CITY MANAGER' S REPORT ITEM 4. G
SEPTEMBER 12, 2022 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE AMENDMENTS TO EMPLOYEE
CLASSIFICATIONS/ 70B DESCRIPTIONS FOR
VARIOUS DEPARTMENTS
RECOMMENDATION: Adopt Resolution to Approve Amendments to the 7ob Descriptions for Various Positions
SUMMARY:
The Human Resources Department has conducted a job analysis on the administrative, executive assistant series and Assistant/ Associate engineer job classifications. Job descriptions are the building blocks for conducting successful workforce planning, setting salary and grade levels, and meeting compliance requirements. They also play an important role in performance reviews, employee career development and recruitment. In review of the administrative assistant classifications, deficiencies have been identified and amendments are proposed.
BACKGROUND:
On June 28, 2022, the Lathrop Police Department started full operations. Any employee assigned to the Police Department as their work location is required to undergo a background security clearance to determine their suitability for logical or physical access to the California Law Enforcement Telecommunications System ( CLETS), pursuant to California Code of Regulations, Title 11, Division 1, Chapter 7, Article 1, § 703( d) and § 707( b).
Pursuant to California Government Code 3100, all public employees are classified as disaster service workers, which include all persons employed by any county, city, state agency or public district. In accordance with the City of Lathrop Municipal code 2. 32. 080, the city disaster council will plan for the effective mobilization of all of the resources of this city, which may require City staff to serve as Disaster Service Workers in support of the City' s response and recovery efforts.
REASON FOR RECOMMENDATION:
The Office Assistant, Administrative Assistant, Executive Assistant and Special Assistant series of job classifications may have a work location assigned to the police department; therefore, we must update the classification to include the police department as a possible assigned location to ensure the correct level of security clearance is obtained through the recruitment and background process. It should be noted, that the police department is currently recruiting an Administrative Assistant to assist in the Community Service Division and these changes will ensure compliance in our recruitment and background process.
In review of the Assistant/ Associate Engineer job description, amendments have been made to the Engineer- in- training certificate to list as desirable and not required.
CITY MANAGER' S REPORT PAGE 2
SEPTEMBER 12, 2022 CITY COUNCIL REGULAR MEETING
AMENDING EMPLOYEE JOB DESCRIPTIONS FOR VARIOUS CLASSIFICATIONS In addition, supplementary language is proposed to include the required Disaster Service Workers status to meet compliance requirements. Pursuant to Government Code 3100, all public employees are included in the disaster service worker status, which include all persons employed by any county, city, state agency or public district. It is important to incorporate compliance language in all job descriptions.
Lastly, in resolution 22- 5072, a formal written classification was created for the Special Assistant job description. Amendments are proposed to allow this classification to be utilized to recruit applicants who are attending any college or university with campus placement services on a temporary basis. Departments requesting such staffing would only use this classification when they have funds in the budget or will have to seek Council approval of a supplemental appropriation.
FISCAL IMPACT:
There is no fiscal impact. The proposed amendments are to update current classifications for future recruitments.
ATTACHMENTS:
A. Resolution approving the amendment of the following classifications, Office Assistant, Administrative Assistant, Executive Assistant, Assistant/ Associate Engineer and Special Assistant.
B. Job Description: Office Assistant I/ II
C. Job Description: Administrative Assistant I/ II
D. Job Description: Administrative Assistant III
E. Job Description: Senior Administrative Assistant
F. Job Description: Executive Assistant
G. Job Description: Special Assistant
H. Job Description: Assistant/ Associate Engineer
CITY MANAGER' S REPORT PAGE 3
SEPTEMBER 12, 2022 CITY COUNCIL REGULAR MEETING
AMENDING EMPLOYEE JOB DESCRIPTIONS FOR VARIOUS CLASSIFICATIONS APPROVALS:
Ther sa Ro d Date
Direct Human Resources
i z o z-Z
Salvador Navarrete Date
City Attorney
GI•! 0' 22
Step n J. Salvatore Date
City Manager
ATTACHMENT A
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AMENDING
THE EMPLOYEE CLASSFICATIONS FOR THE FOLLOWING CLASSIFICATIONS
OF OFFICE ASSISTANT I/ II, ADMINSTRATIVE ASSISTANT I/ II/ III, SENIOR
ADMINSTRATIVE ASSISTANT, EXECUTIVE ASSISTANT,
ASSISTANT/ ASSOCIATE ENGINEER AND SPECIAL ASSISTANT
WHEREAS, the City Council has reviewed the recommendation to amend the classifications of Office Assistant I/ II, Administrative Assistant I/ II/ III, Senior Administrative Assistant, Executive Assistant, Assistant/ Associate Engineer and Special Assistant; and
WHEREAS, the amendments will replace the previous versions of the Office Assistant I/ II, Administrative Assistant I/ II/ III, Senior Administrative Assistant, Executive Assistant, Assistant/ Associate Engineer and Special Assistant job descriptions; and
WHEREAS, Classifications for Office Assistant I/ II, Administrative Assistant I/ II/ III, Senior Administrative Assistant, Executive Assistant, and Assistant/ Associate Engineer have no new fiscal impact as the salary grade to these positions remain unchanged; and
WHEREAS, staff is recommending minor changes to the existing job description of Special Assistant, total time for such position shall not exceed 960 hours in a fiscal year, and Departments requesting such staffing would only use this classification when they have funds in the budget and/ or when they have to return to Council for a supplemental appropriation.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby approve the requested amendments to the classifications of Office Assistant I/ II, Administrative Assistant I/ II/ III, Senior Administrative Assistant, Executive Assistant, Assistant/ Associate Engineer and Special Assistant;
The foregoing resolution was passed and adopted this 12th day of September 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO ORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTACHMENT B
CITY OF LATHROP
OFFICE ASSISTANT UII
Class specifications nre onll' i itended to resent a descriptive smmm r} of t6ie range of duties and respo: sibi[ ities nssocinted wit{i specified positions. TOier-efore, specifirntions may not include all d« ties performed by individuals within a clnssification.
In addition, specifications nre intendec! to outline the mi ti nurrt qunlifications neces.rnr for entr} into the class nnd cfo not necessarily co ivey tlte qtrnlificntions of incurnbents rvitltin the/ ositlon.
DEFINITION:
Under general supervision, learns to perform and performs a variety of clerical duties in support of an assigned function; assists the public at the counter and on the phone with City policies, complaints and questions; writes a variety of carrespondence; performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS:
Office Assistant I
The Office Assistant I is the entry level class in the Office Assistant series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine clerical support duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with OfFice Assistant II, and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class. This position may be assi ned to work in the Police Department.
Office Assistant II is the journey level classification responsible for a wide variety of clerical support duties for an individual department. Incumbents are expected to independently perForm the full scope of assigned duries. This class is distinguished from the next higher classification of Administrative Assistant I in that the latter is responsible for more complex office and customer service duties. This position may be assiQned to work in the Police Department.
SUPERVISION RECEIVED/ EXERCISED:
Office Assistant I
Receives immediate supervision from a Department Head or Division Manager. Incumbents do not routinely exercise supervision.
Office Assistant II
Receives general supervision from a Department Head or Division Manager. Incumbents do not routinely exercise supervision.
ESSENTIAL FUNCTIONS: ( include but are not limited to thefollowing) Performs clerical duties in support of an assigned function, including typing, copying, and faxing a number of documents; assists the public with questions; answers and refers complaints to the correct department or agency.
Updated 2007
OFFICE ASSISTANT I/ II
Pa e 2
Answers the telephone and provides information within the area of assignment; directs the public to the appropriate department; responds to public inquiries in a courteous manner; provides proper documents and resource references as required.
Prepares a variety of documents and forms, including general correspondence, reports, orders, agenda packet materials, and memoranda.
Schedules meetings and appointments, maintains a calendar.
Establishes positive working relationships with representatives of community organizations, I
state/ local agencies, City management and staff, and the public.
Perfor ns related duties as assigned.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: ( The following are minimal c ualifications necessary for entry into the classification.)
Education and/ or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Office Assistant UII. A typical way of obtaining the required qualifications is to possess the equivalent of:
Office Assistant I
A high school diploma or equivalent.
Office Assistant II
In addition to the above, one year of clerical experience equivalent to that of an Office Assistant I in the City of Lathrop.
License/ Certificate:
Possession of, or ability to obtain, a valid class C California driver' s license. ru
OFFICE ASSISTANT I/II
Paae
KNOWLEDGE/ ABILITIES/ SKILLS: ( The follotiving are a representative sample of the KAS' s necessc ry to perform essentia[ duties of the position. The level ancl scope of the knowledge ancl abilities listed below vc ry between the Office Assistant I nnd II levels.) Knowledge of:
Standard office and administrative policies and procedures; specified computer applications involving word processing, data entry, database access and/ or standard report generation; business arithmetic; basic principles of mathematics; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability to•
Provide general clerical support to a specialized work unit; use applicable office terminology, forms, documents and procedures in the course of the work; maintain accurate office files; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the telephone; courteously respond to community issues, concerns and needs; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow- up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill to:
Operate standard office equipment, including a computer and variety of word processing and software applications.
Disaster Service Worker:
All Ciry of Lathrop employees are, by State and Federal law, Disaster Service Workers. The roles and respo sibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emer y, an.y employee of the Cit y be assi; ned to perform activities which promote the protection of public health and safet or the preservatio of lives and property. Such assignments may require service at locations, times and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emer ency. If a " Local Emergency" is declared durinc the employee' s shift, employees will be expected to remain at work to respond to the emeraency needs of the communitv. If a Local EmerQency" is declared outside of the employee' s shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.
Historical Data
Adopted:
Atnended by Resolution 22-
Unit: SEIU
Pay Grade: Office Assistant I Grade 32
Office Assistant Il Grade 36
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ATTACHMENT C
cITY oF r,aTxROP
ADMINISTRATIVE ASSISTANT UII
Class specifications nf e onl i itended to/ resent a descrij tive slmvrinrp of tdie rnrzge of duties and responsibililies nssaciated with specified positfons. Therefore, specifications ynay not i tcltide all d ties performed by individuals tivithin n classiflration. ln additio z, specificatio zs are inter2ded to outlirie the ni zintu rt gualificatiorzs riecessar for entry into the class a id do not riecessaril convey die gunlificatlons of inctunbents tivitlzin the positio i.
DEFINITION:
Under general supervision, learns to perform and performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff, and other staff, in one or more departments as needed; interprets and applies policies, procedures and work methods associated with assigned duties; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS:
Administrative Assistant I
The Administrative Assistant I is the entry level class in the Administrative Assistant series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine clerical support and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines and incumbents are assigned the mare complex tasks. This classification is alternatively staffed with Administrative Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class. This position may be assigned to work in the Police Department.
Administrative Assistant II
The Administrative Assistant II is the full working level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties. Incumbents perform a fuil range of office and administrative support duties, including maintenance of a calendar and scheduling appointments, preparation of reports, and assisting in the issuance and collection of permits and fees. This classification is distinguished from the next higher classification of Legal Assistant in that the latter performs a variety of clerical and office support duties involving sensitive legal and confidential documents and reports. This position may be assigned to work in the Police Department.
SUPERVISION RECEIVED/ EXERCISED:
Administrative Assistant I
Receives immediate supervision from a department head and/ or management staff. May provide technical and functional supervision to seasonal and temporary employees.
Administrative Assistant II
Receives general supervision from a department head and/ or management staff. May provide technical and functional supervision to seasonal and temporary employees.
ESSENTIAL FUNCTIONS: ( include but are not limited to the following) Learns to perform and performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff and other staff in one or more departments as needed.
T
ADMINISTRATIVE ASSISTANT I/II
Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files.
Types drafts and a wide variety of finished documents from verbal and brief written instructions, and transcribing machine recordings; compiles and maintains records and prepares reports; assists in the preparation of agenda materials, draft reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/ or budget systems; maintains a variety of files and records.
Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints.
Receives and processes fees, enrollment charges, fines or other money; prepares receipts and balances money received; performs accounts payable and receivable for assigned department; initiates, tracks and closes out work orders; orders office supplies; inventories supplies when they arrive; assists with the development, administration and monitoring of a department' s budget.
Maintains calendars of department activities, meetings and various events; schedules meetings; coordinates travel arrangements for department staff as necessary; serves as an assistant to various committees, commission, and task forces; attends meetings as required.
Processes and tracks a variety of permits and applications such as building and transportation permits; initiates and maintains a
variety of files and records; ensures proper filing of documents in departmental ar central files.
Collects employees timesheets and requests for leave; checks for accuracy; turns timesheets into department management and distributes new timesheets; collects and distributes mail.
Tracks and monitors outside contracts; applies and monitors compliance for various grants for assigned programs.
Assists with special events; creates and maintains information packets, flyers and guides for the public, such as the quarterly Activity Guide, recycling activities or other special publications, memos, letters, etc.
Acts as a liaison with City employees and management on a variety of issues.
Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.
Perform related duties as assiQned
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer I T; r7
ADMINISTRATIVE ASSISTANT UII
Pa e
keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a cotnputer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: ( The following are minimal qualifications necessary for entry into the clnssification.)
Education andlor Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant UII. A typical way of obtaining the required qualifications is to possess the equivalent of:
Administrative Assistant I
Two years of significant directly related and progressive clerical experience related to municipal government or a related field, and a high school diploma or equivalent.
Administrative Assistant II
In addition to the above, two years of experience equivalent to that of an Administrative Assistant I with the City of Lathrop, and a high school diploma or equivalent.
License/ Certificate:
Possession of, or ability to obtain, a valid class C California driver' s license may be required for some positions.
KNOWLEDGE/ ABILITIES/ SKILLS: ( The follotiving are a representative sample of the KAS' s necessary to perform essential duties of the position. The level and scope of the knotivledge and abilities listed below vczry between the I and 11 levels.)
Knowledge of•
Standard office and administrative policies and procedures; City codes and ordinances; depending on assignment, knowledge of accounting, clerical, construction and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability to:
Provide general clerical support to one or more departments; read, understand, and review documents for accuracy and relevant information; use applicable office terminology, forms, documents, and procedures in the course of the work; read, understand and explain plans, maps, aerial photos, drawings, reports, applications, construction documents, and specifications; learn the policies, procedures, and guidelines of the Department to which assigned in a timely manner; maintain a high level of confidentiality; maintain accurate office files; compose correspondence or
ADMINISTRATNE ASSISTANT I/II
Pa e 4
documents; meet critical deadlines; deal successfully with the public, in person and over the telephone; courteously respond to community issues, concerns and needs; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable ] aws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow- up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill to:
Operate standard office equipment, including a computer and variety of word processing and software applications.
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Historical Data
Adopted: Unknown
Amended by Resolution 22-
Unit: SEIU
Pay Grade: Administrative Assistant I Grade 41
Administrative Assistant II Gi-ade 45
ATTACHMENT D
CITY OF LATHROP
ADMINISTRATIVE ASSISTANT III
Clnss specificcrtions are only i itenrled to present a descr•iptive sumniary of die r•ange of duties nrid resporzsi ilities associnted tivitli specified positior2s. TOierefore, specifirations may zot iizclude all da ties perfonned b iiidii idunls within a clnssificatio z ! n addition, specificntio ls are intended to outline the niitimu rt c unlificatioris riecessnry for eritry into the class and do not necessnril>> convey the qualificntions of incumbe its tivithin the position.
DEFINITION:
Under general supervision, performs routine and complex tasks and duties assigned to classes within the Administrative Assistant series by providing office, clerical and administrative support to management staff, and other staff, in one or more departments as needed; interprets and applies policies, procedures and work methods associated with assigned duties; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant III is an advanced level class in the Administrative Assistant series in which incumbents are expected to independently perform the full scope of assigned duties conforming to policy and requirements. Incumbents perform a full range of office and administrative support duties, preparation of reports, and preparing responses to public inquiries with a high level of administrative detail. This classification is distinguished from the next higher classification of Senior Administrative Assistant in that the latter supervises, assigns, oversees and reviews work of lower level staff. This position may be assiQned to work in the Police Department.
SUPERVISION RECEIVED/ EXERCISED:
Receives general supervision from a department head and/ ar management staff. May provide technical and functional supervision to lower leve] administrative positions.
ESSENTIAL FUNCTIONS: ( include but are not limited to thefollowing) Performs a wide variety administrative duties for the Department Head, management staff, and other staff, in one or more departments.
Organizes own work, sets priorities, meets deadlines.
May assist or be responsible for organizing and coordinating the work of an office or function.
Answers phone and greets customers at the front counter; responds to questions and concerns from the general public; provides information as is appropriate and responds to complaints.
Composes independently or from oral instructions, notes or rough draft, a variety of materials including inter- office eommunications, letters, forms, memoranda, bulletins, legal documents, notices and other materials; proofreads and verifies accuracy of documents; transcribes dictation from a mechanical source.
Prepares a wide variety of reports and forms requiring independent assembly of information, judgment and interpretation; prepares routine agenda reports, ordinances and resolutions for City Council and/ or various Commissions.
ADMINISTRATIVE ASSISTANT III
Pabc 2 of 4
Coordinates, schedules and attends a variety of public and private meetings as assigned; assures proceedings comply with established requirements; prepares and sends out notices of ineetings; maintains appointment and activity calendar; reserves facilities; collects and compiles information for meetings; prepares agendas, supplemental materials and other documents; takes and transcribes minutes as directed.
Researches and assembles information from a variety of sources for the completion of claims, reparts, and responses to record requests.
Reviews reports for possible action on accidents involving City property or employees; obtains reports and information from other City departments; prepares reports and reviews for accuracy and errors and makes recommendations for action.
Confers with claimants, departments, vendors, and other members of the public on matters specifically assigned.
Assures timely communications between assigned office and City employees; initiate and receive phone calls to receive and transmit information; resolve issues as appropriate.
Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.
Reviews applications, permits, records and files to determine accuracy and completeness; receives and processes fees, fines or other money; prepares receipts and balances money received; performs accounts payable and receivable for assigned department; assists with the development, administration and monitoring of a department' s budget.
Tracks and monitors outside contracts; applies and monitors compliance for various grants for assigned programs.
Acts as a liaison with City employees and management on a variety of issues.
Establishes positive working relationships with representatives of community organizations, I
state/ local agencies and associations, City management and staff, and the public.
Perform related duties as assi ned
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: ( The following are minirrzal qualifications necessary for entry into the classification.)
Education and/ or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Administrative Assistant III. A typical way of obtaining the required qualifications is to possess the equivalent of four years of significant directly related and progressive clerical experience related to municipal government or a related field, and a high school diploma or equivalent.
ADMIIVISTRATIVE ASSISTANT III
License/ Certificate:
Possession of, or ability to obtain, a valid class C California driver' s license may be required for some positions.
KNOWLEDGE/ ABILITIES/ SKILLS: ( The followi g are n representative sample of the KAS' s necessary to perforrn essential cluties of the positio z. The level and scope of the knowleclge and abilities listecl below vary between the I and II levels.)
Knowledge of•
Standard office and administrative policies and procedures; City codes and ordinances; depending on assignment, knowledge of accounting, cierical, construction and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Ability to•
Provide general clerical support to one or more departments; read, understand, and review documents for accuracy and relevant information; use applicable office terminology, forms, documents, and procedures in the course of the work; read, understand and explain plans, maps, aerial photos, drawings, reports, applications, construction documents, and specifications; learn the policies, procedures, and guidelines of the Department to which assigned in a timely manner; maintain a high level of confidentiality; maintain accurate office files; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the telephone; courteously respond to community issues, concerns and needs; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and wark in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill to:
Operate standard office equipment, including a computer and variety of word processing and software applications.
ADMINISTRATIVE ASSISTANT III
DISASTER SERVICE WORKER:
All City of Lathrop employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emer_ y Services Act and are defined in the California Labor Code. In the event of a declaration of emer y, any emplo e of
the City may be assigned to perform activities which promote the rotection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, ti nes, and under conditions that are si nificantlx different than the normal work assi nments and may continue into the recover phase of the emergeney. If a " Local Emergency" is declared during the employee' s shift, employees will be expected to remain at work to respond to the e nergency needs of the communit .y If a Local Emergency" is declared outside of the employee' s shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.
HISTORICAL DATA
Adopted: August 12, 2019 by Resolution: 19- 4609
Amended by Resolution 22-
Unit: SEIU
Pay Grade: Grade 47
ATTACHMENT E
CITY OF LATHROP
SENIOR ADMINISTRATIVE ASSISTANT
C[ ass specificatio ts are only intended to present a cfescriptive surnrnary of the r-mzge of di ties nrid resporisibilities nssoclated widi specified positioris. Tlierefo e, specificntions inav aot i aclude all duties pe forrned b individunls tivitkin a classificntion. / n aclditiori, specificntiorrs are intended ta outli ie the iniiti nu n qunlifications necessary for entry into the clnss a id do not necessaril convey the qualificntions of i icumberits within the positiaii.
DEFINITION:
To perform a variety of supervisory responsibilities overseeing clerical support staff of the department; perform confidential and complex administrative duties where knowledge of the organization, personnel policies and procedures are essential.
DISTINGUISHING CHARACTERISTICS:
The Senior Administrative Assistant is responsible for the supervision of lower level clerical staff.
Incumbents perform a full range of office and administrative support duties, including maintenance of a calendar and scheduling appointments, preparation of reports, and assisting in the issuance and collection of permits and fees. This classification is distinguished from the next higher classification of Executive Assistant in that the latter performs executive support to a Department Head and/ or management staff on assignments in a wide variety of departmental areas requiring independent decision making, judgment and initiative. This position may be assi ned to work in the Police De artment.
SUPERVISION RECEIVED/ EXERCISED:
Receives general supervision from a department head and/ or management staff. Responsibilities include supervision over lower level administrative positions
ESSENTIAL FUNCTIONS: ( incli cle but are not limited to the following) Performs a wide variety of complex and responsible, administrative and confidential duties for the Department head or management staff. Coordinates work schedules insaring proper coverage in the department.
Plans, organizes and carries out administrative assignments; researches, compiles and organizes a variety of information from various sources on specialized topics related to programs in assigned areas; assists in a variety of department operations; applies special knowledge in reviewing and determining completeness of applications, permits, records and files.
Assign, oversee, and review work of clerical staff on a continual basis. Types drafts and a wide variety of finished documents from verbal and brief written instructions, compiles and maintains records and prepares reports; assists in the preparation of agenda materials, draft reports, resolutions and ordinances; inputs and retrieves information from various computer data management systems such as financial and/ or budget systems; maintains a variety of files and records.
Provide training related to general clerical duties and procedures, as well as departmental work assignments.
Prepare and conduct employee performance evaluations making appropriate recommendations.
I pttuccG cc`.i6 0irT
ATTACHMENT E
Recommend organizational or procedural changes affecting administrative activities.
Receives and processes fees, enrollment charges, fines or other money; performs accounts payable and receivable for assigned department; assistant with the development administration and monitaring of a departments' budget.
Maintains calendars of department activities, meetings and various events; schedules meetings; serves as an assistant to various committees, commissions, and task forces; attends meetings as required.
Participate and assist in the administration of a department; prepare comprehensive reports, compile annual budget requests and recommend expenditure requests for designated accounts.
Collect employees timesheets and requests for leave; check for accuracy; turn timesheets into department management and distribute new timesheets. Initiate and maintain files and personnel records.
Tracks and monitors outside contracts; applies and monitors compliance for various grants for assigned programs.
Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.
Other duties, as assigned.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard.
Additionally, the position requires near vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: ( The following are minimnl qualifications necessary for entry into the classification.)
Education and/ or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Senior Administrative Assistant. A typical way of obtaining the required qualifications is to possess the equivalent of:
Four years of experience equivalent to that of an Administrative Assistant UII with the City of Lathrop. Equivalent to an Associates of Arts degree in business administration, public administration, accounting or a related field. A bachelor' s degree is highly desireable and may be substituted for one year of the required experience.
License/ Certificate:
Possession of, or ability to obtain, a valid class C California driver' s license may be required for some positions.
L- a P 3
ese-It t ei,-?-
ATTACHMENT E
KNOWLEDGE/ ABILITIES/ SKILLS: ( Thefollowing are a representc tive sample ofthe KAS' snecessary to perforrr essential duties of the positiori. The [ evel ayid scope of the knowledge aiid abilities are listed below)
Knowledge of:
Standard office and administrative policies and procedures; City codes and ordinances; depending on assignment, knowledge of accounting, clerical, construction and computer terminology may be required; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
Abilitv to•
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; prepare work schedules based on set parameters' plan, organize and schedule work priorities for others, supervise and train administrative support staff; prepare and conduct employee performance evaluations; make recommendations to Department Director related to personnel issues; communicate clearly and concisely, orally and in writing; establish and maintain effective warking relationships with those contacted during the course of work; interpret and apply administrative and departmental policies, laws, and rules; work independently in the absence of supervision and work under pressure to meet deadlines; analyze situations carefully and adopt effective courses of action; coordinate and maintain effective office procedures and efficient warkflows to meet established guidelines while projecting a positive, professional image of the department; compile and maintain complex and extensive records and prepare reports; maintain confidential data and information; read, understand, and review documents for accuracy and relevant information; use applicable office terminology, forms,documents, and procedures in the course of the work; read, understand and explain plans, maps, aerial photos, drawings, reports, applications, construction documents, and specifications; maintain accurate office files; compose correspondence or documents; meet critical deadlines; deal successfully with the public, in person and over the telephone; courteously respond to community issues, concerns and needs; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret andrecord data accurately; organize, prioritize and follow- up on work assignments and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill to:
Operate standard office equipment, including a computer and variety of word processing and software applications.
a e r: e; t en ? 1
ATTACHMENT E
Disaster Service Worker:
All City of Lathrop employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emer ency, any employee of the City may be assigned to perform activities which promote the protectioil of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recoverx hase of the emer ency. If a " Local Emergency" is declared durinr the employee' s shift, employees will be expected to remain at work to respond to the emer ency needs of the communitX. If a " Local Emergency" is declared outside of the employee' s shift, employees must make every effort to contact their direct supervisor or department head to obtain reportin instructions as Disaster Service Workers.
Historical Data
Adopted:
Amended by Resolution: 22- 22- 5038)
Bargainin Unit: LMCEA
Pa,y Grade: S l
i P e b Rt e
ATTr=CHiYTENT F
CITY OT L THROP
YECUTIVE SSIS1' NT
Class spc c ifrcutio is ctr c oiil' i tte tclecf to re ser t ci c c srripti• e s u tn u r o/ the rair c o dirties cuu! res oitsi( ilities assn icued ri(li sp cifiecl/ nsirions. 77 eref>>c, . c rz ci/ i atirnu ntay not iite/ tttle all duties/ crfornu cf(» indiridnals uitJria ct classi%r crtiaa. Li udditiort, speri%1• utinns cne int ndecl to outlii e the ntiitiittum q alifiratio is rierc ssco. for eittr iiiro the c[ ass uitd do riol nc cesscuzl c• om c' the qiAaliJ7cations o inc mi ents l lt/ tin tlt/ ositiai.
DEFINITION:
tJnder general supervision, perfortns a wide variety of routine and complex advanced executive support duties for an assigned department. Assists the public by providina information personally or directing information requests according to established procedures; pexfornls wock oi1 special programs and projects; sorts, logs, and maintains records and other documents; may exercise fiinctional and technical supervision over administrative support staff; performs other rel ted duties as reqnired.
DISTINGUISHING CHARACTERISTICS:
The Executive Assistant is the advanced journey level classification in which incumbents are expected to independently perfornl the f ill range of advance administrative and executive support to a Department Head and/ or mana ement staff on assignments in a wide variety of departtnental are as requiring independent decision making, j
idginent and initiative.. This c] assification is distinguished from the next lower class of Senior Administrative Assistant in that the fonner is responsible for providing complex support to an assigned department. This position may be assigned to work in the Palice De artment.
SUPERVISION RECEIVED/ EXERCISED:
Receives general supervision from the Department Head or their designee. Exercises direct and indirect supervision o er assigned staff.
ESSENTIAL FUNCTIONS: ( incltrde btrt ur-e iot limited to t{ie follo ci lg) Perfonns a vide variety of sensitive, confidential, complex and highly responsible admin strative duties; neet time sensitive deadlines
Coordinates and oversees a variety of special projects and programs as assigned by the department head or their designee; conducts research and provides recommendations regarding project activity Demonstrates an understanding of applicable policies, procedures, and wark methods associated with assigned duties; responds to questions and concerns from the general public requiring in- depth knowledge of the City; provides information as appropriate; receives visitors and telephone calls, directing them to the appropriate information source; represents the City to callers and visitors in a professional and customer friendly manner
Compose a variety of sensitive and detailed documents, letters, memoranda and instructions from brief notes or verbal information
EYF CUTIVE SSIST N' T
Pa e 2
O ersee, authorize, and monitor orders f r otfice supplies ind other departmental pilrchases Uses corl puters to enter, prepare, ancl prooFrzad drafts, labels, forms, envelopes, and a ariety of docume lts, includin eneral corraspondence, staff reports, press releases, p blic infoi-mation ite.ms, spreadsheets, a en las, resolutions, meetin minutes, le islative documents, and memos; gathers d ita and keeps necessaiy records to suppoet administrative decision m ikiilg; establishes and ii aint iins l v u iety of recorcls and files; researches files foi information requested for the pi-epar ition of reports or conduct of other office business, Qathers datl and dr lfts PowerPoint preseutaCions Compiles and maintains records and prepares reports; mainCains a vlriety of files; participate in the preparation of the budget by gathering information, preparing j stifications, and researching the prior year' s ending; monitors accounts; performs account analysis Maintains and processes a
variety of standard City docutnents and records, includin tirne sheets, performance evaluations, human resources forms, purchasing forms, and claim forms Schedules meetinbs and appointme ts; maintains a calendar for meetin s and othei-events; arranges travel to meetings and conferences
Provide direction to administrative support staff including planning, prioritizing, assigning, reviewing and overseeing work; monitor st lff performance; determine work priorities and methods; participate in staff selection and trainin; provide input to performance evalu tion; work with employees to correct deficiencies; recommend corrective action
Establishes positive working celationships with representatives of comm nity organizatioi s, state/ local a encies, City man gement and staff, and the public
Perforni related duties as assigned
YHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standin, walking, reaching, twisting, turning, kneelin, bending, sq iatting, a ld stooping in the performance of daily office activities. The position also requires grasping, repetitive hand n ovement, and fine coordination in preparing statistical reports and data isinb a computer keyboard. Additionally, the position requires near and far vision in 1- eadinQ correspondence, statistical data, and usin the computer, and acute hearina is required when providing phone and personal service. The need to lift, dl-ag, and push files, paper, and documents weighing up to 25 pounds also is i-eq iired.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: ( The f'ollotivi ig are nzinirrzal ualifications rTecessary for entry into t{te cicrssif icntiorz.)
Education and/ or Experience:
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Executive Assistant. A typical way of obtaining the required qualifications is to possess the equivalent of five years of significant, directly related, and progressive administrative A# C# eE- E} a-/) 41 EA
E1} CllT1,-: AS51S1ANT
Pa, 3
u d clerical support ex erience of a I i l] y confidential naturz, i cludinQ one year of erperience in a supe- isory level and a as ociate' s dearee.
License/ Certific te:
Possession of, or ability to obtain, a alid ClaSs C California drivel' s license may be re uired for son e positions.
KNO VLEDGE/ ABILITI S/ SKILLS: ( The foll ticiiz, cn-c cr r-c f-escittc t vc santplc r f t/tc KAS' s jlecessu to ef.for rn essentic! d ties of t{ c E o,sitio r.) Knowled e of:
Modern office, administrati e, and clerical policies and proeedures; City codes and ordinances; complex clerical and administrative tasks; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and teellniques of scheduling work assignments; mod rn office procedures, practices, methods, and equipment, incl iding a computer and applicable software; methods 1nd techniques for record keeping and report preparation and writing; proper English, spellin, and grammar; occupational hazards and standard safety practices.
Abilitv to•
Provide complex clerical support to executive management; read, understand, and review doctnnents for accuracy and r levant information; use applicable office teriuinology, fonns, documents, and procedures in the course of the work; maint lin colnplex office and confidential records and files; oversee special projects and programs; meet critical deadlines; deal successfully with the public, in person, and over the telephone; courteously respond to cointnunity issues, col cerns, and needs; perform mathematical calclilations quickly and accurately; interpret, explain, anci apply applicable la vs, codes, and regulations; read, interpret, and recoi-d data accurately; organize, priaritize, and follow- lp on wark ssi nments; work independently and as part of a te m; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropri te response; follow written and oral directions; observe safety pri ciples a ld work in a safe manner; communic ite clearly and concisely, both orally and in writin; establish and naintain effective working relationships.
Skill to:
Operate stand rd oftice equipment, including a computer and variety of word processing and software ipplications.
Disaster Service Worker:
All City of Lathrop employces arc, by State and Federal law, Disaster Service Workers. The roles and responsibiliCics for Disaster Service Workers are auChorized by the C ilifornia Emer ency Services Act and are defined in Che California Lahor Code. In thc event of a declaration of emervency, anv empluyee of the City may be assianed to perf orm activities which promotc the protection oP public hcalth and safety or the prescrvation of lives anct roperty_ Such assi nments may require service 1t( ocations, times, an i under conditions that are sisnit7cantly different than the norr ial work assi nmcnts and rnay continue into the recovery phase c f the emeruenc If a " I,ocal Emeracncy" is declared durin the employee' s shift, emplovees will be expected to remain at work to res ond to the emer z,enc needs of the comrnunity. If a` Lvcal E nergency" is declared outside of the employce' s shift, em loyees rtiust make every effort to contact their direct supervisor or department hcad to obtain reportin* instructions as Disaster Service Worker.
E? ECUTIVF f-ISSIS7' Ai IT
PaQe
Historical Data
Adopted: January 4, 2010 by Res lution 10- 2943
Amended Resolution: 22-
Bar aining Unit: LMCEA
Pay Grade: 54
e
ATTACHMENT G
CITY OF LATHROP
SPECIAL ASSISTANT
Class specifications are only intendecl to present a descriptive summary of the range of t ties and responsibilities that are czssociated with specified positions. Therefore, specificntions may not i tclude all duties performed by inclividuals vithin a classific rtion. In addition, specificc tions are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents rvithin the position.
DEFINITION:
Under general direction, provides City departments with services related to programs and projects on a part-titne basis; performs other duties as required
CLASS CHARACTERISTICS:
Incumbents are hired on a part- time, hourly basis to provide specific services that are not otherwise available t the City. Work typically consists of new program implementatioi f r systems and procedures; providing professiona) expertise to existing pro rams; assisting in project design and implementation; providina employee assistance ela r e services; and performing other related administrative and or consultative services. This position may be assi ned to work in any City building includin y Hall and the Police Department.
This classification may be utilized to recruit applicants who are currentlX attending any colle e or university with cam us placement services, programs and/ or- e academic advisors placement.
ESSENTIAL FUNCTIONS: ( include but are not limitecl to the following) Plans, organizes, administers, andlor coordinates the implementation of City programs and projects.
Develops nd/ or imple.ments programs and p(ans in accordance with department goals and objectives, policies, and proceciures; evaluates program effectiveness and develops improvements as needed; directs in establishin; priorities.
Completes assignments in area of expertise as directed by City staff.
Prepares a variety of progress and special reports related to programs and assi, ned projects.
May attend offsite meetings and events.
Performs related duties as assi ned.
QUALIFICATIONS: ( The following are minimc l qualifications necessary for entry into the classification.)
Possession of a hi h school diploma or GED. Required experience will be deterrnine d on the basis of duties and responsibilities assigned.
ATTACHMENT G
License/ Certificate:
Possession of, or ability to obtain, a valid Class C California driver' s license.
KNOWLEDGE/ ABILITIES/ SKILLS: ( The follotiving c re a representative sarnple of the KAS' s necesscrry to perfor n essential cic ties of the position.) Knowledge of•
Developing pro ram and project adtninistratio, monitoring, and evaluation techniques; Principles, practices, and techniques of program and project administration, including monitoring and evaluation;
Business and program specific computer use applications; Principles and practices of probram and project mana ement and evaluation; Applicable codes, reg ilations, and standards relating to CiCy contract administration.
Ability to•
Working within established goals and time lines.;
Applying professional skills and knowledge to organizations; Determining specific organizational needs i-egarding prc gram and project desibn, implernent tion, administration, and management;
Organizing work, setting priorities, establishing goals and objectives; and exercising sound independent judgment within established buidelines.
Establishing and maintaining cooperative working relationships with those contacted in the course of the work;
Preparing clear and concise reports, cc rrespondence, and other written materials; Dealing effectively and tactfully with elected and ap ointed officials and the public; Interpreting and applying complex rules, regulations, laws, and ordinances; Performing independent research in the preparation of program ancl project proposals; Establishing and maintaining cooperative working relationships; Making persuasive oral presentations of ideas and recommendations.
Skill to:
Operate an office computer and a variety of word processing, spreadsheet and software applications, including billing and financial systems.
HISTORICAL DATA
Adopted: August 21, 2001 by Resolution: O1- 1129
Amended= By Resolution 22- i..t. ' ' n " °.^'..*:: (- 22- 5072) Employment Status: At- will
Bargaining Unit: Unrepresented
r' a:--
ATTACHMENT H
CITY OF LATHROP
ASSISTANT/ ASSOCIATE ENGINEER
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the gualifications of incumbents within the position.
DEFINITION:
Under general supervision, performs professional engineering work in the design, evaluation and construction of streets, traffic controls, landscaping, parks, storm drains, sewer, water and other public works projects; serves as a project manager on medium or less complex Capital Improvement Projects; reviews engineering reports, drawings, specifications and calculations for buildings, structures, streets, sewers and other public works facilities to ensure compliance with current industry practices, codes, regulations and ordinances; performs other related duties as required.
DISTINGUISHING CHARACTERISTICS:
Assistant Engineer
The Assistant Engineer is the journey level class in the professional civil engineering series. Under general supervision, incumbents perform a broad range of more routine assignments within an established procedural framework where there are minimal consequences of error, including a wide variety of less complex professional engineering tasks. This classification is alternatively staffed with Associate Engineer and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications ofthe higher level class.
Associate Engineer
The Associate Engineer is the first licensed engineer level in the professional engineering series and is responsible for performing the more complex design, plans review and construction management of Capital Improvement Projects, and for reviewing private development projects for design conformance and accuracy. Incumbents perform complex professional engineering assignments requiring considerable knowledge of various aspects of civil engineering, including land development, planning, design standards and regulations, construction and maintenance. This classification is distinguished from the next higher classification of Principal Civil Engineer, which performs the more complex and difficult of assignments, and exercises supervisory responsibilities within the Engineering division.
SUPERVISION RECEIVED/ EXERCISED:
Assistant En ineer
Receives general supervision from higher level management staff. May exercise technical and functional supervision over lower level public works and office support staff.
Associate En ineer
Receives general supervision from higher level management staff. Exercises direct and indirect supervision over lower level professional, technical and office support staff.
Updated 2007
ASSISTANT/ ASSOCIATE ENGINEER
ESSENTIAL FUNCTIONS: ( include but are not limited to the following) Performs a broad range of construction project management and design activities on a variety of Capital Improvement Projects, including streets, lighting, storm drains, sewers, water, parks and landscape.
Reviews and/ or prepares plans and specifications; prepares quantity and cost estimates; assists in the development of design procedures; interprets the application of design criteria; checks plans and specifications for accuracy of design and completeness; coordinates required advertising for bids.
Assists higher level engineers on large and complex public works construction projects and acts as a project management engineer on construction projects; coordinates Capital Improvement Projects with contractors, utility companies, other agencies and the general public.
Interprets, plots and supervises field survey data; reviews laboratory tests of construction materials; performs field inspections; provides assistance and training to construction inspectors in the interpretation of plans and resolution of problems during construction; reviews as- built plans to ensure compliance with original plans and specifications.
Reviews subdivision plans and site plans for conformance with City ordinances and State law; reviews private contract projects for conformance with City ordinances, policies, standards and accepted engineering practices; meets with architects, engineers and developers to provide preliminary review of development concept and design.
Administers design and construction contracts; maintains logs and tracks bond expiration dates; prepares reports for the Finance Department as required; collects all required inspection approvals; prepares staff reports for Council; monitors progress on assigned projects to ensure compliance with time and cost schedules for completion; prepares change orders; reviews contractors estimates and prepares and reviews progress payments.
Interprets codes and regulations in the performance of plan check activities; calculates building valuation; coordinates plan review process with other departments and agencies.
Administers and enforces City codes and standards on engineering projects; addresses and responds to citizen concerns related to engineering problems.
Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORHING CONDITIONS:
Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling, and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment, and acute hearing is required when providing phone and face- to- face service. The need to lift, carry, pull and push tools, supplies and other equipment weighing up to 25 pounds is also required. Additionally, the incumbent in this position works outdoors in all weather conditions, including wet, hot and cold.
ASSISTANT/ ASSOCIATE ENGINEER
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
QUALIFICATIONS: ( The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Assistant/ Associate Engineer. A typical way of obtaining the required qualifications is to possess the equivalent o£
Assistant Engineer
Two years of professional engineering experience in civil engineering, traffic engineering, surveying or related areas, and a bachelor' s degree in Civil Engineering or a related field.
Possession of a valid certificate of registration as a Civil Engineer can be substituted for a bachelor' s degree.
Associate Engineer
In addition to the above, one year of experience equivalent to that of an Assistant Engineer in the City of Lathrop.
License/ Certificate:
Assistant Engineer
Possession of, or ability to obtain, a valid Class C California driver' s license; possession of a valid certificate of registration as an Engineer- in- Training, issued by the California State Board of I Registration for Civil and Professional Engineers is desirable.
Associate Engineer
Possession of, or ability to obtain, a valid Class C California driver' s license; possession of a valid certificate of registration as a Civil Engineer issued by the California State Board of Registration for Civil and Professional Engineers.
KNOWLEDGE/ ABILITIES/ SHILLS: ( The following are a representative sample of the KAS' s necessary to perform essential duties of the position. The level and scope of the knowledge and abilities listed below vary between the Assistant and Associate levels.) Knowledge of:
Modern principles and practices of Capital Improvement Project construction project management; principles, procedures, practices, and standards of municipal engineering; surveying methods and techniques; strength of materials and stress analysis; CEQA requirements; municipal engineering laws, ordinances, codes, specifications and plans; applicable federal, state and local laws, codes and regulations, including the Lathrop Municipal Code, ordinances and codes related to building construction; engineering project inspection methods; contract administration; basic principles of mathematics; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.
ASSISTANT/ ASSOCIATE ENGINEER
Abilitv to•
Serve as the project manager on one or more Capital Improvement Projects; prepare accurate plans, specifications, cost estimates, change orders and engineering reports; make accurate engineering computations; analyze and evaluate design drawings and specifications; prepare and manage project budgets; negotiate with citizens, property owners, contractors and other agencies; maintain detailed project management records and documentation; learn and apply established principles and practices of municipal civil engineering; manage the work of outside consultants; administer programs involving federal, state and local grants; promote and enforce safe work practices; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; arganize, prioritize and follow- up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
Skill to:
Operate an office computer and a variety of word processing, design and engineering software applications; safely and effectively operate engineering tools and equipment.
DISASTER SERVICE WORKER:
All City of Lathrop emplovees are, by State and Federal law, Disaster Service Warkers. The roles and responsibilities for Disaster Service Warkers are autharized bv the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, anv emplovee of the City may be assi ned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assi nments ma quire service at locations, times, and under conditions that are si nificantly different than tl e normal wark assignments and may continue into the recovery phase of the emer enCy. If a " Local Emer ency" is declared during the em lovee' s shift, emplovees will be expected to remain at work to respond to the emer ency needs of the communit .
Local Emer v" is declared outside of the employee' s shift, emplovees must make every effort to contact their direct supervisor ar department head to obtain repartin instructions as Disaster Service Workers.
HISTORICAL DATA
Adopted:
Amended bv Resolution 22-
Unit: SEIU
Pay Grade: Assistant En ineer— 64
Associate Engineer- 70
T