ITEM 4.3
CITY MANAGER' S REPORT
MARCH 14, 2022 CITY COUNCIL REGULAR MEETING
ITEM: DECLARE CERTAIN VEHICLES AND EQUIPMENT
SURPLUS PROPERTY AND AUTHORIZE THEIR
DISPOSAL
RECOMMENDATION: Adopt a Resolution Declaring Certain Vehicles and Equipment Surplus Property and Authorizing Their
Disposal
SUMMARY:
The City currently has three surplus vehicles and various pieces of equipment that have reached their useful life, have been replaced, or the repair costs exceed their fair market value.
The City' s policy regarding disposition of surplus property allows for surplus property to be sold at a sale or auction.
In the event that the property remains unsold, the City Council may choose to donate, discard or recycle the property. Via Council Resolution 21- 4831 the City Council declared surplus property with a value of $ 1, 500 or less to be de minimus and does not, therefore, create a gift of public funds. Council adopted a Donation Policy via the same resolution to allow the City to donate surplus City vehicles with a value of less than $ 1, 500 to local non- profits or charities.
BACKGROUND:
The City of Lathrop updated its policy regarding disposition of surplus vehicles on December 1, 2014 pursuant to Resolution 14- 3848 and staff recommends that the items listed on Attachment " B" be declared surplus property in accordance with this policy. All of these items have reached their useful life, have been replaced, or the cost of repair exceeds their value. Each item listed on the attachment has a brief description of the condition of each item. All of the listed items are ready to be declared surplus property for sale, recycling, or disposal.
According to City policy, if the market value of surplus items is greater than $ 5, 000, the Purchasing Officer shall present the listing of such assets to the City Council for action regarding their declaration as surplus. It has been determined that these items collectively could have a value greater than $ 5, 000.
Surplus vehicles will be sold at public auction by Nationwide Fleet Services pursuant to an existing contract. Surplus equipment will be donated, discarded or recycled if auction is not successful.
CITY MANAGER' S REPORT PAGE 2
MARCH 14, 2022 CITY COUNCIL REGULAR MEETING
DECLARE CERTAIN VEHICLES AND EQUIPMENT SURPLUS PROPERTY AND
AUTHORIZE THEIR DISPOSAL
In the event that the property remains unsold, the City Council may choose to donate, discard or recycle the property. Via Council Resolution 21- 4831 the City Council declared surplus property with a value of $ 1, 500 or less to be de minimus and does not create a gift of public funds. Council adopted a Donation Policy via the same resolution to allow the City to donate surplus City vehicles with a value of less than 1, 500 to local non- profits or charities. Surplus equipment will be discarded or recycled if all other disposal methods are not successful.
REASON FOR RECOMMENDATION:
Pursuant to City policy, at least once a year each Department Head shall conduct a review of inventory, goods and supplies utilized by that department and shall determine what items have become surplus. City staff has gathered a list of surplus items from all department' s which are included in Attachment B". These surplus assets have been reviewed and determined that their collective value could be greater than $ 5, 000. In addition, once the surplus items are discarded, it will help each department maintain storage space.
FISCAL IMPACT:
Any net revenues from the sale of these items will be returned to the City' s general fund.
ATTACHMENTS:
A. Resolution Declaring Certain Vehicles and Equipment Surplus Property and Authorizing Their Disposal
B. Surplus Inventory List
CITY MANAGER' S REPORT PAGE 3
MARCH 14, 2022 CITY COUNCIL REGULAR MEETING
DECLARE CERTAIN VEHICLES AND EQUIPMENT SURPLUS PROPERTY AND
AUTHORIZE THEIR DISPOSAL
APPROVALS:
b 3 02 2c ZZ
Tan ashan illam s Date
Accountant II
3/-/
rri s Date
Director of Finance
zo Z,t
Salvador Navarrete Date
City Attorney
9•ZZ
Step en J. Salvatore Date
City Manager
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
DECLARING CERTAIN VEHICLES AND EQUIPMENT SURPLUS PROPERTY AND
AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Lathrop has a policy that allows for the disposal of equipment and inventory with City Council approval; and WHEREAS, the City has surplus vehicles and equipment, which have reached their useful life, are inoperable, or the cost of repairs exceed their value; and WHEREAS, the City Council has reviewed the list of surplus items in which are to be auctioned, donated after meeting Donation Policy criteria, recycled, or discarded;
NOW, THEREFORE, BE IT RESOLVED that the City Council declares the items, as listed in Attachment B", to be surplus property and authorizes the City Manager to dispose of the surplus equipment and inventory.
The foregoing resolution was passed and adopted this 14th day of March, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
Surplus Inventory List
March 14, 2022
Surplus Type: Vehicle/ Other
Surplus Reason Codes: A-No longer needed B- Reached useful life C- Replaced D-Cost to repair is higher than value E- Damaged/ not working
Surplus
Reason Qestription Yin/ 5eria! Numlaew
Code
Year/ Make/ Modet
Quanti DepC.
B Motorcycle
2009 BMW
Wg I 03880097114344 I PR
B103880097114344
B Vac- Con Truck I 994 Ford L8000 Diesel I FDYR82E I RVA42396 I PR B Vehicle 2012 Chevrolet Caprice 6G I MK5R38CL664308 I PR C Arrow Board Trailer 2003 Arolite I 5752 I S9A710133L358752 I PR A Small HAVAC Unit N/ A N/ A I PR
E Water Pump Trailer Neal N/ A I PR
E
Automatic Valve Exercising heeler N/ A I
PR
Trailer
A Walk Behind Trimmer riens 946150 006749 I PR
B Lawn Vacuum Billy Goat KD5 I I H 072303075 I PR
E Gas Powered Hedger Stihl H545 N/ A I PR
E Gas Powered Auger Stihl BT 120C N/ A I PR
E 5250 Watt Generator Companion 919- 32721 9912092919 I PR E 2000 Watt Portable Generator Generac iX2000 80275020 I PR E Concrete Planer EDCO CPM8 9383
PR
E Concrete Cutter ProCut NDLMM- 8- H 92H0367060101 I PR E Concrete Grinder EDCO 4 I I G- I I H 8254 I PR
E Gas Powered Weed Trimmer Stihl FS I I OR N/ A I PR
B Motorized Plumbing Snake Speedrooter 9 I C56A I OA40 I PR
ATTACHMENT B
Surplus Inventory List
March 14, 2022
Surplus Type: Vehicle/ Other Continued
Surplus Reason Codes: A-No longer needed B- Reached useful life C- Replaced D- Cost to repair is higher than value E- Damaged/ not working
Surplus
Reason ` Description YearlMake/ M+ cfel Yin/Seria! Number Quantxty Dept, ' Code
E Paint Striping Machine Newstripe
1000750
I PR
B Baseball Field Groomer Trailer Fieldmaster
N A
I PR
A Landscape Monument Lighting N/ A N/ A 3 PR
Surplus Type: Equipment
Surplus Reason Codes: A-No longer needed B- Reached useful life C- Replaced D- Cost to repair is higher than value E- Damaged/ not working
Surplus
Reason
Code Destri tian lfear/ Make/Model Vin/ Serial Number Quanti Dept :
C Natural Gas Electric Generator 1995 CAT CG 100 I PW
ATTACHMENT B
Surplus Inventory List
March 14, 2022
Surplus Type: Electronics
Surplus Reason Codes: A-No longer needed B- Reached useful life C- Replaced D- Cost to repair is higher than value E- Damaged/ not working
Surplus '<
Reason
Code Description Year/ Make/ Model Vin I 5eria! Number Quanti Dept B HP Elite Desk 800 N/ A 2UA4170Z3T I IT
B HP Elite Desk 800 N/ A 2UA4170YWC I IT
B HP Elite Desk 800 N/ A 2UA4170YXC I IT
B HP Elite Desk 800 N/ A MXL5241J4N I IT
B HP Elite Desk 800 N/ A 2UA43 I OSD2 I IT
B HP Elite Desk 800 N/ A 2UA4170Z5Y I IT
B HP Elite Desk 800 N/ A 2UA4170YX9 I IT
B HP Elite Desk 800 N/ A 2UA4150S4Z I IT
B HP Elite Desk 800 N/ A 2UA4310S7Y I IT
B HP Elite Desk 800 N/ A 2UA43 I OSCS I IT
B HP Elite Desk 800 N/ A 2UA5081 I L I I IT
B HP Elite Desk 800 N/ A 2UA43 I OS90 I IT
B HP Elite Desk 800 N/ A 2UA43 I OSFX I IT
B HP Elite Desk 800 N/ A 2UA43 I OSD9 I IT
B HP Elite Desk 800 N/ A MXL4231Q9J I IT
B HP Elite Desk 800 N/ A 2UA43 I OSDO I IT
B HP Elite Desk 800 N/ A MXL4231Q9T I IT
B HP Elite Desk 800 N/ A 2UA4150S4S I IT
B HP Elite Desk 800 N/ A 2UA5252NY3 I IT
B HP Elite Desk 800 N/ A MXL4231Q9M I IT
B HP Elite Desk 800 N/ A 2UA5081 I LW I IT
ATTACHMENT 6
Surplus Inventory List
March 14, 2022
Surplus Type: Electronics Continued
Surplus Reason Codes: A-No longer needed B- Reached useful life C- Replaced D- Cost to repair is higher than value E- Damaged/ not working
B HP Elite Desk 800 N/ A MXL5490XJ9 I IT
B HP Elite Desk 800 N/ A 2UA5081 IJZ I IT
B HP Elite Desk 800 N/ A 2UA5081 I HS I IT
B HP Elite Desk 800 N/ A 2UA4150S3Y I IT
B HP Elite Desk 8000 N/ A MXL0361 C94 I IT
B HP Elite Desk 8000 N/ A MXL02722J5 I IT
B HP Elite Desk 8000 N/ A MXL0361 CC5 I IT
B HP Elite Desk 8000 N/ A MXL036 I CC2 I IT
B HP Elite Desk 8000 N/ A MXL0361 CBR I IT
B HP Elite Desk 8000 N/ A MXL036 I CC3 I IT
B HP Elite Desk 8000 N/ A MXL02722J3 I IT
B HP Elite Desk 8000 N/ A MXL0361 C9C I IT
B HP Elite Desk 8000 N/ A MXL0361 CC4 I IT
B HP Elite Desk 8000 N/ A MXL0361 CB5 I IT
B HP Elite Desk 8000 N/ A MXL02722J7 I IT
B HP Elite Desk 8000 N/ A MXL0361 C9L I IT
B HP Elite Desk 8000 N/ A MXL0361 C9N I IT
ATTACHMENT B
Surplus Inventory List
March 14, 2022
Surplus Type: Electronics Continued
Surplus Reason Codes: A-No longer needed B- Reached useful life C- Replaced D- Cost to repair is higher than value E- Damaged/ not working
Surplus
Reason
Cod+e Description Year/ Make/ Model Yin/ Seria! Mumber ' Quantity Dept B HP Elite Desk 8200 N/ A MXL1232CDN I IT
B HP Elite Desk 8200 N/ A MXL I 291 QPL I IT
B HP Elite Desk 8200 N/ A MXL I 29 I QPQ I IT
B HP Elite Desk 8200 N/ A MXL125017F I IT
B HP Elite Desk 8200 N/ A MXL I 29 I QPN I IT
B HP Elite Desk 8200 N/ A MXL I 29 I QPK I IT
B HP Elite Desk 8200 N/ A MXL I 29 I QPP I IT
B HP Elite Desk 8200 N/ A MXL1232CDP I IT
B HP Elite Desk 8200 N/ A MXL I 291 QPJ I IT
B HP Elite Desk 8200 N/ A MXL I 232CFK I IT
B HP Elite Desk 8200 N/ A MXL1232CFC I IT
B HP Elite Desk 8300 N/ A MXL24901X3 I IT
B HP Elite Desk 8300 N/ A MXL24901 WP I IT
B HP Elite Desk 8300 N/ A 2UA31702R3 I IT
B HP Elite Desk 8300 N/ A MXL24901 W5 I IT
B HP Elite Desk 8300 N/ A MXL24901XB I IT
B HP Pro Desk 600 N/ A MXL6362LWT I IT
B POSX N/ A GZ I 400060 I IT
B Panasonic ToughBook N/ A 21TYA91317 I IT
B Surface Pro N/ A 67461431353 I IT
B Surface Pro N/ A 26604331353 I IT
ATTACHMENT B
Surplus Inventory List
March 14, 2022
B
Surface Pro N/ A 27206460453 I IT
B Surface Pro N/ A 24713460453 I IT
B Dell Optiplex 745 N/ A 425N691 I IT