ITEM 4.9
CITY MANAGER' S REPORT
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE TASK ORDER NO. 10 WITH CRANE
TRANSPORTATION GROUP TO CONTINUE THE
2022 TRAFFIC MONITORING PROGRAM AND
ANALYSIS AND RELATED BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution Approving Task Order No. 10 with Crane Transportation Group to continue
the Preparation of the 2022 Traffic Monitoring
Program and Analysis, Pursuant to Master
Consulting Agreement dated June 11, 2018
and Related Budget Amendment
SUMMARY:
On October 11, 2021, City Council approved Task Order No. 7 with Crane Transportation Group ( CTG) to update the Traffic Monitoring Program ( TMP) and Analysis for an amount not to exceed $ 98, 170. The scope included new project trip generation, distribution, operations analysis, report preparation, and the Traffic Count Program ( TCP). For budgeting purposes, CTG had made an assumption that the number of new projects handled in the 2018 TMP would increase by about 20%.
Lathrop' s actual number of new developments for the 2022 Study has increased by 160% therefore, more funding is required to complete the 2022 TMP.
To complete the 2022 TMP, staff requested a proposal from CTG. The proposed Task Order No. 10 is for an amount not to exceed $ 35, 500 and the TCP is for an amount not to exceed $ 42, 475. The original cost of the TMP was $ 98, 170, bringing the 2022 TM P tota I to $ 176, 145.
Staff recommends City Council approve Task Order No. 10 for $ 77, 975 ($ 35, 500 + 42, 475) and approve a budget amendment. Sufficient funds were not included in the budget approved for fiscal year 2022- 23. The services provided by CTG will be funded by development, and the costs for these services will only be paid if the revenue has been received.
BACKGROUND:
The Development Agreements ( DA) or Conditions of Approval ( COA) for development projects require that each developer participate and fund the TMP. The TMP monitors roadway conditions, projects future roadway congestion, and schedules roadway improvements to keep traffic congestion at an acceptable level.
CITY MANAGER' S REPORT PAGE 2
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 10 WITH CRANE TRANSPORTATION GROUP TO CONTINUE THE 2022 TRAFFIC MONITORING PROGRAM AND ANALYSIS AND
RELATED BUDGET AMENDMENT
The TMP is important because it establishes performance standards and details how operations of the roadway system are to be monitored as well as how to schedule improvements to avoid the roadway traffic flow from falling below the acceptable standards of operation. Developers are required to fund the TMP on a continuing basis until their project is built out and therefore no longer adding impact to the City' s transportation network.
The last TMP was prepared in 2018 and, due to the drastic increase in development, the TMP needs to be updated.
Below is an overview of the continued proposed services by CTG; Citywide Traffic Count Operations - This task order includes traffic counts and turning movements at the City' s major intersections. It also includes counts on major roadway segments including freeway interchanges. These are required to establish a baseline for all automotive and truck activities. The traffic counts support the preparation of the Transportation Monitoring Program as well as the General Plan Circulation Element update and supporting General Plan Environmental Impact Report.
Year 2022 Citywide Traffic Monitorin Program Studx - The Traffic Monitoring Program analyzes and documents traffic impacts under existing conditions and projects future traffic conditions while taking into consideration proposed/ planned land use developments and planned circulation system improvements. With this information, CTG will identify significant impacts and mitigations to prevent any traffic congestion above the acceptable levels.
Below is a summary of approved task orders to date:
Task Order No. Date A roved Work Sco e Descri tion
Traffic Count and TMP, Phelan Gateway Site
1, 2, 3, 4 2018- 2019 Circulation, CFT NV Development Site Circulation
5, 6, 7 2020- 2021
River Islands Phase Z Traffic Analysis, EIR
Traffic Anal sis
9 '' Z Z2
River Islands ( RI) Peer Review of RI Towne
Center, Speed Surve s in RI
REASON FOR RECOMMENDATION:
Professional services are needed to complete a full 2022 TMP study. The last study was completed in 2018, however, due the increase in development of residential, commercial, and industrial projects, an update is required to determine if any current or future improvements will be required to keep the level of traffic congestion at a satisfactory level.
CITY MANAGER' S REPORT PAGE 3
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 10 WITH CRANE TRANSPORTATION GROUP TO CONTINUE THE 2022 TRAFFIC MONITORING PROGRAM AND ANALYSIS AND
RELATED BUDGET AMENDMENT
FISCAL IMPACT:
The cost of Task Order No. 10 is not to exceed $ 77, 975 and will be fualy funded by developers. The costs for these services will only be paid if the revenue has been received.
Sufficient funds were not included in the approved fiscal year 2022- 23 budget.
Therefore, staff request that City Council approve a budget amendment as follows:
Increase Revenue
2020- 50- 04- 341- 02- 05 $ 77, 975
Increase Appropriations
2020- 50- 04- 420- 0100 77, 975
ATTACH M ENTS:
A. Resolution Approving Task Order No. 10 with Crane Transportation Group to continue the Preparation of the 2022 Traffic Monitoring Program and Analysis, Pursuant to Master Consulting Agreement dated June 11, 2018 and Related Budget Amendment
B. Task Order No. 10 Pursuant to Master Consulting Agreement dated June 11, 2018 with Crane Transportation Group to continue the Preparation of the 2022 Traffic Monitoring Program and Analysis
CITY MANAGER' S REPORT PAGE 4
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 10 WITH CRANE TRANSPORTATION GROUP TO CONTINUE THE 2022 TRAFFIC MONITORING PROGRAM AND ANALYSIS AND
RELATED BUDGET AMENDMENT
APPROVALS:
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City
Cari
Finance
Brad
Jame
ngineer
aylor
Di ctor
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Date
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Michael Kin Date
Assistant City Manag r
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Salvador Navarrete Date
City Attorney
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St en J. Salvatore Date
City Manager
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING TASK ORDER NO. 10 WITH CRANE TRANSPORTATION GROUP TO CONTINUE THE PREPARATION OF THE 2022 TRAFFIC MONITORING
PROGRAM AND ANALYSIS PURSUANT TO MASTER CONSULTING AGREEMENT DATED ) UNE 11, 2018 AND RELATED BUDGET AMENDMENT
WHEREAS, the Development Agreements and Environmental Impact Reports for development projects require that each developer participate and fund the Traffic Monitoring Program ( TMP). The TMP monitors roadway conditions, projects future roadway congestion, and schedules roadway improvements to keep traffic congestion at an acceptable level; and
WHEREAS, the TMP is important because it establishes performance standards and details how operations of the roadway system are to be monitored as weil as how to schedule improvements to avoid the roadway system from falling below the acceptable standards of operation; and
WHEREAS, developers are required to fund the TMP on a continuing basis until all required traffic improvements have been completed. The last TMP was prepared in 2018, and due to the drastic increase in development, the TMP needs to be updated; and
WHEREAS, on October 11, 2021, City Counci) approved Task Order No. 7 with Crane Transportation Group ( CTG) to update the Traffic Monitoring Program ( TMP) and Analysis for an amount not to exceed $ 98, 170; and
WHEREAS, the scope included new project trip generation, distribution, operations analysis, report preparation, and the Traffic Count Program ( TCP). For budgeting purposes, CTG had made an assumption that the number of new projects handled in the 2018 TMP would increase by about 20%. Lathrop' s actual number of new developments for the 2022 Study has increased by 160% therefore, more funding is required to complete the 2022 TMP.
WHEREAS, the cost of Task Order No. 10 is for an amount not to exceed 77, 975 and will be fully funded by developers. The cost for these services will only be paid if the revenue has been received; and
WHEREAS, sufficient funds were not included in the approved fiscal year 2021- 22 budget. Therefore, staff request that City Council approve a budget amendment to to PW Land Development Professional Services ( 2020) in the amount of $ 77, 975.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve Task Order No. 10 with Crane Transportation Group to continue the Citywide Traffic Count and Year 2022 Traffic Monitoring, pursuant to Master Consulting Agreement dated June 11, 2018; and
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby authorize a budget amendment to PW Land Development Professional Services ( 2020) as follows:
Increase Revenue
2020- 50- 04- 341- 02- 05 $ 77, 975
Increase A propriations
2020- 50- 04- 420- 0100 77, 975
The foregoing resolution was passed and adopted this 8th day of August 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
CITY OF LATHROP
TASK ORDER NO. 10
PURSUANT TO MASTER CONSULTING AGREEMENT DATED JUNE 11,
2018 WITH CRANE TRANSPORTATION GROUP FOR TRAFFIC
MONITORING AND ANALYSIS
CONTINUED CITY TRAFFIC MONITORING PROGRAM AND PHASE 2
TRAFFIC ANALYSIS
THIS TASK ORDER NO. 10 dated for convenience this 8t'' day of August 2022, is by and made and entered into by and between Crane Transportation Group (" CONSULTANT") and the CITY OF LATHROP, a California municipal corporation (" CITY"); RECITALS:
WHEREAS, on June 11, 2018, CONSULTANT entered into a Master Agreement AGREEMENT") with the CITY, by which the CONSULTANT has agreed to provide Specialized Traffic Analysis Services for the City of Lathrop. The City Council authorized the execution of the AGREEMENT and with CONSULTANT, pursuant to Resolution 18- 4404; and WHEREAS, CONSULTANT is specially trained, experienced, and competent to Conduct Speed Surveys in the River Islands Development area, which are required by this agreement; NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AGREEMENT
1) Incorporation Of Master Aqreement
This Task Order hereby incorporates by reference all terms and conditions set forth in the Master Agreement for Consulting Services for this project, unless specifically modified by this Task Order.
2) Scope of Service
CONSULTANT agrees to perform Professional Consulting Services in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit " A" and incorporated herein by reference.
CONSULTANT agrees to diligently perform these services in accordance with the upmost standards of its profession and to CITY' S satisfaction. 3) Effective Date and Term
The effective date of this Task Order No. 10 is August 8, 2022, and it shall terminate no later than June 30, 2023.
CITY OF LATHROP— TASK ORDER NO. 10 WITH CRANE TRANSPORTATION- CONTINUED CITY TRAFFIC MONITORING PROGRAM AND PHASE 2 TRAFFIC ANALYSIS 4) Independent Contractor Status
It is expressly understood and agreed by both parties that CONSULTANT, while engaged in carrying out and complying with any terms and conditions of this agreement, is an independent contractor and not an employee of the CITY. As an independent contractor, CONSULTANT is responsible for controlling the means and methods to compiete the scope of work described in this Task Order No. 10 to the City' s satisfaction. CONSULTANT expressly warrants not to represent, at any time or in any manner, that CONSULTANT is an employee of the CITY.
5) Compensation
CITY hereby agrees to pay CONSULTANT on time and material basis not to exceed 77 975 for the Consulting Services set forth in Exhibit " A".
CONSULTANT shall be paid any uncontested sum due and payable within thirty ( 30) days of receipt of billings containing all information pursuant to Paragraph 5 below. Compensation for any task must be equal to or less than the percentage of task complete. CONSULTANT shall be paid any uncontested sum due and payable within thirty ( 30) days of receipt of billings containing all information pursuant to Paragraph 5 in the Master Consulting Agreement Dated June 11, 2018.
6) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary insurance have been received. City shall not be obligated to pay CONSULTANT for any services rendered prior to issuance of the Notice to Proceed.
7) Siqnatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
CITY OF LATHROP— TASK ORDER NO. 10 WITH CRANE TRANSPORTATION- CONTINUED CITY TRAFFIC MONITORING PROGRAM AND PHASE 2 TRAFFIC ANALYSIS Approved as to Form: City of Lathrop
L pP, O City Attorney Co •
1. '' Z- O` t.L
Salvador Navarrete Date
Recommended for Approval: City of Lathrop
Assistant City Manager
Michael King Date
Approved by:
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
CONSULTANT: Crane Transportation Group
2621 East Windrim Court
Elk Grove, CA 95758- 7479
Fed I D # 19- 5404405
Bus License # 20144
Signature Date
Mark D. Crane
President
EXHIBIT A
CRANE TRANSPORTATION GROUP
PROPOSAL ADDENDUM FOR
ADDITIONAL BUDGET
LATHROP TMP 2022
PHASE 2 TRAFFIC ANALYSIS +
TMP 2022 TRAFFIC COUNT PROGRAM
June 24, 2022
I. INTRODUCTION
A. TMP 2022 PHASE 2 TRAFFIC ANALYSIS
Crane Transportation Group( CTG) is currently preparing the analysis and report for Lathrop' s TMP 2022 Traffic Study. As part of this evaluation CTG is responsible for developing AM and PM peak hour trip generation and distribution projections for a list of new developments expected by both by 2024 and 2026 in Lathrop as well as those areas of Manteca, Tracy and San Joaquin County that would generate a significant amount of traffic impacting Lathrop streets.
Upon completion of the initial Phase 2 Proposal, the number of new projects to consider was still unknown. For costing purposes, CTG had assumed about a 20% increase over the number of new projects dealt with in the 2018 TMP. As shown below, the actual number of new developments for the 2022 Study has turned out to be about a 160% increase for Lathcop and more than a ] 00% increase for Manteca.
2018 TMP New Lathrop Developments By 2020 = l 2 & By 2022 = 10 2022 TMP New Lathrop Developments By 2024 = 33 & By 2026 = 24 2018 TMP New Manteca Developments By 2020 = 4 & By 2022 = 5 2022 TMP New Manteca Developments By 2024 = 10 & By 2026 = 10 San Joaquin county projects increased from 2 to 5 with the 2022 TMP, while Tracy has 7 projects for the 2022 TMP and none for the 20l 8 TMP.
The existii g budget for TMP 2022 Phase 2 ( new project trip generation, distribution, operations analysis and report preparation) is $ 98, 170
CTG Lathrop TMP 2022 Proposal Addendum For Additional Budget Page t ot t Lathrop T: 1P 2022 Proposal Addendum For
Additional Budget - Phase 2 Traffic Analysis
June 24, 2022
B. TMP 2022 TRAFFIC COUNT PROGRAM
CTG conducted the Traffic Count Program for the TMP 2022 in September 2021. The budget for this component of work as approved by the City was $ 42, 475.
II. ADDENDUM SCOPE OF SERVICES
A. PHASE 2 ( TRIP GENERATION AND DISTRIBUTION
PROJECTIONS, OPERATIONS ANALYSIS, IMPACT
IDENTIFICATION, MITIGATIONS + REPORTS)
1. AM and PM peak hour trip generation and distribution projections will be developed for the additional 35 Lathrop and 11 Manteca developments that are above the number of projects assumed for evaluation at the time of preparation of the origina( TMP 2022 Phase 2 Proposal.
2. The number of intersections significantly impacted by this larger number of developments will be determined and mitigation measures proposed. It is anticipated that this significantly increased number of developments will result in many additional locations experiencing unacceptable operation that will rec uire improvements.
3. The TMP 2022 Draft and Final Reports will increase in size due to the locations with significant impacts and presentation of additional improvement measures.
4. Year 2024 and 2026 development plans for River] slands have changed several times during the course ofthe report. This has resulted in reevaluation of River Islands new development trip generation and distribution projections at least two times to date. Third plans for River Islands development for the two TMP horizons are now back in discussion.
B. TRAFFIC COUNT PROGRAM
1. Weekday AM and PM peak period ( 7- 9: 00 AM and 3- 6: 00 PM) traffic counts will be conducted at 56 intersections in the City of Lathrop ana at seven locations on the I- 5, SR 120 and T- 205 freeways.
CTG Lathrop TMP 2022 Proposal Addendum For Additional Budget Page 2 of s Lathrop TMP 2022 Proposal Addendum For
Additional Budget - Phase 2 Traffic Analysis
June 24, 2022
2. Daily traffic counts will be conducted for three weekdays on streets providing access to seven subdivisions within Lathrop as well as on the three roadways providing the only access to the River Islands development.
3. Count results will be evalliated for accuracy and the peak traffic hours identified during the AM and PM commute periods.
WHAT IS NOT INCLUDED IN THIS SCOPE BUT
COULD BE ADDED FOR ADDITIONAL COST
WITH WRITTEN AUTHORIZATION
Analysis of more than the second 2024 and 2026 development plans for River Islands.
COST OF SERVICES & CONDITIONS OF
PAYMENT
The above Scope of Services for the TMP Phase 2 Addendum wi( I be completed for a fee not to exceed Thirty-Five- Thousand- Five- Hundred- Dollars ($ 35, 500). In addition, the TMP 2022 Traffic Count Program wil) be campleted for a fee not to exceed Forty- Two- Thousand- FourHundred- Sevenry- Five- Dol( ars ($ 42, 475). Any work beyond the above Scopes will be billed on a time and materials basis ( with prior approval) or will be subject to a contract addendum. Billing will be sent by CTG on a monthly basis with payment due to CTG within 30 days receipt of our billing. Any late payments to CTG will be subject to a 0. 833% per month( 10% annual) coinpound interest charge plus a late fee of Sixty- Five- Dollars ($ 65 per month until the invoice is fully paid) and any administrative and legai charges requi- ed to collect the late payments. In addition, all work will stop if payments are in arrears. Cost estimates are good for a 30- day time period from the date on our proposal. If, for any reason, work on the project is stopped for longer than a three- month period, CTG reserves the right to increase its budget a minimum of l0% for associated administrative and refamiliarization costs with the restart of the project.
The 2022 Traffic Count Program..............................................$ 42, 475 TMP 2022 Phase 2 Traffic Analysis Additional Funding......... 35 500 TOTAL BUDGET INCREASE REQUEST................ 77
With the addition of the TMP 2022 Phase 2 Traffic Study Addendum and the Traffic Count Program, the TMP 2022 total cost would be One- Hundred- Seventy- Six- Thousand- One- HundredForty- Five- Dollars ($ 176, 145).
CTC7 Lathrop TMP 2022 Proposal Addendum For Additional Budget Page 3 of 4 Lathrop T: TP 2022 Proposal Addendum For
Additional Budget - Phase 2 Traffic . nalysis
June 24, 2022
TIME OF SERVICES
Preparation of the TMP 2022 Phase 2 Draft Traffic Study will be based upon a schedule agreeable to both the City of Lathrop and Crane Transportation Group.
Thank you for your favorable consideration.
t. 7wr. a--
Mark D. Crane, PE, President
Crane Transportation Group
CTG Lathrop TMP 2022 Proposal Addendum For Additional Budget Page 4 ot a