 23, 2025.
3. Authorized Task Order expenditure amount of $7,000.00, plus a 10% contingency, for Labor Compliance services to the successful firm in Multi -Year Professional Services Agreement, Service Group Category (SGC) 16 - Labor Compliance.
4. Authorized Task Order expenditure amount of $32,340.00, plus a 10% contingency, for Materials and Laboratory Testing services to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 09 – Materials and Laboratory Testing.
CR 1. COUNCIL REPORTS
Council Member Castellanos reported on the Earth Day event.
Staff provided a video recap of the Earth Day event.
Council Member Mann reported on his attendance at the fundraiser for the museum, the Antelope Valley Air Quality Management District meeting, and reported on the Memorial Day event.
Staff provided a video recap of the Memorial Day event.
Council Member White announced the upcoming Prop 218 open house events at the Lancaster Performing Arts Center.
Vice Mayor Hughes-Leslie reported on the ribbon cutting for AV Outreach and the Congressman Whitesides Nomination Academy Send-off event.
Staff provided a video recap of the Congressman Whitesides Nomination Academy Send-off event.
LANCASTER FINANCING AUTHORITY
No action is required at this time.
LANCASTER POWER AUTHORITY
No action is required at this time.
LANCASTER SUCESSOR AGENCY
No action is required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
Trolis Niebla, City Manager announced upcoming events such as the Prop 218 Open House; 250 th
Celebration at Monday Night Bitez with a FIFA watch party; Cool Summer Nights with 250 th CC/SA/FA/HA/PA Minutes-06/09/26
9 celebration and FIFA watch party ; Fourth of July Extravaganza and parade. The City Manager also introduced the new fire chief.
CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
The City Clerk provided the public with the procedure to address the City Council/Successor Agency/Authority regarding non-agendized items.
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
David Paul- discussed various topics.
Patrick Saatzer-discussed issues with the Prime Desert Woodlands drainage system and the need for more security.
Greg Bashem- discussed Proposition 218 ballot initiatives.
Trolis Niebla, City Manager provided information regarding the Proposition 218 ballot assessments.
CITY COUNCIL/AGENCY/AUTHORITY COMMENTS
No comments at this time.
ADJOURNMENT
Vice Mayor Hughes -Leslie adjourned the meeting at 4:24 p.m. and stated the next City Council/Successor Agency/Financing/Power Authority meeting will be held on Tuesday, June 23, 2026, at 1:30 p.m.
PASSED, APPROVED and ADOPTED this 23
rd day of June 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER, CMC R. REX PARRIS
CITY CLERK MAYOR/CHAIRMAN
CC/SA/FA/HA/PA Minutes-06/09/26
10 STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss
CITY OF LANCASTER }
CERTIFICATION OF MINUTES
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor Agency/ Financing/ Housing/Power Authority Minutes, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________.
(seal)
_________________________________
STAFF REPORT
City of Lancaster
CC 3
6/23/2026
TN
Date:June 23, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works Department
Bruce Katz, Assistant Director – Utility Services Division Subject:Approval of Lease Agreement for 900 ECO 12-Yard Combination Sewer Cleaner Recommendations:
1. Approve a five-year lease agreement, via Lease Servicing Center, Inc. dba NCL Government Capital (“NCL”), utilizing a Sourcewell contract awarded to Sewer Equipment Co. of America.
2. Find that this item is not a project under the California Environmental Quality Act.
3. Authorize the City Manager, or his designee, to negotiate, finalize and execute the lease agreement, as well as any ancillary agreements or approvals, all in a form approved by the City Attorney.
4. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$350,000.00 in Fiscal Year 2025-2026, and $88,927.16 each subsequent fiscal year until the five- year lease has been completed in fiscal year 2029-2030, for a total cost of $705,708.64. The first annual payment of $350,000.00 is due upon lease signing. Funds are available in fiscal year 2025- 2026 Maintenance Services Operating Budget, Rentals and Leases 42044000.5330. Each subsequent year, funds will be programmed during the fiscal year budget process.
Background:
U-Rock Utility Equipment, LLC, is an authorized dealer for Sewer Equipment Co. of America, which manufactures a wide range of sewer vacuum and hydro-excavation trucks. Sewer 2 4
0 7
Equipment Co. of America dealer networks offer sales and service across the United States and Canada. They are offering Sourcewell Cooperative Purchasing (formerly the National Joint Powers Alliance) a range of percentage discounts from MSRP through Sourcewell Contract No. 101221-SCA. Bid documents meet all State and City requirements for competitive procurement.
To maintain the current level of service and meet Best Management Practices in sewer cleaning and maintenance, this procurement is necessary due to the age and ongoing mechanical issues with existing equipment, which is well beyond its service life. This procurement ensures the Public Works Department stays aligned with industry standards and legislative requirements, and maintains a professional level of service delivery.
JW:df
May 31, 2026
July 01, 2026
Re: Tax Exempt Municipal Lease Proposal
Dear Sir or Madam:
LESSEE: City of Lancaster, CA LESSOR: Lease Servicing Center, Inc. dba NCL Government Capital EQUIPMENT: 900 ECO 12 Yard Combination Sewer Cleaner EQUIPMENT COST:
DOWN PAYMENT / TRADE-IN $0
AMOUNT FINANCED:
5/21/2026
EQUIPMENT DELIVERY DATE:
7/22/2026
TERM: 5 Years
4 @ $88,927.16
PRICING:
DOCUMENTATION FEE: $500 paid to Lessor at closing DOCUMENTATION:
Sunday, May 31, 2026
$643,375.93
May 19, 2026 Wednesday, July 1, 2026
ANNUAL LEASE PAYMENTS:
FUNDING DATE:
Lease Servicing Center, Inc. dba NCL Government Capital (“NCL”) is pleased to propose to City of Edinburg the following Tax Exempt Municipal Lease transaction as outlined below. Under this transaction, City of Edinburg would enter into a Tax Exempt Municipal Lease agreement with NCL for the purpose of acquiring a Volvo Construction Equipment . This transaction is subject to formal review and approval by both the Lessor and Lessee.
The Rates and Payments outlined above are locked, provided this proposal is accepted by the Lessee by May 31, 2026 and the transaction closes/funds prior to July 01, 2026. After these days, the final Rate and Payments shall be adjusted commensurately with market rates in effect at the time of funding and shall be fixed for the entire lease term.
$643,375.93
Lessor shall provide all of the documentation necessary to close this transaction. This documentation shall be governed by the laws of the State of lessee.
FIRST PAYMENT DUE:
1 @ $350,000.00
220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 320 763 9600 www.nclgovcap.com
TITLE / INSURANCE:
TAX STATUS:
SOURCEWELL CONTRACT:
Sincerely,
ACCEPTANCE
ACCEPTED: DATE:
NAME: TITLE:
PHONE:
[email protected]
Jake Ost -(866) 763-7600
WE ARE PROVIDING THE INFORMATION CONTAINED HEREIN FOR INFORMATIONAL PURPOSES ONLY IN CONNECTION WITH POTENTIAL ARMS-LENGTH COMMERCIAL BANKING TRANSACTIONS. IN PROVIDING THIS INFORMATION, WE ARE ACTING FOR OUR OWN INTEREST AND HAVE FINANCIAL AND OTHER INTERESTS THAT DIFFER FROM YOURS. WE ARE NOT ACTING AS A MUNICIPAL ADVISOR OR FINANCIAL ADVISOR TO YOU, AND HAVE NO FIDUCIARY DUTY TO YOUR OR ANY OTHER PERSON PURSUANT TO SECTION 15B OF THE SECURITIES EXCHANGE ACT OF 1934. THE INFORMATION CONTAINED IN THIS DOCUMENT IS NOT INTENDED TO BE AND SHOULD NOT BE CONSTRUED AS "ADVICE" WITHIN THE MEANING OF SECTION 15B OF THE SECURITIES EXCHANGE ACT OF 1934 AND THE MUNICIPAL ADVISOR RULES OF THE SEC. WE ARE NOT RECOMMENDING THAT YOU TAKE AN ACTION WITH RESPECT TO THE INFORMATION CONTAINED HEREIN. BEFORE ACTING ON THIS INFORMATION, YOU SHOULD DISCUSS IT WITH YOUR OWN FINANCIAL AND/OR MUNICIPAL, LEGAL, ACCOUNTING, TAX AND OTHER ADVISORS AS YOU DEEM APPROPRIATE. IF YOU WOULD LIKE A MUNICIPAL ADVISOR THAT HAS LEGAL FIDUCIARY DUTIES TO YOU, THEN YOU ARE FREE TO ENGAGE A MUNICIPAL ADVISOR TO SERVE IN THAT CAPACITY.
Lessee shall retain title to the equipment during the lease term. Lessor shall be granted a perfected security interest in the equipment and the Lessee shall keep the equipment free from any/all liens or encumbrances during the term. Lessee shall provide adequate loss and liability insurance coverage, naming Lessor as additional insured and loss-payee.
This transaction must be designated as Tax-Exempt under Section 103 of the IRS code of 1986 as amended.
We appreciate this opportunity to offer an NCL Financing Solution. Please do not hesitate to contact me if you have any questions at (866) 763-7600. Acceptance of this proposal is required prior to credit underwriting by NCL. Upon acceptance of this proposal, please scan and e-mail to my attention. Thank you again.
As a duly authorized agent of City of Edinburg, I hereby accept the terms of this proposal as outlined above and intend to close this financing with NCL, subject to final approval.
NCL has been competitively bid and awarded a contract through Sourcewell (Formerly NJPA). NCL's Sourcewell Contract # is 092424-NCL.#092424-NCL
220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 320 763 9600 www.nclgovcap.com
220 22nd Ave. E Suite 106 * Alexandria, MN 56308 * Telephone 320 763 7600 * Fax 320 763 9600 www.nclgovcap.com
[email protected]
+1 (916) 294-7693
https://urockutility.com/
QUOTE
U-Rock Utility Equipment, LLC
3734 Bradview Dr
Sacramento, CA 95827-9702
Lancaster City of
Bill to
City of Lancaster
44933 Fern Ave.
Lancaster, CA 93534
Ship to
City of Lancaster
44933 Fern Ave.
Lancaster, CA 93534
Shipping info
Ship via: Delivered
Ship date: TBD
Estimate details
Estimate no.: 1459
Estimate date: 05/14/2026
Expiration date: 08/31/2026
# Product/service Description Qty Rate Amount
1. WO-11349 900 ECO 12 Yard Combination Sewer
Cleaner
Chassis Con figuration;
Mounting of Module on Standard Factory
Supplied Chassis
Tandem Axle Western Star 47X with Detroit
Diesel DD13 450hp engine and Allison 4000
Series transmission
Water System Options;
80GPM at 2500PSI Triplex Water Pump
Upgraded Pump Drains
Central Washdown System
Hose Reel and Hose Options;
Extending and Rotating Reel (800 ft of 1 in
hose capacity)
Sewer Hose: 1 in x 800ft @ 2500psi
Secondary Operators Station
Automatic Level Wind w/ Hydraulic
Up/Down Action
Digital Smart Counter
Footage Meter
Pinch Roller
Water Tank and Fill Options;
1300 Gallon Duraprolene™ Water Tank w/
10 year warranty
Additional 200 Gallon Duraprolene™ Water
Tank (between frame rails)
Digital Water Level Gauge
Water Tank Low Level Audible Alarm
Fill Hose Storage Rack
2 in Wye-Strainer on Fill System
Excavation Options;
Standard Hydro-Excavaton Package Rated
1 $396,189.00 $396,189.00
at System Pressure
includes 8in x 6ft digging tube, 8GPM rotary
wand, 10GPM linear nozzle, (2) 5ft extension
wands,
and spring retracting reel w/ 75ft x 3/8in
hose
Tool Storage Options;
Back of Cab Toolbox - 24in x 42in x 100in
Rear Storage Cabinet w/ Storage Tubes
Includes 63.75in cabinet and (2) long handle
tool storage tubes
QTY (2) 30in Passenger Side Toolboxes w/
Retractable Ladder
Locking Aluminum Bumper Cover
Vacuum System Options;
4400 CFM Blower
8in Vacuum Hose System
18in Hg Vacuum Rating
Dual Cyclone Separator
Dual Element 10 Micron Final Filter
Remote Vacuum Relief
Analog Vacuum Display
Debris Box Options;
Hydraulic Dump w/ 50deg Dump Angle
Dump Height 60in
Hydraulic Open/Close/Lock Door
Dual Ported Rear Door w/ Knife Valve
Audible Debris Liquid Level Alarm
level set point is adjustable
Debris Body Wash Out System
Decant Screen on Rear Door Port (swing
out perforated shield)
(6) Tube / Tube Rack
Dual Variable Vacuum Control (Located at
Midship and Hose Reel)
Boom Options;
Hydraulic Powered Boom
180 Degree Working Radius
Boom Joystick Control
Telescoping Dig Deep Boom System w/ 17ft
2in - 27ft 2in Reach
Manual/Electric Boom Control Valve
Electrical Options;
NEMA 4 Control Panel
Water Pump Hour Meter
Blower Hour Meter
Wireless Remote Control Pendant
Wireless Remote Alarm
Lighting Options;
Factory 4 Strobe Light Package
(2) front and (2) side facing strobes
LED Arrow Stick
LED Manhole Area Work Light
LED Curbside Mounted Work Light
QTY (2) LED Boom Mounted Work Lights
QTY (2) LED Rear Mounted Work Lights
Above Rear Door
Saftey, Maintenance, and Utility Options;
D.O.T. Approved LED Lighting
2 Camera Enhanced Visibility System
front and rear cameras w/ cab monitor
Rear Rubber Bumper Pads
(6) DOT Approved Cones and Cone Holder
Central Lubrication System
Tow Hooks on Front Bumper
Tow Hooks on Rear Bumper
Paint Options;
Boom Color - Standard White
Boom Decal Color - Sewer Blue
Tank Color - Standard White
Tank Decal Color - Sewer Blue
Hose Reel Color - Sewer Blue
Hose Reel Decal Color - White
Manuals and Training;
Operations, Maintenance, and Safety
Manuals
Nozzles and Accessories;
QTY (1) 8in x 3ft Extension Tube
QTY (3) 8in x 6ft Extension Tube
QTY (1) 8in x 6ft Aluminum Crown Vac Tube
8in Vac Tube Handle
QTY (6) Quick Clamps
Variable Degree Washdown Gun
2.5in Fill Hose
Hydrant Wrench Set
Upstream Pulley Guide
3in BB Hose Guide
25ft x 1in Leader Hose
1in Nozzle Extension
6 Position 1in Nozzle Rack
Dual Degree Flushing Nozzle - 1" 4R @ 10°
4R @ 30°
Tristar Penetrating Nozzle - 1" 6R 4F QPQ
2. 80914-00-V-CALIFORNIA CHASSIS, TRUCK,WESTERN STAR,47XSF 1 $174,977.00 $174,977.00
3. INBOUND Freight 1 $6,700.00 $6,700.00
4. Municpal DMV Package Package includes license and registration 1 $500.00 $500.00 Subtotal $578,366.00
Sales tax $65,009.93
Total $643,375.93
Expiry
date 06/30/2026
Accepted date Accepted by
t o k e n = f 7 d 2 2 c f 3 d b 9 e 4 6 6 0 b 4 c 8 9 8 2 1 7 d 1 5 5 3 8 1 e e 4 6 8 6 b e b e 7 8 4 6 4 2 9 6 c 1 0 6 c 5 4 a 1 a a 5 a 0 4 a 3 0 b 3 6 e 6 f e 6 4 f 5 9 8 3 aff 3 0 f 4 f 7 a c 2 3 e Sourcewell contract# 101221-SCA
Sourcewell contract# 092424-NCL
This is a strait finance. There is nothing due at the end of the finance term, and the truck is owned by the City of Lancaster the entire time.
STAFF REPORT
City of Lancaster
CC 4
6/23/2026
TN
Date: June 23, 2026
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Memorandum of Understanding with Antelope Valley Transit Authority Regarding Bus Stop Maintenance Services with the City of Lancaster Recommendation:
Approve a Memorandum of Understanding (MOU) with the Antelope Valley Transit Authority regarding Bus Stop Maintenance Services within the City of Lancaster, and authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
$113,891.00 for Fiscal Year 2026-2027, $116,738.00 for Fiscal Year 2027-2028. With the adoption of the Fiscal Year 2026-2027 budget, sufficient funds are available in Account No. 21819000-5710.
Background:
The Antelope Valley Transit Authority (AVTA) is a joint powers authority providing transit services in Lancaster, Palmdale, and unincorporated areas of Los Angeles County. AVTA’s operations serve more than 335 stops in Lancaster. Bus stop amenities are installed by the jurisdictions, and prior to 2016 were maintained primarily by City staff and contracted services at shelter locations.
In 2016, the City entered an MOU with AVTA to increase the level of service at all Lancaster AVTA stop locations to include disposal of trash, paint touch-up, pressure washing all amenities and grounds a minimum of six feet of surrounding bus stop area, replacement of trash can liners, and the inspection/documentation of amenities requiring repair.
2 4
0 9
As a transit agency, AVTA receives direct funding from the Federal Transit Administration (FTA) that allows the agency to be reimbursed up to 80% of its direct maintenance costs. This allows AVTA to provide bus stop maintenance services at a saving over City costs; however, FTA funding cannot pass through directly to the City.
The level of service provided by AVTA under the first MOU was deemed excellent, and the City entered a second MOU on March 22, 2022, that covered the provision of maintenance services through Fiscal Year 2025-2026. The service provided by AVTA under the existing MOU has continued to be deemed excellent.
Under the proposed MOU, AVTA would continue to provide these services to the City for the next (2) two years (through FY 2027-2028), billed quarterly. The annual payments are as follows:
Fiscal Year 2026-2027: $113,891.00
Fiscal Year 2027-2028: $116,738.00
The proposed MOU is for only two (2) fiscal years, because AVTA is currently studying potential route enhancements that could impact the number of stops located in Lancaster. Once AVTA has completed this study and adopted any resulting route changes, City staff will work with AVTA staff to determine the resulting maintenance service needs and costs for a potential subsequent MOU.
NG/cvh
Attachment:
Memorandum of Understanding
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
1 Memorandum of Understanding
Between Antelope Valley Transit Authority and the City of Lancaster
1. Purpose
This Memorandum of Understanding (MOU) is made and entered into on this [Date], by and between the Antelope Valley Transit Authority (hereinafter referred to as "AVTA") and the City of Lancaster (hereinafter referred to as the "City"). The purpose of this MOU is to establish the terms and conditions under which AVTA will provide maintenance services on City-owned bus stops within the City's territory.
2. Definitions
Maintenance Services
For the purposes of this MOU, Maintenance Services are defined as routine, non- structural activities necessary to ensure the bus stops are clean, safe, and operational for transit use. Maintenance Services apply only to the bus stop amenities themselves and the immediate footprint of the stop, and do not include work beyond this area or any structural, civil, or capital improvements.
These services are limited to:
Cleaning of bus shelters, benches, and immediate surrounding concrete surface, including pressure washing
Emptying trash receptacles
Supplying and replacing disposable can liners (trash bags) Removing graffiti when possible
Supplying cleaning chemicals and spray paint (to cover minor unremovable graffiti) Minor weed abatement within the immediate bus stop footprint Creating, installing, and maintaining route signage
Replacing uni-struts where such replacement can be performed without disturbing concrete, foundations, or embedded components
Any condition observed outside of these activities shall be reported to the City.
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
2 Bus Stop Footprint
For the purposes of this MOU, Bus Stop Footprint is defined as the immediate area occupied by bus stop amenities, including shelter, bench, trash receptacle, and associated concrete pad.
3. Responsibilities of AVTA
AVTA agrees to:
Provide Maintenance Services at all bus stops within the City’s jurisdiction a minimum of 2 times per week
Provide and maintain the equipment to safely perform Maintenance Services Maintain a schedule for Maintenance Services and provide to City upon request Respond to maintenance requests from City within a reasonable time frame Keep detailed records of all maintenance activities performed Report observed conditions requiring City action, including structural damage, concrete deterioration, or safety-related issues.
4. Responsibilities of the City
The City agrees to:
Provide AVTA with access to all bus stops within its territory Communicate any specific maintenance needs or concerns to AVTA in a timely manner
Address major structural issues that fall outside the scope of Maintenance Services Review and approve the maintenance schedule provided by AVTA Facilitate cooperation between AVTA and other city departments as necessary Install, repair, remove and replace all bus stop improvements and amenities not included within Maintenance Services
oFor all new installations, City shall be responsible for concrete work, engineering, and installation of bus stop improvements, including shelters, benches, trash receptacles, permanent inner plastic trash can liners, uni-struts, and all structural components
5. Term and Termination
This MOU shall remain in effect for a period of two (2) years from the date of execution, unless terminated earlier by either party with sixty (60) days written notice. Either party
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
3 may terminate this MOU for cause if the other party fails to fulfill its obligations as outlined herein.
6. Compensation
a. Amount. City agrees to compensate AVTA for the Maintenance Services, and AVTA agrees to accept in full satisfaction for the Maintenance Services, annual payment as follows:
Fiscal Year 2026/2027 $113,891.00
CPI 2.5% Increase $ 2,847.00
Fiscal Year 2027/2028 $116,738.00
b. Payment. AVTA shall submit quarterly invoices to City for Maintenance Services. City shall remit payment within thirty (30) days after receipt of each invoice.
7. Indemnification
a. Each Party (the “Indemnifying Party”) agrees to indemnify, defend, and hold harmless the other Party and its officers, directors, employees, agents, and affiliates (collectively, the “Indemnified Party”) from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to (i) any breach of this Agreement by the Indemnifying Party, or (ii) any negligent or wrongful acts or omissions of the Indemnifying Party in connection with its performance under this Agreement. This obligation shall survive the termination or expiration of this Agreement.
b. The parties’ covenants under this Section shall survive the termination of this MOU.
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
4 8. Miscellaneous
a. Any modifications to this MOU must be made in writing and signed by both parties.
b. The parties acknowledge that neither the execution of this MOU nor AVTA’s performance of the Maintenance Services is intended to result in, or shall be construed as resulting in, a transfer to AVTA of the ownership or control of the Bus Stops.
c. This MOU represents the entire integrated agreement between the parties regarding Maintenance Services. This MOU supersedes all prior negotiations, representations or agreements, either written or oral regarding Maintenance Services, including, but not limited to that certain Bus Stop Maintenance Memorandum of Understanding dated July 1, 2021, by and between the Parties. d. This MOU may be amended only by written instrument signed by the parties.
9. Governing Law
This MOU shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding as of the day and year first written above. _____________________________________ _____________________ Representative of AVTA Date
__________________________________ _____ _____________________ Representative of City of Lancaster Date
STAFF REPORT
City of Lancaster
CC 5
6/23/2026
TN
Date: June 23, 2026
To: Mayor Parris and City Council Members
From: Patti Garibay, Director - Community Development
Jocelyn Swain, Senior Planner – Planning
Matt Simons. Senior Traffic Engineer – Engineering
Subject: Vehicle Miles Traveled Program Update
Recommendation:
Adopt the Vehicle Miles Traveled Program Update and City of Lancaster Local Transportation Assessment Guidelines.
G.C. Section 84308: No
Fiscal Impact:
None. No change to the fee associated with the Vehicle Miles Traveled Program is being proposed.
Background:
In September 2013, Senate Bill (SB) 743 went into effect changing how traffic impacts are analyzed under the California Environmental Quality Act (CEQA). The change required jurisdictions to focus impact discussions on vehicle miles traveled (VMT) instead of level of service (LOS) starting in 2020. On June 15, 2020, the City Council adopted the City’s VMT Guidelines including thresholds of significance.
On January 24, 2023, the City of Lancaster City Council adopted the Vehicle Miles Traveled (VMT) Impact Fee Mitigation Program to assist developers in mitigating their VMT impacts as it was proving difficult to mitigate under other mechanisms. The modeling used to create this program utilizes the travel demand model associated with the Southern California Association of Government’s 2024 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS). As part of the 2050 RTP/SCS process, SCAG released a new RTP/SCS activity- based model for calculating VMT. This model has been utilized to update the City’s low-VMT 2 4
1 2
maps for both residential and employment uses. The City’s VMT Guidelines, which are part of the Traffic Engineering Guidelines, have also been updated to reflect the new modeling information, add clarifications to the thresholds as a result of recent court cases, and to provide additional guidance on how to prepare a VMT analysis.
JS/vm
Attachments:
A. City of Lancaster Local Transportation Assessment Guidelines B. VMT Methodology and Screening, including Low-VMT Maps C. Transportation Demand Management Tables
D. Resolution
CITY OF LANCASTER
TRANSPORTATION ASSESSMENT GUIDELINES
June 23, 2026
The City recognizes that vehicular LOS is not to be used as a measure of transportation impacts in the context of CEQA. Therefore, the City has determined that a dual analysis process will be applied for identifying and evaluating potential transportation impacts and necessary roadway improvements associated with new land development and infrastructure projects located within the City. The first analysis will consist of an approach using the metric of vehicle miles traveled (VMT) to identify potential transportation impacts by applying CEQA designated methodologies and thresholds. The second analysis will be a localized approach conducted primarily to identify potential safety and operational issues when applied against criteria the City has established. This approach will continue to use LOS to evaluate land development and infrastructure projects. A separate report is required for each analysis. For more information pertaining to the VMT analysis and the City’s development of significance thresholds, please refer to the attached report, Transportation Analysis Updates in Lancaster . For more information about the City’s goals regarding LOS, please refer to the City’s General Plan.
VEHICLE MILES TRAVELED ANALYSIS
I. CEQA Regional Analysis Overview
Pursuant to the adoption of California Senate Bill 743 (SB 743), the implementation of CEQA guidance in the City of Lancaster includes the following:
• VMT Screening: The first step in the traffic analysis process is to determine when a VMT analysis is required. The City of Lancaster requires that VMT screening be conducted based on the recommendations of the Governor’s Office of Land Use and Climate Innovation (LCI). LCI recommends that projects be screened from a VMT analysis based on their size, location, or accessibility to transit. In addition, transportation projects that are not adding new travel lanes may be screened from further VMT analysis.
• VMT Analysis Methodology: If the project is not screened from needing a VMT analysis, the SCAG regional travel demand model shall be used to estimate a project’s VMT. LCI recommends that VMT be reported as “Home- Based VMT” per capita for residential projects and “Home -Based Work VMT” per employee for office projects. Total VMT and/or VMT per service population is to be reported for area plans, large-scale retail projects, or other project types, such as special event venues.
• VMT Impact Thresholds : Projects exceeding a level of 15 percent below the Baseline VMT (reported as VMT per capita, per employee, or per service population) are considered to have a significant VMT impact. The City of Lancaster has defined Los Angeles County’s Antelope Valley Planning Area (AVPA) as the geographic area for the Baseline VMT.
• VMT Mitigation: The types of mitigation that effect VMT are those that reduce the number of single-occupant vehicles generated by the site. This can be accomplished by changing the land uses being proposed or by implementing transportation demand management (TDM) measures.
The following sections describe the CEQA analysis process in greater detail.
VMT Screening Criteria
Land use projects can be screened from a VMT analysis based on their size, location, or accessibility to transit. In addition, transportation projects that are not adding new travel lanes may be screened from further VMT analysis. Screening opportunities in the City of Lancaster are described in the table below. A project only needs to satisfy one of the screening criteria to be exempt from requiring further VMT analysis.
Screening Categories Project Requirements to Meet Screening Criteria Project Size A project that generates 110 or fewer daily trips.
Locally Serving Retail
A project that has locally serving retail uses that are 50,000 square feet or less, including specialty retail, shopping center, grocery store, pharmacy, financial services/banks, fitness center or health club, restaurant, and café.
If the project contains other land uses, those uses need to be considered under other applicable screening criteria.
Project Located in a Low
VMT Area
A residential or office project that is located in a TAZ that is already 15% below the AVPA Baseline VMT. (See Attachment A for Low VMT Area maps.) Transit Proximity
A multifamily residential project providing higher density housing or a commercial project in an area already zoned for commercial use that is located within a ½ mile of the Metrolink station with service frequency of 20 minutes or less during commute periods or within a ½ mile of a bus stop with service frequency of 15 minutes or less during commute periods. The 20-minute frequency is based on the updated definition of a Major Transit Stop contained in CA Public Resource Code §21064.3.
Affordable Housing
A residential project that provides affordable housing units; if part of a larger development, only those units that meet the definition of affordable housing satisfy the screening criteria.
Transportation Facilities
Transportation projects that promote non -auto travel, improve safety, or improve traffic operations at current bottlenecks, such as transit, bicycle and pedestrian facilities, intersection traffic control (e.g., traffic signals or roundabouts), or widening at intersections to provide new turn lanes.
VMT Analysis Methodology
For projects that do not meet any of the screening criteria in the table above, a VMT analysis is required and should rely on the best available data to inform trip generation and trip length estimates for the project uses. For land use plans (e.g., Specific Plan or General Plan) and projects consisting of residential, office, and retail land uses, the VMT analysis should be conducted using the SCAG regional travel demand model. For other project types, such performing arts center or special event venues, the VMT analysis should be customized to determine the unique trip generation and trip length characteristics of the proposed uses.
The VMT analysis should consider the potential impacts of the project under both existing and future/cumulative conditions as follows:
• Existing/Baseline Conditions: Project-generated VMT should be estimated for the proposed land uses under existing/baseline conditions. Existing/baseline conditions is the date of the NOP or project application. VMT can be estimated using the SCAG regional travel demand model and should be reported as Home-Based VMT per capita (residential projects), Home-Based Work VMT per employee (office or employment -generating projects), or Total VMT per service population (all other land uses). For land use plans, Total VMT per service populatio n or Total VMT can be used to determine potential impacts. Attachment A contains additional information on the SCAG regional travel demand model.
• Cumulative Conditions: A less than significant impact under Existing/Baseline conditions would also result in a less than significant cumulative impact as long as the project is consistent with the SCAG RTP/SCS.
For large planning efforts such as a Specific Plan that may result in changes to regional travel patterns, the Project-effect on VMT should be estimated under cumulative conditions to determine if VMT in the study area would be higher/lower in the future w ith the project in place. To evaluate the project’s effect on VMT, the future year travel demand model should be updated to reflect the project and determine if the citywide or regional VMT increases with the addition of the project. If the project is larg e enough that it would affect land use absorption elsewhere, a redistribution of land use can be completed to ensure that the “no project” assessment and the “with project” assessment contain the same land use control totals for the City.
VMT Impact Thresholds
The Governor’s Office of Land Use and Climate Innovation has identified 15% below the regional average as the threshold for identifying a significant VMT impact for land use projects and plans. This is based on research conducted to determine the VMT reduction needed in order to help the State achieve its climate goals. The California Air Resources Board has quantified the need for VMT reduction in order to meet the State’s long -term climate goals and LCI sees reducing VMT to 15% below existing conditions as a reasonable threshold for new development projects. For large regional retail projects greater than 50,000 square feet in size, a significant impact would occur if the project increased the baseline VMT in the study area. LCI guidance for transportation improvements such as roadway widening projects also states that a significant impact would occur if the project increased the baseline VMT in the study area.
The VMT thresholds for projects and plans in the City of Lancaster are summarized in the table below.
Project Type Threshold for Determination of Significant VMT Impact Residential Project Project exceeds 15% below AVPA Baseline VMT for home -based VMT per capita
Employment
(Commercial or
Industrial) Project
Project exceeds 15% below AVPA Baseline VMT for home- based work VMT per employee
Regional Retail Project1 Project results in a net increase in total VMT per service population in comparison to the AVPA Baseline VMT
Mixed-Use Projects Evaluate each project land use component separately using the criteria above
Land Use Plans Plan exceeds 15% below AVPA Baseline VMT for Total VMT per service population
Other land use types
Project exceeds 15% below AVPA Baseline VMT.
For land use types not listed above, the City can determine the appropriate VMT metric depending on the project characteristics.
For projects that are generally producing job -related travel, the employment generating VMT (home-
based work VMT per
employee) can be compared to the baseline. For other projects, the total VMT per service population can be compared to the AVPA baseline, or the net change in Total VMT can be estimated.
Transportation Projects Project results in an increase in VMT in the study area in comparison to baseline conditions
VMT Mitigation
If a project has a significant VMT impact, the Project Applicant can pay into the City’s VMT Mitigation Fee Program or implement TDM measures as described below.
VMT Mitigation Fee Program
The City adopted a $150 per VMT mitigation fee under the VMT fee program. To determine the amount of VMT that exceeds the VMT threshold and the resulting mitigation payment, the following analysis
1 Per the Governor’s Office of Land Use and Climate Innovation (LCI) guidance, regional retail projects are those that exceed 50,000 square feet.
should be completed:
1. Estimate Project Socio -Economic Data (SE D) Inputs: The SCAG model requires socio -economic data inputs that reflect the characteristics of the project to estimate VMT. Population is required as the SED input for residential projects and employment is required for commercial or industrial projects. The SED inputs for the SCAG model should be included as part of the VMT analysis as shown in the sample table below.
Table 1: Project SED Inputs
Project Tier 2 TAZ Households/Square Footage Population/Employment TAZ number
Number of households for a
residential project or the
size/SF for a
commercial/industrial project
SED inputs (population or
employment) for the
SCAG model
2. Project VMT & Threshold Comparison Table: When calculating VMT for a project, the VMT methodology should match the methodology used to establish the Baseline VMT metrics and impact thresholds. For projects in the City of Lancaster, Baseline VMT is defined as a measurement of Home-based VMT per capita for residential projects and Home-based Work VMT per employee for commercial/industrial projects, representing VMT for all travel embarked upon by residents or employees, encompassing both Single Occupancy Vehi cle (SOV) and High- Occupancy Vehicle (HOV) drivers. The total travel (referred to as a tour in the ABM) is then divided by the population/employment within the geographic area. Following the VMT analysis, the Home - based VMT per capita or Home-based Work VMT per employee of the project is compared to the Baseline VMT to determine if it exceeds the City’s impact threshold as shown in the sample table below.
Table 2: Project VMT and VMT Threshold
VMT Metrics
Home-Based VMT per Capita or
Home-Based Work VMT per
Employee
Project VMT Estimates (Year) Project VMT for
Existing/Baseline conditions
Antelope Valley Planning Area (AVPA) Baseline VMT
(Year)
AVPA Baseline VMT (use same
year as Project VMT)
VMT Threshold: 15% Below AVPA Baseline VMT VMT Threshold is 15% below AVPA Baseline VMT
Percent Higher than VMT Threshold % higher/lower than VMT Threshold
VMT Exceeds Threshold? Yes/No
3. VMT Reduction Calculation: To determine the total amount of VMT that exceeds the City’s VMT threshold, the project Home -based VMT per capita or Home -based Work VMT per employee should be multiplied by the estimated population/employment of the Project (Project VMT from Table 2 multiplied by population/employment from Table 1). The City’s VMT threshold is then applied to the project population/employment to determine the maximum amount of VMT that the project would be allowed to generate without exceeding the City’s threshold (VMT Threshold from Table 2 multiplied by population/employment from Table 1). The Project VMT is then compared to the maximum allowable VMT based on the City’s threshold and the excess VMT generated by the Project is used to determine the required VMT reduction. The City’s mitigation fee of $150 per VMT is multiplied by the VMT reduction required to determine the mitigation payment as shown in the sample table below.
Table 3: VMT Reduction Required & VMT Impact Fee
VMT per Capita Project VMT Estimate VMT Threshold VMT Reduction Required
VMT / Capita or
Employee Project VMT from Table 2 VMT Threshold from Table 2 Project VMT
minus VMT
Threshold
Total VMT
Project VMT from Table 2
multiplied by
population/employment
from Table 1
VMT Threshold from Table 2
multiplied by
population/employment
from Table 1
Project VMT
minus VMT
Threshold
City of Lancaster VMT Impact Fee Program
Mitigation Fee per VMT $150
Mitigation Fee
Total VMT
Reduction
Required
multiplied by
$150
TDM for Project Mitigation
The types of mitigation that affect VMT are those that reduce the number of single- occupant vehicles generated by the project. This can be accomplished by changing the land uses being proposed or by implementing Transportation Demand Management (TDM) strat egies. TDM strategies have been determined to be among the most effective VMT impact mitigators. TDM strategies are reductions available from certain types of project site modifications, programming, and operational changes.
The effectiveness of identified TDM strategies is based primarily on research provided by the California Air Pollution Control Officers Association (CAPCOA) and documented in their latest publication, Handbook for Local Governments, Communities, and Project Developers for Assessing Greenhouse Gas Emissions Reductions, Climate Vulnerabilities, and Health and Equity (CAPCOA Handbook) (CAPCOA, 2024). CAPCOA offers methodology based on preferred literature, along with methodology based on alternative literature, for each strategy. The strategies described in the tables in Attachment B are a sample of the options most effective in areas like the City of Lancaster, some of which are already being implemented in the City pursuant to the City’s TDM ordinance. For a comprehensive list of available TDM strategies, please refer to the CAPCOA Handbook.
The percent reductions shown in the Attachment B tables should not be directly applied to a project. The CAPCOA Handbook contains detailed equations on applying TDM reductions given the land use type and built environment context. Specific mitigation strategies need to be tailored to the project characteristics, and their effectiveness needs to be analyzed and documented as part of the environmental review process to determine if impacts could be mitigated or if they would remain significant and unavoidable . In addition, some TDM strategies have complementary benefits on reducing VMT and need to be considered in combination and not individually. When more than one mitigation measure is to be utilized, the VMT reduction expected from each mitigation measure needs to be calculated individually and the total reduction in VMT needs to consider the combination of all mitigation strategies. Given that research on the effectiveness of TDM strategies is continuing to evolve, feasible mitigation measures should be considered based on the best data available at the time a project is being considered by the City.
LOCAL TRANSPORTATION ASSESSMENT
II. L Overview
In addition to the CEQA analysis described above, the City of Lancaster requires a second analysis utilizing a localized approach conducted primarily to identify potential safety and operational issues when applied against criteria the City has established. This approach continues to use LOS to evaluate land development and infrastructure projects. As part of the localized analysis, the following conditions will apply:
• For locations within the City’s “infill area,” as identified in Section 17.08.080 of the Lancaster Zoning Code, peak hour LOS lower than LOS D may be acceptable. Other indicators will also be used to evaluate transportation performance, including, but not limited to: user safety; short- and long-term costs of improvements and maintenance; provision of bicycle, pedestrian, and public transportation facilities; and connectivity of the overall street network. In these locations, the efficiency and convenience of vehicular operations must be balanced with the goal of increasing transit use, bicycling, and walking and other City goals and objectives contained in the adopted Master Plan of Complete Streets. Improvements identified strictly by vehicular-based criteria shall not be required solely on the basis of the LOS metric.
• For locations outside of the City’s “infill area,” peak hour LOS should generally be maintained at LOS D. However, improvements identified strictly by vehicular- based LOS criteria shall be evaluated against other City goals and objectives contained in the adopted Master Plan of Complete Streets.
In the event a development project significantly degrades the effective use or safety of City streets, improvements may be required. Required improvements should consider transit, bicycle, and pedestrian improvements as well as roadway and operational imp rovements. Any proposed transportation improvements must comply with the City’s Complete Streets Design Guidelines and Engineering Design Guidelines where applicable.
The Local Transportation Assessment will analyze the changes in the LOS of designated intersections and/or roadway segments through a progression of scenarios beginning with existing traffic conditions.
If any significant degradation of operations is indicated, the Local Transportation Assessment will propose feasible improvements that are needed to accommodate the additional travel demand generated by the project.
Local Transportation Assessment Study Scope
A preliminary scope for the localized analysis study is prepared by a traffic engineer designated by the Project Applicant and includes:
1. Project trip generation
2. No. of study intersections and roadway segments, if a Local Transportation Assessment is required
A Local Transportation Assessment may be required if the Project is anticipated to generate net new trips of 100 or more during any peak hour, or 1,000 or more for any 24-hour period during the work week.
The final scope for the Local Transportation Assessment shall be determined by the City after a proposed scope is submitted for review by the Project Applicant’s designated traffic engineer. It will include:
1. Type of analysis to be completed (i.e., Full Assessment or Signal Timing Study)
2. Project trip generation, including any proposed discounts
3. Site plan, showing location, service type and geometry of each access
4. List of study intersections and roadway segments
5. Project trip distribution and assignment at study intersections and segments
6. Ambient growth rate
7. Year of project build-out
8. Table of related projects with type, size and location Scenarios for Analysis
The intersection and street segment levels of service shall be analyzed under the following scenarios:
I: Existing Conditions - Existing traffic volume, pattern and roadway geometry II: Existing plus Project Conditions – Existing traffic volumes plus project-generated vehicle trips III: Existing plus Project with Operational Improvements (if necessary) - Existing traffic volumes plus project-generated vehicle trips and roadway/intersection operational improvements IV: Opening Year Conditions – Traffic volume forecasts in the anticipated opening year of the project that reflect ambient growth (1.25% annually) and Related Projects within 1 -mile of the project site
V: Opening Year plus Project Conditions – Opening year traffic volume forecasts plus project - generated vehicle trips
VI: Opening Year plus Project with Operational Improvements (if necessary) – Opening year traffic volume forecasts plus project -generated vehicle trips and roadway/intersection operational improvements
Project Trip Generation
Trip generation estimates should be based on the best available data. In some cases, data published by the Institute of Transportation Engineers provides reasonable trip generation estimates for land uses in the City. However, to the extent possible, trip generation should be based on local data.
Signalized Intersection Operations
The most current version of the Highway Capacity Manual (HCM) is the preferred methodology to analyze signalized intersections. LOS ratings for signalized intersections are based on the average control delay expressed in seconds per vehicle. The HCM methodology accounts for vehicular volumes, lane geometries, signal phasing, signal timings, bicycle and pedestrian volumes, upstream bottlenecks impacting travel flows, and the distribution of travel flows throughout the peak hour (peak hour factor). The follow ing table documents the relationship between the vehicle delay and the LOS for signalized intersections.
LOS DEFINITIONS FOR SIGNALIZED INTERSECTIONS
LOS Description
Average Control
Delay Per Vehicle
(Seconds)
A EXCELLENT. No vehicle waits longer than one red light and no approach phase is fully used. ≤10.0
B
VERY GOOD. An occasional approach phase is fully utilized; many drivers begin to feel somewhat restricted within groups of vehicles.
>10.0 – 20.0
C
GOOD. Occasionally drivers may have to wait through more than one red light; backups may develop behind turning
vehicles.
>20.0 – 35.0
D
FAIR. Delays may be substantial during portions of the rush hours, but enough lower volume periods occur to permit
clearing of developing lines, preventing excessive backups. >35.0 – 55.0
E
POOR. Represents the most vehicles intersection approaches can accommodate; may be long lines of waiting vehicles
through several signal cycles.
>55.0 – 80.0
F
FAILURE. Backups from nearby locations or on cross streets may restrict or prevent movement of vehicles out of the intersection approaches. Tremendous delays with continuously increasing queue lengths.
>80.0
Source: Highway Capacity Manual, Transportation Research Board, 2022.
When comparing existing or future/opening year baseline conditions to “plus project” conditions, delay changes for signalized intersections that exceed the criteria below should be identified.
Unsignalized Intersection Operations
Traffic signal warrants are defined in the California Manual on Uniform Traffic Control Devices (CA MUTCD). The MUTCD is published by the Federal Highway Administration and then adopted by Caltrans to provide uniform standards and specifications for all official traffic control devices in California. A brief overview of the first three signal warrants is provided below. • Warrant 1, Eight Hour Vehicular Volume determines if the major and minor street traffic volumes are high enough and consistent enough throughout the day to meet the minimum thresholds to consider a traffic signal.
• Warrant 2, Four Hour Vehicular Volume determines if the major and minor street traffic volumes are high enough over a shorter period to meet the minimum thresholds to consider a traffic signal.
• Warrant 3, Peak Hour is most applicable in cases where proximate land uses attract or discharge large numbers of vehicles over a short time. This warrant determines if the delay of the minor street and the traffic volumes are high enough for the peak hour to meet the minimum thresholds to consider a traffic signal.
The signal warrant analysis is intended to examine the general correlation between the planned level of future development and the need to install new traffic signals and should not serve as the only basis for deciding whether and when to install a signal. The City’s traffic engineer should make the ultimate determination on the appropriate types of improvements to implement (if any) for unsignalized intersections.
All-Way Stop-Controlled Intersections
The most current version of the Highway Capacity Manual (HCM) is the preferred methodology to analyze unsignalized intersections. LOS ratings for all-way stop-controlled (AWSC) intersections are based on the average control delay expressed in seconds per vehicle. At two -way or side -street-controlled intersections, the average control delay is calculated for each minor-street stopped movement and the major-street left turns, not for the intersection as a whole. For approaches composed of a single lane, the control delay is computed as the average of all movements in that lane. The average control delay for unsignalized intersections is correlated to a LOS designation as shown below.
CITY OF LANCASTER CRITERIA FOR SIGNALIZED INTERSECTIONS LOS without
Project LOS with Project
Average Total Delay
(Seconds per
Vehicle)
Project-Related Increase in Seconds of
Average Total Delay
A, B, C, or D E or F - Any increase in delay
E or F E or F > 55.0 Equal to or greater than 5.0 seconds
LOS DEFINITIONS FOR UNSIGNALIZED INTERSECTION
LOS
(v/c ≤ 1.0) Description Average Control Delay Per
Vehicle (Seconds)
A Little or no delay. ≤ 10.0
B Short traffic delay. > 10.0 to 15.0
C Average traffic delays. > 15.0 to 25.0
D Long traffic delays. > 25.0 to 35.0
E Very long traffic delays. > 35.0 to 50.0
F Extreme traffic delays with intersection
capacity exceeded. > 50.0
Source: Highway Capacity Manual, Transportation Research Board, 2022.
When comparing existing or future/opening year baseline conditions to “plus project” conditions, delay changes for all-way stop controlled intersections that exceed the criteria below should be identified. If an all-way stop controlled intersection’s ‘plus project’ LOS grade is E or F, the peak hour traffic signal and roundabout warrant analyses must be conducted.
CITY OF LANCASTER CRITERIA FOR UNSIGNALIZED (ALL-WAY STOP) INTERSECTIONS LOS without
Project
LOS with
Project
Average Total Delay
(Seconds per Vehicle)
Project-Related Increase in Seconds of
Average Total Delay
A, B, C, or D E or F - Any increase in delay
E or F E or F > 35.0 Equal to or greater than 3.0 seconds
Side-Street Stop-Controlled Intersections
When comparing existing or future baseline conditions to “plus project” conditions, delay changes for side-street stop intersections that exceed the criteria below should be identified. In addition to the delay thresholds, the peak hour traffic signal warrant and/or all-way stop warrant should also be met as part of the performance criteria. Adding these warrants to the criteria will ensure that minor street approaches with low traffic volumes are not identified as potentially needing improvements.
CITY OF LANCASTER CRITERIA FOR UNSIGNALIZED (SIDE-STREET STOP) INTERSECTIONS
LOS with Project
Average Total Delay for Side-
Street Approach
(Seconds per Vehicle)
Project-Related Increase in LOS or
Seconds of Average Total Delay
E > 35.0 to 50.0 LOS D or better to LOS E or worse, and meets the peak hour warrant for a traffic signal
F > 50.0
LOS E to LOS F, or
> 10 seconds of delay for worst-case approach if
already at LOS F; and
meets the peak hour warrant for a traffic signal
Transportation Improvements
If a study intersection or roadway segment is found to have a significant degradation of operations based on the guidance above, potential improvements should be identified to restore operations. Potential improvements should be analyzed and discussed wit h the City to determine if they are feasible and desirable. Any proposed transportation improvements must comply with the City’s Complete Streets Design Guidelines and Engineering Design Guidelines where applicable.
In some cases, improvements identified strictly by vehicular-based criteria may not be required solely on the basis of the LOS metric. For locations within the City’s infill area, other indicators will also be used to evaluate transportation performance. T hese may include user safety; short - and long- term costs of improvements and maintenance; provision of bicycle, pedestrian, and public transportation facilities; and connectivity of the overall street network. In all areas of the City, the efficiency and convenience of vehicular operations must be balanced with the goal of increasing transit use, bicycling, and walking and other City goals and objectives contained in the adopted Master Plan of Complete Streets.
III. Report Outline and Format
The traffic study report documenting both CEQA and non-CEQA analysis methodologies and results should follow this general outline:
CEQA Report Format
1. Table of Contents
a. List of report contents with corresponding page nos.
Each page should be numbered, including pages of figures and exhibits
2. Main Body of Report
a. Introduction – Full description of the Project and its planning case information b. CEQA Analysis
i. VMT Analysis – Present the VMT estimates for the specific project land uses and the comparison to the applicable threshold(s). Identify any VMT impacts. ii. Mitigation Program – Identify mitigations and their expected impact on project VMT
iii. Residual Impacts & Summary – Identify VMT impacts that are not fully mitigated and summarize the findings of the VMT analysis
3. Conclusion
a. Summary of the Project, its impacts (if any) and measures to mitigate the same Tables, figures, diagrams, exhibits, maps and charts that accompany discussion text shall be inserted in the Main Body and Conclusion of the report where appropriate for immediate and convenient reference.
4. Appendices – All technical data sheets, worksheets, calculations and other reference documents, including SCAG model outputs, supporting the tables, diagrams, maps and charts imbedded in the text shall be placed in the Appendix.
5. Attachments - Project site plans, conceptual mitigation plans and drawings that are larger than 11” by 17” paper may be included as attachments and referenced elsewhere in the report.
Local Transportation Assessment Report Format
1. Table of Contents
a. List of report contents with corresponding page nos.
Each page should be numbered, including pages of figures and exhibits
2. Main Body of Report
a. Introduction – Full description of the Project and its planning case information b. Local Transportation Assessment
i. Daily and Peak Hour Trip Generation – Trip Generation estimates should rely on the best available data and may utilize the Institute of Transportation Engineers’ (ITE) rates or local data.
ii. Analysis scenarios - Each traffic analysis scenario shall include a description of roadway geometry, lane configuration, traffic volume and traffic controls for each study intersection and roadway segment
iii. Finding (or non-finding) of Degradation of Operations – Discussion of any significant degradation of operations indicated at the study locations iv. Proposed Operational Improvements – Discussion of feasible measures proposed to improve traffic operations, including guarantees to ensure implementation
3. Conclusion
a. Summary of the Project, its operational degradations (if any) and measures to improve the same
Tables, figures, diagrams, exhibits, maps and charts that accompany discussion text shall be inserted in the Main Body and Conclusion of the report where appropriate for immediate and convenient reference.
4. Appendices – All technical data sheets, worksheets, calculations and other reference documents supporting the tables, diagrams, maps and charts imbedded in the text shall be placed in the Appendix.
a. A description of the traffic study scope, as approved by the City, should be included as an Appendix.
5. Attachments - Project site plans, conceptual mitigation plans and drawings that are larger than 11” by 17” paper may be included as attachments and referenced elsewhere in the report.
Submittal for Review
Prepare one (1) electronic copy of all required traffic analysis reports and submit to Project Planner for delivery to Traffic Engineering Section.
IN ALL COMMUNICATIONS, CITE THE CITY-ASSIGNED CASE NO. FOR THE PROJECT AS REFERENCE TO FACILITATE RESPONSE AND PROCESSING.
For any questions about these guidelines, please contact Matt Simons at (661) 723-5806, email [email protected].
VMT Methodology & Low VMT Area
Screening Maps
The City of Lancaster utilizes the Southern California Association of Governments (SCAG) 2024 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) travel demand model to calculate VMT. In 2024, SCAG released the new RTP/SCS activity-based model (ABM). This model was used to determine the Baseline VMT which is defined as Los Angeles County’s Antelope Valley Planning Area (AVPA). In addition, model data was utilized to determine the Low VMT Areas in the City for use in screening a project from further VMT analysis. A project that is located in a traffic analysis zone (TAZ) that is already 15% below the AVPA Baseline VMT meets the screening criteria.
The SCAG 2024/RTP/SCS model has a base year of 2019 and future year of 2050. The modeling platform is an activity-based travel demand simulation tool which can simulate individual travel choice with high behavioral realism. The model addresses both household- level and person-level travel choices including intra-household interactions between household members across a wide range of activity and travel dimensions. It predicts travel as emerging from activity participation, using various innovative sub-models, such as a combinatorial mode choice model that predicts tour mode and trip mode simultaneously.
TOTAL VMT PER SERVICE POPULATION
Total VMT per Service Population is the VMT generated by all vehicles and all trip purposes.
Service population is defined as the total residential population plus the total number of employees or jobs within a specific geographic area or project boundary. The total VMT to and from all zones in the geographic area is divided by the total service population to calculate the efficiency metric of VMT per service population.
HOME-BASED VMT PER CAPITA
Home-based VMT is the VMT for all tours embarked upon by residents, encompassing both Single Occupancy Vehicle (SOV) and High-Occupancy Vehicle (HOV) drivers (drivers only).
The total tour of the home-based VMT is then divided by the population within the geographic area. Figure 1 presents the Low VMT Areas for residential uses.
HOME-BASED WORK VMT PER EMPLOYEE
Home-based work VMT is the VMT for all work-related tours, encompassing both work and work-related business. The VMT is then divided by the employees within the geographic area. Figure 2 presents the Low VMT Areas for employment (commercial or industrial) uses.
Crest
Palmdale
Regional
Airport
C:\fpbox\Box\-Projects\LA-Projects\3600s\3651_Lancaster VMT Updates\Graphics\GIS\MXD\LA25-3651_Lancaster VMT Update\LA25-3651_Lancaster VMT Update.aprx Figure 1 - Low VMT Areas for Residential Projects
Home-Based VMT per Capita
0 1 2
Miles
>15% below the AVPA Average
0-15% below the AVPA Average
Higher than the AVPA Average
Area requires additional analysis
due to very low population
Lancaster
14 138
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West Avenue N
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East Avenue I
West Avenue G
West Avenue J
West Avenue H
West Avenue P East Avenue P
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East Avenue H
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East Avenue J
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Home-Based Work VMT per Employee
0 1 2
Miles
>15% below the AVPA Average
0-15% below the AVPA Average
Higher than the AVPA Average
Area requires additional analysis
due to very low employees
Lancaster
teertS noisiviD
West Avenue I
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W teertS ht02
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West Avenue N
tse
W teertS ht03
West Avenue L
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W teertS ht01
tse
W teertS ht05
East Avenue I
West Avenue G
West Avenue J
West Avenue H
West Avenue P East Avenue P
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East Avenue K
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14 Attachment B - Page 1
Sample TDM Strategies for VMT
Mitigation
Strategy Description VMT Impact
CAPCOA
VMT
Reduction
Land Use & Location
Increase Density
Designing a Project with
increased densities, where
allowed by the General Plan
and/or Zoning Ordinance
reduces GHG emissions
associated with traffic in
several ways.
Minimizes number
and length of
vehicle trips and
provides greater
options for use of
alternative modes.
0.8% - 30%
Increase Diversity of
Urban and Suburban
Developments
(Mixed Use)
Includes mixed uses within
Projects or in consideration of
surrounding area.
Minimizes number
and length of
vehicle trips.
9% - 30%
Increase Destination
Accessibility
Destination accessibility is
measured in terms of the
number of jobs or other
attractions reachable within a
given travel time, which tends
to be highest at central
locations and lowest at
peripheral ones.
Minimizes number
and length of
vehicle trips.
6.7% - 20%
Increase Transit
Accessibility
Locating a project with high
density near transit will
facilitate the use of transit by
people traveling to or from the
Project site. The use of transit
results in a mode shift and
therefore reduced VMT.
Encourages transit
use to replace
vehicle trips.
0.5% -
24.6%
Attachment B - Page 2
Strategy Description VMT Impact
CAPCOA
VMT
Reduction
Neighborhood/Site Enhancement
Provide Pedestrian
Network
Improvements
Providing a pedestrian access
network to link areas of the
Project site encourages
people to walk instead of
drive. This mode shift results
in people driving less and thus
a reduction in VMT.
Encourages people
to walk within and
to a Project
0% - 2%
Implement a
Neighborhood
Electric Vehicle
(NEV) Network
NEVs offer an alternative to
traditional vehicle trips and
can legally be used on
roadways with speed limits of
35 MPH or less. They are ideal
for short trips up to 30 miles in
length.
Minimizes length of
vehicle trips;
electrification
reduces GHG
emissions.
0.5% -
12.7%
Provide Traffic
Calming Measures
Providing traffic calming
measures encourages people
to walk or bike instead of
using a vehicle. This mode
shift will result in a decrease in
VMT. Project design will
include pedestrian/bicycle
safety and traffic calming
measures in excess of
jurisdiction requirements.
Encourages people
to walk or bicycle,
especially for
shorter trips.
0.25% - 1%
Attachment B - Page 3
Strategy Description VMT Impact
CAPCOA
VMT
Reduction
Commute Trip Reduction
Implement Car-
Sharing Program
Projects can implement a car-
sharing program to allow
people to have on-demand
access to a shared fleet of
vehicles on an as-needed
basis. Car-sharing programs
may be grouped into three
general categories:
residential- or citywide-
based, employer-based, and
transit station-based.
Reduces need to
own a vehicle or the
number of
household vehicles.
0.4% - 0.7%
Encourage
telecommuting and
Alternative Work
Schedules
Encouraging telecommuting
and alternative work schedules
reduces the number of
commute trips and therefore
VMT traveled by employees.
Alternative work schedules
could take the form of
staggered start times, flexible
schedules, or compressed
work weeks.
Reduces the
number of days
employees need to
work and/or shifts
commute time
outside of peak
periods to avoid
adding congestion.
0.07% -
5.5%
Commute Trip
Reduction Programs
Projects can implement a
voluntary Commute Trip
Reduction program with
employers to discourage
single-occupancy vehicle trips
and encourage alternative
modes of transportation.
Alternatively, a jurisdiction can
implement a Commute Trip
Reduction Ordinance with the
intent of reducing drive-alone
travel mode share.
Encourages
alternatives to
commuting in
single-occupancy
vehicles.
1% - 6.2%
Attachment B - Page 4
Strategy Description VMT Impact
CAPCOA
VMT
Reduction
Parking Policy/Pricing
Limit Parking Supply
Projects can change parking
requirements and types of
supply within the Project site
to encourage "smart growth"
development and alternative
transportation choices by
project residents and
employees.
Encourages
alternatives to the
use of single-
occupancy
vehicles.
5% - 12.5%
Unbundle Parking
Costs from Property
Cost
Unbundling separates parking
from property costs, requiring
those who wish to purchase
parking spaces to do so at an
additional cost from the
property cost.
Encourages
alternatives to the
use of single-
occupancy
vehicles.
2.6% - 13%
Implement Market-
Price Public Parking
Price all central business
district/employment
center/retail center on-street
parking to encourage "park
once" behavior. This deters
parking spillover from project-
supplied parking to other
public parking nearby to avoid
undermining the VMT benefits
of pricing project-supplied
parking.
Encourages people
to park once and
walk between
destinations instead
of driving.
2.8% - 5.5%
STAFF REPORT
City of Lancaster
CC 6
6/23/2026
TN
Date:June 23, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Mike Harne, Assistant Director – PW Maintenance Services Subject:Request for Expenditure Authority and Appropriation for the Purchase of One (1) Asphalt Paver
Recommendations:
1. Approve a budget appropriation in the amount of $387,135.22 within the Fiscal Year 2026- 2027 to 215-44000-8200, utilizing Road Maintenance and Rehabilitation Account (RMRA) funds.
2. Approve expenditure authority in the amount of $351,941.11 with a 10% contingency for a total not-to-exceed amount of $387,135.22 for the purchase of one (1) LeeBoy 8520 Asphalt Paver from Nixon-Egli Equipment Company via Sourcewell Contract No. 022626-VTL.
3. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
Not to exceed $351,941.11 plus a 10% contingency, totaling $387,135.22 through Fiscal Year 2026-2027. Funding is available through the Senate Bill 1 (SB 1) Road Maintenance and Rehabilitation Account (RMRA) revenues identified in Resolution No. 26-30 of the City Council.
Approval of this action will appropriate $387,135.22 to account 215-44000-8200 for the purchase of the asphalt paver. The asset was purchased using Senate Bill 1 (SB 1) Road Maintenance and Rehabilitation Account (RMRA) funds and is, therefore, subject to applicable state funding requirements. As a result, the asset will require separate administrative and financial tracking to ensure compliance with SB 1 reporting and accounting requirements. Any proceeds, credits, reimbursement, or revenue generated from the future disposition, sale, trade-in, or replacement of 2 4
1 4
the asset shall be returned to the appropriate SB 1 funding account, and utilized in accordance with applicable SB 1 program requirements.
Background:
The Road Repair and Accountability Act of 2017 (SB 1) provide ongoing funding to cities and counties for roadway maintenance, rehabilitation, and safety improvements through the Road Maintenance and Rehabilitation Account (RMRA).
As part of the Fiscal Year 2026-2027 SB 1 Proposed Project List, staff recommended the acquisition of an asphalt paver to support the City's pavement preservation and roadway maintenance efforts. The equipment will be utilized by Public Works Maintenance Services crews to perform roadway rehabilitation activities, asphalt repairs, and pavement maintenance projects throughout the City.
The acquisition of this equipment will enhance the City's ability to perform roadway maintenance activities in-house, improve operational efficiency, reduce reliance on contracted services for certain pavement maintenance work, and support the long-term preservation of the City's transportation infrastructure.
Staff obtained pricing from Nixon-Egli Equipment Company, an authorized dealer for LeeBoy equipment, through the competitively solicited cooperative purchasing program administered by Sourcewell. The proposed asphalt paver is available under the LeeBoy-Sourcewell Contract No. 022626-VTL.
Utilization of the Sourcewell cooperative purchasing contract satisfies the City's procurement requirements by leveraging a nationally solicited and competitively awarded contract, ensuring best value while streamlining the procurement process. The cooperative purchasing method allows the City to acquire the equipment in a timely and cost-effective manner without conducting a separate formal solicitation.
MH/sm
Attachments:
Nixon-Egli Equipment Company Quote No. 101486
LeeBoy-Sourcewell Contract 022626-VTL
www.nixon-egli.com
SO. CALIFORNIA: 2044 South Vineyard Avenue, Ontario, CA 91761 • (909) 930 -1822 • FAX (909) 923 -2356 NO. CALIFORNIA: 800 East Grant Line Road, Tracy, CA 95376 • (209) 830 -8600 • FAX (209) 830-8884
City of Lancaster December 16, 2025
615 W Avenue H
Lancaster, CA 93534
Nixon Quote# 101486
Reference: Leeboy 8520 Asphalt Paver
We are pleased to quote you One (1) New Leeboy 8520 Asphalt Paver equipped as follows:
• 125 hp (93 kw) Kubota Tier 4 Final Diesel Engine
• Paving Widths Variable Up To 15’
• 9 Ton Capacity Material Hopper
• Operator’s Choice of High or Low Deck Configuration
• Remote Mounted SCR for Greater Visibility
• Dual Electronic Steering
• Ultra-efficient Wide-Conveyor Material Management
• Automatic RPM Control System
• Electric Screed Heat, 14.4 kw Belt -Driven Generator
• Actuator Driven Hood Lift to Aid in Maintenance
• Legend HD Pro Screed (Includes Sloping Screed Extensions, Heated Endgates & ATC) • Slope Meter
• Power Crown
• Screed Extension Vibration
• Wiring Only, Grade Controls (Topcon)
The above price(s) are valid for 30 days.
Lead Time 3-6 Months ARO
Thank you for the opportunity to quote on your equipment needs. Should you have any further questions, please feel free to contact me.
Sincerely,
NIXON -EGLI EQUIPMENT CO.
Christian Velasco
Christian Velasco
Municipal Area Manager
Unit Price: $316,351.56
Sales Tax (Los Angeles County 11.25%): $35,589.55
Total Budgetary Price: $351,941.11
022626-VTL
v052824 1
MASTER AGREEMENT #022626
CATEGORY: Roadway Paving Equipment
SUPPLIER: LeeBoy, Inc.
This Master Agreement (Agreement) is between Sourcewell, ĂDŝŶŶĞƐŽƚĂƐĞƌǀŝĐĞĐŽŽƉĞƌĂƟǀĞlocated at 202 12th Street Northeast, Staples, MN 56479 (Sourcewell) and LeeBoy, Inc., 500 Lincoln County Parkway Ext., Lincolnton, NC 28092 (Supplier).
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ŶƟƚLJ͛ƐƵƐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĂƚƚŚĞ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͛ƐƐŽůĞĐŽŶǀĞŶŝĞŶĐĞ͘^ƵƉƉůŝĞƌǁŝůůĞĚƵĐĂƚĞŝƚƐƐĂůĞƐĂŶĚƐĞƌǀŝĐĞĨŽƌĐĞƐĂďŽƵƚ ^ŽƵƌĐĞǁĞůůĞůŝŐŝďŝůŝƚLJƌĞƋƵŝƌĞŵĞŶƚƐĂŶĚƌĞƋƵŝƌĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘^ƵƉƉůŝĞƌǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ ĞŶƐƵƌŝŶŐƐĂůĞƐĂƌĞǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
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5) Term. dŚŝƐŐƌĞĞŵĞŶƚŝƐĞīĞĐƟǀĞƵƉŽŶƚŚĞĚĂƚĞŽĨƚŚĞĮŶĂůƐŝŐŶĂƚƵƌĞďĞůŽǁ͘dŚĞƚĞƌŵŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚŝƐĨŽƵƌ;ϰͿLJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘dŚĞŐƌĞĞŵĞŶƚĞdžƉŝƌĞƐĂƚϭϭ͗ϱϵW ͘D͘ĞŶƚƌĂů Time on April 21͕ϮϬϯϬ͕ƵŶůĞƐƐŝƚŝƐĐĂŶĐĞůůĞĚŽƌĞdžƚĞŶĚĞĚĂƐĚĞĮŶĞĚŝŶƚŚŝƐŐƌĞĞŵĞŶƚ͘
i.
džƚĞŶƐŝŽŶƐ͘ Sourcewell and Supplier may agree to up to three ;ϯͿ ĂĚĚŝƟŽŶĂůŽŶĞ-year extensions ďĞLJŽŶĚƚŚĞŽƌŝŐŝŶĂůĨŽƵƌ-LJĞĂƌƚĞƌŵ͘dŚĞƚŽƚĂůƉŽƐƐŝďůĞůĞŶŐƚŚŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝůůďĞƐĞǀĞŶ(7) LJĞĂƌƐĨƌŽŵƚŚĞĞīĞĐƟǀĞĚĂƚĞ͘
ii.
džĐĞƉƟŽŶĂůŝƌĐƵŵƐƚĂŶĐĞƐ͘ ^ŽƵƌĐĞǁĞůůƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĐŽŶƐŝĚĞƌĂĚĚŝƟŽŶĂůĞdžƚĞŶƐŝŽŶƐĂƐ ƌĞƋƵŝƌĞĚƵŶĚĞƌĞdžĐĞƉƟŽŶĂůĐŝƌĐƵŵƐƚĂŶĐĞƐ͘
6) ^ƵƌǀŝǀĂůŽĨdĞƌŵƐ͘ EŽƚǁŝƚŚƐƚĂŶĚŝŶŐƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕ƚŚĞŽďůŝŐĂƟŽŶƐŽĨƚŚŝƐ ŐƌĞĞŵĞŶƚǁŝůůĐŽŶƟŶƵĞƚŚƌŽƵŐŚƚŚĞƉĞƌĨŽƌŵĂŶĐĞƉĞƌŝŽĚŽĨĂŶLJƚƌĂŶƐĂĐƟŽŶĞŶƚĞƌĞĚbetween ^ƵƉƉůŝĞƌĂŶĚĂŶLJWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJďĞĨŽƌĞƚŚĞƚĞƌŵŝŶĂƟŽŶĚĂƚĞ͘
7) Scope. ^ƵƉƉůŝĞƌŝƐĂǁĂƌĚĞĚĂDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽƉƌŽǀŝĚĞƚŚĞƐŽůƵƟŽŶƐŝĚĞŶƟĮĞĚŝŶ;^ŽůŝĐŝƚĂƟŽŶ #022626ͿƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘/Ŷ^ĐŽƉĞƐŽůƵƟŽŶƐŝŶĐůƵĚĞ͗
a. Asphalt pavers, screeds, distributors, and loaders;
b. Steel- ǁŚĞĞůĞĚĂŶĚƉŶĞƵŵĂƟĐƟƌĞƌŽůůĞƌƐ͖
c. tŝĚĞŶĞƌƐ͕ƚĂĐŬĚŝƐƚƌŝďƵƚŽƌƐ͕ĐŽůĚƉůĂŶĞƌƐ͕ĂŶĚĐŽŵƉĂĐƚŽƌƐ͖ĂŶĚ͕ d. ŽŶĐƌĞƚĞŵŝdžĞƌƐ͕ĂŶĚŐƵŶŝƚĞŽƌƐŚŽƚĐƌĞƚĞĚĞůŝǀĞƌLJĞƋƵŝƉŵĞŶƚ͘
WƌŽƉŽƐĞƌƐ ŵĂLJ ŝŶĐůƵĚĞ ƌĞůĂƚĞĚ ĞƋƵŝƉŵĞŶƚ͕ ĂĐĐĞƐƐŽƌŝĞƐ͕ ĂŶĚ ƐĞƌǀŝĐ Ğ Ɛ ƚ Ž ƚ Ś Ğ Ğ dž ƚ Ğ Ŷ ƚ ƚ Ś Ă ƚ ƚ Ś Ğ Ɛ Ğ ƐŽůƵƚŝŽŶƐĂƌĞĚŝƌĞĐƚůLJĐŽŵƉůĞŵĞŶƚĂƌLJƚŽƚŚĞĞƋƵŝƉŵĞŶƚ͕ƉƌŽĚƵĐƚƐ͕ŽƌƐĞƌǀŝĐĞ;ƐͿďĞŝŶŐƉƌŽƉŽƐĞĚŝŶ a.-d. above.
8) /ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘ ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůƚŽƚŚĞĂďŽǀĞƌĞĨĞƌĞŶĐĞĚZ&Wis incorporated into this Master ŐƌĞĞŵĞŶƚ͘KŶůLJƚŚŽƐĞ^ŽůƵƟŽŶƐŝŶĐůƵĚĞĚǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůĂŶĚǁŝƚŚŝŶ^ĐŽƉĞ;/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐͿĂƌĞŝŶĐůƵĚĞĚǁŝƚŚŝŶƚŚĞŐƌĞĞŵĞŶƚĂŶĚŵĂLJďĞŽīĞƌĞĚƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ.
9) /ŶĚĞĮŶŝƚĞYƵĂŶƟƚLJ͘ dŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚĚĞĮŶĞƐĂŶŝŶĚĞĮŶŝƚĞƋƵĂŶƟƚLJŽĨƐĂůĞƐƚŽĞůŝŐŝďůĞ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ.
10) Pricing. WƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ;ŝŶĐůƵĚŝŶŐWƌŝĐŝŶŐĂŶĚĞůŝǀĞƌLJĂŶĚWƌŝĐŝŶŐKīĞƌĞĚtĂďůĞƐͿĨŽƌĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐǁŝƚŚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůŝƐŝŶĐŽƌƉŽƌĂƚĞĚŝŶƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘
11) Not to Exceed Pricing. Suppliers may not exceed the prices listed in the current Pricing List ŽŶĮůĞ with Sourcewell ǁŚĞŶŽīĞƌŝŶŐ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJ
ƌĞƋƵĞƐƚĂĚũƵƐƚŵĞŶƚƐƚŽƉƌŝĐŝŶŐĚŝƌĞĐƚůLJĨƌŽŵ^ƵƉƉůŝĞƌĚƵƌŝŶŐƚŚĞŶĞŐŽƟĂƟŽŶĂŶĚĞdžĞĐƵƟŽŶŽĨĂŶLJ ƚƌĂŶƐĂĐƟŽŶ.
12) Open Market. ^ƵƉƉůŝĞƌ͛ƐŽƉĞŶŵĂƌŬĞƚƉƌŝĐŝŶŐprocess is included within its Proposal.
ϭϯͿ ^ƵƉƉůŝĞƌZĞƉƌĞƐĞŶƚĂƟŽŶƐ͗
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i) ŽŵƉůŝĂŶĐĞ͘ Supplier represents and warrants it will provide all Included ^ŽůƵƟŽŶƐ ƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚŝŶĨƵůůĐŽŵƉůŝĂŶĐĞǁŝƚŚĂƉƉůŝĐĂďůĞĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ĂŶĚůŽĐĂůůĂǁƐĂŶĚ ƌĞŐƵůĂƟŽŶƐ͘
ii) >ŝĐĞŶƐĞƐ͘ ƐĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶĂǀĂůŝĚƐƚĂƚƵƐŽŶĂůůƌĞƋƵŝƌĞĚĨĞĚĞƌĂů͕ƐƚĂƚĞ͕ ĂŶĚůŽĐĂůůŝĐĞŶƐĞƐ͕ďŽŶĚƐ͕ĂŶĚƉĞƌŵŝƚƐƌĞƋƵŝƌĞĚĨŽƌƚŚĞŽƉĞƌĂƟŽŶŽĨ^ƵƉƉůŝĞƌ͛ƐďƵƐŝŶĞƐƐǁŝƚŚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJƌĞƋƵĞƐƚĂůůƌĞůĞǀĂŶƚĚŽĐƵŵĞŶƚĂƟŽŶĚŝƌĞĐƚůLJĨƌŽŵ Supplier.
iii) ^ƵƉƉůŝĞƌtĂƌƌĂŶƚƐ͘ Supplier warrants that all Included ^ŽůƵƟŽŶƐĨƵƌŶŝƐŚĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂƌĞĨƌĞĞĨƌŽŵůŝĞŶƐĂŶĚĞŶĐƵŵďƌĂŶĐĞƐ͕ĂŶĚĂƌĞĨƌĞĞĨƌŽŵĚĞĨĞĐƚƐŝŶĚĞƐŝŐŶ͕ŵĂƚĞƌŝĂůƐ͕ ĂŶĚǁŽƌŬŵĂŶƐŚŝƉ͘/ŶĂĚĚŝƟŽŶ͕^ƵƉƉůŝĞƌǁĂƌƌĂŶƚƐƚŚĞ^ŽůƵƟŽŶƐĂƌĞƐƵŝƚĂďůĞĨŽƌĂŶĚǁŝůůƉĞƌĨŽƌŵ in accordance with the ordinary uƐĞĨŽƌǁŚŝĐŚƚŚĞLJĂƌĞŝŶƚĞŶĚĞĚ͘
14) ĂŶŬƌƵƉƚĐLJEŽƟĐĞƐ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐŝƚŝƐŶŽƚĐƵƌƌĞŶƚůLJŝŶĂďĂŶŬƌƵƉƚĐLJƉƌŽĐĞĞĚŝŶŐ͘ Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years ǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞŶŽƟĐĞŝŶǁƌŝƟŶŐƚŽ^ŽƵƌĐĞǁĞůůŝĨŝƚĞŶƚĞƌƐĂďĂŶŬƌƵƉƚĐLJ ƉƌŽĐĞĞĚŝŶŐĂƚĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
15) ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘ ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞ ƉƌĞƐĞŶƚůLJĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůLJĞdžĐůƵĚĞĚ ĨƌŽŵƉƌŽŐƌĂŵƐŽƉĞƌĂƚĞĚďLJƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͕ƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞnt, or any WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐĂŶĚǁĂƌƌĂŶƚƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐŚĂǀĞďĞĞŶ ĐŽŶǀŝĐƚĞĚŽĨĂĐƌŝŵŝŶĂůŽīĞŶƐĞƌĞůĂƚĞĚƚŽƚŚĞƐƵďũĞĐƚŵĂƩĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ warrants that it will pƌŽǀŝĚĞŝŵŵĞĚŝĂƚĞǁƌŝƩĞŶŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚŝƐĐĞƌƟĮĐĂƟŽŶĐŚĂŶŐĞƐĂƚ ĂŶLJƟŵĞĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
16) WƌŽǀŝƐŝŽŶƐĨŽƌŶŽŶ-hŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĞŶƟƚLJƉƌŽĐƵƌĞŵĞŶƚƐƵŶĚĞƌhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĂǁĂƌĚƐ ŽƌŽƚŚĞƌĂǁĂƌĚƐ;ƉƉĞŶĚŝdžII ƚŽϮ͘&͘ZΑϮϬϬͿ͘ WĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚĂƚƵƐĞhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂů
ŐƌĂŶƚŽƌŽƚŚĞƌĨĞĚĞƌĂůĨƵŶĚŝŶŐƚŽƉƵƌĐŚĂƐĞƐŽůƵƟŽŶƐĨƌŽŵƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞƐƵďũĞĐƚƚŽ ĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐŝŶĐůƵĚŝŶŐƚŚĞƉƌŽĐƵƌĞŵĞŶƚƐƚĂŶĚĂƌĚƐŽĨƚŚĞhŶŝĨŽƌŵĚŵŝŶŝƐƚƌĂƟǀĞ ZĞƋƵŝƌĞŵĞŶƚƐ͕ŽƐƚWƌŝŶĐŝƉůĞƐĂŶĚƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐĨŽƌ&ĞĚĞƌĂůǁĂƌĚƐ͕Ϯ͘&͘Z͘ΑϮϬϬ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐŵĂLJŚĂǀĞĂĚĚŝƟŽŶĂůƌĞƋƵŝƌĞŵĞŶƚƐďĂƐĞĚŽŶƐƉĞĐŝĮĐĨƵŶĚŝŶŐƐŽƵƌĐĞƚĞƌŵƐŽƌ ĐŽŶĚŝƟŽŶƐ͘tŝƚŚŝŶƚŚŝƐ^ĞĐƟŽŶ͕ĂůůƌĞĨĞƌĞŶĐĞƐƚŽ͞ĨĞĚĞƌĂů͟ƐŚŽƵůĚďĞŝŶƚĞƌƉƌĞƚĞĚƚŽŵĞĂŶƚŚĞhŶŝƚĞĚ ^ƚĂƚĞƐĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚ͘dŚĞĨŽůůŽǁŝŶŐůŝƐƚĂƉƉůŝĞƐǁŚĞŶĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJĂĐĐĞƐƐĞƐ^ƵƉƉůŝĞƌ͛Ɛ
Included ^ŽůƵƟŽŶƐǁŝƚŚhŶŝƚĞĚ^ƚĂƚĞƐĨĞĚĞƌĂůĨƵŶĚƐ͘
i)
Yh>
DW>KzD
EdKWWKZdhE/dz ͘
džĐĞƉƚĂƐŽƚŚĞƌǁŝƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘Α
60, all agreements ƚŚĂƚŵĞĞƚƚŚĞĚĞĮŶŝƟŽŶŽĨ͞ĨĞĚĞƌĂůůLJĂƐƐŝƐƚĞĚĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚ͟ŝŶϰϭ ͘&͘Z͘ΑϲϬ
-ϭ͘ϯŵƵƐƚŝŶĐůƵĚĞƚŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚLJĐůĂƵƐĞƉƌŽǀŝĚĞĚƵŶĚĞƌϰϭ͘&͘Z͘ΑϲϬ-1.4(b), in ĂĐĐŽƌĚĂŶĐĞǁŝƚŚ
džĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲ͕͞
ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͟;ϯϬ&ZϭϮϯϭϵ͕ϭϮϵϯϱ͕
ϯ͘&͘Z͘Α͕ϭϵϲϰ-ϭϵϲϱŽŵƉ͕͘Ɖ͘ϯϯϵͿ͕ĂƐĂŵĞŶĚĞĚďLJ
džĞĐƵƟǀĞKƌĚĞƌϭϭϯϳϱ͕͞ŵĞŶĚŝŶŐ
džĞĐƵƟǀĞKƌĚĞƌϭϭϮϰϲZĞůĂƟŶŐƚŽ
ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͕͟ ĂŶĚŝŵƉůĞŵĞŶƟŶŐ
ƌĞŐƵůĂƟŽŶƐĂƚϰϭ͘&͘Z͘ΑϲϬ͕͞KĸĐĞŽĨ&ĞĚĞƌĂůŽŶƚƌĂĐƚŽŵƉůŝĂŶĐĞWƌŽŐƌĂŵƐ͕ ƋƵĂů
ŵƉůŽLJŵĞŶƚKƉƉŽƌƚƵŶŝƚLJ͕ĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ ͘͟dŚĞĞƋƵĂůŽƉƉŽƌƚƵŶŝƚLJĐůĂƵƐĞŝƐŝŶĐŽƌƉŽƌĂƚĞĚ ŚĞƌĞŝŶďLJƌĞĨĞƌĞŶĐĞ͘
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022626-VTL
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ii) DAVIS-KEd͕^D
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;ϰϬh͘^͘͘Αϯϭϰϭ-ϯϭϰϴͿ͘ tŚĞŶƌĞƋƵŝƌĞĚďLJĨĞĚĞƌĂů
ƉƌŽŐƌĂŵůĞŐŝƐůĂƟŽŶ͕ĂůůƉƌŝŵĞĐŽŶƐƚƌƵĐƟŽŶĐŽŶƚƌĂĐƚƐŝŶĞdžĐĞƐƐŽĨΨϮ͕ϬϬϬĂǁĂƌĚĞĚďLJŶŽŶ-ĨĞĚĞƌĂů ĞŶƟƟĞƐŵƵƐƚŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞĂǀŝƐ-ĂĐŽŶĐƚ;ϰϬh͘^͘͘Αϯϭϰϭ- ϯϭϰϰ͕ĂŶĚϯϭϰϲ-ϯϭϰϴͿĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌƌĞŐƵůĂƟŽŶƐ;Ϯϵ͘&͘Z͘Αϱ͕ ͞>ĂďŽƌ^ƚĂŶĚĂƌĚƐWƌŽǀŝƐŝŽŶƐƉƉůŝĐĂďůĞƚŽŽŶƚƌĂĐƚƐŽǀĞƌŝŶŐ&ĞĚĞƌĂůůLJ&ŝŶĂŶĐĞĚĂŶĚƐƐŝƐƚĞĚ ŽŶƐƚƌƵĐƟŽŶ͟Ϳ͘/ŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞƐƚĂƚƵƚĞ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ďĞƌĞƋƵŝƌĞĚƚŽƉĂLJǁĂŐĞƐƚŽ ůĂďŽƌĞƌƐĂŶĚŵĞĐŚĂŶŝĐƐĂƚĂƌĂƚĞŶŽƚůĞƐƐƚŚĂŶƚŚĞƉƌĞǀĂŝůŝŶŐǁĂŐĞƐƐƉĞĐŝĮĞĚŝŶĂǁĂŐĞ ĚĞƚĞƌŵŝŶĂƟŽŶŵĂĚĞďLJƚŚĞ^ĞĐƌĞƚĂƌLJŽĨ>ĂďŽƌ ͘/ŶĂĚĚŝƟŽŶ͕ĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚďĞƌĞƋƵŝƌĞĚƚŽƉĂLJ wages not less than once a week. The non-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƉůĂĐĞĂĐŽƉLJŽĨƚŚĞĐƵƌƌĞŶƚ ƉƌĞǀĂŝůŝŶŐǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶŝƐƐƵĞĚďLJƚŚĞĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌŝŶĞĂĐŚƐŽůŝĐŝƚĂƟŽŶ͘dŚĞ ĚĞĐŝƐŝŽŶƚŽĂǁĂƌĚĂĐŽŶƚƌĂĐƚŽƌƐƵďĐŽŶƚƌĂĐƚŵƵƐƚďĞĐŽŶĚŝƟŽŶĞĚƵƉŽŶƚŚĞĂĐĐĞƉƚĂŶĐĞŽĨƚŚĞ ǁĂŐĞĚĞƚĞƌŵŝŶĂƟŽŶ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůůƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽ ƚŚĞĨĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐLJ͘dŚĞĐŽŶƚƌĂĐƚƐŵƵƐƚĂůƐŽŝŶĐůƵĚĞĂƉƌŽǀŝƐŝŽŶĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŽƉĞůĂŶĚ͞ŶƟ-<ŝĐŬďĂĐŬ͟Đƚ;ϰϬh͘^͘͘ΑϯϭϰϱͿ͕ĂƐƐƵƉƉůĞŵĞŶƚĞĚďLJĞƉĂƌƚŵĞŶƚŽĨ>ĂďŽƌ regulaƟŽŶƐ;Ϯϵ͘&͘Z͘Αϯ͕͞ŽŶƚƌĂĐƚŽƌƐĂŶĚ^ƵďĐŽŶƚƌĂĐƚŽƌƐŽŶWƵďůŝĐƵŝůĚŝŶŐŽƌWƵďůŝĐtŽƌŬ &ŝŶĂŶĐĞĚŝŶtŚŽůĞŽƌŝŶWĂƌƚďLJ>ŽĂŶƐŽƌ'ƌĂŶƚƐĨƌŽŵƚŚĞhŶŝƚĞĚ^ƚĂƚĞƐ͟Ϳ͘dŚĞĐƚƉƌŽǀŝĚĞƐƚŚĂƚ ĞĂĐŚĐŽŶƚƌĂĐƚŽƌŽƌƐƵďƌĞĐŝƉŝĞŶƚŵƵƐƚďĞƉƌŽŚŝďŝƚĞĚĨƌŽŵŝŶĚƵĐŝŶŐ͕ďLJĂŶLJ means, any person ĞŵƉůŽLJĞĚŝŶƚŚĞĐŽŶƐƚƌƵĐƟŽŶ͕ĐŽŵƉůĞƟŽŶ͕ŽƌƌĞƉĂŝƌŽĨƉƵďůŝĐǁŽƌŬ͕ƚŽŐŝǀĞƵƉĂŶLJƉĂƌƚŽĨƚŚĞ ĐŽŵƉĞŶƐĂƟŽŶƚŽǁŚŝĐŚŚĞŽƌƐŚĞŝƐŽƚŚĞƌǁŝƐĞĞŶƟƚůĞĚ͘dŚĞŶŽŶ-ĨĞĚĞƌĂůĞŶƟƚLJŵƵƐƚƌĞƉŽƌƚĂůů ƐƵƐƉĞĐƚĞĚŽƌƌĞƉŽƌƚĞĚǀŝŽůĂƟŽŶƐƚŽƚŚĞĨĞĚĞƌĂůawarding agency. Supplier must comply with all ĂƉƉůŝĐĂďůĞĂǀŝƐ-Bacon Act provisions.
iii) KEdZdtKZ<,KhZ^E^&
dz^dEZ^d;ϰϬh͘^͘͘ΑϯϳϬϭ-ϯϳϬϴͿ͘
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022626-VTL
v052824 5
ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨĂŶĂǁĂƌĚĨŽƌĂůůŐƌĞĞŵĞŶƚƐďLJ^ŽƵƌĐĞǁĞůůƌĞƐƵůƟŶŐĨƌŽŵƚŚŝƐ ƉƌŽĐƵƌĞŵĞŶƚƉƌŽĐĞƐƐ͕^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
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Z>td
ZWK>>hd/KE
KEdZK>d;ϯϯh͘^͘͘ΑϭϮϱϭ-ϭϯϴϳͿ͘ ŽŶƚƌĂĐƚƐĂŶĚƐƵďŐƌĂŶƚƐŽĨĂŵŽƵŶƚƐŝŶĞdžĐĞƐƐŽĨ ΨϭϱϬ͕ϬϬϬƌĞƋƵŝƌĞƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚƚŽĂŐƌĞĞƚŽĐŽŵƉůLJǁŝƚŚĂůůĂƉƉůŝĐĂďůĞƐƚĂŶĚĂƌĚƐ͕ŽƌĚĞƌƐ ŽƌƌĞŐƵůĂƟŽŶƐŝƐƐƵĞĚƉƵƌƐƵĂŶƚƚŽƚŚĞůĞĂŶŝƌĐƚ;ϰϮh͘^͘͘ΑϳϰϬϭ- ϳϲϳϭƋͿĂŶĚƚŚĞ&ĞĚĞƌĂů tĂƚĞƌWŽůůƵƟŽŶŽŶƚƌŽůĐƚĂƐĂŵĞŶĚĞĚ;ϯϯh͘^͘͘ΑϭϮϱϭ- ϭϯϴϳͿ͘sŝŽůĂƟŽŶƐŵƵƐƚďĞƌĞƉŽƌƚĞĚƚŽ ƚŚĞ&ĞĚĞƌĂůĂǁĂƌĚŝŶŐĂŐĞŶĐLJĂŶĚƚŚĞZĞŐŝŽŶĂůKĸĐĞŽĨƚŚĞ ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐLJ
;
WͿ͘^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐĂƐƌĞĨĞƌĞŶĐĞĚĂďŽǀĞ͘
vi)
ZD
EdE^h^W
E^/KE;
y
hd/s
KZ
Z^ϭϮϱϰϵEϭϮϲϴϵͿ͘ A contract
ĂǁĂƌĚ;ƐĞĞϮ͘&͘Z͘ΑϭϴϬ͘ϮϮϬͿŵƵƐƚŶŽƚďĞŵĂĚĞƚŽƉĂƌƟĞƐůŝƐƚĞĚŽŶƚŚĞŐŽǀĞƌŶŵĞŶƚǁŝĚĞ ĞdžĐůƵƐŝŽŶƐŝŶƚŚĞ^LJƐƚĞŵĨŽƌǁĂƌĚDĂŶĂŐĞŵĞŶƚ;^DͿ͕ŝŶĂĐĐŽƌĚĂŶĐĞǁŝƚŚƚŚĞKDŐƵŝĚĞůŝŶĞƐ ĂƚϮ͘&͘Z͘ΑϭϴϬƚŚĂƚŝŵƉůĞŵĞŶƚ
džĞĐƵƟǀĞKƌĚĞƌƐϭϮϱϰϵ;ϯ͘&͘Z͘ΑϭϵϴϲŽŵƉ͕͘Ɖ͘ϭϴϵͿĂŶĚ ϭϮϲϴϵ;ϯ͘&͘Z͘ΑϭϵϴϵŽŵƉ͕͘Ɖ͘ϮϯϱͿ͕͞ĞďĂƌŵĞŶƚĂŶĚ^ƵƐƉĞŶƐŝŽŶ͘͟^D džĐůƵƐŝŽŶƐĐŽŶƚĂŝŶƐ
ƚŚĞŶĂŵĞƐŽĨƉĂƌƟĞƐĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ŽƌŽƚŚĞƌǁŝƐĞĞdžĐůƵĚĞĚďLJĂŐĞŶĐŝĞƐ͕ĂƐǁĞůůĂƐƉĂƌƟĞƐ declared ineligible under statutory or reŐƵůĂƚŽƌLJĂƵƚŚŽƌŝƚLJŽƚŚĞƌƚŚĂŶ džĞĐƵƟǀĞKƌĚĞƌϭϮϱϰϵ͘
^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŶĞŝƚŚĞƌŝƚŶŽƌŝƚƐƉƌŝŶĐŝƉĂůƐĂƌĞƉƌĞƐĞŶƚůLJĚĞďĂƌƌĞĚ͕ƐƵƐƉĞŶĚĞĚ͕ƉƌŽƉŽƐĞĚ ĨŽƌĚĞďĂƌŵĞŶƚ͕ĚĞĐůĂƌĞĚŝŶĞůŝŐŝďůĞ͕ŽƌǀŽůƵŶƚĂƌŝůLJĞdžĐůƵĚĞĚĨƌŽŵƉĂƌƟĐŝƉĂƟŽŶďLJĂŶLJĨĞĚĞƌĂů department or agency.
vii) BYRD ANTI->Kz/E'D
ED
Ed͕^D
E
;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘ Suppliers must
ĮůĞĂŶLJƌĞƋƵŝƌĞĚĐĞƌƟĮĐĂƟŽŶƐ͘^ƵƉƉůŝĞƌƐŵƵƐƚŶŽƚŚĂǀĞƵƐĞĚĨĞĚĞƌĂůĂƉƉƌŽƉƌŝĂƚĞĚĨƵŶĚƐƚŽƉĂLJ ĂŶLJƉĞƌƐŽŶŽƌŽƌŐĂŶŝnjĂƟŽŶĨŽƌŝŶŇƵĞŶĐŝŶŐŽƌĂƩĞŵƉƟŶŐƚŽŝŶŇƵĞŶĐĞĂŶŽĸĐĞƌŽƌĞŵƉůŽLJĞĞŽĨ ĂŶLJĂŐĞŶĐLJ͕ĂŵĞŵďĞƌŽĨŽŶŐƌĞƐƐ͕ŽĸĐĞƌŽƌĞŵƉůŽLJĞĞŽĨŽŶŐƌĞƐƐ͕ŽƌĂŶĞŵƉůŽLJĞĞŽĨĂ ŵĞŵďĞƌŽĨŽŶŐƌĞƐƐŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶLJĨĞĚĞƌĂůĐŽŶƚƌĂĐƚ͕ŐƌĂŶƚ͕ŽƌĂŶLJŽƚŚĞƌ ĂǁĂƌĚĐŽǀĞƌĞĚďLJϯϭh͘^͘͘ΑϭϯϱϮ͘^ƵƉƉůŝĞƌƐŵƵƐƚĚŝƐĐůŽƐĞĂŶLJůŽďbying with non-ĨĞĚĞƌĂůĨƵŶĚƐ ƚŚĂƚƚĂŬĞƐƉůĂĐĞŝŶĐŽŶŶĞĐƟŽŶǁŝƚŚŽďƚĂŝŶŝŶŐĂŶLJĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵĐŚĚŝƐĐůŽƐƵƌĞƐĂƌĞĨŽƌǁĂƌĚĞĚ ĨƌŽŵƟĞƌƚŽƟĞƌƵƉƚŽƚŚĞŶŽŶ-ĨĞĚĞƌĂůĂǁĂƌĚ͘^ƵƉƉůŝĞƌƐŵƵƐƚĮůĞĂůůĐĞƌƟĮĐĂƟŽŶƐĂŶĚĚŝƐĐůŽƐƵƌĞƐ ƌĞƋƵŝƌĞĚďLJ͕ĂŶĚŽƚŚĞƌǁŝƐĞĐŽŵƉůLJǁŝƚŚ͕ƚŚĞLJƌĚŶƟ->ŽďďLJŝŶŐŵĞŶĚŵĞŶƚ;ϯϭh͘^͘͘ΑϭϯϱϮͿ͘
viii) Z
KZZ
d
Ed/KEZ
Yh/Z
D
Ed^͘To the extent applicable, Supplier must comply
ǁŝƚŚƚŚĞƌĞĐŽƌĚƌĞƚĞŶƟŽŶƌĞƋƵŝƌĞŵĞŶƚƐĚĞƚĂŝůĞĚŝŶϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯ͘dŚĞ^ƵƉƉůŝĞƌĨƵƌƚŚĞƌ ĐĞƌƟĮĞƐƚŚĂƚŝƚǁŝůůƌĞƚĂŝŶĂůůƌĞĐŽƌĚƐĂƐƌĞƋƵŝƌĞĚďLJϮ͘&͘Z͘ΑϮϬϬ͘ϯϯϯĨŽƌĂƉĞƌŝŽĚŽĨϯLJĞĂƌƐĂŌĞƌ grantees or ƐƵďŐƌĂŶƚĞĞƐƐƵďŵŝƚĮŶĂůĞdžƉĞŶĚŝƚƵƌĞƌĞƉŽƌƚƐŽƌƋƵĂƌƚĞƌůLJŽƌĂŶŶƵĂůĮŶĂŶĐŝĂů ƌĞƉŽƌƚƐ͕ĂƐĂƉƉůŝĐĂďůĞ͕ĂŶĚĂůůŽƚŚĞƌƉĞŶĚŝŶŐŵĂƩĞƌƐĂƌĞĐůŽƐĞĚ͘
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, ^ƵƉƉůŝĞƌŵƵƐƚĐŽŵƉůLJǁŝƚŚƚŚĞŵĂŶĚĂƚŽƌLJƐƚĂŶĚĂƌĚƐĂŶĚƉŽůŝĐŝĞƐƌĞůĂƟŶŐƚŽĞŶĞƌŐLJĞĸĐŝĞŶĐLJ ǁŚŝĐŚĂƌĞĐŽŶƚĂŝŶĞĚŝŶƚŚĞƐƚĂƚĞĞŶĞƌŐLJĐŽŶƐĞƌǀĂƟŽŶƉůĂŶŝƐƐƵĞĚŝŶĐŽŵƉůŝĂŶĐĞǁŝƚŚƚŚĞ ŶĞƌŐLJ
WŽůŝĐLJĂŶĚŽŶƐĞƌǀĂƟŽŶĐƚ͘
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must ĐŽŵƉůLJǁŝƚŚĂůůĂƉƉůŝĐĂďůĞƉƌŽǀŝƐŝŽŶƐŽĨƚŚĞƵLJŵĞƌŝĐĂŶĐƚ͘WƵƌĐŚĂƐĞƐŵĂĚĞŝŶĂĐĐŽƌĚĂŶĐĞ ǁŝƚŚƚŚĞƵLJŵĞƌŝĐĂŶĐƚŵƵƐƚĨŽůůŽǁƚŚĞĂƉƉůŝĐĂďůĞƉƌŽĐƵƌĞŵĞŶƚƌƵůĞƐĐĂůůŝŶŐĨŽƌĨƌĞĞĂŶĚ ŽƉĞŶĐŽŵƉĞƟƟŽŶ͘
!
"
022626-VTL
v052824 6
xi)
^^dKZ
KZ^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϯϲͿ͘ ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŚĂƚĚƵůLJĂƵƚŚŽƌŝnjĞĚ ƌĞƉƌĞƐĞŶƚĂƟǀĞƐŽĨĂĨĞĚĞƌĂůĂŐĞŶĐLJŵƵƐƚŚĂǀĞĂĐĐĞƐƐƚŽĂŶLJŬƐ͕ĚŽĐƵŵĞŶƚƐ͕ƉĂƉĞƌƐĂŶĚ ƌĞĐŽƌĚƐŽĨ^ƵƉƉůŝĞƌƚŚĂƚĂƌĞĚŝƌĞĐƚůLJƉĞƌƟŶĞŶƚƚŽ^ƵƉƉůŝĞƌ͛ƐĚŝƐĐŚĂƌŐĞŽĨŝƚƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂŬŝŶŐĂƵĚŝƚƐ͕ĞdžĂŵŝŶĂƟŽŶƐ͕ĞdžĐĞƌƉƚƐ͕ĂŶĚƚƌĂŶƐĐƌŝƉƟŽŶƐ͘dŚĞ ƌŝŐŚƚĂůƐŽŝŶĐůƵĚĞƐƟŵĞůLJĂŶĚƌĞĂƐŽŶĂďůĞĂĐĐĞƐƐƚŽ^ƵƉƉůŝĞƌ͛ƐƉĞƌƐŽŶŶĞůĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨ ŝŶƚĞƌǀŝĞǁĂŶĚĚŝƐĐƵƐƐŝŽŶƌĞůĂƟŶŐƚŽƐƵĐŚĚŽĐƵŵĞŶƚƐ͘
xii) WZKhZ
D
EdK&Z
Ks
Z
Dd
Z/>^;Ϯ͘&͘Z͘ΑϮϬϬ͘ϯϮϮͿ͘A non-ĨĞĚĞƌĂůĞŶƟƚLJ
ƚŚĂƚŝƐĂƐƚĂƚĞĂŐĞŶĐLJŽƌĂŐĞŶĐLJŽĨĂƉŽůŝƟĐĂůƐƵďĚŝǀŝƐŝŽŶŽĨĂƐƚĂƚĞĂŶĚŝƚƐĐŽŶƚƌĂĐƚŽƌƐŵƵƐƚ ĐŽŵƉůLJǁŝƚŚ^ĞĐƟŽŶϲϬϬϮŽĨƚŚĞ^ŽůŝĚtĂƐƚĞŝƐƉŽƐĂůĐƚ͕ĂƐĂŵĞŶĚĞĚďLJƚŚĞZĞƐŽƵƌĐĞ ŽŶƐĞƌǀĂƟŽŶĂŶĚZĞĐŽǀĞƌLJĐƚ͘dŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨ^ĞĐƟŽŶϲϬϬϮŝŶĐůƵĚĞƉƌŽĐƵƌŝŶŐŽŶůLJŝƚĞŵƐ ĚĞƐŝŐŶĂƚĞĚŝŶŐƵŝĚĞůŝŶĞƐŽĨƚŚĞ
ŶǀŝƌŽŶŵĞŶƚĂůWƌŽƚĞĐƟŽŶŐĞŶĐLJ;
WͿĂƚϰϬ͘&͘Z͘ΑϮϰϳƚŚĂƚ
ĐŽŶƚĂŝŶƚŚĞŚŝŐŚĞƐƚƉĞƌĐĞŶƚĂŐĞŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐƉƌĂĐƟĐĂďůĞ͕ consistent with maintaining a ƐĂƟƐĨĂĐƚŽƌLJůĞǀĞůŽĨĐŽŵƉĞƟƟŽŶ͕ǁŚĞƌĞƚŚĞƉƵƌĐŚĂƐĞƉƌŝĐĞŽĨƚŚĞŝƚĞŵĞdžĐĞĞĚƐΨϭϬ͕ϬϬϬŽƌƚŚĞ ǀĂůƵĞŽĨƚŚĞƋƵĂŶƟƚLJĂĐƋƵŝƌĞĚĚƵƌŝŶŐƚŚĞƉƌĞĐĞĚŝŶŐĮƐĐĂůLJĞĂƌĞdžĐĞĞĚĞĚΨϭϬ͕ϬϬϬ͖ƉƌŽĐƵƌŝŶŐ solid waste management services in a mĂŶŶĞƌƚŚĂƚŵĂdžŝŵŝnjĞƐĞŶĞƌŐLJĂŶĚƌĞƐŽƵƌĐĞƌĞĐŽǀĞƌLJ͖ ĂŶĚĞƐƚĂďůŝƐŚŝŶŐĂŶĂĸƌŵĂƟǀĞƉƌŽĐƵƌĞŵĞŶƚƉƌŽŐƌĂŵĨŽƌƉƌŽĐƵƌĞŵĞŶƚŽĨƌĞĐŽǀĞƌĞĚŵĂƚĞƌŝĂůƐ ŝĚĞŶƟĮĞĚŝŶƚŚĞ
WŐƵŝĚĞůŝŶĞƐ͘
xiii) &
Z>^
>;^Ϳ͕>K'K^͕E&>'^͘ The Supplier cannot use the seal(s), logos, crests, ŽƌƌĞƉƌŽĚƵĐƟŽŶƐŽĨŇĂŐƐŽƌůŝŬĞŶĞƐƐĞƐŽĨ&ĞĚĞƌĂůĂŐĞŶĐLJŽĸĐŝĂůƐǁŝƚŚŽƵƚƐƉĞĐŝĮĐƉƌĞ-approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT. dŚĞh͘^͘ĨĞĚĞƌĂůŐŽǀĞƌŶŵĞŶƚŝƐŶŽƚĂƉĂƌƚLJ ƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJƉƵƌĐŚĂƐĞďLJĂWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚŝƐŶŽƚƐƵďũĞĐƚƚŽĂŶLJŽďůŝŐĂƟŽŶƐ
ŽƌůŝĂďŝůŝƟĞƐƚŽƚŚĞWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͕^ƵƉƉůŝĞƌ͕ŽƌĂŶLJŽƚŚĞƌƉĂƌƚLJƉĞƌƚĂŝŶŝŶŐƚŽĂŶLJŵĂƩĞƌ ƌĞƐƵůƟŶŐĨƌŽŵƚŚĞŐƌĞĞŵĞŶƚŽƌĂŶLJƉƵƌĐŚĂƐĞďLJĂŶĂƵƚŚŽƌŝnjĞĚƵƐĞƌ ͘
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The ŽŶƚƌĂĐƚŽƌĂĐŬŶŽǁůĞĚŐĞƐƚŚĂƚϯϭh͘^͘͘Αϯϴ;ĚŵŝŶŝƐƚƌĂƟǀĞZĞŵĞĚŝĞƐĨŽƌ&ĂůƐĞůĂŝŵƐĂŶĚ ^ƚĂƚĞŵĞŶƚƐͿĂƉƉůŝĞƐƚŽƚŚĞ^ƵƉƉůŝĞƌ͛ƐĂĐƟŽŶƐƉĞƌƚĂŝŶŝŶŐƚŽƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJƉƵƌĐŚĂƐĞďLJĂ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘
xvi) FEDERAL DEBT. dŚĞ^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚŝƚŝƐŶŽŶ-ĚĞůŝŶƋƵĞŶƚŝŶŝƚƐƌĞƉĂLJŵĞŶƚŽĨĂŶLJ ĨĞĚĞƌĂůĚĞďƚ͘
džĂŵƉůĞƐŽĨƌĞůĞǀĂŶƚĚĞďƚŝŶĐůƵĚĞĚĞůŝŶƋƵĞŶƚƉĂLJƌŽůůĂŶĚŽƚŚĞƌƚĂdžĞƐ͕ĂƵĚŝƚ ĚŝƐĂůůŽǁĂŶĐĞ͕ĂŶĚďĞŶĞĮƚŽǀĞƌƉĂLJŵĞŶƚƐ͘
xvii) CONFLICTS OF INTEREST. dŚĞ^ƵƉƉůŝĞƌŵƵƐƚŶŽƟĨLJƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^ĞƌǀŝĐĞƐ͕ ^ŽƵƌĐĞǁĞůů͕ĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƐƐŽŽŶĂƐƉŽƐƐŝďůĞŝĨƚŚŝƐŐƌĞĞŵĞŶƚŽƌĂŶLJĂƐƉĞĐƚƌĞůĂƚĞĚ ƚŽƚŚĞĂŶƟĐŝƉĂƚĞĚǁŽƌŬƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚƌĂŝƐĞƐĂŶĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŽĨŝŶƚĞƌĞƐƚ(as ĚĞƐĐƌŝďĞĚŝŶϮ͘&͘Z͘WĂƌƚϮϬϬͿ͘dŚĞ^ƵƉƉůŝĞƌŵƵƐƚĞdžƉůĂŝŶƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚŝŶ ǁƌŝƟŶŐŝŶƐƵĸĐŝĞŶƚĚĞƚĂŝůƐŽƚŚĂƚƚŚĞh͘^͘KĸĐĞŽĨ'ĞŶĞƌĂů^Ğƌǀ ŝĐĞƐ͕^ŽƵƌĐĞǁĞůů͕ĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂƌĞĂďůĞƚŽĂƐƐĞƐƐƚŚĞĂĐƚƵĂůŽƌƉŽƚĞŶƟĂůĐŽŶŇŝĐƚ͖ĂŶĚƉƌŽǀŝĚĞĂŶLJĂĚĚŝƟŽŶĂů ŝŶĨŽƌŵĂƟŽŶĂƐŶĞĐĞƐƐĂƌLJŽƌƌĞƋƵĞƐƚĞĚ͘
xviii) h͘^͘
y
hd/s
KZ
ZϭϯϮϮϰ͘ The Supplier, and its subcontractors, must comply with h͘^͘
džĞĐƵƟǀĞKƌĚĞƌϭϯϮϮϰĂŶĚh͘^͘>ĂǁƐƚŚĂƚƉƌŽŚŝďŝƚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚĂŶĚƉƌŽǀŝƐŝŽŶŽĨ ƌĞƐŽƵƌĐĞƐĂŶĚƐƵƉƉŽƌƚƚŽŝŶĚŝǀŝĚƵĂůƐĂŶĚŽƌŐĂŶŝnjĂƟŽŶƐĂƐƐŽĐŝĂƚĞĚǁŝƚŚƚĞƌƌŽƌŝƐŵ͘
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xix) WZK,//d/KEKE
Zd/Ed
>
KDDhE/d/KE^Es/
K^hZs
/>>E
^
Zs/
^KZ
Yh/WD
Ed͘ dŽƚŚĞĞdžƚĞŶƚĂƉƉůŝĐĂďůĞ͕^ƵƉƉůŝĞƌĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨ ƚŚŝƐŐƌĞĞŵĞŶƚŝƚǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘Ϯϭϲ͘
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier ĐĞƌƟĮĞƐƚŚĂƚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌǁŝůůĐŽŵƉůLJǁŝƚŚĂƉƉůŝĐĂďůĞ ƌĞƋƵŝƌĞŵĞŶƚƐŽĨϮ͘&͘Z͘ΑϮϬϬ͘ϯϮϮ͘
ƌƟĐůĞϮ͗
^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϮƌĞůĂƚĞƐƉĞĐŝĮĐĂůůLJƚŽ^ŽƵƌĐĞǁĞůůĂŶĚŝƚƐĂĚŵŝŶŝƐƚƌĂƟŽŶŽĨƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚ^ƵƉƉůŝĞƌĂŶĚ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƚŚĞƌĞƵŶĚĞƌ ͘
1) ƵƚŚŽƌŝnjĞĚ^ĞůůĞƌƐ͘^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂĐƵƌƌĞŶƚŵĞĂŶƐƚŽǀĂůŝĚĂƚĞŽƌĂƵƚŚĞŶƟĐĂƚĞ ^ƵƉƉůŝĞƌ͛ƐĂƵƚŚŽƌŝnjĞĚĚĞĂůĞƌƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ŽƌƌĞƐĞůůĞƌƐǁŚŝĐŚŵĂLJĐŽŵƉůĞƚĞƚƌĂŶƐĂĐƟŽŶƐŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůůŵĂLJƌĞƋƵĞƐƚƵƉĚĂƚĞĚŝŶĨŽƌŵĂƟŽŶŝŶŝƚƐ ĚŝƐĐƌĞƟŽŶ͕ĂŶĚ^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽƉƌŽǀŝĚĞƌĞƋƵĞƐƚĞĚŝŶĨŽƌŵĂƟŽŶǁŝƚŚŝŶĂƌĞĂƐŽŶĂďůĞƟŵĞ͘
2) WƌŽĚƵĐƚĂŶĚWƌŝĐĞŚĂŶŐĞƐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵĂLJƌĞƋƵĞƐƚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐchanges, ĂĚĚŝƟŽŶƐ͕ŽƌĚĞůĞƟŽŶƐĂƚĂŶLJƟŵĞ͘ůůƌĞƋƵĞƐƚƐŵƵƐƚďĞŵĂĚĞŝŶǁƌŝƟŶŐďLJƐƵďŵŝƫŶŐĂ^ŽƵƌĐĞǁĞůů WƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵƚŽ^ŽƵƌĐĞǁĞůů͘ƚĂŵŝŶŝŵƵŵ͕ƚŚĞƌĞƋƵĞƐƚŵƵƐƚ͗ x /ĚĞŶƟĨLJƚŚĞĂƉƉůŝĐĂďůĞ^ŽƵƌĐĞǁĞůůŐƌĞĞŵĞŶƚŶƵŵďĞƌ͖
x ůĞĂƌůLJƐƉĞĐŝĨLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖
x WƌŽǀŝĚĞƐƵĸĐŝĞŶƚĚĞƚĂŝůƚŽũƵƐƟĨLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͖ x /ŶĚŝǀŝĚƵĂůůLJůŝƐƚĂůů/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐĂīĞĐƚĞĚďLJƚŚĞƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ͕ĂůŽŶŐǁŝƚŚƚŚĞ ƌĞƋƵĞƐƚĞĚĐŚĂŶŐĞ;Ğ͘Ő͕͘ĂĚĚŝƟŽŶ͕ĚĞůĞƟŽŶ͕ƉƌŝĐĞĐŚĂŶŐĞͿ͖ĂŶĚ x /ŶĐůƵĚĞĂĐŽŵƉůĞƚĞƌĞƐƚĂƚĞŵĞŶƚŽĨWƌŝĐŝŶŐ>ŝƐƚǁŝƚŚƚŚĞĞīĞĐƟǀĞĚĂƚĞŽĨƚŚĞŵŽĚŝĮĞĚƉƌŝĐŝŶŐ͕ ŽƌƉƌŽĚƵĐƚĂĚĚŝƟŽŶŽƌĚĞůĞƟŽŶ͘dŚĞŶĞǁƉƌŝĐŝŶŐƌĞƐƚĂƚĞŵĞŶƚŵƵƐƚŝŶĐůƵĚĞĂůů/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐŽīĞƌĞĚ͕ĞǀĞŶĨŽƌƚŚŽƐĞŝƚĞŵƐǁŚĞƌĞƉƌŝĐŝŶŐƌĞŵĂŝŶƐƵŶĐŚĂŶŐĞĚ͘
ĨƵůůLJĞdžĞĐƵƚĞĚ^ŽƵƌĐĞǁĞůůWƌŝĐĞĂŶĚWƌŽĚƵĐƚŚĂŶŐĞZĞƋƵĞƐƚ&ŽƌŵǁŝůůďĞĐŽŵĞĂŶĂŵĞŶĚŵĞŶƚƚŽ ƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚǁŝůůďĞŝŶĐŽƌƉŽƌĂƚĞĚďLJƌĞĨĞƌĞŶĐĞ͘
ϯͿ ƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞ͘ ^ƵƉƉůŝĞƌǁŝůůĂƐƐŝŐŶĂŶƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞƚŽ^ŽƵƌĐĞǁĞůůĨŽƌƚŚŝƐ ŐƌĞĞŵĞŶƚĂŶĚŵƵƐƚƉƌŽǀŝĚĞƉƌŽŵƉƚŶŽƟĐĞƚŽ^ŽƵƌĐĞǁĞůůŝĨƚŚĂƚƉĞƌƐŽŶŝƐĐŚĂŶŐĞĚ͘dŚĞƵƚŚŽƌŝnjĞĚ ZĞƉƌĞƐĞŶƚĂƟǀĞǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌ͗
x DĂŝŶƚĞŶĂŶĐĞĂŶĚŵĂŶĂŐĞŵĞŶƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͖
x dŝŵĞůLJƌĞƐƉŽŶƐĞƚŽĂůů^ŽƵƌĐĞǁĞůůĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝŶƋƵŝƌŝĞƐ͖ĂŶĚ
x WĂƌƟĐŝƉĂƟŽŶŝŶƌĞǀŝĞǁƐǁŝƚŚ^ŽƵƌĐĞǁĞůů͘
^ŽƵƌĐĞǁĞůůΖƐƵƚŚŽƌŝnjĞĚZĞƉƌĞƐĞŶƚĂƟǀĞŝƐŝƚƐŚŝĞĨWƌŽĐƵƌĞŵĞŶƚ KĸĐĞƌ.
4) WĞƌĨŽƌŵĂŶĐĞZĞǀŝĞǁƐ͘ Supplier will ƉĞƌĨŽƌŵĂŵŝŶŝŵƵŵŽĨŽŶĞƌĞǀŝĞǁǁŝƚŚ^ŽƵƌĐĞǁĞůůƉĞƌ ĂŐƌĞĞŵĞŶƚLJĞĂƌ ͘dŚĞƌĞǀŝĞǁǁŝůůĐŽǀĞƌƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ͕ƉƌŝĐŝŶŐĂŶĚƚĞƌŵƐ͕
ĂĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞƐ͕ƐĂůĞƐĚĂƚĂƌĞƉŽƌƚƐ͕ƉĞƌĨŽƌŵĂŶĐĞŝƐƐƵĞƐ͕ƐƵƉƉůLJ chain issues, customer issues, and ĂŶLJŽƚŚĞƌŶĞĐĞƐƐĂƌLJŝŶĨŽƌŵĂƟŽŶ͘
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5) ^ĂůĞƐZĞƉŽƌƟŶŐZĞƋƵŝƌĞĚ͘ ^ƵƉƉůŝĞƌŝƐƌĞƋƵŝƌĞĚĂƐĂŵĂƚĞƌŝĂůĞůĞŵĞŶƚƚŽƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚƚŽ ƌĞƉŽƌƚĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽ
provide complete and accurate ƌĞƉŽƌƚƐĂƐĚĞĮŶĞĚŚĞƌĞŝŶǁŝůůďĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚŽĨƚŚĞŐƌĞĞŵĞŶƚ ĂŶĚ^ŽƵƌĐĞǁĞůůƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚƚŽƉƵƌƐƵĞĂůůƌĞŵĞĚŝĞƐĂǀĂŝůĂďůĞĂƚůĂǁŝŶĐůƵĚŝŶŐĐĂŶĐĞůůĂƟŽŶŽĨ this Agreement.
6) ZĞƉŽƌƟŶŐZĞƋƵŝƌĞŵĞŶƚƐ͘ ^ƵƉƉůŝĞƌŵƵƐƚƉƌŽǀŝĚĞ^ŽƵƌĐĞǁĞůůĂŶĂĐƟǀŝƚLJƌĞƉŽƌƚŽĨĂůůƚƌĂŶƐĂĐƟŽŶƐ ĐŽŵƉůĞƚĞĚƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͘ZĞƉŽƌƚƐĂƌĞĚƵĞĂƚůĞĂƐƚŽŶĐĞĞĂĐŚĐĂůĞŶĚĂƌƋƵĂƌƚĞƌ;ZĞƉŽƌƟŶŐ WĞƌŝŽĚͿ͘ZĞƉŽƌƚƐŵƵƐƚďĞƌĞĐĞŝǀĞĚŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂLJƐĂŌĞƌƚŚĞĞŶĚŽĨĞĂch calendar ƋƵĂƌƚĞƌ ͘^ƵƉƉůŝĞƌŵĂLJƌĞƉŽƌƚŽŶĂŵŽƌĞĨƌĞƋƵĞŶƚďĂƐŝƐŝŶŝƚƐĚŝƐĐƌĞƟŽŶ͘ZĞƉŽƌƚƐŵƵƐƚďĞƉƌŽǀŝĚĞĚ ƌĞŐĂƌĚůĞƐƐŽĨƚŚĞĂŵŽƵŶƚŽĨĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐĚƵƌŝŶŐƚŚĂƚƋƵĂƌƚĞƌ;ŝ͘Ğ͕͘ŝĨƚŚĞƌĞĂƌĞŶŽƐĂůĞƐ͕ Supplier must submit a ƌĞƉŽƌƚŝŶĚŝĐĂƟŶŐŶŽƐĂůĞƐǁĞƌĞŵĂĚĞͿ͘ dŚĞZĞƉŽƌƚŵƵƐƚĐŽŶƚĂŝŶƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐ͗
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJEĂŵĞ;Ğ͘Ő͕͘ŝƚLJŽĨ^ƚĂƉůĞƐ,ŝŐŚǁĂLJĞƉĂƌƚŵĞŶƚͿ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJWŚLJƐŝĐĂů^ƚƌĞĞƚĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƚLJ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ^ƚĂƚĞͬWƌŽǀŝŶĐĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƉͬWŽƐƚĂůŽĚĞ͖
x ^ŽƵƌĐĞǁĞůůWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJAccount Number;
x dƌĂŶƐĂĐƟŽŶĞƐĐƌŝƉƟŽŶ͖
x dƌĂŶƐĂĐƟŽŶWƵƌĐŚĂƐĞĚWƌŝĐĞ͖
x ^ŽƵƌĐĞǁĞůůĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉƉůŝĞĚ͖ĂŶĚ
x ĂƚĞdƌĂŶƐĂĐƟŽŶǁĂƐŝŶǀŽŝĐĞĚͬƐĂůĞǁĂƐƌĞĐŽŐŶŝnjĞĚĂƐƌĞǀĞŶƵĞďLJ^ƵƉƉůŝĞƌ ͘
/Ĩcollected by Supplier, ƚŚĞZĞƉŽƌƚŵĂLJŝŶĐůƵĚĞƚŚĞĨŽůůŽǁŝŶŐĮĞůĚƐĂƐĂǀĂŝůĂďůĞ͗ x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚEĂŵĞ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚ
ŵĂŝůĚĚƌĞƐƐ͖
x WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŽŶƚĂĐƚdĞůĞƉŚŽŶĞEƵŵďĞƌ͖
7) ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘ /ŶĐŽŶƐŝĚĞƌĂƟŽŶĨŽƌƚŚĞƐƵƉƉŽƌƚĂŶĚƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďLJ^ŽƵƌĐĞǁĞůů͕^ƵƉƉůŝĞƌ ǁŝůůƉĂLJĂŶĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƚŽ^ŽƵƌĐĞǁĞůůŽŶĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐ
ƵƟůŝnjŝŶŐƚŚŝƐŐƌĞĞŵĞŶƚ͕ǁŝƚŚƚŚĞƉĂƌƟĞƐ͛ŵƵƚƵĂůůLJĂŐƌĞĞŝŶŐƚŽĂĚũƵƐƚ>ŝŶĞϳϯŽĨWƌŽƉŽƐĞƌ͛ƐƌĞƐƉŽŶƐĞ ƚŽƌĞŇĞĐƚĂŶĚŵŝŶŝƐƚƌĂƟǀĞĨĞĞŽĨϭй;ŽŶĞƉĞƌĐĞŶƚͿ͘ ^ƵƉƉůŝĞƌǁŝůůŝŶĐůƵĚĞŝƚƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ ǁŝƚŚŝŶŝƚƐƉƌŽƉŽƐĞĚƉƌŝĐŝŶŐ͘^ƵƉƉůŝĞƌŵĂLJŶŽƚĚŝƌĞĐƚůLJĐŚĂƌŐĞWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŽŽīƐĞƚƚŚĞ
ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞ͘
8) &ĞĞĂůĐƵůĂƟŽŶ͘ ^ƵƉƉůŝĞƌ͛ƐĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƉĂLJĂďůĞƚŽ^ŽƵƌĐĞǁĞůůǁŝůůďĞĐĂůĐƵůĂƚĞĚĂƐĂƐƚĂƚĞĚ ƉĞƌĐĞŶƚĂŐĞ;ůŝƐƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂůͿŽĨĂůůĐŽŵƉůĞƚĞĚƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐƚŚŝƐDĂƐƚĞƌ ŐƌĞĞŵĞŶƚǁŝƚŚŝŶƚŚĞƉƌĞĐĞĚŝŶŐZĞƉŽƌƟŶŐWĞƌŝŽĚ͘ &ŽƌĐĞƌƚĂŝŶcategories, a ŇĂƚĨĞĞ may be proposed. dŚĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞǁŝůůďĞƐƚĂƚĞĚŝŶ^ƵƉƉůŝĞƌ͛ƐWƌŽƉŽƐĂů.
9) &ĞĞZĞŵŝƩĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůƌĞŵŝƚĨĞĞƚŽ^ŽƵƌĐĞǁĞůůŶŽůĂƚĞƌƚŚĂŶϰϱĐĂůĞŶĚĂƌĚĂLJƐĂŌĞƌƚŚĞĐůŽƐĞ ŽĨƚŚĞƉƌĞĐĞĚŝŶŐĐĂůĞŶĚĂƌƋƵĂƌƚĞƌŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚ^ƵƉƉůŝĞƌ͛ƐZĞƉŽƌƟŶŐWĞƌŝŽĚŽďůŝŐĂƟŽŶƐ ĚĞĮŶĞĚŚĞƌĞŝŶ͘WĂLJŵĞŶƚƐƐŚŽƵůĚŶŽƚĞƚŚĞ^ƵƉƉůŝĞƌ͛ƐŶĂŵĞĂŶĚ^ŽƵƌĐĞǁĞůů-assigned Agreement number in the memo; and must be either mailed to Sourcewell ĂďŽǀĞ͞ƩŶ͗ĐĐŽƵŶƚƐZĞĐĞŝǀĂďůĞ͟Žƌ
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ƌĞŵŝƩĞĚĞůĞĐƚƌŽŶŝĐĂůůLJƚŽ^ŽƵƌĐĞǁĞůů͛ƐďĂŶŬŝŶŐŝŶƐƟƚƵƟŽŶƉĞƌ^ŽƵƌĐĞǁĞůů͛Ɛ&ŝŶĂŶĐĞĚĞƉĂƌƚŵĞŶƚ ŝŶƐƚƌƵĐƟŽŶƐ͘
10) EŽŶĐŽŵƉůŝĂŶĐĞ͘ Sourcewell reserves the right to seek all remedies available ĂƚůĂǁĨŽƌƵŶƉĂŝĚŽƌ ƵŶĚĞƌƉĂŝĚĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐĚƵĞƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘&ĂŝůƵƌĞƚŽƌĞŵŝƚƉĂLJŵĞŶƚ͕ĚĞůŝŶƋƵĞŶƚ payments͕ƵŶĚĞƌƉĂLJŵĞŶƚƐ͕ŽƌŽƚŚĞƌĚĞǀŝĂƟŽŶƐĨƌŽŵƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚŵĂLJďĞ ĚĞĞŵĞĚĂŵĂƚĞƌŝĂůďƌĞĂĐŚĂŶĚŵĂLJƌĞƐƵůƚŝŶĐĂŶĐĞůůĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĂŶĚĚŝƐďĂƌŵĞŶƚĨƌŽŵ ĨƵƚƵƌĞŐƌĞĞŵĞŶƚƐ͘
11) ƵĚŝƚZĞƋƵŝƌĞŵĞŶƚƐ͘ Pursuant to Minn. Stat. Α 16C.05, subdivision 5, the books, records, ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĐĐŽƵŶƟŶŐƉƌŽĐĞĚƵƌĞƐĂŶĚƉƌĂĐƟĐĞƐƌĞůĞǀĂŶƚƚŽƚŚŝƐŐƌĞĞŵĞŶƚĂƌĞƐƵďũĞĐƚƚŽ ĞdžĂŵŝŶĂƟŽŶďLJ^ŽƵƌĐĞǁĞůůand ƚŚĞDŝŶŶĞƐŽƚĂ^ƚĂƚĞƵĚŝƚŽƌĨŽƌĂŵŝŶŝŵƵŵŽĨƐŝdžLJĞĂƌƐĨƌŽŵƚŚĞĞŶĚ ŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘^ƵƉƉůŝĞƌĂŐƌĞĞƐƚŽĨƵůůLJĐŽŽƉĞƌĂƚĞǁŝƚŚ^ŽƵƌĐĞǁĞůůŝŶĂƵĚŝƟŶŐƚƌĂŶƐĂĐƟŽŶƐƵŶĚĞƌ ƚŚŝƐŐƌĞĞŵĞŶƚƚŽĞŶƐƵƌĞĐŽŵƉůŝĂŶĐĞǁŝƚŚƉƌŝĐŝŶŐƚĞƌŵƐ͕ĐŽƌƌĞĐƚĐĂůĐƵůĂƟŽŶĂŶĚƌĞŵŝƩĂŶĐĞŽĨ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͕ĂŶĚǀĞƌŝĮĐĂƟŽŶ ŽĨƚƌĂŶƐĂĐƟŽŶƐĂƐŵĂLJďĞƌĞƋƵĞƐƚĞĚďLJĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJŽƌ
Sourcewell.
12) ƐƐŝŐŶŵĞŶƚ͕dƌĂŶƐĨĞƌ͕and ĚŵŝŶŝƐƚƌĂƟǀĞŚĂŶŐĞƐ͘^ƵƉƉůŝĞƌŵĂLJŶŽƚĂƐƐŝŐŶŽƌŽƚŚĞƌǁŝƐĞƚƌĂŶƐĨĞƌŝƚƐ ƌŝŐŚƚƐŽƌŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŽƵƚƚŚĞƉƌŝŽƌǁƌŝƩĞŶĐŽŶƐĞŶƚŽĨ^ŽƵƌĐĞǁĞůů͘^ƵĐŚ consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or ƉŽƌƟŽŶƐŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶƚŽĂĚĚƌĞƐƐĐŽƌƉŽƌĂƚĞƌĞƐƚƌƵĐƚƵƌŝŶŐƐ͕ŵĞƌŐĞƌƐ͕ ĂĐƋƵŝƐŝƟŽŶƐ͕ŽƌŽƚŚĞƌĐŚĂŶŐĞƐƚŽƚŚĞZesponsible Party and named in the Agreement. Any prohibited assignment is ŝŶǀĂůŝĚ͘hƉŽŶƌĞƋƵĞƐƚ ^ŽƵƌĐĞǁĞůůŵĂLJŵĂŬĞĂĚŵŝŶŝƐƚƌĂƟǀĞĐŚĂŶŐĞƐƚŽĂŐƌĞĞŵĞŶƚ ĚŽĐƵŵĞŶƚĂƟŽŶƐƵĐŚĂƐŶĂŵĞĐŚĂŶŐĞƐ͕ĂĚĚƌĞƐƐĐŚĂŶŐĞƐ͕ĂŶĚŽƚŚĞƌŶŽŶ-material updates as determined ǁŝƚŚŝŶŝƚƐƐŽůĞĚŝƐĐƌĞƟŽŶ͘
ϭϯͿ ŵĞŶĚŵĞŶƚƐ͘ ŶLJŵĂƚĞƌŝĂůĐŚĂŶŐĞƚŽƚŚŝƐŐƌĞĞŵĞŶƚŵƵƐƚďĞĞdžĞĐƵƚĞĚŝŶǁƌŝƟŶŐƚŚƌŽƵŐŚĂŶ ĂŵĞŶĚŵĞŶƚĂŶĚǁŝůůŶŽƚďĞĞīĞĐƟǀĞƵŶƟůŝƚŚĂƐďĞĞŶĚƵůLJĞdžĞĐƵƚĞĚďLJƚŚĞƉĂƌƟĞƐ.
14) tĂŝǀĞƌ͘ &ĂŝůƵƌĞďLJSourcewell to ĞŶĨŽƌĐĞany right under this Agreement will not be deemed a waiver ŽĨƐƵĐŚƌŝŐŚƚŝŶƚŚĞĞǀĞŶƚŽĨƚŚĞĐŽŶƟŶƵĂƟŽŶŽƌƌĞƉĞƟƟŽŶŽĨƚŚĞĐŝƌĐƵŵƐƚĂŶĐĞƐŐŝǀŝŶŐƌŝƐĞƚŽƐƵĐŚ right.
15) ŽŵƉůĞƚĞŐƌĞĞŵĞŶƚ͘ dŚŝƐŐƌĞĞŵĞŶƚƌĞƉƌĞƐĞŶƚƐƚŚĞĐŽŵƉůĞƚĞĂŐƌĞĞŵĞŶƚďĞƚǁĞĞŶƚŚĞƉĂƌƟĞƐ ĨŽƌ ƚŚĞƐĐŽƉĞĂƐĚĞĮŶĞĚŚĞƌĞŝŶ͘^ƵƉƉůŝĞƌĂŶĚ^ŽƵƌĐĞǁĞůůŵĂLJĞŶƚĞƌŝŶƚŽƐĞƉĂƌĂƚĞǁƌŝƩĞŶĂŐƌĞĞŵĞŶƚƐ ƌĞůĂƟŶŐƐƉĞĐŝĮĐĂůůLJƚŽƚƌĂŶƐĂĐƟŽŶƐŽƵƚƐŝĚĞŽĨƚŚĞƐĐŽƉĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͘
16) ZĞůĂƟŽŶƐŚŝƉŽĨ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ͘
This Agreement does not create a partnership, joint
ǀĞŶƚƵƌĞ͕ŽƌĂŶLJŽƚŚĞƌƌĞůĂƟŽŶƐŚŝƉƐƵĐŚĂƐĞŵƉůŽLJĞĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌ͕ŵĂƐƚĞƌ-servant, or principal-agent.
17) /ŶĚĞŵŶŝĮĐĂƟŽŶ͘ ^ƵƉƉůŝĞƌŵƵƐƚŝŶĚĞŵŶŝĨLJ͕ĚĞĨĞŶĚ͕ƐĂǀĞ͕ĂŶĚŚŽůĚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐƚŚĞŝƌĂŐĞŶƚƐ ĂŶĚĞŵƉůŽLJĞĞƐ͕ŚĂƌŵůĞƐƐĨƌŽŵĂŶLJĐůĂŝŵƐŽƌĐĂƵƐĞƐŽĨĂĐƟŽŶ͕ŝŶĐůƵĚŝŶŐĂƩŽƌŶĞLJƐ͛ĨĞĞƐŝŶĐƵƌƌĞĚďLJ ^ŽƵƌĐĞǁĞůů͕ĂƌŝƐŝŶŐŽƵƚŽĨĂŶLJĂĐƚŽƌŽŵŝƐƐŝŽŶŝŶƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐ Agreement by the Supplier ŽƌŝƚƐĂŐĞŶƚƐŽƌĞŵƉůŽLJĞĞƐ͖ƚŚŝƐŝŶĚĞŵŶŝĮĐĂƟŽŶŝŶĐůƵĚĞƐŝŶũƵƌLJŽƌĚĞĂƚŚƚŽƉĞƌƐŽŶ;ƐͿŽƌƉƌŽƉĞƌƚLJ ĂůůĞŐĞĚƚŽŚĂǀĞďĞĞŶĐĂƵƐĞĚďLJƐŽŵĞĚĞĨĞĐƚŝŶĚĞƐŝŐŶ͕ĐŽŶĚŝƟŽŶ͕ŽƌƉĞƌĨŽƌŵĂŶĐĞŽĨ/ŶĐůƵĚĞĚ ^ŽůƵƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚ͘^ŽƵƌĐĞǁĞůů͛ƐƌĞƐƉŽŶƐŝďŝůŝƚLJǁŝůůďĞŐŽǀĞƌŶĞĚďLJƚŚĞ^ƚĂƚĞŽĨ DŝŶŶĞƐŽƚĂ͛ƐdŽƌƚ>ŝĂďŝůŝƚLJĐƚ;DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϰϲϲͿĂŶĚŽƚŚĞƌĂƉƉůŝĐĂďůĞůĂǁ͘
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18) ĂƚĂWƌĂĐƟĐĞƐ͘ Supplier and Sourcewell acknowledge Sourcewell is subject to the Minnesota 'ŽǀĞƌŶŵĞŶƚĂƚĂWƌĂĐƟĐĞƐĐƚ͕DŝŶŶĞƐŽƚĂ^ƚĂƚƵƚĞƐŚĂƉƚĞƌϭϯ͘ƐŝƚĂƉƉůŝĞƐƚŽĂůůĚĂƚĂĐƌĞĂƚĞĚĂŶĚ ŵĂŝŶƚĂŝŶĞĚŝŶƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵĂLJďĞƐƵďũĞĐƚƚŽƚŚĞƌĞƋƵŝƌĞŵĞŶƚƐŽĨƚŚŝƐ chapter.
19) 'ƌĂŶƚŽĨ>ŝĐĞŶƐĞ͘
a) ƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͗
i) ^ƵƉƉůŝĞƌWƌŽŵŽƟŽŶ͘ Sourcewell grants to Supplier a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶ-exclusive ƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞƚŚĞƚƌĂĚĞŵĂƌŬ;ƐͿƉƌŽǀŝĚĞĚƚŽ^ƵƉƉůŝĞƌďLJ^ŽƵƌĐĞǁĞůůŝŶĂĚǀĞƌƟƐŝŶŐ͕ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ŽƵƌĐĞǁĞůů͛Ɛ Agreement with Supplier.
ii) ^ŽƵƌĐĞǁĞůůWƌŽŵŽƟŽŶ͘ Supplier grants to Sourcewell a royalty-ĨƌĞĞ͕ǁŽƌůĚǁŝĚĞ͕ŶŽŶ- ĞdžĐůƵƐŝǀĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞƚŽƵƐĞ^ƵƉƉůŝĞƌ͛ƐƚƌĂĚĞŵĂƌŬƐŝŶĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů ŵĂƚĞƌŝĂůƐ͕ĂŶĚŝŶĨŽƌŵĂƟŽŶĂůƐŝƚĞƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐ^ƵƉƉůŝĞƌ͛ƐŐƌĞĞŵĞŶƚǁŝƚŚ Sourcewell.
b) >ŝŵŝƚĞĚZŝŐŚƚŽĨ^ƵďůŝĐĞŶƐĞ͘ dŚĞƌŝŐŚƚĂŶĚůŝĐĞŶƐĞŐƌĂŶƚĞĚŚĞƌĞŝŶŝŶĐůƵĚĞƐĂůŝŵŝƚĞĚƌŝŐŚƚŽĨĞĂĐŚ ƉĂƌƚLJƚŽŐƌĂŶƚƐƵďůŝĐĞŶƐĞƐƚŽƚŚĞŝƌƌĞƐƉĞĐƟǀĞƐƵďƐŝĚŝĂƌŝĞƐ͕ĚŝƐƚƌŝďƵƚŽƌƐ͕ĚĞĂůĞƌƐ͕ƌĞƐĞůůĞƌƐ͕ ŵĂƌŬĞƟŶŐƌĞƉƌĞƐĞŶƚĂƟǀĞƐ͕ƉĂƌƚŶĞƌƐ͕ŽƌĂŐĞŶƚƐ;ĐŽůůĞĐƟǀĞůLJ͞WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͟ͿŝŶ ĂĚǀĞƌƟƐŝŶŐ͕ƉƌŽŵŽƟŽŶĂů͕ŽƌŝŶĨŽƌŵĂƟŽŶĂůŵĂƚĞƌŝĂůƐĨŽƌƚŚĞƉƵƌƉŽƐĞŽĨŵĂƌŬĞƟŶŐƚŚĞWĂƌƟĞƐ͛ ƌĞůĂƟŽŶƐŚŝƉ͘ŶLJƐƵďůŝĐĞŶƐĞŐƌĂŶƚĞĚǁŝůůďĞƐƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨƚŚŝƐƌƟĐůĞ͘
ĂĐŚƉĂƌƚLJǁŝůůďĞƌĞƐƉŽŶƐŝďůĞĨŽƌĂŶLJďƌĞĂĐŚŽĨƚŚŝƐƐĞĐƟŽŶ ďLJĂŶLJŽĨƚŚĞŝƌƌĞƐƉĞĐƟǀĞ sublicensees.
c) hƐĞ͖YƵĂůŝƚLJŽŶƚƌŽů͘
i) EĞŝƚŚĞƌƉĂƌƚLJŵĂLJĂůƚĞƌƚŚĞŽƚŚĞƌƉĂƌƚLJ͛ƐƚƌĂĚĞŵĂƌŬƐĨƌŽŵƚŚĞĨŽƌŵƉƌŽǀŝĚĞĚĂŶĚŵƵƐƚ ĐŽŵƉůLJǁŝƚŚƌĞŵŽǀĂůƌĞƋƵĞƐƚƐĂƐƚŽƐƉĞĐŝĮĐƵƐĞƐŽĨŝƚƐƚƌĂĚĞŵĂƌŬƐŽƌůŽŐŽƐ.
ii)
ĂĐŚƉĂƌƚLJĂŐƌĞĞƐƚŽƵƐĞ͕ĂŶĚƚŽĐĂƵƐĞŝƚƐWĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐƚŽƵƐĞ͕ƚŚĞŽƚŚĞƌƉĂƌƚLJ͛Ɛ ƚƌĂĚĞŵĂƌŬƐŽŶůLJŝŶŐŽŽĚĨĂŝƚŚĂŶĚŝŶĂĚŝŐŶŝĮĞĚŵĂŶŶĞƌĐŽŶƐŝƐƚĞŶƚǁŝƚŚƐƵĐŚƉĂƌƚLJ͛ƐƵƐĞŽĨ ƚŚĞƚƌĂĚĞŵĂƌŬƐ͘
ĂĐŚƉĂƌƚLJŵĂLJŵĂŬĞǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌƌĞŐĂƌĚŝŶg misuse under ƚŚŝƐƐĞĐƟŽŶ͘dŚĞŽīĞŶĚŝŶŐƉĂƌƚLJǁŝůůŚĂǀĞϯϬĚĂLJƐŽĨƚŚĞĚĂƚĞŽĨƚŚĞǁƌŝƩĞŶŶŽƟĐĞƚŽĐƵƌĞ ƚŚĞŝƐƐƵĞŽƌƚŚĞůŝĐĞŶƐĞͬƐƵďůŝĐĞŶƐĞǁŝůůďĞƚĞƌŵŝŶĂƚĞĚ͘
d) dĞƌŵŝŶĂƟŽŶ͘ hƉŽŶƚŚĞƚĞƌŵŝŶĂƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌĂŶLJƌĞĂƐŽŶ͕ĞĂĐŚƉĂƌƚLJ͕ŝŶĐůƵĚŝŶŐ WĞƌŵŝƩĞĚ^ƵďůŝĐĞŶƐĞĞƐ͕ǁŝůůŚĂǀĞϯϬĚĂLJƐƚŽƌĞŵŽǀĞĂůůdƌĂĚĞŵĂƌŬƐĨƌŽŵƐŝŐŶĂŐĞ͕ǁĞďƐŝƚĞƐ͕ĂŶĚ ƚŚĞůŝŬĞďĞĂƌŝŶŐƚŚĞŽƚŚĞƌƉĂƌƚLJ͛ƐŶĂŵĞŽƌůŽŐŽ;ĞdžĐĞƉƟŶŐ^ŽƵƌĐĞǁĞůů͛ƐƉƌĞ-printed ĐĂƚĂůŽŐŽĨ ƐƵƉƉůŝĞƌƐǁŚŝĐŚŵĂLJďĞƵƐĞĚƵŶƟůƚŚĞŶĞdžƚƉƌŝŶƟŶŐͿ͘^ƵƉƉůŝĞƌŵƵƐƚƌĞƚƵƌŶĂůůŵĂƌŬĞƟŶŐĂŶĚ ƉƌŽŵŽƟŽŶĂůŵĂƚĞƌŝĂůƐ͕ŝŶĐůƵĚŝŶŐƐŝŐŶĂŐĞ͕ƉƌŽǀŝĚĞĚďLJ^ŽƵƌĐĞǁĞůů͕ŽƌĚŝƐƉŽƐĞŽĨŝƚĂĐĐŽƌĚŝŶŐƚŽ ^ŽƵƌĐĞǁĞůů͛ƐǁƌŝƩĞŶĚŝƌĞĐƟŽŶƐ͘
20) sĞŶƵĞĂŶĚ'ŽǀĞƌŶŝŶŐůĂǁďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌKŶůLJ͘ dŚĞƐƵďƐƚĂŶƟǀĞĂŶĚƉƌŽĐĞĚƵƌĂů ůĂǁƐŽĨƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂǁŝůůŐŽǀĞƌŶƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌ ͘sĞŶƵĞ
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022626-VTL
v052824 11
ĨŽƌĂůůůĞŐĂůƉƌŽĐĞĞĚŝŶŐƐĂƌŝƐŝŶŐŽƵƚŽĨƚŚŝƐŐƌĞĞŵĞŶƚďĞƚǁĞĞŶ^ŽƵƌĐĞǁĞůůĂŶĚ^ƵƉƉůŝĞƌǁŝůůďĞŝŶ ĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶǁŝƚŚŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂ͘dŚŝƐƐĞĐƟŽŶĚŽĞƐŶŽƚĂƉƉůLJƚŽĂŶLJ ĚŝƐƉƵƚĞďĞƚǁĞĞŶ^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJ͘dŚŝƐŐƌĞĞŵĞŶƚƌĞƐĞƌǀĞƐƚŚĞƌŝŐŚƚĨŽƌ^ƵƉƉůŝĞƌĂŶĚ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJƚŽŶĞŐŽƟĂƚĞƚŚŝƐƚĞƌŵƚŽǁŝƚŚŝŶĂŶLJƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ.
21) ^ĞǀĞƌĂďŝůŝƚLJ͘ /ĨĂŶLJƉƌŽǀŝƐŝŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĨŽƵŶĚďLJĂĐŽƵƌƚŽĨĐŽŵƉĞƚĞŶƚũƵƌŝƐĚŝĐƟŽŶƚŽďĞ ŝůůĞŐĂů͕ƵŶĞŶĨŽƌĐĞĂďůĞ͕ŽƌǀŽŝĚƚŚĞŶďŽƚŚƉĂƌƟĞƐǁŝůůďĞƌĞůŝĞǀĞĚĨƌŽŵĂůůŽďůŝŐĂƟŽŶƐĂƌŝƐŝŶŐĨƌŽŵƚŚĂƚ ƉƌŽǀŝƐŝŽŶ͘/ĨƚŚĞƌĞŵĂŝŶĚĞƌŽĨƚŚŝƐŐƌĞĞŵĞŶƚŝƐĐĂƉĂďůĞŽĨďĞŝŶŐƉĞƌĨŽƌŵĞĚ͕ŝƚǁŝůůŶŽƚďĞĂīĞĐƚĞĚ ďLJƐƵĐŚĚĞƚĞƌŵŝŶĂƟŽŶŽƌĮŶĚŝŶŐĂŶĚŵƵƐƚďĞĨƵůůLJƉĞƌĨŽƌŵĞĚ͘ 22) /ŶƐƵƌĂŶĐĞŽǀĞƌĂŐĞ͘ At its own expense, Supplier must maintain valid insurance policy(ies) during ƚŚĞƉĞƌĨŽƌŵĂŶĐĞŽĨƚŚŝƐŐƌĞĞŵĞŶƚǁŝƚŚŝŶƐƵƌĂŶĐĞĐŽŵƉĂŶLJ;ŝĞƐͿůŝĐĞŶƐĞĚŽƌĂƵƚŚŽƌŝnjĞĚƚŽĚŽ ďƵƐŝŶĞƐƐŝŶƚŚĞ^ƚĂƚĞŽĨDŝŶŶĞƐŽƚĂŚĂǀŝŶŐĂŶ͞D
^d͟ƌĂƟŶŐŽĨ- ŽƌďĞƩĞƌ͕ǁŝƚŚĐŽverage and
ůŝŵŝƚƐŽĨŝŶƐƵƌĂŶĐĞŶŽƚůĞƐƐƚŚĂŶƚŚĞĨŽůůŽǁŝŶŐ͗
a) ŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚLJ/ŶƐƵƌĂŶĐĞ͘ ^ƵƉƉůŝĞƌǁŝůůŵĂŝŶƚĂŝŶŝŶƐƵƌĂŶĐĞĐŽǀĞƌŝŶŐŝƚƐŽƉĞƌĂƟŽŶƐ͕ with coverage on an occurrence basis, and must be subject to terms no less broad than the /ŶƐƵƌĂŶĐĞ^ĞƌǀŝĐĞƐKĸĐĞ;͞/^K͟ͿŽŵŵĞƌĐŝĂů'ĞŶĞƌĂů>ŝĂďŝůŝƚLJ&Žƌŵ'ϬϬϬϭ;ϮϬϬϭŽƌŶĞǁĞƌ ĞĚŝƟŽŶͿ͕ŽƌĞƋƵŝǀĂůĞŶƚ͘ƚĂŵŝŶŝŵƵŵ͕ĐŽǀĞƌĂŐĞŵƵƐƚŝŶĐůƵĚĞůŝĂďŝůŝƚLJĂƌŝƐŝŶŐĨƌŽŵƉƌĞŵŝƐĞƐ͕ ŽƉĞƌĂƟŽŶƐ͕ďŽĚŝůLJŝŶũƵƌLJĂŶĚƉƌŽƉĞƌƚLJĚĂŵĂŐĞ͕ŝŶĚĞƉĞŶĚĞŶƚĐŽŶƚƌĂĐƚŽƌƐ͕ƉƌŽĚƵĐƚƐ-completed ŽƉĞƌĂƟŽŶƐŝŶĐůƵĚŝŶŐĐŽŶƐƚƌƵĐƟŽŶĚĞĨĞĐƚ͕ĐŽŶƚƌĂĐtual liability, blanket contractual liability, and ƉĞƌƐŽŶĂůŝŶũƵƌLJĂŶĚĂĚǀĞƌƟƐŝŶŐŝŶũƵƌLJ͘ůůƌĞƋƵŝƌĞĚůŝŵŝƚƐ͕ƚĞƌŵƐĂŶĚĐŽŶĚŝƟŽŶƐŽĨĐŽǀĞƌĂŐĞŵƵƐƚ ďĞŵĂŝŶƚĂŝŶĞĚĚƵƌŝŶŐƚŚĞƚĞƌŵŽĨƚŚŝƐAgreement.
x Ψϭ͕ϱϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞŽĚŝůLJ/ŶũƵƌLJĂŶĚWƌŽƉĞƌƚLJĂŵĂŐĞ x Ψϭ͕ϱϬϬ͕ϬϬϬWĞƌƐŽŶĂůĂŶĚĚǀĞƌƟƐŝŶŐ/ŶũƵƌLJ
x ΨϮ͕ϬϬϬ͕ϬϬϬĂŐŐƌĞŐĂƚĞĨŽƌƉƌŽĚƵĐƚƐůŝĂďŝůŝƚLJ-ĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐ x ΨϮ͕ϬϬϬ͕ϬϬϬŐĞŶĞƌĂůĂŐŐƌĞŐĂƚĞ
b) ĞƌƟĮĐĂƚĞƐŽĨ/ŶƐƵƌĂŶĐĞ͘ WƌŝŽƌƚŽĞdžĞĐƵƟŽŶŽĨƚŚŝƐŐƌĞĞŵĞŶƚ͕^ƵƉƉůŝĞƌŵƵƐƚĨƵƌŶŝƐŚƚŽ ^ŽƵƌĐĞǁĞůůĂĐĞƌƟĮĐĂƚĞŽĨŝŶƐƵƌĂŶĐĞ͕ĂƐĞǀŝĚĞŶĐĞŽĨƚŚĞŝŶƐƵƌĂŶĐĞƌĞƋƵŝƌĞĚƵŶĚĞƌƚŚŝƐ ŐƌĞĞŵĞŶƚ͘WƌŝŽƌƚŽĞdžƉŝƌĂƟŽŶŽĨƚŚĞƉŽůŝĐLJ;ŝĞƐͿ͕ƌĞŶĞǁĂůĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞŵĂŝůĞĚƚŽ Sourcewell, 202 12th Street Northeast, Staples, MN 56479 or provided to ŝŶĂŶĂůƚĞƌŶĂƟǀĞ manner as directed by Sourcewell͘dŚĞĐĞƌƟĮĐĂƚĞƐŵƵƐƚďĞƐŝŐŶĞĚďLJĂƉĞƌƐŽŶĂƵƚŚŽƌŝnjĞĚďLJƚŚĞ ŝŶƐƵƌĞƌ;ƐͿƚŽďŝŶĚĐŽǀĞƌĂŐĞŽŶƚŚĞŝƌďĞŚĂůĨ͘&ĂŝůƵƌĞŽĨ^ƵƉƉůŝĞƌƚŽŵĂŝŶƚĂŝŶƚŚĞƌĞƋuired insurance ĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŵĂLJĐŽŶƐƟƚƵƚĞĂŵĂƚĞƌŝĂůďƌĞĂĐŚ͘
c) ĚĚŝƟŽŶĂů/ŶƐƵƌĞĚ
ŶĚŽƌƐĞŵĞŶƚĂŶĚWƌŝŵĂƌLJĂŶĚEŽŶ-ĐŽŶƚƌŝďƵƚŽƌLJ/ŶƐƵƌĂŶĐĞůĂƵƐĞ͘ Supplier ĂŐƌĞĞƐƚŽůŝƐƚ^ŽƵƌĐĞǁĞůů͕ŝŶĐůƵĚŝŶŐŝƚƐŽĸĐĞƌƐ͕ĂŐĞŶƚƐ͕ĂŶĚĞŵƉůŽLJĞĞƐ͕ĂƐĂŶĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚ ƵŶĚĞƌƚŚĞ^ƵƉƉůŝĞƌ͛ƐĐŽŵŵĞƌĐŝĂůŐĞŶĞƌĂůůŝĂďŝůŝƚLJŝŶƐƵƌĂŶĐĞƉŽůŝĐLJǁŝƚŚƌĞƐƉĞĐƚƚŽůŝĂďŝůŝƚLJĂƌŝƐŝŶŐ ŽƵƚŽĨĂĐƟǀŝƟĞƐ͕͞ŽƉĞƌĂƟŽŶƐ͕͟Žƌ͞ǁŽƌŬ͟ƉĞƌĨŽƌŵĞĚďLJŽƌŽŶďĞŚĂůĨŽĨ^ƵƉƉůŝĞƌ͕ĂŶĚƉƌŽĚƵĐƚƐ ĂŶĚĐŽŵƉůĞƚĞĚŽƉĞƌĂƟŽŶƐŽĨ^ƵƉƉůŝĞƌ ͘dŚĞƉŽůŝĐLJƉƌŽǀŝƐŝŽŶ;ƐͿŽƌ ĞŶĚŽƌƐĞŵĞŶƚ;ƐͿŵƵƐƚĨƵƌƚŚĞƌ
provide that coverage is primary and not excess over or contributory with any other valid, ĂƉƉůŝĐĂďůĞ͕ĂŶĚĐŽůůĞĐƟďůĞŝŶƐƵƌĂŶĐĞŽƌƐĞůĨ-ŝŶƐƵƌĂŶĐĞŝŶĨŽƌĐĞĨŽƌƚŚĞĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐ͘ d) tĂŝǀĞƌŽĨ^ƵďƌŽŐĂƟŽŶ͘ ^ƵƉƉůŝĞƌǁĂŝǀĞƐĂŶĚŵƵƐƚƌĞƋƵŝƌĞ;ďLJĞŶĚŽƌƐĞŵĞŶƚŽƌŽƚŚĞƌǁŝƐĞͿĂůůŝƚƐ ŝŶƐƵƌĞƌƐƚŽǁĂŝǀĞƐƵďƌŽŐĂƟŽŶƌŝŐŚƚƐĂŐĂŝŶƐƚ^ŽƵƌĐĞǁĞůůĂŶĚŽƚŚĞƌĂĚĚŝƟŽŶĂůŝŶƐƵƌĞĚƐĨŽƌůŽƐƐĞƐ ƉĂŝĚƵŶĚĞƌƚŚĞŝŶƐƵƌĂŶĐĞƉŽůŝĐŝĞƐƌĞƋƵŝƌĞĚďLJƚŚŝƐŐƌĞĞŵĞŶƚŽƌŽƚŚĞƌŝŶƐƵƌĂŶĐĞĂƉƉůŝĐĂble to ƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘dŚĞǁĂŝǀĞƌŵƵƐƚĂƉƉůLJƚŽĂůůĚĞĚƵĐƟďůĞƐĂŶĚͬŽƌƐĞůĨ-insured ƌĞƚĞŶƟŽŶƐĂƉƉůŝĐĂďůĞƚŽƚŚĞƌĞƋƵŝƌĞĚŽƌĂŶLJŽƚŚĞƌŝŶƐƵƌĂŶĐĞŵĂŝŶƚĂŝŶĞĚďLJƚŚĞ^ƵƉƉůŝĞƌŽƌŝƚƐ
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ƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘tŚĞƌĞƉĞƌŵŝƩĞĚďLJůĂǁ͕^ƵƉƉůŝĞƌŵƵƐƚƌĞƋƵŝƌĞƐŝŵŝůĂƌǁƌŝƩĞŶĞdžƉƌĞƐƐǁĂŝǀĞƌƐ ŽĨƐƵďƌŽŐĂƟŽŶĂŶĚŝŶƐƵƌĂŶĐĞĐůĂƵƐĞƐĨƌŽŵĞĂĐŚŽĨŝƚƐƐƵďĐŽŶƚƌĂĐƚŽƌƐ͘ e) hŵďƌĞůůĂͬ
džĐĞƐƐ>ŝĂďŝůŝƚLJͬ^
>&-INSURED RETENTION. dŚĞůŝŵŝƚƐƌĞƋƵŝƌĞĚďLJƚŚŝƐAgreement can ďĞŵĞƚďLJĞŝƚŚĞƌƉƌŽǀŝĚŝŶŐĂƉƌŝŵĂƌLJƉŽůŝĐLJŽƌŝŶĐŽŵďŝŶĂƟŽŶǁŝƚŚƵŵďƌĞůůĂͬĞdžĐĞƐƐůŝĂďŝůŝƚLJ ƉŽůŝĐLJ;ŝĞƐͿ͕ŽƌƐĞůĨ-ŝŶƐƵƌĞĚƌĞƚĞŶƟŽŶ͘
ϮϯͿ dĞƌŵŝŶĂƟŽŶĨŽƌŽŶǀĞŶŝĞŶĐĞ͘ Sourcewell or Supplier may terminate this Agreement upon 60 ĐĂůĞŶĚĂƌĚĂLJƐΖǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞŽƚŚĞƌWĂƌƚLJ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞ ƚŚĞ^ƵƉƉůŝĞƌ͛ƐŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂLJŵĞŶƚŽĨĂƉƉůŝĐĂďůĞ ĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
24) dĞƌŵŝŶĂƟŽŶĨŽƌĂƵƐĞ͘ ^ŽƵƌĐĞǁĞůůŵĂLJƚĞƌŵŝŶĂƚĞƚŚŝƐŐƌĞĞŵĞŶƚƵƉŽŶƉƌŽǀŝĚŝŶŐǁƌŝƩĞŶŶŽƟĐĞŽĨ ŵĂƚĞƌŝĂůďƌĞĂĐŚƚŽ^ƵƉƉůŝĞƌ ͘EŽƟĐĞŵƵƐƚĚĞƐĐƌŝďĞƚŚĞďƌĞĂĐŚŝŶƌĞĂƐŽŶĂďůĞĚĞƚĂŝůĂŶĚƐƚĂƚĞƚŚĞ ŝŶƚĞŶƚƚŽƚĞƌŵŝŶĂƚĞƚŚĞŐƌĞĞŵĞŶƚ͘hƉŽŶƌĞĐĞŝƉƚŽĨEŽƟĐĞ͕ƚŚĞ^ƵƉƉůŝĞƌǁŝůůŚĂǀĞϯϬĐalendar days ŝŶǁŚŝĐŚŝƚŵƵƐƚĐƵƌĞƚŚĞďƌĞĂĐŚ͘dĞƌŵŝŶĂƟŽŶƉƵƌƐƵĂŶƚƚŽƚŚŝƐƐĞĐƟŽŶǁŝůůŶŽƚƌĞůŝĞǀĞƚŚĞ^ƵƉƉůŝĞƌ͛Ɛ ŽďůŝŐĂƟŽŶƐƵŶĚĞƌƚŚŝƐŐƌĞĞŵĞŶƚĨŽƌany ƚƌĂŶƐĂĐƟŽŶƐĞŶƚĞƌĞĚǁŝƚŚWĂƌƟĐŝƉĂƟŶŐ ŶƟƟĞƐƚŚƌŽƵŐŚƚŚĞ
ĚĂƚĞŽĨƚĞƌŵŝŶĂƟŽŶ͕ŝŶĐůƵĚŝŶŐƌĞƉŽƌƟŶŐĂŶĚƉĂLJŵĞŶƚŽĨĂƉƉůŝĐĂďůĞĚŵŝŶŝƐƚƌĂƟǀĞ&ĞĞƐ͘
ƌƟĐůĞϯ͗
^ƵƉƉůŝĞƌKďůŝŐĂƟŽŶƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ
dŚĞdĞƌŵƐŝŶƚŚŝƐƌƟĐůĞϯƌĞůĂƚĞƐƉĞĐŝĮĐĂůůLJƚŽ^ƵƉƉůŝĞƌĂŶĚĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJǁŚĞŶĞŶƚĞƌŝŶŐ
ƚƌĂŶƐĂĐƟŽŶƐƵƟůŝnjŝŶŐƚŚĞ'ĞŶĞƌĂůdĞƌŵƐĞƐƚĂďůŝƐŚĞĚŝŶƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚ͘ƌƟĐůĞϭ'ĞŶĞƌĂůdĞƌŵƐ ĐŽŶƚƌŽůŽǀĞƌĂŶLJĐŽŶŇŝĐƚǁŝƚŚƚŚŝƐƌƟĐůĞ ϯ͘tŚĞƌĞƚŚŝƐDĂƐƚĞƌŐƌĞĞŵĞŶƚŝƐƐŝůĞŶƚŽŶĂŶLJƐƵďũĞĐƚ͕ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJĂŶĚ^ƵƉƉůŝĞƌƌĞƚĂŝŶƚŚĞĂďŝůŝƚLJƚŽŶĞŐŽƟĂƚĞŵƵƚƵĂůůLJĂĐĐĞƉƚĂďůĞƚĞƌŵƐ.
1) YƵŽƚĞƐƚŽWĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐ͘ ^ƵƉƉůŝĞƌƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽƉƌŽǀŝĚĞĂůůƉƌŝĐŝŶŐŝŶĨŽƌŵĂƟŽŶ ƌĞŐĂƌĚŝŶŐƚŚĞƚŽƚĂůĐŽƐƚŽĨĂĐƋƵŝƐŝƟŽŶǁŚĞŶƋƵŽƟŶŐƚŽĂWĂƌƟĐŝƉĂƟŶŐ ŶƟƚLJ͘^ƵƉƉůŝĞƌƐĂŶĚ
WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐĂƌĞĞŶĐŽƵƌĂŐĞĚƚŽŝŶĐůƵĚĞĂůůĐŽƐƚƐƉĞĐŝĮĐĂůůLJĂƐƐŽĐŝĂƚĞĚǁŝƚŚŽƌŝŶĐůƵĚĞĚǁŝthin ƚŚĞ^ƵƉƉůŝĞƌƐƉƌŽƉŽƐĂůĂŶĚ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ ǁŝƚŚŝŶƚƌĂŶƐĂĐƟŽŶĚŽĐƵŵĞŶƚƐ.
2) ^ŚŝƉƉŝŶŐ͕ĞůŝǀĞƌLJ͕ĐĐĞƉƚĂŶĐĞ͕ZĞũĞĐƟŽŶ͕ĂŶĚtĂƌƌĂŶƚLJ͘ ^ƵƉƉůŝĞƌ͛ƐƉƌŽƉŽƐĂůŵĂLJŝŶĐůƵĚĞƉƌŽƉŽƐĞĚ ƚĞƌŵƐƌĞůĂƟŶŐƚŽƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌLJ͕ŝŶƐƉĞĐƟŽŶ͕ĂŶĚĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶ and other relevant terms ŽĨƚĞŶĚĞƌĞĚ^ŽůƵƟŽŶƐ͘^ƵƉƉůŝĞƌĂŶĚWĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵĂLJŶĞŐŽƟĂƚĞĮŶĂůƚĞƌŵƐĂƉƉƌŽƉƌŝĂƚĞĨŽƌƚŚĞ
ƐƉĞĐŝĮĐƚƌĂŶƐĂĐƟŽŶƌĞůĂƟŶŐƚŽnon-ĂƉƉƌŽƉƌŝĂƟŽŶ͕ƐŚŝƉƉŝŶŐ͕ĚĞůŝǀĞƌLJ͕ŝŶƐƉĞĐƟŽŶ͕ ĂĐĐĞƉƚĂŶĐĞͬƌĞũĞĐƟŽŶŽĨƚĞŶĚĞƌĞĚ ^ŽůƵƟŽŶƐ͕ĂŶĚǁĂƌƌĂŶƚLJĐŽǀĞƌĂŐĞĨŽƌ/ŶĐůƵĚĞĚ^ŽůƵƟŽŶƐ͘^ƵĐŚ ƚĞƌŵƐŵĂLJŝŶĐůƵĚĞ͕ďƵƚĂƌĞŶŽƚůŝŵŝƚĞĚƚŽ͕ĐŽƐƚƐ͕ƌŝƐŬŽĨůŽƐƐ͕ƉƌŽƉĞƌƉĂĐŬĂŐŝŶŐ͕ŝŶƐƉĞĐƟŽŶƌŝŐŚƚƐĂŶĚ ƟŵĞůŝŶĞƐ͕ĂĐĐĞƉƚĂŶĐĞŽƌƌĞũĞĐƟŽŶƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚƌĞŵĞĚŝĞƐĂƐŵƵƚƵĂůůLJĂŐƌĞĞĚŝŶĐůƵĚĞŶŽƟĐĞ ƌĞƋƵŝƌĞŵĞŶƚƐ͕ƌĞƉůĂĐĞŵĞŶƚ͕ƌĞƚƵƌŶŽƌĞdžĐŚĂŶŐĞƉƌŽĐĞĚƵƌĞƐ͕ĂŶĚĂƐƐŽĐŝĂƚĞĚĐŽƐƚƐ͘
ϯͿ ƉƉůŝĐĂďůĞdĂdžĞƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌŶŽƟĨLJŝŶŐƐƵƉƉůŝĞƌŽĨŝƚƐƚĂdž-exempt status and ĨŽƌƉƌŽǀŝĚŝŶŐ^ƵƉƉůŝĞƌǁŝƚŚĂŶLJǀĂůŝĚƚĂdž-ĞdžĞŵƉƟŽŶĐĞƌƟĮĐĂƟŽŶ;ƐͿŽƌƌĞůĂƚĞĚĚŽĐƵŵĞŶƚĂƟŽŶ͘
4) KƌĚĞƌŝŶŐWƌŽĐĞƐƐĂŶĚWĂLJŵĞŶƚ͘ ^ƵƉƉůŝĞƌ͛ƐŽƌĚĞƌŝŶŐƉƌŽĐĞƐƐĂŶĚĂĐĐĞƉƚĂďůĞĨŽƌŵƐŽĨƉĂLJŵĞŶƚĂƌĞ ŝŶĐůƵĚĞĚǁŝƚŚŝŶŝƚƐWƌŽƉŽƐĂů͘WĂƌƟĐŝƉĂƟŶŐ
ŶƟƟĞƐǁŝůůďĞƐŽůĞůLJƌĞƐƉŽŶƐŝďůĞĨŽƌƉĂLJŵĞŶƚƚŽ^ƵƉƉůŝĞƌ ĂŶĚ^ŽƵƌĐĞǁĞůůǁŝůůŚĂǀĞŶŽůŝĂďŝůŝƚLJĨŽƌĂŶLJƵŶƉĂŝĚŝŶǀŽŝĐĞŽĨĂŶLJWĂƌƟĐŝƉĂƟŶŐ ŶƟƚy.
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5) dƌĂŶƐĂĐƟŽŶŽĐƵŵĞŶƚƐ͘ WĂƌƟĐŝƉĂƟŶŐ
ŶƟƚLJŵĂLJƌĞƋƵŝƌĞƚŚĞƵƐĞŽĨŝƚƐŽǁŶĨŽƌŵƐƚŽĐŽŵƉůĞƚĞ
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Bid Number: RFP 022626 Vendor Name: LeeBoy
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Bid Number: RFP 022626 Vendor Name: LeeBoy
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Bid Number: RFP 022626 Vendor Name: LeeBoy
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Bid Number: RFP 022626 Vendor Name: LeeBoy
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Bid Number: RFP 022626 Vendor Name: LeeBoy
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STAFF REPORT
City of Lancaster
CC 7
6/23/2026
TN
Date:June 23, 2026
To: Mayor Parris and City Council Members
From:George N. Harris II, Senior Director/Treasurer – Administrative Services Subject:Check Registers – May 24, through June 6, 2026
Recommendation:
Approve the Check and Wire Registers for payments made May 24, 2026, through June 6, 2026, in the amount of $8,802,914.95 as presented.
G.C. Section 84308: No
Fiscal Impact:
$8,802,914.95 as detailed in the Check Registers.
Background:
At each regular City Council Meeting, the City Council is presented with a check and ACH/wire registers listing the financial claims (invoices) against and paid by the City for the purchase of materials, supplies, services, and capital projects during the prior three to four weeks.
This process provides the City Council with the opportunity to review the City’s expenditures.
Claims have been paid via checks, Electronic Funds Transfer EFT), Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.
Check Nos.: 7470318-7470543 $ 5,494,219.21
EFT Check Nos.: 2001520-2001576 $ 568,407.59
ACH/Wire Check Nos.: 101012206-101012211 $ 2,740,288.15 $ 8,802,914.95
Voided Check No.: N/A
Voided ACH/Wire No.: N/A
Voided EFT No.: N/A
2 4
2 0
Attachment:
Check Register
ACH/Wire Register
EFT Register
&LW\RI/DQFDVWHUa&$a
3$,',192,&(65(3257
Report generated: 06/08/2026 08:05
User: mpugmire
Program ID: appdwarr