STAFF REPORT
City of Lancaster
CC 6
6/23/2026
TN
Date:June 23, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Mike Harne, Assistant Director – PW Maintenance Services Subject:Request for Expenditure Authority and Appropriation for the Purchase of One (1) Asphalt Paver
Recommendations:
1. Approve a budget appropriation in the amount of $387,135.22 within the Fiscal Year 2026- 2027 to 215-44000-8200, utilizing Road Maintenance and Rehabilitation Account (RMRA) funds.
2. Approve expenditure authority in the amount of $351,941.11 with a 10% contingency for a total not-to-exceed amount of $387,135.22 for the purchase of one (1) LeeBoy 8520 Asphalt Paver from Nixon-Egli Equipment Company via Sourcewell Contract No. 022626-VTL.
3. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
Not to exceed $351,941.11 plus a 10% contingency, totaling $387,135.22 through Fiscal Year 2026-2027. Funding is available through the Senate Bill 1 (SB 1) Road Maintenance and Rehabilitation Account (RMRA) revenues identified in Resolution No. 26-30 of the City Council.
Approval of this action will appropriate $387,135.22 to account 215-44000-8200 for the purchase of the asphalt paver. The asset was purchased using Senate Bill 1 (SB 1) Road Maintenance and Rehabilitation Account (RMRA) funds and is, therefore, subject to applicable state funding requirements. As a result, the asset will require separate administrative and financial tracking to ensure compliance with SB 1 reporting and accounting requirements. Any proceeds, credits, reimbursement, or revenue generated from the future disposition, sale, trade-in, or replacement of 2 4
1 4
the asset shall be returned to the appropriate SB 1 funding account, and utilized in accordance with applicable SB 1 program requirements.
Background:
The Road Repair and Accountability Act of 2017 (SB 1) provide ongoing funding to cities and counties for roadway maintenance, rehabilitation, and safety improvements through the Road Maintenance and Rehabilitation Account (RMRA).
As part of the Fiscal Year 2026-2027 SB 1 Proposed Project List, staff recommended the acquisition of an asphalt paver to support the City's pavement preservation and roadway maintenance efforts. The equipment will be utilized by Public Works Maintenance Services crews to perform roadway rehabilitation activities, asphalt repairs, and pavement maintenance projects throughout the City.
The acquisition of this equipment will enhance the City's ability to perform roadway maintenance activities in-house, improve operational efficiency, reduce reliance on contracted services for certain pavement maintenance work, and support the long-term preservation of the City's transportation infrastructure.
Staff obtained pricing from Nixon-Egli Equipment Company, an authorized dealer for LeeBoy equipment, through the competitively solicited cooperative purchasing program administered by Sourcewell. The proposed asphalt paver is available under the LeeBoy-Sourcewell Contract No. 022626-VTL.
Utilization of the Sourcewell cooperative purchasing contract satisfies the City's procurement requirements by leveraging a nationally solicited and competitively awarded contract, ensuring best value while streamlining the procurement process. The cooperative purchasing method allows the City to acquire the equipment in a timely and cost-effective manner without conducting a separate formal solicitation.
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Attachments:
Nixon-Egli Equipment Company Quote No. 101486
LeeBoy-Sourcewell Contract 022626-VTL