ITEM 4.8
CITY MANAGER' S REPORT
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE TASK ORDER NO. 30 WITH 4LEAF,
INC. FOR BUILDING INSPECTION SERVICES
RECOMMENDATION: Adopt Resolution Approving Task Order No. 30 with 4LEAF Inc. to provide Building Inspection
Services in the Building Department
SUMMARY:
Due to the continued increase in construction activity related to capital improvement, private land development, residential, commercial, and industrial projects, staff requested a proposal from 4LEAF, Inc. ( 4LEAF), to provide continued professional services in the Building Department. A series of various task orders have been previously approved to provide various professional services within the Building Department, such as professional building inspection and plan checking.
Staff is requesting City Council approval of Task Order No. 30 with 4LEAF to provide continued professional consultant services in the capacity of Building Inspection Services for an amount not to exceed $ 250, 000.
Sufficient funds have been allocated in budget fiscal year 22/ 23.
BACKGROUND:
The Building Department is responsible for the permitting and inspection of construction ( including but not limited to; new construction, additions, alterations, repairs, and remodeling) throughout the City' s building permitting jurisdiction as required by the California Building Codes. The Building Department enforces the California Building Codes and the Lathrop Municipal Code.
Due to the continued increase in construction activity related to capital improvement, private land development, residential, commercial, and industrial projects, staff requested a proposal from 4LEAF to provide continued professional services in the Building Department for Building Inspection Services.
The City recovers its costs to provide building inspection services for active construction projects by charging a construction permit fee collected when building permits are issued. These services are fully funded in the Building Department budget and offset by revenue received from building permits.
CITY MANAGER' S REPORT PAGE 2
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 30 WITH 4LEAF INC., FOR BUILDING
INSPECTION SERVICES
Below is a summar table of reviousl a roved task orders to date:
Task Order No. Approved Building Department Work Scope Description 1 2 2015 Staff Au mentation Plan Check Services
3- 5 2016 Plan Check & Ins ection Services
6 7 2017 Plan Check & Ins ection Services
8- 11 2018
Interim Chief Building Official ( CBO), Plan Check &
Ins ection Services
12- 16 Z019
Plan Check & Inspection Services, Interim CBO,
Professional Services
17- 24 2020- 2021 Interim CBO Ins ection Services
25- 29 2p22
Interim CBO, Plan Check & Inspection, Code
Enforcement Services
REASON FOR RECOMMENDATION:
Additional professional services are needed in the Building Department to keep up with the continued increase in construction activity related to capital improvement, private land development, and residential, commercial and industrial projects.
FISCAL IMPACT:
The cost of Task Order No. 30 is not to exceed $ 250, 000 and will be paid on a time and material basis. The proposed scope will provide professional services from October 2022 to March 2023. Sufficient funds have been allocated in fiscal year 22/ 23.
ATTACH M ENTS:
A. Resolution Approving Task Order No. 30 Pursuant to Master Consulting Agreement dated September 21, 2015 with 4LEAF, Inc. to provide Building Inspection Services in the Building Department
B. Task Order No. 30 Pursuant to Master Consulting Agreement dated September 21, 2015 with 4LEAF, Inc. to provide Building Inspection Services CITY MANAGER' S REPORT PAGE 3
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
APPROVE TASK ORDER NO. 30 WITH 4LEAF INC., FOR BUILDING
INSPECTION SERVICES
APPROVALS:
Ed Short Date
Chief Building Official
1D a"
Cari J Date
Finance Di ctor
Zq • 2dZZ
Michael King Date
Assistant City Manager
3• Z.,f1 ZZ
Salva or avarrete Date
City Attorney
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Step en J. Salvatore Date
City Manager
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING TASK ORDER NO. 30 WITH 4LEAF INC. TO PROVIDE BUILDING INSPECTION SERVICES IN THE BUILDING DEPARTMENT.
WHEREAS, due to the continued increase in construction activity related to capital improvement, private land development, residential, commercial, and industrial projects, staff requested a proposal from 4LEAF to provide continued professional Building Inspection services in the amount of $ 250, 000; and WHEREAS, the City utilizes contracting professional personnel services in the Building Department in order to keep pace with ongoing construction activity; and WHEREAS, the cost of Task Order No. 30 is not to exceed $ 250, 000, and will be paid on a time and material basis. The proposed scope will provide professional services from October 2022 to March 2022.
NOW, THEREFORE, BE IT RESOLED, that the City Council of the City of Lathrop does hereby approve Task Order No. 30 with 4LEAF, Inc. to provide Building Inspection Services in the Building Department.
The foregoing resolution was passed and adopted this 10th day of October 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
ATTA HMENT
M „
CITY OF LATHROP
TASK ORDER NO. 30
PURSUANT TO MASTER CONSULTING AGREEMENT DATED
SEPTEMBER 21, 2015 WITH 4LEAF, INC.
TO PROVIDE BUILDING INSPECTION SERVICES
THIS TASK ORDER NO. 30 dated for convenience this 10t" day of October 2022 is by and made and entered into by and between 4LEAF, Inc. (" CONSULTANT") and the CITY OF LATHROP, a California municipal corporation (" CITY"); RECITALS:
WHEREAS, on September 21, 2015, CONSULTANT entered into a Master Agreement with the CITY, and parties approved an extension of the term to June 30, 2021, pursuant to Amendment No. 2, dated May 13, 2019. On March 8, 2021, City Council approved an extension of the term to June 30, 2023 pursuant to Amendment No. 3 AGREEMENT"), by which the CONSULTANT has agreed to provide Building Inspection Services; and
WHEREAS, CONSULTANT is specially trained, experienced, and competent to perform Building Inspection Services, which are required by this agreement; and WHEREAS, CITY selected the CONSULTANT pursuant to said qualifications; and WHEREAS, CONSULTANT is willing to render such Building Inspection Services, as hereinafter defined, on the following terms and conditions.
NOW, THEREFORE, CONSULTANT and the CITY agree as follows:
AGREEMENT
1) Incorporation Of Master Aqreement
This Task Order hereby incorporates by reference all terms and conditions set forth in the Master Agreement for Consulting Services for this project, unless specifically modified by this Task Order.
2) Scope of Service
CONSULTANT agrees to perform Building Inspection Services in accordance with the scope of work and fee proposal provided in Exhibit " A" to this Task Order.
CITY OF LATHROP — TASK ORDER NO. 30 WITH 4LEAF INC. TO PROVIDE BUILDING iNSPECTION SERVICES
CONSULTANT agrees to diligently perform these services in accordance with the upmost standards of its profession and to the CITY'S satisfaction. 3) Effective Date and Term
The effective date of this Task Order No. 30 is October 10, 2022, and it shall terminate no later than March 31, 2022.
4) Compensation
CITY hereby agrees to pay CONSULTANT hourly rates and other charges detailed in Exhibit " A" up to a total sum not to exceed $ 250, 000 for the Interim Building Inspection Services. CONSULTANT shall be paid any uncontested sum due and payable within thirty ( 30) days of receipt of billings containing all information pursuant to Paragraph 5 in the Master Consulting Agreement Dated September 21, 2015.
5) Notice to Proceed
Prior to commencing work under this agreement, CONSULTANT shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary insurance have been received. City shall not be obligated to pay CONSULTANT for any services rendered prior to issuance of the Notice to Proceed.
6) Siqnatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behatf of the respective legal entities of the CONSULTANT and the CITY. This agreement shatl inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.
CITY OF LATHROP — TASK ORDER NO. 30 WITH 4LEAF INC. TO PROVIDE
BUILDING INSPECTION SERVICES
Approved as to Form: City of Lathrop
City Attorney
3.-2 oz. Z.
Salvador Navarrete Date
Recommended for Approval: City of Lathrop
Public Works Director
Michael King Date
Approved by:
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
CONSULTANT: 4LEAF Inc.
2126 Rheem Drive
Pleasanton, CA 94588
Fed I D # 94- 3393574
Bus License # 20088
Signature Date
Kevin J. Duqqan, President
Print Name and title)
4L,EAF, 1[ vC.
ENGMEERING. CONSTRUGTION MANAGEMENT H' B' T
PLAN CHECK. BUILDING INSPECTION. PIANNWG
2022 FEE SCHEDULE & BASIS OF CHARGES
For the City of lathrop
All Rates are Subject to Basis of Charges
Inspection Services
Senior Combination Building Inspector( BIII) ..........................................................$ 130/ hour Commercial Buifding Inspector( BII)........................................................................$ 118/ hour Residential Building Inspector( BI) ..........................................................................$ 106/ hour Inspector of Record ( including DSA or OSHPD).............................................................$ 158/ hour Public Works Inspector............................................................................................$ 163/ hour CASpInspection.............................................................................................................$ 170/ hour FireInspection...............................................................................................................$ 155/ hour Hourly overtime charge per inspector.................................................................... 1. 5 x hourly rate Mileage ( for inspections performed within the City)............................................. IRS Rate+ 20%
BASIS OF CHARGES
Rates are inclusive of" tools of the trade" such as forms, telephones, and consumables.
All invoicing will be submitted monthly.
Inspection services work is subject to 4- hour minimum charges unless stated otherwise. 4LEAF assumes that these rates reflect the task order period of June 2022 to December 2022.
Overtime and Premium time will be charged as follows:
Regular time( work begun after 5AM or before 4PM) 1 x hourly rate Nighttime( work begun after 4PM or before SAMJ 1. 125 x hourly rate Overtime( over 8- hour M- F or SaturdaysJ 1. 5 x hourly rate Overtime( over 8 hours Sat or 15C 8- hour SunJ 2 x hourly rate Overtime( over 8 hou s Sun or HolidaysJ 3 x hourly rpte Overtime will only be billed with prior authorization of designated Authority personnel.
All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
In accordance with California' s Meal Break and Rest Break Law requirements, Client will be billed one ( 1) additional hour per day at the regular time rate for each missed meal or rest break due to Client- directed tasks or requirements. Client should allow 4LEAF' s non- exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift.
If 4LEAF is requested or otherwise required to conform to Client' s alternative work week schedule AWW"), Client hereby agrees to compensate or reimburse 4LEAF for all overtime paid to its employees who work an AWW.
City of Lathrop Page 1 of 2
Fee Schedule— Inspection Services June 2022
4LEAF, I vC.
ENGtNEERiNG . CONSIRUCTION MANAGEMENT
PLAN CHECK. BUILDIlvG INSPECTION. PLANNING
I 4LEAF s a ecte employment group approves an AWW e ection and t e same is registered, the overtime compensation/ reimbursement shall not be required.
Mileage driven during Inspections will be charged at cost plus 20%.
Payment due on receipt. All payments over 30 days will be assessed a 1. 5% interest charge.
Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
Client agrees that 4LEAF' s liability will be limited to the value of services provided.
City of Lathrop Page 2 of 2
Fee Schedule- Inspection Services June 2022