ITEM 4. 5
CITY MANAGER' S REPORT
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
ITEM: RATIFICATION OF AMENDMENT NO. 1 TO THE
AGREEMENT WITH TRIDENT K- 9 CONSULTING TO
PURCHASE A THIRD K- 9 AND PROVIDE HANDLER' S
COURSE TO THE ADDITIONAL K- 9 TEAM FOR THE
LATHROP POLICE DEPARTMENT, CIP GG 21- i1
RECOMMENDATION: Adopt Resolution Ratifying the City Manager' s Action to Execute Amendment No. 1 to the Agreement with
Trident K- 9 Consulting to Purchase a third K- 9 and
provide handler's course to the additional K- 9 team
for the Lathrop Police Department, CIP GG 21- 11
SUMMARY:
On July 20, 2022, the City of Lathrop and Trident K- 9 Consulting ( Trident) entered into an agreement in which Trident would help build the Lathrop Police Department' s K- 9 unit, search for and purchase two K- 9s, and provide initial handler's training for the K- 9 Officers. Trident began the process of building the K- 9 unit for the Lathrop Police Department and choosing the officers and their K- 9. It was identified that a third K- 9 would allow the department to provide K- 9 assistance on all patrol shifts for better coverage and service to the community. Lathrop has requested that services be expanded to include a third K- 9 and Trident has agreed to provide the additional services. Due to timing in choosing the officers and purchasing the K- 9s, Amendment No. l with Trident was executed.
Staff is requesting that City Council ratify the City Manager' s action to execute Amendment No. 1 to the agreement with Trident K- 9 Consulting to purchase a third K- 9 and provide handler' s course to the additional K- 9 team for the Lathrop Police Department. Sufficient funds are included in Capital Improvement Project ( CIP) GG 21- 1i to cover the cost for the third K- 9.
BACKGROUND:
At the March 22, 2021, City Council Special Meeting, Council directed staff to create CIP GG 21- 11, to begin the creation of the new Lathrop Police Department, and implement the transition of law enforcement services from the San Joaquin County Sheriff' s Office to the City of Lathrop. On June 29, 2022, the City of Lathrop Police Department took over law enforcement services from the Sheriff' s Office.
The initial transition budget included two K- 9s for the new Police Department. There have been several critical incidences since Lathrop Police Department took over law enforcement services where it was critical to have a K- 9 on duty. These incidences happened on different patrol shifts and it helped determine the need of a third K- 9.
The third K- 9 would allow the department to provide K- 9 assistance on all patrol CITY MANAGER' S REPORT PAGE 2
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
RATIFICATION OF AMENDMENT NO. 1 TO THE AGREEMENT WITH TRIDENT K- 9 CONSULTING TO PURCHASE A THIRD K- 9 AND PROVIDE HANDLER' S COURSE TO THE ADDITIONAL K- 9 TEAM FOR THE LATHROP POLICE DEPARTMENT, CIP GG 21- 11
shifts for better coverage and service to the community. The Lathrop Police Department was able to request back up from a neighboring agency who was able to assist. Without the K- 9 assistance, these incidences may have taken much longer and used more personnel hours. Having a K- 9 team during all patrol shifts is essential for the Lathrop Police Department to provide the necessary resource to respond to critical situations efficiently.
The Lathrop Police Department will deploy K- 9s in a variety of situations. Situations can include but are not limited to:
search for firearms and drugs
locate items that may have evidentiary value
locate fleeing suspects that may have hidden and apprehension of suspects provide handler protection for officer safety
enter locations that may be unsafe or too small for officers reduce personnel time to search buildings or structures thoroughly and safely be a deterrent to perpetrators and encourage compliance from all parties involved that will often reduce the need for use of force by police officers use as a less lethal force option
K- 9s will also be used to provide positive ways for our officers to interact with the community. This can be during events at schools, visiting classrooms, presence at scheduled City events, National Night Outs, block parties, and other community engagement opportunities.
As part of the agreement, the City can request a different K- 9 if the performance of the one chosen by Trident is not satisfactory to the City. In addition, there is a one year warranty period should the K- 9 stop performing where the City is able to request a K- 9 exchange.
REASON FOR RECOMMENDATION:
Having a K- 9 team during all patrol shifts is essential for the Lathrop Police Department to provide the coverage and service that the community needs. The K- 9 teams will provide Officers the necessary resource to respond to critical situations efficiently and provide the support that can range from apprehension of suspects and searching for firearms or evidence to interacting with the community during events.
FISCAL IMPACT:
The cost of Amendment No. 1 to the agreement with Trident K- 9 Consulting is $ 19K.
Sufficient funds are included in the CIP GG 21- i1 transition budget to cover the cost of these services.
CITY MANAGER' S REPORT PAGE 3
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
RATIFICATION OF AMENDMENT NO. 1 TO THE AGREEMENT WITH TRIDENT K- 9 CONSULTING TO PURCHASE A THIRD K- 9 AND PROVIDE HANDLER' S COURSE TO THE ADDITIONAL K- 9 TEAM FOR THE LATHROP POLICE DEPARTMENT, CIP GG 21- 11
ATTACHMENTS:
A. Resolution to Ratify the City Manager' s action to execute Amendment No. 1 to the Agreement with Trident K- 9 Consulting to purchase a third K- 9 and provide handler' s course to the additional K- 9 team for the Lathrop Police Department, CIP GG 21- 11
B. Amendment No. 1 to purchase a third K- 9 and provide handler' s course to the additional K- 9 team for the Lathrop Police Department, CIP GG 21- 11 CITY MANAGER' S REPORT PAGE 4
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
RATIFICATION OF AMENDMENT NO. 1 TO THE AGREEMENT WITH TRIDENT K- 9 CONSULTING TO PURCHASE A THIRD K- 9 AND PROVIDE HANDLER' S COURSE TO THE ADDITIONAL K- 9 TEAM FOR THE LATHROP POLICE DEPARTMENT, CIP GG 21- 11
APPROVALS:
7 2
Raymond Bechler Date
Chief of Police
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Cari ] a e Date
Finance D rector
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Salvador Navarrete Date
City Attorney
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St en J. Salvatore Date
City Manager
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP RATIFYING THE CITY MANAGER' S ACTION TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT WITH TRIDENT K- 9 CONSULTING TO PURCHASE A THIRD K- 9 AND PROVIDE HANDLER' S COURSE TO THE ADDITIONAL K- 9 TEAM FOR THE LATHROP POLICE DEPARTMENT, CIP GG 21- 11
WHEREAS, at the March 22, 2021, City Council Special Meeting, Council directed staff to create Capital Improvement Project ( CIP) GG 21- 11, to begin the creation of the new Lathrop Police Department, and implement the transition of law enforcement services from the San Joaquin County Sheriff to the City of Lathrop; and WHEREAS, on June 29, 2022, the City of Lathrop Police Department took over law enforcement services from the Sheriff' s Office; and WHEREAS, on July 20, 2022, the City of Lathrop and Trident K- 9 Consulting Trident) entered into an agreement in which Trident would help build the Lathrop Police Department' s K- 9 unit, search for and purchase two K- 9s, and provide initial handler' s training for the K- 9 Officers; and
WHEREAS, the initial transition budget included two K- 9s for the new Police Department; and
WHEREAS, Lathrop has requested from Trident that services be expanded to include a third K- 9 and Trident has agreed to provide the additional services; and WHEREAS, the K- 9 teams will provide Officers the necessary resource to respond to critical situations efficiently and provide the support that can range from apprehension of suspects and searching for firearms or evidence to interacting with the community during events; and
WHEREAS, K- 9s will also be used to provide positive ways for our officers to interact with the community. This can be during events at schools, visiting classrooms, presence at scheduled City events, National Night Outs, block parties, and other community engagement opportunities; and
WHEREAS, the cost of Amendment No. 1 to the agreement with Trident K- 9 Consulting is $ 19K; and
WHEREAS, sufficient funds are included in the CIP GG 21- 11 transition budget to cover the cost of these services.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby ratify the City Manager' s action to execute Amendment No. 1 to the agreement with Trident K- 9 Consulting to purchase a third K- 9 and provide handler' s course to the additional K- 9 team for the Lathrop Police Department, CIP GG 21- 11.
The foregoing resolution was passed and adopted this 8t" day of August 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS T FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Attachment B
AMENDMENT NO. 1
TO THE AGREEMENT BETWEEN THE CITY OF LATHROP AND
TRIDENT K-9 CONSULTING DATED JULY 20, 2022
TO PURCHASE A THIRD K- 9 AND PROVIDE HANDLER' S COURSE TO THE ADDITIONAL K-9 TEAM FOR THE LATHROP POLICE DEPARTMENT, CIP GG 21- 11 THIS CONTRACT AMENDMENT ( hereinafter " AMENDMENT NO. 1") to the agreement between TRIDENT K- 9 CONSULTING and the City of Lathrop dated July 20, 2022, ( hereinafter AGREEMENT") dated for convenience this day of August 2022, is by and between Trident K-9 Consulting (" CONSULTANT") and the City of Lathrop, a California municipal corporation (" CITY");
RECITALS:
WHEREAS, CONSULTANT is specially trained, experienced, and competent to purchase a third K-9 and provide handler' s course to the additional K-9 team for the Lathrop Police Department, CIP GG 21- 11, which are required by this agreement; and WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, on July 20, 2022, CONSULTANT and CITY entered into an AGREEMENT to provide Consultation to Build and Structure New K-9 Unit for the New Lathrop Police Department, Purchase Two (2) Dual Purpose K-9s, and Provide Handler' s Course for Two (2) K-9 Teams, CIP GG 21- 11, in the amount not to exceed $ 61, 000; and
WHEREAS, CONSULTANT has provided CITY with a scope of work attached hereto as Exhibit "A" for Amendment No. 1 to purchase a third K-9 and provide handler's course to the additional K-9 team for the Lathrop Police Department, CIP GG 21- 11; and WHEREAS, CONSULTANT is willing to render such Professional Services, as hereinafter defined, on the following terms and conditions;
NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AMENDMENT N0. 1 TO AGREEMENT
1) Scope of Service. Section ( 1) of the AGREEMENT is hereby amended to add the following:
CONSULTANT agrees to purchase a third K- 9 and provide handler' s course to the additional K-9 team for the Lathrop Police Department, CIP GG 21- 11 in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit " A" in addition to the scope of work in the original AGREEMENT dated July 20, 2022. CONSULTANT agrees to diligently perform these services in accordance with the upmost standards of its profession and to CITY' S satisfaction.
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT AMENDMENT N0. 1 WITH TRIDENT K- 9 CONSULTING — CIP GG 21- 11
2) Compensation. Section ( 2) of the AGREEMENT for Consulting Services is hereby amended as follows:
City hereby agrees to pay CONSULTANT an additional cost of 19 000 for the services set forth in Exhibit " A" of this AMENDMENT NO. 1, with a total sum not to exceed 80, 000. 00. ($ 61, 000 for the original AGREEMENT, and $ 19, 000 for AMENDMENT NO. 1). CONSULTANT shall be paid within thirty ( 30) days of receipt of billings containing all information contained in Paragraph 5 of the original AGREEMENT. Compensation for any task must be equal to or less than the percentage of task complete. In no event shall CONSULTANT be entitled to compensation for work not included in the original scope of work and this AMENDMENT unless a written change order or authorization describing the extra work and payment terms has been executed by CITY'S Authorized Representative prior to the commencement of the work.
3) Effective Date and Term
The effective date of AMENDMENT NO. 1 is August 2022, and it shall terminate no later than June 30, 2023. All other terms of the original AGREEMENT shall remain in full force and effect.
4) Applicabilitv to Oriqinal Consultant AGREEMENT
All terms and conditions set forth in the AGREEMENT dated July 20, 2022 are still in effect and are incorporated by reference herein and said AGREEMENT is incorporated by reference herein.
5) Siqnatures
The individuals executing this AMENDMENT NO. 1 represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this AMENDMENT N0. 1 on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
CITY OF LATHROP — CONSULTING SERVICES AGREEMENT AMENDMENT N0. 1 WITH TRIDENT K- 9 CONSULTING — CIP GG 21- 11
Approved as to Form: City of Lathrop
City Attorney
7-- z zp--Z
Salvador Navarrete Date
Recommended for Approval: City of Lathrop
C ' f Police
S LRaymond Bechler Date
Approved by: City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
Consultant: Trident K- 9 Consulting
2611 Hampton Ave.
Redwood City, CA 94061
Federal ID # 81- 0868170
Lathrop Business License # 21000
Signature Date
Print Name and Title
Exhibit A
TRID£ NT K9 Triderrt K9 Consulting Irtvc iCe 139 i
C O N S U LT 1 N G 2611 Hampton Avenue
Redwood City, CA 94061 US
marty. tridentk9 a gmail. com U
t
712t712t 22 08/ 19I2( i22
BILL TO
Lathrop Police Department
940 Rivers Island Parkways
Lathrop, CA 95330
PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.
DESCRIPTION QTY RATE AMOUNT
Sales 1 _ 12, 500. 00 12, 500. 00
1 Dual Purpose Police K9
SUBTOTRL 12, 500. 00
TAX 0. 00
Tf TAL 12, 500. 00
TOTAL DUE 2, 'j((,Q(
THANK YOU.
T ID£ NT 9
Trident K9 Consulting Irtvoi+ e 139?
C O N S U LT i N G 2611 Hampton Avenue
Redwood City, CA 94061 US
marty. tridentk9Qa gmail. com C3ATE I UE DATE '
07{ 2C 12t722 t38/ 19/ 2022
BILL TO
Lathrop Police Department
940 Rivers Isiand Parkways
Lathrop, CA 95330
PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.
DESCRIPTION QTY RATE AMOUNT
K9 Training 1_ _ 6, 500. 00 6, 500. 00
Handler' s Course for 1 K9 Teams
SUBTOTAL 6, 500. 00
TAX 0. 00
TUTAL 6, 500. 00
TUTAL DUE JC} U. 00
THANK YOU.
TfitD£ NT K9
GONSUITING
Lathrop Police Department,
Trident K9 Consulting will provide an additional Dual Purpose Police K9 for the following costs and scope of work:
Cost: $ 12, 500. 00
Handler' s Training Course: $ 6, 500. 00
Scope of Work: The Police K9 will be used for indoor/ outdoor building searches, tracking, firearm or narcotics detection, apprehension of serious offenders and public demonstrations.
Warranty: The Police K9 will have a 1 year warranty for health (teeth are not covered under warranty) and workability. If a Police K9 needs to be replaced while under warranty, Trident K9 Consulting will replace the K9 for another Police K9 that is suitable for the Lathrop Police Department.
Respectfully,
Marty Mahon
Marty Mahon
Owner
Trident K9 Consulting