ITEM 4. 7
CITY MANAGER' S REPORT
DECEMBER 12, 2022 CITY COUNCIL REGULAR MEETING
ITEM: PROPOSED FISCAL YEAR 2023/ 24 AND FISCAL
YEAR 2024/ 25 BIENNIAL BUDGET CALENDAR
RECOMMENDATION: City Council to Consider and Approve the Proposed Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25
Biennial Budget Calendar
CEQA STATUS: Exempt According to California Environmental Quality Act Article § 15061( b)( 3), by the Common
Sense Exemption"
SUMMARY:
The City of Lathrop Biennial Budget outlines the City' s spending plan and priorities for the coming fiscal years which run from July 1st to June 30th. There are several key dates leading to the budget adoption that require input from the City Council and City Commissions. Coordination is needed to make sure processes move forward as planned, prevent confusion and misinformation, and ensure appropriate stakeholders are involved. With that in mind, Staff proposes the following key dates:
April 2023, Parks and Recreation Commission reviews Parks Budgets April 2023, Planning Commission reviews CIP' s for conformity with General Plan
May 2023, Council sets a Public hearing for Maintenance Districts May 2023, Council reviews and prioritizes Capital Improvement Projects CIP' s)
June 5 through 7, 2023, Council holds budget meetings to review and adopt Proposed Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25 Biennial Budget June 2023, Council holds a public hearing on the Maintenance Districts Staff request that City Council consider approval of the Biennial Budget Calendar Attachment A) outlining key dates to guide the development of the City' s Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25 Budget.
BACKGROUND:
Every other year, the City Council is required to adopt a biennial budget and accompanying documents before the ] uly 1 start of the new fiscal year. The City of Lathrop Biennial Budget outlines the City' s spending plan and priorities for the coming fiscal years which run from July lst to June 30th. The City' s budget is developed in conjunction with the Council, Stakeholders, City Manager, and all City departments.
The budget is then reviewed and approved by City Council. The result is a budget that reflects the community' s highest priorities.
CITY MANAGER' S REPORT Page 2
DECEMBER 12, 2022 CITY COUNCIL REGULAR MEETING
PROPOSED FISCAL YEAR 2023/ 24 AND FISCAL YEAR 2024/ 25 BIENNIAL
BUDGET CALENDAR
Preparation of the budget is coordinated by the Finance Department in collaboration with each City department. The budget process spans about six months, beginning in January to ensure a budget is in place by July 15t. As recommended by the National Advisory Council on State and Local Budgeting ( NACSLB), the City develops a budget calendar with key dates, budget tasks, and events to prevent misinformation and to ensure stakeholder participation.
The proposed Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25 Biennial Budget Calendar is provided in Attachment A. Some of the major budget activities are summarized on the timetable below.
BUDGET ACTIVITY 7AN FEB MAR APR MAY ] UN
Finance rovides uidelines and trainin
Finance prepares target budget info and
ersonnel costs to de artments
Department' s prepare and submit revenue
ro ections
Department' s prepare and submit expenses
Includin Measure C ex enses
Citizen in ut at ublic meetin s
Cit Mana er reviews De artment re uests
City Manager & Departments present proposed
biennial budget to Council at public meeting
Cit Council ado ts Biennial Bud et
REASON FOR RECOMMENDATION:
Staff recommends approval of the attached Biennial Budget Calendar to ensure all departments and stakeholders are embracing key budget tasks, events, and decisions. This allows everyone to have an opportunity to plan and participate in the budget development process. Additionally, a calendar will facilitate the preparation and approval of a budget before the start of the new fiscal year beginning July 1, 2023.
ATTACH M ENTS:
A. Proposed Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25 Biennial Budget Calendar
CITY MANAGER' S REPORT Page 3
DECEMBER 12, 2022 CITY COUNCIL REGULAR MEETING
PROPOSED FISCAL YEAR 2023/ 24 AND FISCAL YEAR 2024/ 25 BIENNIAL
BUDGET CALENDAR
APPROVALS:
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Sandra Frias Date
Sr. Management Analyst
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Thomas Hedegar Date
Deputy Finance Director
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Cari Jame" Date
Director Finance
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Salvador Navarrete Date
City Attorney
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Ste n J. Salvatore Date
City Manager
City of Lathrop
Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25
Biennial Budget Calendar
lanuary 2023 February 2023 March 2023 April 2023
S M T W TH F S S M T W TH F S S M T W TH F 5 S M T W TH F S 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 1
8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 29 30 31 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 30 City Council Meeting
Holiday
Date Action
Dec 2022 Finance Office is responsible for providing departments with information necessary to prepare their budget request.
Jan 2023 Measure C Community Oversight Committee Meeting.
Mar 2023 Finance presents Mid- Year Budget Amendments for FY 2022/ 23 for City Council consideration.
Mar 2023 Departments prepare and submit maintenance district budgets.
Apr 2023 Parks and Recreation Commission review Recreation' s budget requests.
Apr 2023 Finance reviews departments budget requests and prepares a Draft Preliminary Biennial Budget for the City Manager' s review.( Including Measure C Expenses) Apr 2023 City Manager meets with departments and reviews budget request.
Apr 2023 Planning Commission reviews proposed Capital Improvement Projects for conformity to the General Plan.
Apr 2023 Notice of Public Hearing( June 12, 2023) sent to all property owners within district I boundaries.
Apr 2023 City Clerk publishes the Notice of Public Hearing for Capital Improvement Projects.
City of Lathrop
Fiscal Year 2023/ 2024 and Fiscal Year 2024/ 25
Biennial Budget Calendar
April 2023 May 2023 June 2023 July 2023
5 M T W TH F S 5 M T W TH F S 5 M T W TH F S 5 M T W TH F S 1 1 2 3 4 5 6 1 2 3 1
2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 30 30 31
City Council Meeting
Holiday
Date Responsible Party Action
May 2023 City Clerk publishes the 1st Notice of Public Hearing for District Budgets.
May 2023 City Council receives preliminary engineer reports for maintenance districts, adopts resolution of intent to levy, and sets the date of the Public Hearing( June 12, 2023) May 2023 City Council reviews and prioritizes proposed Capital Improvement Projects.
May 2023 Finance prepared and prints the Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25 Preliminary Biennial Budget.
June 5, 2023 Budget Meetings: City Council reviews and Adopts Final Biennial Budget for FY2023/ 24 and thru FY 2024/ 25.
June 7, 2023
Jun 2023 City Clerk publishes the 2nd Notice of Public Hearing for District Budgets.
Jun 2023 City Council holds a Public Hearing- Ordering the Levy and Collection of Assessments.
Jun 2023 Fiscal Year 2023/ 24 and Fiscal Year 2024/ 25 Preliminary Biennal Budget delivered to City Council and made available to the public.
Aug 2023 Finance prepares and prints Adopted Biennial Budget.
Sep 2023 Fiscal Year 2022/ 23 Year- End Report with potential amendments to Biennial Budget Year- 1 Mar 2024 Fiscal Year 2023/ 24 Mid- Year Report with potential amendments to Biennial Budget Year- 2