STAFF REPORT
City of Lancaster
CC 9
9/8/2026
TN
Date:September 8, 2026
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Mike Harne, Assistant Director – PW Maintenance Services Subject:Award of Contract for Request for Proposal MSD26-01 to Taft Electric Company for On-Call Traffic Operations, Electrical and Data Services Recommendations:
1. Award a (1) one-year contract, for Request for Proposal (RFP) MSD26-01 On-Call Traffic Operations, Electrical and Data Services to Taft Electric Company with an option of four (1) one-year extensions with a not-to-exceed amount of $783,294.23 per contract term.
2. Find that this item is not a project under the California Environmental Quality Act.
3. Authorize the City Manager, or his designee, to execute any additional amendments to the Agreement deemed necessary to complete the contract in a form approved by the City Attorney.
4. Authorize the City Manager, or his designee, to sign all documents.
G.C. Section 84308: No
Fiscal Impact:
The annual fiscal impact is estimated at $783,294.23. Funding for FY 2026-2027 is available in Accounts 422-42000-5791, 422-42000-5792, 422-42000-5793, 422-42000-5796, and 101-41000- 5790. Funding for subsequent fiscal years, if the contract is renewed, will be requested through the annual budget process.
Background:
The annual fiscal impact is estimated at $783,294.23. Funding for FY 2026-2027 is available in Accounts 422-42000-5791, 422-42000-5792, 422-42000-5793, 422-42000-5796, and 101-41000- 2 5
1 5
5790. Funding for subsequent fiscal years, if the contract is renewed, will be requested through the annual budget process.
Background:
Beginning in 2026, the City of Lancaster transitioned the routine maintenance and repair of its traffic signal and streetlight infrastructure to an in-house crew, supporting the City’s commitment to safety, efficiency, and reliability. City staff provide routine inspections, preventive maintenance, and standard repairs for 154 signalized intersections and more than 20,000 lighting assets, including LED streetlights, safety lights, and parking lot lighting.
The City will continue to utilize an on-call contractor for emergency response, specialized repairs, and services that cannot be performed by the in-house crew due to equipment, staffing, technical, or operational limitations. These on-call services will supplement City operations and help ensure the continued and reliable operation of these critical systems.
On July 1, 2026, the City of Lancaster advertised a Request for Proposals (RFP) through PlanetBids for On-Call Traffic Operations, Electrical and Data Services for an initial one-year contract term, with the option to extend the agreement for up to four additional one-year periods.
One proposal was received from Taft Electric Company. A committee comprised of four Maintenance Services Division staff members, all subject matter experts, reviewed and evaluated the proposal based on the criteria outlined in the RFP:
• Contractor Qualifications and Experience on Similar Projects – 20% • References – 10%
• Staff, Equipment, and Facilities – 15%
• SB1383 Fuel Goals – 5%
• Contractor Locations and Response Times - 20%
• Cost of Materials and Services Provided, and Discounts Offered – 30%
Following the evaluation process, the committee determined that Taft Electric Company submitted a responsive proposal, demonstrated the qualifications and experience necessary to perform the requested services, and offered the best overall value to the City.
Taft Electric Company is a Ventura, California, based electrical contractor founded in 1946. The employee-owned company provides electrical construction and related services for commercial, industrial, transportation, educational, healthcare, public works, energy, and other specialized infrastructure projects throughout California. Taft Electric Company is a signatory contractor with the International Brotherhood of Electrical Workers and a member of the National Electrical Contractors Association. The company holds California Contractor License No. 772245, and is registered with the California Department of Industrial Relations under Registration No. 1000000149.
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Attachment:
Agreement For Professional Services