ITEM 4. 11
CITY MANAGER' S REPORT
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER,
AND APPROVE INTER- FUND LOAN
RECOMMENDATION: Adopt Resolution Creating CIP GG 23- 11, Lathrop Animal Shelter and Approving Inter-fund Loan
CEQA STATUS: The City finds this is not a project as defined in Section 15378 of State CEQA Guidelines
SUMMARY:
The City is in need of a permanent animal shelter. To fund the design and construction of a permanent animal shelter, staff is proposing the creation of Capital Improvement Project ( CIP) GG 23- 11, Lathrop Animal Shelter ( Project).
The Project includes civil improvements such as a parking lot and concrete walkways, street frontage, landscaping and other improvements along Louise Avenue. The improvements will provide the building and constructed amenities for the Project.
Staff is requesting that City Council approve the creation of CIP GG 23- 11, Lathrop Animal Shelter. Staff is also requesting the approval of an inter-fund loan of 7, 498, 000 from the General Fund Reserves ( 1010) to the Municipal Services CFF Fund 2270 to fund the design and construction.
BACKGROUND:
The City of Lathrop' s ( City) animal shelter services were provided by the City of Manteca ( Manteca) via contract until contract expiration on September 30, 2022. As Manteca continues to grow, their shelter no longer has the capacity to provide these services to the City. On October 10, 2022, City Council approved the creation of CIP GG 22- 36, Temporary Animal Shelter, and funding of $ 502, 000 for the design and construction of this temporary facility. This temporary facility will be constructed at the Corporation Yard under CIP GG 21- 13, Corporation Yard Remodeling, and will provide a building and storage facilities for the temporary sheltering and care of animals under the purview of Lathrop Animal Services until a permanent facility Project) is designed and constructed.
The City- owned parcel at the southwest corner of Louise Avenue and Howland Road APN # 19814019) has been selected for the site of the permanent animal shelter.
The Project will include the design and construction of a parking lot and driveways, concrete walkways, landscaping, and frontage improvements such as curb and gutter, sidewalk, streetscaping and other associated improvements along the entirety of this parcel' s Louise Avenue frontage.
CITY MANAGER' S REPORT PAGE 2
7ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVE INTERFUND LOAN Staff is requesting City Council approve the creation of CIP GG 23- 11, Lathrop Animal Shelter and approval of an inter-fund loan of $ 7, 498, 000 from the General Fund Reserves to the Municipal Services CFF Fund 2270 to fund the design and construction of the Project. An inter- fund loan allows the transfer of unencumbered monies from one or more City accounting funds to another one in need of additional monies.
REASON FOR RECOMMENDATION:
The creation of CIP GG 23- 11, Lathrop Animal Shelter is needed to design and construct a permanent physical facility for the provision animal support services typically provided by municipalities. Approving the creation of CIP GG 23- 11 will allow the City to begin planning and procuring professional engineering and architectural design services for the Project.
Staff will update Council as design progresses and return at a later date to request award of a construction contract.
CEQA STATUS:
The City finds this is not a project as defined in Section 15378 of State CEQA Guidelines.
FISCAL IMPACT:
To initiate the Project and fund the design and construction phases, staff is also requesting City Council approve an interfund loan of $ 7, 498, 000 from the General Fund Reserves ( 1010) to the Municipal Services CFF Fund ( 2270) as follows:
Decrease General Fund Animal Shelter Reserves
1010- 251- 05- 00 7, 498, 000
Increase Transfer Out
2270- 9900- 990- 9010 7, 498, 000
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 11 7, 498, 000
Increase Appropriation
3010- 8000- 420- 1200 GG 23- 11 7, 498, 000
The General Fund Reserve 1010 will be reimbursed by fee revenue collected from the Municipal Services Fund 2270.
CITY MANAGER' S REPORT PAGE 3
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVE INTERFUND LOAN ATTACH M ENTS:
A. Resolution Creating CIP GG 23- 11, Lathrop Animal Shelter and Approving Interfund Loan
6. Project Location Maps - CIP GG 23- 11, Lathrop Animal Shelter CITY MANAGER' S REPORT PAGE 4
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
CREATE CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVE INTERFUND LOAN APPROVALS:
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Steven Hollenbeak Date
Assistant Engineer
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Ken Reed Date
Senior Construction Manager
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Brad T lor Date
City Engineer
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Cari James Date
Finance Director
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Michael King Date
Assistant City Manager
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Salva or Navarrete Date
City Attorney
23 St en J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP CREATING CIP GG 23- 11, LATHROP ANIMAL SHELTER AND APPROVING INTERFUND LOAN
WHEREAS, the City is in need of a permanent animal shelter; and WHEREAS, on October 10, 2022, City Council approved the creation of Capital Improvement Project GG 22- 36, Temporary Animal Shelter and a budget transfer of 502, 000 to quickly fund and construct an interim animal shelter until a permanent facility could be constructed; and
WHEREAS, the proposed permanent animal shelter ( Project) will be sited on the City' s parcel on the southwest corner of Louise Avenue and Howland Road, APN 19814019; and
WHEREAS, the Project includes the design and construction of a parking lot and driveways, concrete walkways, landscaping, and frontage improvements on Louise Avenue such as curb and gutter, sidewalk, streetscaping and other associated improvements; and
WHEREAS, staff is requesting that City Council approve the creation of CIP GG 23- 11, Lathrop Animal Shelter. Staff is also requesting the approval of an interfund loan ( loan) transferring $ 7, 498, 000 from the General Fund Reserves to the Municipal Services CFF Fund 2270 fees collected to fund the design & construction of the Lathrop Animal Shelter as follows; and
Decrease General Fund Animal Shelter Reserves
1010- 251- 05- 00 7, 498, 000
Increase Transfer Out
2270- 9900- 990- 9010 7, 498, 000
Increase Transfer In
3010- 9900- 393- 0000 GG 23- 11 7, 498, 000
Increase A propriation
3010- 8000- 420- 1200 GG 23- 11 7, 498, 000
WHEREAS, the establishment of a temporary fund is requested in order to track the repayment of the loan; and
WHEREAS, the General Fund Reserve 1010 will be reimbursed by fee revenue collected from the Municipal Services CFF Fund 2270; and WHEREAS, the City finds this is not a project as defined in Section 15378 of State CEQA Guidelines.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop hereby approves the creation of Capital Improvement Project ( CIP) GG 23- 11, Lathrop Animal Shelter; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop also approves an interfund loan of $ 7, 498, 000 from the General Fund Reserves ( 1010) to the Municipal Services CFF Fund ( 2270):
Decrease of General Fund Unassigned Reserves
1010- 253- 00- 00 7, 498, 000
Increase Municipal Services Loan Payable
2270- 205- 00- 00 7, 498, 000
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop also requires the General Fund Reserve 1010 to be reimbursed by fee revenue collected from the Municipal Services CFF Fund 2270.
The foregoing resolution was passed and adopted this 9t'' day of January, 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney s
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