BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
1 Memorandum of Understanding
Between Antelope Valley Transit Authority and the City of Lancaster
1. Purpose
This Memorandum of Understanding (MOU) is made and entered into on this [Date], by and between the Antelope Valley Transit Authority (hereinafter referred to as "AVTA") and the City of Lancaster (hereinafter referred to as the "City"). The purpose of this MOU is to establish the terms and conditions under which AVTA will provide maintenance services on City-owned bus stops within the City's territory.
2. Definitions
Maintenance Services
For the purposes of this MOU, Maintenance Services are defined as routine, non- structural activities necessary to ensure the bus stops are clean, safe, and operational for transit use. Maintenance Services apply only to the bus stop amenities themselves and the immediate footprint of the stop, and do not include work beyond this area or any structural, civil, or capital improvements.
These services are limited to:
Cleaning of bus shelters, benches, and immediate surrounding concrete surface, including pressure washing
Emptying trash receptacles
Supplying and replacing disposable can liners (trash bags) Removing graffiti when possible
Supplying cleaning chemicals and spray paint (to cover minor unremovable graffiti) Minor weed abatement within the immediate bus stop footprint Creating, installing, and maintaining route signage
Replacing uni-struts where such replacement can be performed without disturbing concrete, foundations, or embedded components
Any condition observed outside of these activities shall be reported to the City.
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
2 Bus Stop Footprint
For the purposes of this MOU, Bus Stop Footprint is defined as the immediate area occupied by bus stop amenities, including shelter, bench, trash receptacle, and associated concrete pad.
3. Responsibilities of AVTA
AVTA agrees to:
Provide Maintenance Services at all bus stops within the City’s jurisdiction a minimum of 2 times per week
Provide and maintain the equipment to safely perform Maintenance Services Maintain a schedule for Maintenance Services and provide to City upon request Respond to maintenance requests from City within a reasonable time frame Keep detailed records of all maintenance activities performed Report observed conditions requiring City action, including structural damage, concrete deterioration, or safety-related issues.
4. Responsibilities of the City
The City agrees to:
Provide AVTA with access to all bus stops within its territory Communicate any specific maintenance needs or concerns to AVTA in a timely manner
Address major structural issues that fall outside the scope of Maintenance Services Review and approve the maintenance schedule provided by AVTA Facilitate cooperation between AVTA and other city departments as necessary Install, repair, remove and replace all bus stop improvements and amenities not included within Maintenance Services
oFor all new installations, City shall be responsible for concrete work, engineering, and installation of bus stop improvements, including shelters, benches, trash receptacles, permanent inner plastic trash can liners, uni-struts, and all structural components
5. Term and Termination
This MOU shall remain in effect for a period of two (2) years from the date of execution, unless terminated earlier by either party with sixty (60) days written notice. Either party
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
3 may terminate this MOU for cause if the other party fails to fulfill its obligations as outlined herein.
6. Compensation
a. Amount. City agrees to compensate AVTA for the Maintenance Services, and AVTA agrees to accept in full satisfaction for the Maintenance Services, annual payment as follows:
Fiscal Year 2026/2027 $113,891.00
CPI 2.5% Increase $ 2,847.00
Fiscal Year 2027/2028 $116,738.00
b. Payment. AVTA shall submit quarterly invoices to City for Maintenance Services. City shall remit payment within thirty (30) days after receipt of each invoice.
7. Indemnification
a. Each Party (the “Indemnifying Party”) agrees to indemnify, defend, and hold harmless the other Party and its officers, directors, employees, agents, and affiliates (collectively, the “Indemnified Party”) from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or relating to (i) any breach of this Agreement by the Indemnifying Party, or (ii) any negligent or wrongful acts or omissions of the Indemnifying Party in connection with its performance under this Agreement. This obligation shall survive the termination or expiration of this Agreement.
b. The parties’ covenants under this Section shall survive the termination of this MOU.
BUS STOP MAINTENANCE
MEMORANDUM OF UNDERSTANDING
4 8. Miscellaneous
a. Any modifications to this MOU must be made in writing and signed by both parties.
b. The parties acknowledge that neither the execution of this MOU nor AVTA’s performance of the Maintenance Services is intended to result in, or shall be construed as resulting in, a transfer to AVTA of the ownership or control of the Bus Stops.
c. This MOU represents the entire integrated agreement between the parties regarding Maintenance Services. This MOU supersedes all prior negotiations, representations or agreements, either written or oral regarding Maintenance Services, including, but not limited to that certain Bus Stop Maintenance Memorandum of Understanding dated July 1, 2021, by and between the Parties. d. This MOU may be amended only by written instrument signed by the parties.
9. Governing Law
This MOU shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding as of the day and year first written above. _____________________________________ _____________________ Representative of AVTA Date
__________________________________ _____ _____________________ Representative of City of Lancaster Date