ITEM 5. 3
CITY MANAGER' S REPORT
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
ITEM: CREATION OF CAPITAL IMPROVEMENT PROJECT
CIP) GG 23- 06 TEMPORARY ANIMAL SHELTER,
RATIFICATION OF EMERGENCY PURCHASE OF TWO
6- KENNEL ANIMAL SHELTERS, AND APPROVAL OF
EMERGENCY PURCHASE OF 18- KENNEL ANIMAL
SHELTER AND RELATED BUDGET AMENDMENT
RECOMMENDATION: Adopt Resolution Creating Capital Improvement Project ( CIP) GG 23- 06 Temporary Animal Shelter,
Ratifying Emergency Purchase of Two 6- Kennel
Animal Shelters, and Approving Emergency Purchase
of 18- Kennel Animal Shelter from Horizon Structures
and Related Budget Amendment
SUMMARY:
The City of Lathrop has contracted its animal shelter services with the City of Manteca. As Manteca continues to grow, they no longer have the capacity to provide animal shelter services for Lathrop animals. The contract with Manteca to provide animal shelter services to Lathrop ended on September 30, 2022.
Staff is exploring several options to build the City' s own animal shelter to bring to Council for consideration, but in the interim, staff identified the immediate need for a temporary animal shelter until a permanent animal shelter is constructed.
Staff recommends City Council approve the creation of Capital Improvement Project CIP) GG 23- 06 Temporary Animal Shelter, ratify the emergency purchase of two 6- kennel animal shelters, and approve emergency purchase of 18- kennel animal shelter from Horizon Structures and related budget amendment. The estimated cost for CIP GG 23- 06 Temporary Animal Shelter is detailed in the table below:
Item Amount
Two 6- Kennel Shelters 140, 000 includes CA tax
18- Kennel Shelter 202, 000 Estimate
Site Im rovements & Installation Cost $ 100, 000
10% Contin enc Site Im rovements $ 10, 000
Shelter Materials & E ui ment 50, 000
Total Cost $ 502 000
BACKGROUND:
Animal shelters in the area have been experiencing overcrowding and shelter capacity concerns. There are many causes for the overcrowding, including increased owner surrenders due to COVID- 19 restrictions being lifted and more people giving up pets CITY MANAGER' S REPORT PAGE 2
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
CREATION OF CAPITAL IMPROVEMENT PRO ECT ( CIP) GG 23- 06
TEMPORARY ANIMAL SHELTER, RATIFICATION OF EMERGENCY PURCHASE OF TWO 6- KENNEL ANIMAL SHELTERS, AND APPROVAL OF EMERGENCY PURCHASE OF 18- KENNEL ANIMAL SHELTER AND RELATED BUDGET
AMENDMENT
that they initially adopted during the pandemic, the increasing costs of food, veterinary care costs, and animal supplies, and lack of shelter space in general. The City of Lathrop has contracted and shared its animal shelter services with the City of Manteca since 1993. With Manteca' s continued growth, they no longer have the shelter capacity to provide shelter services for Lathrop animals. The contract with Manteca to provide animal shelter services ended on September 30, 2022.
The City has reached out to other agencies to potentially contract the shelter services, but in most cases, the other agencies would not be able to accommodate Lathrop' s animals unless a significant capital improvement investment for the other agency' s shelter is included as part of the contract. Staff is exploring several options to build the City' s own animal shelter to bring to Council for consideration, but in the interim, staff has identified the immediate need for a temporary animal shelter until a permanent animal shelter is constructed.
In order to maintain essential public safety services and to continue animal shelter operations to protect the health and safety of the community and their pets, two 6- kennel pre- fabricated animal shelters were purchased under the City' s emergency purchase ordinance. The two 6- kennel shelters are in stock and ready for immediate delivery from Horizon Structures; however, additional shelter space is necessary to accommodate the number of animals that is taken in by the City. The monthly intake of animals received by the City due to owner surrenders and stray pickups can range from 10 - 35 animals in any given month. Local shelters also face the challenge of extended wait times for spay and neuter appointments that prolong the ability for staff to adopt out animals quickly, which leads to longer stays for animals in the shelter. With this in mind, staff is requesting approval of emergency purchase of an 18- kennel animal shelter from Horizon Structures to provide the City a total 30- kennel capacity shelter that will be able to house all Lathrop animals. The 18- kennel shelter will require a 4- week lead- time for construction.
Horizon Structures is able to provide pre- fabricated buildings that meet the City' s animal shelter requirements and is able to deliver within the timeframe the City needs to continue the shelter operations. The 18- kennel animal shelter will be used to house and care for the healthy animals of Lathrop until they can be reunited with their owner, transferred to a rescue, or adopted into a new family. The two 6- kennel animal shelters will be used to quarantine and isolate sick or vicious animals, and provide necessary separation for different animal species. Once the permanent shelter is constructed, these temporary shelters can be utilized for overflow space, and the quarantine and isolation of vicious or sick animals.
Staff is requesting City Council approve a budget of $ 492, 000 for CIP GG 23- 06 Temporary Animal Shelter, plus a 10% contingency of $ 10, 000 for the Site Improvements & Installation Cost for a not to exceed total project cost of $ 502, 000.
CITY MANAGER' S REPORT PAGE 3
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
CREATION OF CAPITAL IMPROVEMENT PROJECT ( CIP) GG 23- 06
TEMPORARY ANIMAL SHELTER, RATIFICATION OF EMERGENCY PURCHASE OF TWO 6- KENNEL ANIMAL SHELTERS, AND APPROVAL OF EMERGENCY PURCHASE OF 18- KENNEL ANIMAL SHELTER AND RELATED BUDGET
AMENDMENT
REASON FOR RECOMMENDATION:
To allow the City to maintain essential public safety services and to continue shelter operations to protect the health and safety of the Lathrop community and their pets, staff recommends City Council approve the creation of Capital Improvement Project CIP) GG 23- 06 Temporary Animal Shelter, ratify the emergency purchase of two 6- kennel animal shelter, and approve purchase of an 18- kennel animal shelter with Horizon Structures and related budget amendment.
FISCAL IMPACT:
Staff is requesting the approval of initial budget of $ 492, 000 for CIP GG 23- 06 Temporary Animal Shelter, plus a 10% contingency of $ 10, 000 for the Site Improvements & Installation Cost for a not to exceed total project cost of $ 502, 000.
Project funds were not included in the adopted Fiscal Year 22/ 23 budget; therefore staff is requesting that Council approve a budget amendment as follows:
Decrease: Animal Shelter Reserves
1010- 251- 0501 502, 000. 00
Increase Transfer Out
1010- 9900- 990- 9010 502, 000. 00
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 06 502, 000. 00
Increase: Expenditures
3010- 8000- 430- 2000 GG 23- 06 502, 000. 00
ATTACHMENTS:
A. Resolution Creating Capital Improvement Project ( CIP) GG 23- 06 Temporary Animal Shelter, Ratifying Emergency Purchase of Two 6- Kennel Animal Shelters, and Approving Emergency Purchase of 18- Kennel Animal Shelter from Horizon Structures and Related Budget Amendment
B. Purchase Order 2023- 167 Emergency Purchase of Two 6- Kennel Animal Shelters from Horizon Structures
CITY MANAGER' S REPORT PAGE 4
OCTOBER 10, 2022 CITY COUNCIL REGULAR MEETING
CREATION OF CAPITAL IMPROVEMENT PRO ECT ( CIP) GG 23- 06
TEMPORARY ANIMAL SHELTER, RATIFICATION OF EMERGENCY PURCHASE OF TWO 6- KENNEL ANIMAL SHELTERS, AND APPROVAL OF EMERGENCY PURCHASE OF 18- KENNEL ANIMAL SHELTER AND RELATED BUDGET
AMENDMENT
APP VA
d S Z.
Raymond Bec ler Dat
Chief of Police
u
Cari James Date
Finance Dire t r
f0 ' S—2. ' Z.,Z
Salvador Navarrete Date
City Attorney
D' S'•z2
S en J. Salvatore Date
City Manager
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP CREATING CAPITAL IMPROVEMENT PROJECT ( CIP) GG 23- 06 TEMPORARY ANIMAL SHELTER, RATIFYING THE EMERGENCY PURCHASE OF TWO 6- KENNEL ANIMAL SHELTERS, AND APPROVAL OF EMERGENCY PURCHASE OF 18-
KENNEL ANIMAL SHELTER AND RELATED BUDGET AMENDMENT
WHEREAS, the City of Lathrop has contracted its animal shelter services with the City of Manteca since 1993. With Manteca continuing to grow, they no longer have the shelter capacity to provide shelter services for Lathrop animals. The contract with Manteca to provide animal shelter services ended on September 30, 2022; and WHEREAS, the City has reached out to other agencies to potentially contract the shelter services, but in most cases, the other agencies would not be able to accommodate Lathrop' s animals unless a significant capital improvement investment for the other agency' s shelter is included as part of the contract; and WHEREAS, staff is exploring several options to build the City' s own animal shelter to bring to Council for consideration, but in the interim, staff has identified the immediate need for a temporary animal shelter until a permanent animal shelter is constructed; and
WHEREAS, in order to maintain essential public safety services and to continue animal shelter operations to protect the health and safety of the community and their pets, two 6- kennel pre- fabricated animal shelters were purchased under the City' s emergency purchase ordinance; and
WHEREAS, staff is also requesting approval of emergency purchase of an 18- kennel animal shelter from Horizon Structures to provide the City a total 30- kennel capacity shelter that will be able to house all Lathrop animals; and WHEREAS, the structures purchased will provide 18- kennels to house and care for the healthy stray animals of the City of Lathrop until they can be reunited with their owner, transferred to a rescue, or adopted into a new family. The two 6- kennel animal shelters will be used to quarantine and isolate sick or vicious animals, and provide necessary separation for different animal species; and WHEREAS, the estimated cost for CIP GG 23- 06 Temporary Animal Shelter is detailed in the table below:
Item Amount
Two 6- Kennel Shelters 140, 000 includes CA tax
18- Kennel Shelter 202, 000 Estimate
Site Im rovements & Installation Cost $ 100 000
10% Contin enc Site Im rovements $ 10, 000
Shelter Materials & E ui ment 50, 000
Total Cost $ 502, 000
WHEREAS, staff is requesting City Council approve a budget of $ 492, 000 for CIP GG 23- 06 Temporary Animal Shelter, plus a 10% contingency of $ 10, 000 for the Site Improvements & Installation Cost for a not to exceed total project cost of 502, 000; and
WHEREAS, project funds were not included in the adopted Fiscal Year 22/ 23 budget; therefore staff is requesting that Council approve a budget amendment as follows:
Decrease: Animal Shelter Reserves
1010- 251- 0501 502, 000. 00
Increase Transfer Out
1010- 9900- 990- 9010 502, 000. 00
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 06 502, 000. 00
Increase: Expenditures
3010- 8000- 430- 2000 GG 23- 06 502, 000. 00
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the creation of Capital Improvement Project ( CIP) GG 23- 06 Temporary Animal Shelter, ratification of emergency purchase of two 6- kennel animal shelters, and approval of emergency purchase of 18- kennel animal shelter and related budget amendment.
The foregoing resolution was passed and adopted this 10t'' day of October 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED S TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney DocuSign Envelope ID: CC48C773- 539F- 4C5F- 8560- 2ABOEA1lBE64 390 Towne Centre Dr
Purchase Order
c Lathrop, CA 95330 No. 2023- 00000167
o Date 9J23/ 2022
Resotution
Attachment B
The parties to this agreement
are:
Vendor No. 3574
DELIVER BY
C Horizon Structures LC t/ 390 Towne Centre Dr
SHIP VIA
5075 Lower Valiey Road Lathrop, CA 95330 FREIGHT TERMS
o
ATGLEN, PA 19310 pq E 1 of 3
O ORiGINATOR Yesenia Linnelf
1. Ob EAGti 10% in 5tock Qiscount( quc te 23Q) 4. 133. a000) ($ 4, 133. 00) ,
1. 0 EAGH 12 x 24 Cammercial6 Run Kennel ( quat 23(}} 58, 885. 00CtO $ 58,885. 0(l '
1. 00 EACN 1 x 32 Cosnmerciai Dag Kenne{ ( quote 231} 7, 850. C300t7 $ 79, 85d. 00 .
1. 00 EACN 10° Jo in Stock Qiscount( Qur te 231} 5, 899. ti0Q4j ( 5, 8 39. Ot1) The contractor agrees to furnish all labor, equipment and materials necessary ta perform the services 128, 703. 00 describe herein and agrees to camply with the terms and conditions identified below which are made a part hereof by this reference( C} utline exact detail what is to be done, where is to be done and include work specifications, if applicable.)
DocuSigned by:
tA. il t. bfc 9/ 23/ 2022
Z 2Z aFa=_ioes s7Fa...
CITY OF IATHROP `" ""' VENDOR ( Signature)
RECOMMENDED FOR AFPROVAL DATE APPROVED BY DATE
w y
ustin Zook 9/ 23/ 2022
t ra s
CITY OF LATFfROP VENDOR ( Print Name)
APPROVED BY DATE APPRdVED BY DATE
Special Instructions
12 x 24 Commercial 6 Run Kennel & 12 x 32 Commercial Dog Kennel. Price includes delivery and placement.
See attached Quotes# 230&# 231 dated September 16, 2022.
DocuSign Envelope ID: CC48C773- 539F- 4CSF- 8560- 2ABOEA11BEB4 rs
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Date Q c te #
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Sales Tax o. 00
O', $ 54,75. 40
ACtEPTANCE OF PROPt1 AL
The above price, specifitations, and conditians are
satis#actory and are ttereby accepted.
51GNA7URE DA"TE
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l.ib t3td $ i3,9S1.00
Sa les Tax o. 00
Total ,. 00
ACCEPTANCE OF PR PQSAL
Tt e above prices, spetifications, and eor ditius s are satisfactary and are hereby accepted.
51GNATURE DA'f