ITEM 5. 2
CITY MANAGER' S REPORT
AUGUST 8, 2022 CITY COUNCIL REGULAR MEETING
ITEM: APPOINTMENT OF VOTING DELEGATE/ ALTERNATE
FOR 2022 LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE
RECOMMENDATION: Approve Appointment of the City' s Voting Delegate and Alternate for the 2022 League of California
Cities Annual Conference, September 7- 9, 2022
BACKG ROU N D:
Each year, the League of California Cities ( League) holds an Annual Conference and business meeting to decide League policy for the upcoming year. This year, the Conference will be held at the Long Beach Convention Center in Long Beach, California, September 7- 9, 2022.
League membership considers and takes action on resolutions that establish League policy. In order for cities to vote at the Annual Business Meeting, a City Council must designate a voting delegate. Each city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.
In order for the City to participate as a voting member during the Annual Business Meeting, the City Council must discuss and formally appoint one voting delegate and an alternate as the City' s official representatives. Voting Delegates must be registered to attend the Annual Conference and must stay until conclusion of voting.
Councilmembers Diallo and Akinjo have both registered for this year' s Annual Conference, and the City Council may request one of them to volunteer to participate as the City of Lathrop voting delegate and alternate. Due to work schedules and other regional meeting commitments, other Councilmembers were not available to participate in this year' s Annual Conference. Therefore, staff is requesting that the City Council discuss and formally approve a voting delegate and alternate to participate in the 2022 League Annual Conference as the City' s voting delegate and alternate.
The general resolutions to be voted on during the conference were expected to be distributed to city officials and posted on the League website site by Monday, August 1, 2022. However, the League did not receive any resolutions by the deadline. However, a petitioned resolution can still be submitted during the annual conference and would need to be considered and voted on during the business meeting.
Additional information regarding the 2022 Conference schedule can be found on the League website https: I/www. calcities. orq detail- pages/ event/ 2022/ 09/ 07/ defaultcalendar/ annual- conference- and- expQ CITY MANAGER' S REPORT PAGE 2
AUGUST 8, 2022 CITY COUNCIL MEETING
VOTING DELEGATE FOR 2022 LEAGUE ANNUAL CONFERENCE
REASON FOR RECOMMENDATION:
Resolutions approved by the General Assembly during the conference become League policy. Therefore, by participating i
the City remains informed and
participates in the policy decision- making process for the League of California Cities.
FISCAL IMPACT:
Sufficient funds are available in the City Council Training & Travel expense account for FY 2022- 23. Typically, funds are set aside for one to two Councilmembers to attend this event in person at an estimate cost of $ 1, 500, per person.
This trip is subject to reimbursements and allowance set in the new Travel Policy adopted by Resolution No. 22- 5112, unless amended by Council action.
ATTACH M E NTS:
A. 2022 Voting Delegate Packet
CITY MANAGER' S REPORT PAGE 3
AUGUST 8, 2022 CITY COUNCIL MEETING
VOTING DELEGATE FOR 2022 LEAGUE ANNUAL CONFERENCE
APPROVALS:
z
T resa Vargas Date
overnment Services Director
City Clerk
z z
Salvador Navarrete Date
City Attorney
8• f•ZZ
Ste n J. Salvatore Date
City Manager
LEAGUE OF
CALIFORNIA ATTACHMENT _
CITI ES
Council Action Advised by August 31, 2022
DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference 8 Expo- September 7- 9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7- 9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Please complete the aHached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/ afternate records prior to the conference.
Please view Cal Cities' event and meeting policv in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city' s voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copv of the council resolution that reflects the council action taken or have vour city clerk or mayor sian the form affirming that the names provided are those selected by the city council. Please note that desianatina the voting deleqate and alternates must be done bv city council action and cannot be accomplished bv individual action of the mayor or city manaqer alone.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.
LEAGUE OF
CALIFORNIA
CITI ES
Transferring Voting Card to Non- Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8: 00 a. m.- 6: 00 p. m.; Thursday, September 8, 7: 00 a. m.- 4: 00 p. m.; and Friday, September 9, 7: 30 a. m.- 12: 30 p. m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city' s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at ( 916) 658- 8254.
Attachments:
Annual Conference Voting Procedures
Voting Delegate/ Alternate Form
LEAGUE OF
CALIFORNIA
CITI ES
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials CommitFee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates ( or alternates), and who have picked up their city' s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city' s vote, a city official must have in their possession the city' s voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a
city official to vote at the Business Meeting.
EAGUE OF
CALIFORNIA CITY:
CITI ES
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one votin4 dele4ate and up to two alternates.
To vote at the Annual Business Meeting ( General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name:
Title: Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate( s).
Name: Email
Mayor or City Clerk Date Phone
circle one) signature)
Please comalete and return bv Fridav, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E- mail: dyacub@calcities. org; Phone: ( 916) 658- 8254