ITEM 4. 12
CITY MANAGER' S REPORT
ANUARY 9, 2023 CITY COUNCIL REGULAR MEETING
ITEM: ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH
SIA FOR TRACT 4062 AND EP NO. 2022- 09 FROM
LATHROP LAND ACQUISITION, LLC, LOCATED
WITHIN CLSP NEIGHBORHOOD iC ( TRACT 4062)
AND APPROVE BUDGET AMENDMENT FOR
MAINTENANCE CONTRACTS
RECOMMENDATION: Adopt Resolution Accepting Public Improvements Associated with Subdivision Improvement
Agreement for Tract 4062 and Encroachment Permit
No. 2022- 09 from Lathrop Land Acquisition, LLC,
Located within CLSP Neighborhood 1C ( Tract 4062)
and Approving Budget Amendment for Maintenance
Contracts to David Silva dba Silva Landscape and St.
Francis Electric, LLC
CEQA STATUS: Not a Project as defined in Section 15378 of the State CEQA Guidelines
SUMMARY:
Lathrop Land Acquisition, LLC ( Saybrook), the developer for the Central Lathrop Specific Plan ( CLSP), has completed the construction of the 1C Neighborhood Park associated with the Subdivision Improvement Agreement ( SIA) for Tract 4062 and Encroachment Permit No. 2022- 09 ( EP 22- 09). The approximate value of the improvements proposed to be accepted is $ 1, 803, 961 as shown in the GASB 34 Report, included in Attachment " C". These improvements have been inspected by staff and have been deemed complete by the City Engineer. The developer has provided a one- year warranty bond based on 10% of the construction costs and a lien release for the improvements being accepted. A Vicinity Map is included in Attachment " B".
Staff recommends City Council accept the public improvements in accordance with City specifications and approve budget amendments associated with landscape and park light maintenance.
BACKGROUND:
On October 5, 2006, the City approved a Vesting Tentative Map ( VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land. On August 13, 2018, the City approved VTM 3967 to subdivide a portion of Tract 3533 into 113 parcels on 18 acres of land to replace the previously planned school location with residential lots.
CITY MANAGER' S REPORT PAGE 2
ANUARY 9, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRACT 4062 AND EP NO. 2022- 09 FROM LATHROP LAND ACQUISITION, LLC, lOCATED WITHIN CLSP NEIGHBORHOOD iC (TRACT 4062) AND APPROVE BUDGET
AMENDMENT FOR MAINTENANCE CONTRACTS
The Phase 1C Neighborhood Park is within the geographic boundaries of the VTMs for Tracts 3647 and 3967.
On October 11, 2021, City Council approved Tract 4062, establishing 191 singlefamily lots. As required by the City' s subdivision ordinance, the approved Tract 4062 included an SIA to guarantee certain public improvements associated with the final map. The construction of the Phase 1C Neighborhood Park improvements is a requirement of the SIA for Tract 4062 and the work was completed under Encroachment Permit Number 2022- 09 ( EP 22- 09).
Saybrook provided a performance bond for EP 22- 09 ( PB01987300006) in the amount of $ 1, 916, 513. 50 and the Labor and Materials Bond ( PB01987300006) in the amount of $ 958, 256. 75 to guarantee the construction of the Phase 1C Neighborhood Park. The bonds will be released and replaced with a warranty bond by the City Engineer upon acceptance of the improvements.
Saybrook has provided a one- year warranty bond based on 10% of the completed improvements construction cost and both a developer lien release and a lien release from the contractor. The warranty bond value and description is detailed in Table 1 below. Staff recommends City Council accept the public improvements listed in the GASB 34 Report.
Table 1
Contractor Scope of Work Bond Number Bond Value
Green Valley Landscape Landscaping ES00008913 174, 418
REASON FOR RECOMMENDATION:
Staff has inspected the improvements listed in the GASB 34 Report and confirmed that the improvements have been completed in accordance with City specifications and deemed complete by the City Engineer. Saybrook has submitted lien releases for the improvements being accepted. Staff has received the one- year warranty bond and as- built drawings for said improvements. Staff recommends Council accept the improvements.
FISCAL IMPACT:
The one- year warranty bond covers any repairs or replacements that become necessary during the one- year period, beginning with this acceptance, due to defective materials or workmanship in connection with the completed improvements.
CITY MANAGER' S REPORT PAGE 3
ANUARY 9, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR TRp 4062 AND EP NO. 2022- 09 FROM LATHROP LAND ACQUISITION, LLC, LOCATED WITHIN CLSP NEIGHBORHOOD 1C ( TRACT 4062) AND APPROVE BUDGET
AMENDMENT FOR MAINTENANCE CONTRACTS
The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs. The improvements listed in the GASB 34 Report detail the $ 1, 803, 961 expended, and the City' s maintenance costs will increase because of the additional improvements that have to be maintained. Since this is a new development area, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation costs, staff is asking for a budget amendment to cover the cost of the City' s Landscaper, David Silva dba Silva Landscape for the maintenance of the 1C Neighborhood Park and Electrician, St. Francis Electric, LLC. Staff is requesting Council approve a budget amendment for FY 22/ 23 as follows:
Increase A propriation ( Trees & Landscaping)
2680- 50- 55- 420- 27- 00 33, 600
Increase Appropriation ( Park Light Maintenance)
2680- 50- 55- 420- 31- 00 390
CEQA STATUS:
Not a Project as defined in Section 15378 of the State CEQA Guidelines.
ATTACH M ENTS:
A. Resolution Accepting Public Improvements Associated with Subdivision Improvement Agreement for Tract 4062 and Encroachment Permit No. 2022- 09 from Lathrop Land Acquisition, LLC, Located Within CLSP Neighborhood 1C ( Tract 4062) and Approving Budget Amendment for Maintenance Contracts to David Silva dba Silva Landscape and St. Francis Electric, LLC
B. Vicinity Map
C. GASB 34 Report - CLSP Phase 1C Park
CITY MANAGER' S REPORT PAGE 4
JANUARY 9, 2023, CITY COUNCIL REGULAR MEETING
ACCEPT PUBLIC IMPROVEMENTS ASSOCIATED WITH SIA FOR T'RACT 4062 AND EP NO. 2022- 09 FROM LATHROP LAND ACQUISITION, LLC, LOCATED WITHIN CLSP NEIGHBORHOOD iC ( TRACT 4062) AND APPROVE BUDGET
AMENDMENT FOR MAINTENANCE CONTRACTS
APPROVALS:
i
2( 2'
Bellal Nabizad h Date
Assistant Engineer
I Z`/ 2022
Brad T or Date
City Engineer
1% oTZ GJ 12.1 Z 4 1Z aZ`L
Cari ) ames Date
Finance Director
2- 19- ZoZZ
Michael King Date
Assistant Cit Manager
12 I cn
Salvador Navarrete Date
City Attorney
1• 3
Ste n J. Salvatore Date
City Manager
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP ACCEPTING
PUBLIC IMPROVEMENTS ASSOCIATED WITH SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 4062 AND ENCROACHMENT PERMIT NO. 2022- 09
FROM LATHROP LAND ACQUISITION, LLC, LOCATED WITHIN CLSP NEIGHBORHOOD 1C ( TRACT 4062) AND APPROVING BUDGET AMENDMENT
FOR MAINTENANCE CONTRACTS TO DAVID SILVA DBA SILVA LANDSCAPE AND ST. FRANCIS ELECTRIC, LLC
WHEREAS, on October 5, 2006, the City approved a Vesting Tentative Map VTM) for Tract 3533 to create 62 parcels on 960 acres of land. On March 20, 2007, the City approved a VTM for Tract 3647 to subdivide a portion of Tract 3533 into 1, 071 parcels on 190 acres of land; and
WHEREAS, On August 13, 2018, the City approved VTM 3967 to subdivide a portion of Tract 3533 into 113 parcels on 18 acres of land to replace the previously planned school location with residential lots. The Phase 1C Neighborhood Park is within the geographic boundaries of the VTMs for Tracts 3647 and 3967; and WHEREAS, On October 11, 2021, City Council approved Tract 4062, establishing 191 single- family lots. As required by the City' s subdivision ordinance, the approved Tract 4062 included a Subdivision Improvement Agreement ( SIA) to guarantee certain public improvements associated with the final map; and WHEREAS, the construction of the Phase 1C Neighborhood Park improvements is a requirement of the SIA for Tract 4062 and the work was completed under Encroachment Permit Number 2022- 09 ( EP 22- 09); and WHEREAS, Lathrop Land Acquisition, LLC ( Saybrook), provided a performance bond for EP 22- 09 ( PB01987300006) in the amount of $ 1, 916, 513. 50 and the Labor and Materials Bond ( PB01987300006) in the amount of $ 958, 256. 75 to guarantee the construction of the Phase 1C Neighborhood Park. The bonds will be released and replaced with a warranty bond by the City Engineer upon acceptance of the improvements; and
WHEREAS, Saybrook has provided a one- year warranty bond based on 10% of the completed improvements construction cost. Bond values and descriptions are detailed in Table 1 below; and
Table 1
Contractor Scope of Work Bond Number Bond Value
Green Valley Landscape Landscaping ES00008913 174, 418
WHEREAS, staff has inspected the improvements listed in the GASB 34 Report and confirmed that the improvements have been completed in accordance with City specifications and deemed complete by the City Engineer; and WHEREAS, Saybrook has submitted lien releases for the improvements being accepted. Staff recommends Council accept the improvements; and WHEREAS, the City' s maintenance costs will increase because of the additional improvements that have to be maintained. The City' s Service Maintenance CFD 2019- 02 has been established to help fund City maintenance and operating costs; and
WHEREAS, since this is a new development area, the initial budget for CFD 2019- 02 for CLSP was planned for gradual development. However, with the rate of development and rise in inflation cost, staff is asking for a budget amendment to cover the City' s Landscaper, David Silva dba Silva Landscape for the maintenance of the 1C Neighborhood Park and Electrician, St. Francis Electric, LLC; and WHEREAS, Staff is requesting Council approve a budget amendment for FY 22/ 23 as follows:
Increase Appropriation ( Trees & Landscaping)
2680- 50- 55- 420- 27- 00 33, 600
Increase A propriation ( Park Light Maintenance)
2680- 50- 55- 420- 31- 00 390
WHEREAS, this is not a project as defined in Section 15378 of the State CEQA guidelines.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve and accept the following actions:
1. The public improvements from Saybrook, LLC associated with SIA for Tract 4062 and EP 22- 09 listed in the GASB 34 Report included in " Attachment C" to the City Manager' s Report, dated January 9, 2023; and
2. The related budget amendment to increase appropriations to CLSP CFD 2019- 02 budget for the fiscal year 2022- 23 as detailed above and maintenance contract amendments to David Silva dba Silva Landscape and St. Francis Electric, LLC.
3. City Council finds that this is not a project as defined in Section 15378 of the State CEQA Guidelines.
The foregoing resolution was passed and adopted this 9th day of January 2023, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney w.,.;, a . F..., ,., . ,
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ATTACHMENT
j .
City of Lathrop
Project Acceptance
GASB 34 Report)
Submitted By: MacKay& Somps- Jeff Matson Oate: 10/ 31/ 2022 Projea: Trect 4062- Neighborhood Park
Phase 1C Neighborhood Park
Address:
SOFT COSTS Unit Price Amount
1 Neighborhood Park Design( Gates) 49781 49781
2 Neighborhood Park Grading and Orainage plan( M& S) 9995 9995 3 Bonding 25748 25748
Subtotal: 585, 524. 00
Item Descriotion Unit gty Unit Price Amount
A Landscape LS 1 283022.00 $ 283,022.00
1 36" Bax Trees il
2 24" Box Trees 62
3 SG Shrubs 337
4 1G Shrubs 91
5 Sod 27270
6 Mukch 10987
7 Soil Preparation 206498
8 Headerboard 420
9 Root Barriers 414
10 Hydroseed 169385
Subtotal: 5283, 022. 00
B Irrigation LS 1 384080.00 $ 384, 080.00
1 Booster Pump 1
2 Water Meter 1
Subtotal: $ 384,080.00
C Play Equipment l5 1 193119.00 5193, 119. 00
1 Berliner- Net Climbers
2 Burke- Swings music instruments, balance beam and Pod Steppers Subtotal: $ 193, 119. 00
D Site Furnishings LS 1 155131. 00 $ 155, 131. 00
1 Benches
2 Tables
3 BBQ
4 Drinking Fountain
5 Bike Racks
6 Trash/ Recyde
7 Dog Stations
8 Exercise Equipment
9 Granite Turtles
10 eoulders
Subtotal: $ 155, 131.00
E ElectricalJLighting 5 1 92934.00 $ 92, 934. 00
1 Meter Pedestals
2 Bollards
Subtotal: $ 92, 934.00
F Miscellaneous
1 Icon Shade Structure EA 2 77, 739.00 5155, 478. 00
2 ICON Kiosk EA 1 22, 291. 00 22291. 00
3 Spectra TurF Play Surfacing SF 6234 24.86 154950.00
4 Concrete SF 14645 12. 16 178030.00
5 Drainage LS 1 36, 042. 00 36042. 00
6 Seat Walls SF 460 137. 78 63380.00
Subtotal: $ 610,151.00
Hard Cost Subtotal $ 1, 718, 437. 00
Softcost Total$ 85, 524. 00
Total$ 1, 803, 961. 00