ITE M 4. 8
CITY MANAGERS REPORT
NOVEMBER 14, 2022 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE FACILITY FEE WAIVER REQUESTS
FOR 2023 COMMUNITY PARTNER GROUPS
RECOMMENDATION: Adopt Four ( 4) Resolutions Approving Facility Fee Waiver requests from the Lathrop Lions
Club, Lathrop Community Volunteer Club, and
the Lathrop Sunrise Rotary Club, and Lathrop
Little League
SUMMARY: Review and approve resolutions for fee waivers for the use of City facilities in accordance with the City of Lathrop Fee Waiver Policy. The Parks, Recreation and Maintenance Services stafF have reviewed these requests and found the requested waivers to be of public benefit, de minimis in nature and not subsidized from other facility fees.
BACKGROUND: Annually, staff receive requests for fee waivers from local organizations for the use of City facilities in support their local activities. Each of these organizations are local 501( c) 3 non- profit organizations who are active in the Lathrop community. Facility fee waiver requests are attached to this report from each of each organization in the amounts listed below:
Lathrop Lions Club 9, 761. 54
Lathrop Community Volunteer Club $ 652. 38
Lathrop Sunrise Rotary Club 758. 52
Lathrop Little League 51, 481. 00
RECOMMENDATION: Staff recommends Council find the requested waivers would provide a public benefit to the community and that the amount of the request is de minimis in nature and not subsidized from other facility fees, and approve the fee waiver for the organizations listed above.
FISCAL IMPACT: The fees associated with the facility fee waiver request total 62, 653. 44.
CITY MANAGERS REPORT PAGE 2
NOVEMBER 14, 2022 CITY COUNCIL REGULAR MEETING
2023 REQUESTS FOR FEE WAIVER
ATTACH M ENTS:
A. Resolution to approve the Lathrop Lions Club Fee Waiver Request B. Lathrop Lions Club Request for Fee Waiver and Facility Usage Calculations
C. Resolution to approve the Lathrop Community Volunteer Club Fee Waiver Request
D. Lathrop Community Volunteer Club Request for Fee Waiver and Facility Usage Calculations
E. Resolution to approve Lathrop Sunrise Rotary Fee Waiver Request F. Lathrop Sunrise Rotary Request for Fee Waiver and Facility Usage Calculations
G. Resolution to approve the Lathrop Little League Fee Waiver H. Lathrop Little League Request for Fee Waiver and Facility Usage Calculations
CITY MANAGERS REPORT PAGE 3
NOVEMBER 14, 2022 CITY COUNCIL REGULAR MEETING
2023 REQUESTS FOR FEE WAIVER
APPROVALS:
LD • 3! . zZ
To d Se ian Date
Director of Parks, Recreation and Maintenance Services
li 2,0-.
Cari Jame Date
Finance ector
d ' 3/` u ?_1z.
Salvador Navarrete Date
City Attorney
l• q• 22
Ste J. Salvatore Date
City Manager
Attachment A
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A FACILITY FEE WAIVER REQUEST FROM THE LATHROP LIONS CLUB FOR USE OF CITY FACILITIES TOTALING $ 9, 761. 54
WHEREAS, the Lathrop Lions Club requested the use of City Facilities; and WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, WHEREAS, the Parks & Recreation Commission voted at their November 3, 2022 meeting to recommend City Council approval of the requested fee waiver; and
WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by the Lathrop Lions Club to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $9, 761. 54.
Attachment A
The foregoing resolution was passed and adopted this 14t'' day of November 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney i
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MAIMTENAHCE SERVICES
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FEE WAIVER POLICY CHECKLIST
1 Organization Name: ,}-, ,. C. / G iG'; ' i ,,Llt
Event Dates:
Parks and Recreation Commission Meeting Date: 3 2,
City Counci) Meeting Date: ` 2V
Any applicant requestin consideration of their waiver must provide the followin:
Submit Facility Rental Fee Waiver Request Form to the Parks & Recreation Department requesting specific location, date and time for each facility fee waiver.
XThe form must be signed by an authorized representative. v
Complete a Facility Reservation Permit application.
Submit a copy of the applicant' s 501( C)( 3) or ( C)( 6) non- profit organization documents ar any o her documents as may be required to show the applicant' s x organizational paperwork.
Submit a copy of the applicant' s mission statement.
Submit a copy of insurance naming the City of Lathrop as the Certificate Holder and an Endorsement stating " The City of Lathrop, its officers, officials, agents and z volunteers are to be covered as additionally insured." Submit a copy of the applicant' s financial statement showing revenues and expenses. I Submit a copy of a Community Partner Agreement with the City of Lathrop.
Submit a copy of your COVID- 19 mitigation plan to the Recreation Supervisor Parks and Recreation Cost Analysis ( Attached) - Prepared by P& R Staff ( Facility/ Staff Fees) Fee Waiver amount being requested: O• '
Approved By Parks and Recreation Commission: Yes/ No Date:
Approved by City Council: Yes/ No Date: Resolution No:
Letter sent to requestor advising status( Sent by Administration Staff):
8/ 9/ 2022
City of
Lathrop Parks 8 Recreatlon 390 Towne Cantre Drive— Lathrop, CA 95330 Phone ( 209) 941- 7360— Fax( 209) 941- 7219
www. ci. lathrop. ca. us
FACILITY RENTA! FEE WAIVER REQUE5T FORM
Organization Name: ,, _ a' y1VOP - 1C3'' 15 Vb
Contact fVame: l.,\ G ) SP Email:
Address:
Type of Organization: C 501( c) 3, S01{ c) 4, Governmental Agency, Other; please specify:
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Date( sy of event:
rd Ov1_1'1 Facility{ s) requested: ,. rio CEr' 1tY— CC
Name and Purpose af Event:
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Describe Frequency of vent: A p ' l
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I have read the Facility Rentai ee Waiver policy. I am applying for a fee waiver based on the understanding and be(ief that my organization qualifies based on criterion identified in the Facility Fee Waiver Policy.
Signat r Qate: //'
Printed Name: h 01 s Title: ' S '
Attachment C
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A FACILITY FEE WAIVER REQUEST FROM THE LATHROP
COMMUNITY VOLUNTEER CLUB FOR USE OF CITY FACILITIES TOTALING 652. 38
WHEREAS, the Lathrop Community Volunteer Club has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, WHEREAS, the Parks & Recreation Commission voted at their November 3, 2022 meeting to recommend City Council approval of the requested fee waiver; and
WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by the Lathrop Community Volunteer Club to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 652. 38.
Attachment C
The foregoing resolution was passed and adopted this 14th day of November 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney
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PARKS, RECREATIDN, 8 -
MAIMTENAMCE SERVICES
WE C. A. R. E.
FEE WAIVER POLICY CHECKLIST
Organization Name: L." 1: U, J
Event Dates: f
Parks and Recreation Commission Meeting Date: vV'
City Council Meeting Date: N V` ' I/
Any applicant requestin consideration of their waiver must provide the followin:
Submit Facility Rental Fee Waiver Request Form to the Parks & Recreation Department requesting specific location, date and time for each facility fee waiver.
The form must be signed by an authorized representative.
Complete a Facility Reservation Permit application.
Submit a copy of the applicant' s 501( C)( 3) or (C)( 6) non- profit organization documents or any other documents as may be required to show the applicant' s organizational paperwork.
Submit a copy of the applicant' s mission statement.
Submit a copy of insurance naming the City of Lathrop as the Certificate Holder and an Endorsement stating " The City of Lathrop, its officers, officials, agents and volunteers are to be covered as additionally insured."
Submit a copy of the applicant' s financial statement showing revenues and expenses.
Submit a copy of a Community Partner Agreement with the City of Lathrop.
Submit a copy of your COVID- 19 mitigation plan to the Recreation Supervisor Parks and Recreation Cost Analysis ( Attached)- Prepared by P& R Staff ( Facility/ Staff Fees) Fee Waiver amount being requested: ^ Q 2 30
Approved By Parks and Recreation Commission: Yes/ No Date:
Approved by City Council: Yes/ No Date: Resolution No:
Letter sent to requestor advising status ( Sent by Administration Staffj:
8/ 9/ 2022
City of
T_ _..______.-
tathrop Parks& Recreatlon 390 Towne Centre Drive— Lathrop, CA 95330 Phane( 209) 941- i36— Fax( 209) 941- 7219
www. ci. lathrop. ca. us
FACItITY RENTAL FEE WAIVER REQUE5T FORM
C3rganization Name: 1N CV
Contact
Address:
Type of Organization: 501( c 3, 501( c) 4, Gavernmental Agency, Other; please specify:
ate{ s) af event: ° 1 3 La'a Facility s) reques# ed: V VPXG- '-- Name and Purpase of Event:
nd. rS UYI
ry SC'
f] escribe Frequency of Event: Y l/./
I have read the Facility Rental Fee Waive policy. I am applying for a fee waiver based on the understanding and bellef that my organization qualifies based on criterion identified in the Facility Fee Waiver Policy.
Signatu e: /(/, Date• T
Printed Name: C 1' '"` `"" Title: VhQ 1pJ
Attachment E
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A FACILITY FEE WAIVER REQUEST FROM THE LATHROP SUNRISE ROTARY CLUB FOR USE OF CITY FACILITIES TOTALING $ 758. 52 WHEREAS, the Lathrop Sunrise Rotary Club has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, WHEREAS, the Parks & Recreation Commission voted at their November 3, 2022 meeting to recommend City Council approval of the requested fee waiver; and
WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by the Lathrop Sunrise Rotary Club to the City of Lathrop.
The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $ 758. 52.
Attachment E
The foregoing resolution was passed and adopted this 14t'' day of November 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney c
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PABKS, HECREATIDN, S ----
MAIMTENANCE SERV CES
WE C. A. R. E.
FEE WAIVER POLICY CHECKLIST
Organization Name:
Event Dates:
Parks and Recreation Commission Meeting Date: I 1 -
City Council Meeting Date: IV V I' f ,
Any applicant requesting consideration of their waiver must provide the following:
Submit Facility Rental Fee Waiver Request Form to the Parks & Recreation Departrr ent requesting specific location, date and time for e ch facility fee waiver. l j The fon 7iust be si ned by an authorized representative.
I'
Ccmplete a acility Reservation Permit application. i
Submit a copy of the applicant' s 501( C)( 3 or ( C)( 6} non- profit or anszation Lj ', r ocuments or any other docume its as rnay E s eqi ired to ho^ v the ppiic, n; s t.!'` ' , 1 i organizationa! paperwork.
r` , Submit a copy of the applicant' s mission statement. 1 `
S abn it a copy of insuranc naming the City of Lathrop as the Certificate Holcler a3 t 1 ty a:; Endoi sement stat+ng " The Clty of Lathrop, its afficers, off tials, ager ts nu vc lunteers are to be tovered as additionally insured." o
ubmst a copy of the applicant' c fina. cial st tement si owii g revenues and exp nse_;. j ubm; t a copy of a Co» i7 unity Partner Agreen er t with the City of Lathrop.
Submit a copy of yrour COVID- 19 mitigation plan to the Recreation Supervisasr Parks and Recreation Cost Analysis ( Attached) - Prepared by P& R Staff ( Facility/ Staff Fees) F e Vaiver amo nt being requested: Jv'
i
Approved By Parks and Recreation Commission: Yes/ No Date:
Approved by City Council: Yes/ No Date: Resolution No: I i
Letter sent to requestor advising status ( Sent by Administratian Staff):
9/ 151? OZ2
City of =
1 1 I -
s ____ __._.-- _ — ___ x__.._..._.
Lathrop Parks& Recreation 390 Towne Centre Drive— Lathrap, CA 95330 Phone{ 209} 941- 7360— Fax( 209) 941- 7219
www. ci. fathrop_ca. us
FACILITY RENTAL FEE WAIVER REQUEST FORM
f 1
Organization Name: '` r J A'
Contact Name: ' ` r"' Email:
Address;
Type nf rganization: 501 c 3, 501( cj 4, Governmental Agency, Other; please specify:
Date( sj of event: rI Zi1 / Z- Facility( s) requested:_ J 1 n ,. i
fVame and Purpose of Event:
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Describe Frequency of Event:___ ` 6'
I have reacf the Facility Rental Fee Waiver policy. I am applying for a fee waiver based on the understanding and belief that my organization qualifies based on criterion identified in the Facility Fee Waiver Policy.
Signature• Date: 2/ ZL
Prin# ed Name:`/, 4 r ` y-- ^ Title: -' ' '
Attachment G
RESOLUTION NO. 22 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP
APPROVING A FACILITY FEE WAIVER REQUEST FROM THE LATHROP LITTLE LEAGUE FOR USE OF CITY FACILITIES TOTALING $ 51, 481. 00 WHEREAS, the Lathrop Little League has requested the use of City Facilities; and
WHEREAS, promoting community values through cost reduction to promote public benefit activities of a service club and the requests from local non- profit organizations whose efforts continue to give back to the residents of Lathrop; and WHEREAS, WHEREAS, the Parks & Recreation Commission voted at their November 3, 2022 meeting to recommend City Council approval of the requested fee waiver; and
WHEREAS, the City Council finds that this request provides a public benefit to the community, that the amount of the request is de minimis in nature and not subsidized from other facility fees.
NOW, THEREFORE, BE IT RESOLVED that the Council finds direct public benefit will be provided by the Lathrop Little League to the City of Lathrop. The City Council of the City of Lathrop does hereby authorize waiving facility fees for the use of City Facilities in the amount of $51, 481. 00.
Attachment G
The foregoing resolution was passed and adopted this 14t'' day of November 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 00000000000 2
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PARKS, RECREAiION, S
MpiMTENANCE SERYICES
WE C. A. R. E.
FEE WAIVER POLICY CHECKLIST
Organization Name: La-I- h rop l._.I T" Er' L ctque
Event Dates: eb• 2a2 2 V ur1e. Zv2-
Parks and Recreation Commission Meeting Date: N Vv .
City Council Meeting Date: Ivv- I" I "
Anv applicant requestin consideration of their waiver must provide the followin• Submit Facility Rental Fee Waiver Request Form to the Parks & Recreation Department requesting specific location, date and time for each facility fee waiver.
The form must be signed by an authorized representative.
Complete a Facility Reservation Permit application.
Submit a copy of the applicant' s 501( C)( 3) or (C)( 6) non- profit organization documents or any other documents as may be required to show the applicant' s organizational paperwork.
Submit a copy of the applicant' s mission statement.
Submit a copy of insurance naming the City of Lathrop as the Certificate Holder and an Endorsement stating " The City of Lathrop, its officers, officials, agents and volunteers are to be covered as additionally insured."
Submit a copy of the applicant' s financial statement showing revenues and expenses.
Submit, a copy of a Community Partner Agreement with the City of Lathrop.
Submit a copy of your COVID- 19 mitigation plan to the Recreation Supervisor Parks and Recreation Cost Analysis ( Attached)- Prepared by P& R Staff ( Facility/ Staff Fees) Fee Waiver amount being requested:
Approved By Parks and Recreation Commission: Yes/ No Date:
Approved by City Council: Yes/ No Date: Resolution No:
Letter sent to requestor advising status( Sent by Administration Staff):
10/ 18/ 2022
i' t-.
ty of = ifir- .
Lafhrop Parks& Recreation 39 Towne Cenfre Driv— Lathrop, CA 95330 Phone( 209) 941- 7360-- Fax( 209} 941- 7219
tivu: w. ci. lathrop. ca. u s
FACILITY RENTAL FEE WAIVER REQUEST FORM
Organization Name:
Contact Name: Email:
Address:
Type af Organizatian: 501{ c) 3, SO1( c) 4, Governmental Agency, Other; please specify:
Date( s) of event: ,, (—. E? 1 acility( s) requested:'.-- ti,,! ( lC^, " fi q j Name and Purpose of Event: q V r
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1 have read the Facility Rental Fee Waiver policy. f am applying fnr a fee waiver based on the understanding and belief that my rganization qualifies based on criterion identified in the Faciiity Fee Waiver Policy.
Signature: Date: ! b $ I 2
Printed Name: `.. t 1 TitEe: r- A'Sll rE l'-