ITEM 4. 17
CITY MANAGER' S REPORT
NOVEMBER 14, 2022 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH
SIA FOR TRACT 4105 AND ENCROACHMENT PERMIT
NO. 2022- 16 FROM LATHROP LAND ACQUISITION,
LLC, LOCATED NEAR CLSP NEIGHBORHOOD iD AND
APPROVE BUDGET AMENDMENT FOR MAINTENANCE
RECOMMENDATION: Adopt Resolution Accepting Public Improvements Associated with Subdivision Improvement
Agreement for Tract 4105 and Encroachment Permit
No. 2022- 16 from Lathrop Land Acquisition, LLC,
located near CLSP Neighborhood 1D and Approving
Budget Amendment for Maintenance Contract to
David Silva dba Silva Landscape and St. Francis
Electric, LLC
SUMMARY:
Lathrop Land Acquisition, LLC ( Saybrook), the developer for the Central Lathrop Specific Plan ( CLSP), has completed the construction of certain public improvements associated with the Subdivision Improvement Agreement ( SIA) for Tract 4105 and Encroachment Permit No. 2022- 16 ( EP 22- 16). The approximate value of the improvements proposed to be accepted is $ 1, 106, 145. 48, as shown in the GASB 34 Reports, included in Attachment C". These improvements have been inspected by staff and have been deemed complete by the City Engineer. The developer has provided a one- year warranty bond based on 10% of the construction costs and a lien release for the improvements being accepted. Vicinity Maps are included in Attachment " B".
Staff recommends City Council accept the public improvements in accordance with City specifications to release Saybrook of any liabilities on the completed improvements and approve budget amendments associated with landscape and traffic signal maintenance.
BACKGROUND:
On October 5, 2006, the City approved a Vesting Tentative Map ( VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land.
On February 14, 2022, City Council approved Tract 4105, establishing 271 singlefamily lots. As required by the City' s subdivision ordinance, the approved Tract 4105 included a Subdivision Improvement Agreement ( SIA) to guarantee certain public improvements associated with the final map.
CITY MANAGER' S REPORT PAGE 2
NOVEMBER 14, 2022, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRACT 4105 AND EP NO. 2022- 16 FROM LATHROP LAND ACQUISITION, LLC, LOCATED NEAR CLSP NH 1D AND APPROVE BUDGET AMENDMENT FOR MAINTENANCE The City previously accepted the public improvements for Golden Valley Parkway, Stanford Crossing Drive and Barbara Terry Boulevard and the sound wall and landscaping improvements were constructed under EP 22- 16. Construction of certain improvements associated with the SIA and EP 22- 16 have been completed.
To guarantee the completion of the unfinished improvements for Tract 4105, Performance Bond No. PB01987300007 in the sum of $ 15, 526, 694 and Labor and Materials No. PB01987300007 in the sum of $7, 763, 347 will remain in place until all improvements listed in the SIA are complete and inspected by staff. The performance bond for EP 22- 16 ( PB01987300008) in the sum of $ 2, 645, 786. 76 and the Labor and Materials Bond ( PB01987300008) in the sum of $ 1, 322, 893. 38 will remain in place until all improvements listed on the encroachment permit are complete.
Saybrook has provided one- year warranty bonds based on 10% of the completed improvements construction cost and both developer lien releases and lien releases from each contractor. The warranty bond values and descriptions are detailed in Table 1 below. Staff recommends City Council accept the public improvements listed in the GASB 34 Reports.
Table 1
Contractor Scope of Work Bond Number Bond Value
Pacific Excavation Traffic Si nal CA4182975M 55, 919. 80 David Hall Masonr Sound Walls 1001086892 18, 042. 50
Odyssey Landscaping CAC719817 30, 878. 68
Environmental
REASON FOR RECOMMENDATION:
Staff has inspected the improvements listed in the GASB 34 Reports and confirmed that the improvements have been completed in accordance with City specifications and deemed complete by the City Engineer. Saybrook has submitted lien releases for the improvements being accepted. Staff has received the one- year warranty bond and as- built drawings for said improvements. Staff recommends Council accept the improvements.
FISCAL IMPACT:
The one- year warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
CITY MANAGER' S REPORT PAGE 3
NOVEMBER 14, 2022, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRACT 4105 AND EP NO. 2022- 16 FROM LATHROP LAND ACQUISITION, LLC, LOCATED NEAR CLSP NH iD AND APPROVE BUDGET AMENDMENT FOR MAINTENANCE The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs. The improvements listed in the GASB 34 Reports detail the $ 1, 106, 145. 48 expended, and the City' s maintenance costs will increase because of the additional improvements that have to be maintained. Since this is a new development area, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation costs, staff is asking for a budget amendment to cover the City' s Landscaper, David Silva dba Silva Landscape and Electrician, St. Francis Electric, LLC. StafF is requesting Council approve a budget amendment for FY 22/ 23 as follows:
Increase A propriation ( Streets Trees & Landscaping)
2680- 50- 55- 420- 27- 00 8, 100
Increase A propriation ( Signal Maintenance)
2680- 50- 55- 420- 31- 00 1, 008
ATTAC H M E NTS:
A. Resolution Accepting Public Improvements Associated with Subdivision Improvement Agreement for Tract 4105 and Encroachment Permit No. 2022- 16 from Lathrop Land Acquisition, LLC, located near CLSP Neighborhood 1D and Approving Budget Amendment for Maintenance Contract to David Silva dba Silva Landscape and St. Francis Electric, LLC B. Vicinity Maps
C. GASB 34 Reports - Tract 4105
CITY MANAGER' S REPORT PAGE 4
NOVEMBER 14, 2022, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRACT 4105 AND EP NO. 2022- 16 FROM LATHROP LAND ACQUISITION, LLC, LOCATED NEAR CLSP NH iD AND APPROVE BUDGET AMENDMENT FOR MAINTENANCE APPROVALS:
I l/-/ 2 Z
Bellal Nab zadah Date
Assistant Engineer
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Brad aylor Date
City Engineer
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Cari James Date
Finance Director
I I - 7- ZoZZ
Michael King Date
Assistant City Mana er
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Salvador Navarrete Date
City Attorney
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Step n J. Salvatore Date
City Manager
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING
PUBLIC IMPROVEMENTS ASSOCIATED WITH SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 4105 AND ENCROACHMENT PERMIT NO. 2022- 16
FROM LATHROP LAND ACQUISITION, LLC, LOCATED NEAR CLSP
NEIGHBORHOOD 1D AND APPROVING BUDGET AMENDMENT FOR
MAINTENANCE CONTRACT TO DAVID SILVA DBA SILVA LANDSCAPE AND ST.
FRANCIS ELECTRIC, LLC
WHEREAS, on October S, 2006, the City approved a Vesting Tentative Map VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land; and
WHEREAS, on February 14, 2022, City Council approved Tract 4105, establishing 271 single- family lots. As required by the City' s subdivision ordinance, the approved Tract 4105 included a Subdivision Improvement Agreement ( SIA) to guarantee certain public improvements associated with the final map; and WHEREAS, the City previously accepted the public improvements for Golden Valley Parkway, Stanford Crossing Drive and Barbara Terry Boulevard and therefore the sound wall and landscaping improvements were constructed under Encroachment Permit 2022- 16 ( EP 22- 16); and
WHEREAS, Lathrop Land Acquisition, LLC ( Saybrook) has completed certain improvements associated with the SIA for Tract 4105 and EP 22- 16; and WHEREAS, to guarantee the completion of the unfinished improvements for Tract 4105, Performance Bond No. PB01987300007 in the sum of $ 15, 526, 694 and Labor and Materials No. PB01987300007 in the sum of $ 7, 763, 347 will remain in place until all improvements listed in the SIA are complete and inspected by staff; and
WHEREAS, the performance bond for EP 22- 16 ( PB01987300008) in the sum of $ 2, 645, 786. 76 and the Labor and Materials Bond ( PB01987300008) in the sum of 1, 322, 893. 38 will remain in place until all improvements listed on the encroachment permit are complete; and
WHEREAS, Saybrook has provided one- year warranty bonds based on 10% of the completed improvements construction cost. Bond values and descriptions are detailed in Table 1 below; and
Table 1
Contractor Scope of Bond Number Warranty
Work Bond Value
Pacific Excavation Traffic Si nal CA4182975M 55, 919. 80 David Hall Masonr Sound Walls 1001086892 18, 042. 50
Odyssey Landscaping CAC719817 30, 878. 68
Environmental
WHEREAS, staff has inspected the improvements listed in the GASB 34 Reports and confirmed that the improvements have been completed in accordance with City specifications and deemed complete by the City Engineer; and WHEREAS, Saybrook has submitted lien releases for the improvements being accepted. Staff recommends Council accept the improvements; and WHEREAS, the City' s maintenance costs will increase because of the additional improvements that have to be maintained. The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs; and
WHEREAS, since this is a new development area, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation cost, staff is asking for a budget amendment to cover the City' s Landscaper, David Silva dba Silva Landscape and Electrician, St.
Francis Electric, LLC.; and
WHEREAS, Staff is requesting Council approve a budget amendment for FY 22/ 23 as follows:
Increase pro riation ( Streets Trees & Landscaping)
2680- 50- 55- 420- 27- 00 8, 100
Increase Appro riation ( Signal Maintenance)
2680- 50- 55- 420- 31- 00 1, 008
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby accept the public improvements from Saybrook, LLC associated with SIA for Tract 4105 and EP 22- 16 listed in the GASB 34 Reports included in Attachment C" to the City Manager' s Report; and
BE IT FURTHER RESOLVED, that City Council approves the related budget amendment to increase appropriations to CLSP CFD 2019- 02 budget for the fiscal year 2022- 23 as detailed above and maintenance contract amendments to David Silva dba Silva Landscape and St. Francis Electric, LLC.
The foregoing resolution was passed and adopted this 14th day of November 2022, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney CHMENT
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ATTACHMENT C
City of Lathrop
Project Acceptance
GASB 34 Report)
Submitted By: MacKay& Somps- Jeff Matson Date: 10/ 25/ 2022 Project: Tract 4105- Community Wall
Bound by River Islands Parkway, Golden Valley Parkway, Stanford Crossing Barabare Terry Drive
Address:
SOFT COSTS Unit Price Amount
I Bonding 4400 4400
Subtotal: 4, 400. 00
Item Descriotion Unit Qty Unit Price Amount
A Wall Construction
1 8' Tall Proto 2 Sound Wall lf 590 265.00 156, 350. 00 2 24" square pilasters EA 5 3935. 00 19, 675. 00
Subtotal: $ 176, 025. 00
Hard Cost Subtotal$ 176, 025. 00
Softcost Total $ 4, 400. 00
Total$ 180, 425. 00
City ot Lathrop
Project Acceptance
GA58 34 Report)
Submitted By: MacKay& Somps- Jeff Matson Date: 10/ 18/ 2022 Project: Trect 4105- Faber Drive Treffic Signal
Intersection of Faber Drive and Golden Valley Parkway
Address:
SOFT COSTS Unit Price Amount
I Signal Warrant Analysis 5500 5500
2 Traffic Signal Design 23250 23250
Subtotal: 28, 750. 00
Item Descriotion Unit gty Unit Price Amount
A MISCELLANEOUS
1 Traffic signal and future signal interconnect l5 1 528168. 00 $ 528, 168. 00 Subtotal: $ 528, 168. 00
B SIGNING& STRIPING
1 Asphalt striping LS 1 29, 137.00 $ 29, 137. 00
2 Asphalt pavement Striping green LF 200 0. 00
3 Asphalt pavement Detail 38 LF 120 0. 00
4 Asphalt pavement Detaii 22 LF 15 0. 00
S Roadway Signs EA 6 0. 00
Subtotal: $ 29, 137. 00
Hard Cost Subtotal $ 557, 305. 00
Softcost Total $ 28, 750. 00
Total$ 586, 0_55. 00
City of Lathrop
Project Acceptance
GASB 34 Report)
Submitted By: MacKay& Somps- Jeff Matson Date: 30/ 31/ 2022 Project: CLSP- Neighborhood 1D- HD- Golden Valley Parkway Public Landscaping Golden Valley Parkway from Northeast corner of Tract 4105 to the intersection of Golden Valley Parkway and Stanford Crossing.
Address:
SOFT COSTS Unit Price Amount
1 Landscape Design( Gates)- Design costs will be included with Tract 4105 acceptance 5 0.00
3 Bonding 30, 878. 68 30, 878. 68
Subtotai: 30, 878. 68
Item Descriotion Unit ty Unit Price Amount
A Landscape LS 1 90,927.50 90, 927. 50
1 24" Box Trees 36
2 5G Shrubs 23z
3 1G Shrubs 91
4 Mulch 233
5 Soil Preparation 144708
6 Headerboard qZQ
7 Sidewalk 610
Subtotal: $ 90,927. 50
8 Irrigation LS 1 126, 350.45 126,350.45
1 Mainiine 1656
2 Control Valves lZ
3 Quick Couplers 10
4 Bai Valves 6
5 Lateral Line Pipe 6200
6 Poly/ Drip pipe 11488. 5
7 Shrub Bubblers 367
8 Tree Bubblers Z
9 Fittings 1173
Subtotal: $ 126, 350. 45
F Miscellaneous
1 Root Barriers LF 240 12. 20 2, 928.00
2 Steel Edging LF 968 511. 30 10,938.40
3 3"- 8" Cobble SF 3783 6. 55 24,778. 65
4 Stabilized Decomposed Granite( over 4" base) SF 3148 9•75 30, 693. 00 5 Boulders EA 3 700. 00 2, 100. 00
5 2" x6" Concrete Mow Band LF 118 555. 60 6, 560. 80
5 90 day maintenance Month 3 945. 00 2, 835. 00
5 Instali 5' sidewlak& Concrete popouts at corner of GVP and Stanford SF 610 17.50 10, 675. 00 Subtotal: $ 91, 508. 85
Hard Cost Subtotal $ 308, 786. 80
Softcost Total$ 30, 878. 68
Total $ 339, 665. 48