Lathrop City Council
January 9, 2023

GUMMERCIAL GE1 iERAI UABILITY
CG 20 01 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ iT CARE' ULLY.

PRIMARY AND NONCONTRIBUTOI Y -
OTHER INSURANCE Ct NDITION
Th s wndorsement motlifies insura oe providpd un ler the f low ng COt tfNIERCIAL GENERAL L{AF3I ITY COVERAGE r' ART
F' RODUCTS CONf' ET D Oi' ERATIONS LIABILITY COVERAGE F' ART The fo: lowing is added tci tFe Other Ins rance 2) Ypu hAve agr eed ir w•iting in a coniraN or Conddion anC supersedes any provis on to the agraement thr t th s insurance WO IIA bo rnnirary; primary ard wnu{ri n i eAk cnnir hution
PNmary And Noncontributory Ir+surance tr m any other msurance avai! able to the add tional insured.
l'his msurance is primary to and wili nol seek
r.nMnbut on irnm Any other insurance evailabie
to an additional insured under yOur { wl cy
prqvided tho3fi
The atldit onal nsured is a Nametl Insured
under Siich other inSurance; and
CG 20 bi 04 13 Co; ynglit, 5Ufc1liC SQrylCf'. fi Gt1. ce. tnc 2U? Page of 1 193
T+d. IC t : uhr,EER• GLB1Q01514 COMMERCtAI. GENERAL UABILITV CG 24 6A 05 09
WAIVER QF TRANSFER ( 7F RIGHTS UF RECOVERY

AGAINST THERS T J US
T his er 1 r;SRment rr ci fiHs msuran[ R previded unt P ti P f 11 w, n COWIMERCiAL GENERAL LIABlLITY COVERAG PART
F FtCDUCTSiCOMPLETED C7f'ERATIOiJS LIA81LiTY COVERAGE PAF2T SCFtEqULE
Narr e Of Person Or Organfzatiort:
llny nd all P_ scr.s c orgtir_izatic i. s whesP required by w= it_ten r.r r= t._ act wit. t. he ir.._ er3, and exec;. t. Pc3 prior t: i. he occlr F,J:<: P_ o Iass to pxc,viriP s ch pPrs, ns c_ crgariiz[ ici: s a>it.h r.overagP aficrded by t hi s Pncic,rs emen .
lntormat on requ rAc7 to complete this Scheduie, if not shown atx ve, wrl! be sh wn in the Declarat, ors.

The fol owing is added to Paragraph 8. Transfer Of
Rights Of Recovery Ayalnst Others To Ua of
Section IV- Conditlons
We wa.ve any r ght f recovary we may ave against
the perSon or organ¢ afon shcwn in the SChedule
abovA becsuse of payments we make f r m ury or
damaye arising c ut ot your ongo ng c: pt3tations or
yaur work" dcrre under a contraet with ihat pe•gon or
organization and included in the" pr ducts- oompfeted
c erations hazard". This walver applies on y to t* o
ersnn c, r orgAnization shown in thP Schedule ahove.

CG 20 04 05 09 C? y g: tnr: il Pli G@ S9MGP.c Qf} 14P, Irc 2C fIA Page 1 of 1 194
1' i; i« i) AAl' 3? 46R5
COMMERClAL AUTO
8A 99 04 06 1 S
THtS ENDQRSEMENT CHANGES THE POLICY. PLEASE REAO IT CAREFULLY.

ADDITIDNAL INSURED INHEN REQUIRED BY CONTRACT
This endoraement modifies insurance provided under the following.

BUSINESS AUTO COVERAGE FORM
Witte respect to coverage provided by this endorsement, the provisions ot the Coverage Form apply unless mod ed by the endorsement.

Th9a provision does not apply in regard to any ownership, mainiet ance or use of the additional insu ed' s' autos.' Addltional( nsured When Requlred by Contract a) The limits at insurance specified in 1) Paragraph A. 1. - WHO IS AN INSURED - the written contract or written ot Sectfon II - Liability Coverage is 9 ent; or
amended to add: b) The Limits oi insurence shown in
d. When you heva agreed, in a written
the Declarations.
contrect or written agreernent, that a Such amount shall be a part of and noi person or organizatian be added as an in addition to Linnits of Insurance shown additional insured on your busittess auto in the Declarations and described in this polity, such person or organization ea an Section.
insured'. but only to the extent such
persor or organi ation is liable for 3 Additional Insureds Other Insurance bodily injury' w ' praperty damage' If we cover a claim ar ' suiY under this ceused by ti e conduct of an ` insured" Caverage Part tha! may also be covered under paragraphs a. or b, of Who Is An by other insurance avaitable to an Insured with regard to the owne ship, additional insured, such add'rtianal maintenance or use of a covered' auto.' inaure must submit such claim or' suiY The irtsurance atforded to any such to the other insurer for detense and additional insured app6es only if the indemnity.
bodily injury' or " property damage" However, this provision does not apply to the extent ihat you have agreed in a
1) Dunng the policy period, and written contraci or written agreement that the insurance is primary and non2) Subsequent to! he execution ai such contrib tory with the ddfional insured's written contract, and awn insurance.
3) Prior to the expiration of the period 4) Duties i The Event Of Accident Claim, af time that the written coMract Suit o Loss
reQuires such insurdnce be provided
It another person w organization is ta tfie additional insured. 2) How L{mtts Apply
added as an additional insured on your
poliCy, the additional insured shall be
It you have agreed in a written con2ract required to comply with the provisions in or written agreement that another
A. Lass Conditions 2.- DuNas In The
person or organization be added as an
Event Of Accident, Claim, Suit Or
additional insured on your paicy, the
ass - of SECTION IV - BUSINESS
most we wifl pay on behatf of such
AUTO CON0ITIONS, in the same
add ional insuted is the lesser ot manne as the Named Insured BA 88 0 06 18 Incl: des copynghle4 matenal ot Msunna 3ervices Offce, I c, with its perrn; ss; on page 1 pf 1 195
COMMERCtAL AUTO
BA 99 02 09 08

BLANKET WAIVER OF SUBROGATION
This endorsement modifiss insurance p ovided under the following:

BUSINESS AUTO COVERAGE FORM
With respect to coverage provided by this endorsement. the provisions of the Caverage Form apply u less modfied by the endorsemeni.

S CTION IV- BUSINESS AUTO CONOtTiON5, A. Loss Conditiohs, 5. Transfer Of Rights Of Recovery Against Others To Us is amended by adding the foilowing:

We wa3ve any right of recovery we may have against any person or organizatian with whom you have a written contract that requires such waiver because of payments we make for damages under this Coverage Form.
8A 99 02 09 08 I dudes cnpy ighted+ ateria' Ot nsli anr,e S6rviCe5 01( ice. InC. wi?h fi5 p2fmiSs ort Page 1 of t 196
END4RSEMENT AGREEMENT BR JKER COPY
wA1vER OF SUSROGATION REP A2
BLPiNRET SAS1S 9230448- 22
r

RENEWAL
NF
MOME OFFICE 9- 51- 40- 2$
SAN FRANCISCO EFFECTIVE Ml Y 1, 2022 T 12. 01 . t9. PAGE 1 OF 1 ALL EFFECTIYE DATES ARE AND EXP I R I NG MaiY 1, 20 2 3 AT 2 2. O 1 a. M.

AT 12. 01 AM PACIRC
STANDARD T1ME OR THE
TIME INiDICATED AT
PACIFIC STANDARp TIME

DAVE SILVA
PO BOB 607
PATTERSON, CA 95363
WE HAVE THE R IGHT TO RECOYER OUR PAYHEN7' S FROI1 I NYONE LIABLE FOR hN 7NJURY COVERED SY THIS POLIC7. WE MIILL
NOT ENFORCE OUR R1GHT AGAINST TRE PERSON OR
ORGANIIATION Nti1iED IN THE SCHEDULE.
7HIS AGREEMENT RPPLFES ONLY 1' 0 ' fHE EXTENT THAT YflU PERFORI! WdRK UNDER A IRITTEN CONTRACT THAT REQD3RES YOU TO OBTAIN THIS AGREEnENT FROH US.

THE ADDITIONAL PREHIUti FOR THIS ENDORSEHENT SHALL BE

2. 00x OF THE T07AL POLICY PRET IUli.

SGHEDULE
PER50N OR ORGANIZA7ION JOB DESCRIPTION
ANY PERSON OR ORGANtZA7I0N BLANKET IAIVER OP
FOR WHOIi THE NAtSED INSURED SUBROG9TlON
HAS AGREED 87 NRITTEN
CONTR! CT 70 FURNISH THIS
WAIVER
NOT ING IN THIS ENDORSEMENT COt RA1NED SHALL BE HEID TO VAiiY, ALTER. WAIVF OR EXT£ ND ANY OF THE TFAMS. CONDITIONS, AGREEMENTS. OR llMITATIUNS OF ThtS POLICY OTNER TNAA1 AS STATEO. NOThiNG ELSEWFiERE ItJ THIS POItCY SHAII BE N LD TO VARY. ALTER, WAIVE OR tNNtT THE TERMS. CONDlTIONS. AGREEMEIYTS OR LiMITATIQNS OF THtS ENDORSEMEM.

COUMERSIGNEQ AfdD ISSUED Af SAN FRANCtSCO j( 3, 2 Q Z 2 fs-• ti- (/
i i
2572
4 C e. k, y. r. e..,
Au7-' CQ' 2EC fiEPfiESE! T 1+ E CFES' vENT AND = C1
SCIF FGkM iCi tpF. 7• it'< 197 GLD D i'

ATTACHMENT H
CHANGE ORDER NO. 29
Monthly Fee— Yosemite Ave at D' Arcy including Basin at the end of D' Arcy City of Lathrop
CONTRACT CHANGE ORDER NO. 29
MONTHLY FEE— YOSEMITE AVE AT D' ARCY INCLUDING BASIN AT THE END OF D' ARCY Contractor: David Silva DBA Silva Landscape
Address: PO Box 607
Patterson, CA 95363
Change Order Date lanuary 2023
Contract Execution Date: September 1, 2017
Notice to Proceed Date: August 29, 2017
This contract change order augments or changes the following:
1) ADDITIONS TO CONTRACT
Pursuant to the provisions of the Contract Specifications and proposal attached as Exhibit A, you are hereby directed to make the herein described changes to the plans and specifications, and scope of work contracted for within the terms of the agreement between the City of Lathrop and David Silva DBA Silva landscape dated September 1, 2017.

I. CHANGES IN THE SPECIFICATIONS
A. None
II. ADDITION( S) TO CONTRACT
Monthly Fee— Yosemite Ave at D' Arcy including Basin at the end of D' Arcy 450. 00/ mo.

MONTHLY FEE COST FROM CHANGE ORDER NO. 29( MONTHLY FEE) 450. 00/ mo.

ORIGINAL CONTRACT AMOUNT( MONTHLY FEE) 57, 214. 00
TOTAL ADDITIONAL COST FROM CHANGE ORDER N0. 1( MONTHLY FEE) 13, 900. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 5( MONTHLY FEE) 985. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 8( MONTHLY FEE) 1, 850. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 11( MONTHLY FEE) 425. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 14( MONTHLY FEE) 3, 500. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 15( MONTHLY FEE) 8, 500. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 23( MONTHLY FEE) 465. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 25( MONTHLY FEE) 250. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 26( MONTHLY FEE) 825. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 27( MONTHLY FEE) 625. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 28( MONTHLY FEE) 675. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 29( MONTHLY FEE) 450. 00 .

TOTAL REVISED MONTHLY CONTRACT AMOUNT 89, 664. 00
TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 2( ONE TIME FEE) 14, 989. 00 TOTAL ADDITIONAL COST FROM CHAN6E ORDER NO. 3( ONE TIME FEE) 22,800. 00 198
CHANGE ORDER NO. 29
Monthly Fee— Yosemite Ave at D' Arcy including Basin at the end of D' Arcy City of Lathrop
TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 4( ONE TIME FEE) 3, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 6( ONE TIME FEE) 11, 400. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 7( ONE TIME FEE) 1, 780. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 9( ONE TIME FEE) 2, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 10( ONE TIME FEE) 950. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 12( ONE TIME FEE) 3, 800. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 13( ONE TIME FEE) 925. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 16( ONE TIME FEE) 1, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 17( ONE TIME FEE) 2,400.00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 18( ONE TIME FEE) 1, 650. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 19( ONE TIME FEE) 2,400.00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 20( ONE TIME FEE) 2, 200. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 21( ONE TIME FEE) 1, 300. 00 TOTAL ADDITIONAL COST FROM CHANGE ORDER NO. 22( ONE TIME FEE) 1, 200.00 TOTAL ADDITIONAL COST FROM CHANFE ORDER NO. 24( ONE TIME FEE) 4, 500. 00 TOTAL REVISED ONE- TIME ADDITIONS TO CONTRACT AMOUNT 78, 900. 00

END OF CHANGESJ

DESCRIPTION OF WORK
See additions to contract. The contractor provided all labor, material, equipment and performed all incidental tasks as necessary to complete the change order.

TIME OF COMPLETION
The work is to begin as soon as notice to Proceed is received. To run throughout the duration of the contract.

RELEASE AND WAIVER
Acceptance of this Contract Change Order constitutes a full and final resolution of all pending disputes between City and Contractor regarding scope of work and payment for work. Contractor accepts this Contract Change Order as full payment for all work performed to date and hereafter to be performed, up to and including Contract Change Order No. 29. Contractor releases and discharges City from any and all claims, demands, damages, actions and causes of actions and causes of action for injuries, damages or losses, whether known or unknown, foreseen or unforeseen, arising directly from Contractor' s work on this contract. Contractor expressly waives the provisions of California Civil Code, Section 1542, which reads as follows:

A general release does not extend to claims which the Creditor does not know or suspect to exist in his favor at time of executing the release, which if known by him must have materially affected his settlement with the debtor.

END OF SECTION)
199
CHANGE ORDER NO. 29
Monthly Fee— Yosemite Ave at D' Arcy including Basin at the end of D' Arcy City of Lathrop
Recommended
By:

Todd Sebastian Date
Director of Parks, Recreation, and
Maintenance Services
City of Lathrop
Approved As
To Form:

Salvador Navarrete Date
City Attorney
City of Lathrop
Approved By:

Stephen 1. Salvatore Date
City Manager
City of Lathrop
Accepted By
Contractor:

David Silva DBA Silva Landscape Date
Print Name and Title
200
Exhibit A
s a
Po Box 607
Patterson, CA 95363 US
925) 413- 3192
david. si 1 val andsc ape @gmai l. com
S 1 LVA

LANDSCAPE
l
Estimate
ADDRESS ESTIlVIATE# 2021
City of Lathrop
DATE 11/ 03/ 2022
390 Towne Centre Drive
Lathrop, CA 95330

SERVICES AMOUNT
Street Landscaping on Yosemite at D' Arcy including basin at the end of D' Arcy 450. 00 Monthly Maintenance
Approved by TOTAL 45.

Accepted By Accepted Date
201
City of
Office of the City Manager 390 Towne Centre Dr. - Lathrop, CA 95330 Phone ( 209) 941- 7220- fax ( 209) 941- 7248
www. ci.lathro. ca. us

NOTICE TO PROCEED
January 2023
David Silva
dba Silva Landscape
PO Box 607
Patterson, CA 95363
Dear Mr. Silva:

Enclosed please find your original executed Contract Change Order No. 29 for monthly maintenance of Yosemite Ave at D' Arcy including the Basin at the end of D' Arcy.

This is your Notice to Proceed to the attached Change Order No. 29.

Should you have any questions regarding this project, please contact Todd Sebastian at 209) 941- 7384, the staff inember directly involved with this project.

Sincerely,
Stephen J. Salvatore
City Manager
Copy: Teresa Vargas, City Clerk
Project File
202
1' i+!i ) AAl';? 46H5
COMMERClAL AUTO
BA 89 04 06 18
TN{S ENDORSEMEAlT CHANGES THE POUCY. PLEASE REAO IT GAREFUILY.

ADDITI4NAL tNSURED WHEN REQUIRED BY CONTRACT
This endoraernent modif+es insurance provided under the folbwing.

BUSINESS AUTO COVERAGE FORM
With respect to coverage ptovided by this endorsement, the provisions of the Coverage Form apply uniess mod ed by the endorsement.

Thia provision daes not apply in regard! o any ownersMip, maintenance or use of the additional insured' s' autas.' Addtdonsi Insured When Required by Contnct a The limits o# insurance specified in 1) Patagraph A. 1. - WHO IS AN INSURED -
the written contract or written
ot Sectfon ! I - Lisbiliry Coverage is
a9reemeM; or
amended to add: b) The Limita of Insurence shown in
d. When you h va agreed, in a written
the Declereiiona.
oontract or written agreerr ent, that a Such amount shell be a part of and noi person or organizatian be added aa an in addRion to Linnits oi Insurance shown addiGanal insured an your business auto in the Dectarations and described in lhis policy, such persar or orgentzation fa an Section.
insured'. but only 10 the e dent such
person or organ zation ia liabfe for 3) Additlonal Insureds Othe Insurance bodily injury' or ' property damage' If we cover a daim ar ' suit' under this ceused by the conduct of an ` insured" Coverage Part that may aiso be covered w der paragr hs a. ot b. of Who Is An by other insurance avaitable to an Insured with regard to the ownership, additional insured, such add ional maintenance or use of a covered' auto.' inaured must submit such claim or` auit' Ti e insuranve aiforded to any such
to the other insurer for deiense and
additiona! Insured app6ca only if the m ity.
bodity injury' or " property damage" However, this provisPon does not spply occurs: to the extent that you have agreed in a
1) During the poficy period, and
n nUacl or written agreement
that the insurance is primary and nonZ) Subsequent! o fhe execution oi such contribiltary wilh the additionsl insured' s wretten cantract, and own insurance.
3) Prior to the expiration of the period 4) uties i 7he Event Of Accident, Claim, of time that t e written contracf Suit or Loss
reQuires such insurance be provided another person or organization is ta tfie additional insured. added as an edditional insured on your
2} How Limtts Apply poliCy, the additiot t insured ahall be If you have reed in a written contract required ta comply with the provisions in or written agteement that another
A. Loss Condkions Z.- DuHes In The
person or organizatbn be added as an
Event Of Ac ident, Clsim Seit Or
add+tional insured on your policy, the
ass - ot SECTION IV - 8USlNESS
most we wiN pay on behatf of such
AUTO CONOlt10N5, in ihe same
additional insured' a the tesser ot
manne as thc Named insured
8A 88 W OB 98 Indudes copynghled mnenal of Msuror e 3enrioea Office. Inc. with ils parrnission Page 1 of 1 203

C MMERCIAL AUTO
BA 99 02 09 08

BLANKET WAIVER OF SUBROGATION
This endorsement modi iss Insurance provided under the following:

BUSINESS AU70 COVERAGE FORM
With respect to coverage provided by this endorsement. the provisions of the Coverage Fprm apply unless modfied by the endorsement.

SECTION IV• BUSINESS AUTO CONDtTiQNS, A. Loss Conditions 5. Trensfer Ot Rights Ot Recovary Against Others To Us is amended by adding the following:

We wa3ve any right of recovery we may have against any person or organizatan with whom you have a written contract that requires such waiver because oi payments we make for darnages under this Coverage Form.
8A 89 Q2 09 08 I d des copy ighfe4 materia' ot nSUranCE SBN Ces O} iCe. InC, witfi qs m1iSs on Page 1 of 1 204

END RSEMENT AGREEMDYT BRQKER COPY
w
WAiVER OF SUSROGATION REP A2
BLANRET B SIS 9230458- 22

RENEWAL
NF

HOME FFICE
9- 51- 4p Z8
SAN fRANCISCQ EFFECTIVE MAY 1, 2022 AT 12. Q1 II. M. PAGE 1 OF 1 AI. L EFFEC7 VE OATES ARE AND EXP I R 1 NG MJhY 1, 20 2 3 T 12 . O 1 A. M.

AT 12. D1 AM PACIFIC
STA IDARD 71ME OR THE

TIM INDICATEO AT
PACIFIC STANDAAp TIME
nAv s v,
p0 B4H 607
P iTTER SON, Cl 9 5 3 6 3
WE fIAVE THE R IGHT TO RECOYER OUR PAXtlEN7'S FROM E NYONE LIABLE FOR 1 N I IJURY COVERED BY THIS POLICT. HE MILL
h'OT ENFORCE OUR RIGHT AGAINST THE PERSON R
ORGANIIATION N PSED IN THE SCHEDULE.

TH1S AGREENENT APPLFES QNLY 1' 0 ? 8E ExTENT THAT YOU
PERFOR?! WQRK UNDER A WRITTEN CONTRAC7' THAT REQIIIRES YOU TO OBTATN THIS AGREEtiENT FROH US.

THE ADDITIONAL PR£? lIUH FOR 7'HIS E9IDORSFKENT SHALL BE

2. 00x OF THE T07AL POLICY PRENIUK.

SCHEDULE
PERSON OR ORGANIZf, TION JOB DESCRIPTION
ANY PERSON OR ORGANTZA? ION BLAl iKE7' 1iAIVER OF
FOR NHOl f THE NATiED INSURED SUBROG9T70N

HAS AGREED BY MRITTEN
CONTRf C? 70 FURlV] SH TH I S
WAIVER
NOTHING 1N THIS ENDORSEMENT CONTAMED SHA L Bf HELD TO VARY, AiTER, WAIVE OR EXTEND ANY Of THE tEfiMS. COI RIONS. AGREEMENTS. OR LlM1TATiUNS OF ThlS POLICY O7NER THAN AS STATEO. NOThING ElSEWiiERE IN THIS POl CY SHALL 8E HELD TO VARY. A TER, WAIVE OA IIMIT TNE TERMS. CONOtT10NS. AGREEMENTS OR UMITATIONS OF THIS ENDORSEMENT.

COUNiERSiGNED Al+fD ISSUED AT SAN FRANCiSCO. j( 3 2Q22
t ` l'. s . C. e• sz. c a,,
2572
AUT- CR' E(', PEF iQ Et T IVE E vENT AND ._ O
SCIf EGlSM tC' st7 tREi. 7• i(' 4 GlD DP s"'
205
206
ITEM 4. 11

CITY MANAGER' S REPORT
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER,

AND APPROVE INTER- FUND LOAN
RECOMMENDATION: Adopt Resolution Creating CIP GG 23- 11, Lathrop Animal Shelter and Approving Inter-fund Loan
CEQA STATUS: The City finds this is not a project as defined in Section 15378 of State CEQA Guidelines
SUMMARY:

The City is in need of a permanent animal shelter. To fund the design and construction of a permanent animal shelter, staff is proposing the creation of Capital Improvement Project ( CIP) GG 23- 11, Lathrop Animal Shelter ( Project).

The Project includes civil improvements such as a parking lot and concrete walkways, street frontage, landscaping and other improvements along Louise Avenue. The improvements will provide the building and constructed amenities for the Project.

Staff is requesting that City Council approve the creation of CIP GG 23- 11, Lathrop Animal Shelter. Staff is also requesting the approval of an inter-fund loan of 7, 498, 000 from the General Fund Reserves ( 1010) to the Municipal Services CFF Fund 2270 to fund the design and construction.

BACKGROUND:

The City of Lathrop' s ( City) animal shelter services were provided by the City of Manteca ( Manteca) via contract until contract expiration on September 30, 2022. As Manteca continues to grow, their shelter no longer has the capacity to provide these services to the City. On October 10, 2022, City Council approved the creation of CIP GG 22- 36, Temporary Animal Shelter, and funding of $ 502, 000 for the design and construction of this temporary facility. This temporary facility will be constructed at the Corporation Yard under CIP GG 21- 13, Corporation Yard Remodeling, and will provide a building and storage facilities for the temporary sheltering and care of animals under the purview of Lathrop Animal Services until a permanent facility Project) is designed and constructed.

The City- owned parcel at the southwest corner of Louise Avenue and Howland Road APN # 19814019) has been selected for the site of the permanent animal shelter.

The Project will include the design and construction of a parking lot and driveways, concrete walkways, landscaping, and frontage improvements such as curb and gutter, sidewalk, streetscaping and other associated improvements along the entirety of this parcel' s Louise Avenue frontage.
207
CITY MANAGER' S REPORT PAGE 2
7ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVE INTERFUND LOAN Staff is requesting City Council approve the creation of CIP GG 23- 11, Lathrop Animal Shelter and approval of an inter-fund loan of $ 7, 498, 000 from the General Fund Reserves to the Municipal Services CFF Fund 2270 to fund the design and construction of the Project. An inter- fund loan allows the transfer of unencumbered monies from one or more City accounting funds to another one in need of additional monies.

REASON FOR RECOMMENDATION:

The creation of CIP GG 23- 11, Lathrop Animal Shelter is needed to design and construct a permanent physical facility for the provision animal support services typically provided by municipalities. Approving the creation of CIP GG 23- 11 will allow the City to begin planning and procuring professional engineering and architectural design services for the Project.

Staff will update Council as design progresses and return at a later date to request award of a construction contract.

CEQA STATUS:

The City finds this is not a project as defined in Section 15378 of State CEQA Guidelines.

FISCAL IMPACT:

To initiate the Project and fund the design and construction phases, staff is also requesting City Council approve an interfund loan of $ 7, 498, 000 from the General Fund Reserves ( 1010) to the Municipal Services CFF Fund ( 2270) as follows:

Decrease General Fund Animal Shelter Reserves
1010- 251- 05- 00 7, 498, 000
Increase Transfer Out
2270- 9900- 990- 9010 7, 498, 000
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 11 7, 498, 000
Increase Appropriation
3010- 8000- 420- 1200 GG 23- 11 7, 498, 000
The General Fund Reserve 1010 will be reimbursed by fee revenue collected from the Municipal Services Fund 2270.
208
CITY MANAGER' S REPORT PAGE 3
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVE INTERFUND LOAN ATTACH M ENTS:

A. Resolution Creating CIP GG 23- 11, Lathrop Animal Shelter and Approving Interfund Loan

6. Project Location Maps - CIP GG 23- 11, Lathrop Animal Shelter 209
CITY MANAGER' S REPORT PAGE 4
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVE INTERFUND LOAN APPROVALS:
r2 . »'. ZZ
Steven Hollenbeak Date
Assistant Engineer
12 - 1. -,' 0.

Ken Reed Date
Senior Construction Manager
I 2 912o t2
Brad T lor Date
City Engineer
G
r-o R c, 2 -- Z L-- 2' t..

Cari James Date
Finance Director
I Z- Z.o- 2 0 Z
Michael King Date
Assistant City Manager
a--- a-(--
Salva or Navarrete Date
City Attorney
23 St en J. Salvatore Date
City Manager
210
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP CREATING CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVING INTERFUND LOAN
WHEREAS, the City is in need of a permanent animal shelter; and WHEREAS, on October 10, 2022, City Council approved the creation of Capital Improvement Project GG 22- 36, Temporary Animal Shelter and a budget transfer of 502, 000 to quickly fund and construct an interim animal shelter until a permanent facility could be constructed; and
WHEREAS, the proposed permanent animal shelter ( Project) will be sited on the City' s parcel on the southwest corner of Louise Avenue and Howland Road, APN 19814019; and
WHEREAS, the Project includes the design and construction of a parking lot and driveways, concrete walkways, landscaping, and frontage improvements on Louise Avenue such as curb and gutter, sidewalk, streetscaping and other associated improvements; and
WHEREAS, staff is requesting that City Council approve the creation of CIP GG 23- 11, Lathrop Animal Shelter. Staff is also requesting the approval of an interfund loan ( loan) transferring $ 7, 498, 000 from the General Fund Reserves to the Municipal Services CFF Fund 2270 fees collected to fund the design & construction of the Lathrop Animal Shelter as follows; and
Decrease General Fund Animal Shelter Reserves
1010- 251- 05- 00 7, 498, 000
Increase Transfer Out
2270- 9900- 990- 9010 7, 498, 000
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 11 7, 498, 000
Increase A propriation
3010- 8000- 420- 1200 GG 23- 11 7, 498, 000
WHEREAS, the establishment of a temporary fund is requested in order to track the repayment of the loan; and
WHEREAS, the General Fund Reserve 1010 will be reimbursed by fee revenue collected from the Municipal Services CFF Fund 2270; and WHEREAS, the City finds this is not a project as defined in Section 15378 of State CEQA Guidelines.
211
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves the creation of Capital Improvement Project ( CIP) GG 23- 11, Lathrop Animal Shelter; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop also approves an interfund loan of $ 7, 498, 000 from the General Fund Reserves ( 1010) to the Municipal Services CFF Fund ( 2270):

Decrease of General Fund Unassigned Reserves
1010- 253- 00- 00 7, 498, 000
Increase Municipal Services Loan Payable
2270- 205- 00- 00 7, 498, 000
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop also requires the General Fund Reserve 1010 to be reimbursed by fee revenue collected from the Municipal Services CFF Fund 2270.
212
The foregoing resolution was passed and adopted this 9t'' day of January, 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 213
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ITEM 4. 12

CITY MANAGER' S REPORT
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH
SIA FOR TRACT 4062 AND EP NO. 2022- 09 FROM

LATHROP LAND ACQUISITION, LLC, LOCATED
WITHIN CLSP NEIGHBORHOOD iC ( TRACT 4062)

AND APPROVE BUDGET AMENDMENT FOR

MAINTENANCE CONTRACTS
RECOMMENDATION: Adopt Resolution Accepting Public Improvements Associated with Subdivision Improvement
Agreement for Tract 4062 and Encroachment Permit
No. 2022- 09 from Lathrop Land Acquisition, LLC,
Located within CLSP Neighborhood 1C ( Tract 4062)
and Approving Budget Amendment for Maintenance
Contracts to David Silva dba Silva Landscape and St.

Francis Electric, LLC
CEQA STATUS: Not a Project as defined in Section 15378 of the State CEQA Guidelines
SUMMARY:

Lathrop Land Acquisition, LLC ( Saybrook), the developer for the Central Lathrop Specific Plan ( CLSP), has completed the construction of the 1C Neighborhood Park associated with the Subdivision Improvement Agreement ( SIA) for Tract 4062 and Encroachment Permit No. 2022- 09 ( EP 22- 09). The approximate value of the improvements proposed to be accepted is $ 1, 803, 961 as shown in the GASB 34 Report, included in Attachment " C". These improvements have been inspected by staff and have been deemed complete by the City Engineer. The developer has provided a one- year warranty bond based on 10% of the construction costs and a lien release for the improvements being accepted. A Vicinity Map is included in Attachment " B".

Staff recommends City Council accept the public improvements in accordance with City specifications and approve budget amendments associated with landscape and park light maintenance.

BACKGROUND:

On October 5, 2006, the City approved a Vesting Tentative Map ( VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land. On August 13, 2018, the City approved VTM 3967 to subdivide a portion of Tract 3533 into 113 parcels on 18 acres of land to replace the previously planned school location with residential lots.
215
CITY MANAGER' S REPORT PAGE 2
ANUARY 9, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRACT 4062 AND EP NO. 2022- 09 FROM LATHROP LAND ACQUISITION, LLC, lOCATED WITHIN CLSP NEIGHBORHOOD iC (TRACT 4062) AND APPROVE BUDGET

AMENDMENT FOR MAINTENANCE CONTRACTS
The Phase 1C Neighborhood Park is within the geographic boundaries of the VTMs for Tracts 3647 and 3967.

On October 11, 2021, City Council approved Tract 4062, establishing 191 singlefamily lots. As required by the City' s subdivision ordinance, the approved Tract 4062 included an SIA to guarantee certain public improvements associated with the final map. The construction of the Phase 1C Neighborhood Park improvements is a requirement of the SIA for Tract 4062 and the work was completed under Encroachment Permit Number 2022- 09 ( EP 22- 09).

Saybrook provided a performance bond for EP 22- 09 ( PB01987300006) in the amount of $ 1, 916, 513. 50 and the Labor and Materials Bond ( PB01987300006) in the amount of $ 958, 256. 75 to guarantee the construction of the Phase 1C Neighborhood Park. The bonds will be released and replaced with a warranty bond by the City Engineer upon acceptance of the improvements.

Saybrook has provided a one- year warranty bond based on 10% of the completed improvements construction cost and both a developer lien release and a lien release from the contractor. The warranty bond value and description is detailed in Table 1 below. Staff recommends City Council accept the public improvements listed in the GASB 34 Report.

Table 1
Contractor Scope of Work Bond Number Bond Value
Green Valley Landscape Landscaping ES00008913 174, 418
REASON FOR RECOMMENDATION:

Staff has inspected the improvements listed in the GASB 34 Report and confirmed that the improvements have been completed in accordance with City specifications and deemed complete by the City Engineer. Saybrook has submitted lien releases for the improvements being accepted. Staff has received the one- year warranty bond and as- built drawings for said improvements. Staff recommends Council accept the improvements.

FISCAL IMPACT:

The one- year warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements. 216
CITY MANAGER' S REPORT PAGE 3
ANUARY 9, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRp 4062 AND EP NO. 2022- 09 FROM LATHROP LAND ACQUISITION, LLC, LOCATED WITHIN CLSP NEIGHBORHOOD 1C ( TRACT 4062) AND APPROVE BUDGET

AMENDMENT FOR MAINTENANCE CONTRACTS
The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs. The improvements listed in the GASB 34 Report detail the $ 1, 803, 961 expended, and the City' s maintenance costs will increase because of the additional improvements that have to be maintained. Since this is a new development area, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation costs, staff is asking for a budget amendment to cover the cost of the City' s Landscaper, David Silva dba Silva Landscape for the maintenance of the 1C Neighborhood Park and Electrician, St. Francis Electric, LLC. Staff is requesting Council approve a budget amendment for FY 22/ 23 as follows:

Increase A propriation ( Trees & Landscaping)
2680- 50- 55- 420- 27- 00 33, 600
Increase Appropriation ( Park Light Maintenance)
2680- 50- 55- 420- 31- 00 390
CEQA STATUS:

Not a Project as defined in Section 15378 of the State CEQA Guidelines.

ATTACH M ENTS:

A. Resolution Accepting Public Improvements Associated with Subdivision Improvement Agreement for Tract 4062 and Encroachment Permit No. 2022- 09 from Lathrop Land Acquisition, LLC, Located Within CLSP Neighborhood 1C ( Tract 4062) and Approving Budget Amendment for Maintenance Contracts to David Silva dba Silva Landscape and St. Francis Electric, LLC
B. Vicinity Map
C. GASB 34 Report - CLSP Phase 1C Park
217
CITY MANAGER' S REPORT PAGE 4
JANUARY 9, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR T'RACT 4062 AND EP NO. 2022- 09 FROM LATHROP LAND ACQUISITION, LLC, LOCATED WITHIN CLSP NEIGHBORHOOD iC ( TRACT 4062) AND APPROVE BUDGET

AMENDMENT FOR MAINTENANCE CONTRACTS
APPROVALS:
i
2( 2'
Bellal Nabizad h Date
Assistant Engineer
I Z`/ 2022
Brad T or Date
City Engineer
1% oTZ GJ 12.1 Z 4 1Z aZ`L
Cari ) ames Date
Finance Director
2- 19- ZoZZ
Michael King Date
Assistant Cit Manager
12 I cn
Salvador Navarrete Date
City Attorney
1• 3
Ste n J. Salvatore Date
City Manager
218
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING

PUBLIC IMPROVEMENTS ASSOCIATED WITH SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 4062 AND ENCROACHMENT PERMIT NO. 2022- 09

FROM LATHROP LAND ACQUISITION, LLC, LOCATED WITHIN CLSP NEIGHBORHOOD 1C ( TRACT 4062) AND APPROVING BUDGET AMENDMENT

FOR MAINTENANCE CONTRACTS TO DAVID SILVA DBA SILVA LANDSCAPE AND ST. FRANCIS ELECTRIC, LLC
WHEREAS, on October 5, 2006, the City approved a Vesting Tentative Map VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land; and
WHEREAS, On August 13, 2018, the City approved VTM 3967 to subdivide a portion of Tract 3533 into 113 parcels on 18 acres of land to replace the previously planned school location with residential lots. The Phase 1C Neighborhood Park is within the geographic boundaries of the VTMs for Tracts 3647 and 3967; and WHEREAS, On October 11, 2021, City Council approved Tract 4062, establishing 191 single- family lots. As required by the City' s subdivision ordinance, the approved Tract 4062 included a Subdivision Improvement Agreement ( SIA) to guarantee certain public improvements associated with the final map; and WHEREAS, the construction of the Phase 1C Neighborhood Park improvements is a requirement of the SIA for Tract 4062 and the work was completed under Encroachment Permit Number 2022- 09 ( EP 22- 09); and WHEREAS, Lathrop Land Acquisition, LLC ( Saybrook), provided a performance bond for EP 22- 09 ( PB01987300006) in the amount of $ 1, 916, 513. 50 and the Labor and Materials Bond ( PB01987300006) in the amount of $ 958, 256. 75 to guarantee the construction of the Phase 1C Neighborhood Park. The bonds will be released and replaced with a warranty bond by the City Engineer upon acceptance of the improvements; and
WHEREAS, Saybrook has provided a one- year warranty bond based on 10% of the completed improvements construction cost. Bond values and descriptions are detailed in Table 1 below; and
Table 1
Contractor Scope of Work Bond Number Bond Value
Green Valley Landscape Landscaping ES00008913 174, 418
219
WHEREAS, staff has inspected the improvements listed in the GASB 34 Report and confirmed that the improvements have been completed in accordance with City specifications and deemed complete by the City Engineer; and WHEREAS, Saybrook has submitted lien releases for the improvements being accepted. Staff recommends Council accept the improvements; and WHEREAS, the City' s maintenance costs will increase because of the additional improvements that have to be maintained. The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs; and
WHEREAS, since this is a new development area, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation cost, staff is asking for a budget amendment to cover the City' s Landscaper, David Silva dba Silva Landscape for the maintenance of the 1C Neighborhood Park and Electrician, St. Francis Electric, LLC; and WHEREAS, Staff is requesting Council approve a budget amendment for FY 22/ 23 as follows:

Increase Appropriation ( Trees & Landscaping)
2680- 50- 55- 420- 27- 00 33, 600
Increase A propriation ( Park Light Maintenance)
2680- 50- 55- 420- 31- 00 390
WHEREAS, this is not a project as defined in Section 15378 of the State CEQA guidelines.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve and accept the following actions:

1. The public improvements from Saybrook, LLC associated with SIA for Tract 4062 and EP 22- 09 listed in the GASB 34 Report included in " Attachment C" to the City Manager' s Report, dated January 9, 2023; and

2. The related budget amendment to increase appropriations to CLSP CFD 2019- 02 budget for the fiscal year 2022- 23 as detailed above and maintenance contract amendments to David Silva dba Silva Landscape and St. Francis Electric, LLC.

3. City Council finds that this is not a project as defined in Section 15378 of the State CEQA Guidelines.
220
The foregoing resolution was passed and adopted this 9th day of January 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 221
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ATTACHMENT
j .

City of Lathrop
Project Acceptance
GASB 34 Report)
Submitted By: MacKay& Somps- Jeff Matson Oate: 10/ 31/ 2022 Projea: Trect 4062- Neighborhood Park
Phase 1C Neighborhood Park
Address:

SOFT COSTS Unit Price Amount
1 Neighborhood Park Design( Gates) 49781 49781
2 Neighborhood Park Grading and Orainage plan( M& S) 9995 9995 3 Bonding 25748 25748
Subtotal: 585, 524. 00
Item Descriotion Unit gty Unit Price Amount
A Landscape LS 1 283022.00 $ 283,022.00
1 36" Bax Trees il
2 24" Box Trees 62
3 SG Shrubs 337
4 1G Shrubs 91
5 Sod 27270
6 Mukch 10987
7 Soil Preparation 206498
8 Headerboard 420
9 Root Barriers 414
10 Hydroseed 169385
Subtotal: 5283, 022. 00
B Irrigation LS 1 384080.00 $ 384, 080.00
1 Booster Pump 1
2 Water Meter 1
Subtotal: $ 384,080.00
C Play Equipment l5 1 193119.00 5193, 119. 00
1 Berliner- Net Climbers
2 Burke- Swings music instruments, balance beam and Pod Steppers Subtotal: $ 193, 119. 00
D Site Furnishings LS 1 155131. 00 $ 155, 131. 00
1 Benches
2 Tables
3 BBQ
4 Drinking Fountain
5 Bike Racks
6 Trash/ Recyde
7 Dog Stations
8 Exercise Equipment
9 Granite Turtles
10 eoulders
Subtotal: $ 155, 131.00
E ElectricalJLighting 5 1 92934.00 $ 92, 934. 00
1 Meter Pedestals
224
2 Bollards
Subtotal: $ 92, 934.00
F Miscellaneous
1 Icon Shade Structure EA 2 77, 739.00 5155, 478. 00
2 ICON Kiosk EA 1 22, 291. 00 22291. 00
3 Spectra TurF Play Surfacing SF 6234 24.86 154950.00
4 Concrete SF 14645 12. 16 178030.00
5 Drainage LS 1 36, 042. 00 36042. 00
6 Seat Walls SF 460 137. 78 63380.00
Subtotal: $ 610,151.00
Hard Cost Subtotal $ 1, 718, 437. 00
Softcost Total$ 85, 524. 00
Total$ 1, 803, 961. 00
225
226
ITEM 4. 13

CITY MANAGER' S REPORT
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: AUTHORIZE FUNDING OF FIVE ( 5) ADDITIONAL

POLICE OFFICER POSITIONS FOR THE LATHROP

POLICE DEPARTMENT AND RELATED BUDGET

AMENDMENTS
RECOMMENDATION: Adopt Resolution Authorizing the Funding of Five ( 5) Additional Police Officer Positions, Amending the
Position Control Roster, Amending the Sworn
Compensation Plan and Related Budget
Amendments
CEQA STATUS: Not a Project as Defined in Section 15378 of the State CEQA Guidelines
SUMMARY:

The Lathrop Police Department ( LPD) launched on June 29, 2022, with 35 sworn police positions. Currently, the department runs 5 shifts that includes 1 Sergeant and 3 Officers per shift. The remaining positions include: 1 Chief, 2 Commanders, 3 K- 9 Officers, 3 School Resource Officers, 1 Community Resource Officer, 2 Detectives, 1 Detective Sergeant and 2 Traffic Officers.

Over the course of the past 6 months, the department has had the opportunity to evaluate calls for service, define and implement services based on community needs and establish minimum staffing needs. LPD has been very busy delivering excellent service to our community, participating in ongoing training such as leadership, tactical swat training, K- 9, etc. In addition, our proactive approach to policing has led to numerous arrests, significant seizures of guns and drugs from our streets as well as a swift response to crimes in progress in the community. As a result, our patrol officers are required to cover each other on priority calls, appear in court more often and book persons into jail, all activities that take them away from patrol. Current staffing levels allow for minimum staffing, however, with the addition of training, mandatory court time, unplanned sickness and scheduled vacations officers are requested to perform mandatory overtime to cover patrol.

In order to alleviate some of the overtime and maintain minimum staffing levels, staff is proposing hiring 5 additional patrol officers ( 1 officer per shift). This will help minimize overtime and allow officers to take their scheduled days off. The addition of 5 more officers will allow the City to better steward general fund dollars and maintain quality of life for both residents and sworn staffing. It also supports the high level of police service our community expects. The additional staff will allow for predictability in the Police Department' s budget by funding allocated positions and not relying on overtime which is both costly and unpredictable. 227
CITY MANAGER' S REPORT PAGE 2
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING OF FIVE ( 5) ADDITIONAL POLICE OFFICERS FOR THE LATHI tOP POLICE DEPARTMENT AND RELATED BUDGET AMENDMENTS The estimated annual salary cost of the five additional officers is $ 845, 000. Onetime costs for the new officers will include; 3 patrol vehicles ($ 215, 500), lateral officer signing bonus ($ 25, 000) and equipment ($ 37, 500).

Staff recommends Council authorize the funding of five additional police officer positions, amend the Sworn Compensation Plan to extend the $ 5, 000 signing bonus and vacation/ sick leave allowance to 12/ 31/ 2023, amend the position control roster and approve related budget amendments.

A General Fund budget amendment will be needed for Fiscal Year 2022/ 23 in the amount of $ 700, 500 ($ 422, 500 salaries ( 6 months) + $ 25, 000 signing bonus + 37, 500 equip + $ 215, 500 vehicles).

BACKGROUND:

At the March 22, 2021, Special City Council Meeting, Council directed staff to create Capital Improvement Project GG 21- 11, to begin the creation of the new Lathrop Police Department, and implement the transition of law enforcement services from the San ) oaquin County Sheriff to the City.

The Lathrop Police Department launched on June 29, 2022, with 35 sworn police positions. Currently, the department runs 5 shifts that includes 1 Sergeant and 3 Officers per shift. The remaining positions include: 1 Chief, 2 Commanders, 3 K- 9 Officers, 3 School Resource Officers, 1 Community Resource Officer, 2 Detectives, 1 Detective Sergeant and 2 Traffic Officers.

Over the course of the past 6 months, the department has had the opportunity to evaluate calls for service, define and implement services based on community needs and establish minimum staffing needs. LPD has been very busy delivering excellent service to our community, participating in ongoing training such as ( eadership, tactical swat training, K- 9, etc. In addition, our proactive approach to policing has led to numerous arrests, significant seizures of guns and drugs from our streets as well as a swift response to crimes in progress in the community.

As a result, our patrol officers are required to cover each other on priority calls, appear in court more often and book persons into jail, all activities that take them away from patrol. Current staffing levels allow for minimum staffing, however, with the addition of training, mandatory court time, unplanned sickness and scheduled vacations officers are requested to perform mandatory overtime to cover patrol.

In order to alleviate some of the overtime and maintain minimum staffing levels, staff is proposing hiring five additional patrol ofFicers ( 1 officer per shift). This will help minimize overtime and allow officers to take their scheduled days off. 228
CITY MANAGER' S REPORT PAGE 3
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING OF FIVE ( 5) ADDITIONAL POLICE OFFICERS FOR

THE LATHROP POLICE DEPARTMENT AND RELATED BUDGET AMENDMENTS REASON FOR RECOMMENDATION:

The usage of overtime to meet minimum staffing requirements is not the best use of the City's general fund. The addition of 5 more officers will allow the City to better steward general fund dollars and maintain quality of life for both residents and sworn staff. The additional staffing will allow for predictability in the Police Department' s budget by funding allocated positions and not relying on overtime which is both costly and unpredictable. For those reasons, Staff recommends the City Council add 5 additional Police Officer positions, amend the Position Control Roster, amend the Sworn Compensation Plan and approve the related Budget Amendments.

CEQA STATUS:

Staff has determined that the item is not a project as defined in Section 15378 of the State CEQA Guidelines.

FISCAL IMPACT:

The overall fiscal impact for Fiscal Year 2022/ 23 is $ 700, 500:
1010- 4030- 410- 1100 Salaries 422, 500
1010- 4030- 410- 1150 Signing Bonus 25, 000
1010- 4030- 430- 3700 Equipment 37, 500
1010- 4030- 450- 3000 Vehicles 215, 500
700, 500
ATTAC H M E NTS:

A. Resolution Authorizing the Funding of Five ( 5) Additional Police OfFicer Positions, Amending the Position Control Roster, Amending the Sworn Compensation Plan and Related Budget Amendments
B. Amended Position Control Roster O1/ 09/ 2023
C. Amended Sworn Compensation Plan 01/ 09/ 2023
229
CITY MANAGER' S REPORT PAGE 4
7ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING OF FIVE ( 5) ADDITIONAL POLICE OFFICERS FOR

THE LATHROP POLICE DEPARTMENT AND RELATED BUDGET AMENDMENTS APPROVALS:
f b. 3
Cari Ja s Date
Director inance
2 Raymond Bechler Dat
Police Chief
L3
Salvador Navarrete Date
City Attorney
3 Ste en J. Salvatore Date
City Manager
230
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP AUTHORIZING THE FUNDING OF FIVE ( 5) ADDITIONAL POLICE

OFFICER POSITIONS, AMENDING THE POSITION CONTROL ROSTER,

AMENDING THE SWORN COMPENSATION PLAN AND RELATED

BUDGET AMENDMENTS
WHEREAS, the Lathrop Police Department launched on June 29, 2022, with 35 sworn police positions; and
WHEREAS, currently, the department runs 5 shifts that includes 1 Sergeant and 3 Officers per shift. The remaining positions include: 1 Chief, 2 Commanders, 3 K- 9 Officers, 3 School Resource Officers, 1 Community Resource Officer, 2 Detectives, 1 Detective Sergeant and 2 Traffic Officers; and
WHEREAS, over the course of the past 6 months, the department has had the opportunity to evaluate calls for service, define and implement services based on community needs and establish minimum staffing needs.

LPD has been very busy delivering excellent service to our community, participating in ongoing training such as leadership, tactical swat training, K9, etc. In addition, our proactive approach to policing has led to numerous arrests, significant seizures of guns and drugs from our streets as well as a swift response to crimes in progress in the community; and WHEREAS, our patrol officers are required to cover each other on priority calls, appear in court more often and book persons into jail, all activities that take them away from patrol. Current staffing levels allow for minimum staffing, however, with the addition of training, mandatory court time, unplanned sickness and scheduled vacations ofFicers are requested to perform mandatory overtime to cover patrol; and
WHEREAS, in order to alleviate some of the overtime and maintain minimum staffing levels, staff is proposing hiring 5 additional patrol officers 1 officer per shift). This will help minimize overtime and allow officers to take their scheduled days off; and
WHEREAS, the estimated annual salary cost of the five ( 5) additional officers is $ 845, 000. In addition, 3 vehicles ($ 215, 500), signing bonus 25, 000) and equipment ($ 37, 500) will need to be purchased for the new officers; and
Resolution No. 23- Page 1 of 3
231
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve the following budget amendment to fund five 5) additional Police Officer Positions and amend the Position Control Roster and Sworn Compensation Plan:

Increase Expenditures
1010- 4030- 410- 1100 Salaries 422, 500
1010- 4030- 410- 1150 Signing Bonus 25, 000
1010- 4030- 430- 3700 Equipment 37, 500
1010- 4030- 450- 3000 Vehicles 215, 500
700, 500
Resolution No. 23- Page 2 of 3
232
The foregoing resolution was passed and adopted this 9th day of January, 2023, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Sonny Dhaliwal, Mayor
ATfEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 23- Page 3 of 3
233
Budget for Fiscal Year 22/ 23
2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23
2022/ 23 Amended Amended Amended Amended Amended Amended Adopted 11/ 08/ 21 03/ 14/ 22 05/ 16/ 22 07/ 11/ 22 10/ 10/ 22 01/ 09/ 22

CITY ATTORNEY
Clty Attorney
Administrative Assistant I/ II/ III 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 City Attorney 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Legal Secretary 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Senior Administrative Assistant 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Total 3. 00 3. 00 3. 00 3. 00 3. 00 3. 00 3. 00
CITY ATTORNEY- Total 3. 00 3. 00 3. 00 3. 00 3. 00 3. 00 3. 00

CITY CLERK
Clty Clerk
Deputy City Clerk 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Director of Government Services/ City Clerk 0. 50 0. 50 0. 50 0. 50 0. 50 0. 50 0. 50 Total 1. 50 1. 50 1. 50 1. 50 1. 50 1. 50 1. 50
CITY CLERK- Total 1. 50 1. 50 1. 50 1. 50 1. 50 1. 50 1. 50

CITY MANAGER
City Manager
Assistant City Manager 0. 00 0. 00 0. 00 0. 25 0. 25 0. 25 0. 25 City Engineer 0. 15 0. 15 0. 00 0. 00 0. 00 0. 00 0. 00 City Manager 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00
Director of Government Services/ City Clerk 0. 50 0. 50 0. 50 0. 50 0. 50 0. 50 0. 50 Economic Development Adminlstrator 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 2. 65 2. 65 2. 50 2. 75 2. 75 2. 75 2. 75
CITY MANAGER- Total 2. 65 2. 65 2. 50 2. 75 2. 75 2. 75 2. 75

COMMUNITY DEVELOPMENT
Planning
Administrative Assistant I/ II/ III 0. 33 0. 33 0. 33 0. 33 0. 33 0. 33 0. 33 Assistant Community Development Director 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Associate Planner 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Director of Community Development 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Executive Assistant 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Principal Planner 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Senlor Administrative Assistant 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Senior Planner 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 4. 33 4. 33 5. 33 5. 33 5. 33 5. 33 5. 33
COMMUNITYDEVELOPMENT- Total 4. 33 4. 33 5. 33 5. 33 5. 33 5. 33 5. 33 Attachment B
234
Budget for Fiscal Year 22/ 23
2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23
2022/ 23 Amended Amended Amended Amended Amended Amended Adopted 11/ O8/ 21 03/ 14/ 22 05/ 16/ 22 07/ 11/ 22 10/ 10/ 22 01/ 09/ 22

FINANCE
Finance
Accountant I/ II 1. 00 2. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Accounting Manager 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Accounting Speciallst I/ II/ Technician 5. 00 5. 00 0. 00 0. 00 0. 00 0. 00 0. 00 AdministrativeTechniclan I/ II 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Customer Service Representatives I/ II 0. 00 0. 00 5. 00 5. 00 5. 00 5. 00 5. 00 Customer Servlce Supervlsor 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Deputy Finance Director 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Director of Finance 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Finance Manager 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Management Analyst I/ II 0. 50 0. 50 2. 00 2. 00 2. 00 2. 00 2. 00 Senior Administrative Assistant 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Senior Customer Service Representative 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 SenlorAccountant 0. 00 0. 00 0. 50 0. 50 0. 50 0. 50 0. 50 Senior Management Analyst 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 13. 50 14. 50 14. 50 14. 50 14. 50 14. 50 14. 50
FINANCE- Total 13. 50 14. 50 14. 50 14. 50 14.50 14. 50 14.50

HUMAN RESOURCES
Human Resources
Human Resources Director 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Human Resources Manager 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 HR Analyst I/ II 0. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 HR Technlcian 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Senior Administrative Assistant 0. 00 0. 00 0. 00 1. 00 1. 00 0. 00 0. 00 Total 2. 00 3. 00 3. 00 4. 00 4. 00 3. 00 3. 00
HUMAN RESOURCES- Total 2. 00 3. 00 3. 00 4. 00 4. 00 3. 00 3. 00

INFORMATION TECHNOIOGY
Information Technology
Administrative Assistant I/ II/ III 0. 50 0. 50 0. 00 0. 00 0. 00 0. 00 0. 00 Director of Information Systems 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Chief Information Officer 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Information Technology Technician 0. 00 0. 00 0. 00 0. 00 0. 00 1. 00 1. 00 Informatlon Technology Engineer I/ II/ III 3. 00 5. 00 5. 00 5. 00 5. 00 5. 00 5. 00 Management Analyst I/ II 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 4. 50 6. 50 8. 00 8. 00 8. 00 9. 00 9. 00
INFORMATIONTECHNOLOGY- Total 4. 50 6. 50 8. 00 8. 00 8. 00 9. 00 9. 00

POLICE DEPARTMENT
Sworn
Pollce Chief 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00
Police Commander 2. 00 2. 00 2. 00 2. 00 2. 00 2. 00 2. 00 Police Detective 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Police Officer 18. 50 18. 50 18. 50 20. 50 20. 50 20. 50 25. 50 Police Sergeant 5. 00 5. 00 5. 00 5. 00 5. 00 5. 00 5. 00 Total 27. 50 27. 50 27. 50 29. 50 29. 50 29. 50 34. 50
Non- Sworn
Crime& Intelligence Analyst 0.00 1. 00 0.00 0.00 0.00 0. 00 0.00 Attachment B
235
Budget for Fiscal Year 22/ 23
2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23
2022/ 23 Amended Amended Amended Amended Amended Amended Adopted 11/ 08/ 21 03/ 14/ 22 05/ 16/ 22 07/ 11/ 22 10/ 10/ 22 O1/ 09/ 22 Police Records Assistant I/ II 0. 00 2. 00 2. 00 2. 00 2. 00 2. 00 2. 00 Police Records Supervisor 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Property& Evidence Technician 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 0. 00 5. 00 4. 00 4. 00 4. 00 4. 00 4. 00
Administration
Management Analyst I/ II 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Executive Assistant 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Senior Administrative Assistant 1. 00 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 Total 3. 00 3. 00 3. 00 2. 00 2. 00 2. 00 2. 00
Community Services Division
Community Services Supervlsor 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Community Services Offlcer I/ II/ III 3. 00 5. 00 5. 00 5. 00 5. 00 5. 00 5. 00 Adminlstrative Asslstant I/ II/ III 0. 50 0. 50 0. 00 0. 00 0. 00 1. 00 1. 00 Animal Shelter Supervisor 0. 00 0. 00 0. 00 0. 00 0. 00 1. 00 1. 00 Animal Services Asslstant 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Total 5. 50 7. 50 6.00 6. 00 6. 00 8. 00 8.00
POLICE DEPARTMENT- Total 36. 0 43. 00 40. 50 41. 50 41. 50 43. 50 48. 50

MEASURE C
Administrative Assistant I/ II/ III 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Deputy Dir of Parks, Recreation and Maint. Servia 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Recreation Leader 0. 90 0. 90 0. 90 0. 90 0. 90 0. 90 0. 90 Senior Recreatlon Leader 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 3. 90 3. 90 2. 90 2. 90 2. 90 2. 90 2. 90
Essential City Services- Contract Staff
Deputy Sheriff I I 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Deputy Sheriff II for Community Impact 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Deputy Sheriff II for Investigations 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Deputy Sheriff II for School Resource Off 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Deputy Sheriff II Patrol 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Sergeant to serve as Supervisor 0. 00 0. 00 0. 00 0.00 0.00 0. 00 0. 00 Total 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00
Essentiai City Services- Police Department
Police Detective 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Police Officer 3. 50 3. 50 3. 50 3. 50 3. 50 3. 50 3. 50 Police Sergeant 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 5. 50 5. 50 5. 50 5. 50 5. 50 5. 50 5. 50
Lathrop Manteca Fire District
Battalion Chiefs 1. 98 1. 98 1. 98 1. 98 1. 98 1. 98 1. 98 Firefighters/ Englneers 6. 00 6. 00 6. 00 6. 00 6. 00 6. 00 6. 00 Total 7. 98 7. 98 7. 98 7. 98 7. 98 7. 98 7. 98
MEASURE C- Total 17. 38 17. 38 16. 38 16. 38 16. 38 16. 38 16. 38 Attachment B
236
Budget for Fiscal Year 22/ 23
2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23
2022/ 23 Amended Amended Amended Amended Amended Amended Adopted 11/ 08/ 21 03/ 14/ 22 05/ 16/ 22 07/ 11/ 22 10/ 10/ 22 01/ 09/ 22

PARKS, RECREATION AND MAINTENANCE SERVICES
Parks and Recreation
Administrative Assistant I/ II/ III 1. 00 1. 00 2. 00 2. 00 2. 00 2. 00 2. 00 Director of Parks, Recreation and Maintenance Se 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Management Analyst I/ II 1. 25 1. 25 0. 00 0. 00 0. 00 0. 00 0. 00 Recreation Coordlnator 3. 00 3. 00 3. 00 3. 00 3. 00 3. 00 3. 00 Recreatlon Leaders 8. 55 8. 55 8. 55 8. 55 8. 55 8. 55 8. 55 Recreatlon Manager 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Recreation Supervisor 1. 00 1. 00 2. 00 2. 00 2. 00 2. 00 2. 00 Senlor Accountant 0. 00 0. 00 0. 25 0. 25 0. 25 0. 25 0. 25 Senlor Administrative Assistant 0. 00 0. 00 0. 00 0. 00 0. 00 1. 00 1. 00 Senior Recreation Leaders 4. 35 4. 35 4. 35 4. 35 5. 00 6. 00 6. 00 Total 20. 15 20. 15 22. 15 22. 15 22. 80 24. 80 24.80
Maintenance Services
Landscape and Irrigation Specialist 0. 00 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 Malntenance Services Supervisor 1. 00 1. 00 1. 00 0. 00 1. 00 1. 00 1. 00 Maintenance Worker I/ II/ III 9. 00 10. 00 10. 00 10. 00 9. 00 9. 00 9. 00 Parks and Facilities Manager 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Streets and Maintenance Operation Manager 0. 00 0. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Tota I 10. 00 11. 00 13. 00 13. 00 13. 00 13. 00 13. 00 PARKS, RECREATION AND MAINTENANCE SERVICES- 30. 15 31. 15 35. 15 35. 15 35.80 37. 80 37. 80

PUBLIC SAFETY
Administration
Management Analyst I/ II 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Pollce Services Manager 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Senlor Administrative Asslstant 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Total 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00
Contract Staff
Chief of Police 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Deputy Sheriff II for Com Resource Off 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Deputy Sheriff II for Investigations 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0.00 Deputy Sheriff II for Patrol 0. 00 0. 00 0. 00 0. 00 0. 00 0.00 0.00 Deputy Sheriff II for School Resource Off 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Lieutenant to serve as Supervisor 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0.00 Sergeant to serve as Supervisor 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Total 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00 0. 00
PUBLIC SAFETY- Total 0. 00 0. 00 0. 00 0. 00 0. 00 0.00 0. 00

PUBLIC WORKS
Building
Administrative Assistant I/ II/ III 0. 33 0. 33 0. 33 0. 33 0. 33 0. 33 0. 33 Assistant City Manager 0. 00 0. 00 0. 00 0. 32 0. 32 0. 32 0. 32 Bullding Inspector I/ II/ III 2. 00 2. 00 2. 00 2. 00 2. 00 3. 00 3. 00 Chief Bullding Official 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Permit and Plan Check Supervlsor 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 PermltTechnician 2. 00 2. 00 3. 00 3. 00 3. 00 4. 00 4. 00 Total 6. 33 6. 33 7. 33 7. 65 7. 65 9. 65 9. 65
Attachment B
237
Budget for Fiscal Year 22/ 23
2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23 2022/ 23
2022/ 23 Amended Amended Amended Amended Amended Amended Adopted 11/ 08/ 21 03/ 14/ 22 05/ 16/ 22 07/ 11/ 22 10/ 10/ 22 O1/ 09/ 22 Public Works
Administrative Assistant I/ II 2. 34 2. 34 2. 34 2. 34 2. 34 2. 34 2. 34 Assistant City Manager 0. 00 0. 00 0. 00 0. 43 0. 43 0. 43 0. 43 Assistant Englneer 1. 00 1. 00 3. 00 3. 00 3. 00 3. 00 3. 00 Associate Engineer 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 City Engineer 0. 85 0. 85 1. 00 1. 00 1. 00 1. 00 1. 00 Constructlon Inspector I/ II 2. 00 2. 00 2. 00 2. 00 2. 00 2. 00 2. 00 Construction Inspector III 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Construction Superintendent 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Director of Publlc Works 1. 00 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 Executive Assistant 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Land Development Manager 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Management Analyst I/ II 0. 25 0. 25 1. 00 1. 00 1. 00 1. 00 1. 00 Meter Reader 1. 00 1. 00 1. 00 1. 00 1. 00 2. 00 2. 00
Senior Accountant 0. 00 0. 00 0. 25 0. 25 0. 25 0. 25 0. 25 Senior Administrative Assistant 1. 00 1. 00 0. 00 0. 00 0. 00 0. 00 0. 00 Senior Civil Engineer 1. 00 1. 00 2. 00 2. 00 2. 00 2. 00 2. 00 Senior Construction Manager 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Utlllty Operations Superintendent 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Utility Operator I/ II/ III 6. 00 6. 00 6. 00 6. 00 6. 00 6. 00 6. 00 Utility Plant Manager 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 Total 24.44 24. 44 26. 59 26. 02 26.02 27. 02 27. 02
PUBLIC WORKS- Total 30. 77 30. 77 33. 92 33. 67 33.67 36. 67 36. 67 Total City Staff Positions 137. 80 149. 80 155. 80 157. 80 158. 45 165.45 170. 45 Total Contractual Positions 7. 98 7. 98 7• 98 7• 98 7. 98 7• 98 7• 98 Attachment B
238
c ty of
390 Towne Centre Drive, Lathrop, CA 95330
Phone( 209) 941- 7220— Fax( 209J 941- 7229
www.ci.la th rop. ca. us
City of Lathrop Police Department
Sworn Compensation Plan
Approved by Resolution No.

In order to recruit and retain employees for the new Lathrop Police Department, the City has identified the following compensation components to be considered during the hiring and employment process. This Sworn Compensation Plan is an updated plan from the previously I adopted plan, approved by Resolution No. 22- 5062- 4- 2.

Incentive pay is based upon current salary step and range for the employee. The incentive pays are cumulative unless specifically stated.

Pension Plan
The City participates in CaIPERS retirement. The safety plan is a 2. 7% @ 57 pension formula for sworn personnel.

Deferred Compensation
Laterals exiting a 3% @ 50 pension plan or 3% @ 55 pension plan, or were members of a Public Agency Retirement system prior to January 1, 2013 ( Pre- PEPRA) the City will offer the following deferred compensation contribution on an annual basis. Contribution will be prorated and paid bi- weekly:
o Chief: $ 5, 000 ($ 192. 31 per pay period)
o Commander: $ 4, 000 ($ 153. 85 per pay period)
o Sergeant and Lateral Officer: $ 3, 000 ($ 115. 39 per pay period) Education and Police Officer Standards and Trainin ( POST) Certification The Commission on Peace Officer Standards and Training ( POST), through the POST Professional Certificates Unit, awards professional certificates at the following levels: Basic, Intermediate, Advanced, Supervisory, Management, Executive,
These POST Professional Certificate Programs provide education, training, and support professionalism in law enforcement. Participation in POST training raises the level of competence of law enforcement officers and fosters cooperation between the Commission, Public Safety Departments, and individuals.

I Amended 01/ 09/ 2022 1
239
qTTACHMEIVT ° C
Incentive pay for POST certification will be provided as follows:

Officers:

2. 5% Intermediate Certificate

2. 5% Advanced Certificate
Sergeants:

2. 5% Advanced Certificate

2. 5% Supervisory Certificate
Commanders:

2. 5% Supervisory Certificate

2. 5% Management Certificate
The City will pay a 2. 5% incentive on the existing salary step and range for sworn employees who possess an Associates of Arts degree. The City will pay a 5% incentive on existing salary step and range for sworn employees with a Bachelor' s Degree or higher. A maximum of 5% education incentive will be provided for this benefit.

Vacation Leave
Vacation Leave for employees shall accrue as follows:

Years of Service Hours Per Pay Hours Per Year Maximum Accrual Period
0- 4 3. 08 80 240 hours
5- 9 4. 61 120 360 hours
10+ 6. 15 160 480 hours
Newly hired employees who begin employment from August 1, 2021 to December 31, 2023 will accrue vacation leave as follows:

Years of Service at Hours Per Pay Hours Per Year Maximum Accrual Prior Agency Period
0- 4 3. 08 80 240 hours
S- 9 4. 61 120 360 hours
10+ 6. 15 160 480 hours
Vacation accrual increase shall include years of service at prior agency in accordance with the timeframe above. Also within that hiring timeframe, newly hired sworn personnel will be provided an initial vacation bank of 40 hours upon hire.

Amended 01/ 09/ 2022 2
240
Sick Leave
The City understands there are times when an employee, because of illness or injury, or caring for a family member who is ill or injured, cannot and should not be at work. Sick leave is provided on an accrual basis at eight ( 8) hours per month.

Sworn employees hired from August 1, 2021 to December 31, 2023 will be provided an initial sick leave bank of 40 hours upon hire.

Sick Leave Conversion at Retirement
An employee who retires with at least ten (10) years of City service may elect one of the following options 1) convert all accrued sick leave to a medical insurance bank. The value of the medical insurance bank shall be determined by multiplying the number of accrued sick leave hours by the employee' s hourly rate of pay. The retired employee and his/ her dependents shall be entitled to continued insurance coverage, dental and/ or vision coverage currently in effect, with premiums for such coverage being deducted from the medical insurance bank until said bank is exhausted. Thereafter, the retiree and his/ her dependents may continue to participate in the City' s group health plan, at group rates, provided the City receives the retiree' s payment for the premium by the 10t" of each month for the following month' s coverage. 2) Convert to CALPERS service credit per the City' s current contract.

Terms of the Policy Agreement with the City' s insurance carrier regarding coverage and eligibility shall apply to the retiree and his/ her dependents.

Health Insurance
Effective January 1, 202 3 City contributes up to a maximum of$ 1, 1915 b-5 per month for Health Insurance ( medical, dental, and vision) for full-time employees and eligible dependents.

Sworn Staff have the option of contributing the unused health insurance balance to a 457 or I
taxable cash of unused balance. Up to $8, 040 b annually ($670/ month).

Uniform
The City will provide a uniform allowance of $ 1, 200 per year. Uniform allowance will be a onetime payment, paid the first pay period in January, beginning in January 2023.

Si nin Bonus
ISworn personnel hired between August 1, 2021 and December 31, 2023 will receive a cash bonus of$ 5, 000 upon hire.

I Amended 01/ 09/ 2022 3
241
Special Assi nment Pay
Sworn personnel assigned to perform special assignments shall receive the following compensation:

Detective 5%
Schoo) Resource Officer 5%
Traffic 5%
Field Training Officer 5%
SWAT Officer 5%
Community Resource Officer S%
Bilingual Pay 2. 5%
Canine Officer may receive a stipend of$ 600 per month.

Management Leave
The Chief of Police will receive 120 hours of Management Leave in accordance with City rules.

Police Commanders will receive 100 hours of Management Leave in accordance with City rules.

Overtime for Non- Exempt 7( K) Public Safety Employee
Employees covered by this compensation plan are law enforcement employees as defined by the Fair Labor Standards Act( FLSA) and as designated by the City under the 7( K) overtime exemption provision of the FLSA, who do not otherwise qualify for exemption from the FLSA overtime provisions.

Work Period
City of Lathrop law enforcement employees have a 14- day work period. When the number of hours actually worked by law enforcement employees, exceeds eight six ( 86) hours in a 14- day work period, and those hours have been approved by the supervisor, the excess hours are considered overtime.

Military Leave
Military leave shall be granted in accordance with provisions of State and Federal laws. For purposes of this section, " military duty" applies to both " active" and " inactive" military duty.

Employees who are ordered to active military duty shall provide the City with a copy of the Orders. Employees who are required to engage in weeknight of weekend military drills as part of their inactive military duty, shall provide the City with documentation of the requirement. All employees entitled to military leave shall give the Chief an opportunity, within the limits of military regulations, to determine when such leave shall be granted. An employee on military I Amended 01/ 09/ 2022 4
242
leave of absence will be entitled to receive City salary for the first 30 calendar days of such absence. Pay for such purposes shall not exceed 30 days in any one fiscal year.

Educational Reimbursement
In accordance with the City' s Tuition Reimbursement Program, employees are eligible to receive tuition reimbursement for educational purposes which are intended to improve his/ her ability to accomplish his/ her City job for courses taken on the employee' s own time. Courses taken at any college or university, business or technical school, or courses given by a recognized correspondence school shall be recognized when they are:
a. Related to the employee' s current position within the City b. Related to the employee' s potential development within the City c. Part of a program leading to a degree relating to the employee' s position or possible development within the City
Reimbursement must be recommended by the Department Head and approved by the City Manager prior to enrollment. Requests are to be submitted on the approved form. Requests will be returned to the employee within fourteen ( 14) calendar days of submittal. Payment of education funds is discretionary with a Department Head within appropriate budget limits:
a. Costs not to exceed a maximum of $ 3, 000 per calendar year, per employee; including books and materials and lab fees.
b. Employee' s time and travel are at employee' s own expense. c. Class time must be on employee' s own time, unless the Department Head approves an exception.
d. A passing grade of C or better, or a certificate of completion, is required in each course for reimbursement.

The City shall reimburse the employee within ( 30) calendar days of submitting the necessary documentation. If an employee voluntarily separates within one year of receiving the educational reimbursement, he/ she must reimburse the City of Lathrop within one year from the separation date.

Sworn Positions covered under this benefits plan include:

Police Chief Police Officer
Police Sergeant Police Commander
I Amended 01/ 09/ 2022 5
243
244
ITEM 5. 1

CITY MANAGER' S REPORT
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ESTABLISH A FA ADE AND SIGNAGE IMPROVEMENT

GRANT PROGRAM LIMITED TO RETAIL AND OFFICE

BUILDING USES WITHIN SPECIFIED CITY

BOUNDARIES, AUTHORIZE USE OF MEASURE D

PROGRAM FUNDING, AND APPROVE RESPECTIVE

BUDGET AMENDMENT
RECOMMENDATION: Council to Discuss and Consider Adopting a Resolution to Establish a Fa ade and Signage
Improvement Grant Program and Authorize Its
Funding with the Use of Measure D Program Funds
Pursuant to A Budget Amendment
CEQA STATUS: The project is exempt according to the California Environmental Quality Act ( CEQA) Article 5, §
15061( b)( 3), by the " Common Sense Exemption".

SUMMARY:

Passed by the vote of the electorate on November 7, 2000, Measure D established an Economic Development Fund ( EDF) for the purpose of stimulating business activities in the local economy. The EDF is solely funded through new homes sales in River Islands. At close of escrow for each new home sold, a $ 5, 000 EDF fee is collected with eighty percent ( 80%) deposited to a ' Stewart Tract Account" and twenty percent ( 20%) deposited to a " Citywide Account". Measure D limits allocation of money from the Economic Development Fund, Citywide Account to the east side of Interstate 5.

Lathrop is one of the fastest growing cities in California. While the city is positioned for new development, there are older retail and office buildings on the east side of Interstate 5 that could use a new sign, a fresh coat of paint, refurbished windows or doors, and other such fa ade improvements.

Fa ade and signage improvements have a significant positive impact on the appearance of a building, which promotes community pride; establishes a sense of place and safety; and enhances the marketability of the building and surrounding properties and businesses.

Many municipalities dealing with the issue of aging buildings in their downtown or other areas of their cities have created a Fa ade and Signage Improvement grant program. These programs are meant to encourage business owners/ tenants to enhance the appearance of their businesses and properties through improvements to their exterior building fa ade and/ or renovation or replacement of existing nontemporary building signage. 245
CITY MANAGER' S REPORT PAGE 2
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING

ESTABLISH A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

LIMITED TO RETAIL AND OFFICE BUILDING USES WITHIN SPECIFIED CITY

BOUNDARIES, AUTHORIZE USE OF MEASURE D PROGRAM FUNDING, AND

APPROVE RESPECTIVE BUDGET AMENDMENT
Staff has developed guidelines, eligibility requirements, and detailed specifications in accordance with Measure D provisions. Proposed funding for this program is from Measure D' s Economic Development Fund, Citywide Account. The program will be managed and monitored by City staff for compliance throughout project buildout and final grant approval for reimbursement to the applicant.

Staff recommends that the City Council consider the information given in this report, approve the resolution to establish a Fa ade and Signage Improvement Grant Program ( Program) Authorize Use of $ 250, 000 of Measure D Economic Development Funding from the Citywide Account; and Approve Respective Budget Amendment. Please refer to Attachment B for details on the City of Lathrop East of Interstate 5 Planning Areas Commercial Retail and Office Fa ade and Signage Improvement Grant Program' s Rules, Guidelines, and Application.

BACKG ROU N D:

In May of 2022, the State Department of Finance ranked the City of Lathrop as the second fastest growing city in California. The City prides itself on intelligently planned communities such as River Islands and Stanford Crossing, but also recognizes the need for enhancements to the aging commercial buildings being used for retail and office east of Interstate 5.

Several municipalities have implemented Fa ade and Signage Improvement grant programs to encourage property owners/ tenants to enhance the appearance of their businesses and properties through improvements to their exterior building fa ade and/ or renovation or replacement of existing non- temporary signage.

Typically, these programs specify a limited geographical area, such as a downtown district, where there is a desire to update dilapidated or neglected buildings.

Fa ade and signage improvements have a significant positive impact on the appearance of the building, which promotes community pride; establishes a sense of place and safety; and enhances the marketability of the building and surrounding properties and businesses.

Staff has researched Fa ade Improvement programs offered in Manteca, Tracy, Fairfield, Antioch, Dublin, Vista and Winters. All of these programs offer grant reimbursement to eligible applicants based on completion of qualified improvements. The majority of these municipal grant programs provide up to fifty percent ( 50%) match for reimbursement of the overall cost of an improvement project with the City' s grant assistance being capped at $ 20, 000 for building fa ade improvements and $ 5, 000 for non- temporary building signage improvements. The source of funding for these programs vary from using Community Development Block Grant Programs to General Fund allocations.
246
CITY MANAGER' S REPORT PAGE 3
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING

ESTABLISH A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

LIMITED TO RETAIL AND OFFICE BUILDING USES WITHIN SPECIFIED CITY

BOUNDARIES, AUTHORIZE USE OF MEASURE D PROGRAM FUNDING, AND

APPROVE RESPECTIVE BUDGET AMENDMENT
Staff proposes the establishment of a Fa ade and Signage Improvement Grant Program to be funded through the Measure D' s Economic Development Fund, Citywide Account. Initial program funding is requested in the amount of $ 250, 000 with future funding to be appropriated by the Lathrop City Council as part of its biannual budget process beginning in Fiscal Year 2025.

The City of Lathrop' s proposed Program would provide grant reimbursement funding assistance of up to fifty percent ( 50%) match of the overall cost of an improvement project. The City' s reimbursement assistance shall not exceed 20, 000 for building fa ade improvements and $ 5, 000 for non- temporary building signage improvements.

In accordance with Measure D provisions, the Program boundaries are limited to retail and office building uses within commercially zoned areas located within the Lathrop City limits east of Interstate 5 and north of State Route Highway 120. Only existing buildings utilized for business related to retail or office are eligible. New development is not eligible.

REASON FOR RECOMMENDATION:

Staff recommends that the City Council consider the information presented and approve the proposed Resolution.

FISCAL IMPACT:

Staff time to administer the City of Lathrop' s Fa ade and Signage Improvement Grant Program.

A separate project will need to be set up to accommodate this program. Funding will need to be transferred from Measure D' s Economic Development Fund, Citywide Account to the Fa ade and Signage Improvement Program with the initial allotment of $ 250, 000. Balance remaining at fiscal year- end will rollover to future years.

Future funding to be appropriated by the Lathrop City Council as part of its biannual budget process beginning in fiscal year 2025.

Staff is requesting the following budget amendments:

Project Number GG23- 12 - Facade and Signage Improvement Grant Program Increase Transfer Out
2440- 99- 00- 990- 90- 10 250, 000
Increase Transfer In
3010- 99- 00- 393- 00- 00 GG23- 12 250, 000
Increase Expenditures
3010- 80- 00- 420- 01- 00 GG23- 12 250, 000
247
CITY MANAGER' S REPORT PAGE 4
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING

ESTABLISH A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

LIMITED TO RETAIL AND OFFICE BUILDING USES WITHIN SPECIFIED CITY

BOUNDARIES, AUTHORIZE USE OF MEASURE D PROGRAM FUNDING, AND

APPROVE RESPECTIVE BUDGET AMENDMENT
ATTACH M ENTS:

A. Resolution to Establish a Fa ade and Signage Improvement Grant Program and Authorize Its Funding with the Use of Measure D Program Funds Pursuant to a Budget Amendment.

B. City of Lathrop East of Interstate 5 Planning Areas Commercial Retail and Office Fa ade and Signage Improvement Grant Program Rules, Guidelines and Application.

APPROVALS:
l2- 20- 20'ZZ--
Shelley Burc am Date
Economic Development Administrator
i,- 2
Cari ) a Date
Finance ir ctor
iti l v
Salvador Navarrete Date
City Attorney
I•5•z3
Ste en J. Salvatore Date
City Manager
248
RESOLUTION NO. 23-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

ESTABLISHING A FACADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

AND AUTHORIZE ITS FUNDING WITH THE USE OF MEASURE D PROGRAM

FUNDS PURSUANT TO A BUDGET AMENDMENT
WHEREAS, Measure D was approved on November 7, 2000 with the intent to stimulate and support economic development within the City of Lathrop.

WHEREAS, Staff recommends establishment of a Fa ade and Signage Improvement Grant Program to meet the goals of Measure D; and WHEREAS, the City of Lathrop may authorize the use of the Economic Development Fund' s Citywide Account, established by Measure D, as the funding source for the Fa ade and Signage Improvement Grant Program; and WHEREAS, the proposed Fa ade and Signage Improvement Grant Program limits use of funds in accordance with Measure D provisions to retail and office building uses within commercially zoned designated areas east of Interstate 5 and north of State Route 120; and
WHEREAS, the proposed Fa ade and Signage Improvement Grant Program would issue grant funding in the form of reimbursement to eligible applicant( s) based on project compliance and completion.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby approve the establishment of the proposed Fa ade and Signage Improvement Grant Program; and
BE IT FURTHER RESOLVED that City Council authorizes $ 250, 000 to be used from Measure D' s Economic Development Fund— Citywide Account as the funding source for the Fa ade and Signage Improvement Grant Program pursuant to the following budget amendment for FY 2022- 2023:

Fa ade and Signage Improvement Grant Program # GG23- 12:

Increase Transfer Out
2440- 99- 00- 990- 90- 10 250, 000
Increase Transfer In
3010- 99- 00- 393- 00- 00 GG23- 12 250, 000
Increase Expenditures
3010- 80- 00- 420- 01- 00 GG23- 12 250, 000
Resolution No. 23-
249
PASSED AND ADOPTED this 9th day of January 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

SONNY DHALIWAL, MAYOR
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 23-
250
Attachment B
East of Interstate 5 Planning Areas
Commercial Retail & OfFice
Fa ade and Signage Improvement
G ra nt Progra m
Rules, Guidelines and Application
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251

CITY OF LATHROP
EAST OF INTERSTATE 51 PLANNING AREAS

COMMERCIAL RETAIL & OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION I — Program Purpose
The Fa ade and Signage Improvement Program ( the " Program") is, as its public purpose, established to encourage business owners/ tenants and commercial property owners to enhance the appearance oftheir businesses and properties through improvements to their exterior building facades and/ or renovation or replacement of existing non-temporary building signage. Fa ade and signage improvements have a significant positive impact on the appearance of a building, which promotes community pride; establishes a sense of place and safety; and enhances the marketability of the building and surrounding properties and businesses.

The Program provides reimbursement funding assistance of up to fifty percent ( 50%) of the overall cost of an improvement project. The City' s reimbursement assistance provided shall not exceed $ 20, 000 for building fa ade improvements and $ 5, 000 for non- temporary building signage improvements. The Program shall be administered by the Economic Development Administrator (" Program Administrator") or the City Manager' s designee. The Program Administrator will review the application( s) for completion based on eligibility measures and required documentation as outlined in these guidelines.

SECTION II — Program Elements
A. Goals and Objectives

1. To encourage business owners/ tenants and/ or commercial property owners to improve the appearance of buildings and building signage.

2. To enhance the appearance ofthe streetscape to revitalize the business climate and stimulate further private investments.

3. To create a more attractive commercial environment to strengthen economic vitality and improve customer growth and confidence.

B. Eligibility Requirements

1. Applicant Eligibility
a. Property owners and tenants of retail and office uses within commercially zoned building( s).
b. All tenants must provide the City with written consent from the property owner. c. Tenants must provide written evidence that they have a minimum of five( 5) years oftheir lease term remaining after the projected completion of improvements. d. Applicants must have a current Business License to conduct business at the address where improvements are to occur and must not be delinquent or past due on City utility bills. 1 Measure D limits allocation of money from the Citywide Economic Development Fund to the east side of Interstate

5. ( Document # 2003- 069319, Official Records of County of San Joaquin Dated 3/ 31/ 2003, ' 2003 Amended and Restated Development Agreement By and Between Califia, LLC, a California limited liability company, The Cambay Group, Inc., a California Corporation, and the City of Lathrop, a municipal corporation, dated February 4, 2003., Section 7.05. 01 Economic Development FeeJ
1 Page
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CITY OF IATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

2. Property Eli ibility
a. The property must be physically located within the designated planning areas as defined in Section VI. Program Target Areas.
b. Business must be located within a commercially zoned building used primarily for retail or office.

3. Exclusions
The following will not be included within this program:
a. Improvements not visible from a public right-of-way. b. Interior improvements within a building.
c. Structural improvements not related to exterior improvements, such as seismic upgrades. d. Any building used for residential or industrial occupancy. e. Improvements that have been completed prior to conditional approval of grant application.
f. Property owners and tenants of legal non- conforming uses.

C. Eligible Improvements
Award recipients may only apply once every 5 years for reimbursement of an eligible improvement within categories 1 or 2 below. Multiple applications will not be accepted for related improvements.

1. Buildin facades
Eligible fa ade improvements must be a design element of a comprehensive architectural theme that should include, improvements to exterior storefronts such as, window replacement or refurbishing, repainting and/ or visible stucco repairs; landscaping; exterior lighting, new or replacement awnings, door replacement or refurbishing, accessibility modifications, and visible roof repairs.

2. Si na e
Eligible signage improvements include renovation or replacement of existing, non- temporary, legally permitted signs located on building facades.

All property improvements made under this program must be consistent with the Zoning Ordinance, General Plan, applicable specific plan, building codes, sign ordinances, and development& design standards of the City of Lathrop.

D. Eligibility of Soft Costs
The " soft costs" eligible for reimbursement funding include:

1. Fees for Architectural design review; building permitting and plan check; and property boundary survey.

2. Architect services for: preparation of bids, preparation and filing of plans, construction monitoring, progress payments, lien releases, or change orders.

3. Current title report for the property.

4. Such other costs, fees, and exterior improvements, which are consistent with the objectives of the program.
2 Page
253

CIN OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION III — Funding
The City of Lathrop reserves the right to cancel or modify this Program at any time prior to grant approval, without notice. Continuation of the Program is subject to sufficient funding as appropriated by the Lathrop City Council.

A. Funding Source and Availability
Funding for this Program is appropriated by the Lathrop City Council as part of its bi- annual budget process from Measure D' s Citywide Economic Development Fund. There is no guarantee of the amount of funds that will be appropriated each year. Funds for the Program are available on a first-come, first-serve basis. If funds are exhausted at the time of the application submittal, staff will retain the application. If additional funds become available, staff will contact applicants in the order applications were received. Any and all funding assistance is strictly subject to availability of Program funds. All approved payments made by the City under the terms of the Program shall represent reimbursement of a portion of the actual costs incurred by the applicant.

B. Grant Amounts

1. Buildin FaGade Improvements
The City of Lathrop will provide business owner/ tenant or property owner reimbursement of up to 50% of the projecYs total cost. City' s contribution not to exceed$ 20. 000. The Program administrator may consider special circumstances for buildings with more than one prominent fa4ade to provide assistance over the$ 20,000 limit.

2. Si na e Improvements
The City of Lathrop will provide the business owner/ tenant or commercial property owner reimbursement of up to 50%, of the total cost of the creation and/ or installation of nontemporary business building signage. City' s contribution not to exceed $ 5, 000.

SECTION IV— Program Requirements
A. Prevailing Wage, Bids, Selection of Contractor
NOTE: Unforeseen contingencies commonly occur during rehabilitation, therefore 10% should be added to the bid to provide for such if not already included.)

1. Under all program components, participants who apply for and are awarded at least $ 1, 000 of City reimbursement funds are required to ensure that all workers employed pursuant to this program shall be paid not less than the applicable prevailing wage and otherwise comply with the provisions of the California Law and Labor Code with regard to the payment of prevailing wages. ( Labor Code Section 1720 et. seq.)

2. Written evidence of no less than two ( 2) bids ( including soft costs, if applicable) from contractors registered with the Department of Industrial Relations in accordance with Labor Code Section 1725. 5 are to be submitted to the City' s Program Administrator for review along with proof of registration. Projects under$ 1, 000 will not require two ( 2) quotes.

3. Participants must select the lowest qualified bidder who meets the job requirements and is responsive to the written bid proposal, and inform the City' s Program Administrator or designee of their decision.
3 Page
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CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

4. Participants must submit proof to the City' s Program Administrator or designee that the selected contractor, including subcontractors, has the following:
a. A State of California Contractor' s License.
b. A valid City of Lathrop Business License.
c. Worker' s Compensation and Liability insurance to the satisfaction of the City' s Risk Management Authority.

B. Grant Conditions
Approved grant applicants will be required to abide by the conditions listed below for Fa4ade Improvement Projects or Sign Projects. Project specific conditions include:

1. Facade Improvement Proiects
a. Design Assistance: The Fa ade Improvement Program requires that all storefront projects use the services of a licensed design/ construction professional such as an architect or engineer.
b. Engineering Services: If the conditions of a fa ade improvement project require the assistance of an engineer, after construction has begun, the cost of engineering will be the responsibility of the grant recipient.
c. Bids & Approvals: Fa ade Improvement projects of$ 1, 000 or more, must obtain quotes from at least two licensed contractors. Contract proposals shall include a scope of work including plans and specifications, an itemized project budget, timeline, and qualifications. The project must comply with all applicable permit requirements. Final project design drawings shall be reviewed and approved by the City in accordance with applicable design guidelines, specific plan and/ or municipal code requirements.

2. Si n Proiects
a. Bids& Approvals: Sign projects that are$ 1, 000 or more, must obtain quotes from at least two (2) vendors. Contractor proposals should include scope of work including plans and specifications, itemized project budget, timeline, and qualifications. b. The project must comply with all applicable permit requirements. The final project design drawings shall be reviewed and approved by the City in accordance with applicable signage regulations.

C. Inspection, Release of Reimbursement Funding

1. Existing code violations need to be corrected before reimbursement funding is released.

2. Progress inspections by City staff may be conducted to ensure that the improvements are being constructed in accordance with the approved plans.

3. A final inspection by City staff shall be conducted to determine that the improvements have been completed in accordance with the approved plans.

4. Upon completion of the proposed improvements, the City will reimburse applicant for project related invoices ( direct expenses) for up to the maximum amount allowed under these guidelines. Applicants shall be responsible for any and all costs, including soft costs in excess of the reimbursement allotted or the maximum amount allowed as stated above in Section II1. B.— Funding: Grant Amounts.
4 Page
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CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE
FA4ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION V— Steps in Process
A. Step One: Application Submittal and Evaluation
Qualifying Applicants must submit a completed application with the required attachments to:

Attention: Economic Development Division, Program Administrator City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
O RSend via email to: econdev@ci. lathrop. ca. us with Fa4ade & Signage Improvement Grant Program in the subject line.

Applications will be deemed complete if a submittal includes, but is not limited to, the following:

1. Fully completed application form;

2. Detailed description ofthe proposed improvements;

3. Photographs of the current condition of the area where the improvements are to occur;

4. Plans showing the proposed improvements;
S. Projected schedule to completion of proposed improvements;

6. A minimum of two ( 2) bids showing total cost of the proposed improvements and in accordance with Program Requirements listed in Section IV.A. Prevailing Wage, Bids, Selection of Contractor.

7. Description of the source of private investment to match 50% of grant reimbursement funding plus all project costs exceeding the maximum reimbursement funding assistance of this Program;

8. Written consent from the building owner where the improvements are to occur ( if applicable).

Applications are considered incomplete if all required documents are not included upon application submission. Incomplete applications are not eligible for grant reimbursement and will be returned to applicant.

Applications will be evaluated for eligibility and for how effectively the proposed improvements fulfill the Program' s purpose and goals and objectives, including, but not limited to:

1. Enhancement to building fa ade or streetscape;

2. Improvements contributing to the revitalization of the area immediately surrounding the building;

3. Visual prominence of the building and its location within the area of eligibility;

4. Total amount of funding assistance relative to the proposed improvement( s); and,

5. Projected schedule to completion of proposed improvements.

B. Step Two: Conditional Notification of Approval or Notice of Denial The City will notify applicants in writing of conditional approval or denial of reimbursement grant by mail or email within 10 business days of an application being deemed complete.

S Page
256

CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
C. Step Three: Notice of Approval and Notice to Proceed The City will provide conditionally approved applicants with a Notice to Proceed upon fulfillment of the provisions outlined in these guidelines and in accordance with Section IV. B. Grant Conditions.

1. Time Limit Requirements
Once grant reimbursement has been conditionally approved and a Notice to Proceed has been issued, applicant to diligently pursue completion of the project within one- year of the date on the Notice to Proceed.

2. Time Extension Requests
a) A request for a time extension must be made in writing to the Program Administrator. b) The request must state in detail the reasons for the time extension. c) The request must be received by the Program Administrator prior to the deadline for the completion of the project as referenced above.

Notwithstanding anything to the contrary contained herein, if any improvements are not completed within the timeframe outlined in Section V, Step C. 1 above, and no time extensions have been granted, participation in this program may be canceled at the sole discretion of the City.

D. Step Five: Permits
Applicant or his/ her authorized agent shall obtain any and all applicable permits for proposed Fa4ade or Signage improvements/ installations prior to any work beginning.

E. Step Six: Inspection
City staff will visit participating building to verify proposed improvements were completed as approved and all provisions of these guidelines have been satisfied.

F. Step Seven: Release of Reimbursement Funding
Applicant shall submit required documentation, including invoices and lien releases from all contractors and suppliers who contributed material or labor on the project, to City' s Program Administrator for costs associated with eligible improvements. Upon final inspection of improvements by City staff, and verification that the provisions ofthese guidelines have been fully satisfied, the Program Administrator will submit documentation to City Manager for authorization to release reimbursement funding in the form of a check to the Applicant. 6 Page
257

CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
SECTION VI — Program Target Area
In accordance with Measure Dz provisions, the program boundaries are limited to retail and office building uses within commercially zoned areas located within Lathrop city limits east of Interstate 5 and north of State Route Highway 120. Only existing buildings utilized for business related to retail or office are eligible.

New development is not eligible. Please refer to the General Plan Land Use map below or on the City' s website for specific area designations.

Land Use Designations
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Contact Information
For additional information about this program or to schedule a meeting with City staff to discuss your project, please contact the Economic Development Division at( 209) 941- 7221 or by email to econde ci. lathrop. ca. us.

Z Measure D limits allocation of money from the Citywide Economic Development Fund to the east side of Interstate 5. ( Document# 2003- 069319, Official Records of County of San Joaquin Dated 3/ 31/ 2003, " 2003 Amended and Restated Development Agreement By and Between Califia, LLC, a California limited liability company, The Cambay Group, Inc., a California Corporation, and the City of Lathrop, a municipal corporation, dated February 4, 2003., Section 7. 05. 01 Economic Development Fee)
7 Page
258

CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAII& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Application Checklist
The application must include the following components:

Fully Completed Application Form
o Must include property owner signature, if the applicant is not also the owner. A hard copy of all signatures is required on form.

L Detailed Description of the Proposed Improvements
o A complete scope of work for the proposed improvements. The scope of work must include: an itemized list of all proposed improvements, a description of all proposed improvements, must include colors and/ or material choices, and an estimated cost for each proposed improvement.

Graphic representation of proposed changes
o This should illustrate the proposed fa ade improvement. Acceptable formats include:
conceptual sketch, schematic drawings, photo representation, plans and/ or graphic mock- up.

Written consent from the building owner where the improvements are to occur( if applicable) o
If applicant is not the building owner, written consent from the building owner must be provided.

Photographs of the current condition of the area where the improvements are to occur o Close- up photographs of the storefront in its current condition, and another photo of the entire building fa ade including the adjacent building storefronts.

A description of the source of private investment to be used for all project costs that exceed the amount of funding assistance from this program.
o For example, an applicant' s cash on- hand and/ or a bank loan.

Written evidence that tenants have a minimum of five ( 5) years lease term remaining after the completion of project improvements
Minimum of two ( 2) bids showing total cost of proposed improvements o A written estimate from a minimum of 2 vendors/ contractors for the work to be completed. If prevailing wages apply, proof of contractor' s DIR registration as well. If the grantee plans to complete the work themselves, then a written estimate of material costs.

Submit completed application with the required attachments to:

Attention: Economic Development Division
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Or
Send via email to: econdev@ci. lathrop. ca. us with Fa ade Improvement Grant listed in the subject line.

For questions, please contact the Economic Development Division at:
209) 941- 7221 or by email at econdev@ci. lathrop. ca. us. s Pa e
259

CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM

APPLICATION
Project Information
Date Submitted: Amount of City Grant Request:

Project Start Date: Applicant' s Funding Match:

Project Completion Date: Total Estimated Project Cost:

Business Information
Name of Applicant:

Contact#: Email:

Business Name:

Business Address:

Mailing Address:

Property APN:

Term of Lease
if applicable):

Property Owner Information
Name:

Contact#: Email:

Address:

Detailed Project Description& Goal
Attach separate sheet if needed)
Proposed Project ( select one): Fa ade Improvement Signage Improvement What is the source of Private Matching Funds? Cash- on- Hand Financing 9 Page
260
CITY Of LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS
COMMERCIAL RETAIL& OFfICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Signature Page
General Conditions: The Property Owner and Applicant, if different, agree and acknowledge the following terms and conditions in addition to those listed in Section IV- Program Requirements of this application:

WAIVER. The undersigned understand and agree that the City of Lathrop (" City") and its officers, agents, and employees shall have no responsibility or liability for any failure or inadequacy of performance by person or firm contracting, subcontracting or employed to perform any part of the aforesaid improvement work, including architect, nor for any defective workmanship or materials involved therein, and hereby expressly waives any and all claims, rights or demands against the City, its agents or employees.

INDEMNIFICATION. The undersigned shall indemnify, defend and hold harmless City from and against any and all claims, liabilities, losses, damages, costs and expenses resulting out of the acts or omissions of the borrower or the borrower' s contractors, subcontractors, or employees of the undersigned, pertaining to the aforesaid improvement work or the use or operation of the property.

APPLICANT ACKNOWLEDGEMENT AND AGREEMENT

1. The applicant is solely responsible for all safety conditions and compliance with all safety regulations, building codes, ordinances, prevailing wage, and other applicable regulations.

2. Applicant must have a current Business License to conduct business at the address where improvements are to occur, and must be current on payment of City utilities account.

3. All property improvements made under this program must be consistent with the City' s Zoning Ordinance, General Plan, and any design guidelines designated by applicable specific plan. As with any other project, the property improvements under this program must also adhere to all applicable building codes, sign ordinances, and development design standards for the City of Lathrop. Any code violations must be corrected before reimbursement funding is released.

4. The applicant authorizes the City of Lathrop to promote an approved project, including but not limited to displaying a sign at the site, during and after construction, and using photographs and descriptions of the project in City of Lathrop materials and press releases.

5. The applicant understands and acknowledges the City of Lathrop reserves the right to make changes and/ or additions to conditions of the Fa ade and Signage Improvement Program as it deems necessary.

6. If at any time you wish to withdraw your application, you must notify the City of Lathrop' s Economic Development Division in writing at 390 Towne Centre Drive, lathrop, CA 95330, as soon as possible.

7. The applicant has read and understands the program description and agrees to its terms.

Applicant and Property Owner Signatures
Print Applicant Name Applicant Signature Date
Print Property Owner Name Property Owner Signature Date Required if applicant is not building owner) Required if applicant is not building owner) 10 Page
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CITY OF LATHROP
EAST OF INTERSTATE 5 PLANNING AREAS

COMMERCIAL RETAIL& OFFICE

FA ADE AND SIGNAGE IMPROVEMENT GRANT PROGRAM
Scope of Work Template
Fa ade Property Address:

Business or Property Owner Name:

Business Name( if applicable):

Improvement Description Estimated Cost
Total Cost:
11 Page
262
ITEM 5. 2

CITY MANAGER' S REPORT
JANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: CITY COUNCIL DISCUSSION REGARDING

REGULATION AND LIMITATION OF HOTEL

ESTABLISHMENTS
RECOMMENDATION: City Council to Discuss and Provide Staff Direction as to Whether to Prepare an Ordinance for Review by
the Planning Commission and Subsequent
Consideration of the City Council, for Regulation and
Limitation of Hotel Establishments.

CEQA STATUS: Exempt According to California Environmental Quality Act Article 5 § 15061( b)( 3), by the Common
Sense Exemption"
SUMMARY:

On November 14, 2022, the City Council directed staff to research and provide options regarding regulation and limitation of hotel establishments in the City. In particular, the area of concern is the Central Lathrop Specific Plan and Mossdale Landing development areas.

The purpose of this discussion item is to obtain input and direction from the City Council related to the establishment of new hotels in the City.

BACKGROUND:

There are two major commercial development areas along the west side of Interstate5; the Central Lathrop Specific Plan ( CLSP) and Mossdale Landing ( ML). As of writing of this report, there are three approved hotels and one in review within this part of town. The approved hotels include:

Fairfield Inn by Marriott ( 97 rooms), 17401 S. Manthey Rd.

TownePlace Suites by Marriott ( 97 rooms), 17400 Golden Valley Pkwy.

Homewood Suites by Hilton ( 112 rooms), 17100 Golden Valley Pkwy.

In addition, staff is currently processing an application to construct a Home2Suites by Hilton. This project proposes 93 guestrooms and is located at the southeast corner of Golden Valley Parkway and Stanford Crossing ( 15800 Golden Valley Pkwy.) In Central Lathrop, a hotel is listed as a " Permitted Use" in the CO- CL, Commercial Office Zoning designation. This means that no discretionary review is required and the use is allowed by- right ( as long as the project complies with the development standards and design guidelines of the CLSP).
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CITY MANAGERS REPORT PAGE 2
7ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING

DISCUSSION ON HOTEL LIMITATIONS
In Mossdale, a hotel requires a " Conditional Use Permit" ( CUP) if located within the CH- MV, Highway Commercial and CS- MV, Service Commercial zones. A CUP requires a public hearing and the Planning Commission must make certain findings including the compatibility of the project with the surrounding area. In other words, a hotel is not allowed by- right in Mossdale and must obtain discretionary approval from the City.

ANALYSIS:

In regards to regulation and limitation of hotels in the City, staff is proposing the following options for Council' s consideration:

Option 1: Propose a development limit for new hotels in CLSP and Mossdale. This will require an amendment to the Zoning Ordinance and Mossdale UDC to limit the number of new hotels in these two areas of the City.

O tion 2: Make no modifications to the existing process and let the market dictate the development of new hotels.

RECOMMENDATION:

Staff recommends that the City Council discuss the information contained in the presentation and provide direction.

CEQA STATUS:

Exempt according to California Environmental Quality Act Article 5 § 15061( b)( 3), by the " Common Sense Exemption".

FISCAL IMPACT:

There is no fiscal impact to the City of Lathrop, only staff time to prepare this report. 264
CITY MANAGERS REPORT PAGE 3
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING

DISCUSSION ON HOTEL LIMITATIONS
APPROVALS:

Z 26 2
k Caguia Date
ssistant mmunity Development Director
Z 22_
M M issn Date
C mmu i evel pment Direc r
oSalvador Navarrete Date
City Attorney
S• 23
Step Salvatore Date
City Manager
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