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1. Federal Award No.
693JJ32640686
2. Effective Date
See No. 16 Below
3. Assistance Listings No.
20.939
4. Award To
City of Lancaster
44933 Fern Avenue
Lancaster, CA 93534
Unique Entity Id.: PLPTTCNAL6E1
TIN No.: 95-3213004
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop W56-485
Washington, DC 20590
6. Period of Performance
Effective Date of Award – 60
months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$19,652,736
$4,913,184
$0
$0
$24,565,920
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment and Jobs Act (IIJA; Pub. L. 117–58, November 15, 2021)
10. Procurement Request No.
HSA240239PR
11. Federal Funds Obligated
Base Phase Pre-NEPA (includes Preliminary Design and NEPA):
$1,318,978
12. Submit Payment Requests To
See Article 5.
13. Accounting and Appropriations Data
15X0174E50.0000.055SR30500.5592000000.41010.61006600
14. Description of the Project
Improve multi-modal safety along the Challenger Way corridor, from Avenue I to Avenue L. This is a phased agreement.
RECIPIENT
15. Signature of Person Authorized to Sign
___________________________________
Signature Date Name: Trolis Niebla
Title: City Manager
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
______________________________________
Signature Date Name: Ryan Buck
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Lancaster, California (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the Equitable Complete Streets for Challenger Way Corridor.
The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated November 4, 2025 which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7– 30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: Equitable Complete Streets for Challenger Way Corridor Application Date: 07/10/2023
2.2 Award Amount.
SS4A Grant Amount: $19,652,736
2.3 Federal Obligation Information.
Federal Obligation Type: Multiple
Obligation Condition Table
Phase of the
Project
Allocation of the
SS4A Grant
Obligation Condition
Base Phase:
Supplemental
Planning,
Preliminary
engineering &
NEPA
$1,318,978
Option Phase 1:
Final Design,
Right-of-Way,
and Utility
Relocation
$1,677,614 The Recipient shall not expend any funds
(Federal or non-Federal) for, seek
reimbursement of eligible costs, or otherwise
begin any part of the final design and
construction of an Implementation Project unless
and until:
(1)The requirements of the National
Environmental Policy Act (42 U.S.C. § 4321
et seq.) (“NEPA”), Section 106 of the
National Historic Preservation Act (16
U.S.C. § 470f) (“NHPA”), and any other
applicable environmental laws and
regulations have been met; and
(2)FHWA, or a State with applicable NEPA
Assignment authority, has approved the
NEPA document for the Project and
provided the Recipient with a written notice
that the environmental review process is
complete; and
(3) FHWA has obligated additional funds for
this phase and notified the Recipient in
writing that the Recipient may proceed to the
next activity after NEPA approval, and the
Recipient has acknowledged receipt in
writing of FHWA’s notification. Recipient
shall not proceed with any such activities
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until (2) and (3) as described in this section
are met. Costs that are incurred before (2)
and (3) as described in this section are met
are not allowable costs under this agreement.
Extent of activities that are permissible before
NEPA is complete are those activities
constituting “preliminary design” as specified in
FHWA Order 6640.1A.
Option Phase 2:
Construction
$16,656,144 The Recipient shall not expend any funds
(Federal or non-Federal) for, seek
reimbursement of eligible costs, or otherwise
begin any part of the construction or final design
and construction of a Project unless and until:
(1)The requirements of the National
Environmental Policy Act (42 U.S.C. § 4321 et
seq.) (“NEPA”), Section 106 of the National
Historic Preservation Act (16 U.S.C. § 470f)
(“NHPA”), and any other applicable
environmental laws and regulations have been
met; and
(2)FHWA, or a State with applicable NEPA
Assignment authority, has approved the
NEPA document for the Project and
provided the Recipient with a written notice
that the environmental review process is
complete; and
(3) FHWA has obligated additional funds for
this phase and notified the Recipient in
writing that the Recipient may proceed to the
next activity after NEPA approval, and the
Recipient has acknowledged receipt in
writing of FHWA’s notification. Recipient
shall not proceed with any such activities
until (2) and (3) as described in this section
are met. Costs that are incurred before (2)
and (3) as described in this section are met
are not allowable costs under this agreement.
Extent of activities that are permissible before
NEPA is complete are those activities
constituting “preliminary design” as
specified in FHWA Order 6640.1A.
2.4 Budget Period.
Base Phase Budget Period: Effective Date of Award – June 30, 2031 Option Phase 1 Budget Period: Reserved
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Option Phase 2 Budget Period: Reserved
2.5 Grant Designation.
Designation: Implementation
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
The grant will transform Challenger Way from Avenue I to Avenue L. The improvements will add wider protected bikeways and a raised median with native plantings with left-turn access along the entire length of the corridor. There will also be restricted left turns from some local streets onto Challenger Way. The bikeways will be protected with striped buffers and vertical bollards where appropriate. Additional street lighting will be installed along the corridor, where required, and the existing pavement along the corridor will be rehabilitated. At stop-controlled intersections, crosswalk bulb-outs and high-visibility continental crosswalks will be installed, along with additional visibility improvements.
Supplemental Planning Narrative:
In addition to the Equitable Complete Streets for Challenger Way Corridor project, the grant will fund supplemental planning efforts to expand upon the progress made by the Local Roadway Safety Plan (LRSP) and the Safe Routes to School Master Plan. These supplemental planning efforts will identify specific roadway safety projects for development of low-cost, high-impact countermeasures that will reduce roadway fatalities and serious injuries. This effort will prepare a suite of projects that will be developed on the conceptual level to facilitate implementation. This supplemental planning effort will also develop an implementation plan for these improvements, identifying funding sources, timelines, and other necessary considerations for the projects to be built. This grant will not change the number of vehicle travel lanes.
The project will be completed in three phases.
Base Phase: Supplemental Planning, Preliminary engineering & NEPA: Complete supplemental planning activities, and preliminary engineering and NEPA for the Implementation grant. This phase will also complete the Final Report and incorporate the supplemental planning activities into the Local Road Safety Plan.
Option Phase 1: Final Design, Right-of-Way, and Utility Relocation: Complete design, right of way and utility coordination for Challenger Way from Avenue I to Avenue L.
Option Phase 2: Construction: Construct improvements on Challenger Way.
3.2 Project’s Estimated Schedule.
Supplemental Planning Schedule
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Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
January 30, 2028
Planned SS4A Final Report Date: July 30, 2031
Implementation Schedule (Construction)
Milestone Schedule Date
Planned NEPA Completion Date: March 20, 2028
Planned Construction Start Date: July 31, 2029
Planned Construction Substantial
Completion and Open to Public Use Date:
October 31, 2030
Planned SS4A Final Report Date: July 30, 2031
3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $19,652,736
Other Federal Funds: $0
State Funds: $0
Local Funds: $4,913,184
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $24,565,920
(b) Cost Classification Table
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Cost Classification Total Costs
Non-SS4A
Previously
Incurred
Costs Eligible Costs
Architectural and engineering fees $2,796,592 $0 2,796,592 Project inspection fees $1,597,728 $0 $1,597,728
Construction $16,643,000 $0 $16,643,000
Miscellaneous* $200,000 $0 $200,000
Contingency $3,328,600 $0 $3,328,600
Project Total $24,565,920 $0.00 $24,565,920
* Miscellaneous Costs: Includes the contract cost to complete supplemental planning activities.
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
ARTICLE 4
RECIPIENT INFORMATION
4.1 Recipient Contact(s).
Rosa Elias
Senior Engineer - Capital
City of Lancaster
44933 Fern Avenue, Lancaster, CA 93534
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(661) 723-5805
[email protected]
4.2 Recipient Key Personnel.
Name Title or Position
Nick Godin City Engineer
Rosa Elias Project Manager
Erika Figueroa Analyst
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: W56-485
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HACG-30, Mail Stop W51-232
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
and
Division Administrator - California
Agreement Officer’s Representative (AOR)
650 Capitol Mall, Suite 4-100
Sacramento, CA 95814
(916) 498-5001
[email protected]
and
Zylkia Martín-Yambó
California Division Office Lead Point of Contact
Project Delivery Team Leader, South
888 S. Figueroa St, Ste. 440,
Los Angeles, CA 90017
(213) 894-6663
[email protected]
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ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and Workforce Programs
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.
In accordance with 2 CFR 200.308( f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF -270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide suff icient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AO R”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. 10 of 17
(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws,
including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Plan will be made publicly available and agrees that it will publish the final Supplemental Plan on a publicly available website.
6.5 The Recipient of an Implementation Grant agrees to update its Action Plan within two years of the date of this agreement to: align with all Comprehensive Safety Action Plan components in Table 1 of the SS4A FY 2023 NOFO corresponding with any “no” responses in the Self - Certification Eligibility Worksheet; ensure that the Action Plan’s safety focus includes all road users, including pedestrians, bicyclists, and motor vehicle safety; and ensure that the Action Plan was last updated not more than three years prior.
6.6 The Recipient acknowledges that it is required to conduct certain environmental analyses and to prepare and submit to FHWA, or State with applicable NEPA Assignment authority, documents required under NEPA, and other applicable environmental statutes and regulations before the Government will obligate funds for Option Phase 1 under this agreement and provide the Recipient with a written notice to proceed with Option Phase 1.
6.7 The Government’s execution of this agreement does not in any way constitute pre-approval or waiver of any of the regulations imposed upon Recipient under the applicable Federal rules, regulations and laws regarding SS4A projects undertaken in accordance wi th the terms and conditions of this agreement. The Recipient shall comply with all applicable Federal requirements before incurring any costs under this agreement.
6.8 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: Challenger Way, from Avenue I to Avenue K12 Baseline Measurement Date: July 31, 2029
Baseline Report Date: September 31, 2029
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Safety Performance
Fatalities: Total annual fatalities in the
project location(s)
Annually and
within 120 days
after the end of the
period of
performance
Safety Performance
Serious Injuries: Total annual serious
injuries in the project location(s) [if
available].
Annually and
within 120 days
after the end of the
period of
performance.
Safety Performance
Crashes by Road User Category: Total
annual crashes in the project location(s)
broken out by types of roadway users
involved (e.g., pedestrians, bicyclists,
motorcyclist, passenger vehicle occupant,
commercial vehicle occupant)
Annually and
within 120 days
after the end of the
period of
performance
Costs
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Outcomes and Benefits
Quantitative Project Benefits:
Quantification of evidence-based projects
or strategies implemented (e.g., miles of
sidewalks installed, number of pedestrian
crossings upgraded, etc.)
Within 120 days
after the end of the
period of
performance
Outcomes and Benefits
Qualitative Project Benefits: Qualitative
description of evidence-based projects or
strategies implemented (e.g., narrative
Within 120 days
after the end of the
period of
performance
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Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
descriptions, testimonials, high-quality
before and after photos, etc.)
Outcomes and Benefits
Project Location(s): GIS/geo coordinate
information identifying specific project
location(s)
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
Lessons Learned and Recommendations:
Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.
Within 120 days
after the end of the
period of
performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Scope:
None
Schedule: The application anticipated a 57-month project duration from 04/01/2024 to 12/31/2028. The schedule has been extended by 3 months to allow time for consultant procurement. The grant was delayed from an anticipated Spring 2024 start date to a Fall 2026 start date. This schedule has been realigned to ensure the project delivery timeline is consistent with the availability and programming of the required local matching funds.
Budget: The total project cost remains the same. There were updates to the cost categories on the SF424C to align with the supplemental budget submitted with the application and correct errors in the application SF424C, as follows: Administrative and legal costs of $1,597,728 were moved to Project Inspection fees with the $200,00 balance moved to miscellaneous for the supplemental planning activities and Architectural and engineering fees was increased by $400,000 to include the costs to complete NEPA and the traffic study (originally shown under “Other Architectural and Engineering fees”); and, $3,328,600 was moved from “Construction” to “Contingency”.
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ATTACHMENT C
[RESERVED]
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ATTACHMENT D
[RESERVED]
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ATTACHMENT E
LABOR AND WORK
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table are accurate:
X
The Recipient or a project partner promotes robust job creation by supporting good- paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good- paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including through evidence of project labor agreements and/or community benefit agreements. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.)
The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in Attachment B. (Identify the relevant actions from Attachment B in the supporting narrative below.)
The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
2. Supporting Narrative.
The City of Lancaster has a Community Workforce Agreement that is intended to promote strong labor standards and expand access to good-paying jobs by establishing consistent requirements for wages, benefits, apprenticeship opportunities, and local workforce participation. The agreement helps ensure that eligible publicly-funded construction projects are delivered by a skilled workforce while supporting economic opportunity and high-quality employment for residents and workers throughout the region.
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ATTACHMENT F
CRITICAL INFRASTRUCTURE SECURITY AND RESILIENCE
1. Efforts to strengthen the Security and Resilience of Critical Infrastructure against both Physical and Cyber Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
X The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.
X The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.
X The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.
2. Supporting Narrative.
The City of Lancaster does comply with 2 CFR 200.216. The City of Lancaster does not procure use of any Chinese telecommunications or surveillance products from such companies as: Huawei, Hytera, Hangzhou, etc.