MAY 16, 2022 – Special Meeting Agenda – 6:00 p.m.
Printed on Recycled Paper See Reverse
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May 16, 2022 – City Council Special Meeting – 6:00 p.m.
City Council Chamber
390 Towne Centre Drive
Lathrop, California
209) 941-7200
www.ci.lathrop.ca.us
City Council
Sonny Dhaliwal, Mayor
Diane Lazard, Vice Mayor
Paul Akinjo
Minnie Diallo
Jennifer Torres- O’Callaghan
City Staff
Stephen Salvatore, City Manager
Salvador Navarrete, City Attorney
Teresa Vargas, Government Services
Director / City Clerk
Glenn Gebhardt, City Engineer
Tony Fernandes, Information Systems Director
Cari James, Finance Director
Theresa Roland, Human Resources Director
Mark Meissner, Community Development
Director
Michael King, Public Works Director
Todd Sebastian, Parks, Recreation and
Maintenance Services Director
Raymond Bechler, Chief of Police
Commission Start Date 7/1/ 2022)
Lieutenant Michael Alagna, Acting Chief of
Police
General Order of Business
1. Preliminary
Call to Order
Closed Session
Roll Call
Invocation
Pledge of Allegiance
Announcements by Mayor/ City Mgr.
Informational Items
Declaration of Conflict of Interest
2. Presentations
3. Citizen’ s Forum
4. Consent Calendar
5. Scheduled Items
Public Hearings
Appeals
Referrals and Reports from
Commissions and Committees
All Other Staff Reports and/or Action
Items
Study Sessions
6. Council Communications
7. Adjournment
Order of Discussion
Generally, the order of discussion after introduction
of an item by the Mayor will include comments and
information by staff followed by City Council
questions and inquiries. The applicant, or their
authorized representative, or interested residents,
may then speak on the item; each speaker may only
speak once to each item. At the close of public
discussion, the item will be considered by the City
Council and action taken.
Consent Calendar
Items on the Consent Calendar are considered
routine by the City Council and will be enacted by one
motion and one vote. There will be no separate
discussion of these items unless a Councilmember or
interested resident so requests, in which case the
item will be removed from the Consent Calendar and
considered separately.
1 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 1 IMPORTANT NOTICE REGARDING THIS MEETING & COVID- 19
Executive Order N- 29- 20, issued by the Governor on March 17, 2020, set provisions which relaxed the teleconferencing requirements of the Brown Act to facilitate virtual meetings during the COVID- 19 declared emergency, said provisions expired after September 30, 2021.
This public meeting will be conducted in person; all members of the City Council will attend in person. Members of the public are welcomed in person. COVID- 19 and social distancing guidelines will be enforced. As a courtesy, this meeting will be available for public participation by teleconference via ZoomGov at the following link:
https:// www.zoomgov.com/ j/1609422955?pwd=MGJKWEcwZWtYR1dI alpKR0w1QXRTQT09
During the meeting, those joining by ZoomGov, will be allowed to speak prior to the close of public comment on an item. If you are using this method, please “ raise the hand” feature to inform the City Clerk ( meeting host) you wish to speak on the matter. Please ensure your computer speaker and microphone are fully functional.
For audio / calling in only, dial: + 1 (669) 254- 5252 or + 1 ( 669) 216- 1590 o To request to speak ( same as the “ raise hand” feature) press * 9 / When the City Clerk calls your name, press * 6 to unmute.
Meeting Webinar ID: 160 942 2955 / Passcode: 076794
If you are not able to attend the meeting in person or virtually - Public comment/ questions will be accepted by email to City Clerk Teresa Vargas at website_ cco@ci. lathrop. ca. us or by calling ( 209) 941- 7230
Questions or comments must be submitted by 4: 00 p.m., on the day of the meeting.
To address City Council in person, please submit a purple card to the City Clerk indicating name, address, and number of the item upon which a person wishes to speak.
Council Meetings are live- streamed ( with Closed Captioning) on Comcast Cable Channel 97, and on the City Council Webpage: https:// www. ci.lathrop. ca.us/ citycouncil/ page/ live- stream Addressing the Council
Any person may speak once on any item under discussion by the City Council after receiving recognition by the Mayor. Purple speaker cards will be available prior to and during the meeting.
To address City Council, a card must be submitted to the City Clerk indicating name, address and number of the item upon which a person wishes to speak. When addressing the City Council, please walk to the lectern located in front of the City Council. State your name and address. In order to ensure all persons have the opportunity to speak, a time limit will be set by the Mayor for each speaker ( see instructions on speaker form). In the interest of time, each speaker may only speak once on each individual agenda item; please limit your comments to new material; do not repeat what a prior speaker has said. If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
2 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 2 Citizen’s Forum
Any person desiring to speak on a matter, which is not scheduled on this agenda, may do so under the Citizen’ s Forum section. Please submit your purple speaker card to the City Clerk prior to the commencement of Citizen’ s Forum, or submit your request to speak via the “ raise hand” feature in ZoomGov. Only those who have submitted speaker cards, or have expressed an interest to speak, prior to the conclusion of Citizen’ s Forum will be called upon to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item, which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor will limit the length of your presentation ( see instructions on speaker form) and each speaker may only speak once on this agenda item. Please note, the Council Chamber has limited occupancy due to social distancing.
To leave a voice message for all Councilmembers simultaneously, dial ( 209) 941- 7230. To send an e-mail for Councilmembers simultaneously email: citycouncil@ci. lathrop. ca.us. This City Council Agenda and meeting materials can be accessed by computer or any smart device at:
https:// www. ci.lathrop. ca. us/ meetings
General Information
For reports citing supplemental documents relating to specific agenda items, these are available for review in the City Clerk’s Office. This agenda was posted at the following locations: City Hall, Community Center, Generations Center, Senior Center, and the Lathrop- Manteca Fire District “ J" Street and Somerston Parkway Offices. The meetings of the Lathrop City Council are broadcast on Lathrop Comcast Cable Television Channel 97 and live streamed on the City’ s website.
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility and/ or accommodations to this meeting. [ 28 CFR 35. 102- 35.104 ADA Title II] Interested persons must request the accommodation at least 2 working days in advance of the meeting by contacting the City Clerk at (209) 941- 7230. Information about the City or items scheduled on the Agenda may be referred to:
Teresa Vargas, MMC
Government Services Director / City Clerk
390 Towne Centre Drive
Lathrop, CA 95330
Telephone: ( 209) 941- 7230
3 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 3
CITY OF LATHROP
CITY COUNCIL SPECIAL MEETING
MONDAY, MAY 16, 2022
6:00 P.M.
COUNCIL CHAMBER, CITY HALL
390 Towne Centre Drive
Lathrop, CA 95330
AGENDA
PLEASE NOTE: There will be a Closed Session commencing at 5:30 p.m. The Special Meeting will reconvene at 6:00 p.m., or immediately following the Closed Session, whichever is later.
1. PRELIMINARY
1.1 CALL TO ORDER
1.2 CLOSED SESSION
1.2.1 CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation - Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(b)
1 Potential Case( s)
RECONVENE
1.2.2 REPORT FROM CLOSED SESSION
1.3 ROLL CALL
1.4 INVOCATION
1.5 PLEDGE OF ALLEGIANCE
1.6 ANNOUNCEMENT(S) BY MAYOR / CITY MANAGER
1.7 INFORMATIONAL ITEM( S) – None
1.8 DECLARATION OF CONFLICT( S) OF INTEREST
2. PRESENTATIONS
2.1 INTRODUCTION OF NEW EMPLOYEES
Parks, Recreation and Maintenance Services Department
Damon Kalahele, Maintenance Worker II
4 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 4 Police Department
Brian Bowen, Sergeant
Daniel Beringer, Police Officer
Joseph De La Fuente, Police Officer
Matthew Hector, Police Officer
Chris Ly , Police Officer
Vannack Sabou, Police Officer
Santino Soyangco, Police Officer
Joshua Salas, Police Officer
Jessica Stevens, Police Officer
Mayra Alejandra Valdivia, Police Officer
2.2 PROCLAMATION DECLARING NATIONAL PUBLIC WORKS WEEK, MAY 15- 21, 2022
2.3 ECONOMIC DEVELOPMENT UPDATE
2.4 MAYOR’ S COMMITTEE REPORT( S)
Parks & Recreation Update on Committee Events and Programs
3. CITIZEN’S FORUM
Any person desiring to speak on a matter, which is not scheduled on this agenda, may do so under Citizen’ s Forum. Please submit a purple speaker card to the City Clerk prior to the commencement of Citizen’ s Forum. Only those who have submitted speaker cards, or have expressed an interest to speak, prior to the conclusion of Citizen’ s Forum will be called upon to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item, which does not appear on the agenda, unless the item meets stringent statutory requirements. The City Council can, however, allow its members or staff to briefly ( no more than five ( 5) minutes) respond to statements made, to ask questions for clarification, make a brief announcement or report on his or her own activities. ( See California Government Code Section 54954. 2(a)).
Unless directed otherwise by a majority of the City Council, all questions asked and not answered at the meeting will be responded to in writing within 10 business days. ALL PUBLIC COMMENTS MUST BE MADE IN COMPLIANCE WITH THE LATHROP CITY COUNCIL HANDBOOK OF RULES AND PROCEDURES!
4. CONSENT CALENDAR
Items on the Consent Calendar are considered routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless the Mayor, Councilmember, or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately.
5 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 5
4.1 WAIVING OF READING OF ORDINANCES AND RESOLUTIONS
Waive the Reading in Full of Ordinances and Resolutions on Agenda and Adopt by Reading of Title Only, Unless Otherwise Requested by the Mayor or a Councilmember
4.2 APPROVAL OF MINUTES
Approve Minutes for the Regular Council Meeting of April 11, 2022 and Minutes for the Special Council Meeting of May 2, 2022
4.3 TREASURER’ S REPORT FOR MARCH 2022
Approve Quarterly Treasurer’s Report for March 2022
4.4 RATIFY SAN JOAQUIN COUNCIL OF GOVERNMENTS’ ANNUAL FINANCIAL PLAN
Adopt Resolution Ratifying the San Joaquin Council of Governments SJCOG) Annual Financial Plan for FY 2022- 23
4.5 RATIFY CONTRACT CHANGE ORDER NO. 1 WITH AMERICAN PAVEMENT SYSTEMS, INC. FOR MANTHEY ROAD REHABILITATION, CIP PS 21-08 Adopt Resolution Ratifying the City Manager’ s Action to Execute Contract Change Order No. 1 with American Pavement Systems, Inc. for Manthey Road Rehabilitation, CIP PS 21-08
4.6 RATIFY CITY MANAGER ACTION FOR PURCHASE OF FIVE UTILITY WORK
VEHICLES, APPROVE UPDATED VENDOR FOR PURCHASE OF TWO UTILITY
VEHICLES PREVIOUSLY APPROVED BY COUNCIL FOR A TOTAL OF SEVEN
VEHICLES, AND APPROVE BUDGET AMENDMENT
Adopt Resolution Ratifying City Manager Action for Purchase of Five ( 5) Utility Vehicles, Updating Vendor for Two (2) Vehicles Previously Approved by Council, for a Total of Seven ( 7) Vehicles to be Purchased from Elk Grove Auto/ Winner Chevrolet, and Approving Related Budget Amendment
4.7 ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY BENTON FENCE & DRILLING, INC. FOR GENERATIONS CENTER SKATE PARK FENCE, CIP PK 22-13
Adopt Resolution Accepting Public Improvements Constructed by Benton Fence & Drilling, Inc. for Generations Center Skate Park Fence, CIP PK 22- 13, Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
4.8 DECLARE DROUGHT EMERGENCY REGULATIONS AND IMPLEMENT LEVEL 2
WATER SHORTAGE RESPONSE ACTIONS OF THE CITY OF LATHROP WATER
SHORTAGE CONTINGENCY PLAN
Adopt Resolution Declaring Drought Emergency Regulations and Implement Level 2 Water Shortage Response Actions of the City of Lathrop Water Shortage Contingency Plan
6 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 6
4.9 APPROVE EXPANSION OF DATA BACKUP SYSTEM AND SOFTWARE
LICENSES
Adopt a Resolution Approving a Lease Purchase Agreement with Hewlett Packard Financial Services for an Additional Data Backup Appliance for City Hall and Lathrop Police Building Provided by Solid Networks, Inc.
4.10 APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT TRANSITION PROJECT AND APPROVE THE ADDITION OF
TWO POLICE OFFICER POSITIONS
1. Adopt Resolution Ratifying an Agreement with CDW Government for the Purchase a Network Router That Will Serve the New Lathrop Police Department; and
2. Adopt Resolution Ratifying Agreement with Solid Networks, Inc. for the Set Up of a Virtual Server Environment That Will Serve the New Lathrop Police Department; and
3. Adopt Resolution Ratifying Emergency Contract with Next Gen Alpha Upfitting for the Purchase and Installation of Police Equipment in the New Lathrop Police Department Fleet; and
4. Adopt Resolution Ratifying Contract Change Order No. 1 with Next Gen Alpha Upfitting for the Retro- fitting of Police Equipment in the Existing Police Department Fleet; and
5. Adopt Resolution Ratifying Emergency Contract with Continental Collision for the Auto- Body Paint Services of New and Existing Police Department Fleet; and
6. Adopt Resolution Ratifying Agreement with Wave Business Solutions, LLC to Provide Communication for Dispatch Services Between the City of Lathrop Police Department and the Ripon Police Department and to Provide Internet Access at the New Police Department; and
7. Adopt Resolution Amending the Police Department’s Sworn Compensation Plan; and
8. Adopt Resolution Approving Two Additional Police Officer Positions
4.11 APPROVE TASK ORDER NO. 10 FOR DE NOVO PLANNING GROUP TO
PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE MOSSDALE
LANDING WEST PROJECT
Adopt a Resolution Approving Task Order No. 10 for De Novo Planning Group to Prepare an Environmental Impact Report for the Mossdale Landing West Project
4.12 APPROVE TASK ORDER NO. 28 WITH 4LEAF, INC., FOR BUILDING
INSPECTION SERVICES
Adopt Resolution Approving Task Order No. 28 with 4LEAF Inc., to provide Building Inspection Services Pursuant to Master Professional Services Consulting Agreement dated September 21, 2015
7 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 7
4.13 APPROVE PARCEL MAP 22- 03 AND SUBDIVISION IMPROVEMENT
AGREEMENT FOR THE MAVERIK PROJECT LOCATED IN THE NORTH
CROSSROADS BUSINESS CENTER
Adopt Resolution Approving Parcel Map 22- 03 and Subdivision Improvement Agreement for the Maverik Project Located in the North Crossroads Business Center with Reynolds & Brown
4.14 APPROVE PROFESSIONAL SERVICES AGREEMENT WITH ROBERTSONBRYAN, INC. FOR CONSTRUCTION-RELATED SERVICES FOR THE SURFACE WATER DISCHARGE PROJECT, CIP WW 20-17
Adopt Resolution Approving a Professional Services Agreement with Robertson-Bryan, Inc. to perform Construction-Related Services for the Surface Water Discharge Project, CIP WW 20-17
4.15 APPROVE PROGRAM SUPPLEMENT AGREEMENT WITH CALTRANS FOR THE PAVEMENT MAINTENANCE AND REPAIR PROJECT CIP PS 21-12
Adopt Resolution Approving a Program Supplement Agreement with Caltrans for the Pavement Maintenance and Repair Project CIP PS 21- 12 and Authorizing the City Manager to Execute the Agreement
4.16 APPROVE AGREEMENT AND LEASE, WITH RICHLAND CROSSROADS, L.P.
RICHLAND) AND A QUITCLAIM DEDICATION TO RICHLAND
Adopt Resolution Approving an Agreement and Lease Related to CIP WW 20- 17 Surface Water Discharge Project with Richland Crossroads, L.P. for Percolation Pond 1 and a Quitclaim Deed of the Property to Richland
4.17 APPROVE OUT OF STATE TRAVEL AUTHORIZING THE PARKS, RECREATION,
AND MAINTENANCE SERVICES DIRECTOR TO ATTEND THE NATIONAL
RECREATION AND PARK ASSOCIATION ANNUAL CONFERENCE IN
PHOENIX, ARIZONA
Adopt Resolution Authorizing Out of State Travel for the Parks, Recreation, and Maintenance Services Director to Attend the 2022 National Recreation and Park Association ( NRPA) Conference, September 19-23, 2022, in Phoenix, Arizona
4.18 APPROVE INDUSTRIAL SOLID WASTE LICENSE RENEWAL FOR FISCAL YEAR 2022-23
Adopt Resolution Approving Annual Industrial Solid Waste License Renewal for Stockton Scavengers Association and Delta Container Corporation for Fiscal Year 2022-23
4.19 APPROVE RESTRUCTURING, AMENDMENTS TO EMPLOYEE
CLASSIFICATIONS / JOB DESCRIPTIONS, AND COMPENSATION PLANS IN
VARIOUS DEPARTMENTS
Adopt Resolution Approving Amendments to Employee Classifications / Job Descriptions, Compensation Plans for Various Positions, Amended FY 21-22 Grade Step Table, Amended FY 22-23 Grade Step Table, Amended Position Control Roster, Budget Amendment and Staffing Restructuring Requests 8 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 8
4.20 APPROVE EXPANSION OF WORKERS’ COMPENSATION COVERAGE PURSUANT TO ASSEMBLY BILL 1749
Adopt Resolution Approving Expansion of Workers’ Compensation Coverage Pursuant to AB 1749 for Lathrop Police Department Peace Officers who are Injured While Off Duty in Limited Circumstances
4.21 APPROVE THE PRELIMINARY ENGINEER’ S REPORT AND DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR FISCAL YEAR 2022/ 23 FOR INDUSTRIAL LIGHTING MAINTENANCE DISTRICT; RESIDENTIAL LIGHTING MAINTENANCE DISTRICT; MOSSDALE LANDSCAPE AND
LIGHTING MAINTENANCE DISTRICT; STORM DRAIN DISTRICT ZONE 1; AND STORM DRAIN DISTRICT ZONE 1A
Council to Consider the Following:
1. Adopt Resolution Approving the Preliminary Engineer’ s Report for the Industrial Lighting Maintenance District and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/23
2. Adopt Resolution Approving the Preliminary Engineer’ s Report for the Residential Lighting Maintenance District and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/23
3. Adopt Resolution Approving the Preliminary Engineer’s Report for the Mossdale Landscape and Lighting Maintenance District and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/ 23
4. Adopt Resolution Approving the Preliminary Engineer’s Report for the Storm Drain Districts Zones 1 and 1A and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/ 23
4.22 APPROVE THE PRELIMINARY ENGINEER’S REPORT AND DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR FISCAL YEAR 2022/ 23
FOR STONEBRIDGE LANDSCAPING MAINTENANCE DISTRICT AND
STONEBRIDGE DRAINAGE AND LIGHTING DISTRICT
Council to Consider the Following:
1. Adopt a Resolution Approving the Preliminary Engineer’ s Report for the Stonebridge Landscaping Maintenance District and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/ 23
2. Adopt a Resolution Approving the Preliminary Engineer’ s Report for the Stonebridge Drainage & Lighting District and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/23
4.23 APPROVE THE PRELIMINARY ENGINEER’S REPORT AND DECLARING INTENTION TO LEVY ANNUAL ASSESSMENTS FOR FISCAL YEAR 2022/23 FOR LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 93- 1
WOODFIELD PARK)
Adopt a Resolution Approving the Preliminary Engineer’s Report for Landscape and Lighting Maintenance District No. 93-1 (Woodfield Park) and Declaring Intention to Levy Annual Assessments for Fiscal Year 2022/ 23 9 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 9
RIVER ISLANDS CONSENT ITEM(S)
4.24 APPROVE FINAL MAP, COMMON USE AGREEMENT, AND SUBDIVISION IMPROVEMENT AGREEMENT FOR 35 LOTS IN TRACT 4102 VILLAGE “ MM2”
WITHIN LAKESIDE WEST DISTRICT OF RIVER ISLANDS
Adopt Resolution Approving Final Map for Tract 4102 Village “MM2” within the Lakeside West District, Totaling 35 Single Family Lots, Common Use Agreement, and Subdivision Improvement Agreement with River Islands Stage 2B, LLC
5. SCHEDULED ITEMS
5.1 PUBLIC HEARING ( PUBLISHED NOTICE) TO CONSIDER FIRST READING
AND INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LATHROP AMENDING THE LATHROP MUNICIPAL CODE TITLE 8 HEALTH AND SAFETY”, CHAPTER 8.16 ENTITLED “ GARBAGE COLLECTION AND DISPOSAL”, SECTION 8.16.010 ENTITLED “ DEFINITIONS” AND ADDING A NEW SECTION 8.16.310 ENTITLED “ EDIBLE FOOD RECOVERY” The Council to Consider the Following:
1. Hold a Public Hearing; and
2. First Reading and Introduction of an Ordinance Amending the Lathrop Municipal Code Title 8 “ Health and Safety”, Chapter 8.16 Entitled, “ Garbage and Collection Disposal”, Section 8.16.010 Entitled “ Definitions” and Adding a New Section 8.16.310 Entitled Edible Food Recovery
5.2 PUBLIC HEARINGS ( PUBLISHED NOTICES) TO ADOPT AN URGENCY
ORDINANCE AND CONSIDER A REGULAR/ STANDARD ORDINANCE BY THE
CITY COUNCIL OF THE CITY OF LATHROP ADOPTING A POLICY FOR THE
USE OF MILITARY EQUIPMENT BY THE LATHROP POLICE DEPARTMENT The Council to Consider the Following:
1. Hold a Public Hearing; and
2. Adopt Urgency Ordinance Amending Title 9 “ Public Peace and Welfare” of the Lathrop Municipal Code by Adding New Chapter 9.20 Titled “ Military Equipment Use Policy” to Establish a Policy for the Proper Use, Funding and Acquisition of Military Style Equipment as Set Forth by Assembly Bill 481 (Chieu)
3. Hold a Public Hearing; and
4. First Reading and Introduction of an Ordinance Amending Title 9 Public Peace and Welfare” of the Lathrop Municipal Code by Adding New Chapter 9.20 Titled “ Military Equipment Use Policy” to Establish a Policy for the Proper Use, Funding and Acquisition of Military Style Equipment as Set Forth by Assembly Bill 481 (Chieu)
5.3 PUBLIC HEARING ( PUBLISHED NOTICE) TO CONSIDER AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING ELECTRONIC
AND PAPERLESS FILING OF FAIR POLITICAL PRACTICES COMMISSION
DISCLOSURE CAMPAIGN STATEMENTS & STATEMENTS OF ECONOMIC
INTEREST FORMS
10 May 16, 2022 Lathrop City Council Special Meeting Agenda Page 10 The Council to Consider the Following:
1. Hold a Public Hearing; and
2. First Reading and Introduction of an Ordinance Amending Title 2 Administration And Personnel” of the Lathrop Municipal Code by Adding New Chapter 2.60 Titled “ Electronic Filings” to Accept Electronic and Paperless Filing of Fair Political Practices Commission Disclosure Campaign Statements & Statements of Economic Interest Forms
5.4 REVIEW AND PROVIDE DIRECTION ON DESIGN FOR CIP PK 22-34
SHILLING AVENUE PARK PROJECT
Review Conceptual Design and Consider the Adoption of Resolution Approving Related Budget Amendment for CIP PK 22-34 Shilling Avenue Park Project
5.5 RECEIVE UPDATE AND PROVIDE DIRECTION FOR CIP PS 22-41 MOSSDALE
ROUNDABOUTS IMPROVEMENTS
Council to Receive Update and Adopt Resolution Approving the Creation of Capital Improvement Project PS 22-41 Mossdale Roundabouts Improvements, Awarding a Construction Contract with FBD Vanguard Construction, Inc., and Approving Related Budget Amendment
6. COUNCIL COMMUNICATIONS
6.1 MAYOR & COUNCILMEMBER COMMITTEE REPORT( S)
Central Valley Executive Committee/ LOCC ( Akinjo/ Diallo) Council of Governments ( Lazard/ Diallo)
Integrated Waste Management Solid Waste Division ( Akinjo/ Torres- O’Callaghan) Reclamation District 17 Joint Powers Authority ( Salvatore) San Joaquin Partnership Board of Directors ( Salvatore) San Joaquin County Commission on Aging ( Zavala)
San Joaquin Valley Air Pollution Control District ( Akinjo/ Dhaliwal) Water Advisory Board ( Torres- O’Callaghan/ Lazard)
Tri Valley- San Joaquin Valley Regional Rail Authority ( Akinjo) San Joaquin Area Flood Control Agency ( Akinjo & Lazard) LAFCo ( Diallo)
6.2 MAYOR & COUNCILMEMBER COMMENT( S)
7. ADJOURNMENT
Teresa Vargas/
Teresa Vargas, MMC
Government Services Director/City Clerk
11 12
ITEM 4. 2
CITY OF LATHROP
CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 11, 2022
7: 00 P. M.
COUNCIL CHAMBER, CITY HALL
390 Towne Centre Drive
Lathrop, CA 95330
MINUTES
PLEASE NOTE: There was a C/osed Session, which commenced at 6: 16 v. m. The ReQu/ ar Meetina reconvened at 7: 09 v. m.
1. PRELIMINARY
1. 1 CALL TO ORDER - Mayor Dhaliwal called the meeting to order at 6: 16 p. m.
1. 2 CLOSED SESSION
1. 2. 1 CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation - Significant Exposure to Litigation Pursuant to Government Code Section 54956. 9( b)
3 Potential Case( s)
RECONVENE - Mayor Dhaliwal reconvened the meeting at 7: 09 p. m.
1. 2. 2 REPORT FROM CLOSED SESSION
City Attorney Salvador Navarrete reported that direction was provided to staff pursuant to Item 1. 2; no other reportable item was taken.
1. 3 ROLL CALL Present: Mayor Dhaliwal; Vice Mayor Lazard; Councilmembers: Akinjo, Diallo and Torres
O' Callaghan
Absent: None
1. 4 INVOCATION - Senior Pastor pon Britton, Grace Community Church, provided the invocation.
1. 5 PLEDGE OF ALLEGIANCE - Senior Pastor pon Britton led the pledge of allegiance.
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 1 13 1. 6 ANNOUNCEMENT( S) BY MAYOR / CITY MANAGER
City Manager Stephen Salvatore provided the following information:
announced Special Meeting / Study Session hosted by the San Joaquin Area Flood Control Agency ( SJAFCA) to provide information on the Enhanced Infrastructure Financing District, scheduled for on May 2, 2022, at 6: 00 p. m., in the Lathrop Council Chamber; announced beginning of Phase 3 of the Levee Seepage Repair Project, conducted by Reclamation District 17 to construct deep cutoff walls within the levee, starting mid- April and lasting into late 2022; and announced the Airborne Electromagnetic ( AEM) Surveys to be conducted by the California Department of Water Resources, starting in early April, to collect groundwater data.
1. 7 INFORMATIONAL ITEM( S) - None
1. 8 DECLARATION OF CONFLICT( S) OF INTEREST
Vice Mayor Lazard declared conflict of interest with Items 4. 9 and 4. 13, due to her employment with Dell' Osso Farms.
2. PRESENTATIONS
2. 1 INTRODUCTION OF NEW EMPLOYEES
Public Works Director Michael King introduced Utility Operations Superintendent Frank Vallejo. Human Resources Director Theresa Roland introduced Human Resources Technician Jessica Swanton. Chief of Police Raymond Bechler introduced Records Supervisor Angela Victoria; Records Assistant II Matthew Robinson; Management Analyst I Cristina Caguiat; Police Sergeant Rodolfo Alaniz; Police Sergeant Greg Mortenson; Police Sergeant Landon Lawson; Police Sergeant Billy Boyle; Police Officer Blake Escobar; Police OfFicer Philip Hicks; Police Officer Robert Dominguez; and Police Officer Jorge Andrade.
2. 2 RECOGNITION OF ZACH JONES FOR HIS YEARS OF SERVICE AS THE CITY
OF LATHROP DIRECTOR OF PARKS, RECREATION & MAINTENANCE
SERVICES
City Manager Stephen Salvatore announced the retirement of Director of Parks, Recreation and Maintenance Services Zach Jones, effective April 30, 2022, and provided an overview of career accomplishments during his tenure with the City of Lathrop. Councilmembers thanked Mr. Jones for his contributions to the Lathrop community. Mr. Jones provided a farewell speech and expressed appreciation to Councilmembers and staff.
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 2 14 3. CITIZEN' S FORUM
Irene Torres ( in person speaker) expressed various concerns related to traffic safety and commercial truck traffic on Lathrop Road. Ms. Torres also requested additional traffic enforcement on Lathrop Road near her property.
4. CONSENT CALENDAR
On a motion by Mayor Dhaliwal, seconded by Vice Mayor Lazard, the City Council approved the Consent Calendar, except * Items 4. 9 and 4. 13, by the following roll call vote, unless otherwise indicated:
Ayes: Akinjo, Diallo, Lazard, Torres- O' Callaghan, and Dhaliwal Noes: None
Absent: None
Abstain: None
Items 4. 9 and 4. 13 were voted on separately from the Consent Calendar.
4. 1 WAIVING OF READING OF ORDINANCES AND RESOLUTIONS
Waived the reading in full of ordinances and resolutions on agenda and adopt by reading of title only, unless otherwise requested by the Mayor or a Councilmember.
4. 2 APPROVAL OF MINUTES
Approved Minutes for the Regular Council Meeting of March 14, 2022.
4. 3 APPROVE OUT- OF- STATE TRAVEL FOR CITY STAFF TO PARTICIPATE IN THE ICSC CONFERENCE IN MAY 2022
Adopted Resolution 22- 5039 approving out- of-state travel for two city staff inembers to attend and represent the City of Lathrop at the International Council of Shopping Centers ( ICSC) 2022 Conference in Las Vegas, Nevada from May 22, 2022 to May 24, 2022.
4. 4 APPROVE MEMORANDUMS OF UNDERSTANDING BETWEEN THE CITY OF
LATHROP, LATHROP MID- MANAGERS AND CONFIDENTIAL EMPLOYEES LMCEA), SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 1021
SEIU), AND UNREPRESENTED EMPLOYEES
Adopted Resolution 22- 5040 approving Memorandums of Understanding with the Lathrop Mid- Managers and Confidential Employees Association for the management bargaining group, the Service Employees International Union Local 1021 for the general services bargaining unit, provide unrepresented staff with the same terms and conditions, as provided to SEIU and LMCEA members, pursuant to the Memorandums of
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 3 15 Understanding, increasing appropriations, and approving updated grade step table.
4. 5 APPROVE PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH EKI ENVIRONMENT & WATER, INC. FOR INTEGRATED WATER RESOURCES MASTER PLAN AMENDMENT, CIP PW 22- 19 AND CIP WW 22- 24 AND
RELATED BUDGET AMENDMENT
Pulled by Councilmember Akinjo. A question and answer period ensued.
Public Works Director Michael King provided additional information.
Adopted Resolution 22- 5041 approving professional consulting services agreement with EKI Environment & Water, Inc. for Integrated Water Resources Master Plan Amendment, CIP PW 22- 19 ( Water) and CIP WW 22- 24 ( Wastewater and Recycled Water) and related budget amendment
4. 6 APPROVE AMENDMENT NO. 4 FOR PROFESSIONAL SERVICES AGREEMENT FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04 Pulled by Councilmember Akinjo. A question and answer period ensued.
Public Works Director Michael King provided additional information.
Adopted Resolution 22- 5042 approving Amendment No. 4 for professional services agreement with WSP USA, Inc. for the Manthey Road Bridge Replacement Project, CIP PS 12- 04
4. 7 APPROVE TASK ORDER NO. 18 FOR J. B. ANDERSON LAND USE PLANNING
TO PROVIDE CONTRACT PLANNING SERVICES FOR THE MOSSDALE
LANDING WEST PROJECT AND RELATED ENTITLEMENTS
Pulled by Councilmember Akinjo. A question and answer period ensued.
Assistant Community Development Director Rick Caguiat provided additional information.
Adopted Resolution 22- 5043 approving Task Order No. 18 for ). B.
Anderson Land Use Planning to provide contract planning services to manage and process the Mossdale Landing West Project and related entitlements.
4. 8 ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY TAYLOR BACKHOE SERVICE, INC. DBA TBS CONTRACTORS FOR GENERATIONS CENTER PARKING LOT LANDSCAPE, CIP PK 20- 23
Pulled by Councilmember Akinjo. A question and answer period ensued.
Public Works Director Michael King and Parks, Recreation, and Maintenance Services Zach ] ones provided additional information.
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 4 16 Adopted Resolution 22- 5044 accepting public improvements constructed by Taylor Backhoe Service, Inc. dba TBS Contractors for the construction of the Generations Center Parking Lot Landscape CIP PK 20- 23, authorize the filing of a notice of completion, release of contract retention, and release of performance and payment bonds
RIVER ISLANDS CONSENT ITEM( S)
Councilmember Lazard recused herself at 8: 17 p. m., following the vote of the consent calendar ( Items 4. 1 to 4. 8), prior to the vote of Items 4. 9 and 4. 13, due to declared conflict of interest as noted in Item 1. 8.
On a motion by Mayor Dhaliwal, seconded by Councilmember Akinjo, the City Council approved Items 4. 9 and 4. 13, by the following roll call vote, unless otherwise indicated:
Ayes: Akinjo, Diallo, Lazard, Torres- O' Callaghan, and Dhaliwal Noes: None
Absent: None
Abstain: None
4. 9 CREATE CIP PK 22- 40 BANTA JOINT USE COMMUNITY PARK
IMPROVEMENTS, AWARD CONSTRUCTION CONTRACT TO WESTSIDE
LANDSCAPE AND CONCRETE, INC. FOR THE CRICKET PITCH
INSTALLATION, AND RELATED BUDGET AMENDMENTS
Pulled by Councilmember Akinjo. A question and answer period ensued.
Parks, Recreation and Maintenance Services Director Zach Jones provided additional information.
Adopted Resolution 22- 5045 creating CIP PK 22- 40 Banta School Joint Use Community Park Improvements, approving Construction Contract with Westside Landscape and Concrete, Inc. for the installation of a cricket pitch, and approving a budget amendment for the purchase of park equipment.
4. 10 APPROVE FINAL MAP, C2 COMMUNITY PARK OFFER OF DEDICATION, AND SUBDIVISION IMPROVEMENT AGREEMENT FOR 23 LOTS IN TRACT 3794 VILLAGES " C6" & C7", SOUTH RIVER BEND DISTRICT OF RIVER ISLANDS Adopted Resolution 22- 5046 approving Final Map for Tract 3794 Villages C6" and C7" within the South River Bend District, totaling 23 single- family lots, C2 Community Park Offer of Dedication, and Subdivision Improvement Agreement with River Islands Custom Homesites, LLC.
4. 11 APPROVE FINAL MAP, COMMON USE AGREEMENT, AND SUBDIVISION IMPROVEMENT AGREEMENT FOR 43 LOTS IN TRACT 4072 VILLAGE " NN2",
LAKESIDE WEST DISTRICT OF RIVER ISLANDS
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 5 17 Adopted Resolution 22- 5047 approving Final Map for Tract 4072 Village NN2" within the Lakeside West District, totaling 43 single- family lots, a Common Use Agreement, and Subdivision Improvement Agreement with River Islands Stage 2B, LLC.
4. 12 APPROVE FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR 60 LOTS, TRACT 4082 VILLAGE " FF2", OLD RIVER DISTRICT OF RIVER
ISLANDS
Adopted Resolution 22- 5048 approving final map for tract 4082 Village FF2" within the Old River District, totaling 60 single-family lots and subdivision improvement. agreement: with River Islands Stage 2B, LLC
4. 13 APPROVE FINAL MAP, STREET NAMES, CFD ANNEXATION, AND SUBDIVISION IMPROVEMENT AGREEMENT FOR 108 UNITS ( 1 LOT) IN TRACT 4115 VILLAGE CC", LAKESIDE EAST DISTRICT OF RIVER ISLANDS Adopted Resolution 22- 5049 approving final map for tract 4115 Village CC" within the Lakeside East District of River Islands, totaling 108 single family condominium units ( 1 lot), street names, CFD annexation no. 26, and Subdivision Improvement Agreement with River Islands Stage 2A, LLC Councilmember Lazard returned to the chamber/ dais at 8: 22 p. m. following the vote of Items 4. 9 through 4. 13, for the remainder of the meeting.
5. SCHEDU ED ITEMS
5. 1 PUBLIC HEARINGS ( PUBLISHED NOTICES) TO ADOPT AN URGENCY
ORDINANCE AND CONSIDER A REGULAR/ STANDARD ORDINANCE BY THE
CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING REQUIREMENTS OF
THE PENAL CODE RELATING TO THE RECRUITMENT AND TRAINING OF LAW
ENFORCEMENT OFFICERS
Government Services Director / City Clerk Teresa Vargas introduced Lathrop Police Commander Stephen Sealy. Ms. Vargas provided the presentation. A questions and answer period followed. Commander Sealy and City Attorney Salvador Navarrete provided additional information on the matter.
Mayor Dhaliwal opened the public hearing for consideration of an Urgency Ordinance amending Title 9 Public Peace and Welfare" of the Lathrop Municipal Code by adding new Chapter 9. 02 titled " Peace Officer Standards and Training". There were no speakers. Mayor Dhaliwal closed the public hearing.
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 6 18 On a motion by Vice Mayor Lazard, seconded by Councilmember Diallo, the City Council considered the following items:
1. Held a public hearing; and
2. Adopted Urgency Ordinance 22- 432 amending Title 9 " Public Peace and Welfare" of the Lathrop Municipal Code by adding new Chapter 9. 02 Titled " Peace Officer Standards and Training" to accept requirements of the Penal Code relating to the recruitment and training of law enforcement officers.
Ayes: Akinjo, Diallo, Lazard, Torres- O' Callaghan, and Dhaliwal Noes: None
Absent: None
Abstain: None
Mayor Dhaliwal opened a second public hearing for consideration of a regular Ordinance amending Title 9 " Public Peace and Welfare" of the Lathrop Municipal Code by adding new Chapter 9. 02 titled " Peace Officer Standards And Training". There were no speakers. Mayor Dhaliwal closed the public hearing.
On a motion by Vice Mayor Lazard, seconded by Councilmember TorresO' Callaghan, the City Council considered the following items:
3. Held a public hearing; and
4. Held first reading and introduction of an ordinance amending Title 9 Public Peace and Welfare" of the Lathrop Municipal Code by adding new Chapter 9. 02 titled ' Peace Officer Standards and Training" to accept requirements of the Penal Code relating to the recruitment and training of law enforcement officers.
Ayes: Akinjo, Diallo, Lazard, Torres- O' Callaghan, and Dhaliwal Noes: None
Absent: None
Abstain: None
6. COUNCIL COMMUNICATIONS
6. 1 MAYOR DHALIWAL REFERRAL - Signal at Harlan Road & Slate Street and Speed Humps around Joseph Widmer School
Mayor Dhaliwal provided an overview of the referral, including consideration of a splash pad in the River Islands community. A question and answer period ensued. Council consensus directed staff to agendize all matters discussed to a future meeting for further council consideration.
6. 2 MAYOR & COUNCILMEMBER COMMI EE REPORT( 5)
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 7 19 Councilmember Akinjo discussed matters related to his participation to the San Joaquin County Integrated Waste Management Solid Waste Committee, Tri Valley- San Joaquin Valley Regional Rail Authority, and San Joaquin Area Flood Control meetings.
6. 3 MAYOR & COUNCILMEMBER COMMENT( S)
Councilmembers welcomed the new employees, thanked those in attendance, and reminded the public of the Special Meeting scheduled for May 2, 2022.
7. AD70URNMENT — There being no further business, Mayor Dhaliwal adjourned the meeting at 8: 59 p. m.
V
Te esa Vargas, MMC
overnment Services Di ctor/ City Clerk
April 11, 2022 Lathrop City Council Regular Meeting Minutes Page 8 20 CITY OF LATHROP
CITY COUNCIL SPECIAL MEETING & STUDY SESSION
MONDAY, MAY 2, 2022, 6: 00 P. M.
COUNCIL CHAMBER, CITY HALL
390 Towne Centre Drive, Lathrop, CA 95330
MINUTES
1. PRELIMINARY
1. 1 CALL TO ORDER - Mayor Dhaliwal called the meeting to order at 6: 02 p. m.
1. 2 ROLL CALL Present: Mayor Dhaliwal; Vice Mayor Lazard; Councilmembers: Akinjo, Diallo and
Torres- O' Cailaghan.
Absent: None.
1. 3 PLEDGE OF ALLEGIANCE - Vice Mayor Lazard led the pledge of allegiance.
2. STUDY SESSION ITEM( S)
2. 1 INFRASTRUCTURE FINANCING DISTRICT DRAFT INFRASTRUCTURE
FINANCING PLAN - STUDY SESSION
Executive Director Chris Elias with the San Joaquin Area Flood Control Agency ( S] AFCA) introduced Consultants Seth Wurzel with Larsen Wurzel Associates, Inc., and Amy Lapin with Economic & Planning Systems, Inc.
City Manager Stephen Salvatore provided a summary on the history of the 200 year flood protection legislation and the actions leading to the development of the Mossdale Tract Enhanced Infrastructure Financing District ( EIFD) Draft Infrastructure Financing Plan ( IFP).
Mr. Wurzel and Ms. Lapin provided the presentation which included an overview of the infrastructure financing plan, proposed boundary of the EIFD, estimate eligible infrastructure and facility costs, Mossdale Tract funding sources, tax increment financing overview, timing for tax increment revenues and forecast assumptions, summary of EIFD land uses, summary of ad valorem property tax shares, determination of EIFD participation levels, annual EIFD contribution rate scenarios, scal impact analysis, next steps and announcement of upcoming Public Hearing in Lathrop tentatively scheduled for ) uly 11, 2022. A question and answer period ensued throughout the presentation.
The City Council conducted a study session to discuss and review the Mossdale Tract Enhanced Infrastructure Financing District ( EIFD) Draft Infrastructure Financing Plan ( IFP).
May 2, 2022 Lathrop City Council Special Meeting Minutes Page 1 21 3. SCHEDULED ITEM( S)
3. 1 PROVIDE DIRECTION ON TERMS OF DRAFT DEVELOPMENT AGREEMENT
FOR A COMMERCIAL CANNABIS RETAIL DISPENSARY IN THE CITY OF
LATH RO P
City Attorney Saivador Navarrete provided the presentation which included an overview on prior actions approved by the City Council, a summary on the proposal submitted by Central California Greens, Inc. ( Applicant), and proposed options related to unsettled economic issues related to a potential Developer Agreement with the Applicant.
Applicant Corey Travis, with Central California Greens, provided additional information related to their application for a commercial cannabis retail dispensary in the City of Lathrop.
The City Council discussed the matter and provided staff direction on terms and conditions of a proposed draft development agreement for a future commercial cannabis retail dispensary in the City of Lathrop.
On a motion by Vice Mayor Lazard, seconded by Councilmember Diallo, the City Council approved a 2% fee on online orders and delivery sales, a 5% fee on onsite retail sales, and the option for Council to consider voting on a potential reduction at a later time should the City of Stockton reduce their 5% fee, by the following roll call vote, unless otherwise indicated:
Ayes: Diallo, Lazard, and Dhaliwal
Noes: Akinjo and Torres- O' Callaghan
Absent: None
Abstain: None
4. AD) OURNMENT — There being no further business, Mayor Dhaliwal adjourned the meeting at 7: 18 p. m.
f
j
a
lj;
T resa Vargas, MMC , 1
City Clerk
This meeting was called by a majority of the City Council per Government Code Section 54956. 5.
Members of rhe public inte ested in addressing the City Council during this Special Meeting may add ess the item( s), which have been described in rhe notice ofthis Special Meeting in accordance with Government Code Section 54954. 3( a).
May 2, 2022 Lathrop City Council Special Meeting Minutes Page 2 22 ITEM 4. 3
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6 . .."/// 14..
ilt/ Of L `
Quarterly Treasurer Report
March 2022
This report presents a detailed discussion of the City' s fund balances and investment portfolio as of March 31, 2022. It includes all investments managed by the City on its own behalf as well as the City' s Trustees. The report provides information on cash flows, broken down by both investment manager( City orTrustee) and by percentage allocation within the portfolio.
As of March 31, 2022, the investment portfolio was in compliance with all state laws and the City' s Investment Policy.
Current Portfolio Summary
As directed by the Investment Policy adopted by City Council, City staff strives to attain three primary goals with the City' s investments as follows ( in order of priority):
1. Safety— Preservation of the principal of invested funds
2. Liquidity— Ability to liquidate one or more of the City' s investments if unexpected expenditures arise
3. Return— Attainment of a market rate.of return
The majority of the portfolio is invested in the Local Agency Investment Fund ( LAIF), which is administered by the California State Treasurer' s office. LAIF provides the City with an investment vehicle with yields that are slightly greater than U. S. Treasuries (T- bills) with a 2- year maturity or less. LAIF is a high quality investment in terms of safety, liquidity, and yield. Additionally, LAIF is an" On Demand" account; meaning funds may be withdrawn upon with 1 day notice, representing maximum liquidity.
In addition to LAIF, the City holds investments in Money Market Mutual Funds, Nonnegotiable Certificates of Deposit, and State and Local Government Securities ( SLGS). These investments are prudent investment choices and are included in the City' s Investment Policy as allowable investments.
Each investment mentioned above has a specific maturity date. However, much of the portfolio is On Demand.
The short weighted average maturity provides the City with a great deal of liquidity during this period of heightened economic uncertainty and period of low investment yields. This liquidity places the City in a position to invest in longer term maturity investments once interest rates begin to move up toward their historical norms; overall macroeconomic indicators signal solid and consistent growth in future years.
The following table ( Table: 1) provides a summary of the City' s cash and investments, by holding party, based on recorded value as of March 31, 2022 compared with the prior quarter:
23 Table: l:
December 31, 2021` March 31 2022
r-----+__—
l__Y
i Holding Party Fund Amounts i ' %
of
i Fund Amounts( i)
f !
Portfol o Portfolio
r
Investments/ Cash held by_the City _ 208, 888, 364 84% 179, 446, 487 _ 70% _ a
Investments held byTrustees 38, 540, 525 16% f 77, 637, 682 ! 30% i TOTAL
T-- — ---
I__ 1 247 428 889 1 0
ifo 257, 084, 169 100%___
1) Small variances are due to the summation and rounding of multiple figures to the nearest whole dollar Please see the following pages ( Tables: 2 through 5) for a more detailed analysis of transactional additions and reductions due to cash flow needs, debt service payments, and maturities/ rollovers of certain investments.
Revenues arrived during the quarter, per City staff expectations, are as follows: utility payments, property tax, franchise fees, sales tax( including Measure C), developer billing fees, grant reimbursements, building permit fees, plan check fees, and Transient Occupancy Tax( TOT).
Significant payables paid out during the quarter include:
I. Nonrecurring Expenditure Capital Improvement Projects — General Government, Parks, Streets, Water, and Wastewater
II. Recurring Expenditures
a. Contractual— Park& Street Landscaping, and Water Treatment Services b. Intergovernmental payments — San Joaquin County ( Police Services), Lathrop Manteca Fire District, City of Manteca ( Wastewater Contract)
Quarterlv Economic Update
According to the latest projections from PFM Asset Management; In Q1, U. S. economic conditions were characterized by: ( 1) persistent high inflation; ( 2) the Federal Reserve ( Fed) kicking off a shift to tighter monetary policy; ( 3) rapidly rising interest rates; ( 4) elevated energy and commodity prices; ( 5) increased volatility and riskoff sentiment in credit and equity markets; (6) stronger than ever labor market. As a result of surging inflation that proved not to be transitory, the Fed raised the overnight federal funds target rate to 0. 25% in March 2022 for the first time since December 2018, underscoring the risk that inflation now poses to economic growth and stability.
Underneath the headlines, the American consumer remains in good standing with strong household balance sheets supporting consumer demand. The final reading for Q4 2021 GDP showed that the U. S. economy grew at an annualized growth rate of 6. 9%. Given current conditions, economists forecast a large drop for Q1 2022 and more moderate growth for the year, around 3. 2%. That path will depend, in part, on how well the economy can handle an aggressive series of rate hikes. Locally, the San Joaquin Valley area experienced a decrease in unemployment rates ( San Joaquin County: 5. 7%; City of Lathrop: 5. 0%).
I certify that all of the investments reported herein are in accordance with the" City of Lathrop Investment Policy" adopted on October 11, 2021, with the Government Code, and other contractual agreements. I further certify the investments reported herein provide for the ability of the City to meet cash flow needs for the next six months.
Ste J. Salvatore Cari Jam s
City Manager Director f inance
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CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: RATIFY SAN 70AQUIN COUNCIL OF GOVERNMENTS'
ANNUAL FINANCIAL PLAN
RECOMMENDATION: Adopt Resolution Ratifying the San Joaquin Council of Governments ( SJCOG) Annual Financial Plan for
FY 2022- 23
BACKGROUND:
Every year pursuant to Section 7( b) of the San Joaquin Council of Governments' S] COG) Joint Powers Agreement, in anticipation of the new fiscal budget year, SJCOG requests that each member city ratify SJCOG' s Annual Financial Plan ( AFP) for the upcoming fiscal year.
Attached and referenced herein as Attachment B, is the Approved SJCOG Fiscal Year FY) Budget for 2022- 2023. Similar requests from SJCOG have been submitted to participating cities and ratified annually since the Joint Powers Agreement went into effect December 7, 2000.
The SJCOG AFP for FY 2022- 2023, was adopted by their Board on March 24, 2022, by Board Resolution No. R- 22- 68. The AFP provides a detail of expenditures by cost category and line item comparing the proposed FY 2022- 2023 budgets with the current FY 2021- 2022 adopted budget.
REASON FOR RECOMMENDATION:
The SJCOG Joint Powers Agreement requires that the Annual Financial Plan be delivered to its jurisdictional member agencies for ratification. Therefore, it is recommended that the City Council ratify the SJCOG' s Annual Financial Plan for FY 2022- 2023.
FISCAL IMPACT:
No fiscal impact to Lathrop. However, the SJCOG letter dated April 4, 2022, highlights the following significant changes for FY 22- 23 when compared to FY 21- 22:
S1COG Annua/ Financia/ P/an Summar
Revenue Funds FY 2021- 2022 FY 2022- 2023
Federa/ Grants 7, 259, 320 6, 639, 687
State Grants 13, 851, 972 10, 797, 910
Local Funding 5, 522, 391 6, 478, 356
Interest & Other 71, 000 80, 000
Total Revenues 26, 704, 683 23, 995, 953
33 CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
RATIFY SJCOG ANNUAL FINANCIAL PLAN FOR FY 22- 23
S1COG Annua/ Financia/ P/an Summar
Expenditure Funds FY 2021- 2022 FY 2022- 2023
Salary & Benefits 5, 153, 228 5, 148, 342
Services & Supplies 1, 121, 300 1, 197, 800
Professional Services 20, 234, 655 17, 454, 311
Capital Outlay 195, 500 195, 500
Tota/ Expenditures i 26, 704, 683 23, 995, 953
Highlights:
o General Fund Operating Revenues decreased by $ 2, 708, 730 Federal Funding decreased by 8. 54%
State Funding Sources decreased by 22. 05%
Local Revenues increased by 17. 31%
o Budgeted Expenditures are $ 23, 995, 953
Salaries and Benefits decreased 0. 9%
Services and Supplies increase by 6. 82%
Training & Travel increased by $ 34, 000 from prior FY
o Professional Services increased $ 995, 631 over FY 20- 21 o Fixed Assets remained the same at $ 195, 000.
ATTACHMENTS:
A. Resolution Ratifying the San Joaquin Council of Governments Annual Financial Plan for FY 2022- 23
B. Letter from S) COG Dated April 4, 2022, including SJCOG Resolution R- 22- 68 Board Report Adopting the FY 2022- 23 Annual Financial Plan 34 CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
RATIFY SJCOG ANNUAL FINANCIAL PLAN FOR FY 22- 23
APPROVALS:
y ' c1 - 1 2
esa Vargas Date
Government Services Director
City lerk
r
3 Cari Jar s Date
Finan' irector
f
Z— Z Z,.
Salvador Navarrete Date
City Attorney
Z9-ZZ
Step en J. Salvatore Date
City Manager
35 RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING
THE SAN OAQUIN COUNCIL OF GOVERNMENTS' ANNUAL FINANCIAL PLAN FOR FY 2022- 2023
WHEREAS, every year pursuant to Section 7( b) of the San ] oaquin Council of Governments' ( SJCOG) Joint Powers Agreement, in anticipation of the new fiscal budget year, S) COG provides a letter, resolution, and report requesting that each City ratify SJCOG' s Annual Financial Plan for the upcoming fiscal year; and WHEREAS, the Annual Financial Plan provides a detail of expenditures by cost category and line item comparing the proposed 2022- 23 budgets with the current fiscal year's ( FY 2021- 22) adopted budget; and
WHEREAS, the SJCOG Board approved the Annual Financial Plan for FY 2022- 2023 on March 24, 2022, by Board Resolution No. R- 22- 68; and WHEREAS, the SJCOG Joint Powers Agreement requires that the Financial Plan be delivered to its member agencies for ratification; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop hereby ratify the FY 2022- 2023 Annual Financial Plan for the San Joaquin Council of Governments.
The foregoing resolution was passed and adopted this 16th day of May 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS O FORM:
S- Li
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 22-
36 DocuSign EnvelopelD: B963C759- 9306- 435C- A9CF- 5499753F0871 SSSE. WeberAvenue • Stockton, California 95202 • P209.235. 0600 • F209. 235. 0438 • www. sjcog. org Apri14, 2022
Stephen Salvatore
City of Lathrop
390 Towne Center Drive
HuR
Y
Lathrop, CA 95330 E' .......
Robe t Rickman
VICE CHAIR
Dear Mr. Salvatore:
Dinne Nguveia
EXE T E o REcroR
Enclosed is a summary of the San Joaquin Council of Governments' Annual Financial mt,. age„ re.s Plan( AFP) for Fiscal Year 2022/ 23.
CITIES OF
ESCALON.
nrHROP. The SJCOG Board staff report is included in this letter as well as a copy of the LOD1,
MANTECA, adopting resolution. Pursuant to SJCOG' s Joint Powers Agreement, following RiPON, adoption of the budget by the SJCOG Board, it is to be delivered to member agencies sTocKTON, for ratification by each governing body. Approval by a majority of the governing T
ApY' bodies representing 55% or more ofthe county' s population is considered ratification.
THE COUNTY OF SAN
JOAQUIN Therefore, SJCOG requests you place SJCOG' s Annual Financial Plan for Fiscal Year 2022/ 23 on a forthcoming agenda prior to June 30, 2022, for approval.
The Annual Financial Plan implements the FY 2022/ 23 Overall Work Program( OWP) that was also adopted by the SJCOG Board on March 24, 2022.
The attached proposed Annual Financial Plan( AFP) provides detail of revenues and expenditures by cost category and line item comparing the proposed FY 2022- 2023 budgets with the current year( FY 2021- 2022) adopted budget, as most recently amended, along with FY 2020- 2021 actual expenditures. The total revenues and expenditures total $ 23, 995, 953. 00. The proposed AFP represents the general fund budget for SJCOG. The revenues and expenditures in the AFP are the same as the Overall Work Program( OWP), however, presented in a traditional line-item format compared to the wark element format of the OWP.
The attached includes a summary of revenues and expenditures in the AFP and schedules detailing each ofthose categories( Revenues, Service and Supplies, Transportation, Training and Travel, Professional Services and Fixed/ Capital Assets).
The attached includes a suminary of revenues and expenditures in the AFP and detail for each of those categories.
Readers should note several differences between SJCOG and its member agencies' budgets:
SJCOG revenue sources are quite different from our member agencies.
SJCOG employs staff on an at- will basis, vis- a- vis civil service and has its own employee handbook and policies.
SJCOG has its own Financial and Accounting Policy guiding our financial matters including procurement procedures.
37 DocuSign Envelope ID: B9B3C759-9306 35C-A9CF-5499753F0871 SJCOG employees are exempted from Social Security except for Medicare.
As noted below, SJCOG offers a defined contribution retirement plan to its employees.
SJCOG has no Ca1PERS or post employments benefit obligations except limited sick leave conversion as noted.
The following assumptions are incorporated in the budget:
1. Work will not begin, and expenses will not be incurred unless anticipated revenue sources are secured.
2. The AFP anticipates SJCOG to be fully staffed. The budget includes a 5. 94% pool that can be drawn upon for merit- based increases and potential promotions. The full impact of that pool is incorporated into the salary- driven benefits ( retirement, Medicare, disability).
3. SJCOG has no significant liability exposure for post- employment benefits. a. The employee retirement program is a defined contribution program managed by the International City Managers Association Retirement Program ( Mission Square Retirement).
b. SJCOG employee vacation accruals are capped at two times the individual' s annual leave.
c. Upon separation with 50 years of age or 20 years of SJCOG employment, an employee can convert accrued sick leave hours to be deposited into a Retirement Health Savings Account to pay for health- related expenses. The conversion is based upon the employee' s salary at retirement.
REVENUES
Compared to the current year amended AFP, SJCOG general fund operating revenues are proposed to decrease from $ 26, 704, 682. 85 to $23, 995, 953. 00, a decrease of$2, 708, 729. 85.
Overall, federal funding for FY22/ 23 Revenue Bud et
To a dpetSZ3. yy5,953 general fund activities is
io, 9, 9io 619, 632. 58 or 8. 54%
120°°°°°
lower than FY 2021- 22 due
1a 6• 9• 6,4 8,356 primarily to consumption of
6 one year of Congestion
400000o Mitigation/ Air Quality
z
80•0°° funds( CMAQ) for dibs,
O
FaderaiGreMa SLteGraMs Local Inter
J OV' s Transportation
Demand Management
Funding Category
program.
Federal Grents SMu Gronu Local Interest& O[ her
State funding sources are
lower$ 3, 054, 062. 27 or 22. 05% due to:
1, 154, 000 drawdown on prior year' s Freeway Service Patrol funding. 1, 900, 000 is available for FY 22- 23 future years of Freeway Service Patrol funding. 472, 543 drawdown has occurred on four years of Senate Bill 1 ( SB1) Sustainable Transportation Planning Grants offset by a FY 22- 23 allocation of$341, 671.
There is $ 250, 000 from the State Transportation Improvement Program ( STIP) for planning.
38 DocuSign Envelope ID: 6963C759- 9306- 435C- A9CF- 5499753F0871 Expenditure of$2, 211, 597. 07 from the state grant for Sustainable Transportation Equity Project( STEP).
31, 777 is carried over from the prior year' s Affordable Housing& Sustainable Community grant.
Local revenues are higher by $ 955, 965. 00 or 17. 31% due to increased sales tax receipts bolstering the Local Transportation Fund by $ 512, 165 and Measure K by $443, 800.
EXPENDITURES
Salaries and Benefits are
FY22/ 23 Expenditures
TotalBudget$ 23,995,953 proposed to decrease by
za0000«
1, 4, 3u
4, 886 or . 9% from
5, 153, 228.26 to
o 5, 148, 342. 22 compared
a
W5'
1 to the FY 21- 22 amended
I,'. 2
budget. The budget
saooaoo i 197, 195• 0
includes a$ 200,000 or
5. 68% of total salaries
Sdufss& Sarvkes. nd Protwiaul CapitalOut` y
wrw•• w. pool for merit- based
Expendtture Class raises. The salary- driven
Salaries& Benefits ServkesandSupplles professionalServices CapitalOutlay benefits adjust accordingly.
Services and Supplies are proposed to increase slightly by $42, 500. Computer software and licensing has increased by $ 40, 000 to support both a return to the office, working remotely and heightened cybersecurity. Non- capital equipment and furniture is increasing $ 15, 000. Rents and leases- equipment is increased slightly by $ 6, 000. General office supplies, postage and subscriptions are reduced a combined $ 18, 500.
Transportation, Travel, and Training
Assuming work conditions are returning to normal, there will be more travel. In addition, with several new employees, more training expenses are expected. This budget is increased $ 34, 000 up to $ 100, 000. This will help to support such activities as the annual One Voice trip.
Professional Services— Decreases$ 2, 780, 343. 81 from FY 21- 22 from $20,234, 654. 59 to 17, 454, 310. 78
There is consumption of various grants and funding sources. For example, the SB- 1 Sustainable Communities Grants consumed$ 560, 000. The Regional Transportation Plan update is nearing the end of the cycle. This work consumed $322,000 in funding. The Sustainable Transportation Equity Project( STEP) has consumed $ 1, 800, 000.
Fixed Assets/ capital remains the same as the previous year at$ 195, 000.
Position Classification and Salary Schedule
Per board policy, the salary ranges at both the minimum and maximum levels are adjusted by the CPI change. The past year saw a 6. 52% increase in CPI. This is not a 6. 52% raise for all 39 DocuSign Envelope ID: 69B3C759- 9306- 435C- A9CF- 5499753F0871 employees, only and adjustment to the salary ranges to keep them competitive in the marketplace.
SJCOG staff would be pleased to appear before your policymakers to answer any questions they might have regarding this matter. We request ratification prior to June 30, 2022. Please let me know when this will be on your agenda. If you have any questions regarding this matter, don' t hesitate to contact me at 235- 0600.
Thank you for your assistance.
Sincerely,
CDxuSipned
by:
77C9E4A491524D2...
STEVE DIAL
Deputy Executive Director/ Chief Financial Officer
Attachments:
R- 22- 68
FY 2022- 23 Annual Financial Plan Staff Report
FY 2022- 23 Annual Financial Plan Board Summary
40 DocuSign Envelope ID: 69B3C759- 930B- 435C- A9CF- 5499753F0871
RESOLUTION
SAN JOAQUIN COUNCIL OF GOVERNMENTS
R- 22- 68
RESOLUTION APPROVING THE ADOPTION OF THE 2022- 2023
ANNUAL FINANCIAL PLAN
FOR THE SAN JOAQUIN COUNCIL OF GOVERNMENTS
WHEREAS, the San Joaquin Council of Governments is required by the Joint Powers Agreement to adopt a budget( Annual Financial Plan) annually, and WHEREAS, the adopted budget is to be sent to the member agencies for ratification.
NOW THEREFORE BE IT RESOLVED, that the San Joaquin Council of Governments adopts the FY 2022- 2023 Annual Financial Plan and directs the Executive Director to transmit it to the member agencies for ratification.
PASSED AND ADOPTED this 24th day of March 2022 by the following vote of the San Joaquin Council of Governments, to wit:
AYES: Councilmember Canepa, Stockton; Councilmember Jobrack, Stockton; Councilmember Kuehne, Lodi; Supervisor Miller, SJC; Supervisor Rickman, SJC; Councilmember Singh, Manteca; Supervisor Winn, SJC; Councilmember Wright, Stockton; Mayor Young, Tracy; Councilmember Zuber
NOES:
ABSENT: Councilmember Bellinger, Escalon; Vice Mayor Lazard, Lathrop DocuSqn qy:
I(,'
C18474F2603B405...
LEU M. ZUBER,
Chair
41 DocuSign Envelope ID: 69B3C759- 9306- 435C- A9CF- 5499753F0871 March 2022
SJCOG Board
STAFF REPORT
SUBJECT: FY 2022- 2023 Proposed Annual Financial
Plan ( AFP)
RECOMMENDED ACTION: That the Board Adopt Resolution 22- 68 Approving the FY 2022- 2023 Annual Financial Plan
The attached proposed Annual Financial Plan( AFP) provides detail of revenues and expenditures by cost category and line item comparing the proposed FY 2022- 2023 budgets with the current year( FY 2021- 2022) adopted budget, as most recently amended, along with FY 2020- 2021 actual expenditures. The total revenues and expenditures total $ 23, 995, 953. 00. The proposed AFP represents the general fund budget for SJCOG. The revenues and expenditures in the AFP are the same as the Overall Work Program ( OWP), however, presented in a traditional line- item format compared to the work element format of the OWP.
Below is a summary of revenues and expenditures in the AFP. For the detail for each of those categories please refer to the attached.
Readers should note several differences between SJCOG and its member agencies' budgets:
SJCOG revenue sources are quite different from our member agencies.
SJCOG employs staff on an at- will basis, vis- a- vis civil service and has its own employee handbook and policies.
SJCOG has its own Financial and Accounting Policy guiding our financial matters including procurement procedures.
SJCOG employees are exempted from Social Security except for Medicare.
As noted below, SJCOG offers a defined contribution retirement plan to its employees.
SJCOG has no CaIPERS or post employments benefit obligations except limited sick leave conversion as noted.
Upon adoption by the board, pursuant to the SJCOG Joint Powers Agreement, the AFP will be sent to the member agencies for ratification. Ratification is achieved when a majority of the member agencies representing 55% of the county population approve the AFP.
The following assumptions are incorporated in the budget:
1. Work will not begin, and expenses will not be incurred unless anticipated revenue sources are secured.
2. The AFP anticipates SJCOG to be fully staffed. The budget includes a 5. 94% pool that can be drawn upon for merit- based increases and potential promotions. The full impact of that pool is incorporated into the salary- driven benefits ( retirement, Medicare, disability).
3. SJCOG has no significant liability exposure for post- employment benefits. 42 DocuSign Envelope ID: B963C759- 930B- 435C- A9CF- 5499753F0871 a. The employee retirement program is a defined contribution program managed by the International City Managers Association Retirement Program ( Mission Square Retirement).
b. SJCOG employee vacation accruals are capped at two times the individual' s annual leave.
c. Upon separation with 50 years of age or 20 years of SJCOG employment, an employee can convert accrued sick leave hours to be deposited into a Retirement Health Savings Account to pay for health-related expenses. The conversion is based upon the employee' s salary at retirement.
REVENUES
Compared to the current year amended AFP, SJCOG general fund operating revenues are proposed to decrease from $26, 704, 682. 85 to $ 23, 995, 953. 00, a decrease of$2, 708, 729. 85.
Overall, federal funding for FY22/ 23 Revenue Budget
Totol Budget$ 23,995, 953 general fund activities is
ia,797, 9, 619, 632. 58 or 8. 54%
1 lower than FY 2021- 22 due
o. ess, s 6,a, s, 3s6 primarily to consumption of
one year of Congestion
400 0o Mitigation/ Air Quality
z
80' 0°° funds ( CMAQ) for dibs,
SJCOG' s Trans1 ortation Paieral Gnnts SLts Gnnn tocal nrerest& t" Demand Management
Funding Category
program.
Federal Grants Sate Gnnts lotal Intcrast& Other
State funding sources are
lower$ 3, 054, 062. 27 or 22. 05% due to:
1, 154, 000 drawdown on prior year' s Freeway Service Patrol funding. 1, 900, 000 is available for FY 22- 23 future years of Freeway Service Patrol funding. 472, 543 drawdown has occurred on four years of Senate Bill 1 ( SB1) Sustainable Transportation Planning Grants offset by a FY 22- 23 allocation of$341, 671.
There is $ 250,000 from the State Transportation Improvement Program( STIP) for planning.
Expenditure of$2,211, 597. 07 from the state grant for Sustainable Transportation Equity Project( STEP).
31, 777 is carried over from the prior year' s Affordable Housing& Sustainable Community grant.
Local revenues are higher by $ 955, 965. 00 or 17. 31% due to increased sales tax receipts bolstering the Local Transportation Fund by $512, 165 and Measure K by $443, 800. 43 DocuSign Envelope ID: 69B3C759-930B 35C-A9CF-5499753F0871
EXPENDITURES
Salaries and Benefits are
FY22/ 23 Expenditures
Tota/ Budget 523, 995,953 proposed to decrease by
l,. saall
4, 886 or .9% from
N
200°°°°°
5, 153, 228. 26 to
i 5, 148, 342. 22 compared
to the FY 21- 22 amended
X
0 5' las` a2
W budget. The budget
5000000 1, 197, 0 195,500
includes a $ 200, 000 or
5. 68% of total salaries
SdrNsi Senkesand Prafwlaql CayYblOutl y
e s w s« w«= pool for merit-based
Expenditure Class raises. The salary- driven
Sslarles& Benefltx 5ervicesand5upplces ProfessionalServices • CapiWlOutlay benefits adjust accordingly.
Services and Supplies are proposed to increase slightly by $42, 500. Computer software and licensing has increased by $ 40, 000 to support both a return to the office, working remotely and heightened cybersecurity. Non- capital equipment and furniture is increasing $ 15, 000. Rents and leases- equipment is increased slightly by $ 6, 000. General office supplies, postage and subscriptions are reduced a combined $ 18, 500.
Transportation, Travel, and Training
Assuming work conditions are returning to normal, there will be more travel. In addition, with several new employees, more training expenses are expected. This budget is increased $ 34, 000 up to $ 100, 000. This will help to support such activities as the annual One Voice trip.
Professional Services— Decreases $ 2, 780,343. 81 from FY 21- 22 from $20,234,654. 59 to 17, 454,310.78
There is consumption of various grants and funding sources. For example, the SB- 1 Sustainable Communities Grants consumed $ 560, 000. The Regional Transportation Plan update is nearing the end of the cycle. This work consumed $ 322, 000 in funding. The Sustainable Transportation Equity Project( STEP) has consumed $ 1, 800, 000.
Fixed Assets/ capital remains the same as the previous year at$ 195, 000.
Position Classification and Salary Schedule
Per board policy, the salary ranges at both the minimum and maximum levels are adjusted by the CPI change. The past year saw a 6. 52% increase in CPI. This is not a 6. 52% raise for all employees, only and adjustment to the salary ranges to keep them competitive in the marketplace.
FISCAL IMPACT
All revenues in the AFP are secured and available. The Annual Financial Plan is required to be adopted by the Board of Directors prior to April 1 each year and disseminated to the member agencies for ratification. The Annual Financial Plan is the traditional line- item budget 44 DocuSign Envelope ID: 6963C759- 9306- 435C- A9CF- 5499753F0871 identifying estimated revenues and expenditures for the fiscal year. The Annual Financial Plan is complementary to the Overall Work Program.
RECOMMENDATION
That the Board adopt Resolution 22- 68 approving the FY 2022- 23 Annual Financial Plan.
Prepared by: Steve Dial, Deputy Executive Director/ CFO, and Grace Orosco, Manager of Finance 45 DocuSign Envelope ID: B963C759- 9306- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 23
Proposed Final March 24, 2022
CHAIR
Councilmember Leo Zuber, City of Ripon
VICE- CHAIR
Supervisor Robert Rickman, San Joaquin County
BOARD OF DIRECTORS
Councilmember poug Kuehne City of Lodi
Vice Mayor Diane Lazard City of Lathrop
Councilmember Gary Singh City of Manteca
Councilmember Paul Canepa City of Stockton
Councilmember Sol Jobrack City of Stockton
Councilmember Dan Wright City of Stockton
Supervisor Kathy Miller County of San Joaquin
Supervisor Chuck Winn County of San Joaquin
Mayor Nancy Young City of Tracy
Councilmember David Bellinger City of Escalon
EX OFFICIO DIRECTORS
Dennis Agar, Director Caltrans District 10
Gary Giovanetti, Director San Joaquin Regional Transit District Anthony Barkett, Commissioner Port of Stockton
SUBMITTED BY:
Diane Nguyen
Executive Director
Steve Dial
Deputy Executive Director/
Chief Financial Officer
46 DocuSign Envelope ID: B9B3C759- 930B- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 2023
Proposed Final March 24, 2022
Flr Zazi Flr xoZi- zz Fv t432-z3
REVENUES Actual Amd# 2 hrOp tldE Blt Change Change
irrrrui
Federal Grants 5, 367, 138. 67 7, 259, 319.58 6,G 6$ 7.0p ( 619,632.58) 8. 54% State Grants 1, 765, 556.88 13,851,972.27 1Q3, 1d:l10 ( 3, 054,062.27) 22. 05% Local 5, 207, 017. 69 5, 522, 391. 00 G,47'8,8 r6,pO' 955,965. 00 17. 319 Interest 9. 924.38 2Q000.00 1,OOOflO 0. 00%
Other 51, 662.44 51,000.00 4p,itOp. Qp 9,000.00 17. 65% 5' i' iP!E1l t 12, 401, 300.06 26,704, 682.85 353. ' ( 2, 708,729. 85) 10. 14%
EXPENDITURES
Salaries& Benefits 4, 068,938.40 5, 153,228. 26 5, 148, 34. 2Z 4,886.04) 0. 099'0 Services& Supplies 981, 384. 57 1, 121, 300.00 1, 197,$ OQ.QO 76,500.00 6.82% Office Expense 284,346J2 261, 500.00 296,pt10. 00 36, 500. 00 13. 96% Communications 58,827.07 60,000.00 60,Qp0.1W O. 00Y
Memberships 34,372. 11 45, 000.00 45,0110, 0( 0.00%
Maintenance- Equipment 4, 531. 64 10, 000. 00 iq,itOD. 00' 0. 00% Rents& Leases- Equipment 97, 230.00 125, 000.00 13i3Opp. 00 6, 000. 00 4.80% Transportation,Trevel& Training( In& Out of State) 8, 485. 68 66,000.00 lOEi,Q00. 00 34, 000. 00 51. 52% Publications& Legal Notices 8, 539.52 7, 500.00 5C1p, Op O. 00Y Insurance 137, 046. 83 146, 300. 00 14d, 3tl0. tiff 0. 00% Building Operations& Maintenance 194, 115. 00 200,000.00 2p, OQb. Op 0.00% S1COG Building Debt Service Principal and Interest 153,890.00 200, 000.00 20d,G00.W 0.00% Professional Services 5, 945,599.90 20, 234, 654. 59 17,A54;3iQ78 ( 2, 780,343. 81) 13.74% CapitalOutlay 71,482.52 195, 500.00 195, 500. OQ 0. 00% Unallocated/ Reserve
S1COG OPERATING EXPENDITURES 11, 067, 40539 26, 704, 682. 85 23, 595, 553. DtI' ( 2, 705, 729. 85) 10. 14% 47 DocuSign Envelope ID: B963C759- 930B- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 2023
Proposed Final March 24, 2022
REVENUE
FY 2020- 21 FY 2021- 22 FY 2022-23
Revenue Source Actual Amd 2 Proposed Fi al Change
FEDERALGRANTS
U.S. Department of TranspoKation:
Federal Highway Administretion( PL) 1, 407, 914 $ 1, 383, 630 $ 1, 707,304 $ 323, 674 Federal Highway Administration( PL FY 20/ 21 C/ O) 3, 885 3, 885) Federal 7ransit Administration MPO Planning( FTA 5303) 284, 130 S 378, 781 $ 378,781 S Federal 7ransit Administration MPO Planning( FTA 5303 FY 19/ 20 C/ O) $ 211, 901 $ 72, 392 72, 392) Federal Trensit Administretion MPO Planning( FTA 5303 FY 20/ 21 C/ O) 45, 769 45, 769) RSTPCML 6088( 068) I- 205 Managed Lanes Widening 1, 603, 321 $ 2, 421, 802 $ 2,421,802 $ TDM- Merced CAG CMAQ 101, 635 $ 201, 800 $ 40, 000 $ ( 161, 800) TDM- Merced CAG CMAQ 56, 507 $ 48, 365 S 75,000 $ 26, 635 TDM- StanCOG CMAQ S 368, 562 S 580, 958 $ 566,800 $ ( 14, 158) CMAQTDM 1, 333, 169 $ 2, 121, 937 $ 1, 450, 000 $ ( 671, 937) 5, 367, 139 $ 7, 259, 320 $ 6, 639, 687 $ ( 619,633)
STATE GRANTS
California DepaRment of Transportatian:
STIP Planning& Programming 207, 316 $ 290, 000 $ 250,000 $ ( 40, 000) S71P Planning& Programming FY 20/ 21 Carryover 41, 342 $ 41, 342 $ 41,342) FY 17/ 18 Caltrens Sustainable Transportation Planning Grant( 561) S FY 18/ 19 Caltrens Sustainable Trensportation Planning Grant( 561) 121, 583 $ FY 19/ 20 Caltrens Sustainable Transportation Planning Grent( SB3) 153, 588 $ 181, 488 181, 488) FY 19/ 20 Wltrens AdapWtion Planning Grant( 561) 89, 416 $ 99, 198 99, 198) FY 20/ 21 Caltrans Sustainable Transportation Planning Grent( SBI) 221, 487 $ 132, 325 $ 12,837 $ ( 119,488) FY 21/ 22 Caltrens Sustainable Transportation Planning Grant( 561) 347, 369 $ 275,000 S ( 72, 369) FY 22/ 23 Caltrans Sustainable 7ronsportation Planning Grent( 561) S 341, 671 $ 341,671 Sub- recipient of SBl Competitive Planning Gront( City of Lodi) 4, 837 $ 92, 513 $ 92, 513) State Planning& Research( Fmrly CT Rurel Planning Assistance) 50, 000 $ 50, 000 $ 50, 000) Caltrans- FSP( I- 205) FY 18- 19 Carryover FSP19- 6088( 064) 103, 579 Caltrans- FSP( I- 205) FY 19-20 allocation FSP20-6088(069) 207, 984 $ 362, 262 $ 362, 262) Caltrans-FSP( I- 205) FY 20-21 allocation FSP21- 6088 073) 546, 122 $ 186, 122 $ ( 360, 000) Caltrens- fSP( I- 205) FY 21- 22 allowtion FSP21- 6088 076) 547, 781 $ 54, 781 $ Freeway Service Patrol( FSP18 SB3 6088-063) Carryover 35, 831 $ 35, 831) Caltrans- FSP18581 FY 18- 19 allocation FSP19 561- 6088 066) 374,905 $ 11, 679 $ 11, 679) Caltrens- FSP39561( 6088- 070) FY 19- 20 allocation 490, 646 $ 106. 646 $ ( 384, 000) Caltrans- FSP215B3( 6088-074) FY 20- 21 allocation 454, 873 $ 454,873 S Caltrans- FSP215B1( 6088- 077) FY 21- 22 allocation 584, 555 $ 584,555 S Affordable Housing& Sustainable Communities FY 19/ 20 Enterprise Affordable Housing& Sustainable Communities FY 20/ 21 Enterprise $ 7, 785 $ 32,777 $ 31,777 $ 1, 000) State Tronsit Assistance 105, 939 $ 132, 850 $ 145,863 $ 13, 013 Clean Mobility Options Program( EV Car Share) 998,614 $ 699,030 $ ( 299,584) S1V Regional Early Action Planning Committee for Housing( REAP) 45, 061 $ 970, 097 $ 1,923, 702 $ 953, 605 Sustainable Trans rtation E ui Project( STEP) 30, 735 $ 7, 449, 650 $ 5,238, 053 ( 2, 211, 597. 07) SUB70TAL 1, 765, 556. 88 S 13 851972 $ 30 797 930 ( 3 054 062. 27) LOCAL
TDA( LTF Planning+ TDA Administration) 1, 723, 670 $ 1, 473, 900 $ 1,986, 065 $ 512, 165 Measure K Project Management 1, 483, 644 $ 1, 000, 000 $ 1,000,000 $ Measure K Administration 187, 356 $ 671, 000 $ 912, 000 $ 241, 000 Measure K dibs 146, 020 $ 864, 000 $ 1, 066,800 S 202, 800 RTIF 466, 200 $ 341, 491 $ 341,491 $
Valley MPOs Air Quality Planning 168,212 $ 2pp,000 $ Zpp,ppp $ 7ri-County Travel Demand( Merced, Stanislaus, San Joaquin) 5 SACOG 7DM( Trip Planning System, 511, dibs) 70, 266 $ 150, 000 $ 150,000 $ Merced- Modeling 28, 279 $ S S
SACOG FSP Match 190,503 $ 207, 000 $ 207,000 $
COG Pees 10, 000 $ 10,000 $
sxo i ax, ses $ eos, 000 g 5os, 000 S
SUBTOTAL $ 5, 207, 018 $ 5 522 391 $ 6 478 356 955 965. 00 OTHER
Interest 9, 924 $ 20, 000 $ 20,000 $
Other( ALUC Fees+doc fees) 51, 662 5 51, 000 S 60, 00p $ 9, Opp SUBTOTAL $ 61 587 $ 71 000 $ 80 00p $ 9 ppp
TOTAL 12, 401, 300. 06 $ 26, 704, 682. 85 $ 33' 5, 953.D0 ( 2, 708, 729. 85) 48 DocuSign Envelope ID: 6963C759-9306-435C-A9CF-5499753F0871 San Joaquin Council of Governmenu
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 2023
Proposed Final March 24, 2022
SERVICE AND SUPPLIES
FY 20- 21 FY 2021- 22 FY 2022- 23
Title Line Item Description Actual Amd# 2 qnel Change
Office Expense- Generel Generel 5upplies 11, 240 $ 35, 000 $ 2t1,G00: $ 15, 000) Recognitions S 500 $ S00 $
Printing 691 $ 4,000 $ 4,000 $
Noncapital Equip/ Furniture 37, 214 $ 20, 000 '$ 3S, d00 $ 15, 000 Computer Software& License 232,412 $ 195, 000 $ $ 3a, 000' $ 4Q000 Office Expense- Generel Subtotal 281, 556 $ 254, 500 $ 294,50D $ 40, 000 Office Expense- Postage Subtotal 1, 085 $ 3, 000 $ 1, 500 $ 1, 500) Office Expense- Subscriptions Subtotal 1, 705 $ 4,000 $ 2 OQ( 1- $ 2, 000) Office Expense- Subtotal 284, 347 $ 261, 500 $ 2 Q00 $ 36, 500 Communications- Subtotal 58,827 $ 60,000 $ 60000 $
Memberships- Subtotal 34, 372 $ 45, 000 .$ 45 $
Maintenance- Equipment- Subtotal 4,532 $ 10, 000 $ 10,0011 $ Rents& Leases- Equipment- Subtotal 97, 230 $ 125, 000 $ 131, A00 $ 6, 000 Publications& Legal Notices- Subtotal 8, 540 $ 7, 500 ;$, 7, 500 $ Insurences- Subtotal 137,047 $ 146, 300 $ 146 3f14 $
Building Maintenance- Subtotal 194, 115.00 $ 200, 000 $ 20p 000 $ BuildingDebt Service- Principle& Interest 353, 890. 00 $ 20q000 $ 200, pOp $ TOTAL SERVICES& SUPPLIES 972, 899 $ 1, 055, 300 '$ 1,097',$ 00 $ 42, 500 49 DocuSign EnvelopelD: B963C759- 9306-435C- A9CF- 5499753F0871
POSITION CLASSIFICATIONS& SALARV SCHEDULE
ANNUAL
Proposed March 24, 2022- Effective luly 1, 2022
Position Minimum Minimum Maximum Maxlmum
12 month
Change in CPI Previous New Previous New
Executive Director CON7RAR CONTRAR CONTRAR CONTRAR
GROUP A
Deputy Executfire D( rector/ CFO 6. 5220Y $ 173, 984.00 S 185, 331. 24 S 243, 578. W S 259, 464. 36
GROUP B
Dlpury Director Planning 6. 5220% $ 153, 946.00 $ 163, 96636 $ 215, 525. 00 $ 229, 581. 54 Deputy Director Programming& ProJect Delivery
GROUPC
6. 5220% $ 136, 235. 00 $ 145, 120. 25 $ 190, 730. 00 $ 203, 169. 41
GROUP D
Regional Planning or Programming Manager 6. 5220% S 121, 098. 00 S 128, 9%. Ol $ 169,537.00 5 180,594.20 GROUP E 6.5220% S 109, 097. 00 S 116, 212. 31 S 152,736.OD S 162, 697.94 Habitat Conservation Program Ma ager
Manager of Administrethe Services
Information 7echnology Manager
Communicattons Manager
Manager of Finance
GROUP F 6. 5220% S 98, 286. 00 $ 104, 696.21 S 137, 600.00 $ 146,574.27 Chief At[ ountant
Senior Regtonal Planner
Senior Program Specialist
GROUP G
6. 5220Y $ 88, 546.00 $ 94.320. 97 $ 123.964.00 $ 132. 048. 93 GROUP H 6. 5220% $ 80, 4%. 00 $ 85, 745. 95 5 112, 695. 00 $ 120,044.97 Associate Regional Planner
Associate Habitat Planner
Public Informatfon Officer
GROUPI
Human Resourcez Assistant 6.5220% S 73. 178.00 S 7, 950.67 S 102, 450.00 5 109,131. 79 Offite Administrator
GROUPI 6.5220% $ 66, 526. 00 S 70, 864. 83 S 93, 136.00 S 99,210. 33 Associate Program Specialist
Staff Accountant
Contract/ Grants Specialist
GROUP K 6. 5220% $ 60, 478.00 S 64, 422. 38 $ 84, 669.00 $ 90. 191. 11 Assistant Regional Planner
Assistant Program Specfalist
Assistant Habitat Planner
JuniorACCOuntant
GROUP L 6. 5220% $ 54, 960. 00 $ 58, 565. 80 $ 76,972. 00 $ 81, 992. 11 GROUP M 6. 5220% S 49,982. 00 $ 53, 241.83 $ 69, 975. 00 $ 74, 538. 77 Administrative Technician
Accounting Auistant II
GROUP N 6. 5220% $ 45, 320. 00 $ 48, 275.77 $ 63,448. 00 S 67,586.08 GROUP O 6. 5220% $ 41,% 3. 00 $ 44. 699. 83 $ 58, 748. 00 $ 62,579.54 Accounting Assistant I
50 DocuSign Envelope ID: 6963C759- 9306- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 2023
Proposed Final March 24, 2022
Tranportation Travel& Training
FY 20- 21 FY 2021- 22 FY 2tt22- 23
Actual Amd# 2 f ti`appa ed,; iit rl ` Change
In and Out of State Travel 1, 458 $ 45, 000 7, $ 27, 000 Training 7, 028 $ 20, 000 $ OEM $ 5, 000
Rideshare Incentive 1, 000 $ pC $ 2, 000
frwr mrnrrerr
Transportation& Travel- Subtotal $ 8, 486 $ 66, 000 $ 1t1Ci, 000 $ 34, 000 51 DocuSign Envelope ID: 69B3C759- 930B- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 2023
Proposed Final March 24, 2022
PROFESSIONAL SERVICES
FY 20- 21 FY 2021- 22 Y 2022-23
Work Element No./ Project Description actual nmd ai pr ttse t f tial Change 601. 01-- Regional Trensportation Plan 76, 279 $ 471, 883 $ YS, At10 $ ( 321, 883) 601. 011-- Regional Trensportation Plan( AHSC) S 32, 000 $ 31,' J' 7 $ ( 223) 601. 012-- SCS Implementation FY 17/ 18 561 grant
601.013--SCS Implementation FY 18/ 19 561 grent 47, 304 $ 601.014--SCS Implementation FY 19/ 20 5B1 grant 157, 520 5 200, 200, 000) 601.015-- 19/ 20 Caltrans Adaptation Planning grant 561 62, 271 5 300, 000 $ 100,000) 601. 016-- SCS Implementation PY 20/ 21561 grant 28Q525 S 141, 074 § 1+43,474 $ - 601.017-- SCS lmplementation FY 21/ 22 SBl grant 200, $ 12.537. $ ( 187, 163) 601.017--SCS Implementation FY 21/ 22 5B1 grant 5 347, 369 $ t75,C00 5 ( 72, 369) 601.018--SCS Implementation FY 22/ 23 SBi graot 34#, 671 $ 341,671 601. 02-- Regional Planning Studies 38, 301 $ 30,000 $ 30,Od4 $ - 602. 01-- RTIP
603. 01-- Road& Street Monitoring 430 $ 900,000 $ 9D0, 000 $ - 603. 015-- I- 205 Managed Lanes Widening Project 2, 008,407 $ 2, 000,000 $ Z,OW1, 000 $ - 603.02--Trensit Coordination
603.03--Transportation Air Quality 5 143,436 $ 200,000 $ 20Q, 000 $ - 603. 04-- Goods Movement
603. 041-- Goods Movement Partnership Planning Grant
701.01--Technical Assistance 24,854 $ 97, 350 j 9, 350 $ - 801. 01-- Intergovernmental Coordination S 120, 073 $ 130, 000 $ Y30,040` $ - 801. 012-- Intergovemmental Coordination( St. PM.& Reas) 5 50,000 $ 50,000 $ 50,000) 801. 02-- Projections& Forecasts 72,058 $ 140,000 $ 14t 000 S - 801. 03--Airport Land Use Commission 30,000 $ O, d00 $ - 801. 04-- Congestion Management 81, 872 $ 50, 000 $ 50r040 $ - 801. 05-- Regional Planning 9,506 $ 15,000 $ ` 13, tKib $ - 801.06--Valley MPO Coordination 18, 212 $ 45, 000 $ 45, OOC) $ - 801.09--SJCOG Inc 85,000 $ S, fl00' $ -
901.01-- Measure K 19, 194 5 50, 000 $ 50,p( b' $ -
901. 02-- RTIF 5, 586 $ 15,000 $ ' Y5, 000 $ -
901.03--Smart Growth
1001. 01-- COG OWP 13, 810 $ 5, 000 $ ' 5,d00 $ -
1001. 02--TDA Administration 158,614 $ 300,000 $ 254, 000- S ( 50,000) 1001. 03-- Community Involvement 46,429 $ 25, 000 $ 25,t1f1 $ - 1001. 04-- FAST ACT Management
1101. 01--Trensportation Demand Management 1, 480, 744 $ 2, 135, 713 S 1. 97, 9Y3 $ ( 161, 800) 3101. 03-- Transportation Demand Management
1201. 01-- Freeway Service Patrol 833,684 S 3, 034, 555 $ 2, t19, 903 S ( 814, 652) 1201. 03- S1COG Intems
1301. 01- PerformanCe Based Planning and Programming
1350.01- SJV Regional Early Action Planning Committee for Housing( REAP 5 6, 887 $ 849, 097 $ ,, 923,702 $ 1, 074, 605 1375. 01- Sustainable Transportation Equity Project( STEP) 17, 915 $ 7, 049, 650 $ 5, 238, 053 $( 1, 831, 597) 1380.01- CMO voucher progrem 5 S 998,000 $ 6y9, p30 $ ( 298, 970) Mdired 5 171, 689 $ 527, 963 S ( 127, 963)
TOTAL 5, 945,600 $ 20,234, 655 1?,45w4y i1: $( 2, 780, 344) 52 DocuSign Envelope ID: 6963C759- 930B- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
ANNUAL FINANCIAL PLAN
Fiscal Year 2022/ 2023
Proposed Final March 24, 2022
FIXED ASSETS
FY 20- 21 FY 2021- 22 Y 2022-23"
Title Description Actual Amd# 2 1 po d itf l` Change
Office Furniture/ Equipment 10, 000 10,OOff $ -
Replacement Printers( 2)
Server Upgrade 10, 308 $ 20, 500 $ Zt}, 500' $ -
ERP Accounting System
Customer Relation Management 25, 000 $ 25.{1C10 $ -
Computer Upgrades 51, 205 $ 20, 000 $ 2i1, t100 $ -
Capitalized Building Maintenance/ Upgrades $ 9, 970 $ 120, 000 $ 32Q 0 $ - TOTAL 71, 483 $ 195, 500 $ 195, 50Q $ -
53 DocuSign Envelope ID: 6963C759- 9306- 435C- A9CF- 5499753F0871 San Joaquin Council of Governments
STAFf ALLOCATION
Approved March 25, 2021
Amendment# 1 October 28, 2021
3/ 25/ 2021 10/ 28/ 2021 3/ 24/ 2022
Proposed
Position 2021- 22 2021- 22 2022- 23
Executive Director 1 1 1
Deputy Executive Director/ Chief Financial Officer 1 1 1 Deputy Director 2 2 2
Project Manager Habitat 1 1 1
Manager of Finance 1 1
Public Communications Officer 1 1 1
Senior Regional Planner 4 4 4
Senior Program Specialist 1 1 1
Chief Accountant 1 1 0
Assistant/ Associate Regional Transportation Planner 6 3 4 Assistant/ Associate Program Specialist 2 2 1
Assistant/ Associate Habitat Planner 1 1 1
Planner Tech 1 0 1
Administrative Analyst 0 0 0
Administrative Technician 3 4 5
Manager of Administretive Services 1 1 0
Information Technology Manager 1 1 1
Office Administrator 1 1 1
Administrative Clerk I/ II 0 0 0
Senior Accountant 1 1 1
Junior Accountant 1 1 1
Contract/ Grant Specialist 1 0 0
Payroll Specialist- HR Assistant 1 0 0
Accounting Assistants I/ II 2 3 2
TOTAL 34 31 30
Regular Positions: 34 34 34
Interns/ Temporary/ Part- Time Positions: 3 0 2
54 ITEM 4. 5
CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: RATIFICATION OF CONTRACT CHANGE ORDER
NO. 1 WITH AMERICAN PAVEMENT SYSTEMS,
INC. FOR MANTHEY ROAD REHABILITATION,
CIP PS 21- 08
RECOMMENDATION: Adopt Resolution Ratifying the City Manager' s Action to Execute Contract Change Order No. 1
with American Pavement Systems, Inc. for
Manthey Road Rehabilitation, CIP PS 21- 08
SUMMARY:
On August 9, 2021, City Council approved the award of a construction contract to American Pavement Systems, Inc. ( APS) for Manthey Road Rehabilitation, CIP PS 21- 08 ( Project). This Project scope included the application of a Scrub Seal coat to the project segment of Manthey Road. Subsequent investigation into the road' s condition indicates that an Asphalt Rubber Aggregate Membrane ( ARAM) surfacing treatment would extend the life of this segment of pavement at a lower life cycle cost than the Scrub Seal. Additional segments of City roads near the Project but not included in the initial Project scope were also identified as suitable for the application of ARAM surfacing, including segments of Brookhurst Boulevard, Sadler Oak Way and new lanes on Manthey and Sadler Oak.
APS has submitted a cost estimate of $ 129, 118. 61 for the application of ARAM to the original Project scope and additional aforementioned roads, and removal and application of traffic striping and pavement markings. Staff requests Council ratify the City Manager' s action to execute Contract Change Order ( CCO) No. 1 with American Pavement Systems, Inc. in the amount of $ 129, 118. 61 for Manthey Road Rehabilitation, CIP PS 21- 08. CCO No. 1 was issued using the City Manager' s signing authority to avoid any delay in completing the Project.
BACKGROUND:
The segment of Manthey Road from Towne Centre Drive to the San Joaquin River bridge is in fair to poor condition. Areas of fatigue cracking due to construction traffic have compromised the road base by allowing the intrusion of water, so surface rehabilitation is necessary for the preservation of this segment of road. Construction of the new Mossdale Apartments along Manthey will conclude later this year, and will generate an increase in traffic along this road. Both factors indicated the need to improve the surface integrity and ride quality of this segment of road, and provided support for the project creation. Scrub Seal was the chosen surfacing treatment for the road because the material placement with drag brooms works the asphaltic material deeper into the cracks than conventional chip sealing. 55 CITY MANAGER' S REPORT PAGE 2
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
RATIFY CONTRACT CHANGE ORDER NO. 1 WITH AMERICAN PAVEMENT SYSTEMS, INC. FOR MANTHEY ROAD REHABILITATION, CIP PS 21- 08 Construction of the Project was planned for late 2021, but early rain ended the paving season before work could begin. Inspection of the Project segment in March 2022 revealed an increase in the severity of surface cracking during the 2021- 2022 winter, necessitating a more robust repair treatment. Therefore, staff requested a cost estimate from APS for the substitution of the Scrub Seal with ARAM on the Project segment. The flexibility of the rubber binder of the ARAM is necessary to seal the large surface cracks as they expand and contract due to temperature fluctuations; therefore, it will better prevent water intrusion into the road base than the Scrub Seal. Staff also requested a quote from APS for the application of ARAM to segments of Brookhurst Boulevard, Sadler Oak Way, and a new lane on Manthey Road, as these roads will also experience higher traffic volumes as Mossdale Apartments add tenants. CCO No. 1 ( Attachment B") includes revised Project limits.
APS has provided a quote for the aforementioned changes in Project scope for 129, 118. 61. CCO No. 1 was issued using the City Manager' s signing authority to avoid any delay in completing the Project. Staff requests Council ratify the City Manager' s action to execute CCO # 1 with American Pavement Systems, Inc. for 129, 118. 61 for Manthey Road Rehabilitation, CIP PS 21- 08.
REASON FOR RECOMMENDATION:
The flexibility of the rubber component of the ARAM is needed to seal the surface cracking in Manthey road to extend the pavement' s service life, and the ARAM will also provide a durable and cost- effective method of extending the service life of roads proximal to Manthey Road that will soon experience higher traffic volumes.
Ratification of CCO # 1 with APS for the Manthey Road Rehabilitation, CIP PS 21- 08 will provide Manthey Road and the subject surrounding streets with a durable surfacing, and hence an extension of the useful service life of these roads by approximately 6 years.
FISCAL IMPACT:
The cost of CCO No. 1 is $ 129, 118. 61. Sufficient funds have been allocated for CIP PS 21- 08; therefore, no budget amendment is requested at this time.
ATTACH M E NTS:
A. Resolution Ratifying the City Manager' s Action to Execute Contract Change Order No. 1 with American Pavement Systems, Inc. for Manthey Road Rehabilitation, CIP PS 21- 08
B. Contract Change Order No. 1 with American Pavement Systems, Inc. for Manthey Road Rehabilitation, CIP PS 21- 08.
56 CITY MANAGER' S REPORT PAGE 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
RATIFY CONTRACT CHANGE ORDER NO. 1 WITH AMERICAN PAVEMENT SYSTEMS, INC. FOR MANTHEY ROAD REHABILITATION, CIP PS 21- 08
APPROVALS
5- Z - Z-r 2ZKen Reed Date
Senior Construction Manager
y •28• zo22.
Michael Ki Date
Directo ic Works
ri Jam Date
Finance P' ector
S. Z - ZZ> Z.Z,
Salvador Navarrete Date
City Attorney
3 S• ZZ
en J. Salvatore Date
City Manager
57 RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING THE CITY MANAGER' S ACTION TO EXECUTE CONTRACT CHANGE ORDER NO. 1 WITH AMERICAN PAVEMENT SYSTEMS, INC. FOR MANTHEY ROAD REHABILITATION, CIP PS 21- 08
WHEREAS, on August 9, 2021, City Council approved the award of a construction contract to American Pavement Systems, Inc. ( APS) for Manthey Road Rehabilitation, CIP PS 21- 08 ( Project), which included the application of a Scrub Seal to seal the surface cracking to the project segment; and WHEREAS, the increased severity of asphalt surface cracking of the Project segment on Manthey Road occurring over the 2021- 2022 winter requires a more robust surfacing treatment; and
WHEREAS, subsequent investigation into the road' s condition indicates that an Asphalt Rubber Aggregate Membrane ( ARAM) surfacing treatment would extend the life of this segment of pavement at a lower life cycle cost than the Scrub Seal; and
WHEREAS, additional segments of City roads near the Project but not included in the initial Project scope were also identified as suitable for the application of ARAM surfacing, including segments of Brookhurst Boulevard, Sadler Oak Way and new lanes on Manthey and Sadler Oak; and
WHEREAS, staff requested a cost estimate from APS for the substitution of the Scrub Seal with ARAM on the Project segment of Manthey as well as application of ARAM to additional segments of Sadler Oak Way and Brookhurst Boulevard; and WHEREAS, APS has provided the City a cost estimate of $ 129, 118. 61 for the aforementioned changes in Project scope; and
WHEREAS, Contract Change Order ( CCO) No. 1 was issued using the City Manager's signing authority to avoid any delay in completing the Project; and WHEREAS, staff requests Council ratify the City Manager' s action to execute CCO No. 1 with APS for the Project.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby ratify the City Manager' s action to execute Contract Change Order No. 1 with American Pavement Systems, Inc. in the amount of $ 129, 118. 61 for Manthey Road Rehabilitation, CIP PS 21- 08.
58 The foregoing resolution was passed and adopted this 16th day of May, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Cierk Salvador Navarrete, City Attorney 59 ATTACHMENT B
CHANGE ORDER NO. 1
Manthey Road Rehabilitation— CIP PS 21- 08 City of Lathrop CONTRACT CHANGE ORDER NO. 1
Manthev Road Rehabilitation CIP PS 21- 08— Switch f om Scrub Seal to Asahalt Rubber and Additional Locations
Contractor: American Pavement Systems, Inc.
Address: CppY 1012 11th St, Suite 1000
Modesto, CA 95354
Change Order Date: Aprii_, 2022
Notice to Proceed Date: October 21, 2021
Contract Execution Date: August 9, 2021
This contract change order augments or changes the following:
1) ADDITIONS AND REDUCTIONS TO CONTRACT
Pursuant to the provisions of the Contract Specifications and proposal attached as Exhibit A, you are hereby directed to make the herein described changes to the plans and specifications, and scope of work contracted for within the terms of the agreement between the City of Lathrop and American Pavement Systems, lnc. dated August 9, 2021.
I. CHANGES IN THE SPECIFICATIONS
A. None
II. ADDITION( S)/REDUCTION( S) TO CONTRACT
BASE BID— SWITCH TO ASPHALT RUBBER AR
B UNIT
ITEM DESCRIPTION QTY UNIT PRICE TOTAL
5 Reduction — Scrub Seal 26, 920 SY 2. 55 68, 646.00
105 As halt Rubber A re ate Membrane 26 920 SY 4. 70 $ 126 524. 00
ADDITIONAL LOCATIONS
BID UNIT
ITEM DESCRIPTION QTY UNIT PRICE TOTAL
2 Traffic Control 1 LS $ 5, 000. 00 5, 000.00
105 As halt Rubber A re ate Membrane 7, 397 SY 4.70 34,765.90 106 MicrosurFacin 7, 397 SY 2. 43 17,974.71
9 Detail 22 Thermo lastic 1, 015 LF 1. 20 1, 218. 00
10 Thermo Plastic Markin s 904 SF 8. 00 7,232.00
3 Remove Existing Conflicting Striping 1 LS $ 5, 050. 00 5, 050. 00 and Markin s
TOTAL ADDITIONAL COST FROM THIS CHANGE ORDER NO. 1 129, 118. 61 ORIGINAL CONTRACT AMOUNT 302, 353. 00
REVISED CONTRACT AMOUNT AFTER CHANGE ORDER NO. 1 431, 471. 61
END OF CHANGES)
60 CHANGE ORDER NO. 1
Manthey Road Rehabilitation— CIP PS 21- 08 City of Lathrop
DESCRIPTION OF WORK
See additions to contract. The contractor shall provide ali labor, material, equipment and shall perform all incidentai tasks as necessary to complete the change order.
TIME OF COMPLETION
The extra work will increase the time frame of the original contract by 30 working days.
RELEASE AND WAIVER
Acceptance of this Contract Change Order constitutes a full and final resolution of all pending disputes between City and Contractor regarding scope of work and payment for work. Contractor accepts this Contract Change Order as full payment for all work performed to date and hereafter to be performed, up to and including Contract Change Order No. 1. Contractor releases and discharges City from any and all claims, demands, damages, actions and causes of actions and causes of action for injuries, damages or losses, whether known or unknown, foreseen or unforeseen, arising directly from Contractor' s work on this contract. Contractor expressly waives the provisions of California Civil Code, Section 1542, which reads as follows:
A general release does not extend to claims which the Creditor does not know or suspect to exist in his favor at time of executing the release, which if known by him must have materially affected his settlement with the debtor.
END OF SECTION)
61 CHANGE ORDER NO. 1
Manthey Road Rehabititation- CIP PS 21- 08 City of Lathrop Approved As
To Form: j! L' • 1U Z„
Salvador Navarrete Date
City Attorney
City of Lathrop
Recommended
By: 1,.G-- - ,--,., 2 • 2z
Michaei King Date
Director of Public Works
City of Lathrop
Approved By: C yxj•ZL
Subject to Council S• Salvatore Date
ratification City Manager
Reso no. City of Lathrop
Accepted By
Contractor: 25 22
A erican Pavement Systems, Inc. Date
Dominic Dias, Project Manager
Print Name and Title
L
Teresa Vargas, C
aovemme t Services Director
City Clerk
C ty f . thrc
62 ENrs EXHIBIT A
QQ'
J
y
Phone: ( 209) 522- 2277
PROPOSAL F: ( 209) 408-0427
3 CA Lic No: 943792
N CA DIR No: 1000000207
To: Ken Reed/ Larry Backert
ompany: City of Lathrop
Project: Lathrop- Manthey Road Rehabilitation C/ P PS 21- 08 Product: Scrub Seal to ARB Bid Date: Thursday, April 14, 2022 Time:
Item# Descri tion Quanti Unit Unit Cost item Cost
Base Bid- Switch to AR Binder
105 Asphalt Rubber Aggregate Membrane 26, 920 SY 4. 70 126, 524. 00 5 Scrub Seal- Credit 26, 920 SY 2. 55 68,646. 00
CCO- Additional Locations
2 Traffic Control 1 LS 5, 000. 00 5,000. 00
1d5 Aspfiait RubberAggregate Membrane 7, 397 SY 4.70 34,765.90 106 MicrosurFacing 7, 397 SY 2.43 17,974.71
9 Detai122 Thermoplastic 1, 015 LF 1. 20 1, 218. 00
10 Thermo Plastic Markings 904 SF 8. 00 7, 232. 00
3 Remove Existing Conflicting Striping and 1 LS 5,050. 00 5,050.00 Total Bid Price: 129 118. 610
Estimator: David Pimley( 209) 275- 7031 Please see Inclusions 8 Exclusfons below.`* Pr(ce Includes:
1 Move- in( s), additlonal moves at $ 25, 000.
Protection of existing manhole covers, water vaive boxes and any other utility covers which can be easily covered fn order to prevent chip seal from sUcking to ft.
I cludes Roiling and Sweeping on Chip Sea Days. Light Pre- Sweeping prior to the appifcation of chip seal only.
Quoted cost and Invotce will be based on a minlmum of tha bid items above. Amounts over the bid quanitites will 6e invofced at the unit cost quoted Price F ccludes: The following items are not included unless APS speclflcaliy includes them in the format of our proposal under" Inciudes." My appiicabie pertnits or fees, inspection or inspection costs.
Notification of owners or agencies aifected by the work.
Traffic plan, Fiagging, Treffic signs, PCMS Boards, Attenuator Truck/ Trailer, PosBng No Parking Signs, Barricading, Notifications.
Testing, UA-(] C plan 8 Inspection. SWPP MaterialslSuppiies and/ or Placement SWPC Manager.
Removal of items from wotk area and/ or towing of vehicles from the work area.
Post Sweeping.
AdJustment of any utiUties, marking of utili8es.
Removal or roughening and/ or replacement of existing pavement markings and markers.
Removal of vegetation, silt spots, oil, grease or any other eutraneous materials which may affect the adherence of chip seal to the existing pavement, Herbicide or weed sterilant. Flushing of surface with water prior to the application of any materiais.
Asphalt repairs, Tree Trimming, seai coat, striping, crack sealing or deaning.
Removal& disposal of any refuse, tree limbs, or garbage piles. Cleanup or any type of surtace preparation prior to chip seal.
Other project work Itams and/ or any other work.
Conditfons:
Work to be pertarmed Monday through Friday during rwrmai working hours of 7: 00 a. m. until 5: 00 p. m. Price for split shift, weekend or night work to be provided upon request. APS will not electronically sign any subcontract documents.
Price is firtn for acceptance within 30 days. Work must be scheduled 60 days in advance to assure crew availability.
Credit Terms:
APS Terms are Net 30. All Invoices are due and payable 30 days from Inwice Date.
Interest shall be paid at a rate of 1. 5°/a per month to all late payments.
Acceptance: Date:
rinted Name:
P/ease sign, date, and retum. These terms and conditions shai( supersede any bid request advertisement or subcontracf language.
Should this quotation be accepted, the entlre quolation must be induded in! he su6conhact agreement or purchase order.
American Pavement Systems, Inc.
1012 11th Street— Modesto, CA 95354
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66 ITEM 4. 6
CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: RATIFY CITY MANAGER ACTION FOR PURCHASE OF
FIVE UTILITY WORK VEHICLES, APPROVE UPDATED
VENDOR FOR PURCHASE OF TWO UTILITY VEHICLES
PREVIOUSLY APPROVED BY COUNCIL FOR A TOTAL
OF SEVEN VEHICLES, AND APPROVE BUDGET
AMENDMENT
RECOMMENDATION: Adopt Resolution Ratifying City Manager Action for Purchase of Five ( 5) Utility Vehicles, Updating
Vendor for Two ( 2) Vehicles Previously Approved by
Council, for a Total of Seven ( 7) Vehicles to be
Purchased from Elk Grove Auto/ Winner Chevrolet,
and Approving Related Budget Amendment
SUMMARY:
The City operates and maintains a fleet of work vehicles for the purpose of inspecting, maintaining and operating City parks, facilities, utilities and related infrastructure. As the City grows, along with its operations and addition of new staff, including expected wear and tear of the existing city' s vehicles staff is requesting additional fleet vehicles to continue effectively performing citywide maintenance and repairs without minimal interruption.
Due to the shortage of available vehicles and supply and demand issues, staff executed Purchase Order No. 22- 611 with Elk Grove Auto/ Winner Chevrolet for the purchase of five ( 5) fleet vehicles for $ 291, 550. Additionally, staff is requesting to liquidate Purchase Order Nos. 22- 276 and 22- 277 with American Chevrolet, previously approved by Resolution 21- 4966 for a combined total of $ 84, 336, and move the funds to Purchase Order No. 22- 616 to purchase two ( 2) additional vehicles with Elk Grove Auto/ Winner Chevrolet due to prior supplier' s significant increase in price. Tonight, staff is requesting ratification of City Manager action to enter into contract with Elk Grove Auto/ Winner Chevrolet:
Total Price
Division Vehicle Description Quantity Price per (+ Tax, Licensing & Vehicle Fees)
Departments of
2022 Chevrolet Silverado 5 58, 310 291, 550
Parks,
2500HD 4WD W/ Utility PO 22- 611)
Recreation &
Bed Ladder Rack
Maintenance
2022 Chevrolet Silverado 2 42, 168 84, 336
Services and,
2500HD 4WD PO 22- 616)
and Public Works
W Headache Rack and
Safet Li htin
Combined Total 375, 886
67 CITY MANAGER' S REPORT PAGE 2
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
RATIFY CITY MANAGER ACTION FOR PURCHASE OF FIVE UTILITY WORK
VEHICLES, APPROVE UPDATED VENDOR FOR PURCHASE OF TWO UTILITY
VEHICLES PREVIOUSLY APPROVED BY COUNCIL
BACKGROUND:
The City operates and maintains a fleet of work vehicles for the purpose of inspecting, maintaining and operating City parks, facilities, utilities and related infrastructure. As the City grows, along with its operations and addition of new stafF, including expected wear and tear of the existing city' s vehicles staff is requesting additional fleet vehicles to continue effectively performing citywide maintenance and repairs without minimal interruption.
Due to the shortage of available vehicles and supply and demand issues, staff executed Purchase Order No. 22- 611 with Elk Grove/ Winner Chevrolet for the purchase of five ( 5) fleet vehicles for $ 291, 550. Additionally, staff is requesting to liquidate Purchase Order Nos. 22- 276 and 22- 277 with American Chevrolet, previously approved by Resolution 21- 4966 for a combined total of $ 84, 336, and move the funds to Purchase Order No. 22- 616 to purchase two ( 2) additional vehicles with Elk Grove/ Winner Chevrolet due to prior supplier' s significant increase in price.
This brings a total of$ 375, 886 in Purchase Orders assigned to Elk Grove Auto/ Winner Chevrolet for the purchase of:
Five ( 5) Chevrolet Silverado 2500 Utility Work Trucks with ladder racks, and Two ( 2) Chevrolet Silverado 2500HD 4WD W/ Headache Rack and Safety Lighting.
Staff requested quotes from multiple dealerships, which included a proposal from Elk Grove Auto/ Winner Chevrolet, a Chevrolet dealer in Elk Grove, California. In accordance with LMC sections 2. 36. 050( D) and 2. 36. 110( B) the pricing provided by Elk Grove Auto/ Winner Chevrolet is through the Government Pricing Contract, and it was also the lowest quote received.
Therefore, tonight' s action is requesting ratification of City Manager' s action approving the related purchase orders, which were authorized by the City Manager to allow vehicles to be purchased by April 21, which was the General Motors ( GM) purchase deadline.
RECOMMENDATION:
As the City grows, along with its operations and addition of new staff, including expected wear and tear of the existing city' s vehicles stafF is requesting additional fleet vehicles to continue effectively performing citywide maintenance and repairs without minimal interruption.
Due to the shortage of available vehicles and supply and demand issues, stafF executed Purchase Order No. 22- 611 and 22- 616, ahead of Council approval to allow vehicles to be purchased by April 21, which was the General Motors ( GM) purchase deadline.
68 CITY MANAGER' S REPORT PAGE 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
RATIFY CITY MANAGER ACTION FOR PURCHASE OF FIVE UTILITY WORK
VEHICLES, APPROVE UPDATED VENDOR FOR PURCHASE OF TWO UTILITY
VEHICLES PREVIOUSLY APPROVED BY COUNCIL
FISCAL IMPACT:
Funds are currently budgeted in FY 21- 22 for the two (2) vehicles previously approved by Resolution 21- 4966. However, staff is requesting a budget amendment of 291, 550 to the adopted Fiscal Year 2021/ 22 Budget to cover the five ( 5) new vehicles.
Decrease - Capital Replacement
1010- 243- 00- 00 291, 550
Park & Landscape Maintenance Capital Replacement
Increase Appropriation
1010- 30- 10- 450- 30- 00 291, 550
Park Maintenance
ATTACHMENTS:
A. Resolution of the City Council of the City of Lathrop to approving the purchase of seven utility work trucks, ratifying City Managers signature, and approve related budget amendment.
B. Purchase Order 22- 611 for Five ( 5) 2022 Chevrolet Silverado 2500HD 4WD with Utility Bed, Ladder Rack and Safety Lighting.
C. Purchase Order 22- 616 for Two ( 2) 2022 Chevrolet Silverado 2500HD 4WD with Headache Rack and Safety Lighting.
69 CITY MANAGER' S REPORT PAGE 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE PURCHASE OF FIVE UTILITY WORK TRUCKS, APPROVE THE
MODIFICATION OF UPDATED VENDOR FOR THE PURCHASE OF TWO
UTILITY WORK TRUCKS, RATIFY CITY MANAGER SIGNATURE, AND APPROVE RELATED BUDGET AMENDMENT.
APPROVALS:
S . S - 2
To d Seb s ' n Date
Director of Parks, Recreation and
Ma' tenance Services
5 a
Cari James Date
Director of ance
S.. y_ Zo zt
Salvador Navarrete Date
City Attorney
S • L
Ste en J. Salvatore Date
City Manager
70 RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING CITY MANAGER ACTION FOR PURCHASE OF FIVE ( 5) UTILITY VEHICLES, UPDATING VENDOR FOR TWO ( 2) VEHICLES PREVIOUSLY APPROVED BY COUNCIL, FOR A TOTAL OF SEVEN ( 7) VEHICLES TO BE PURCHASED FROM
ELK GROVE AUTO/ WINNER CHEVROLET, AND APPROVING RELATED BUDGET
AMENDMENT
WHEREAS, the City operates and maintains a fleet of work vehicles for the purpose of inspecting, maintaining and operating City parks, facilities, utilities and related infrastructure; and
WHEREAS, as the City grows, along with its operations and addition of new staff, including expected wear and tear of the existing city' s vehicles stafF is requesting additional fleet vehicles to continue effectively performing citywide maintenance and repairs without minimal interruption; and WHEREAS, due to the shortage of available vehicles and supply and demand issues, staff executed Purchase Order No. 22- 611 with Elk Grove Auto/ Winner Chevrolet for the purchase of five ( 5) fleet vehicles for $ 291, 550; and WHEREAS, stafF is also requesting to liquidate Purchase Order Nos. 22- 276 and 22- 277 with American Chevrolet, previously approved by Resolution 21- 4966 for a combined total of $ 84, 336, and move the funds to Purchase Order No. 22- 616 to purchase two ( 2) additional vehicles with Elk Grove Auto/ Winner Chevrolet due to prior supplier' s significant increase in price; and
WHEREAS, this brings a total of $ 375, 886 in Purchase Orders assigned to Elk Grove Auto/ Winner Chevrolet for the purchase of five ( 5) Chevrolet Silverado 2500 Utility Work Trucks with ladder racks and two ( 2) Chevrolet Silverado 2500HD 4WD W/ Headache Rack and Safety Lighting; and
WHEREAS, stafF requested quotes from multiple dealerships, which included a proposal from Elk Grove Auto/ Winner Chevrolet, a Chevrolet dealer in Elk Grove, California; and
WHEREAS, in accordance with LMC sections 2. 36. 050( D) and 2. 36. 110( B) the pricing provided by Elk Grove Auto/ Winner Chevrolet is through the Government Pricing Contract, and it was also the lowest quote received; and WHEREAS, staff is requesting ratification of City Manager' s action approving the related purchase orders, which were authorized by the City Manager to allow vehicles to be purchased by April 21, which was the General Motors ( GM) purchase deadline. 71 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby ratify City Manager action for purchase of five ( 5) utility vehicles, update vendor for two ( 2) vehicles previously approved by council, for a total of seven 7) vehicles to be purchased from Elk Grove Auto/ Winner Chevrolet; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby approve a budget amendment of$ 291, 550 to the adopted Fiscal Year 2021/ 22 Budget to cover the five ( 5) new vehicles, as follows:
Decrease - Capital Replacement
1010- 243- 00- 00 291, 550
Park & Landscape Maintenance Capital Replacement
Increase Appropriation
1010- 30- 10- 450- 30- 00 291, 550
Park Maintenance
72 The foregoing resolution was passed and adopted this 16th day of May, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 73 TTACHMENT .._.....
Purchase Order
W 390 Towne Centre Dr
No. 2022- 00000611 Lathrop, CA 95330
Date 4/ 12/2022
Resolution
PURCHASE OROER NUMBER MUST
The parties to this agreement APPEAR ON ALL INVOICES, SHIPPERS, BIIL a,
OF LADING AND CORRESPONDENCE
Vendor No. 2393 DELIVER BY
Elk Grove Auto GrouplDBA Lasher p 390 Towne Centre Dr
SHIP VIA
Auto Center Lathrop, CA 95330 FREIGHT TERMS
fl. 8575 Laguna Grove Drive PAGE 1 of 3
ElK GROVE, CA 95757 p ORIGINATOR Bonnie Kirsch
5A0 EACH 2O22 Chevrolet Silvetado 2500HD Ud'lity Bed, Rack, Safety s58,309. 9000 $ 291, 549. 50 ights
The c tractor agrees to tumish all labor, equipment and materi s necessary to perform the services describe herein and agr s to comply with the terms and cbndiGons identified below whid are made a part
9. 5
hereof by this reierenoe( OuUine exact detail what is to be done, where is to be done and include work speciflcations, if applicable.)
M' uy'L l-I 3 - Lu22
irir oF u vEN a e
RECOMME D R APPROVAL DATE APPROVED BY DATE
Z zozz
CITY OF LATHROP VENDOR ( ' t Namej
APPROVED BY DATE APPROVED BY DATE
5pecial InsVuctions
Purchase of Five( 5) Utllity Work Trucks w/Safety Lighting
74 Page Z of 3
STANDARD PURCHASE ORDER
TER1t1S r: TD CONDITIONS
1 ACCEPT.? 1vCE. Accepcaace of thu R¢c6ase Order, whether bp wzittm xknoadedgmo t or by pesfotmwce bp Sella. shall be upon the tams and camdinons hereof, no other teims or conditions stull be binding on Buya miless wntten sppro al theeof specificall}• mfarine to such otLa tesms and conditwns shali hati e beea gicen to Sdkr. 2 LV1' QICES Sepuate m-ace s6sti be sappued for each Parchase Order shipmmt Each m oice sLal1 be rteauaed and s6all shoW Cantract lt ber. terms, tLuwmts. date of sLipme or sae ce dates. and Punhase Order 1V ba. Faihur to sLove sud items ma} result m day of gs} mmt with all ng,h resen ed. mcluding cash duca nts. T6e 4endor name on thi Furchase Ords msutted imm a quotaton sigaed m the same name. Pa} ment w ill not be nsade to a fum name other than t at shor v the face heieof urithart ozitten uagim nt.
3. PAYM I'I TFR SS. Seller shall raar•e pa}mmt ather bp Ona7ime pa} auat ( Lump Snm), tiio h or Quuterly TIE iIZED L IVORE. etll paymmts ur m azreus.
1 ORDER CHAIJGES The Bu}-er shali ha4e the nght from hme to time bv w rittm uo6ces to m le chan es in qaantiaes andror deliti eiy dates of mg anc k,mateiisl. or serv'sces cotard b} this Auehase Ordec prior to the t me the item or items m acnuity plated iato 6na! production by tLe Shcer. If such chaages are mad fter the utid_ materi l, ar senues aze piated i o fiwl pmductiom by the Seller aad such chaners cause a subst ntisl i rase or decrease m Sellei s performaace uili be made and this ada a il! be modified in criting accar ag}. provided that anp cl m far adjnsmnent must be sserted b}- the Selles wnthin a reasaoabk dme( ia no ca e to eaceed ttventda} s} Ra the cLmee is ordaed S SHIPtPLtiG. Selkr n ill indicate piainl}• the Purchase Orda V btr on all bills of ladmg. aif goods shipped p usuua to said order_ and on aIi mroxes. tre t bi11s. aad pukagcs. Eacb packa e must contam a memoraadum shamng Seller' s namc contents of pacl age. and AacLase Otder` dnmber
Sh pmmts of goods specified on dvs Purchase Order m mba should resuIt m lonrst poss bk eight nta unless othennc sse specified b• Bv} a. Peaalties or mcre sed chazges due to faihue to obsa r this prmasion wifi be chargrd oa Sella Shqrpin¢ costs for goods au bad order shati be pud only at the r te aluch would have bem agplicable had t e comptete order bem sh pped at one t me. All rsces costs shali be bomr b}• Sellcr. Pa: uai shipmrnts must be idmhfied u such on shippiag memuranda and in roices.
V6' hen shippmg. Selki mll male no detlaration ofr•ahu ro c med. eacrpt w here slupmcat s sabject to reteased calue ntin¢s. r1n}• matQials supplied to C t} ahich ue covered by the SHA Hazard Commimuation Standard must be acco panied tn the applicable Iviatrrial Safety Data Sheet tl+tSDS) at tL e bnu of delive[ y. 6 DELI' ERF Unless othernise e. ressly pro ided. Sella shall deLcer all arncks to Buyer' s Eamuses. free of all frnght handlmg. hansportation, dray ge, bo=wg and simslu charges. All hmes m Uus contract ue of the essmce. 7 TER2 3L IATIO I. Buya may teim nate atl or put of this contract, wzth or wzthout caase. If bu}a tesmmates Wzthout cmx. thea Bu} er shall pap all nasooabk trimination char ees incurred b}• Seller 8 DECI. L IE L• PP,ICES. Bu} a shall be protccted m the etYnt of declming prices on the mdeh ered porCon of th s Purchase Otder If pnces decline got tm s ordeied Sella ma• eltct to meet pnced teductions or otl rrndors. or is oam lower pnces to othet pucrhuers. but d SeUa shonld refuse to do sa. Buyrr shall La e the np,ht to cancet auc or atl of tbe balance due on ttus Purchase Order without cost to Hutitr
9 FORCE ti311JEURE. Vathet Sella nor Bu}•er s6ali be Labk for nonpaformance e ro tauses be} ond reawn bk comrol ' hae on!}' a pazt of Seller' s capscit}• to pafo m is excused under fhis para aph. 5elkr must allocatrd pnodmcaon nd deLrenes among t e tianous customeis tLea under conuact for s milar goods ducing the paiod. The allocaCon must bc made in a fait wd eqnitabk wanner. Rhere athet Stller or Bu)a claims an cuse for noaperfom ce imdec this pua. 3 14t IL! Li1tyC! lII WllflIlE D! O LCl pilh'. StIIK shall not be obligated to se1L noc Bwe obligated to purchau, at a latrr date. that portiom of the goods that Sella is unab1e to delive or Burer is imabk to ma T or uu due to aay cused cauu To goods aze to be tendcred by Selkr aAa thc n puation of the teims speci5ed in this Auchase Order without consent of Buyer. 10 OCARRaPtTY. Sella ararrants that all uvcles and senica cotiYred b} this Ruchase Ordes anll conform to drawtogs, speccficauons_ or s mpks a x ll be merchmtabk ud of pood mate: ial drsign and arorkmanshtp, ee fmm ill defects, md smubk for the use inte ed_ rlll utuks w ill be b ect to Buti•ei s pection md n ection at the piace of ddn er} Defech• e uticks mar be retumed to the Sella for fiill credit replacrmmt at the Sella' s risl and expense. including transportahon charges both wa} s. but no defech e uticles shall be replaced irithout focmal replacmumt order sigued b5 the Bu zr. 11 e15SIGY1 1EI 7. Veithrr put} shalt uug,u or uansfer thts Ptuehase Order uit6out e wnttea comseat of the otLu. i_' Lr'DEJL\ I7T. SELLER t: RR. YIS TH. I' GOODS FtR'TLSFIED L"r'DFR THIS PCTRCH. SE ORDER DO OT L' W.'`GE T P TEi?, TR.IDEV. RI:, OR TR. DE : LIIE. OR COpTRIGAT . iD : 1GREES TO L*'DElII' gl :''D S t'E HdR#II.ESS BPTER OR ITS' E.h'DEES FR01i: ilti1':+ iD I.L CL L i5. St1? 5. LL iBII.ITIES, D. U. GES. L055ES. OR E.1YE iSES PiCL RRED BT Bt1'ER OR 1TS.. TDEES B' RE?ISO OF: 1.'' I':1LLEGED L« RII` GE iEAT OF. iT Si: C:H RIGHI'S.
75 PAGE 3 OF 3
SEItER SH. LL L`'DEAL TIF1' A.' D HOLD H. RIiLESS B[ TER . iD IIS . iGE.' TS ? i.\'D E11iPLOi' EES FR01I 3.' aG. 1L TS?: V.L CL AIS, D. l.1GES, LOSSE5: 11'D E TSES. L CLL'DLtiG TTORti'EIS FEES, RISLIG UCT OF OR RESIILTL iG FRQat THE PERFOR' Li?10E OF 7HE t-ORIC C 1L'3ED BT: LT lv'EGLIGEVT CT OR 011IISSI0 OF SELLER.' T S[' BCO TR CiOR, OR. il"O' E FOR 1ti IOSE CTS 3. iI OF IHE_i 11L T BE LI. BLE. IT C 1SE OF CdtiCt' RRING F tTLT. E C'H P. R? i'SH_iLL BE. R ITS SH. iRE OF' IHE LOSS. 13 BUI' ER S PROPERI'1 r1n}• pzopccty ofBuya ia Selkr' s ua c os conswctire posxssion or custody hercimder nsll be at Sellas nsk. a Selkr agees to reimbiuse Bu rr for am•toss or damage to such propett} honeca caused
1. COriPLift.VCE V.1Tfi rIPPZICABLE Lr1[ 4S W REGULATIO: CS S- a. ccptaare hereo Selkr VS' urants. a) 1L82 8I1 OOd4. IDlIC 3ildSSl. IYIiLtIliJ4 dl l4tiCd iIId 5lfV1ClS Tl tlllld hlIR1II[( 417IE L81'! b[! II PIiDd13Cld 7A PiOt1 Ul campliance with all requireffieats of t Fair Iabor Standuds AM of 1938. as amended, and b1 iLat all goods. materi ls, and equipment delirard hernmder shall comph arith the applicable fedeial standazds prescnbed b}' the Occ rstiouat Sa& g• a Health Act of I974, or as ammded
c} that Sd1er vrill compl} unth all applirable lsurs_ iules and reguiauoas of fedcral. state md locat gosemments and agencies. thaeot mchidmg Mrt not limited to Faecuave Ordcs 11246. 11 i01. and sec a 393 of PubLc Law 93- 112. Tht Rehabiluation Act of 1973. the juo isions of The Amrncuts and Disabilities Act Traasient Emglo} rr Law ( 285.'. 30 R 5. Mo. et seq.) ond Excasi r L: nempioymeat Ia r{ Section 290. SS0 et seq 1Z5. io.) w ch ue herebt mcotporated b} rc£r mce, un[ ess this Puzchase Order u eaempt p usuant to said Faccurid e Ordeis_ or ticts and t re¢alations issued t5ereunda 1{ ' OItKER' S C01 iPE tiSATIdh, EIviPL01' ER' S LLIBII.TTY, eLW GEVER I. LUIBILTfI' ll7 ea work u performed oa Bu} rr' s pirmises_SeUa agrees to cam at Seller' s o n rxpense.
a} lCaler' s Comprnsatiaa and Fmploy s Iiability Insurance. b) Gmeral GabiLty ( iac2udmg ConuacNal Liability wd Products Liabilit} Co pkted Uperatioos) . curance and Auto Liabilit}• ins umce euh n amounts ra kss thau 51. 0( 1Q. 000 per ceciurence. Ianuance cutificates of such caeer+; e shall be submitted to Cin• t;tilitirs' Risk biana, Qement upoa request of Bmer
16. L 150LVEI CY. If Sella shal! become insohYnt fik a pehtioa in bantcmptc}, oz sh ll make n assgament for tbe benefit of cieditan, o if a recen•s a tnuice s6all be appointed of or for an of Seller' s propat}• or business, the AucLase Qrder auy be canceikd at Bu}ci s opbon without liabiliri•.
17 TA S Seller agrees to coopaare with BuyYr m opgosiag the imposihau of m} tax am ani azticle cosaed b} this Purchase Ordc_ the kgality afwh ch is questioned hy Burer. and in secnting aav abatement or aa refuud thereof sought by B er.
1 S FQREIGI SHIPh•SE 1TS Forei shipmenls must be greceded bp rxecvdon of f mat Constilar Tntroice. At time of sLipment Ocean BilLs of Ia ng. Consular Incoice. and Commerciallacoues, in hipluate. shaU be forn arded duectly to ffie Purchasing Agent sswae this Ptuchase Ordrr.
19 L'EI' UE. " Ihis Purrhase Order shall be goseined by the 2an ofthe State of Californu
0. BRe h'DNG. Se11ec w urants that all matenals cot ered by this AacLase Orda are no altaed o misbraaded within dr eaewin of the Federal Food. Ihug aud Gosmetic Act; not n uticle vich ma not, mda proti sions of Secrion 40d or 505 of svd ut, be introduced nto intastate commerce, and nm adultented or mubranded mthm the meamng af the pure food and dmg la vs or the ordinaaces of wy state city w hich aze applicable to snch shipment ar deL y, and Sella lxrrebp agnes to ndemnit) and sace the But•er ha: mless$ om and agaiast a! I da ms. eharges. action aad p oceedmgs brought aga nst Bu} er by am}• iawtnl gor•ernmeat authority or by m pason oa accoimt of ant• alteged adultaahoa or misbrand ng b Shca of aay sucL matm l rr.fared to above. S 31a does no guacantee agaiast any such matenal becom3ng adultmoed oc misbcanded aRer deli}• to Su} er b` reason of causes beyond Selkr' s control. 1 CO`' FI.ICTAG TER+IS. In case of a cmfLct betwetn these ttzms and condiuons and those of a uparete aritten contract si ed by both Bu}rr md Selkr. the written contract shall pre, ii.
2?. REC' tEVG OF RECORDS. Diuiog the term of the purchsse ordrr'agrermmt aad fa three} ears thereafter, Cit3• of Lathrop( Ciryj shall have the nght ro re* ien Seller s records, ooly for the p uposes of trrify ng cLvms for pa}weat amd complimce tinth the ternu and condifions of the purcbase orda a eement for at kast t6ret earz aRer fmal pa} mt. 23 OFFSETTL' G BIC.LS_ Cin irsen;es the nght to apph• offsettino paymrnts for goods d or scsices that are due a ainst ddwquent utilin• bills cvhich ue due Cit}•
OK-EI{ CLUSICE AGREElti[ EIrT. The purchase order u a nom- ckisitie con+ ct a Cit} resen es the right w piuehue same or li1:e mata aals wd a senues& om other sourca u City deems necessarp and appmpnate. 76 Elk Grov Auto 0 INinner Chevr let DATE A 8, Zo22
8575 Laguna Grove Drive To: Bonnie Kirsch Quotation# C5012G Elk Grove, CA 95757 City of Lathrop
916- 426- 5752 450 Spartan Way
C: 916- 813- 4592 Lathrop, CA 95330
Prepared by: Casey De Koning
209) 941- 7376
Gomments or special instructions: Vehicle build and options are in additional pages.
State Contract# 1- 18- 23- 20D
Description AMOUNT
Line 23 Silverado 2500HD 32, 759. 00
Options ( Refer to Window Sticker): 1, 258. 00
Box Delete Credit 946. 00)
Upgrade to 8ft Bed 550. 00 '
Royal Utility Body wlLadder Rack- Lighting 19, 630. 00
Please review, sign, and return a copy of the quote and specs with the PO or the vehicle will not be ordered. ' k*** Shi ping charge added for deliveries beyond SacramentA. NA aharg far will call:"*"' Subtatall $ 53, 251. 00 '
DOC Fee $ 85. 00
Order Acknowledgment Signature} { Date) Taxable Subtotal: $ 53, 336. 00 3ax Cate u6jec to cnange: t3. 7 U%) $ 4, 666. 90
CA Tire Fee: $ 1. 75/ Per Tire Tire Fee: 7.OQ
Delivery Charge: $ 300. 00
Per Vehicle $ 58, 309.90
If you have any questions concerning this quotation, contact Casey De Kaning at 916-813- 4592 or email at cdekoning@LasherAuto. com
THANK YOU FOR YOUR BUSINESS!
77 443543
RQYAL TRUCK pATE ENTERED 7RUCKORIGIN ATE REQUESTED
BODY
3/21/ 2022 D. R- Drop
4242 FORCUjUI. VENUE YVRITTEN BY SALESMIAN TERF2 , DATE PROMISEO STE# 400
MCCLELLAN, CF 95652 MH AHJ AHJ 9J9/ 9999
PHONE: 916- 921- 2639
FAX: $ 66- 346- 6103
END USER( IF DIFFERENT TNAN SOLD TO) TAX SCHED
LATHROP CA PL
CUSTOMER NO: WItdCHEV
S WINNER CHEVROLET S WINNER CHEVROLET
8575 LAGUNA GROVE DRIVE H 7220 FAWN WAY
p ATTN: INEZ KNOX p
SACRAMENTO, CA 95823
Elk Grove CA 95757
CUST ORDER NO TERMS SHIP VIA TRUCK ETA CUSTOMER NAb1E CUSTOMER PHONE NO
ROYAL CASEY DE KONING
4F TRUCK ' PEAR MdDEL COLOR CA DfM AUX TANK CONFIG DEF TANK LOC AXLE TYPE Che 23 C20953 WHITE 5
STOCK NO. V.I. N. NO. BED WIDTFI OOMPT DEPTH OA WIDTH FUEL TYPE CAB TYPE 49 15 79 Gasoline Regular
Vq 1 VO
2023lDEALEFt CHASSIS/ CHEVROLET/ CC20953IDOUB E CAB CHASSIS GAS) 56"CA
i 40-VO-98
40" H ROYAL BODY w/OPEN TOP LID
ROYAL'S SECURITY HARDWARE, ONE- KEY SOLUTION AUTOMOTIVE LOCK PKG, ALUMINUM LI COVERS, APPEARANCE PACKAGE, 8"
RECESSED ROYAL BUMPER, LED LEGAL LIGHT PKG. REMOVABLE
STORAGE BiNS IN OPEN TOP COMPARTMENTS BOTH SIDES, 4 TIE DOWNS IN 8ED AREA. WEIGHT CERT. PAINTED WHITE AND INSTALLED. i R- 12- 98- 15- ECC
EXT/ CREW FORKLI" f ACCESSIBLE RACK 98"
1 H-2SC
SERVICE BODY/ COMBO CLASS 5 RECEIVER HfTCH( 2-' 6! 2' RECEIVER TUBE) APID HITCH i J EFtT, 16, 000 LBS GTW
I H
7 BLADE/ 4 PIN TRAILER CONNECTOR
Continued
Q OTE VALID FOR 30 DAYS'`**"
SALES ORDER# 0443543
78 443543
ROYAL TRUCK DATEE Ji EREO TRUCKORIGIN ATEREQUESTED
BOL1Y
3l21/ 2022 DLR- Drop
4242 FORCIiM RVENUE WRITTEN SY SALESMAN TERR DATE PROMISED STE# 400
MGCLELLAN, GA 95652 MN AHJ AHJ 9/ 9/ 8999
PHON E: 9" 6- 921- 2639
FAX: 866- 346- 6103 END USER( IF DIFFERENT THAN SOLD TO) TAX SCHED
LATHROP CA PL
CUSTOMER NO: W NCHEV
S WINNER CHEVROLET S WINNERCHEVF2pLET
8575 IAGUNA GROVE DRIVE H 722Q FAWN WAY
p ATTN: INEZ KNOX P
SACRAAAENTO, Ga 95s2s
Elk Grove, CA 95757
CUST ORDER NO TERMS SHIP VIA TRUCK ETA CUSTOMER NAME CUSTOMER P'HONE NO
ROYAL CASEY DE KO
AKE TRUCK YEAi2 MODEL COLOR Fi L Iful AUX TANK CONFIG DEF TANK LOC AXLE TYPE Che 23 C20953 WH ITE 56
5TOCK NO. V. IN. NO. BED WIDiI COMPT DEPTH OA 1MD' TH FUEI TYPE CAB TYPE 49 15 79 Gasoline Regular
R
VO I VO
1 CAMGM
CAMERA GM"' NOT OR CHASSIS 360 DEGREE CAMERA
OPTION""` MUST BE EQUIPPED WITH FACTORY REAR VIEW CAMERl4 PROVISIONS*'*
8 62411-0Q5
ECCO ED3706A DIRECTIONAL FLAStiERS
4) INSTALLED ON FRONT GRILLE( SEE PICTURES)
2) INSTALLED ON HEAQACHE RACK
2) INSTALLED ON REAR PANELS
SEE ATTACHED PICTURESkiRkk tk
1 HRC-00
u ADACHE RACK 4C"- CHEVROLEi'
Continued
QUOTE VALID FOR 30 DAYS*"**
SALES RDER# 0443543
79 443543
i
ROYAL TRUCK DATE E d7 ERED TRl1CK ORIGIN ATE REQUESTED
ODY 3I2 2022 DLR- Drop
4242 FORCUMAVENUE WRITTENBY SALESMAN TERR - DATEPRGf lESED STE# 400
MCCLELLAN, CA 95652 MH AHJ AHJ 9/ 9/ 9999 '
PHONE: 916- 921- 2639
FAX: H6F)- 34 1 O3 END USER( iF DIFFERENT 7HAN SOLI? TO) TAX SC!-iED
LATWROP CA PL
CUSTOMER NO: WINCHEV
S WINNE CHEVROLE S WINNER CHEVROLET
8575 LAGUNA GROVE DFtIVE H 722U FAWN WAY
I SACRAMENTO, CA 95823
p
ATTN: INEZ KNOX
P
Elk Grove CA 95757
CUST ORDER NQ TERMS SHIP VIA TRUCK ETA CUSTOMER P lAMIE CUSTOMER PHONE NO ROYAL i CASEY DE KONIN
AKETRUCK YEAR MODEL GOLOR CA DIM AUX TANK CONFIG DEF TANK LOC AXLE TY'PE Che 23 C20953 WHITE 56
STOCK NO. V.I. N. NO. BED WIDTH : COMPT DEF' TWJ A WIDTIi FUEL TYPE CAB TYPE 49 15 79 Gasoline tegular
VO VO
1 62411- 011
ECCO W3420 50" SAFETY DIRECTOR/ SPOT/ FLOOD COMBINATION MOUNTED ON TOP OF THE HEADACH RACK"'"*
2 62411- 01a
SQ. WORKLAMP 4",( 3 WATT LE, 1200 LUMENS, NORTI-H AM_SIG_ WLE0.5S
INSTALL 4NE t IJ EACH SIDE OF THE HEADACHE FtpeCK""
MK98GMSG
GM GAS MOUNTiNG KIT 98 SINGLE
QUOTE VALID FOR 30 DAYS****
THANKYOU FOR CHOOSIRiG ROYAL TRUCK BODY!?! Freiqhi:
Net Order:
RECEIVED BY( PRINT NAME}
Sales Tax
RECEiVED BY( SIGI DATE
CER C0IJNTY
GRAND TOTAL:
In Consideration of atbwing you to remove your vehicle from our premises nor to fuli pa ment ot u dertpiorog work oMer, the undersigned as authorized agent for SALES ORDE t# 044 543 , tree by agrees that if any I gation arises out of this transaction the prevailing party shaN be entitledl! o t for court costs and attomeys fees.
Page3af3
80 Vehicle: [ Fleet] 2022 Chevrolet Si verada 25t DF D ( CK20953) 4WD Double Cab 162" Work Truck 81 Table of Cantents
Dealership Infarmation
Window Sticker
Standard Equiprnent
Weight Rating
Technical Specifrcations
Optior al Equipment
This dooument cantains informafron consideted Confidential between GM and' Rs Clients uniquely. The a farrnati4n provided is not intended for public disGosure. Prices, specificatiqns, and avaNabdity are subject W change without noUce, and do not inciude certain fees, ta ces and charges ihat may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and aclual performance may vary. Photos may not represent adual vehides or exact oontigurations. Content based on report preparer' s input is subject to the accuracy of the input provided.
Data Versian: 16060. Data Updated: Mar 22, 2022 12:07:00 AM PDT.
Mar 22, 2022 Page 2
82 P epared By:
This document contains intamation c; onsidered Cm fidential between GM and its CYents rriquely_ The rttforenaUroa nnialad is not aa rided for pubfic discbsure. Prices, specifica6ons, and ava aWlity are si ject tq cfianga without notice, and do not ir ciude certain fees, taxes arnd Gtarges tlfwt rtn y! ae requ med by law or vary by manutacturer or region.
Perfortnance figures are guidelines only, and ac: ual performance may vary. Photos may not represen! adual vehtdes or exact cmr 5gauvatior, s. Contsnt based on report prepare s input is subjeci to the aocuracy of the input provided.
Data Version: 16060. Data Updated: Mar 22, 2022 72: 07: 00 AM P T.
Mar 22, 2022
83 Vehicle: [ Fleet] 2022 Chevrolet Silverado 2500HG ( CK20953) 4WD Double Cab 162" Work Truck Complete)
Window Sticker
SUMMARY
Fleek] 2022 Chevrvlet Silverado 2500HD( CK20953) 4WD Double Cab 162" Work Tn ck MSRP:$ 43, 900. 00 Interior: Jet Black, Vinyl seat trim
Exterio 1: Summit White
Exterior 2: No color has been selected.
Engine, 6.6L V8
Transmission, 6- speed automatic, heavy-duty
oPnoNs
CODE MODEL MSRP
CK2U953 Fleet] 2022 Chevrolet Silverado 2500HD( CK20953) 4WD double 43,900. 00 Cab 162" Work Tnx c
OPTIONS
1 WT Work Truck Preferred Equipment Group 0. 00
5N5 Rear Camera Kit 73. 00
9J4 Bumper, rear, delete Inc.
9L3 Spare 6re delete Inc.
AE7 Seats, front 40/20/ 40 split- benda p,pp
AQQ Remote Keyless Entry n.
C7G GVWR, 10,500 Ibs.( 4763 kg) 0. 00
DBG Mirrors, outside power-adjustable vertical trailering Inc.
GAZ Summit White 0. 00
GT4 R ar axle, 3. 73 ratio 0. 00
H2G Jet Black, nyl seat tnm 0. 00
IQR Audio system, Chevrolet Infotainment 3 system O. DO JL1 Trailer brake cnntroller, integrated 275. 00
K34 Cruise control, electronic Inc.
KI4 Power outlet, instrument panel, 120- volt 150. 00
L8T Engine, 6. 6L V8 0. 00
MYD Transmission, 6- speed automatic, heavy- duty 0. 00 This document contains informatan considered Confidential belween GM and its Cfients uniquely. The informalion provicled not intended for public disclosure. Prices, specifications, and availab lity are subject ro change without notice, and do not inciude certain fees, taxes and charges thai rt y be required by law or vary by manufacturer w regian.
Pertormance figures are guidelines only, and actua parformance may vary. Photos may not represent actual vehicles or e ract c onfigurations. Content bassd on report preparer s input is subject to the accu acy of the input provided.
Data Version: 16060. Data Updated: Mar 22, 2022 12: 07: 00 AM PDT Mar 22, 2022 Page 4
84 Vehicle: [ Fleet] 2022 Chevrolet Silverado 2500HD ( CK20953) 4WD Double Cab 162" Work Truck . complete)
NZZ Skid Plates 150. 00
PYN Wheels, 17"( 43, 2 cm) painted steel, Siiver p,pp
QHQ Tires, LT245/ 75R17E alt- season, blackwah 0. 00
R9Y Fleet Free Maintenance Credit,
SFW Back- up alarm calibration A,,
VK3 License plate kit, front p,pp
VQ2 Fleet Processing Option 0. 00
YF5 Emissions, Califomia state requirements 0. 00
ZLQ WT Fleet Convenience Padcage 610.00
ZW9 Pickup bed, delete
Capped Fuel Fiil Inc.
Y
SUBTOTAL
y~
543, 958. 00
Adjustments Total 0, 00
Desfination Charge 1, 695. 00
TOTAL PRICE 45, 653. 00
FUEL ECONOMY
Esr c ry:wa
Est Highway: N/ A
Est Highway Cruising Range: N/A
This document contai s infortnation considered Confidential between GM and tts C6ents uniquely. The intomsation piovided is not intended for public disclosure. Prices, specifications, and availability are subjed to change without notice, and do not include certain fees, taxes d c# arges Uiat may be required by taw or vary by manufatturer or region.
Perfortnance figures are guideNnes only, and actual performance may vary. Photas may not represant adual vefiicles ar enact configuratior, s, Content based on report preparer' s input is subjed to the accuracy of the input provided.
Data Version: 16060, Data Updated: Mar 22, 2022 12: 07: 00 AM POT.
Mar 22, 2022
85 ATTACHME NT
flo 3so Towne Centre br Purchase Order
I. Sthtap, CA 95330 No. 2022-{ 3[} OOOo"16
DBte 4/ 14/ 2d22
Resulution
PURCtlASE ORQEH NUMBER MUST
The parties to this agreement APPEAFT ON ALL lNVOtCES. SHIPPERS, BfLL rg' O LADING AND CpRRESPONDENCE
Ver dor No. 2393 DELiVER BY
C Eik Grove Auto Gmup1DBA L sher N 390 Towne Centre Dr SHIP VIA Autc Center 7
Lathrop, CA 95330 REIGHT TERMS
a 8575 Lagurta Gnave Drtva
a ELK GROVE, CA 95757 a OR GENATOR Bo nie Kirsch
200 EACH Purchase ot Two( 2) St ndatd Waric Trucks w/Ssfety Lighting 42, 168. 1404 $ 84,33828 i
The oontractor agrees ta iumish all bbor equipment and materials r ecessary ta pedorm the services g4. 336. 2 desaibe hete{n and agrees to comply witl the terms and condilions identlfied i elow wt ch are made a par! hsreof by this reference( Outline exact detaU whst is t[ be dane, where Is ta be done and tndude wodc specNiwUons, if a icable.)
2D. 2
ITY OF LATHR VENDO ur9}- RECOMNlBNDED A VAL 1# TE APPROVED BY pqT r "" if'/ R• ZL a
cmr o u n oa
v rtnaR ar, r Nan, e
APPRQVEO BY QATE APPFlOVED BY OATE
Spec l Insbuctlor s
Purchase of Two( 2) Skandard Work Trucks w/Safety Lighting
86 Pa c? of 3
ST.9NDAR.D PURCHASE ORDER
TERMS AND COhjDI?IONS
1. . CCE'? Cfi ? iccegwace of th s RaclL st O der. t tthtl A'[ItiCl IIC 76A' laQGtIIlIII 0[ Ei C' 1IICC StIIC, SIi1II bG ti1pOQ t f! mas aad ccm tt s heseo nc odic tesms or con haas shall be biatFmg aa Bsty rt ua3ess a ittta apprcral tha eaf specifics4lY efasm ta sarl atha teims d coa+ tions s5a1t hs e bem Enm to SeUa.
P' rOICES Sepattte iaira=ce shall6e stipptted for wt}s Aut6ase Oniet si ipmeat Eath mraice shill tre itrmiaed snd sbs[! shoro inCoat act K ber. taats. discauats. dase of slu pmmt or wvue dates. acd Pwclrase Orda K ber Failvre to sbow said items aup r m1c delty ofpa}mmt with all n fhts taar« l, mcludutg cash discocats. The trmdor a=mr
u ed m tbe this P uthue OFder raalted fmm quotuias ssmea. Ps} mt xil! not be made to a 5rm a me ot v Bs a rhu s] a on du tue hrreofarithow a-ritten assi r.omt. 3 P Yh1F T ZIItI 15 Seller shall mritt payiamt either bp One Tnmt pa3mrnt ( LmsP $ um), ? ioaihty or Qwuta[y I?II itZED L' VOTCE.?, t! paytemt re m arreus.
QxI3ER CIiA'.VGFS lsc 8u}Tr shsU hazr the ngLi fram hme ta time by u stsar aotices to male c. mges m q ssaqtres d,'ar deli ay dstes af anq amck, maiauI, az sersices ceraed by this Pu: chase Ot3er prias to t c timr the iteai a drms are aciswll pG ced mto Saai Fmdcct+ hp the Sdkr. If wch c} ngrs aze made fles! he aatide, matai F, sers ees ate pIaced iaio 6aal prodvctiea by the 5dla aad sncL th ates atae a subsimtial iac:ease or deae se ia Sdter's petfoetmaace vc ll be es de aud this der p l1 be mod fitd m niitmg aaor ia tls. proqded t6at aay eLnns far adjvs ent must be ssxntd y tbe Selkr ulthm a ue somttk tita Ga ssu nse w rzceed tarm days) slter the chmte is otdered S. SFI' PThiG Sdier u ll indin e gL in[ y
Ihe Piu hue Otdet Numbec an 1 b lIs aflad:ag, ail eoods shipped p rnnat to said order, aad on a! 1 mtroica fta s b ls, aad p eL•ues Eaclt pa kaee anut caanat a mesaasaaduta shoain Selkr' s oaane. c tmts of paclage. aad Parcbsse Qtdet Nmnber.
Huyer. mmtsPmsIns ef goods ar 6specified aessed chuges aa this P4:: c5ase Otda aumbu s3 uid rault m lo at posabk fni ht rote mless otherv ise spec ed by se to u'hue m absettti this prozxuaa aitl be cb ed to Se[! er_ Skt;rpmg com f 3oods on bad: oraer sha!! be pud emt} at the afe tir ch urouJd. ne beac spplicab3e h.id tLe complete otder beeu shipped at oas. msbica s W aceu casis s at! 6e bo ae by 5eller. Pa:tia[ s igmmts maut be idmtffied as sarh an shippwg memorrada and Mim shippm, Shcer anll maLe no dec1vatian ofralue ta carneti, escept ahnt slvpauat is snbject to Ydeasec4 t-alue ratiaas Aay mstaials supplud to Cup 6 ch ur cotwed bp ttu OSHA Hsr rd Comcnmiatiao 5tmdatd mnst be accompmued by the appttubk bfaterial Ssfetq Dus Shat¢ 15DS) at the cme ofddirer}.
6. DEIIVEEl' Uakss otl etazse esgms!} pm ded, gdler s il1 deLter ap artitta to Bt yts' s prrauses, free oF aIl ftaght 3wndlsag, trzasgoctaaoo. dray e, bas a wd snavIu c aat es. Afi ttma ia tbis cacdact a e ofthe nsmca
7. I'ERhSL^tATiQ i. BuyYr m famcaate all or put of Lis cooaact, Rzt6 or aztha+u uuse. I[ buyer teimcaales ulthout causa thea Huytr shall pay att reuoo b3e tesmmstian chargc meumd hy SeUrt.
B DECI.L 1E 1N FRICES. Bu}zr shsll br pioteaed m the scYat af dsckascg pcims ea the imdetn ered gornan of lh s P uchsse Orda ! f PAees bu! dechae Eot pems eidered, Seifer m ekct to mat pncad reductions or otlur ttndors. or u o ra laa er pcca ta other ptachssas. t!' Shcear sbould retssse to do so, Buy er s6all luce the aght to c acel or aEl of tbe bsLmce due ou ttus Pnrchase Order aitbout cast to Huyer. 9 FORCE hSATEUP,E, Nest eet 5eller aor Buper shall be Labk£or eampaformaoee dn to causa be}eqd rrssonabk con aL Where onlq a pvt of Se1Tc' s apuitp to ptrFotm is cct sed aades dsis puagap6, 5eIIc a ust allorated ptoduction sad delieecia ataaait tbe t anous customns fbm tmdes' tontratt for auwlu goads um cbe peciod. l e sIloeahaa must be m de ia a fait md eqnila6k mtaner. V' hce eitba Se3kr ar 8a}Yr cLums aa escuse far ttoapaiam aace upda dus gu ctpb, it must pse aotice ia r aang to th otbes psrey Sdkr shaA qof be o6lipied to selt, nor Bager o6;igated ta guR;use, at a U et date, tL t potriaat of d e oods dtat Se[la is imabk ro dehrc or Su} rx is mabk to receisx er nse dae ta aas escnsed cause No goods ur to be tmdesed Er Se21a x& er t e apisati of t e tams spee35sd' m das Psueha e Otder vait600t coaseat aE$ a}tr tD. WARR.' TF. SeIIa w;uiants tlut s11 anscta and ses nca corerc by t s F ttrhase Order will cooform ta drsAutgs, sgecifuaanas, or suapks rod aa l be machwnble sad of, eod m taial. desi aad srorl maas2ap, 6tc$ om alt defects, sad s ubk for tbe nse inteaded. r11! amrles vriU be sabaect w Buyei s espanaa sad rgauaa u he pucr of eln^etF Defxtme uticks msy he aduned to tbe SeIta fot fn1I aedee ac replacemmt at tbe Shca s nslc aad apmse, iarhidm a, bpoa y. bui ao defechtt tuda shalI be nplaced srithout faimal replacesa t order sigaed bs t6e Buyer_ 1 r1S5IG: t."1 Iv?. ? 1at rs pattq sbal! asu or aaasfes th s Pur ise Ot$er a thont dse ttziuen coasmt ef the atber 13 L' DDL•\ T P3TE.'• nl. ti?. SELLER tl'?RR4.tiTS Ffi. s GOODS flR 2S$ ED tT' DIIt IHIS PLrRC8. 1SE QRnER DO 1 OT Lr RTl GE IR DAL iRF{. OR TR4D Di. LV'E. DR COPIRIGflT 3.t dGREES i0 Lr'DE` iFI :.r 5. l' E H. iA1fLES5 BL'FIIt OR II5 ti'E;' DEES FROU lI1?Lti'D iL[. CL IS, St'I7S, LL BILITIES, D. Si. GFS. L055E5 OR 11' II`SfiS LtiCCTRRED Bl BL''!'ER OR I S EV'DEES Bl RE.. SOh OF ih1 LLEGID L''FRLtiGEat' I' OF? JI StrCH RIGHTS. 87 PAGE 3 OF 3
5ELLER SH.1I.I. iir7)Eb' tFT : U 3 HOLD H R1tLE5S BC' ER ?l:\'D IT5 GETS : i:\'D E tPL01'EES FRQ I :' G. L IST: iLI. C,Z L4SS, D:1. L GES LQSSES.' D El E'TSES. L\ CLEbiYG TTOR2 i'S FEES, RLSLtiG OLT OF OR RESt' LTL iG FAOat? 8E PERFORAL: iCE OF? H${' ORIi C3L'iSED BI: 1. T 31'EGLIGE`?? ltT OR O IISSIQr OF SEi t y.' 1 SC'BCO TR4CI' pR, pR tiTb\ E FOR n805E 3CiS.' I dF T iE3i 1L 1 BE LL,.BLE. II C; SE OF C01CL'RRi. G F: LI.T. E. ICH P.3RTI SIi.4L.L.B R I?5 SS RE OF THE LQ55.
13. Sth'EP.' S PP.OPEP.TF. ? ay pcopetty af Buyer in Se[ 4er' s achre ar consauc ce possesnon or rustodp Laesmdrs ri ll be at Seller' s nsl•. sad SeSkr s eat w reimbar.e$ u}tr for aay lnss ar dsms e to such grapary ha ercr caused.
14. COhiPLG1IvCE tTTH e1PPI.IGIBIE LRiWS r* 3 7 P.£GULPiII01V'S B} aaeptance herea 5elttr Warranis a) thzl IL goods, metchaa se, aad mattnals drticced aad senzces readerrif haew da lt hace beea ptoduced aad pra tded iz coiapliaare tsith ll requinmmts oftl r F irIabor Standants Act of I938, as sauaded, uid tb) d,tt!! goods, maMsials, aad a spsnpst dd sYsed hrseun a sfuII campty nith thc appEicable& dertl standactls prrscabed by tlr Occ arioaa! S fety and Health P,et of 19"t0, or u meadcd, c) ds.tt Se rorill compl} aith a! 1 apphcable Lmrs, nila aod re ul h of fedaa4, statt and laal gasemmea s aad agmcies. thaeoC aschsdin but aot Lmited to Esec stire Ordas 11 a6. II701. tnd sec m iO3 of PubIic Law 93- 21?.' Ilse Rebabilu, itioa dct of I973. tbe prosiriom of T8e rimericeas and Dis blves At1, Tsaasicat Fmpla},er I,aw ( 28S.a0 R S hin et scqJ aad Faeasic t U mploy nmt La r( 5ection 550 et seq RS. bSe) u$¢ch ate hciehg uicorporsted hy r{ ermcti u as ttcs glue ise Osdc u tseicpi p umaa4 to md Fsecuare Orders, oc Acts aad dse rr tai aons csmed rund. 15 Gl'OP, EP.'S CO fPEI44' S. TION, E![ FLOYEP.' S LIs!$ II1IY, iv'D GE'VFP..,+.L LL482LIfF. [ Vhm norl a petfcimed oa Suytt' s paremises, 5dls a
s to cmy t SeIIa' s oRa e: pease.
a) lx'atl•a's Campeasatt aafl EmployYr' s Isa6iLty exmaare. b) Csma l habihry W ciadsug C aara: a! Liibi#ity aad Procucts li 6i]ny Coonplded Operatiuns) Insur nce aod Anw Liabiht} maaance e tk n amaaats no less than S1. 00Q,OOQ pei occsstrmca Lzsvraac cr ti$c tes ofsuch ca:zrsgt shaEl be snbtaiited m C• iiu6tia' Risl biaaa_s ait npon teqent ofEuyYri6. L*t5oLVEIvCY. ItSellc hall became icsoi znt. 51r a peaaoa in ban n prcp, oc sb l1 e aa as mmt fartLe bmefu of aedrtoss, or F a reeati^a or t: ustee s6ai1 be pgaiated of or fcr aap of Seller' s propert} ar busia s, t e Piuchase Onler m y be eaacdkd at Bu}er` s apuan sathaat l bi8ty.
17. T Ll S. 5dla agees to cooperate Kzth Bsryer m opposina t e uapounion oi auy tax cn ay uticie cocered by thu Pure6asc atder, th legality of w5x6 uqntmoaed try SayYr. aad m senusa any atrakmmt or a• rehmd Uuseof soug6t by Btty er.
18 BFOREiGTt lLs of L dSHIP a, Cona tENrS. lar Foreim shipmens must be pmYded b} esetu6oa of faamsl Coatular Inrneee. At qmr of shipmm Ocr.m Ia rosce, aad Commetnal Iat ntces, io tnpl cate, s. ifl6e fotaarded durcth to t5c P asmg, lpeat usamrz t3sss PtatLsse Order. 9 V" IJE, Tlus PurcBase Ocder s. ill be goeerned by ttx I tr aftbe 5uie efC: lifomis 30 BP32v
Feder l Food, IG Drult Seflaaada ananis Cosmeticilut all malecuis crnYred by thes P arizist Qrdc ate ao siteed ot misbranded thm Ur meansng af tbe Act, ROL 33 C]! A'if l IDl) pp, yadei p aszsioas of5auaa 0.S or SQi of sa d act, be introduced mso iatasttte c ce. aad aot adul eratest ar misb snded a itlua tbe mp cf u pia e foe and d
or Iavrs ar the erdmuues of aay stue aty wbich sre pplir ble to snch ship mt or ddzr, and Srlla hereby agees to sademnify d s,re tiu 8aper bs mlass 6om and ataiast a! 1 claisas, char es. acaaa aad ptoceedm s b t a st Hafa i y aay tawfi l otcmment a
of onty or bY ac Petsoa oe accamt mty 1leged aei tcation or misbraadiug bq 5dfa of aay surh autatsl refeued to abose. 5r1let daes ao guarratee asamst mc mstmal becamm[ duhe ated ot misbr+aded a& s ddirecy to Bu} er b} rasae ot causea bty ed Sefler' s coutol.
1. Cah'FLIC!' LQG TER.. iS. 1a case of a con tct betweea tbese tetms aad caaditicas aad those of a seps ate cr ttm c traet s imed bp 6attt Bayv aad 5elia, the annm cnutract shsl3 pses REVL VL` OF P. COP.DS. Dun[ ihe tet 2 of 16e p
u ase Oidttla
te t n{ M to mL i d for tiuee y tus 1LtJe fla; Ctty ofI. IhTCP( Cely) s6a11 retiirw SeIler' s recerds. anip E r t e putposes a{, g clauas fot pa}mmt auci complt pte aiith 13u te=ms aad camdrtioas of the p. ise ader 5iteement tut at least lhree pnrs al1r 5a 1 ga}Zamt 33_ O FSETt7NG$ ILL5. C ty zarnxs the t ht to ipp{} offkpmg ga}mmts far eoods aadlor sen7ces that ue d u s riast detsnqnmr u ry bdts a3 ich m due Cic.
3. 1_ NQ: t. CLUSIVE. GitEEMEIr?,
mstrnsls aadl sa Yhe putthase ar3rr u a non- uJnsi e caut act iad Gty xesenes the neht to gurc ase same or tiL•e iea from oilur satuca as Cth; dtems wsuy aad appcapaate. 88 E! k Grov Auto / ZJVinner Ch vr l t aT April 8, 2022 8575 Laguna Grove Qrive To: Bonnie Kirsch Quotation# C5017G Elk Grove, CA 95757 City of Lathrop
916- 426- 5752 450 Spartan Way
C: 916- 813- 4592 Lathrop, CA 95330
Prepared by: Casey De Koning
209) 941- 7376
Comments or special instructions: Vehicle build and options are in additional pages.
State Contract# 1- 18- 23- 20D
Description AMOUNT
Line 23 Silverado 2500HD 32, 759. 00
Options( Refer to W indow Sticker}: 1, 410. 00
S& K Lighting Upfit 3,689. 00
Upgrade to 8ft Bed 550. 00
Please review, sign, and return a copy of the quote and**** specs with the PO or the vehicle will not be ordered.
Shipping charge added for deliveries beyond Sacramento. No charge for wiU call."**" Subtotal $ 38, 408.00
DOC Fee $ 5.00
Order Acknowledgment Signature) { Date) Taxable Subtotal: $ 38, 493. 04 Tax i2at{ Suojecit o cfnange}: 8. 750° io $ 3, 36£3. 14 CA Tire Fee: $ 1.? 5 l Per Tire Tire Fee: 7. 00
Delivery Charge: $ 300. 00
Per Vehicle $ 42, 168. 14
If you have any questions concerning this quotation, contact Casey De Koning at 916- 813- 4592 or email at cdekoning@LasherAuto. com
THANK YOU FOR YOUR BUSINESS!
89 S& K Dealer Supply Esti m ate
10490 East Stockton Blvd. Suitc 20{
Elk Grove, CA 95624 ATE ESTIMATE#
916) 714- 4422
a; x? oaz zazs
NAMElADDRESS
Fleet Flite- T. asher Auto Group
7220 Fawn Way
Sacramento, CA 95823
PROJECT
ITEM DESCRIPTION QTY COST TOTAL
Rack 6009. 020 Rack- It Headache R ck w/ mesh
Installation Headache rack installatian& hardi arc 1. 5} Lighting 0912211I3 Westin work light, 4. 9" square, 1450 Lumens Misc Work light mounting brackeis
lnstallation Work tight wiring& installations on headache raek*( 3) Lighting ED3706A Ecco 6 LLD warning lights. Ambcr**
PCC8R Welen 8 Position Key Pad w/ Remote Relay Module
lnstallation Controller& warning lights wiring& installation ( 5) Materia] Custom wirin loam& misc wirin accessories
Lower sides and upper rear facing
4- Main grille
4- Haedache rack
2- Rear bumper lower strip
Vehicle: 2023 Chevy Silveardo HD 2500 D. Cab
V1N: Ti3D
Stock t: TBD
Entity: City of Lathrop
Agenf: hTr Casey Dekoning
Tlu nk' o. i
TOTAL
Phane#
916- 714-4422
90 V hicle: [ FleetJ 2022 Chevrolet Silverado 250QHD ( CrC20953) 4WD Double Gab 162" WaMc ruck 91 Table of Conten s
Dealership Information
Window StiGker
Standard Equipment
Weight Rating
Technicai Specfications
Optional Equipment
This document contains information cctris6Aeteti Canfiden6ai betvween GV1A and its Cients uniquely. The information provided is no4 m d for pubbc disr,osure. Prices, specfications, and availabiliry are subyect to claange wig9 out otioe, and da not include certain fees, tsxes and charges thet r aay be r,equi ed by faw w erarg by maauSaciurer or region.
Performance figures are guidelines oNy, ar! ac4ual per'dorrna ca may vary. Photos may not represent actual vehicles or exact rwrfgneratincis. Conterat based on repoQl preparer' s input is subject to the accuracy of the input euwisled.
Cata Version: 16060. Data Updated: ARar 22, 2022 3207. JO AM P T.
Mar 22, 2022 Page 2
92 Prepared By:
This document contains irformation corisidered Ca fiaer 6al between GM and its Cbents uniquely. The infprmation provided is nok int d f r pu iir ak^,dvsure. Pavices, specifications, and availability are subject to change wilhout rw6oe, and do noi indude certain fees, taxes and charges thai rnay be eed y e+ or vary o rnanufacturer or region.
Pertormance figures are guidelines only, and acbual perfartriance may vaty. Photos may not represent actuat vehicles or exact oonf+mae iYaros. i rt lAased on aeport preparer' s inpui is subject to the accuracy offhe input rorided.
Data Version: 16060. pata iJpdated: Mar 22, 2022 12:07:00 AR+I PDT.
Mar 22, 2022 Page 3
93 Vehicle: [ Fieet] 2 22 Chevrolet Siiverado 25} flHD ( CK20953) 4WD Double Cab 162" Work Truck _` Complete)
Window Sticker
SUMMARY
FfeetJ 2022 Chevrolet Silverado 2500H( CK20953) 4WD Double Cab 162" Work Truck MSf2P:$ 43, 900. 00 Interior:Jet Bleck, Ynyl seat irim
Exterior 1: Summit White
Exterior 2:No color has been selected.
Engine, 6. 61 V8
Transmission, 6- speed automatic, heavy- duty
OPTIONS
CODE MODEL MSRP
CK20953 Fleet] 2022 Chevrolet Silverado 2500HD( CK20953) 4W0 ouble 43,900. 00 Cab 162" Wo lc Trudc
OPTIONS
1 WT Waic Tn.ick Pr+efemed Equipment Group 0.00
AE7 Seats, front 40/20/40 split-be» ch p, pp
AQQ Remote Keyless Entry Inc.
C7G GVWR, 10, 500 Ibs.( 4763 kg) 0.00
DBG Mirrors, outside poweradjustable vertica8 trailering Inc.
E63 Durabed, pickup bed 0. 00
GAZ Summit White 0. 00
GT4 Rear axle, 3. 73 ratio 0. 00
H2G Jet Black, Vinyl seat trim 0. 00
IOR Audio system, C rr eR Iniotainment 3 system 0. 00
JL1 Trailer brake controller, integrated 275. 00
K34 Cn ise control, elec ronic Inc.
KC9 ower outlet, bed mounted, 120- volt Inc.
KI4 Power outlet, instrument panel, 120- volt 225. 0
L8T ngine, 6.6L V8 0.00
MYD Transmission, 6-speed automatic, heavy- duty 0. 00
NZZ Skid Plates 150. 00
This document contains informalion considered Confidential belv+een Gl A arM its CGents uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availabiiity are sutajectlo change without notice, and do ot include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Psrformance figures are guidelines only, a d actual performance may vary. Photos may not represent actual vehicles or exact configurations. Conte t based on report preparer' s input is subject to the accuracy of the input provided.
Data Version: 16060. Data Upaated: Mar 22, 2622' 12: 07: 0 AM PDT.
Mar22, 2022 Page 4
94 Vehicie: [' leet] 2U22 Chevrolet Silverada 2500HD ( CK2Q953) 4WD Double Cab 162" Work Tru k 4 r' Compiete)
PYN 1Nheels, 17"( 43. 2 cm) painted steei, Silver 0. 00 QHQ Tires, LT245lT5R17E all- season, blackwall 0. 00
QT5 Tailgate, gate function manual with EZ Lift Inc.
R9Y Fleet Free Maintenance Cnedit.
VK3 License plate kit, front 0.00
VQ2 Fleet Processing Option 0. 00
YF5 Emissions, Califomia state requirements 0.00
ZHQ Tire, spare LT245/ 75R17E all- season, blackwall 0. 00 Z Q WT Fleet Convenience Package 760. 00
SUBTOTAL f45,265. 00
Adjustments Total 0.00
Destina6on Charge 1, 695. 00
TOTAL PRICE 546, 960. 00
FUEL ECONOMY
Est City: N/ A
Est Highway:N/A
Est Highway Cruising Ftana: WA
This documeM contains infomiation considered ConfidenUat between GM and its Cients uniquely. The informafion provided is not intarMed for public disdostre. Prices, specif' ications, and availability are svbject to change withoul noNce, and da not include certain fees, taues and charges that may be required by law a vary hy manufacturer or region.
Performance figures are guidelines onty, and actual perfom anoe may vary. Photos may not represent actual vehicles or exact eonfigura6ons. Car+Lent aseai on report preparer' s inpu! is subject to the accuracy of the' eiput pravided.
DaW Version: 16060. Data Updaaed: Mar 22, 2022 i2:07: 00 AM PDT.
Mar 22, 2022 Page 5
95 96
ITEM 4.7
CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: ACCEPTANCE OF PUBLIC IMPROVEMENTS
CONSTRUCTED BY BENTON FENCE & DRILLING, INC.
FOR GENERATIONS CENTER SKATE PARK FENCE, CIP
PK 22- 13
RECOMMENDATION: Adopt Resolution Accepting Public Improvements Constructed by Benton Fence & Drilling, Inc. for
Generations Center Skate Park Fence, CIP PK 22- 13,
Authorize the Filing of a Notice of Completion,
Release of Contract Retention, and Release of
Performance and Payment Bonds
SUMMARY:
Benton Fence and Drilling, Inc. ( Benton) has completed the construction of the Generations Center Skate Park Fence, Capital Improvement Project ( CIP) PK 22- 13 Project). Staff has inspected the improvements and has deemed these improvements complete and in accordance with the approved plans and specifications.
Benton has submitted lien releases confirming all sub- contractors and suppliers have been paid in full, and a one- year warranty bond ( based on 10% of the construction contract) for the improvements to be accepted.
Staff requests City Council accept the improvements constructed by Benton for the Generations Center Skate Park Fence, CIP PK 22- 13. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Benton in the amount of $ 3, 112. 26 within forty-five 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
BACKGROUND:
The skate park at the Generations Center has recently experienced vandalism and after- hours use, with the latter generating a huge concern from nearby residents. In order for the City to restrict access to the skate park outside of park usage hours, a perimeter security fence with security lighting and a surveillance camera system was proposed to and approved by City Council on June 3, 2021. The auto locking gates will allow the City to keep the skate park locked outside of park usage hours, and will also allow manual control of the locks for special events. 97 CITY MANAGER' S REPORT PAGE 2
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ACCEPTANCE OF PUBLIC IMPROVEMENTS CONSTRUCTED BY BENTON FENCE AND DRILLING, INC. FOR GENERATIONS CENTER SKATEPARK FENCE, CIP PK 22- 13
On September 13, 2021, City Council awarded a construction contract to Benton for the construction of the fence and related improvements. Improvements included 625 lineal feet of steel security fence with four auto- locking gates, and concrete light foundations and concrete mow strip under fence segments spanning turf ( see Attachment C - As Built Drawing). The awarded contract was for $ 110, 280, and a 10% construction contingency of $ 11, 028 was authorized for staff to use as necessary to achieve the goals of the Project. The total construction budget for the project was $ 121, 308. During construction, contract change orders totaling $ 8, 925 were issued for a final contract amount of $ 119, 205. The construction costs referenced below capture all expenditures.
Construction costs are as follows:
A. Construction Contract 110, 280. 00
B. Approved Change Orders 8, 925. 00
Total Construction Costs 119, 205. 00
Upon acceptance of the improvements, the performance bond ( Bond No.
GRCA53471, $ 110, 280) and payment bond ( Bond No. GRCA53471, $ 110, 280) will be released and replaced with the warranty bond ( Bond No. GRCA53471, $ 11, 028).
The one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period beginning with this acceptance due to any defective materials or workmanship in connection with the completed improvements.
Benton has also provided the necessary lien releases for the materials supplied and completed work.
Staff requests City Council accept the public improvements constructed by Benton Fence and Drilling, Inc. for the construction of the Generations Center Skate Park Fence, CIP PK 22- 13. Staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Benton in the amount of $ 3, 112. 26 within forty- five ( 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds.
Staff requests that unused funds be transferred back into the Measure C Fund ( 1060).
REASON FOR RECOMMENDATION:
Benton has completed the project pursuant to the contract documents dated September 13, 2021. Staff has inspected the improvements and deemed them complete and in accordance with City standards and approved plans and specifications.
98 CITY MANAGER' S REPORT PAGE 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ACCEPTANCE OF PUBLIC IMPROVEMENTS CONSTRUCTED BY BENTON FENCE AND DRILLING, INC. FOR GENERATIONS CENTER SKATEPARK FENCE, CIP PK 22- 13
The performance bond ( Bond No. GRCA53471, $ 110, 280) and payment bond ( Bond No. GRCA53471, $ 110, 280) will be released and replaced with the warranty bond Bond No. GRCA53471, $ 11, 028) upon City Council' s acceptance of the improvements. Benton has also provided the necessary lien releases for the materials supplied and completed work.
FISCAL IMPACT:
The final construction contract amount with Benton for CIP PK 22- 13 is $ 119, 205.
Adequate funds have been allocated in the FY 2021/ 22 budget to close out the project. With the completion of this project, staff requests that unused funds be transferred back into the Measure C Fund ( 1060).
ATTACH M ENTS:
A. Resolution Accepting Public Improvements Constructed by Benton Fence & Drilling, Inc. for Generations Center Skate Park Fence, CIP PK 22- 13, Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
B. Notice of Completion - Generations Center Skate Park Fence, Capital Improvement Project ( CIP) PK 22- 13
C. Project Limits Map - Generations Center Skate Park Fence, Capital Improvement Project ( CIP) PK 22- 13
99 CITY MANAGER' S REPORT PAGE 4
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ACCEPTANCE OF PUBLIC IMPROVEMENTS CONSTRUCTED BY BENTON FENCE AND DRILLING, INC. FOR GENERATIONS CENTER SKATEPARK FENCE, CIP PK 22- 13
APPROVALS:
5 - 2 - ZoZz
Ken Reed Date
Senior Construction Manager
y- 2 • ZoZ2
Michael King Date
Public Works Director
j-aCari Ja es Date
Finance Di ector
S. Z.— 2,p Z.Z
Salvador Navarrete Date
City Attorney
S •ZZ
St en J. Salvatore Date
City Manager
100
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
ACCEPTING PUBLIC IMPROVEMENTS CONSTRUCTED BY BENTON FENCE & DRILLING, INC. FOR GENERATIONS CENTER SKATE PARK FENCE, CIP PK 22- 13, AUTHORIZE THE FILING OF A NOTICE OF COMPLETION, RELEASE OF
CONTRACT RETENTION, AND RELEASE OF PERFORMANCE AND PAYMENT BONDS
WHEREAS, on September 13, 2021, City Council awarded a construction contract to Benton Fence and Drilling, Inc. ( Benton) for the construction of Generations Center Skate Park Fence, CIP PK 22- 13 ( Project) in the amount of 110, 280, and a 10% construction contingency of $ 11, 028 was authorized for staff to use as necessary to achieve the goals of the Project; and WHEREAS, the scope of work included a steel security fence with concrete mow strip and 3 gates; and
WHEREAS, Benton successfully completed the applicable Project work at a cost of $ 119, 205; and
WHEREAS, staff has inspected the improvements and has deemed them complete and in accordance with the approved plans and specifications; and WHEREAS, Benton has provided the necessary lien releases for the materials supplied and completed work and a one- year warranty bond ( based on 10% of total Project cost) for the improvements being accepted; and WHEREAS, the performance bond ( Bond No. GRCA53471, $ 110, 280) and payment bond ( Bond No. GRCA53471, $ 110, 280) are proposed to be released and replaced with a one- year warranty bond ( Bond No. GRCA53471, $ 11, 028) upon City Council' s acceptance of the improvements; and
WHEREAS, the one- year warranty bond covers any repairs or replacements that may become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements; and
WHEREAS, staff requests City Council accept the public improvements constructed by Benton for Generations Center Skate Park Fence, CIP PK 22- 13; and WHEREAS, staff also requests City Council authorize the filing of a Notice of Completion with the San Joaquin County Clerk, the release of contract retention to Benton, in the amount of $ 3, 112. 26, within forty- five ( 45) days after the recording of the Notice of Completion, and the release of performance and payment bonds. 101
The foregoing resolution was passed and adopted this 16th day of May 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 102
ATTACHMENT B
RECORDING REOUESTED BY, AND
WHEN RECORDED MAIL TO:
CITY OF LATHROP
ATTN: CITY CLERK
390 TOWNE CENTRE DRIVE
LATHROP, CA 95330
Exempt from payment of recording fees( GC 11922)
SPACE ABOVE THIS LINE FOR RECORDER' S USE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is owned by:
NAME STREET AND NO. CITY STATE
City of Lathrop 390 Towne Centre Drive Lathrop CA 95 30 If more than one owner of the interest stated, the name and address of each must be stated)
2. That the full name and address of the owner of said interest or estate, if there is only one owner, and that the full names and addresses of all the co- owners who own said interest or estate as tenants in common, as joint tenants, or otherwise, ifthere is more than one owner, are set forth in the preceding paragraph.
3. That the nature of title or the stated owner, or if more than one owner, then of the stated owner and co- owners is:
Benton Fence and DrillinQ, Inc.
4. That on the 16th day of May 2022 a work of improvement on the real property herein described was completed.
5. That the name ofthe original contractor, if'any, for said work ofimprovement was: Benton Fence and Drillin, Inc.
6. That the name and address of the transferor is:
NAME STREET AND NO. CITY STATE
BenCon Fence and DrillinQ, Inc. P. O. Box 190 Acampo CA 95341
7. That the real property herein referred to is situated in the City of Lathrop County of San Joaquin, State of California, and is described as follows:
Proiect No. CIP PK 22- 13 Generations Center Skate Park Fence- 450 Spartan Way Lathrop CA 953 0
CITY OF LATHROP
B y:
Stephen J. Salvatore, City Manager Date
That the undersigned has knowledge of the contents herein and states under penalty of perjury that the foregoing is true and correct.
B y:
Teresa Vargas, City Clerk Date
103
CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real properry conveyed by the NOTICE OF COMPLETION dated May 16, 2022 by Benton Fence and Drilling, Inc. to the City of Lathrop, a political corporation and/ or governmental agency, is hereby accepted by the undersigned officer or agent on behalf of the City Council pursuant to authority conferred by minute action of the City Council adopted on May 16, 2022, and the grantee consents to recordation thereof by its duly authorized officer.
Dated By
Stephen J. Salvatore, City Manager
104
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106
ITEM 4.8
CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: DECLARATION OF DROUGHT EMERGENCY
REGULATIONS AND IMPLEMENT LEVEL 2 WATER
SHORTAGE RESPONSE ACTIONS OF THE CITY OF
LATHROP WATER SHORTAGE CONTINGENCY PLAN
RECOMMENDATION: Adopt Resolution Declaring Drought Emergency Regulations and Implement Level 2 Water Shortage
Response Actions of the City of Lathrop Water
Shortage Contingency Plan
SUMMARY:
Due to extreme drought conditions in California on March 28, 2022, Governor Newsom issued Executive Order ( E. O.) N- 7- 22 that directed the State Water Resources Control Board ( SWRCB) to consider adopting emergency regulations that included a requirement for urban water suppliers to implement water shortage response actions for a shortage level of up to twenty percent ( Level 2) per their Water Shortage Contingency Plan ( WSCP). On April 20, 2022, the SWRCB issued draft text of their proposed emergency regulations indicating these requirements will need to be implemented by June 10, 2022.
In response to E. O. N- 7- 22 and the SWRCB draft emergency regulations, staff requests that Council declare a drought emergency and implement water shortage response actions for a shortage level of up to twenty percent ( Level 2) of the City' s WSCP.
BACKGROUND:
New water conservation legislation in 2018 created a WSCP mandate replacing the water shortage contingency analysis under former law. On June 14, 2021, the City Council adopted the 2020 Urban Water Management Plan and its WSCP. The WSCP contains several prescriptive elements per the 2018 legislation, such as:
Key attributes of its Water Supply Reliability Analysis; Six standard water shortage levels corresponding to progressive ranges of up to 10-, 20-, 30-, 40-, and 50- percent shortages and greater than 50- percent shortage;
Locally appropriate ' shortage response actions" for each shortage level, with a corresponding estimate of the extent the action will address the gap between supplies and demands;
107
CITY MANAGER' S REPORT PAGE 2
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
DECLARATION OF DROUGHT EMERGENCY REGULATIONS AND IMPLEMENT LEVEL 2 WATER SHORTAGE RESPONSE ACTIONS OF THE CITY OF LATHROP
WATER SHORTAGE CONTINGENCY PLAN
Procedures for conducting an annual water supply and demand assessment with prescribed elements; following adoption of the UWMP 2020, the City is required to submit by July lst of each year an annual water shortage assessment report to DWR;
Communication protocols and procedures to inform customers, the public and government entities of any current or predicted water shortages and associated response actions;
Monitoring and reporting procedures to assure appropriate data is collected to monitor customer compliance and to respond to any state reporting requirements;
A reevaluation and improvement process to assess the functionality of its WSCP and to make appropriate adjustments as may be warranted.
The following measures are required for the Level 2 shortage response actions:
r •
1 10 1. Continue with mandatory requirements in promotion of water conservation as required in LMC 13. 08. 120
2. Application of potable water directly to driveways and sidewalks is prohibited.
3. Irrigating outdoor landscapes or turf is limited to no more than three ( 3) days per week following
schedules established by resolution of city council.
4. Watering only after 7 p. m. in the evening and before 10 a. m. in the morning.
5. To promote water conservation, operators of hotels
and motels are encouraged to provide guests with the
option of choosing not to have towels and linens
laundered daily.
6. Eating or drinking establishments are encouraged to
serve drinkin water onl u on re uest.
2 20 1. Continue with action and measures from Stage I
except where superseded by requirements that are
more stringent.
2. Irrigating outdoor landscapes or turf is limited to no more than two ( 2) days per week following schedules
established by resolution of cit council.
It is recommended that the Level 2 irrigation of outdoor landscapes be established by resolution as follows:
108
CITY MANAGER' S REPORT PAGE 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
DECLARATION OF DROUGHT EMERGENCY REGULATIONS AND IMPLEMENT LEVEL 2 WATER SHORTAGE RESPONSE ACTIONS OF THE CITY OF LATHROP
WATER SHORTAGE CONTINGENCY PLAN
Watering days are staggered based on your home or business address, with odd numbered addresses watering on Tuesday and Saturday and even numbered addresses watering on Wednesday and Sunday.
Under Level 2, compiiance and enforcement is authorized per LMC 13. 08. 260 Violation - Penalty as follows:
Citations may be issued for the following violations of the provisions of Section
13. 08. 120 the city' s WSCP set forth in Section 13. 08. 130, and the corresponding fees and charges will be added to the utility bills of customers who are observed by enforcement personnel listed under Section 13. 08. 050 in violation of such. Refusal to pay fines as assessed shall result in the termination of service to the customer and/ or the placement of a lien against the property. Fines shall be imposed as follows:
A. Any wasteful water usage during, and as defined in this chapter or the WSCP, shall carry fines as listed below:
1. Fifty dollars ($ 50. 00) upon the second notification of such offense;
2. Seventy- five dollars ($ 75. 00) upon the third notification of such offense;
3. One hundred dollars ($ 100. 00) upon the fourth notification of such offense, and a fourth notification shall also result in the installation of a flow restrictor by the city staff at the customer' s expense, which shall remain in place for the remainder of the drought or water emergency.
In addition to the requirement to implement the Level 2 WSCP demand reduction actions, E. O. N- 7- 22 and the draft SWRCB emergency regulations include additional Urban Drought Response Actions, including but not limited to:
Initiate public information and outreach campaign for water conservation and promptly and effectively reach the supplier' s customers, using efforts such as email, paper mail, bill inserts, customer app notifications, news articles, websites, community events, radio and television, billboards, and social media.
Implement and enforce a rule or ordinance limiting landscape irrigation to no more than two days per week and prohibiting landscape irrigation between the hours of 10: 00 AM and 6: 00 PM.
Implement and enforce a rule or ordinance banning, at a minimum, the water uses prohibited by section 995. Adoption of a rule or ordinance is not required if the supplier has authority to enforce, as infractions, the prohibitions in section 995 and takes enforcement against violations. 109
CITY MANAGER' S REPORT PAGE 4
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
DECLARATION OF DROUGHT EMERGENCY REGULATIONS AND IMPLEMENT LEVEL 2 WATER SHORTAGE RESPONSE ACTIONS OF THE CITY OF LATHROP
WATER SHORTAGE CONTINGENCY PLAN
To prevent the unreasonable use of water and to promote water conservation, the use of potable water is prohibited for the irrigation of nonfunctional turf at commercial, industrial, and institutional sites.
Amendments to LMC 13. 08 Water Conservation and Rationing are necessary to update the City' s water conservation ordinance to be consistent with E. O. N- 7- 22 and the SWRCB draft of proposed test of the emergency regulation. Staff anticipates adoption of an emergency ordinance at the June Council meeting after the emergency regulation has been finalized.
Pursuant to the City' s WSCP and LMC 13. 08. 140 the City Council shall declare a drought when one or more of the following conditions exist:
a) A water shortage of greater than 10% is determined to exist based on the City's Annual Demand and Supply Assessment; and
b) A drought is declared by the Governor of California covering the water sources used by the City, and subsequent reductions of water supplied to the City will occur or are likely to occur.
REASON FOR RECOMMENDATION:
In response to Executive Order N- 7- 22 and the SWRCB draft emergency regulations, staff requests that Council declare a drought emergency and implement water shortage response actions for a shortage level of up to twenty percent ( Level 2) of the City' s WSCP.
FISCAL IMPACT:
There are no direct budget impacts associated with this action. The WSCP includes a discussion of the economic impacts of drought conditions in general terms, and describes how the City may enact drought rates to address anticipated revenue shortfalls.
ATTACH M ENTS:
A. Resolution Declaring Drought Emergency and Implement Level 2 Water Shortage Response Actions of the City of Lathrop Water Shortage Contingency Plan
B. Executive Order N- 7- 22 dated March 28, 2022
C. Working Staff Draft of Proposed Text of Operative Conservation Provisions of Emergency Regulation dated April 20, 2022
110
CITY MANAGER' S REPORT PAGE 5
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
DECLARATION OF DROUGHT EMERGENCY REGULATIONS AND IMPLEMENT LEVEL 2 WATER SHORTAGE RESPONSE ACTIONS OF THE CITY OF LATHROP
WATER SHORTAGE CONTINGENCY PLAN
APPROVALS:
C-/ i - S I? G ,` 2
Greg son Date
Senior Civil Engineer
5- y- zo22
Michael King Date
Director Public Works
Cari J s Date
Direct r f Finance
S 2
Glenn Geb ardt Date
City Engineer
J c-.
Salvador Navarrete Date
City Attorney
r-o z
s- o- z oz2
Stephen J. Salva re Date
City Manager
111
RESOLUTION 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
DECLARING DROUGHT EMERGENCY REGULATIONS AND IMPLEMENT LEVEL 2 WATER SHORTAGE RESPONSE ACTIONS OF THE CITY OF LATHROP
WATER SHORTAGE CONTINGENCY PLAN
WHEREAS, severe to extreme drought conditions currently exist in California throughout the majority of the state; and
WHEREAS, on March 28, 2022, Governor Newsom issued Executive Order E. O.) N- 7- 22 that directed the State Water Resources Control Board ( SWRCB) to consider adopting emergency regulations that included a requirement for urban water suppliers to implement water shortage response actions for a shortage level of up to twenty percent ( Level 2) per their Water Shortage Contingency Plan WSCP); and
WHEREAS, on April 20, 2022 the SWRCB issued draft text of their proposed emergency regulations indicating these requirements will need to be implemented by June 10, 2022; and
WHEREAS, pursuant to the City' s WSCP and LMC 13. 08. 140 the City Council shall declare a drought when one or more of the following conditions exist:
a) A water shortage of greater than 10% is determined to exist based on the City' s Annual Demand and Supply Assessment; and
b) A drought is declared by the Governor of California covering the water sources used by the City, and subsequent reductions of water supplied to the City will occur or are likely to occur; and
WHEREAS, the City' s WSCP states that under Level 2 irrigating outdoor landscapes or turf shall be limited to no more than two ( 2) days per week following schedules established by resolution of city council; and WHEREAS, staff recommends that the Level 2 irrigation of outdoor landscapes be established by resolution as follows:
Watering days are staggered based on your home or business address, with odd numbered addresses watering on Tuesday and Saturday and even numbered addresses watering on Wednesday and Sunday.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby declare a drought emergency and implement Level 2 Water Shortage Response Actions of the City of Lathrop Water Shortage Contingency Plan; and
112
BE IT FURTHER RESOLVED, the Level 2 irrigation of outdoor landscapes is established as follows: Watering days are staggered based on your home or business address, with odd numbered addresses watering on Tuesday and Saturday and even numbered addresses watering on Wednesday and Sunday. 113
The foregoing resolution was passed and adopted this 16th day of May, 2022, by the foliowing vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 114
Attachment B
EXECUTIVE DEPARTMEN i
STATE OF C; LI OI2NIA
EXECUTIVE ORDER N- 7- 22
WHEREAS on April 12, 2021, May 10, 2021, July 8, 2021, and October 19, 2021, I proclaimed states of emergency that continue today and exist across all the counties of California, due to extreme and expanding drought conditions; and
WHEREAS climate change continues to intensify the impacts of droughts on o r communities, environment, and economy, and California is in a third consecutive year of dry conditions, resulting in continuing drought in all parfs of the State; and
WHEREAS the 21st century to date has been characterized by record warmth and predominantly dry conditions, and the 2021 meteorological summer in California and the rest of the western United States was the hottest on record; and
WHEREAS since my October 19, 2021 Proclamation, early rains in October and December 2021 gave way to the driest January and February in recorded history for the watersheds that provide much of California' s water supply; and WHEREAS the ongoing drought will have significant, immediate impacts on communities with vuinerable water supplies, farms that rely on irrigation to grow food and fiber, and fish and wildlife that rely on stream flows and cool water; and
WHEREAS the two largest reservoirs of the Central Valley Project, which supplies water to farms and communities in the Central Valley and the Santa Ciara Vailey and provides critical cold- water habitat for salmon and other anadromous fish, have water storage levels that are approximately 1. 1 million acre- feet below last year' s low levels on this date; and WHEREAS the record- breaking dry period in January and February and the absence of significant rains in March have req ired the Department of Water Resources to reduce anticipated deliveries from the State Water Project to 5 percent of requested supplies; and
WHEREAS delivery of water by bottle or truck is necessary ta protect human safety and public health in those places where water supplies are disrupted; and
WHEREAS groundwater use accounts for 41 percent of the State' s total water supply on an average annual basis but as much as 58 percent in a critically dry year, and approximately 85 percent of public water systems rely on groundwater as their primary suppiy; and
WHEREAS coordination between local entities that approve permits for new groundwater wells and local groundwater sustainability agencies is important to achieving sustainable levels of groundwater in critically overdrafted basins; and
115
WHEREAS the duration of the dro ght, especially following a multiyear drought that abated only five years ago, underscores the need for California to redouble near-, medium-, and long-term efforts to adapt its water management and delivery systems to a changing climate, shifting precipitation patterns, and water scarcity; and
WHEREAS the most consequential, immediate action Californians can take to extend available supplies is to voluntarily reduce their water use by 15 percent from their 20201evels by implementing the commonsense measure5 identified in operative paragraph 1 of Executive Order N- 10- 21 ( July 8, 2021); and
WHEREAS to protect public health and safety, it is critical the State take certain immediate actions without undue delay to prepare for and mitigate the effects of the drought conditions, and under Government Code section 8571, i find that strict compliance with various statutes and regulations specified in this Proclamation would prevent, hinder, or delay the mitigation of the effects of the drought conditions.
NOW, THEREFORE, I, GAVIN NEWSOM, Governor of the State of California, in accordance with the authority vested in me by the State Constitution and statutes, including the California Emergency Services Act, and in particular, Government Code sections$ 567, 8571, and 8627, do hereby issue the following Order to become effective immediately:
IT IS HEREBY ORDERED THAT:
1. The orders and provisions contained in my April 21, 2021, May 10, 2021, July 8, 2021, and October 19, 2021 Proclamations remain in full force and effect, except as modified by those Proclamations and herein.
State agencies shall continue to implement all directions from those Proclamations and accelerate implementation where feasible.
2. To help the State achieve its conservation goals and ensure sufficient water for essential indoor and outdoor use, I call on all Californians to strive to limit summerfime water use and to use water more efficiently indoors and out. The statewide Save Our Water conservation campaign at SaveOurWater. com provides simple ways for Californians to reduce water use in their everyday lives. Furfhermore, I encourage Californians to understand and track the amount of water they use and measure their progress toward their conservation goals.
3. By May 25, 2022, the State Water Resources Control Board (Water Board) shall consider adopting emergency regulations that include alI of the following:
a. A requirement that each urban water supplier, as defined in section 10617 of the Water Code, shall submit to the Department of Water Resources a preliminary annual water supply and demand assessment consistent with section 10632. 1 of the Water Code no later than June 1, 2022, and submit a final annual water 116
supply and demand assessment to the Department of Water Resources no later than the deadline set by section 10632. 1 of the Water Code;
b. A requirement that each urban water supplier that has submitted a water shortage contingency pian to the
Deparfment of Water Resources implement, at a minimum, the shorfage response actions adopted under section 10632 of the Water Code for a shortage level of up to twenty percent ( Level 2), by a date to be set by the Water Board; and
c. A requirement that each urban water supplie that has not submitted a water shortage contingency plan to the
Deparfment of Water Resources implement, at a minimum,
shortage response actions estabfished by the Water Board, which shali take into consideration model actions that the Deparfment of Water Resources shall develop for urban water supplier water shorfage contingency planning far Level 2, by a date to be set by the Water Board.
To further conserve water and improve drought resiliency if the drought lasts beyond fhis year, I encourage urban water suppiiers to conserve more than required by the emergency regulations described in this paragraph and to voluntarily activate more stringent local requirements based on a shortage level of up to thirty percent ( Levef 3).
4. To promote water conservation, the Department of Water Resources shall consult with leaders in the commercial, industrial, and institutional sectors to develop strategies for improving water conservation, including direct technical assistance, financial assistance, and other approaches. By May 25, 2022, the Wpter Board shail consider adopting emergency regulations defining " non-functionai turf" ( that is, a definition of turf that is ornamental and not otherwise used for human recreation purposes such as school fields, sports fields, and parks) and banning irrigation of non-functional turf in the commercial, industrial, and institutional sectors except as it may be required to ensure the health of trees and other perennial non- turf plantings.
5. In order to maximize the efficient use of water and to preserve water supplies critical to human health and safety and the environment, Public Resources Code, Division 13 ( commencing with section 21000) and regulations adopted pursuant to that Division are hereby suspended, with respect to the directives in paragraphs 3 and 4 of this Order and any other projects and activities for the purpose of water conservation to the extent necessary to address the impacts of the drought, and any permits necessary to carry out such projects or activities. Entities that desire to conduct activities under this suspension, other than the directives in paragraphs 3 and 4 of this Order, shall first request that the Secretary of the Natural Resources Agency make a determination that the proposed activities are eligible to be conducted under this suspension. The Secretary shall use sound discretion in applying this Executive Order to ensure that the suspension serves the purpose of accelerating conservation projects that are necessary to address impacts of the drougnt, while at the same time 117
protecting public health and the environment. The entities implementing these directives or conducting activities under this suspension shall maintain on their websites a list of all activities or approvals for which these provisions are suspended.
6. To support volunfary approaches to improve fish habitat that would require change petitions under Water Code section 1707 and either Water Code sections 1425 through 1432 or Water Code sections 1725 through 1732, and where the primary purpose is to improve conditions for fish, the Water Board shall expeditiously consider petitions that add a fish and wildlife beneficial use or point of diversion and place of storage to improve conditions for anadromous fish. California Code of Regulations, title 23, section 1064, subdivisions ( a)( 1 j( A)( i)-( ii) are suspended with respect to any petition that is subject to this paragraph.
7. To facilitate the hauling of water for domestic use by local communities and domestic water users threatened with the loss of water supply or degraded water quality resulting from drought, any ordinance, regulation, prohibition, policy, or requirement of any kind adopted by a public agency thot prohibits the hauling of water out of the water' s basin of origin or a public agency' s jurisdiction is hereby suspended. The suspension authorized pursuant to this paragraph shall be limited to the hauling of water by truck or bottle to be used for human consumption, cooking, or sanifation in communities or residences threatened with the loss of affordable safe drinking water.
Nothing in this paragraph limits any public health or safety requirement to ensure the safety of hauled water.
8. The Water Board shall expand inspections to determine whether illegal diversions or wasteful or unreasonable use of water are occurring and bring enforcement actions against illegal diverters and those engaging in the wasteful and unreasonable use of water. When access is not granted by a properfy owner, the Water Board may obtain an inspection warrant pursuant to the procedures set forth in Title 13 commencing with section 1822. 50) of Parf 3 of the Code of Civif Procedure for the purposes of conducting an inspection pursuant to this directive.
9. To protect health, safety, and the environment during this drought emergency, a county, city, or other public agency shall not:
a. Approve a permit for a new groundwater weli or for alteration of an existing well in a basin subject to the Sustainabie
Groundwater Management Act and classified as medium- or high-priority without first obtaining written verification from a Groundwater Sustainability Agency managing the basin or area of the basin where the well is proposed to be located that groundwater extraction by the proposed well would not be inconsistent with any sustainable groundwater management program established in any applicable Groundwater
Sustainability Plan adopted by that Groundwater Sustainability 118
Agency and would not decrease the likelihood of achieving a sustainability goal for the basin covered by such a plan; or b. Issue a permit for a new groundwater well or for alteration of an existing well without first determining that extraction of groundwater from the proposed well is ( 1) not likely to interfere with the production and functioning of existing nearby welis, and 2) not likely to cause subsidence that would adversely impact or damage nearby infrastrucfure.
This paragraph shall not appiy to permits for wells that will provide less than two acre- feet per year of groundwater for individual domestic users, or that will exclusively provide groundwater to public water supply systems as defined in section 116275 of the Health and Safety Code.
10. To address household or small community drinking water shortages dependent upon groundwater welis that have failed due to drought conditions, the Department of Water Resources shall work with other state agencies to investigate expedited regulatory pathways to modify, repair, or reconsiruct failed household or small community or public supply wells, while recognizing the need to ensure the sustainability of such wells as provided for in paragraph 9. 1 1. Stpte agencies shall collaborate with tribes and federal, regionai, and local agencies on actions related to promoting groundwater recharge and increasing storage.
12. To help advance groundwater recharge projects, and to demonstrate the feasibility of projects that can use available high water flows to recharge local groundwater while minimizing flood risks, the Water Board and Regional Water Quality Control Boards shall prioritize water right permits, water quality certifications, waste discharge requirements, and conditional woivers of waste discharge requirements to accelerate approvpls for projects that enhance the ability of a local or state agency to capture high precipitation events for local storage or recharge, consistent with water right priorities and protections for fish and wildlife. For the purposes of carrying out this paragraph, Division 13 ( commencing with section 21000) of the Public Resources Code and regulations adopted pursuant to that Division, and Chapter 3 ( commencing with section 85225) of Part 3 of Division 35 of the Water Code and regulations adopted pursuant thereto are hereby suspended to the extent necessary to address the impacts of the drought. This suspension applies to (a) any actions taken by state agencies, tb) any actions taken by local agencies where the state agency with primary responsibility for the implementation of the directives concurs that local action is required, and ( c) permits necessary to carry out actions under( a) or( bj. The entities implementing these directives shall maintain on their websites a list of all activities or approvals for which these provisions are suspended.
13. With respect to recharge projects under either Flood- Managed Aquifer Recharge or the Department of Water Resources Sustainable 119
Groundwater Management Grant Program occurring on open and working lands to replenish and store water in groundwater basins that will help mitigate groundwater conditions impacted by drought, for any a) actions taken by state agencies, (b) actions taken by a local agency where the Department of Water Resources concurs that local action is required, and ( c) permits necessary to carry out actions under( a) or ( b), Public Resources Code, Division 13 commencing with section 2100Q and regulations adopted pursuant to that Division are hereby suspended to the extent necessary to address the impacts of the drought. The entities implementing these directives shall maintain on their websites a list of all activities or appravals for which these provisions are suspended.
14. To increase resilience of state water supplies during prolonged drought conditions, the Department of Water Resources shall prepare for the potentiai creation and implementation of a multi- year transfer program pilot project for the purpose of acquiring water from wiliing partners and storing and conveying water to areas of need.
15. By April 15, 2022, state agencies shall submit to the Deparfment of Finance for my consideration proposats to mitigate the worsening effects of severe drought, including emergency assistance to communities and households and others facing water shortages as a resuit of the drought, facilitation of groundwater recharge and wastewater recycling, improvements in water use efficiency, protection of fish and wildiife, mitigation of drought- related economic or water- supply disruption, and other potential investments to support short- and long-term drought response.
IT IS FURTHER ORDERED that as soon as hereafter possible, this Order be filed in the Office of the Secretary of State and that widespread publicity and notice be given of this Order.
This Order is not intended to, and does not, create any rights or benefits, substantive or procedural, enforceable at law or in equity, against the State of California, its agencies, departments, entities, officers, employees, or any other person.
IN WITNESS WHEREOF I have hereunto set
my hand and caused the Great Seal of the
State of California to be affixed this 28th
day of March 2022.
t
A$ " .
r/ ,,.._._
GAVIN NEWSOM
Governor of California
ATTEST:
SHIRLEY N. WEBER, PH. D.
Secretary of State
120
Attachment C
WORKING STAFF DRAFT OF PROPOSED TEXT OF OPERATIVE
CONSERVATION PROVISIONS OF EMERGENCY REGULATION
Version: April 20, 2022
Title 23. Waters
Division 3. State Water Resources Control Board and Regional Water Quality Control Boards
Chapter 3. 5. Urban Water Use Efficiency and Conservation Article 2. Prevention of Drought Wasteful Water Uses
996. Urban Drouqht Response Actions
As used in this section:
1) " Commercial, industrial and institutional" refers to commercial water users, industrial water users and institutional water users as respectivelv defined in Water Code, section 10608. 12 subdivisions ( e) ( i) and ( j) and includes homeowners' associations common interest developments communitv service orqanizations and other similar entities but does not include the residences of these entities' members or separate interests 2) " Common interest development" has the same meaninq as in section 4100 of the Civil Code.
3) " Communitv service organization or similar entity" has the same meaninq as in section 4110 of the Civil Code.
4) " Homeowners' association" means an " association" as defined in section 4080 of the Civil Code.
5) " Non- functional turf' means turF that is solely ornamental and not reqularlv used for human recreational purposes or for civic or communitv events. Non- functional turf does not include sports fields and turF that is reqularly used for human recreational purposes or for civic or community events.
6) " Separate interest" has the same meaning as in section 4185 of the Civil Code.
7) " Turf" has the same meaning as in section 491.
8) " Urban water supplier" has the same meaning as Water Code section 10617.
9) " Water shortage continqencv plan" means the plan required bv Water Code section 10632.
1 121
Each urban water supplier shall submit to the Department of Water Resources a preliminary annual water supply and demand assessment consistent with section 10632. 1 of the Water Code no later than June 1 2022, and submit a final annual water supplv and demand assessment to the Department of Water Resources no later than the deadline set by section 10632. 1 of the Water Code.
Each urban water supplier that has submitted a water shortaqe continqencv plan to the Department of Water Resources shall implement by June 10, 2022, at a minimum, the demand reduction actions identified in the supplier' s water shortaqe contingency plan adopted under Water Code 10632 for a shortaqe level of up to twenty percent ( Level 2) Each urban water supplier that has not submitted a water shortaqe continaencv plan to the Department of Water Resources shall by June 10 2022, and continuinq until the supplier has implemented the demand reduction actions identified in the supplier' s water shortage continqency plan adopted under Water Code 10632 for a shortaqe level of up to twenty percent ( Level 2), implement at a minimum the followinq actions:
1) Initiate a public information and outreach campaign forwater conservation and promptly and effectively reach the supplier' s customers usinq efforts such as email, paper mail bill inserts customer a„pp notifications, news articles, websites, communitv events radio and television, billboards, and social media.
2) Implement and enforce a rule or ordinance limitinq landscape irrigation to no more than two days per week and prohibitinq landscape irrigation between the hours of 10: 00 AM and 6: 00 PM.
3) Implement and enforce a rule or ordinance banninq at a minimum the water uses prohibited by section 995. Adoption of a rule or ordinance is not required if the supplier has authority to enforce as infractions the prohibitions in section 995 and takes enforcement aqainst violations 1) To prevent the unreasonable use of water and to promote water conservation, the use of potable water is prohibited for the irriqation of non- functional turF at commercial, industrial and institutional sites 2) Notwithstandinq subdivision ( e)( 1) the use of water is not prohibited bv this section to the extent necessary to ensure the health of trees and other perennial non-turf plantinqs or to the extent necessary to address an immediate health and safetv need.
f A decision or order issued under this section bv the Board or an officer or employee of the Board, is subiect to reconsideration under article 2 commencinq with section 1122) of chapter 4 of part 1 of division 2 of the Water Code.
2 122
Authority: Section 1058. 5, Water Code.
References: Article X, Section 2, California Constitution; Sections 4080 4100 4110, and 4185, Civil Code; Section 8627. 7, Government Code Sections 102 104, 105, 275, 350, 491, 1122, 10608. 12, 10617, 10632, and 10632. 1 Water Code; Liqht v. State Water Resources Control Board( 2014) 226 Cal App 4th 1463; Stanford Vina Ranch Irrigation Co. v. State of California ( 2020) 50 Cal.App. 5th 976.
3 123
124
ITEM 4.9
CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: APPROVE EXPANSION OF DATA BACKUP SYSTEM
AND SOFTWARE LICENSES
RECOMMENDATION: Adopt a Resolution Approving a Lease Purchase Agreement with Hewlett Packard Financial Services
for an Additional Data Backup Appliance for City Hall
and Lathrop Police Building Provided by Solid
Networks, Inc.
SUMMARY:
The City has been utilizing a disaster recovery site to minimize downtime for redundancy purposes in the event that City Hall is not available due to a security breach or system failure. A disaster recovery site is an essential business process for proper operations in today' s information systems climate. The City relies on a functioning network of backup systems to prevent the loss of the City' s critical data during disaster recovery. Data backup systems are used to create a copy of data that can be recovered during a catastrophic event. These services are crucial for protecting the City' s business continuity.
As the City continues to grow, more data is being produced. The current data backup system is near its maximum storage capacity. It is necessary for the City to acquire additional data backup hardware to prevent the loss of crucial data. The proposed data backup appliance meets the City' s system requirements and functionality required in a data backup solution. Staff requested quotes from authorized vendors for an additional backup appliance for the City' s disaster recovery site. The City received the following three ( 3) proposals:
Vendor
w
uote
w....,.., x... ,. T. w.,. m ......, ,,,,, v., . ,...,.... , '..... ........, vv. 1 Solid Networks, Inc. 138 869
2 ePlus Technology, Inc. 143, 451
3 ' General Datatech, L. P. 156, 265 '
Solid Networks presented the lowest cost proposals for $ 138, 869 including sales tax.
The cost provides the necessary hardware and software licenses to expand the current data backup system. In order to purchase from Solid Networks, Inc., the City would enter into a lease purchase agreement with Hewlett Packard Financial Services Attachment B"). The lease would allow the City to pay monthly installments at 0% interest rate, instead of paying the full cost upfront. The sales tax would be paid upfront as a one- time payment. The monthly lease payment would be $ 3, 547. 08 for 36 months and at the end of the term, the City will purchase the equipment for $ 1.
Tonight, staff is requesting Council adopt a resolution approving a lease purchase agreement with Hewlett Packard Financial Services for Solid Networks, Inc. to provide the necessary hardware and software licenses to expand the City' s current data backup system.
125
CITY MANAGER' S REPORT PAGE 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
LEASE PURCHASE AGREEMENT WITH HEWLETT PACKARD FINANCIAL
SERVICES
APPROVALS:
L I 4 - - o --
To ernandes Date
irector of Information Systems
a -
Cari Ja es Date
Director o f Fi ance
4 21 1,t 2Z
Salvador Navarrete Date
City Attorney
yc.? q•?L
Ste en Salvatore Date
City Manager
126
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A LEASE PURCHASE AGREEMENT WITH HEWLETT PACKARD
FINANCIAL SERVICES FOR AN ADDITIONAL DATA BACKUP APPLIANCE FOR
CITY HALL AND LATHROP POLICE BUILDING PROVIDED BY SOLID NETWORKS, INC.
WHEREAS, the City has been a utilizing disaster recovery site to minimize downtime for redundancy purposes in the event that City Hall is not available due to security breaches or system failure; and
WHEREAS, disaster recovery sites are an essential business process for the proper operations in today' s information systems climate; and WHEREAS, the City relies on a functioning network of backup systems to prevent the loss of the City' s critical data during disaster recovery; and WHEREAS, the current data backup system is near its maximum storage capacity; and
WHEREAS, the lowest cost proposal was provided by Solid Networks, Inc for a sum of $ 138, 869 for all the necessary hardware and software licenses to expand the storage capacity of the current data backup system ; and WHEREAS, in order to purchase from Solid Network, Inc., the City would enter into a lease purchase agreement with Hewlett Packard Financial Services to allow the City to pay monthly installments at 0% interest rate, instead of paying the full cost upfront. The sales tax would be paid upfront as a one- time payment.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby authorized the City Manager to execute all necessary documents and lease purchase agreement with Hewlett Packard Financial Services for an additional data backup appliance for City Hall and Lathrop Police Building provided by Solid Networks, Inc. at a cost of $3, 547. 08 per month for 36 months at 0% interest rate.
Attachment " A"
127
The foregoing resolution was passed and adopted this 16th day of May, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Page2of2
Attachment ° A"
128
ATTACHMENT .._._
HP integrated Financial Services
Financial Services Proposal
Prepared for: City of Lathrop, CA.
Submitted: March 29, 2022
Create financial vitality. Any tech. Anytime. Anywhere.
Do more with your budget. Accelerate your migration. With technology changing every day, leasing provides you with the flexibility you need to meet your ongoing business needs, as well as being a cost effective way to use operating capital and preserve bank credit lines. The following payment alternatives are available from HP Financial Services.
Tax Exempt Installment Sale ($1 Buyout)
In a Tax- exempt Installment Sale structure, payments consist of both principal and interest, with the interest being excludable from the Lessor' s gross income for Federal income tax purposes.
During the term of the Lease the Concluding Payment— primarily consisting of unpaid principal would decline as each Lease Payment was made and applied. Under this structure Title typically passes to the Lessee at the Lease Acceptance and the Lessor would file a security interest in the equipment. Once the original base Lease Payments are made the Lessee owns the equipment free and clear.
Product cost 127, 695. 00
Purchase Option TEIS
Lease Term 36 months
Payments: 3, 547. 08— monthly arrears payments
Rate: 0%
With approved credit. Pricing is valid only if product is delivered and accepted by May 27, 2022. TEIS pricing is only valid for 100% public accounts only.
We appreciate the opportunity to provide you with this proposal. Please call me if you have any questions, or if I can be of further help.
Sincerely,
Ezra Shepard
HPE Financial Services
Public Sector Sales
Desk: 970-898-4052
Cel I: 505- 235- 4772
Fax: 866- 251- 2418
ezra. shepard( a hpe. com
Attachment " B"
129
Confidentiality: This letter is delivered to you with the understanding that neither this letter nor its substance shall be disclosed by Lessee to any third party.
Basis of Proposal: This letter is a proposal for discussion purposes only and does not represent either an offer or a commitment of any kind on the part of HPEFS. It does not purport to be inclusive of all terms and conditions that will apply to a leasing transaction between us. Neither party to the proposed transaction shall be under any legal obligation whatsoever until, among other things, HPEFS has obtained all required internal approvals( including credit approvals) and both parties have agreed upon all essential terms of the proposed transaction and executed mutually acceptable definitive written documentation. This proposai can be modified or withdrawn by HPEFS at any time.
Either party may terminate discussions and negotiations regarding a possible transaction at any time, without cause and without any liability whatsoever. 130
ITEM 4. 10
CITY MANAGER' S REPORT
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
ITEM: APPROVE AND RATIFY VARIOUS AGREEMENTS FOR
THE LATHROP POLICE DEPARTMENT TRANSITION
PRO ECT AND APPROVE THE ADDITION OF TWO
POLICE OFFICER POSITIONS
RECOMMENDATION: Council to Consider the Following:
1. Adopt Resolution Ratifying an Agreement
with CDW Government for the Purchase a
Network Router That Will Serve the New
Lathrop Police Department; and
2. Adopt Resolution Ratifying Agreement with
Solid Networks, Inc. for the Set Up of a
Virtual Server Environment That Will Serve
the New Lathrop Police Department; and
3. Adopt Resolution Ratifying Emergency
Contract with Next Gen Alpha Upfitting for
the Purchase and Installation of Police
Equipment in the New Lathrop Police
Department Fleet; and
4. Adopt Resolution Ratifying Contract Change
Order No. 1 with Next Gen Alpha Upfitting
for the Retro-fitting of Police Equipment in
the Existing Police Department Fleet; and
5. Adopt Resolution Ratifying Emergency
Contract with Continental Collision for the
Auto- Body Paint Services of New and
Existing Police Department Fleet; and
6. Adopt Resolution Ratifying Agreement with
Wave Business Solutions, LLC to Provide
Communication for Dispatch Services
Between the City of Lathrop Police
Department and the Ripon Police
Department and to Provide Internet Access
at the New Police Department; and
7. Adopt Resolution Amending the Police
Department' s Sworn Compensation Plan;
and
8. Adopt Resolution Approving Two Additional
Police Officer Positions
131
CITY MANAGER' S REPORT Page 2
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
SUMMARY:
At the March 22, 2021, Special City Council Meeting, Council directed staff to create Capital Improvement Project GG 21- 11, to begin the creation of the new Lathrop Police Department, and implement the transition of law enforcement services from the San Joaquin County Sheriff to the City.
Since the approval of the project, Council has approved several actions to move the transition towards completion.
Tonight, staff is requesting Council adopt eight ( 8) additional resolutions to continue to move the transition to the Lathrop Police Department forward:
1. Resolution Ratifying Agreement with CDW Government, Inc. for the Purchase of a New Network Router ( Attachment A & B) that will serve the New Lathrop Police Department - Onetime Equipment and Software - Cost 24, 333
2. Resolution Ratifying Agreement with Solid Networks, Inc. ( Attachment C & D) for the Setup of a Virtual Server Environment for the New Lathrop Police Department - Cost $ 5, 500
3. Adopt Resolution Ratifying Emergency Contract with Next Gen Alpha Upfitting ( Attachment E & F) for the Purchase and Installation of Police Equipment for Sixteen ( 16) Ford Police Interceptor Utility ( PIU) Purchased for the New Lathrop Police Department Fleet - Cost $ 403, 954
4. Adopt Resolution Ratifying Contract Change Order No. 1 with Next Gen Alpha Upfitting (Attachment G & H) for the Retro- fitting of Police Equipment in the Existing Police Department Fleet - Cost $ 166, 432
5. Adopt Resolution Ratifying Emergency Contract with Continental Collision Attachment I & J) for the Auto- Body Paint Services of the New & Existing Police Department Vehicle Fleet - Cost $ 111, 020
6. Adopt Resolution Ratifying Agreement with Wave Business Solutions, LLC Attachment K & L) to Provide Communications for Dispatch Services Between the City of the Lathrop Police Department and the Ripon Police Department and to provide Internet Access at the New Police Department Annual Cost $ 50, 400
7. Adopt Resolution Amending the Police Departments Sworn Compensation Plan ( Attachment M & N)
8. Adopt Resolution Approving the Addition of Two Police Officer Positions Attachment O) - Annual Cost $ 340, 000
132
CITY MANAGER' S REPORT Page 3
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
All of the proposed actions, except the addition of the two officers, have been included in the start- up project budget and do not require any additional budget adjustments.
The proposed agreements are detailed in the Attachments to the staff report. The year-to- date start- up budget is provided in the table below.
Start Up Budget
nx .. ._,...._. .....,,,.. ,,, ,,,,, w, ,. r, v,„, _« Mu ,,,,, , R,.. A.., n . ...,. v,,,» .., r,,.. r_.__., ,....
Amended Approved Pending , Spent to Budget '
Budget Contracts Contracts date Remaining '
Sworn Salaries 2, 009, 617 ; 392, 010 1, 617, 607
Non- Sworn Salaries __ 525, 370 57, 242 _ 468, 128
Officer Hiring Cost & '
Equip_ 1, 162, 069 894, 664 29, 833 277, 432 _ 884, 637 ' Recruitment Costs 305, 000 305, 000 223, 543 81, 457 '
Project Management 720, 000 720, 000 434, 592 ' 285, 408 Existing Vehicle Retrofit 220, 012 220, 012 220, 012
Dispatch 1, 239, 786 ' 818, 783 50, 400 163, 275 1, 076, 511 Evidence 50, 000 50, 000 '
Other Costs 180, 000 93, 379 ' 86, 6Z1 '
Contingency 748, 146 748, 146
Start Up Budget
Total 7, i60,400 2, 73$, 447 300, 245 ;1, 641, 473 5, 518, 527 ' Vehicles 1,? 29, 128 1, 267, 734 461, 394 >1, Qfi2, 5D4 666, fi24 :
133
CITY MANAGER' S REPORT Page 4
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
BACKGROUND:
At the March 22, 2021, Special City Council Meeting, Council directed staff to create Capital Improvement Project GG 21- 11, to begin the creation of the new Lathrop Police Department, and implement the transition of law enforcement services from the San Joaquin County Sheriff to the City.
The new Police Department project identifies numerous steps that need to be completed before the goal of a July 1, 2022 opening. Over the last several months, the City Council has taken steps to continue to move the project forward. Tonight' s item includes an additional eight ( 8) items that need approval.
CDW Government, Inc.
Staff requested quotes from authorized vendors and received four ( 4) quotes. CDW Government, Inc. provided the lowest bid for the purchase of a new network router for the Lathrop Police Department. A router is an essential component of any information system network and critical to supporting business processes. The router purchased for the Lathrop Police Department will connect all computers and other information technology hardware within the facility to the City' s information technology infrastructure.
SQlid Networks, Inc.
Solid Networks, Inc. is contracted with the City to provide maintenance and support services for servers, network, virtual environments, and storage area network and certified to perform the services required to set up a virtual server environment for the Lathrop Police Department. A virtual server environment allows multiple unique virtual servers to run its own systems independently using one physical server. The City will purchase law enforcement software products to serve the new Lathrop Police Department in its day- to- day operations and may require separate server in order to provide higher security level and optimal performance level.
Next Gen Aluha Upfitting
On June 14, 2021 Council approved the purchase of eleven ( 11) Police vehicles that will establish the fleet for the new Police Department, an additional twelve ( 12) new Police vehicles were approved on September 13, 2021. Upfitting these vehicles is the next step in preparing them for service. This process includes installing emergency lights, partitions and all other modern auxiliary equipment needed for the patrol vehicle to enhance officer safety and productivity. Quotes were solicited and the City had previously chosen Emergency Vehicle Outfitters of Elk Grove, CA. Due to timing the City has now chosen to partner with Next Gen Alpha Upfitting to provide the same services. Next Gen Alpha Upfitting was chosen for their ability to deliver the vehicle upfitting in the timelines that are required to meet the New Lathrop Police Department startup date of July 1.
134
CITY MANAGER' S REPORT Page 5
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
In addition, the San Joaquin County Sheriff's Department is gradually returning the Police Services vehicle fleet to the City. The new Lathrop Police Department will continue to operate and maintain the vehicle fleet. Before placing the existing fleet into service, each vehicle and motorcycle must be retro- fitted to meet the approved specifications of the new Lathrop Police Department vehicle fleet. The City will continue its partnership with Next Gen Alpha Upfitting to perform the retro- fitting of police equipment in the existing Police Services vehicle fleet. The services consist of replacing all the police equipment in the Police Services fleet with modern police equipment used in the build out of the new Lathrop Police Department vehicle fleet.
Continental Collision
Aside from the retro-fitting of the police equipment in Police Department vehicle fleet, the re- painting of the vehicle body of each vehicle and motorcycle will be the initial phase of the retro-fitting process. The City has chosen a white color scheme for the color specification to represent the new LPD vehicle fleet. The City selected Continental Collision to re- paint the auto- body of each vehicle of the new and existing Police Department vehicle fleet to meet the current specifications.
Wave Business Solutions, LLC
On November 11, 2021 Council approved and ratified an agreement with Wave Business Solutions, LLC to provide a private and secure communication circuit between the Lathrop Police Department and the Ripon Police Department Dispatch Center and provide an internet circuit at the Lathrop Police Building. In order to provide a secure and private communication circuit for the new Lathrop Police Department independent from the City' s regular network, new underground facilities were required. Therefore, a service order change was executed to modify and extend the term of the service order for an additional 24 month from the initial 36 month standard term for a total of 60 months or five ( 5) years.
This connection will transmit data using the Computer Aided Dispatch Software and will allow dispatchers to communicate with officer. This connection is necessary to support Dispatch services and required to meet the security compliance of the California Law Enforcement Telecommunication System ( CLETS).
Sworn Compensation Plan
On ] uly 21, 2021, the City Council approved a Sworn Compensation Plan for the New Lathrop Police Department. This Plan provides compensation elements that will be offered to newly hired sworn officers. Some of these benefits are incentives to bring over experienced officers from other agencies, including an annual City contribution to deferred compensation, a one- time signing bonus, credit for service time to assign vacation accrual and an initial sick leave and vacation bank of 40 hours each upon hire. Other benefits, consistent with compensation practices in police agencies 135
CITY MANAGER' S REPORT Page 6
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
throughout the State, include special assignment pay in recognition of additional training and performance requirements, uniform allowance and compensation for education and Peace Officer Standards and Training ( POST) training. Lastly, other benefits are consistent with existing City compensation, including Management Leave.
Over the last several months, staff had identified additional elements that needed to be added to the Plan. Staff proposes the following amendments:
Adding special assignments pay of 5% for officers assigned to SWAT Adding certified bi- lingual 2. 5%
Establishing the Fair Labor Standards Act ( FLSA) 7( k) exemption - FLSA establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting employees in the private sector and in Federal, State, and local governments. Section 7( k) of the FLSA provides that employees engaged in fire protection or law enforcement may be paid overtime on a ' work period" basis. A work period" may be from 7 consecutive days to 28 consecutive days in length. Staff is proposing to adopt a 14- day work period for law enforcement employees. Overtime rate will apply when the number of hours actually worked by law enforcement employees, exceeds eighty six ( 86) hours in a 14- day work period, and those hours have been approved by a supervisor the excess hours are considered overtime.
Establishing Military leave procedures
Police Officer — 2 Additional Position
There are currently 24 police officer positions budgeted as part of the development of the City' s new police force. Two of the budgeted police officer positions are dedicated as School Resource Officers ( SRO). Upon further review, it was determined that a third School Resource Officer and a dedicated Community Response Officer CRO) is required to meet the City' s growing needs. This would add two ( 2) new positions for a total of 26 police officers.
A third SRO position would allow for better coverage for Lathrop' s current five ( 5) elementary schools and high school. In addition, River Islands is currently under construction for the next K- 8 elementary school and in the planning phase for the City' s second high school. The benefit of adding a third SRO would allow for more time to build and establish relationships with school staff, students, and parents. The SROs would have more opportunities to develop training and draft plans for emergencies, intruders, and active shooter scenarios. This will provide better protection for our schools, help reduce the fear of crime, and provide a sense of security on school grounds, especially in the wake of the continued local and national school violence.
136
CITY MANAGER' S REPORT Page 7
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
To address quality of life issues in the community, a dedicated Community Resource Officer is also recommended. The CRO will provide quicker response to address low level crimes and public nuisance calls such as homelessness, property damage, theft, vandalism, etc. The CRO would be afforded the time to follow up and fully investigate such crimes and locate the involved parties. Moreover, having a dedicated CRO allows patrol officers to remain available for priority and emergency calls.
REASON FOR RECOMMENDATION:
Approval of these items will continue the process of implementing the City Council' s directive to establish the Lathrop Police Department.
FISCAL IMPACT:
All of the proposed actions, except the two new positions, have been included in the start- up project budget and do not require any additional budget adjustments. See table below for agreement summary:
One Time Contract
Vendor Cost Annual Cost ' Term
CDW Government, Inc. 24, 333 ,
Solid Networks, Inc. 5, 500
Next Gen Alpha Upfitting -
403, 954 New
Next Gen Alpha Upfitting -
Existing
165, 389
Continental Collision — New &
111, 020 Existing
WAVE Business Solutions 50, 400 5 Years
2 Sworn Officers 340, 000
Budget amendment needed for the additional two officers for FY 2022/ 23 is as follows:
Increase Expenses:
1010- 4030- 410- 1100 $ 340, 000
137
CITY MANAGER' S REPORT Page 8
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
ATTACHMENTS:
A. Resolution Ratifying an Agreement with CDW Government for the Purchase of a Network Router
B. Agreement CDW Government for the Purchase of a Network Router C. Resolution Ratifying an Agreement with Solid Networks, Inc. for the Setup of a Virtual Server Environment
D. Agreement Solid Networks, Inc. for the Setup of a Virtual Server Environment
E. Resolution Ratifying Emergency Contract with Next Gen Alpha Upfitting for the Purchase and Installation of Police Equipment for Sixteen ( 16) Ford Police Interceptor Utility ( PIU) Purchased for the New Lathrop Police Department
F. Emergency Contract with Next Gen Alpha Upfitting for the Purchase and Installation of the New Police Department Vehicle Fleet G. Resolution Ratifying Contract Change Order No. 1 with Next Gen Alpha Upfitting for the Retro- fitting of Police Equipment in the Existing Police Services Fleet
H. Contract Change Order No. 1 Next Gen Alpha Upfitting for the Retro- fitting of Police Equipment of the Existing Police Services Vehicle Fleet I. Resolution Ratifying Emergency Contract with Continental Collision for the Auto- Body Paint Services of the New and Existing Police Department Vehicle Fleet
J. Emergency Contract with Continental Collision for Auto- Body Paint Services of the New and Existing Police Department Vehicle Fleet K. Resolution Ratifying Agreement with Wave Business Solutions, LLC to Provide Communications for Dispatch Services Between the City of the Lathrop Police Department and the Ripon Police Department and to provide Internet Access at the New Police Department
L. Agreement Wave Business Solutions to Provide Communications for Dispatch Services Between the City of the Lathrop Police Department and the Ripon Police Department
M. Resolution Amending Police Department' s Sworn Compensation Plan N. City of Lathrop Police Department' s Sworn Compensation Plan O. Resolution Approving Two Additional Police Officer Positions 138
CITY MANAGER' S REPORT Page 9
MAY 16, 2022 CITY COUNCIL SPECIAL MEETING
APPROVE AND RATIFY VARIOUS AGREEMENTS FOR THE LATHROP POLICE
DEPARTMENT
APPROVALS:
1'' J'D'-'
Chia Lor Date
Senior Accountant
y.- o aCari Jam s Date
Director f inance
eres Roland Date
Di or of Human Resources
Lf'-$ '- d o--
ernandes Date
Director of Information S s
2 zZ
Raymond Bechler Date
Chief of Police
S• ' ZD Z.
Salvador Navarrete Date
City Attorney
Z
Step en J Salvatore Date
City Manager
139
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
RATIFYING AGREEMENT WITH CDW GOVERNMENT FOR THE PURCHASE OF
A NETWORK ROUTER
WHEREAS, staff requested quotes from authorized vendors and received four ( 4) quotes. CDW Government was the lowest bidder; and WHEREAS, the City chose CDW Government to provide a new network router to serve the new Police Department; and
WHEREAS, the City' s purchasing officer has previously authorized other purchases of goods and services from CDW Government related to the Police Transition project. The purchase of the new router amends the total purchase amount of goods and services provided by CDW Government for the project above the purchasing officer' s purchasing limit; and
WHEREAS, due to the timeliness surrounding the Police Transition project, the purchase order was signed and is being brought forth for ratification at the proceeding City Council meeting on May 16, 2022; and
WHEREAS, the router is an essential component of the information system network and critical to supporting business processes; and WHEREAS, the router purchased for the Lathrop Police Department will connect all computers and other information technology hardware within the facility to the City' s information technology infrastructure.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop, does hereby ratify the agreement with CDW Government for Purchase of a Network Router.
Attachment A"
140
The foregoing resolution was passed and adopted this 16t" day of May, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Page2of2
Attachment A"
141
DocuSig Envelope ID: 274D F6F- 9F61- 4C6F- 8040- 8DF7E5D07DBF 390 Towne Centre Dr
Purchase Order
Lathrop, CA 95330 No. 2022- 00000586
o Date 3/ 31/ 2022
Resolution
PURCHASE ORDER NUMBER MUST
The parties to this agreement APPEAR ON ALL INVOICES, SHIPPERS, BILI are:
OF LADING AND CORRESPONDENCE
Vendor No. 1568
DELIVER BY
CDW Govemment, Inc 1 390 Towne Centre Dr
SHIP VtA
75 Remittance Dr, Suite 1515 Lathrop, CA 95330 FREIGHT TERMS Chicago, IL 60675- 1515 PAGE 1 of 3
o ORIGINATOR Chia Lor
1. 00 EACH Cisco 4451 X- Router 15, 414. 0000 $ 15, 414. 00
1. 00 EACH Cisco Performance on Demand 2, 757. 8800 2, 757. 88
1. 00 EACH Cisca SmartNet Solution Support 3, 894. 1400 3, 894. 14
1. 00 EACH Cisco- SFP 797. 4700 797. 47
1. 00 EACH C2G 3m LC- LC 9 Duplex Single Mode Fiber Cable 19. 4900 19. 49
1. 00 EACH Shipping Cost 29. 6700 29. 67
1. 00 EACH Sales Tax 1, 420.2200 1, 420. 22
The contractor agrees to fumish all labor, equipment and materials necessary to perform the services 24, 332. 87 describe herein and agrees to comply with the terms and conditions identified below which are made a part hereof by this reference( Outline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
Doeu9lOned by: Doeu3lpneA by:
S
4/ 1/ 2022 r S 4/ 1/ 2022
2C7008826FDD4F8
CITY OF LATHROP VENDOR ( Signature)
RECOMMENDED FOR APPROVAL DATE APPROVED BY DATE
ZZ Tim Sharkey qM
OF LATHROP VENDOR ( Print Name)
APPROVED BY DATE APPROVED BY DATE
Special Instructions
Cisco Router for LPD- See quote MRRL464
Attachment " B"
142
DocuSign Envelope ID: 274DCF6F- 9F81- 4C6F- 8040- 8DF7E5D07DBF P 2e? of 3
STA..'tDARD PURCI SE ORDER
TERA IS A TD COI` DITIa?` S
1. ACCEPT_ CE. Acceptance of this P c6au Ordrr. whethec bv x itrm ackaaa•ledeemmt or b}-performance by Sellrr. slull bt upo n the trrms aad canditioas henwf; no othrr ksms or c dihons shall be hu din on$ uta uEiless wnttm apFuoral thertof specificall refernne Yo such oiher terms nu! con tious shalt hr e bem gn to Seller.
NFOICES. Sepua e imoice shal! be supplied for each Pnrchase Order shipmrnt. Each incoice shr11 be itemiaed and shall sho Conusct: tit ber. teims. discrnmts. te of shipment or ser 3cr dates. amd Purchasr Order I umber. Faihur ta show said items mati• m:alt in dr.lay of pa wmt aith a1I rights resen-ed inthtdin cas6 discounts. The Gendor nsme oa this Auchase Qrder rssiilted from a quotarian si¢ ned in drt tatr name. Pagmeat RiA not be mads to a firm aame other thin rhat shoav on dx face hereof urthout wzirtea assiQ, namrnt.
PAY2 iE 1T ' i'ER2tiS5 Sellrr shall recn, Y px mrnt dther 6y Qae-Time payment ( Lump SumY. iamthl}- ar Quarterl ITE IIZED LVVOICE. rtllpaymmts ur m aaears.
l. QRi3ER CFLL' GES. The Butiv shall hace rhe right fr time ta me b} wtitem noaces to make changr n quaarities md or deli ery dates of ans uticle, materiaL or srnices curered bF tLis Purchase Order prior ro tht time ti e item ar items re schtallt- placrd into 5nal roduction bc the Seller. If such chaa es are made after du artick. matcial, or srs-t crs aze placed into final productia n b• the Sellg and such chsnges ca e a substsia al incsrase or de rease in 5eller' s p IF8IID5IIC! R'lII t1[ IDdd! iDd K} LLS OId2L a7U F7P[ ri0 12CL 1Lf 17117IIE accardingl}. pimided that any claim for adjustrnntt must br asaeTted bc the Seller withm a reasonable time{ in no case to ea: eed m•entr da}' s} after the cban is otdaed
SHIPPLI Cs. Seller wifl indicete giais t• the Ruzhase Order hrmber DIl I b1II3 O I8 ll2. 8U POOdS Ship td pursvant ta sxid order. and on ali incoues. Prei ht D[ Jl.s. nd packagr.. Each package must toutain a memorandum sho ang Selle' s neme. ooateats of pa: Yage, and P achase Ordu lumb
Shipmems af goods speeiSed on t6is Puzchase Oider number shnu[ d msu[ t in lawest poss ble& eight raie imkss othen ise specified bBu}_ Pena} ties nr i creased charees diu to failaie to absc Y this p or3sion wi}1 be chareed to Seller Shippm¢ c ts fix goods au bacl a drr shali br pud onl} at thr rate a•hich wouid hat•e been applirahle had the rnmplete ordrr bern shigped ai ans time. 11 eccess casts s ail he barne hy Srlier. Partial shipmrats m st be sdentified as surh an shippan¢ memaranda and incroues.
h en shipgiag, Sellrr will msle no declaration ofralue to curied. exce x n-htre shipmmi is su6ject to released ca3ue raAne:. rinti matrsisls supplied to Cttp rhich are co- ered b• tfie OSHrI Ha ard Commimicaaon 5tandard muct be atcampanied bq the agphcabk RSaterial5 ten Dats Shert ClrI5DS) rt t e timr of delirs}•.
G. DELIL' ERI Ltnless atheralse expressl• pro uled. Sellez shall deli a all uticles to Bu}ris p emises. 5ee of all frnght hand3ing. haasportation dra aQr_ ba ng aud amilu cLarges. ? lll times m this c uact arr of thr essmce.
TER1. ATIO i. Buy er may tammatr all ar gart of this c o act ait}s ar wifhout cause. if bu}-er teim aates R thovt cmx_ c en Buyrr sFaIi pati' all reagombk teim nation charges incumed} r,'Seller.
8. DECLLVE L PRICES. Buyer xhall! e grocrctrd m the e mt of decl nmg prices oa the widelii-ezed paman ai thi, Purchase Ors et. If priccs dreline ot items ordcred SeIlrr may ekct to meet pnced seth ctians or otlier do s. oz is ana lon s prices m othrr p arhaurs. but if Sellrr sfiould rrfusc in da so_ Bur•v sha( l lutt the rieht tca cancel anc ur all of the balancr due on thu AucLase Order nithout cost w Bu}m.
9. FORCE+ I.AJEL' RE. Vatf Sdkr n Bu} rr shall be liab3e foi nouperfornsancr due m causes lxyroad zrasonable contrnl. 41' herc onh• 3 paxt of 5ellrr s cr}suity to parfoim is rscused under this parag aph. Seller must allocaeed procLunan and delneaies amnng the anous custamrts then vnder caatract for s milar goods duiing the p iod. The alioc uon must be made in a Pau and rquitable matmer. R ere atha Se!! u cu$ u} er Iaims an cuse f nonperformsnce imder this para sph it must ice aoUce in x ritiug to the otl er pam. Srller shell not be obligated ta sell. nor Buyes oblifatrd ro purchasr. at a later date. that Qortiaa of tLe goods that S rtl is m ble to deh:•er ar Bu° rr is imable to men r or nse due to anc sarused cause_ Vo goods ue to be tmdered b}' Sella aPta the tcpirauoa of tlx t rms sFxccified in t is Purcfuse( kder withwt coa nt of BuSer. 10 iF RR.''. Shca wairsnts that all art eles and smir s coti-ered by thes P uchau Orda niil ca nfozm to drauzngs, sgecifi; afloas. or sampks and a ill be machantablr ud of good matenal design and ro man: hip. firc m all defects, and suiitab3e for the use iatended. r1ll azt ctes will bc subject ta Bu er' s insgrcEion anii rnJectioa st the place of drLtiYn•. Defecti• e azticles ma}• be ietuiard to thr Sellcr fur fiill credit or replacrmrnt at ihe Selier' s nsl• and rxpensr. inchid'mg nansportation rhazees both ne} 3. birt no defeeti e artules shall be irplaced Rithout# oimal rrplace nt arder si ed b the Bu rr.
11. SSIGh'4SE1?. Veit es partp shall assigu ar transfer dus PiucLase Order tirzthaut the written conseat fthe ether.
13. L' DElt TiT. SELLER l: aRR..\ TS IA3T GOfSDS FL7i.ti'ISHED L'1 ER THIS Pt"Rt'H. SE ORDER Da UI L' FRL GE
1.' I' P:1TE.' T. TR1DElL Rk. OR TRADE 1:11IE. OR CQPI'RI+ H'T 3.\ 3GREE5 TO L\DE] L\'ffI" d.'-D S: l H.#R. II.ESS BL1 ER OR ITS 1' E' DEES FR4] i:.`Z": L\ D: 1I.L CL:1L\ iS. SL1TS. LI BILIIIES, D.\ L GES. LUSSES, OR ET SES L C'L'RRED BT BLTER OR TIS t'E. ZIEES BI' RE: SU OF 1': lLLEGED L1 RL GE\ iE T t3F:..\ 1 SCCH RIGFITS.
143
DocuSign Envelope ID: 274DCF6F- 9FB1- 4CBF- 8040- 8DF7E5D07DBF P GE 3 OF i
SELLER SH. LL l'DEAi''ffl .1'D HOLD H. Q. E55 BLTER ' D TI5 GE.? S . 4'D E] iPL01'EES FROI! 3.
G'_ ST LI. CL. iS, D. il. GES, LOSSES.' D E_l E` SES. L CLC7?LrG AIT4RI T' S FEES. ARISL G OtT OF 4R RESL' LI'LYG FRBAf THE PERF R L\ CE OF T1iE RORI C?lti 5ED Bl" A. T tEGLIGE- I' CT OR f3 IISSIO OF SELLER,: 1.11 SL'BCO? RiCTOR OR? 1. tI0' E FOR R USE: CTS:. i1 OF THEIi tt,.I BE LL BiE. L C: SE OF t0{' L RRL G F CLI, E: iCH P. lR7' T S$ 1I. L BE, it IIS SH. RE OF IHE LOSS, 13 BG" ER' S PROPERI ry proptm• afBi} rr m 5elltr' s acti4Y or commuctrt•e possesuan er nistody herruadrr tvill L e at Sr.13er' s risk. md 5eller agms to reimbu e Buti s for aay iosg az damaee to s 6 propat}•home a caustd 1 3. COAiPLIa.'dCE RTIH APP22Cr1BLE Lr1V<iS A. tD F.EGtrLATIfl2aS. B acce ance herrof. Srllu Raaants:
a) that all oo ds, merchan sr, md materisls delirrnd and ices rrndercd husunder R-ili hati e been produced and pro ided m com liance wzth alI nqwmnmts of 9u Fair I.abor Standuds Act of 1935, as meaded aad b) thst aIl oods. mateiials. sad eqaipmtnx deln ered here9mder shall ca ph a ith the agpiirxhk& deral standsrds prescribed bJ• the Oca pario al Sa£ etti• snd Heahh rlct of I970_ or as ameaded. c; that 5elkr wi11 ca pi vrtth all ppiicable laws. ntirs snd iegulaticros of federal statt and loc i gm•einment: nd agenc es. thereof. mciuding but aot Itmieed ta£ xecuti r Qrdeis I1? 36_ 117D1, nd section 543 of Public Lan• 93- 1 t'_.Ihe Rehabititatiou Act of 19'•+. the gro lsioffi of The AmQic s md Disahiliues 4et. Transient Empim' a Law ( 285. 3{ f R. S. Mo. et seq.) and Exctssitr L:n pl nmeeat Ia( 5ertion 29t'r. 3; 0 et seq R.S. aio) ufiich are Lerebc ncoapora0ed bg re5ermx. llIII2S5 tL15 Pt7ICI185C OIdM l5 eempt pursuant to seid Eaecua r Orders. or ticts and the regulaaons i. surd thereunder i. ti'ORKER' 5 CO« EDiS,' TIOA. EASPLOYER' S LIAB SIF, rL GE IERAL LIABII.IfT. A'!xn s. o lc is psrfoimed on Bu ei s premises. Seller aSeers to can}• at 5ellei s oau expease. a} t{losker' s Compensation amd Emplo}Yr' s Iiabilit}•Iasurance. b) Genesal liabilit}• { i ludme Contactual Labiliri• and Prodncts IiabiliE} Cannpleted Opesativns) Insurmcr and . uto Liah 3in ins mnce each m motusts na Eeu d aa SI. OUO. 00Q occuae ce. lasiusa. e cahfirahs of such cDrrrage shall be mbmitted to Cih L tilities" Risl•?vfanagmoent upon request of Bu}.
18. NSOL[' EhCY If Selles shall hecome uualttnt, 51r a petitioa in banlnqmt, or sLall mat:t an assi fnr the beaefit af cndrtars. o if a recemer oa riusbee sha13 be appointefl of or for an} of Seiler s prapert or busioess, the PamEuse 4rder ma}- be caocrlkd 2 Bu er' s optioaaithout tiabilih-.
TrL S. Sellrr agcees io coaperate w-itb Buter in o osiu the impas hau of am taa an a- utirle cm•ered bE- tktis Purrha. e t3rda. the legalih of v hich is questionec! 6t Btn. and m serutine an' abafiement or anti• rtfvnd thtreaf sought br Btn'rr.
18. FOREIG i SFiIP.I'iF: iTS. Fa eipi shipnaeats must be preceded b}- r.tecudon of Sozm' 1 Consnlar Inroice. t time af sh gment Oceao Hills of La n, CansuIu Tn oica md Commrrcialln• aiers, in triplicate_ sball be fornarded duect3}• to the Purclusmg?, grut issuine tlus Rachasr Order.
19. t'E' L'E. lbis Ruchase Ozdrs sha!! be gm: rrned b}• the law of the Stare ef California.
0. BR.A' DL IG. Se9a a•urants thai all matzcials corered b}• du, Pwrhase Order azr no ahued or misbranded azthin the mewuig af thr Federal Food. Ihug aad Co c AcC aat aa aztick w ith ma nat. under protisians of Secdou 41 or S4i of said acc be introdured into intetstaror: ommerce, and uot adulieqated or misb: aadni n-ithin the mtaniag of t6e pure food and ng lsn s or the ordinsrues of an- sqte or cin- arhich are applinbie to sucL sLipment or ddirerp-_ and Sdkr hrnbti• a ms to iademmfp aud sare t6e Hu rr humkss from nnd against sll clsims. charges. ution aod procredin s brought agamst Bvper bc an} larorful gocemmrar auarhonn ar 6 an}• person on a. catmt af an alieged a Eteratian misbran ag b Seller af' m- such trnel referred ta aboti•e. Sellc does no guar utee agunst n- siuh material becomin adultented or misbruyded aRer defiti ti} to$ u rr b reason of causrs betrond Selier' s conttol.
1. COir'FLIC'TL' G TER i5. In cau ef a cwflict bettveta duse terms wd rondidons and thosc of a sepaiate w xitten canuact s e ed b}• both Bu rr aad Seller. the azittrn c tract s6all ptet•ail.
RE•' IEii OF RECOR.DS. Durm the t af the psucluse order' aereemeat a fcu thiee}• eare t reafkr_ Cih of IathroQ( Cm•) shall
hatiY th ri to rrszta• Seller s records_ anly far thr purpo; es of if}wg rlaims far pa}mmt aad comp3iance w th the orrms and conditions of tfie pur. hase arder aaeemrni fa at kast Lute} ears aiter final pntmcnt
3. OFFSET'! G BIII.. Cit• resenes the nght to apph• offxtting ga}vunts for goods aud or srnzcrs that xir du e against delmquenf utilin bills uhich are diu Cit•.
4 ; ti01- E CLL'SI' E GREEhiE 7. Ihe purchasr orda is a no- rsclusise: antra t md Cm resen•es the naht ro pcuchn e samr or liic matau4s and' or- ues from oths sources as Citt decm, necessaz}• and ippmpnate. 144
DocuSign Envelope ID: 274DCF6F- 9FB1- 4C6F- 8040- 8DF7E5D07DBF rr PEOPLE
i WHd
GET It
DEAR TONY FERNANDES,
Thank you for considering CDW• G LLC for your computing needs. The details of your quote are below. to convert your quote to an order.
ACCOUNT MANAGER NOTES: Thank You.
QUBTE# QUOTE DATE QUOTE REPERENCE CUSTOMER# ! GRAND TOTAL ! MRRL464 i 3/ 31/ 2022 MRRL464 1552748 ' 24,332. 87 i
IMPQRTANT- PLEASE READ
Special Instructions: TAX: MUL7IPLE TAX JURISDICTIONS APPLY TAX: CONTACT CDW FOR TAX DETAILS
i .,,.: ti* y
t::;'..# y;'.;._
U'.?'-.. .. I
ITEM QTY COWif UNST PRICE EXT. PRICE i
i t.S.-: s 1 3133924 15 414. 00 15, 414. OQ ;
j Mfg. Part#: 75R 451- X/ K9
UNSPSC: 43222609
i TAX: LATHROP, CA 8. 7500°l0 51, 348. 73
Contract: National IPA Technology Solutians( 2013011- 01) 1 1 3679405 2, 757.& 8 2, 757. A8 :
I Mfg. Part: FL- 44- PERF- K9=
UNSPSC: 43232908
Electronic distribukion- NO MEDIA
TAX: LATHROP, CA. 0000%$, 00
i Contract: National IPA Technoiogy Solutions( 2018011- 01) t 1 4277981 3, 894. 14 3, 894. 14 ;
i Mfg. Partir': CON- SSSNT- ISR45XK9
11NSPSC: 8111t8t1
i Electronic distributian- NO MEDIA
i
i TAX: LATHROP, CA. 0000%$. 06
Contract: National IPA Technology Solutions( 2018011- 01) i
t; .(><'.;, 1 255816 5797. 47 797. 47 j
Mfg. Part: GLGLH- SMO= I
UNSPSC: 43201553
TAX; LATHROP, CA 8, 7500°/n$ 69. 78 i
Contract: National IPA Technology Solutions( 2018011- 01) i h, r S,-•.:-
i
1 1152425 519. 49 519. 49
Mfg. Part#: 28758
UNSPSC: 2b121609
TAX: LATHROP, CA 8, 7500%$ 1. 71 t
Contract: National IPA Technology Solutions( 2018011- 01)
145
DocuSign Envelope ID: 274DCF6F-9FB1 C6F-8040-8DF7E5D07DBF PURCHASER BILLING 2NF0 SUBTOTAL 522, 862. 98'
1----- ----- --- -- -- -..__._._...
Billing Address. SHIPPING 29. 67'
CITY OF LATHROP jAtCTS PAYABIE SALES TAX 51, 420. 22
390 TOWNE CENTR[ DR
LATHROP, CA 95330- 9358 I 6RAND TOTAI 24, 332. 87
Phone:( 209) 941- 7200 F"'
i Payment Terms: NET 30- VERBAL
i_._..._.__..____—___.-- --— --.. ...._._—.------------.. _... i DELIVER TO E Please remit paYments to:
Shipping Address' CDW Govemment
CITY OF LATHROP 75 Remittance Drive
TONY FERNANDES Swte 1515
390 TOWNE CENTRE DR ChitBgo, IL 60675- 1515
i LATHROP, CA 95330- 9358
iPhone:( 209) 941- 7200
Shipping Method: UPS 2nd Day Air
rr; I t877) 881- 6919 timshar@cdwg. com
FMV TOTAL RMV LEASE OPTION BO TOTAL BO LEA5E OPTIOM
22, 882. 98 626. 76/ Month 22, 882. 48 72p. 36/ Month
Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change.
Why hnance?
Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capitaf and existing credit line.
Plexible Payment Terms. 100% Financing with no money down, payment deferrals and payment schedules that match your company' s business cycles.
Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams.
Technotogy Refresh. Keep current technology with minimal financial impact or risk. Add- on or upgrade during the lease term and choose to return or purchase the equipment at end of lease.
Bundle Costs. You can combine hardware, software, and services into a singie transaction and pay for your software licenses over time! We know your r.halienges and understand the need for Flexibility.
General 7erms and Conditions:
This quote is not legally binding and is For discussion purposes only. The rates are estimate only and are based on a coliection of indusLry dala from numerous sources. Aii rates and financial quotes are subject to final rev ew, approval, and documentation by our leasing partners.
Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration, Fair Market Value leases are structured with the assumption that the equlpment has a residual value at the end of lhe lease term.
This quote is subject to CDW` s Terms and Conditions of Sales and Service Projects at For more infarmatio, contact a CDW account manager
cc, 20Z2 CDWG LLC 200 N. Milwaukee Avenue, Vernon Hiils, IL 60061 800. 808. 4239
146
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING AGREEMENT WITH SOLID NETWORKS, INC. FOR THE SET- UP OF
A VIRTUAL SERVER ENVIRONMENT
WHEREAS, Solid Networks, Inc. is contracted with the City to provide maintenance and support services for servers, network, virtual environments, and storage area network; and
WHEREAS, Solid Networks, Inc. is certified to perform the services required to set up a virtual server environment for the new Police Department; and WHEREAS, the City' s purchasing officer has previously authorized other purchase of goods and services from Solid Networks, Inc. related to the Police Transition project. The service requested for the setup of a virtual server environment amends the total purchase amount of goods and services provided by Solid Network, Inc. for the project above the purchasing officer' s purchasing limit; and
WHEREAS, due to the timeliness surrounding the ,Police Transition project, the agreement was signed and is being brought forth for ratification at the proceeding City Council meeting on May 16, 2022; and
WHEREAS, the City will purchase law enforcement software products to serve the new Lathrop Police Department in its day- to- day business processes and will require separate server in order to provide higher security and performance level.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop, does hereby ratify the agreement with Solid Networks, Inc for the Setup of a Virtual Environment for the Lathrop Police Department.
Attachment " C"
147
The foregoing resolution was passed and adopted this 16t'' day of May, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
Attachment C'
148
DocuSign Envelope ID: 558A8BB1- 785A-4FC0-9456-F46FF3640318
CITY OF LATHROP PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF LATHROP AND SOLID NETWORKS, INC.
FOR THE SET UP OF THE NEW LATHROP POLICE DEPARTMENT
VIRTUAL SERVER ENVIRONMENT FOR GG21- 11
THIS AGREEMENT, dated for convenience this 7Lday of April 2022, is by and made and entered into by and between SOLID NETWORKS, INC. (" CONSULTANT") and the CITY OF LATHROP, a California municipal corporation (" CITY"); RECITALS:
WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform the set- up of a virtual server environment for the Lathrop Police Department required by this agreement; and
WHEREAS, CONSULTANT was selected by CITY pursuant to said qualifications; and
WHEREAS, CONSULTANT is witling to render such Professional Services as hereinafter defined, on the following terms and conditions; NOW, THEREFORE, C NSULTANT and the CITY agree as follows:
AGREEMENT
1) Scoae of Service.
CONSULTANT agrees to perform the set-up of a virtual server environment for the Lathrop Police Department in accordance with the scope of work and fee proposal submitted by the CONSULTANT, attached as Exhibit" A" and incorporated herein by reference. CONSULTANT agrees to diligently perForm these services in accordance with the standards of its profession and CITY' S satisfaction.
2) Compensation.
CITY hereby agrees to pay CONSULTANT a sum not to exceed $ 5,500 as described in Exhibit" A".
CONSULTANT shall be paid within thirty (30) days of receipt of billings containing all information contained in Paragraph 5 below. In no event shall CONSULTANT be entitled to compensation for work not included in Exhibit uA", unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' s Authorized Representative prior to the commencement of the work.
Attachment " D"
149
DocuSign Envelope ID: 556A8B81- 785A- 4FC0- 9456- F4BFF364031B CITY OF LATHROP — SOLID NETWORKS, INC.
LATHROP POLICE DEPARTMENT VIRTUAL SERVER ENVIRONMENT
3) Effective Date and Term.
This agreement shall become effective on the signature date of the City Manager and CONSULTANT has been notified in writing as identified in section ( 18), and it shall terminate no later than December 31, 2022.
4) Indeqendent Contractor Status.
It is expressly understood and agreed by both parties that CONSULTANT, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the CITY.
CONSULTANT expressly warrants not to represent, at any time or in any manner, that CONSULTANT is an employee of the CITY.
5) Billin s.
CONSULTANT' S bills shall include date, date due, a list of all tasks performed by deliverable, a total amount due, the amounts previously billed, the net amount due on the invoice, and the balance remaining on the agreement and the CONSULTANT' S signature. Except as specifically authorized by CITY, CONSULTANT shall not bill CITY for duplicate services perFormed by more than one person. In no event shall CONSULTANT submit any billing for an amount in excess of the maximum amount of compensation provided in section ( 2) for listed services or for the entire Agreement, unless modified by a properly executed change order.
6) Advice and Status Reportina.
CONSULTANT shall provide the CITY with timely reports, orally or in writing, of all significant developments arising during performance of its services hereunder, and shall furnish to CITY such information as is necessary to enable CITY to monitor the pertormance of this Agreement. CONSULTANT shall clarify with the CITY any details of the design that are not specifically understood. 7) Assianment of Personnel.
CONSULTANT shall assign only competent personnel to pertorm services pursuant to this Agreement. If CITY asks CONSULTANT to remove a person assigned to the work called for under this Agreement, CONSULTANT agrees to do so immediately, regardless of the reason, or the lack of a reason, according to the CITY' S request.
The seNices shall be performed by, or under the direct supeNision, CONSULTANT' s Authorized Representative: Mark Ricci
CONSULTANT shall not replace its Authorized Representatives without the prior
150
DocuSign Envelope ID: 558A88B1- 765A- 4FC0- 9456- F4BFF3640318 CITY OF LATHROP— SOLID NETWORKS, INC.
LATHROP POLICE DEPARTMENT VIRTUAL SERVER ENVIRONMENT
written approval by the CITY.
8) Assiqnment and Subcontractins.
It is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputation and competence of CONSULTANT. Neither this Agreement nor any interest therein may be assigned by CONSULTANT without the prior written approval of CITY' S authorized representative. CONSULTANT shall not subcontract any portion of the performance contemplated and provided for herein, other than the subcontractors noted in the proposal, without prior written approval of the CITY'S authorized representative.
9) Insurance.
On or before beginning any of the services or work called for by any term of this Agreement, CONSULTANT, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections ( a) through ( c) below with insurers and under forms of insurance satisfactory in all respects to the CITY.
CONSULTANT shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONSULTANT has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior ta execution.
a) Workers' Compensation. CONSULTANT shall, at CONSULTANT' S sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employe' s Liability Insurance for any and all persons employed directly or indirectly by CONSULTANT. Said 5tatutory Workers' Compensation Insurance and Employer' s Liability Insurance shall be provided with limits of not less than one million dollars. In the alternative, CONSULTANT may rely on a selfinsurance program to meet these requirements provided that the program of self-insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONSULTANT, if a program of self-insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement.
b) Commercial General and Automobile Liability Insurance.
CONSULTANT, at CONSULTANT' S own cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement.
If a Commercial General Liability Insurance or an Automobile Liability
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DocuSign Envelope ID: 558A8BB1- 785A- 4FC0- 9456- F4BFF3640318 CITY OF LATHROP — SOLID NETWORKS, INC.
LATHROP POLICE DEPARTMENT VIRTUAL SERVER ENVIRONMENT
form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting there from, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles.
Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 ( ed. 11/ 88) and Insurance Services Office Automobile Liability form CA 0001 ed. 12/ 90) Code 1 ( any auto).
Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
i) CITY, its officers, employees, agents, and volunteers are to be covered as insured with respect to each of the following:
liability arising out of activities performed by or on behalf of CONSULTANT, including the insider's general supervision of CONSULTANT; products and completed operations of
CONSULTANT; premises owned, occupied or used by
CONSULTANT. The coverage shall contain no special
limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers.
ii) The insurance shall cover on an occurrence or an accident basis, and not on a claims made basis.
iii) An endorsement must state that coverage is primary insurance and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage. iv) Any failure of CONSULTANT to comply with reporting
provisions of the policy shall not affect cove age p ovided to CITY and its officers, employees, agents, and volunteers. v) Insurance is to be placed with California- admitted insurers with a Best' s rating of no less than A: VII.
vi) Notice of cancellation or non- renewal must be received by CITY at least thirty days prior to such change.
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DocuSign Envelope ID: 558A8BB7- 785A-4FC0-9456-F4BFF3640318 CITY OF LATHROP— SOLID NETWORKS, INC.
LATHROP POLICE DEPARTMENT VIRTUAL SERVER ENVIRONMENT
c) Deductibles and Self- Insured Retentions. CONSULTANT shall disclose the self- insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, upon express written authorization of the CITY' s authorized representative, CONSULTANT may increase such deductibles or self-insured retentions with respect to CITY, its officers, employees, agents, and volunteers. The CITY' s authorized representative may condition approval of an increase in deductible or self- insured retention levels upon a requirement that CONSULTANT procure a bond
guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
d) Notice of Reduction in Coveraqe. In the event that any coverage required under subsections ( a), ( b), or ( c) of this section of the Agreement is reduced, limited, or materially affected in any other manner, CONSULTANT shall provide written notice to CITY at CONSULTANT' S earliest possible opportunity and in no case later than five days after CONSULTANT is notified of the change in coverage.
e) In addition to any other remedies CITY may have if CONSULTANT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:
i) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONSULTANT to stop work under this Agreement or withhold any payment which becomes due to CONSULTANT
hereunder, or both stop work and withhold any payment, until CONSULTANT demonstrates compliance with the
requirements hereof;
iii) Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONSULTANT' S breach.
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DocuSign Enveiope ID: 558A8661- 785A- 4FC0- 9456- F4BFF3640318 CITY OF LATHROP— SOLID NETWORKS, INC.
LATHROP POLICE DEPARTMENT VIRTUAL SERVER ENVIRONMENT
10) indemnification - CONSULTANT' S Responsibilitv.
As to the CONSULTANT' S work hereunder, it is understood and agreed that ( a) CONSULTANT has the professional skills necessary to perform the work, that ( b) CITY relies upon the professional skills of CONSULTANT to perform the work in a skillful and professional manner, and (c) CONSULTANT thus agrees to so perform.
Acceptance by CITY of the work performed under this Agreement does not operate as a release of said CONSULTANT from such professional responsibility for the work performed. It is further understood and agreed that CONSULTANT is apprised of the scope of the work to be performed under this Agreement and CONSULTANT agrees that said work can and shall be performed in a fully competent manner in accordance with the standard of care applicable to CONSULTANT' S profession.
CONSULTANT shall indemnify, defend, and hold CITY, it officers, employees, agents, and volunteers harmless from and against any and all liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused by the willful misconduct or negligent acts or omissions of CONSULTANT, its employees, subcontractors, or agents, or on account of the performance or character of this work, except for any such claim arising out of the negligence or willful misconduct of the CITY, its officers, employees, agents, or volunteers. It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.
11) Licenses.
If a license of any kind, which term is intended to include evidence of registration, is required of CONSULTANT, its employees, agents, or subcontractors by federal or state law, CONSULTANT warrants that such license has been obtained, is valid and in good standing, and CONSULTANT shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
12) Business Licenses.
CONSULTANT shall obtain and maintain a CITY of Lathrop Business License until all Agreement services are rendered and accepted by the CITY.