ITEM 4. 19
CITY MANAGER' S REPORT
UNE 13, 2022 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF ONE ( 1) REPLACEMENT
UTILITY WORK VEHICLE FOR THE PARKS,
RECREATION AND MAINTENANCE SERVICES
DEPARTMENT AND RELATED BUDGET AMENDMENT
RECOMMENDATION: Adopt a Resolution Approving the Purchase of One 1) Replacement City Vehicle from Elk Grove
Auto/ Winner Chevrolet for the Parks, Recreation and
Maintenance Services Department and Related
Budget Amendment.
SUMMARY:
The City operates and maintains a fleet of work vehicles for the purpose of inspecting, maintaining and operating City parks, facilities, utilities and infrastructure. A City employee driving a City- owned utility work truck in the scope and parameters of their employment was recently involved in a vehicle collision in which the City' s insurer determined that the City was not at fault and that the work truck was to be deemed total loss. The City is in the process of collecting payment from the City' s insurer for the value of the totaled truck. Staff is requesting Council consider approval of the purchase of a new work utility vehicle to replace the totaled truck. Consideration for the emergency replacement of the totaled truck is necessary for the City to efficiently and timely maintain public services. At the May 16, 2022 City Council special meeting, City Council ratified the purchase of 5 work trucks and approved the purchase of two 2) additional work trucks from Elk Grove Auto/ Winner Chevrolet Elk Grove". Elk Grove was determined to be the lowest responsive and responsible bidder. Staff determined that Elk Grove is able to supply the City with one ( 1) additional work truck with all of the necessary utility accessories at the same cost that the City was quoted for its previous purchase from Elk Grove.
Total Extended
Division Vehicle Description Quantity Price Price
per Including Tax,
VehlCle Licensing and
Fees
Maintenance 2022 Chevrolet Silverado 1 58, 310 58, 310
Services 2500HD 4WD W/ Utility
Bed, Ladder Rack and
Safet Li htin
Subtotal 58, 310
CITY MANAGER' S REPORT PAGE 2
JUNE 13, 2022 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF ONE ( 1) REPLACEMENT UTILITY WORK VEHICLE
FOR THE PARKS, RECREATION AND MAINTENANCE SERVICES DEPARTMENTS
AND RELATED BUDGET AMENDMENT
BACKGROUND:
The City operates and maintains a fleet of work vehicles for the purpose of inspecting, maintaining and operating City parks, facilities, utilities and infrastructure. Staff is requesting a budget amendment of $ 58, 310 for the purchase of a 2022 Chevrolet Silverado 2500HD 4WD Truck with a utility bed, ladder rack and safety lighting. Staff recently requested quotes from multiple dealerships which included a proposal from Elk Grove Auto/ Winner Chevrolet, a Chevrolet dealer in Elk Grove, California. In accordance with LMC sections 2. 36. 050( D) and 2. 36. 110( B) the pricing provided by Elk Grove Auto/ Winner Chevrolet is through the Government Pricing Contract and was also the lowest quote received.
RECOMMENDATION:
Due to an accident, the vehicle was totaled by the City' s insurance company, staff is requesting approval to purchase one ( 1) utility work vehicle to replace the vehicle that was totaled.
FISCAL IMPACT:
Staff is requesting Council approve a budget amendment of$ 58, 310. Partial payment will be coming in from the Insurance Claim. The remaining funds will be used from General Fund Reserves to cover the cost of the replacement utility vehicle.
Increase - Revenue
1010- 30- 10- 3.71- 08- 00 40, 000
Increase - Appropriation
1010- 30- 10- 450- 30- 00 58, 310
ATTACH M E NTS:
A. A Resolution of the City Council of the City of Lathrop Approving the Purchase of One ( 1) Replacement City Vehicle from Elk Grove Auto/ Winner Chevrolet for the Parks, Recreation, and Maintenance Services Department and Related Budget Amendment.
B. Quote - ( 1) 2022 Chevrolet Silverado 2500HD 4WD W/ Utility Bed, Ladder Rack and Safety Lighting.
CITY MANAGER' S REPORT PAGE 3
UNE 13, 2022 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF ONE ( 1) REPLACEMENT UTILITY WORK VEHICLE
FORTHE PARKS, RECREATION AND MAINTENANCE SERVICES DEPARTMENTS
AND RELATED BUDGET AMENDMENT
APPROVALS:
p a • 2A22
Tod Se an Date
Director of Parks, Recreation and
Mai enance Services
f ''
Cari Ja Date
Director f Finance
7— Z, p Z L
Salvador Navarrete Date
City Attorney
2Z
Step n J. Salvatore Date
City Manager
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING THE PURCHASE OF ONE ( 1) REPLACEMENT CITY VEHICLE FROM
ELK GROVE AUTO/ WINNER CHEVROLET FOR THE PARKS, RECREATION, AND
MAINTENANCE SERVICES DEPARTMENT AND RELATED BUDGET
AMENDEMENT.
WHEREAS, the City operates and maintains a fleet of work vehicles for the purpose of inspecting, maintaining and operating City parks, facilities, utilities and related infrastructure; and
WHEREAS, a City employee driving a City- owned utility work truck in the scope and parameters of their employment was recently involved in a vehicle collision in which the City' s insurer determined that the City was not at fault and that the work truck was to be deemed total loss; and
WHEREAS, staff is requesting Council consider approval of the purchase of a new work utility vehicle to replace the totaled truck. Consideration for the emergency replacement of the totaled truck is necessary for the City to efficiently and timely maintain public services; and
WHEREAS, at the May 16, 2022 City Council special meeting, City Council ratified the purchase of 5 work trucks and approved the purchase of two ( 2) additional work trucks from Elk Grove Auto/ Winner Chevrolet; and
WHEREAS, Elk Grove was determined to be the lowest responsive and responsible bidder. Staff determined that Elk Grove is able to supply the City with one ( 1) additional work truck with all of the necessary utility accessories at the same cost that the City was quoted for its previous purchase from Elk Grove; and WHEREAS, staff is requesting approval of the purchase of the replacement utility vehicle totaling $ 58, 310.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the purchase of one ( 1) replacement utility vehicle to be purchased from Elk Grove Auto/ Winner Chevrolet; and BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby approve a budget amendment of $ 58, 310 to the adopted Fiscal Year 2021/ 22 Budget to cover the one ( 1) replacement vehicles, as follows:
Increase - Revenue
1010- 30- 10- 371- 08- 00 40, 000
Increase - Appropriation
1010- 30- 10- 450- 30- 00 18, 310
The foregoing resolution was passed and adopted this 13th day of June, 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney G C r V AUt 0 1 1" r 11 r'i" DATE Niay27, 2022
8575 Laguna Grove Drive Ta: Bonnie Kirsch Quotation# C5051 G Eik Grnve, CA 95757 City of Lathrop
916- 426- 5752 390 Town Center Drive
C: 916-$ 13- 4592 Lathrop, CA 95330
Prepared by: Casey De Koning
209) 941- 7376
Comments or special instructions: Vehicle build and options are in additional pages.
Description AMOUNT
2023 Silverado 2500HD 4x4 Double Cab 32, 759. 00
Options( Refer to W indow Sticker): 1, 258. 00
Box Qelete Credit 946. 00)
Upgrade to Sft Bed 550. 00
Royal Utillty Body w/ Ladder Rack- Lighting 19, 630. 00 Please review, sign, and return a copy af the quote and '`** specs with the PO or the vehicle will not be ordered. **** Shigping char e added for deliveries beyond Sacramento. No charge for will call.''*** Subtota! $ 53, 251. 00
DOC Fee $ 85. 00
Order Acknowledgment Signature) ( Date) Taxable Subtotal: $ 53, 336.00 Tax i2ater ubjecsi fo chang j: u. 750% $ 666. G
CA Tire Fee: $ 1. 75/ Per Tire Tire Fee: 7. 00
Delivery Charge: $ 300. 00
Total: $ 58, 309. 9U
lf you have any questions concerning this quotation, contact Casey Qe Koning at 9 6- 813- 4592 or email at cdekoning@LasherAuto. com
THANK YOU FOR YOUR BUSINESS!
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5Ti5 R r Carr ra K't 73.00
9J4 rm r. re r de ete Inc.
9L3 Snare tire delete
AE7 Seats. irorit 4UI2Q! 40 split- bendi 0.00
NQQ Ra r ote Keyless EnhY Inc.
C7G GHYVfi, 10.500 lbs.{ 4763 k9 50. 00
DBG ras, side pow er adjustable w dcai ba irg Inc.
GAZ StNtiMriit White SO• 00
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K3d Cru9s$ control, eiectronic Ir c.
K14 Power oudet, instroment panel, i20 vc t 150,0p
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specficaRons, and avaAabOity ere subjed e charage without noYce, and do not inciude certein fass,{ aaces and+ eaa s be equirod by! aw a vary by manu( ecturer or rsgion.
Pertom anoe figurss are guidel es only, arb actual periormance mey vary. Photos may nai ie ress3a?1acl alvefwr lssoree etwn!'igura4ons. Conterri based on repwt preperer' s inpW is sitbjed lo the BGWtacy of ihe inqR provided.
aYe Version: tfi069. O e llpdated: Mar 22. 2022 12: 07:00 AM VD7 Mar? 2, 2022 Paga 4
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j[ Fi 0"'1 he st Silveraclo 5 flH ( Cl R 953) 6 C7 61e+Cab ' l5:2"' Nork Truck ' NxZ Skid Plaies S15C>. 00
pYN Whsels, 17"{ 43, 2 cxn) pairoted ste, S Ha r SD.00
GiHQ Tk s, 17245f75R17E a&- s asun, Sa.00
R9Y Reet Ftee Maintenancs Crsdit.
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5 Emissions. CaliFomia st rte rst uire+n nis 50.00
2lQ W'f Fleet C onvenience Pac tsge 5610. 00
ZMY9 Pi eup bed, d ele
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51, 695. 00
rOTAL tIGE 545, 653. N1
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Data Version: 160fi4. ta llpdaled: Mar 22, 2022 12: 07; D0 AM PDT.
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